Indian Customs EDI System€¦ · National Informatics Centre Indian Customs EDI System ICES/...

Import Module User Manual (Version 1.5)

(October 2009)

Indian Customs EDI System

ICES/Imports – Version 1.5

Finance Informatics Division

National Informatics Centre Ministry of Communication & Information Technology A-Block, CGO Complex Lodhi Road New Delhi -3

National Informatics Centre Indian Customs EDI System ICES/ Imports – Customs Officers User Manual

NIC-ICES-IMP-PR-UM Version 1.0 Release Date : 19th October, 2009 Page | 2

Document History

Prepared By Name Designation/Project Role Signature Date

Reviewed By Name Designation/Project Role Signature Date

Approved By Name Designation/Project Role Signature Date

Distribution List (Applicable for Hard Copies only) Document Control Number

Version Number

Recipient Name/Designation/Organization Date

Release History Release Number Change Request

Number Date Brief Summary of Changes

Version 0.1 5th Feb, 2009 Original Draft

Version 1.0 19th Oct, 2009 Screens changed as per the latest ICES application. More explanation added to the document. Login process added



Contents

1 INTRODUCTION ........................................................................................................................... 16

1.1 About the Project .................................................................................................................................... 16

1.2 Purpose and Scope of the Document ...................................................................................................... 17

1.3 Brief Description about CBEC .................................................................................................................. 17

1.4 Brief Description about NIC ..................................................................................................................... 18

1.5 References .............................................................................................................................................. 18

1.6 Definitions & Abbreviations .................................................................................................................... 18

2 INDIAN CUSTOMS EDI SYSTEM - OVERVIEW ..................................................................... 19

2.1 An Overview ........................................................................................................................................... 19

2.2 Customs Community System................................................................................................................... 19

2.3 Service Centre System ............................................................................................................................. 22

2.4 ICES/Imports ........................................................................................................................................... 22

2.5 ICES/Exports ........................................................................................................................................... 28

2.6 Centralized Directory Management System ............................................................................................ 31

2.7 General Architecture ............................................................................................................................... 32

2.8 Benefits from the Project ........................................................................................................................ 33

3 REGISTRATION AND LOGIN INTO THE ICES ....................................................................... 35

3.1 How to Register and Login? .................................................................................................................... 35

3.2 Systems Manger at the Customs site ...................................................................................................... 35



3.3 How to Login? ......................................................................................................................................... 36

3.4 Use of Function Keys ............................................................................................................................... 39

3.5 Help Facility ............................................................................................................................................ 39

3.6 Benefits from the Project ........................................................................................................................ 44

4 ICES/IMPORTS – AN INTRODUCTION ................................................................................... 46

4.1 Processing Of BE through ICES/Imports .................................................................................................. 49

4.1.1 BE Submission ............................................................................................................................................ 49

4.1.2 BE Workflow in ICES ................................................................................................................................... 51

5 APPRAISING OFFICER ................................................................................................................ 68

5.1.1 Appraising BE ............................................................................................................................................. 72

5.1.2 FORM MENU – Change .............................................................................................................................. 73

5.1.3 FORM MENU - View ................................................................................................................................... 88

5.1.4 MENU - Comments .................................................................................................................................. 105

5.1.5 FORM MENU - Exam_ ord ........................................................................................................................ 107

5.1.6 FORM MENU - Exam_Instr: ...................................................................................................................... 108

5.1.7 FORM MENU - Quantity: .......................................................................................................................... 109

5.1.8 FORM MENU – Next BE: .......................................................................................................................... 110

5.1.9 FORM MENU - Provisional/Final: ............................................................................................................. 110

5.1.10 FORM MENU - Exit Menu: ................................................................................................................... 112

5.1.11 FORM MENU - Quit:............................................................................................................................. 113

5.2 List of Bills of Entry Allocated ................................................................................................................ 113

5.3 List of BE’s Appraised ............................................................................................................................ 113

5.4 Document status ................................................................................................................................... 114

5.5 License Management ............................................................................................................................ 115

5.5.1 LICENCE REGISTRATION .......................................................................................................................... 116

