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Mails section deals with…

• PIN code and PIN Plus• Due Mail & Sorting list (DM&SL)• Revision of mails arrangements and routing

arrangements• Establishment of RMS Division.• Revenue leakage cases• Matters relating to Festival mails, Sample

survey, liaison with railways and other Department, subsidy bills, license to post under prepaid of postage in cash etc.

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Postal Index Number (PIN)

• Postal Index Number is a 6-digit code introduced on 15.08.1972.

• It is the last piece of information in the address. • Assigned to All Delivery Post offices except BOs• Six digits code number• PIN Code of delivery PO (Ittigegud) to PTC

Mysore is570 010

• What does each digit denote ?

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POSTAL INDEX NUMBER (PIN)

• First digit (5)

• First two digits (57)

• First three digits (570)

• Last three digists(010)

• Region

• Sub-Region (Circle)

• Sorting District

• Delivery PO

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Importance of First Digit

First digit

Region

States Covered

1. Northern Delhi,Haryana,Himachal Pradesh,J&K,Punjab

2. Northern Uttar Pradesh,Uttranchal

3. Western Gujarat, Rajasthan

4. Western Chhatisgarh,M.P,maharastra

5. Southern Andhra Pradesh, Karnataka

6. Southern Kerala,Tamilnadu

7. Eastern Assam, North Eastern,Orrisa,West Bengal

8. Eastern Bihar, Jharkhand

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Importance of First Two digitFirst Two digit

Postal Circle

11 Delhi

12,13 Haryana

14 to 16 Punjab

17 Himachal Pradesh

18,19 Jammu and Kashmir

20 to 28 Uttar Pradesh & Uttaranchal

30 to 34 Rajasthan

36 to 39 Gujarat

40 to 44 Maharashtra

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Importance of First Two digitFirst Two digit

Postal Circle

45 to 49 Madhya Pradesh & Chhatisgarh

50 To 53 Andhra Pradesh

56 to 59 Karnataka

60 to 64 Tamilnadu

67 to 69 Kerala

70 to 74 West Bengal

75 to 77 Orrisa

78 Assam

79 Northern Eastern

80 to 85 Bihar & Jharkhand7

Advantages of PIN:

• Simplifies sorting

• Distinguishes places with identical name

• Eliminates the need for transcription

• Helps mechanized sorting

• Increases service efficiency  8

POSTAL INDEX NUMBER (PIN)

• Project Locality Based Pin-code Search Directory (PLBPSD)

-Data entry is to be made by Postal Divisions by logging on to India Post web site – quick links – location.

• Villages served by all BOs in account with each Delivery POs• Villages served by the Delivery POs directly

• In CO/RO you have to monitor the progress of this work done by the Divisions.

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PINPlus

• Advanced concept of six digits PIN• This would incorporate numeric/digital

information for the following.-Geographical Region

-Postal Circle

-MBC/Sorting Office

-Delivery PO/Bulk/Free Post

-Postman beat/Delivery Point/PB/Post bag

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PINPlus

• 6 digit PIN code with an additional 5 digit code• Digit 7 and 8 denote Postman beat• Digit 9,10,11 denote – Delivery Point Identity (DPID) – When digit 7 & 8 are 00 these 3 digits denote

PB/Post bag

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PINPlus

• For example, if PTC Mysore is under postman beat 3 and address to be written like

• Director, Postal Training Centre Mysore 570010-03-002

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570010

Denotes PINCODE

03

002

Postman Beat

Delivery Point Identity.

Due Mail & Sorting list

• Issued by Divisional Head for each post office under his jurisdiction.

• It shows the following information– Shows receipt and dispatch schedules– Mode of conveyance – Time of receipt and dispatch – Type of bags to be received and closed – Routing of articles

A sample of DM & SL is shown in the next slide.13

SL.NO

Receipt side Bag Sl. NO

Despatch side Bag

01 At 0800 through DMMSMysore sorting to Ramapura

M 01 At 1030 Through Maruthi Motor serviceRamapura to laxmipuraRamapura to SeethapuraRamapura to krishnapura

BBB

02 At 0920 through Maruthi Motor service-CMMSKrishnapura to RamapuraSeethapura to RamapuraLaxmipura to Ramapura

BBB

02 At 1130 through EDMC HanurTB containingRamapura to hanurRamapura to Mullur

TBBB

03 At 1100 hours through Ravindra Motor serviceKollegal HO to Ramapura(a)ContainingKollegal to Ramapura

D(a)

A

03 At 1630 hours through Ravindra Motor serviceRamapura to Kollegal HO(a)ContainingRamapura to Kollegal HO

D(a)

A

04 At 1115 through EDMC Hanur BOHanur BO to Ramapura SOTB containingHanur to RamapuraMullur to Ramapura

TB

BB

04 At 1630 hours through DMMSRamapura to mysore sorting S

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Revision of Mail arrangement

• Though mail arrangements are done at Divisional Superintendents, those cases which involve more than one division and having extra expenditures will be taken up by the Divisional Heads.

• Such cases are to be examined and approved on the basis of merits and demerits of it.

• Mail subsidy bills are scrutinized and sanctioned.

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Revenue leakage in mails

• There is heavy leakage of revenue in in bulk postings, business postings, RNPs, Periodicals etc.

• In post offices, mails are being checked at the time of posting, processing and delivery and cases detected are reported to RO/CO for taking up with other Regions/Circles.

• These cases should be properly dealt and there by RO/CO will contribute to increase our revenue.

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Mail Monitoring.

• Monitoring of Regular Mail Movement.• National Test Letter review.• Submission of MMR• Monitoring of W/S and Submission of Statistics.• Issue of Monthly Sorting Orders.• Certification for payment of Haulage Charges• Payment of Haulage charges are Centralized.

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Centers of Payment of Haulage Charges.Sl No. Name of the Zonal Railway Head Quarters Designated Circle

1 Central Railway Mumbai Maharastra

2 Eastern Railway Kolkatta Bihar

3 East Central Railway Hajipur Bihar

4 East Coast Railway Bhubaneshwar Orissa

5 Northern Railway New Delhi Haryana

6 North Frontier Railway Guwahati Assam

7 North Eastern Railway Gorakhpur UP

8 North Central Railway Allahabad UP

9 North Western Railway Jaipur Gujarat

10 Southern Railway Chennai Tamilnadu

11 South Central Railway Secunderabad Andhra Pradesh

12 South Eastern Railway Kolkatta Orissa

13 South East Central Railway Bilaspur Maharastra

14 South Western Railway Hubli Tamilnadu

15 Western Railway Mumbai Gujarat

16 West Central railway Jabalpur Maharastra18

A Model Bill from Railways.

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Miscellaneous work in Mails section

• Regular analysis of mail routing• License to post under prepaid of postage in cash.• Arrangement for disposal of festival mails every

year.• Ensuring sample survey of mails periodically and

also enumeration of mails twice in a year.• Ensuring good liaison with railways and other

department• Maintaining ruling and dealing files of the

section. 20

Exercise – 5

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Miscellaneous work in Mails section

• Bag Account System Through CBO.• Monitoring of Computerisation in RMS.• Implementation of MNOP Concept for both

First and Second Class Mails.• Monitoring of Mails Silo of Project Arrow.

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