INDIANA DEPARTMENT OF ADMINISTRATION

Evaluation of the Indiana Early Learning Pilot Grant Program

REQUEST FOR PROPOSAL 15-008

on behalf of theFamily and Social Services Administration

INDIANA DEPARTMENT OF ADMINISTRATION

GENERAL INFORMATION

• Attendee Sign-In Sheet

• Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website

INDIANA DEPARTMENT OF ADMINISTRATION

RFP QUESTIONS AND ANSWERS

Questions answered verbally today are not official nor binding and should be submitted in writing if it will affect your proposal response (Q/A Template).

• General RFP questions must be submitted to Matt Robinson by fax or email by 3:00 PM Eastern Time on August 20, 2014

Email: marobinson@idoa.in.gov

Fax: 317.232.7312

INDIANA DEPARTMENT OF ADMINISTRATION

ACCESSING RFP DOCUMENTS

www.in.gov/idoa/proc

INDIANA DEPARTMENT OF ADMINISTRATION

ACCESSING RFP DOCUMENTS

INDIANA DEPARTMENT OF ADMINISTRATION

INDIANA DEPARTMENT OF ADMINISTRATION

KEY RFP DATES

INDIANA DEPARTMENT OF ADMINISTRATION

PURPOSE AND SCOPE OF RFP 15-008

House Enrolled Act (“HEA”) 1004, signed into law by Governor Mike Pence on March 27, 2014, establishes a pilot program to provide grants to eligible children for qualified education services (the “Early Learning Pilot Grant Program” or the “Pilot Program”).

The Pilot Program will be administered by the Office of the Secretary of Family and Social Services (“FSSA”) in five counties in Indiana: Allen, Jackson, Lake, Marion and Vanderburgh.

The statute also includes the implementation of a longitudinal evaluation of the Pilot Program. Specifically, HEA 1004 provides the following with respect to the evaluation:

Sec. 12. (a) The office shall carry out a longitudinal study of students who participate in the pilot program to determine the achievement levels of those students in kindergarten and later grades. (b) The longitudinal study must include a comparison of test and assessment results in grade 3 of: (1) the eligible children who participated in the pilot program; and (2) a control group determined by the office that consists of children who did not participate in the pilot program.

INDIANA DEPARTMENT OF ADMINISTRATION

DELIVERABLES OF RFP 15-008

1. Methods and Measures Report

2. Evaluation of Child OutcomesSeries of XX Assessments for XXX Children (2/Year)Reliability Report of Child Assessment DataPreliminary Child Outcomes Evaluation ReportChild Outcomes Evaluation Report

3. Evaluation of Teacher-Child EngagementCLASS assessmentTeacher-Child Evaluation Report

4. Evaluation of Parent EngagementAssessment of Parent EngagementAssessment of Types of Parent Engagement ActivitiesParent Engagement Evaluation Report

5. Presentations and Report2-3 Presentations Final Summary Evaluation of Pilot Program Report

INDIANA DEPARTMENT OF ADMINISTRATION

RFP OUTLINE

INDIANA DEPARTMENT OF ADMINISTRATION

BUSINESS PROPOSALCompany Financial Information (Section 2.3.3)

Confidential information must be kept separate from the proposal in both hard and soft copy.

INDIANA DEPARTMENT OF ADMINISTRATION

TECHNICAL PROPOSAL

INDIANA DEPARTMENT OF ADMINISTRATION

MINORITY AND WOMEN’S BUSINESS ENTERPRISE

Complete Attachment A, MWBE Form- Include sub-contractor letters of commitment Goals for this RFP:

- 8% Minority Business Enterprise

- 8% Women’s Business Enterprise

INDIANA DEPARTMENT OF ADMINISTRATION

MINORITY AND WOMEN’S BUSINESS ENTERPRISE

INDIANA DEPARTMENT OF ADMINISTRATION

INDIANA VETERANS’ BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1)

Complete Attachment A1, IVBE Form- Include sub-contractor letters of commitment

Goal for this RFP: 3%

INDIANA DEPARTMENT OF ADMINISTRATION

INDIANA ECONOMIC IMPACT

The State defines FTE as a measurement of an employee's productivity on a specific project or contract. A FTE of 1 would mean that there is one (1) worker fully engaged on a project; forty (40) hours a week, fifty-two (52) weeks a year. If there are two (2) employees each spending 1/2 of their working time, 20 hours per week, on a project that would also equal 1.

1 Legal Name of firm:2 Address/City/State/Zip Code:3 Telephone #/Fax #/Website:4 Federal Tax Identification

Number:5 State/Country of

domicile/incorporation:6 Location of firm's

headquarters or principal place of business:

7 Name of parent company or holding company (if applicable):

8 State/Country of domicile/incorporation of company listed in #7:

9 Address of company listed in #7:

10 IN Department of Workforce Development (DWD) account number:

11 IN Department of Revenue (DOR) account number:

12 Number of Indiana resident employees per most recently completed IRS Form W-2 distribution:

13 Total number of employees per most recently completed IRS Form W-2 distribution:

14 Total amount of payroll paid to Indiana resident employees per most recently completed IRS Form W-2 distribution:

15 Total amount of payroll paid to all employees per the most recently completed IRS Form W-2 distribution:

16 Administrative amount of this proposal, bid, or current contract.

150,835,903.00$

This information is required by the Indiana Department of Administration for all contractors, vendors/suppliers to the State of Indiana (complete all 22 items).

INDIANA ECONOMIC IMPACT - PROPOSALS AND CONTRACTSState Form 51778 (R4 / 1-06)DEPARTMENT OF ADMINISTRATIONApproved by State Board of Accounts, 2006

INDIANA DEPARTMENT OF ADMINISTRATION

RFP SCORING AND EVALUATION

INDIANA DEPARTMENT OF ADMINISTRATION

QUESTIONS AND ANSWERS

INDIANA DEPARTMENT OF ADMINISTRATION

ADDITIONAL INFORMATIONIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. http://www.in.gov/idoa/2467.htm

B. Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

C. Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc

D. Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm

E. RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.