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indianaafterschool.org A Guide for High Quality Programs Serving Youth in Out-of-School Time Indiana Afterschool Standards
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Transcript of indianaafterschool.org Indiana Afterschool Standards€¦ · Indiana Afterschool Standards I...

  • indianaafterschool.org

    A Guide for High Quality Programs Serving Youth in Out-of-School Time

    Indiana Afterschool Standards

  • 2

    Indiana Afterschool Standards I Indiana Afterschool Standards

    Table of Contents1. Introduction & Background ...........................................................................Pages 3-4

    Purpose of Afterschool StandardsIndiana Afterschool TaskforceDefinition of AfterschoolForward to Indiana Afterschool StandardsLicensing and Accreditation for Afterschool ProgramsCredentialing for Afterschool Professionals

    2. Indiana Quality Program Self-Assessment (IN-QPSA)..................................... Page 5

    3. Indiana Afterschool Standards ...................................................................Pages 6-22Human RelationshipsIndoor and Outdoor EnvironmentsProgramming and ActivitiesSafety, Health, and NutritionAdministration

    4. Appendix .....................................................................................................Pages 23-26A. Indiana Rules and Regulations − Rule 4.6 School-Age Child Care Programs: Staffing, Health, and Safety − Code 20-5-2-7: Criminal History Background Checks

    5. Information and Resources .............................................................................. Page 27

  • Introduction & Background

    What is Afterschool?The term “Afterschool” is often used interchangeably with “Out-of-school” time (OST). Out-of-school time refers to youth development programming that occurs beyond the traditional school day, including before school, after school, holidays, weekends and summers. Programs are structured and offer a wide range of learning and enrichment activities that promote the academic, physical, emotional and social development of all children and youth.

    What is the Indiana Afterschool Network (IAN)?

    IAN’s vision is that all Indiana children and youth have access to high quality out-of-school time programs that prepare them for success in school, work, college and life. IAN brings together cross-sector partners to influence public policy, increase funding and resources and to strengthen quality programs. For more information about the IAN, visit www.indianaafterschool.org.

    Indiana Afterschool Standards TaskforceIn 2009, Indiana convened a taskforce of youth development experts, educators, funders, policy leaders, and others to create the Indiana Afterschool Standards. The Indiana Afterschool Taskforce researched afterschool standards throughout the nation to develop best practice, research-based guidelines for the state of Indiana.

    The Taskforce included representatives from the following organizations, among others:

    3

    Indiana Afterschool Standards I Indiana Afterschool Standards

    1. Afterschool Coalition of Indianapolis2. American Camp Association 3. AYS, Inc.4. Boys and Girls Clubs5. Cares, Inc. in Crawford County6. Carmel Clay Parks and Recreation 7. Children’s Coalition of Indiana8. Decatur Township Public Schools9. Indiana Afterschool Network10. Indiana Association of United Ways11. Indiana Department of Education12. Indiana Family and Social Services Administration13. Indianapolis Public Schools14. Indiana Bureau of Child Care

    15. Indiana University-Purdue University Indianapolis (IUPUI)16. Indiana Youth Institute17. Indiana YouthPRO Association18. Indy Parks19. Ivy Tech Community College20. Lawrence Township Public Schools21. Marion County Commission on Youth22. NetLiteracy 23. Purdue University Indianapolis (IUPUI) 24. Success by Six25. United Way of Central Indiana26. YMCA27. Washington Township Public Schools

  • Note: A standard i

    s different from a

    regulation, and ty

    pically reflects a h

    igher

    level of practice. A

    standard or best

    practice is a meth

    od, process, or ac

    tivity

    that is widely acce

    pted as being the

    effective way of ac

    complishing a des

    ired

    outcome, based o

    n repeatable proce

    dures

    that have proven t

    hemselves over tim

    e for

    large number of pe

    ople. A regulation

    is

    typically a minimu

    m set of requirem

    ents, in

    this case to ensur

    e basic health and

    safety

    for children and y

    outh.

    4

    Indiana Afterschool Standards I Indiana Afterschool Standards

    Forward to Indiana Afterschool StandardsThe Taskforce selected the National Afterschool Association standards as its primary framework, along with additions from the Council on Accreditation (COA).

    Rationale for selecting NAA and COA is as follows:

    1. National Afterschool Association (NAA) Standards • Outcome-oriented • Research-based • Reflect best practices from national youth

    development experts and organizations • Realistic and attainable for programs of varying

    missions, sizes, budgets, and locations.For more information and support materials:www.naa.org.

    2. Council on Accreditation (COA) standards • Highest level of program recognition • Comprehensive best practices • Outcomes-oriented • Effective in advancing quality • Responsive to the unique needs and diversity

    of after school programsFor more information and support materials:www.coaafterschool.org.

    3. Indiana Rules and RegulationsThe Indiana rules and regulations for health and safety for school-age childcare are listed in Appendix A-1. • Rule 4.6 – outlines the mandatory requirements

    for staffing, health, and safety for providers receiving state funding for school-age child care programs.

    • Indiana Code 20-5-2-7 – outlines the mandatory requirements for criminal history background checks for school employees and contracted partner employees in school corporations.

  • 5

    Indiana Afterschool Standards I Indiana Afterschool Standards

    IN Afterschool Standards and Specialty StandardsPurposeThe purpose of the Indiana Afterschool Standards is to outline the path and steps that lead to high quality youth programs that take place outside the school day. The afterschool standards are based on national research and best practices in the youth development and education fields.

    The IN Afterschool Standards and Specialty Standards are voluntary statewide standards that may serve as:

    • A framework of clear expectations for all stakeholders.• A guide to inform statewide decision-making, for example, professional development focus areas, funding

    support and advocacy.• A guide for program providers to assess their own program site and organizations to help determine what

    they are doing well and what needs improvement.• A guide for parents and youth to identify quality programming.• A guide for school principals and district superintendents to reinforce and advance educational priorities.

    Structure 1. Category

    • Priority areas that helps organize all 38 standards • Answers: What topics are needed for assessing program quality?

    2. Standards• Broad researched-based best practices in quality out-of-school programs• Answers: What do we need to do?

    3. Indicators• Specific and detailed descriptions of the standard or best practice in quality out-of-school programs• Answers: How do we do that?

    4. Standards-based Practices• Evidence that can be observed in a high quality out-of-school program• Answers: What does it look, sound, and feel like?

  • 6

    Indiana Afterschool Standards I Indiana Afterschool Standards

    Indiana Quality Program Self-Assessment (IN-QPSA)PurposeIndiana Quality Program Self-Assessment (IN-QPSA) is an online strengths-based self-assessment tool that enables youth programs to rate their performance based on the Indiana Afterschool Standards and Specialty Standards.

    Function• Choose which standards you want to assess. • Rate how well your program meets each

    standard.• Start the assessment and complete over time. • Use online or print stakeholder surveys.• Generate automated reports for organization and/

    or program site(s).• Generate an automated action plan.• Track your program results over time and

    compare progress.

    BenefitsThe IN-QPSA can help OST programs:1. Identify and understand the factors that support

    or inhibit top performance.2. Use data to drive decisions.3. Take action and make positive changes. 4. Continue to grow, learn and improve.5. Maximize positive impact for staff, youth, families

    and community partners.

    InfrastructureOnline System Functionality • 2 Self-Assessments • Indiana Afterschool Standards

    • Specialty Standards (College & Career Readiness, Healthy Eating and Physical Activity, STEM and Summer Learning)

    • 4 Stakeholder Surveys and more to come! • Parent, Youth, Community Partner and Staff • Multiple Automated Reports • Program Site & Organization Aggregate • Comparison Reports • Program Quality Improvement Action Plan

    To Get Started: www.ian-assessment.org

    Recognition of Pledge To QualityEach program site and/or organization that successfully completes the Indiana Quality Program Self-Assessment (IN-QPSA) will receive:

    1. Indiana Afterschool Pledge To Quality Poster 2. Specialty Standard Badge

    Badges serve to recognize some learning or accomplishment. This is not a credential—it is a symbol for an accomplishment that can be used for communicating or marketing quality efforts. These special badges communicate that your program/organization has aligned your practices and programs to the IN Afterschool Standards or Specialty Standards.

    Indiana Afterschool Pledge To Quality Poster

  • 7

    Indiana Afterschool Standards I Indiana Afterschool Standards

    Indiana Afterschool Standards

    The Rating Scale

    The Indiana Quality Program Self-Assessment Tool uses the following rating scale to help you and your team assess the degree to which each quality indicator is evident in the program. The definitions outlined below are to help guide the reviewers’ understanding of the numeric ratings.