5.5.2 Outgoing RA ............................................................................................................................................. 122

5.5.3 INCOMING RA .......................................................................................................................................... 127

5.5.4 Unutilized RA ........................................................................................................................................... 129

5.5.5 Ledger ...................................................................................................................................................... 134

5.5.6 MAN BE .................................................................................................................................................... 136

5.6 Bond Management ............................................................................................................................... 143

5.7 Amendments ........................................................................................................................................ 144



5.8 View BE ................................................................................................................................................. 159

5.8.1 Master: ..................................................................................................................................................... 160

5.8.2 Invoice ...................................................................................................................................................... 160

5.8.3 Item .......................................................................................................................................................... 161

5.8.4 Dept comment ......................................................................................................................................... 161

5.8.5 Exam order ............................................................................................................................................... 162

5.8.6 Query ....................................................................................................................................................... 162

5.8.7 IGM .......................................................................................................................................................... 163

5.8.8 Cont .......................................................................................................................................................... 163

5.8.9 Gatt_Decl ................................................................................................................................................. 164

5.8.10 Exam Instruction .................................................................................................................................. 164

5.8.11 Lic ......................................................................................................................................................... 165

5.8.12 Duty ..................................................................................................................................................... 165

5.8.13 GRP7 DUTYFLG .................................................................................................................................... 166

5.8.14 HSS ....................................................................................................................................................... 166

5.8.15 BOND ................................................................................................................................................... 167

5.8.16 REIMPORT ............................................................................................................................................ 167

5.8.17 CERTIFICATE ......................................................................................................................................... 168

5.8.18 WBLEDGER ........................................................................................................................................... 168

5.8.19 DIRETORY ............................................................................................................................................. 168

5.8.20 RMS DETAIL ......................................................................................................................................... 170

5.9 BE Movement ....................................................................................................................................... 170

5.10 DEPB License management ................................................................................................................... 171

5.10.1 DEPB License Entry .............................................................................................................................. 171

5.10.2 View DEPB Ledger ................................................................................................................................ 176

5.10.3 RA Outgoing ......................................................................................................................................... 176

5.10.4 RA Incoming ......................................................................................................................................... 177

5.10.5 Unutilized RA ....................................................................................................................................... 179

5.10.6 Manual BE ............................................................................................................................................ 180

5.11 Activate BE ............................................................................................................................................ 184

5.12 Enquiry by CHA No. - ............................................................................................................................. 185

5.13 BE s submitted by an importer .............................................................................................................. 185

5.14 Enquiry by Airway Bill No / BL No ......................................................................................................... 186

5.15 IGM Enquiry .......................................................................................................................................... 187

5.16 BE s to be activated ............................................................................................................................... 190

5.17 Reports ................................................................................................................................................. 190

5.17.1 TOP REPORTS ....................................................................................................................................... 191



5.17.2 Miscellaneous REPORT ........................................................................................................................ 197

5.17.3 Directory Reports ................................................................................................................................ 204

5.18 Change Site ........................................................................................................................................... 210

5.19 Exit from ICES ........................................................................................................................................ 210

6 INTERNAL AUDIT (AUDIT APPRAISER)............................................................................. 211

6.1 Audit of BE ............................................................................................................................................ 211

6.1.1 View (View Screen) .................................................................................................................................. 213

6.1.2 Comments ................................................................................................................................................ 214

6.1.3 Exam_Instr: .............................................................................................................................................. 214

6.1.4 Next_BE:................................................................................................................................................... 215

6.1.5 Exit Menu: ................................................................................................................................................ 215

6.1.6 Audit Quit: ................................................................................................................................................ 215

6.2 List BE’s allocated ................................................................................................................................. 216

6.3 Document status ................................................................................................................................... 216

6.4 Bond Management ............................................................................................................................... 217

6.5 View BE ................................................................................................................................................. 217

6.6 Enquiry by CHA No ................................................................................................................................ 218

6.7 Audit objection Raised .......................................................................................................................... 219

6.8 Audit objection Raised Summary .......................................................................................................... 220