    4 = Excellent/ Exceeds Standard

    EXCEEDS STANDARD means that the program is exceptional or outstanding in this area because it implements nearly all or all of the Standards-Based Practices for this indicator. The relevant Standards-Based Practices are demonstrated in clearly observable ways.

    3 = Good/Meets Standards

    MEETS STANDARD means that the program executes many of the Standards-Based Practices. The rater can generate examples of how and when the program executes these specific practices. This is an area the program executes well.

    2 = Some Progress Made/Approaching Standard

    APPROACHING STANDARD means that the program is working toward executing Standards-Based Practices, but is currently only implementing a few of them. The program may benefit from targeted assistance in order to implement more of the Standards-Based Practices.

    1 = Must Address and Improve/Standard Not Met

    STANDARD NOT MET means that the program is not currently implementing any of the Standards-Based Practices and requires significant support in this area. There is a need for significant support to get on track to address this indicator.

    NA = Don’t Know/Not Applicable

    This rating indicates that the program is not familiar enough with this indicator to rate performance or is just not sure how to rate it at this time. This rating could also mean that the indicator simply does not apply to the site or program

  • Indiana Afterschool Standards I Indiana Afterschool Standards

    8

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

    HUMAN RELATIONSHIPS

    IN TOP TEN STANDARD 1: Staff relate to all children and youth in positive ways

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    1. Staff treat children/youth with respect and listen to what they say: • Children’s/youth’s comments are taken seriously • Staffuseencouraging,affirmingandsupportivelanguage(e.g.,“Iunderstand…”;“Ihear…”)• Staffdonotinterruptwhenachild/youthisspeaking• Staffmakeeyecontactwithandpayattentiontochildren/youthwhenlisteningtothemand

    showinterestbyextendingtheconversation

    1b. Staff create a welcoming and comfortable environment for children/youth: • Staffuseafriendlytoneofvoiceandgreetallchildren/youthbynameatbeginningofsession• Staff smile often • Staffhandlechallengingsituationsinacalmmanner(e.g.maintainneutralfacialexpressions

    andavoidyelling)• Staffusepositivelanguage,avoidingthreatsorsarcasm• Children/youthinitiatepositivesocialinteractionswitheachotherandappeartoenjoyone

    another

    1c. Staff respond to children/youth with acceptance and appreciation: • Allchildren/youthareencouragedandinvitedtoparticipateinactivities• Staffdonotappeartofavorcertainchildren/youthorsmallgroupsofchildren/youth• Stafflanguagefocusesonpositive,ratherthannegative,elements• Staffarekindtochildren/youth,eveninsituationswherethechild/youthmaybestrugglingto

    keeppacewithothers

    1d. Staff are engaged with all children/youth: • Staffattendtochildren/youththroughoutthesession,ratherthantocellphonesorotherdistractions

  • 9

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS: POWER STANDARD 1 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Whenappropriate,staffparticipateinactivitieswithchildren/youthinordertomodelbehavior/skills and/or engage children/youth

    • Staffappeartoenjoybeingwiththechildren/youth• Staffshowapersonalinterestinchildren/youth—askaboutinterestsanddiscusslifeoutside

    schoolininformalconversations

    STANDARD 2: Staff respond appropriately to the Iindividual needs of all children and youth

    2a. Staff respond to the special interests and talents of each child: • Stafftalkindividuallywithchildren/youthdaily• Staffknowtheindividualinterestsandtalentsofeachchild/youth• Activitiesandmaterialsreflecttheinterestsofthechildren/youth

    2b. Staff recognize the range of children’s abilities: • Staffinteractionsareageandabilityappropriate• Strategiesusedforacademicassistancearevariedbyageandabilityofchildren/youth• Allstudentscontributeinameaningfulwaytogroupactivities• Children/youtharegroupedbyageand/orabilitylevelwhenrequiredduetotheactivity

    2c. Staff can relate to a child’s culture and home language: • Materialsanddisplaysreflectavarietyofcultures• Visitors/parentsshareactivities/storiesabouttheirculturaltraditionsand/orcelebrationswith

    the children/youth• Staffmembersengageinreflectivediscussionswitheachotherregardingdiversity

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 10

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS: STANDARD 2 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    2d. Staff respond to the range of children’s/youth’s feelings and temperaments:• Staffunderstandthatchildren/youthmayexpressemotionsorfeelingsdifferently• Aquietspaceisdesignatedwhereachild/youthcandiscusstheirfeelingswithastaffmember• Staffinteractwithchildren/youthonaonetoonebasistodiscussanincidentorbehaviorina

    quietspace• Beforeinterveninginasituation,staffverballyacknowledgechild’s/youth’scurrentfeelings

    (e.g.“Itappearsyou…”)• Staffinterveneinacalmfashionatalltimes

    2e. Staff responds appropriately to children/youth with special needs: • Staffcommunicatewithschoolstaffandareawareofanychild’s/youth’sspecialneeds• Activitiesarestructuredtoinsuremeaningfulparticipationofallchildren/youth• Whenpossible,accommodationsutilizedbythechild’s/youth’sschooldayteacherareutilized

    byafterschoolstaff(including,butnotlimitedto,accommodationslistedinastudent’sIndividualizedEducationPlan[IEP])

    STANDARD 3: Staff encourage all children and youth to make choices and to become more responsible

    3a. Staff offer assistance in a way that supports a child’s/youth’s initiative: • Staffusepositivelanguageandaskchildren/youth“whatif,”“why,”or“how”questions• Children/youthsuggestandplanactivitieswithstaff• Staffprovidechildren/youthwithchoicesduringactivities

    3b. Staff assist children/youth without taking control, and encourage children/youth to take leadership roles: • Whenprovidingassistance,staffusestrategiessuchasprobingquestionstoenablechildren/

    youth to seek solutions

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 11

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS: STANDARD 3 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Children/youtharegivenjobstoaccomplishordailyresponsibilities(e.g.settingupsnack,leadinganactivity)

    • Staffinstructionsareclearandeasilyunderstoodbychildren/youth• Activitiesaredesignedtorequirechildren/youthtothinkaheadtonextorfuturesteps

    3c. Staff give children/youth many chances to choose what they will do, how they will do it, and with whom: • Children/youthoftenhavetheopportunitytochooseaworkpartnerorcompanion• Ifpossible,children/youthhavechoicesregardingsnack• Children/youthcanchoosebetweenactivities• Opportunitiestochoosearestructuredtoinsureabalanceofwhenachild/youthcanchoose–

    varywhochoosesfirst,next,etc.

    3d. Staff help children/youth make informed and responsible choices:• Staffaskquestionsthathelpchildren/youthunderstandtheconsequencesoftheirchoices• Stafftalkwithchildren/youth,individuallyand/orinsmallgroupsabouthowadecisionhas

    affected others or might affect others• Inactivitiesordiscussions,staffincorporatereallifeexamplesofdecisionsmadebypeoplethe

    children/youth can relate to

    IN TOP TEN STANDARD 4: Staff interact with all children and youth to help them learn

    4a. Staff ask questions that encourage children/youth to think for themselves: • Staffbeginnewactivitiesordiscussionswith“why,”“whatif,”“howcanwe,”“howmightthis

    affect”orsimilar,open-‐endedquestions• Whenprovidingacademicassistance,staffaskquestionstohelpguidethechild/youth

    towardsthecorrectanswer,withoutdirectlyprovidingtheanswer.

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 12

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS: STANDARD 4 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Staffutilizewaittimeafterquestionstoallowchildren/youththetimetothinkbeforeanswering• Staffutilizesmallgroupdiscussion,journaling,creativeactivities,etc.toencouragechildren/

    youthtoexpressideas

    4b. Staff share skills and resources to help children/youth gain information and solve problems: • Staffinstructandguidechildren/youthregardinghowandwheretoacquirenewinformation

    whensolvingproblemsorwhencurious• Staffutilizestepbystepprocesseswith,whenpossible,visualorganizerswhenbeginningnew

    activities• Staffencouragechildren/youthtouseasimilarstepbystepprocesstosolvecomplex

    problems• Staffofferquestions,suggestions,guidanceforhowchildren/youthmightsolveproblems

    4c. Staff vary the approaches they use to help children/youth learn: • Staffutilizeavarietyofstrategies(directinstruction,modeling,visualaids)whenintroducing

    andteachinganewactivity• Staffprovidechildren/youthwiththegoals,purposes,andexpectationsforeachnewactivity• Staffmodifyoradaptactivitiesinordertoenableallchildren/youthtoparticipate• Activitiesaredevelopmentallyappropriate• Activitiesrespectdiverseneeds,abilities,andculturalbackgrounds

    4d. Staff help children/youth use language skills through frequent conversations: • Staffusedevelopmentallyappropriatelanguagewhenspeakingtochildren/youthandchildren/

    youthappeartounderstand• Staffareactivelistenerswhenchildren/youtharespeaking–lookatthechild/youth,donot

    interrupt,allowtimeforchild/youthtocompletethoughts

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 13

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS: STANDARD 4 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Staffuseavarietyofstrategiestocommunicatewithchildren/youthwhoarenon-‐verbal,non-‐Englishspeaking,ormayhavecommunicationdeficits

    • Staffusequestionsandpromptstosupportconversationsbetweenthemselvesandchildren/youth,avoidingtakingovertheconversation

    • Staffuseavarietyofstrategiestoencourageandsupportconversationsamongchildren/youth

    IN TOP TEN STANDARD 5: Staff use positive techniques to guide the behavior of children and youth

    5a. Staff encourage children/youth to cooperate, share, care for materials, or join in activities: • Staffuseencouraging,supportinglanguageinallsettingsoractivities• Praiseissincereandappropriatelyprovided,ratherthanaconstantoverdoseofpraiseand

    flowerylanguage• Staff refrain from making threats• Proceduresforthecareofmaterialsandtheenvironmentbystaffandchildren/youtharein

    placeandutilized• Activitiesincludeopportunitiesforcooperationandsharingamongchildren/youth• Cooperationandsharingskillsaretaughtinavarietyofways(discussion,withinactivities,

    role‐playing,etc.)

    5b. Staff set appropriate limits for children/youth: • Rulesandproceduresarecooperativelydevelopedbystaffwithchildren/youth• Rulesandprocedureshavebeentaughttochildren/youthandreviewedasneeded,basedon

    behavior• Whereappropriate,rulesorproceduresinplaceduringtheschooldayareusedintheprogram• Rulesandproceduresareposted

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 14

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS: STANDARD 5 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Staffareproactiveandintervenetoredirectchildren/youthengagingininappropriatebehavior• Staffareabletoreadilyadjusttherulesandprocedureswhennecessary(e.g.,theschedule

    changes;fewerstaffmembersarepresent)

    5c. Staff use positive behavior management methods: • Staffutilizesuchstrategiesas:proximity,redirection,ignoring,re-‐teaching,directlystating

    whattodo,restatingtheexpectation,oraskingchild/youthtorestatetheexpectation,whendealingwithinappropriatebehaviors

    • Wheneverpossible,staffaddressachild’s/youth’sinappropriatebehaviorinprivateratherthaninagroupsetting

    • Consequencesforinappropriatebehaviorsareconsistentwiththebehavior(e.g.child/youthmisusesscissorsorequipment,etc.,thenscissorsorequipmentareofflimitsforanumberofdays)

    • Staffremaincalmwhenintervening• Staffarevigilantandawareofwhatisgoingonaroundthematalltimes,inordertobe

    proactive

    5d. Staff encourage children/youth to resolve their own conflicts whenever possible: • Ifpossible,staffutilizeconflictresolutionstrategiesusedduringtheschoolday• Staffteachvariousskills(e.g.“I”messages,expressingfeelings)tochildren/youthforusein

    resolvingconflicts• Stepsforchildren/youthtousetoresolvetheirconflictsarepostedforchildren/youthtosee• Staffobserveconflictandencouragecollaborativeresolutionwithoutimposingtheirown

    solution

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 15

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS STANDARD 6: Children and youth interact with one another in positive ways

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    6a. Children/youth appear relaxed and involved with one another: • Overalltonethroughouttheprogramiscalm;tonesofvoiceandbodylanguagearepositive• Children/youthareactivelyparticipatinginavarietyofactivities• Children/youth,unprompted,aretalkingamongthemselvesaboutavarietyoftopics• Effortsaremadetoassimilatenewchildren/youthtotheprogram

    6b. Children/youth show respect for each other: • Thereislittleornoevidenceofbullying,teasing,etc.• Children/youthareappropriatelyinteractingwitheachother,regardlessofculture,race,

    ethnicity,ability,gender,socioeconomicstatus• Staffmodelrespectandinterveneappropriatelyifbullying,teasing,etc.mightoccur• Staffrevieworteachexpectationsormethodsforshowingrespect

    6c. Children/youth cooperate and work well together: • Children/youth are sharing materials, taking turns, encouraging each other• Children/youthworktowardacommongoal,negotiateroles,dividetasks,andhelpeachother• Staffmodelcooperationandworkingwelltogetherintheirinteractionswithcolleagues

    6d. When problems occur, children/youth discuss their differences and work out a solution: • Children/youthworkoutdifferencesinanageappropriatemanner• Skillssuchasnegotiationorturntakingaretaughtareincorporatedinactivities• Staffarepatientandwaitbeforeinterveninginaproblem,toprovidechildren/youththetime

    andspacetoresolveitthemselves• Problemsaresolvedcollaboratively;thereisanabsenceofbullyingorone-sidedsolutions

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 16

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS STANDARD 7: Staff work well together to meet the needs of all children and youth

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    7a. Staff communicate with each other while the program is in session to ensure that the program flows smoothly:

    • Staffkeeppersonaldiscussionstoaminimum• Aprocedureisinplacetoinsurestaffknowtheday’sschedule/planbeforeeachmember

    beginsworking• Staffarewelldistributedacrossthesitetoprovideoptimumsupervisionandattentiontoall

    children/youth• Transitions are coordinated and occur uniformly across all areas

    7b. Staff are cooperative with each other: • Staffworktogetherandonanequitablebasis–workloadsseemtobesharedfairly• Aregularmeetingtimeisestablishedforstafftodiscussprogramming,problems,issues• Allstaffattendmeetingsandparticipate• Staffcooperationservesasmodelforchildren/youth–itisclearlyobservabletothem

    7c. Staff are respectful of each other: • Disagreementsarediscussedinprivate,professionalmanner,awayfromchildren/youth• Staffarealwayscordial,calm,andprofessionalwheninteractingwithcolleagues,especially

    withchildren/youthandfamilymembers• Staffoffertohelponeanother

    7d. Staff serve as role models for positive adult relationships: • Staffcommunicatewitheachotheroftenduringprogramhoursregardingworkrelatedmatters• Staffmodelappropriatelevelsofcommunicationaboutpersonalmatterswithoneanother• Staffarecollaborativeandshareworkloadsandassignmentsthroughoutallprogrammingtime• Staffarecalm,cordial,andprofessionalinallinteractionswithchildren/youthandcolleagues

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 17

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS IN TOP TEN STANDARD 8: Staff support families’ involvement in the program

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    8a. There is a policy that allows family members to visit: • Parentshavebeeninformedofthepolicythroughmultiplestrategies• Staffmembersknowthepolicyexistsandwhatitsays• Logiskepttorecordnumberoffamilymembervisits

    8b. Staff offer orientation sessions for new families: • Afileismaintainedateachsitefororientationsessions.Fileincludessuchthingsas:

    agendas-‐includingdatesandtimesofmeetings,notesofmeetings–includinglistofattendees,methodsofinvitation

    • Staffdebriefaftereachsessiontodetermineneedforchanges,followup,andadditionalsessions

    • “Veteranfamilymembers”areapartoftheorientationsessions–asplannersand,ideally,aspresenters

    8c. Staff keep families informed about the program: • Staffuseavarietymethodsforcommunicatingwithfamilymembers• Familymembersprovideinformationregardingthebestmeansforcommunicatingwiththem• Child/youthpresentationsoreventsarescheduledandopentofamilymembers

    8d. Staff encourage families to give input and to get involved in program events: • Aparentadvisorycommitteemeetswiththesitecoordinatoronaregularbasis(preferably

    twiceayear)• Familymembersaresurveyedonanannualbasisforfeedbackonprogram• Familymembersarecontactedonapersonalbasistoinvitethemtoactivitiesorprograms,or

    toshareinformationwithchildren/youthaspartofanactivity

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 18

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS STANDARD 9: Staff and families interact with each other in positive ways

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    9a. Staff create a welcoming and comfortable environment for families • Familymembersareprovidedwithinformationonhowtoaccessthebuildingduringprogram

    activities• Familymembersaregreetedbystaffwithasmileandbyname• Familymembersarethankedfortheirvisitandencouragedtovisitagain

    9b. Staff and families treat each other with respect:• Interactionsbetweenstaffandfamilymembersarepleasantandcordial• Whendisagreementsarise,staffandfamilymembersdiscussthesituationinacalmmanner

    awayfromchildren/youth• Staffavoidtalkingwithfamiliesaboutchildren/youthwhoarenotfamilymembers• Followingtenseinteractions,stafffollow-‐upwithparentsbytelephoneoremail

    9c. Staff support the languages and cultures of the families they serve, and the communities they live in: • Staffisknowledgeableaboutlanguage(s)ofchildren/youthinprogram• Ifalanguagebarrierexists,aninterpreterisutilizedforparent-‐staffmeetingsand

    communications,bothwrittenandverbal• Signs,posters,etc.reflectthediversityofthepopulationoftheprogramandcommunity

    9d. Staff and families work together to make arrivals and departures to and from the after school program go smoothly: • Writtenproceduresforarrivalanddepartureexistandarepostedforfamiliestoview• Procedureshavebeenreviewedwithallstaffmembers• Familiesareinformedofproceduresinwritingattimeofregistration;remindersaredistributed

    periodically

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 19

    Indiana Afterschool Standards I Indiana Afterschool Standards

    HUMAN RELATIONSHIPS: STANDARD 9 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Inputissolicitedfromfamilymembersaboutanyneededchangestoarrivaland/ordepartureprocedures

    • IndianaAfterschoolStandardsObservableEvidenceStatements–FINALINDOORandOUTDOORENVIRONMENTS

    INDOOR AND OUTDOOR ENVIRONMENTSSTANDARD 10: The program’s indoor space meets the needs of all children/youth and staff

    10a. The space is arranged well for a range of activities: physical games and sports, creative arts, dramatic play, quiet games, enrichment offerings, eating and socializing: • Allareasareaccessibletoallstudents(withminorlimitationsforsafetyconcerns)• Children/youthandstaffareabletoparticipateinallactivitieswithoutrestrictionscausedby

    lackofspaceorunsafespace• Activitiesoccurinlogicalplaces(e.g.messyprojectsarenearasinkforeasycleanup;

    movementactivitiesareinopenspaces)

    10b. The space is arranged so that various activities take place at the same time with minimal disruption: • Sufficient,appropriatespacesareavailableforavarietyofactivitiestooccursimultaneously• Simultaneousactivitiesdonotdisturbeachother(e.g.,aloudactivitydoesnotdisturbother

    children/youthworkingonhomework)• Children/youthcanmovefromoneactivityareatoanotherwithoutdisruptingothergroups

    10c. There is adequate and convenient storage space for equipment, materials, and personal possessions of children/youth and staff: • Spaceforstaff’spersonalpossessionsisnearprogramspaceandissecure• Thereisadesignatedareaforchildren/youthtoplacetheirpersonalpossessions.Thisspace

    doesnotinfringeonactivityspace

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 20

    Indiana Afterschool Standards I Indiana Afterschool Standards

    INDOOR AND OUTDOOR ENVIRONMENTS: STANDARD 10 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Equipment/materialsnotbeingusedarestoredoutofsightorfarenoughawayastonotdistractorinterferewithactivities

    10d. The space is accessible to children/youth and families with disabilities:• Staffareawareofanydisabilitiesofthechildren/youthintheprogramandarefamiliarwiththe

    accommodations,adaptations,ormodificationsprovidedduringtheirschoolday• Staffprovidenecessaryenvironmentalaccommodations,adaptations,ormodificationsas

    outlinedinthechild’s/youth’sIEPor504Plan• Staffareawareofandinformnecessarystaffmembersofstudentdisabilitiesthatrequirea

    modificationoraccommodationtoenableafamilymembertohaveaccesstotheprogram

    10e. There is a quiet area for children who need it:• Aroomorasectionofaroomisalwaysavailableforquietworkortime• Thisspaceiscomfortablewithseatingandworkspaceavailable• Astaffpersonispresentwhenchildren/youthareinthisarea

    10f. Written guidelines are in place regarding the use and maintenance of the program facility:• Existingguidelinesforfacilityuseandmaintenanceareincludedinstaffhandbooks• Forprogramslocatedinpublicschools,districtandschoolguidelinesandregulationsare

    includedinstaffhandbooks• Theguidelinesarereadilyavailableonsiteforstafftoreference• Guidelineshavebeenreviewedwitheachstaffmember• Ifappropriate,visualremindersorsignsareinplacetohelpinformandremindchildren/youth

    andstaffofguidelinesthatarefrequentlyrelevant(e.g.,whatdoesanddoesnotgodownthesinkdrain)

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 21

    Indiana Afterschool Standards I Indiana Afterschool Standards

    INDOOR AND OUTDOOR ENVIRONMENTS: STANDARD 10 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    10g. The space meets or exceeds Indiana health and safety codes:• Theusableamountoffloorspaceavailableintheinsideplayareaisatleasttwentysquarefeet

    perchildenrolled

    STANDARD 11: The indoor space allows all children and youth to take initiative and explore their interests

    11a. There is enough room for all program activities:• Children/youthdonotappearcrowdedwhileplaying,working,orengagedinquiettime

    activities(e.g.,children/youthhaveappropriatepersonalspace)• Children/youthinoneindoorgroupdonotappeartobedisturbedbyanearbygroup• Groupscanengageinactivitieswithoutdisturbingeachotherondayswhenallgroupactivities

    musttakeplaceindoorsduetoinclementweather

    11b. Children/youth can get appropriate materials out and put them away by themselves with ease:• Materialsareaccessibletoallstudentsandarestorednearthelocationofeachactivity• Avarietyofmaterialsareavailablethatsuitthedevelopmentalandacademiclevelsofchildren/

    youthattendingtheprogram.• Staffhaveaprocedureforgettingandreturningmaterials• Theprocedurehasbeentaughttochildren/youthandisbeingimplementedeffectivelyand

    consistently• Ifmaterialsareinasecurestoragearea,staffcaneasilyprovideaccessforchildren/youth

    11c. Children/youth can arrange materials and equipment to suit their activities:• Children/youthcaneasilyrearrangefurnituretocreateappropriatespaceforthecurrent

    activity

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 22

    Indiana Afterschool Standards I Indiana Afterschool Standards

    INDOOR AND OUTDOOR ENVIRONMENTS: STANDARD 11 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Desks,tables,andchairsofsufficientnumbersandsizesareavailabletomatchthesizesandnumbersofallchildrenandyouthintheprogram,includingchildren/youthwithphysicaldisabilities

    • Staffhavetaughtproceduresforsafelymovingmaterialsandequipmentandchildren/youthdemonstratetheycanfollowtheprocedures

    11d. The indoor space reflects the work and interests of the children/youth:

    • Children’s/youth’sartworkandprojectworkareondisplaythroughoutprogramspace• Picturesandpostersofinteresttothechildren/youthareondisplaythroughoutprogramspace• Thediversityoftheculturesofthechildren/youthisreflectedinthepictures,posters,etc.

    displayedintheprogram• Staffworkcollaborativelywithchildren/youthtomakethespacepersonalized(e.g.children/

    youthselectwhattodisplay;children/youtharegivenresponsibilityforregularlychangingdisplays)

    11e. Some areas have soft, comfortable furniture on which children can relax:• Therearecouchesorstuffedchairs,etc.availableforusebychildren/youth• Thefurnitureisclean,sturdy,andhasnosharpedgesorotherpotentialdangers

    STANDARD 12: The outdoor play area meets the needs of all children and youth, and the equipment allows them to be independent and creative

    12a. The outdoor space is suitable for a wide variety of activities:• Thereisanopenareaforchildren/youthtorunandplaywithoutinterferingwithothers• Thereisspacetoenablechildren/youthtoplaylessactivegamesortosocialize• Thereisspaceforgamesoractivitiesinvolvingactiveparticipationfromanumberofchildren/

    youth(e.g.,basketball,kickball)

    Rating

    Scale Description

    Program might say:

    44

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 23

    Indiana Afterschool Standards I Indiana Afterschool Standards

    INDOOR AND OUTDOOR ENVIRONMENTS: STANDARD 12 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    12b. Each child/youth has a chance to play outdoors for at least 30 minutes out of every three- ‐hour block of time at the program, weather permitting:• Apostedscheduleindicatestime(s)designatedforoutdoorplay/activity• Thereareacombinationoffreeplayopportunitiesandorganizedactivitiesprovidedto

    children/youththroughoutprogramtime.• Staffutilizethesameguidelinesastheschoolfordeterminingappropriateweatherforoutdoor

    activities• Ifweatherprohibitsoutdooractivities,thereisadequateindoorspaceavailabletoenable

    children/youthtoparticipateinavarietyoflargemotoractivities

    12c. Children/youth can use a variety of outdoor equipment and games for both active and quiet play:• Therearenon-‐permanentequipment/materialsappropriateforoutdooractivities,

    e.g.:basketballs,footballs,soccerballs,jumpropes,boardgames• Ifprogramisinapublicschool,children/youthhaveaccesstotheoutdoorplayareaor

    playground• Forprogramsnotlocatedinpublicschools,ifthereisanearby,safeplayground(e.g.acity

    park,orapublicschool)children/youthhaveaccesstoit• Theequipmentandmaterialsarestoredandsecuredinanareaclosetotheoutdooractivityarea• Thestorageareaisopenandaccessibletochildren/youthduringoutdooractivities

    12d. Permanent playground equipment is suitable for the sizes and abilities of all children/youth:• Equipmentisaccessibletoallchildren/youth.Ifachild/youthwithaphysicaldisabilityis

    attendingtheprogram,programstaffhavemetwithappropriateschoolstafftoinsureaccessibility.

    • Children/youthofallagesareusingthepermanentoutdoorequipmentonanearlydailybasis• Staffhavemadecleartoeachchild/youththroughsignage,orproceduresorrules,which

    equipmentisappropriatefortheiruseandwhatisappropriateandinappropriateusageofthatequipment

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 24

    Indiana Afterschool Standards I Indiana Afterschool Standards

    INDOOR AND OUTDOOR ENVIRONMENTS: STANDARD 12 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    12e. The space meets or exceeds Indiana health and safety codes and there is a policy in place for regularly checking the safety and maintenance of the outdoor play space:• Theoutdooractivityareaisfencedorhasnaturalbarriersthathelptokeepchildren/youth

    withinthedesignatedoutdoorplayspace• Groundsurfacesaresmooth,level,andfreeofholesorpotentiallydangerousimpediments

    (largerocks,pipesprotrudingfromtheground,etc.)• Thereisawrittenpolicyandproceduredescribinghowandwhenoutdoorequipmentwillbe

    inspectedforsafetybystaff• Achecklist,includingsuchthingsastheequipment,itscondition,datecheckedandany

    actionstakenorneeded,isutilizedateachinspection.Thechecklistiskeptonsiteasanongoingrecord.

    12f. The space is accessible to children, youth and families with disabilities:• Awrittenprocedureisinplacedetailingthestepstotaketoinsureaccessibilitytooutdoor

    spaceifachild/youthwithphysicaldisabilitiesenrollsintheprogram• Ifachild/youthwithaphysicaldisabilityisattendingtheprogram,programstaffhavemet

    withappropriateschoolstafftoinsureaccessibilityandprovideappropriateaccommodations,adaptations,oralternatives

    • Staffareawareofadisabilitythatwouldrequireamodificationoraccommodationtoenableafamilymembertohaveaccesstotheoutdoorplayspace

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 25

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES

    STANDARD 13: Programs are intentional about supporting and accelerating student learning

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    13a. Programs have scheduled times and quiet places for academic support and homework completion:• Adailyorweeklyscheduleofactivitiesandtimesispostedinclearview• Staffreviewtheschedulewithchildren/youthonadailybasis• Thedesignatedarea(s)foracademicworkisquiet,distractionfree,andsupervisedbystaff

    13b. Programs establish connections with schools and parents about individual student academic needs and learning goals:• Staffhavemetwiththebuildingprincipal(s)ofthechildren’s/youth’sschool(s)priortothe

    startoftheschoolyeartodiscusscommunication/coordinationbetweenprogramstaffandteachers

    • Staffcontactallteachersandparentswithinthefirstmonthoftheprogramtoestablishacommunicationsystemfortheyear.

    • Schoolcommunications(e.g.,classroomandschoolnewsletters)toparentsarealsoprovidedtoprogramstaffmembers.

    • Staffmembersknowhowschoolstaffcommunicatewithparents(e.g.websites,emailednewsletter,etc.)andmonitororreceivethatinformationasmuchaspossible

    • Alistiscompiledofallchildren/youth,includingtheirschool,teachers’names,emailand/orwebsiteaddressesandprovidedtoprogramstaff.

    • Staffperiodicallyinviteteacherstostopbytheprogram.• Thereisevidence(emails,notes,etc.)ofongoingcommunicationbetweenstaffandparents

    andstaffandteachersregardingsupportforchildren’s/youth’sacademicandlearninggoals

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 26

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES: STANDARD 13 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    13c. Programs provide tools and resources for parents to reinforce and/or expand on the learning opportunities provided at the program:• Staffregularlycommunicatewithparents,suggestingvariedideasforconversingwiththeir

    childaboutschoolandafterschool–includingsuchthingsas:howtoaskprobingquestions,howtoencourageactiveparticipation

    • Weeklythemes,activities,andsuggestionsforhowparentsmighttalktotheirchildaboutthemarepostedwhereparentscanseethem

    13d. Connections between learning activities and real life applications are made relevant and clear to children/youth, parents and staff:• Staffmeetonaregularbasistoplanandtodiscussupcominglearningactivitiesandprojects• Appropriatecommunitymembers,includingparents,makebriefpresentationsduringcertain

    activitiesinordertostrengthenthelinkbetweentheactivityandreallife• Variousmedia(books,newspapers,DVD’s,etc.)areutilizedinanefforttoclarifythelink

    betweentheactivityandreallife• Opportunitiesforcommunityserviceprojectsorprojectsthatgivebacktothecommunity

    extendedtochildren/youth• Thepostingforparentsthathighlightsweeklythemes,etc.alsonotesreallifeapplicationsof

    activities

    13e. Programs help inspire and prepare children/youth for success in school, higher education, careers and life:• Staffencouragechildren/youthtoexploretheirinterests,abilities,anddreamsforthefuture• Staffaresupportiveofchildren/youth,especiallywhenchild/youthisreluctanttotryactivity

    orisstrugglingtocompletetaskoractivity–messageisthatgrowthisnotpossiblewithoutsetbacksormomentaryfailures

    • Posters,pictures,books,DVD’s,etc.areutilizedaspartofunitsoractivitiestohighlightpeoplewhohavebecomesuccessfulinafieldrelatedtotheactivityorunit

    • Communitymembers,includingthoseintheworkforce,ininstitutionsofhighereducation,incommunitycolleges,invocationalorcareertraining,speakwithchildren/youthaspartofrelevantactivities

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 27

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES: STANDARD 13 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Theteachingandreinforcingofappropriatecollaboration,studyskillsandworkforsuccesshabitsareinfusedintoactivitiesandunits

    13f. Programs consider Indiana Academic and Common Core Standards when planning program activities:• Throughcommunicationswithteachers,staffareawareofstandardsbeingaddressedat

    varioustimesthroughouttheyearinclassroomsofthechildren/youth• Staffareawareofthecurriculummapfollowedbyschool’steachersandconsideritwhen

    planningfutureactivitiesandprojects• Whenplanningunitsoractivities,staffunderstandandcancommunicatetheacademicareas

    and/orstandardsthatrelatetoplannedactivities• Whenplanningunitsoractivities,staffcanstatetheacademicareasand/orstandardsthat

    relatetotheplannedunitoractivity

    STANDARD 14: Activities and the curriculum reflect the mission of the program and promote the development of all children and youth in the program

    14a. Activities and the curriculum are in line with the styles, abilities, and interests of the individuals in the program:• Allstaffcanarticulatethemissionoftheprogram• Staffprovideopportunitiesforchildren/youthtoworkindividually,insmallgroups,orinlarge

    groups• Staffenableallchildren/youthtoparticipateinactivitiesbyusingsuchstrategiesasadjusting

    expectations,providingaccommodations,varyingoutputs,varyingpresentationmodes• Staffhavereceivedtrainingthatemphasizeshowtodesignprojectsthatmatchthelearning

    stylesandabilitiesofallchildren/youth

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 28

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES: STANDARD 14 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    14b. Activities and the curriculum are well suited to the age range of children and youth in the program:• Productsandoutputsofactivitiesandprojectslookdifferent,accordingtotheagesofthe

    children/youth• Olderormorecapablechildren/youthworkwithotherchildren/youthasasupportormentor

    duringprojects/activities

    14c. Activities and the curriculum reflect the languages and cultures of the families served:• Familyandcommunitymembersareinvolvedinplanningprojectsandactivities• Familyandcommunitymembersareincludedinprojectsoractivitiesaspresentersor

    speakers• Snacksorfoodfromvariousculturesareprovidedatappropriatetimesthroughouttheyear• Child/youthperformances,crafts,orartworkreflectavarietyofcultures

    14d. Activities and the curriculum reflect best practices in the field of youth development and afterschool programs• Staffreceivelocal,statewide,andnationalprofessionaldevelopmentfocusedonrelevant

    youthdevelopmentbestpractices• Children/Youthparticipateinacademicactivitiesonadailybasisthatinclude:homework

    assistance/tutoring,focusedacademicsupport,collegepreparationandenrichmentactivitiescoveringavarietyofsubjects

    • Activitiesfocusonteachingcognitiveandnon-‐cognitiveskillsneededforpositivesocialbehaviorsanddevelopmentforchildren/youth

    • Projectsthatprovidecommunityserviceorthatgivebacktothecommunityareapartofthecurriculum

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 29

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIESSTANDARD 15: Staff, children, youth, and families work together to plan and implement suitable activities, which are consistent with the program’s philosophy

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    15a. Staff ask children/youth to share their ideas for planning and engaging them in the program planning process, when age appropriate, so that activities will reflect children’s/youth’s interests:• Achild/youthadvisorygroupmeetsregularlywithstafftodiscussfutureactivities/projectsand

    tocritiquerecentlycompletedactivities/projects• Staffkeepminutesofmeetingstorecordsuggestionsofchildren/youth• Achild/youthsurveyisdevelopedandadministeredtogatheranonymousfeedbackandinput• Children/youthrecognizethatsomeoftheactivitiesthroughouttheyearareoriginatingfrom

    theirinput

    15b. Staff request feedback and participation from families regarding program planning:• Aparentsurveyisdevelopedandadministeredtogatherfeedbackandinputforfuture

    programplanning• Theagendaforeachparentadvisorycommitteemeetingincludesadiscussionofparentideas

    foractivities/projectsandtimeforacritiqueorfeedbackontheprogram’sperformance• Openhousesorothersucheventsarescheduledforparents• Avarietyofcommunicationmodesareutilizedtoinviteparentstotheprogram,suchassocial

    media,email,fliers,phonecalls,homevisits• Afterschoolactivitiesforparentsarescheduled,whenpossible,tocoincidewithschool

    activitiesthatfocusonparents,suchasparent-‐teacherconferences,openhouses,schoolwidefestivals

    15c. The program’s daily activities are in line with its mission and philosophy:• Thereisawrittenmissionandphilosophyoftheprogramanditispostedinclearview• Allstaffcanarticulatetheprogram’smissionandphilosophyofcaringforandservingchildren/

    youth

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 30

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES: STANDARD 15 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Whenplanninganddebriefingprojectsandactivities,staffareremindedtokeepthemissionandphilosophyinmind

    • Ifasked,astaffmemberwillbeabletoaccuratelypointouthowactivitiesareinlinewithmissionandphilosophy90%ofthetime

    15d. Staff keep on file their records of activity planning:• Astandardformisutilizedbystafftokeepnotesoftheiractivityplanningmeetings• Theformincludesspaceforplanningandreviewofcompletedactivities,includingpast

    successandneededimprovements• Theformhastheprogram’smissionandphilosophyonit• Anotebookorcomputerfileiskept,whichincludesallcompletedplanningforms• IndianaAfterschoolStandardsObservableEvidenceStatements–FINAL

    STANDARD 16: Children and youth can choose from a wide variety of activities

    16a. There are regular opportunities for active, physical play • Adailyorweeklyscheduleofactivitiesisclearlyposted• Timesforindoorand/oroutdooractiveplayaredesignatedontheschedule• Allchildren/youthparticipateinactive,physicalplayeveryday,regardlessofweather

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 31

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES: STANDARD 16 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    16b. There are regular opportunities for creative arts and dramatic play: • Thereareadequatematerialsandsuppliesavailableforchildren/youthpresenttoenable

    regularcreativeartsanddramaticplayactivitiestobescheduled(materialswouldincludesuchthingsas:paint,markers,clay,yarn,puppets,costumes,musicalinstruments)

    • Creativeartsanddramaticplayactivitiesareapartoftheweeklyschedule• Thereareproductsorpresentationsresultingfromcreativeartordramaticplay

    16c. There are regular opportunities for quiet activities and socializing: • Quietactivitiesand/orquiettimes(checkers,boardgames,independentstudy,reading,etc.)

    arebuiltintothescheduleforchildren/youth• Staffsitwithchildren/youthduringsnacktimeandencourageorengageinquietconversations

    withchildren/youth• Thereisdesignatedspaceforchildren/youthtoengageinquietandsocialactivitiesChildren/

    youthcanchoosetoparticipatein(ornottoparticipatein)quietorsocialactivitiesduringprogramming.

    16d. There are regular opportunities for academic enrichment activities that promote basic skills and higher- ‐level thinking:• Astructuredtimeforhomeworkhelpand/oracademicassistanceisapartofthedaily

    schedule• Children/youthparticipateinprojectsthataremorelongtermandthatrequireplanningand

    problem-‐solving(e.g.creatinganewspaper,writingaplay)• Enrichmentactivitiesarealignedwiththemesandfocusareasfromtheschoolday• Therearegamesavailableforchildren/youththatpromotebasicskillsorhigherlevelthinking• Theseenrichmentactivitiesarearegularpartoftheprogram’sweeklyschedule

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 32

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES STANDARD 17: The daily schedule is flexible, and it offers enough security, independence, and stimulation to meet the needs of all children and youth

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    17a. The routine provides stability without being rigid:• Staffreviewthedailyscheduleatthestartoftheprogramandmakeadjustmentsasneeds

    dictate(e.g.numberofstudentsabsent,regularstaffabsent,etc.)• Unlessadjustmentsareneeded,thescheduleissimilarfromdaytodaytoprovideconsistency• Staffalertchildren/youthandparentsatthebeginningoftheweek,iftherewillbeasignificant

    changeinschedule/routine(e.g.guestpresenter,specialproject)

    17b. Children meet their physical needs in a relaxed way:• Atthebeginningoftheschoolyear,staffandchildren/youthdiscusssuchmattersasgetting

    drinksofwaterandgoingtotherestroom• Procedures/rulesforthesesituationsaredevelopedcollaborativelywithchildren/youth,

    practicedandpostedasareminder• Children/youthcanindependentlygetdrinksofwaterorgototherestroomwithoutdisturbing

    others• Children/youthmayeatsnackswithothers,inagroup,orbythemselves

    17c. Individual children/youth move smoothly from one activity to another, usually at their own pace:• Staffandchildren/youthhavedevelopedproceduresfortransitionsbetweenactivities• Proceduresaretaughtandposted,withperiodicre-‐teaching,revision,orreminders,based

    on success of transitions• Staffprovideremindersastransitiontimesnear• Staffbeginactivitiesinatimelyfashioninordertolimitwaittime

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 33

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES: STANDARD 17 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    17d. When it is necessary for children/youth to move as a group, the transition is smooth:• Procedureshavebeendevelopedandtaughtforgrouptransitions• Areminderisprovidedbystafftochildren/youththattherewillneedtobeagrouptransition

    andwhatthoseproceduresare• Thetransitionoccursinatimelyfashionandwithaminimumofbehavioralissues• Children/youthtransitionfromactivitytoactivitywitheaseandwithlimitedremindersfromstaff

    STANDARD 18: There are sufficient materials to support program activities

    18a. Materials are complete and in good repair:• Boardgames,puzzlesareinoriginalorsturdycontainers,withallthepiecesandingood

    condition• Inflatableballsareinflatedandcanbeinflatedimmediatelyiftheyrequireadditionalair• Woodenmaterials(blocks,pencils,brushes,etc.)aresmoothandwithoutsplinters• Staffcheck/inspectallmaterialsaminimumofonceamonthandreportanyconcernsor

    problemstositedirector• Anumberofageappropriatebooksareavailableandintact

    18b. There are enough materials for the number of children/youth in the program:• Children/youthrarelyneedtoleavetheirstationstoborroworsharematerialswhenworking

    onprojects.Suchthingsasscissors,rulers,andbrushesareingoodsupply.• Foritemsrequiringsharinge.g.computers,thereisaprocedureinplacetoenableaccessin

    an orderly fashion• Therearesufficientmaterialsavailabletoallowforsimilaractivitiestooccursimultaneously

    withoutborrowingorcrosssharing

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 34

    Indiana Afterschool Standards I Indiana Afterschool Standards

    PROGRAMMING AND ACTIVITIES: STANDARD 18 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    18c. Materials are developmentally appropriate for the age range of the children in the program:• Therearebookswithreadinglevelsforallabilitylevelsintheprogram• Puzzlesandboardgamesareofvaryinglevelsofdifficulty• Computersoftwareprogramsareofvaryingabilitylevelsandsubjectmatter• Variousmaterialsusedbychildren/youtharedevelopmentallycomparabletomaterialsused

    during the school day

    18d. Materials promote the program’s mission:• Children/youthregularlyparticipateinavarietyofrecreationalandleisureactivitieswith

    appropriateandsufficientmaterialsavailabletosupporttheactivities• Academicactivitiesaresupportedbyavarietyofageanddevelopmentallyappropriate

    materials(rangingfrombooks,tocomputers,tomanipulatives)• Avarietyofculturesarerepresentedinthematerialsused(includingsuchthingsassnacks,

    readingmaterials,crafts,music)

    SAFETY, HEALTH, and NUTRITION

    IN TOP TEN STANDARD 19: The safety and security of all children and youth are protected

    19a. There are no observable safety hazards in the program space:• IndianaRule4.6–“SchoolAgeChildCareProgram”hasbeenreviewedwithallstaffanda

    copyisonsiteandreadilyaccessible• “AppendixA”ofthe“IndianaAfterschoolStandards2012-‐2013”hasbeenreviewedwithall

    staffandispostedintheprogram’sindoorspaces

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 35

    Indiana Afterschool Standards I Indiana Afterschool Standards

    SAFETY, HEALTH AND NUTRITION: STANDARD 19 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Achecklist,basedon“AppendixA”hasbeenutilizedatthebeginningofeachsemestertoserveasanassessmentofthesafetyoftheprogramandiskeptonfile

    • Awrittenprocedure,incompliancewithschoolorcommunityproceduresorregulations,isinplaceforreportinganysafetyhazards

    • Staffareprovidingappropriatesupervisionforchildren/youthinallsettings

    19b. Systems are in place to protect the children from harm, especially when they move from one place to another or use the restroom:• Writtenprocedureshavebeendeveloped,taughttochildren/youthandpostedthroughoutthe

    programforthefollowingroutines/situations: oArrival o Dismissal oRestroomvisits o Transitions• Children/youtharefollowingprocedures• Staffreteachand/oradjustproceduresifchildren/youtharenotfollowingthemorifprocedures

    arehinderingratherthanhelping• Aprotocol/procedureisdevelopedandreviewedwithallstaffforhowtohandlevisitorstothe

    program

    19c. Equipment for active play is safe:• Largeequipmentissecured,bolted,andstable• Playgroundequipmentisonsafe,appropriatesurfaces(e.g.basketballgoalonhardsurface),

    junglegymonsoftersurface(sand,woodchips)• Equipmentisvisuallyinspectedonceasemesterandtheresultsarekeptonfile• Staffknowtheproceduretofollowtoreportunsafeequipment

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 36

    Indiana Afterschool Standards I Indiana Afterschool Standards

    SAFETY, HEALTH AND NUTRITION: STANDARD 19 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    19d. A system is in place to keep unauthorized people from taking children from the program:• Staffspeakwithparents/guardianstoattainnamesofpersonsauthorizedtotakeachild/youth

    fromtheprogram• Alistofauthorizedpersonsismaintainedinasecure,easilyaccessiblelocationintheprogram• Proceduresareinplacethatinsurethatchildren/youthwillbetakenfromtheprogramby

    authorizedpersonsonly• Theproceduresdetailstaffactionwhenanunauthorizedpersonattemptstotakeachild/youth

    fromtheprogram

    STANDARD 20: Children and youth are carefully supervised to maintain safety

    20a. Staff note when children arrive, when they leave, and with whom they leave:• Anattendanceprocedureisinplaceforstafftonotearrivals,departures,includinglatearrivals

    andearlydepartures,andabsences• A daily log of attendance is maintained on site for the entire school year• Theprocedureisreviewedwithallstaff• Children/youtharesupervisedatarrivalanddismissal

    20b. Staff have a system for knowing where the children/youth are at all times:• Adailyscheduleforstaffisdevelopedandsharedwithstaffatthebeginningofeachweek• Theschedulespecifiesactivities,times,andresponsiblestaffmember(s)• Staffmovearoundtheirareaonaregularbasistokeepallchildren/youthinsight• Staffmembersareawarewhenstudentsleaveactivitiestousetherestroom

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 37

    Indiana Afterschool Standards I Indiana Afterschool Standards

    SAFETY, HEALTH AND NUTRITION: STANDARD 20 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    20c. Staff supervise children/youth appropriately according to children’s ages, abilities, and needs:• Whenstaffteachprocedurestochildren/youth,theycheckforunderstandingbyasking

    questionstoinsureallchildren/youthknowandcanfollowprocedures• Forchildren/youththatmaybechallengedtofolloworunderstandprocedures,staffutilize

    verbalorvisualcuesandprompts• Staffprovideolderchildren/youthmoreindependencebyprovidingsupervisionfromafarat

    timesratherthanincloseproximity• Stafflanguageisappropriateforchildren/youthbeingsupervised(e.g.olderchildren/youthare

    perhapsremindedofaprocedurebymentioningakeywordoravisualcue,whileayoungerchild/youthmayneedalongerreminder)

    20d. Staff plan for different levels of supervision according to the level of risk involved in an activity:• Themaximumnumberofchildren/youthsupervisedbyonestaffpersonis15,iftherearefive

    yearoldsinthegroup,and20forgroupsinwhichallareatleastsixyearsold• Ratioofstafftochildren/youthvariesfromactivitytoactivityandisdeterminedbythetype

    ofactivity(e.g.activitiesinvolvingcookingortoolswillhavefewchildren/youthwithastaffmember)

    • Children/youthusingclimbingequipmentaresupervisedbyastaffmemberincloseproximity• Activitiesrequiringclosersupervisionarenotedonthedailyschedule

    STANDARD 21: The program provides an environment that protects and enhances the health of all children and youth

    21a. The indoor and outdoor facilities are clean:• Floors,wallsandsinksareclean• Children/youthandstaffcleanareasafteractivitiessuchascraftsorsnacks

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 38

    Indiana Afterschool Standards I Indiana Afterschool Standards

    SAFETY, HEALTH AND NUTRITION: STANDARD 21 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    • Trashandrecyclingreceptaclesareeasilyaccessibleindoorsandoutandareusedbychildren/youth

    • Cooking/foodpreparationareasaredisinfectedafteruse• Aprocedureisinplaceforreportingcleanlinessissuestoappropriatebuildingpersonnel

    21b. There are no observable health hazards in the indoor or outdoor space: • Hazardousortoxicmaterialsorsuppliesaresecuredinalockedcabinetorcloset• Outdooractivityareasareasafedistancefromtrashdisposalcontainers

    21c. There are adequate supplies and facilities for hand washing• Properhandwashingtechniquesaretaughttochildren/youth• Signs,posters,and/orpicturesarepostedtoreinforceproperhandwashing• Sinksorhandcleaningstationsareavailableinprogramareasinadditiontorestroomfacilities• ThereisadequatesoapavailableatsinkareasSoapcontainersareregularlychecked

    Children/youthdonotsharetowels

    21d. The heat, ventilation, noise level, and light in the indoor space are comfortable:• Roomtemperaturecanbeadjustedmechanicallybystaffmembers• Ifthermostatscannotbeadjusted,staffmakeotheradjustments–openingwindows,turning

    on fans• Non-‐humannoisesareatalevelthatdoesnotinterferewithordisruptactivitiesorprograms• Staffhavedeveloped,taught,andhadchildren/youthpracticeaprocedureforappropriate

    indoorandoutdoorvoicelevels• Staffusevisualorverbalcuestoremindchildren/youthifvoicelevelsareinappropriateforthe

    activityorlocation• Ifallowed,rugsareusedinappropriateactivityareastohelpabsorbsound• Tableorfloorlampsareusedinareasdesignatedforindependentstudy,quiettime,reading

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 39

    Indiana Afterschool Standards I Indiana Afterschool Standards

    SAFETY, HEALTH AND NUTRITIONSTANDARD 22: The staff work to protect and enhance the health of all children and youth

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    22a. Staff are responsive to the individual health needs of the children/youth:• Duringthefirstweek,staffgatherandrecordhealthinformationfromparents/familyforeach

    child/youth–includingmedications,allergies,chronicillnesses,dietaryneedsorrestrictions,telephonenumbersofparentsandphysicians

    • Healthrecordsareavailableforallchildren/youthwithsuchinformationas:medications,allergies, chronic health conditions, dietary restrictions

    • Staffreviewthehealthrecordsatbeginningoftheschoolyeartoinsureallstaffareawareofallneeds

    • Staffkeepthisinformationconfidentialandinasecurelocationaccessibletostaff• Healthinformationisgatheredforallchildren/youthwhonewlyenrollduringtheschoolyear• Policiesandproceduresareinplaceforthefirstaidcareofillnessorinjuries,including

    directionsforthecareofpoisoning,seizures,hemorrhaging,artificialrespirationandchoking• Aprocedure/planisinplaceforwhenachild/youthisinjuredandneedsemergencytreatment

    frommedicalpersonnel• Medicalemergencypoliciesandproceduresareincludedinhandbookandhavebeen

    reviewedwithallstaff• Firstaidandevacuationproceduresarealignedwithorthesameasthoseoftheschooland

    arepostedineveryroomoccupiedbychildren/youthfromtheprogram• Staffhavetaughtevacuationprocedurestochildren/youth

    22b. Staff protect children from communicable disease by separating children who become ill during the program:• Aseparate,isolatedareaisdesignatedfortheisolationofachild/youthhavingorsuspectedof

    havingacommunicablediseaseorillness• Restroomfacilitiesarewithinorincloseproximitytothisdesignatedspace• Proceduresareinplacedescribinghowtonotifyparent/familyofthesituationandto

    determinefeasibilityofchild/youthbeingpickedupearly• Staffmemberisintheisolationroomwiththechild/youthorchild/youthiswithinsightofstaff

    member

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 40

    Indiana Afterschool Standards I Indiana Afterschool Standards

    SAFETY, HEALTH AND NUTRITION: STANDARD 22 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    22c. Staff protect children from potential hazards such as the following: caustic or toxic art materials and cleaning agents, medications, and hot liquids; overexposure to heat or cold:• Allmedications,poisons,andharmfulchemicalsarestoredinlockedcabinetsorclosets• Awrittenmedicationpolicy,providedbytheprogramisreviewedwithallstaffandmaintainedonsite• Ifmedicationisdispensedatthesite,amedicationpolicyisfollowedbyallstaffmemberswho

    dispensemedications• Anyactivityinvolvingliquidshotenoughtocauseinjuryorotheritemsthatareextremely

    hot(stove,gluegun,etc.)iscloselysupervisedbystaffandchildren/youthareprovidedwithappropriatesafetyequipment

    • Staffmonitorthedressofchildren/youthduringoutdoor,coldweatheractivitiestoinsuresafety• Forchildren/youthnothavingappropriatecoldweatherclothingthereareextraclothingitems

    toprovidefortheiroutdoortimes• Stafffollowsameweatherguidelinesasthelocalpublicschoolsregardingwhenchildren/youth

    cangooutdoorsforactivities

    22d. Staff and children wash hands frequently, especially after using the toilet or before preparing food:• Signsorpostersillustratingproperhandwashingtechniquesarepostednearsinks• Staffserveasmodelsbywashinghandsbeforefoodhandling• Staffremindchildren/youthofappropriatetimesforandimportanceofhandwashing

    22e. Food allergy information is posted to be readily available to staff along with action steps to address food allergy reactions:• Foodallergyinformationforchildren/youthisincludedontheindividualhealthrecordform• Individualprocedurestofollowforeachchild/youthwithafoodallergyareattachedtohealthrecord• Staffhavebeentrainedinprocedurestofollowwhenrespondingtoachild/youthwhomaybe

    experiencingafoodallergyreaction• Trainingisdocumentedbyorganization/programsupervisor

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 41

    Indiana Afterschool Standards I Indiana Afterschool Standards

    SAFETY, HEALTH AND NUTRITIONSTANDARD 23: The program serves foods and drinks that meet the needs of all children and youth

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    23a. The programs serve healthy and nutritious foods:• Forprogramsinpublicschools,snacksareconsistentwiththeschool’swellnesspolicies• Snacksarelowinsodium,transfats,andsugar• Snackassemblyisdoneonasanitizedsurfacethatisnotlocatedinarestroom• Drinksarefruitorvegetablejuicesandmilk,ratherthansodasorfruitdrinks• Staffhavedesignedactivitiesorholddiscussionstoeducatechildren/youthabouthealthy

    choices(e.g.atsnacktimeabouthowtoreadfoodlabelstodeterminefatcontent,sodiumcontent,etc.)

    • Avarietyofsnacksareprovided:fruits,vegetables,protein• Foodsfromvariousculturesareincludedthroughouttheyear

    23b. Drinking water is readily available at all times: Procedures are in place for how children/youth access water There are multiple sources of drinking water available• Staffperiodicallyremindchildren/youthoftheimportanceofhydration,especiallybeforeand

    aftervigorousoutdoorplayinhotweather

    23c. The amount and type of food offered is appropriate for the ages and sizes of the children/youth:• TheNationalResearchCouncil’s“RecommendedDailyDietaryAllowances”areusedbystaff

    forsnackstomeettheneedsofchildren/youthofvariousages• Whenpossible,staffandchildren/youthdiscussandplansnacks• Staffmonitorsnacktimeandengagechildren/youthinconversationsaboutportionsizes,

    varietyofofferings,andtoencouragethemtotrynewthings• Nearlyallsnackshavebeeneatenbytheendofthesnackperiod• Children/youthappeartobeenjoyingthesnackratherthancomplainingabout“thesameold

    stuff”or“Idon’twantanyofthis.”• Appropriatesnacksareavailableforchildren/youthwithdietaryrestrictionsorrequirements

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards

    “We are a leader in

    this.”

    3

    Meets Standard

    “We demon-strate this in observable

    ways.”

    2

    Approaching Standard

    “We could use some support here.”

    1

    Standard Not Met

    “We need significant support in

    this.”

    NA

    Don’t Know/Not

    Applicable

    “We’re not sure.” or

    “This doesn’t pertain to our

    program.”

  • 42

    Indiana Afterschool Standards I Indiana Afterschool Standards

    SAFETY, HEALTH AND NUTRITION: STANDARD 23 continued

    AVERAGE INDICATOR RATING

    INDICATOR RATING

    23d. Snacks and meals are timed appropriately for children/youth:• Snack time is a regularly scheduled time on the daily schedule• Snackisprovidedatornearthebeginningofthedailyschedule• Children/youthappeartobeabletoeatsnackwithoutbeingrushed• Staffprovideanotificationsuchas:“snackwillbeendingin

    minutes”

    23e. All food is kept in sealed containers and stored in closed cabinets or storage closets:• Foodisstoredincloseproximitytosnackarea• Thereareasufficientnumberofcontainersavailableforfoodstorage• Containersareappropriateforfoodstorage(e.g.paperorthinplasticbagsmaynotbesecure

    enough)

    STANDARD 24: The process of administering medication to children/youth is clearly outlined and rigorously followed

    24a. Medication is secured in locked cabinets out of the reach of children/youth:• Awrittenmedicationpolicyandprocedureshavebeenreviewedwithallstaff• Thepolicyandproceduresareapartoftheprogramhandbookonsite• Forprogramsinpublicschools,theschool’smedicationpolicyandproceduresarefollowed• Staffknowthepolicyandareabletoaccessthelockedcabinetinanefficientmanner• Allmedicationiskeptinalockedcabinet,notaccessiblebychildren/youth

    Rating

    Scale Description

    Program might say:

    4

    Exceeds Standards