6.9 No of BE s to be Activated ..................................................................................................................... 220

6.10 BE Processing Group Wise ..................................................................................................................... 221

6.11 Pendency Group Wise ........................................................................................................................... 221

6.12 IGM Enquiry .......................................................................................................................................... 222

6.13 BE s submitted by an Importer .............................................................................................................. 224

6.14 Reports ................................................................................................................................................. 225

6.15 Change Role: ......................................................................................................................................... 226

6.16 Change Site: .......................................................................................................................................... 227



7 ASSISTANT COMMISSIONER (ACL) ...................................................................................... 228

7.1 Appraising of BE .................................................................................................................................... 228

7.1.1 Change ..................................................................................................................................................... 229

7.1.2 View (View Screen) .................................................................................................................................. 230

7.1.3 Comments (Option): ................................................................................................................................ 230

7.1.4 Exam_ ord (Entering Examination Order): ............................................................................................... 230

7.1.5 Exam_Instr: .............................................................................................................................................. 231

7.1.6 Quantity: .................................................................................................................................................. 231

7.1.7 Next_BE:................................................................................................................................................... 231

7.1.8 Provisional/Final: ..................................................................................................................................... 231

7.1.9 Permit Green Channel: ............................................................................................................................ 231

7.1.10 Removal of BE: ..................................................................................................................................... 231

7.1.11 Quit: ..................................................................................................................................................... 231

7.2 BE s Allocated ....................................................................................................................................... 231

7.3 Document Status .................................................................................................................................. 231

7.4 Section 48 Permission ........................................................................................................................... 232


7.6 Bond Management ............................................................................................................................... 232

7.7 BOND Amendments .............................................................................................................................. 232

7.8 Amendments ........................................................................................................................................ 232

7.9 View BE ................................................................................................................................................. 232

7.10 BE Reprint Permission: .......................................................................................................................... 232

7.11 DEPB License management ................................................................................................................... 232

7.12 Reassess BE: .......................................................................................................................................... 233

7.13 BE Movement ....................................................................................................................................... 233

7.14 Activate BE ............................................................................................................................................ 233

7.15 BE s to be activated by Appraiser .......................................................................................................... 234

7.16 Relieve, Reallocate, Priority .................................................................................................................. 234

7.17 Reports ................................................................................................................................................. 234



7.18 Change Site ........................................................................................................................................... 234

7.19 Change Role .......................................................................................................................................... 235

7.20 Exit from ices ........................................................................................................................................ 235

8 EXAMINER/INSPECTOR .......................................................................................................... 236

8.1 EXAMINATION AND ENTRY OF EXAM. REPORT ..................................................................................... 237

8.1.1 Comment ................................................................................................................................................. 238

8.1.2 Exam Report ............................................................................................................................................. 238

8.1.3 View ......................................................................................................................................................... 240

8.1.4 Next BE ..................................................................................................................................................... 245

8.1.5 Exit menu ................................................................................................................................................. 245

8.1.6 Quit .......................................................................................................................................................... 245

8.2 Document status ................................................................................................................................... 245

8.3 View BE ................................................................................................................................................. 245

8.4 BE s allocated ........................................................................................................................................ 245

8.5 Enquiry by CHA No ................................................................................................................................ 246

8.6 Document processed by officer ............................................................................................................. 246

8.7 BE s out of Charged ............................................................................................................................... 247

8.8 Bond Management: .............................................................................................................................. 247

8.9 Enquiry by BL No/HBL No ...................................................................................................................... 247

8.10 BE s Submitted by an Importer ............................................................................................................. 247

8.11 Reports ................................................................................................................................................. 247

8.12 Change Site ........................................................................................................................................... 248

8.13 Change Role .......................................................................................................................................... 249

8.14 Exit from ICES ........................................................................................................................................ 249

9 LIC (LICENSE MANAGEMENT) ............................................................................................... 250


9.1.1 License Registration ................................................................................................................................. 253



9.1.2 OUT Going RA : ........................................................................................................................................ 269

9.1.3 Incoming RA: ............................................................................................................................................ 278

9.1.4 Ledger ...................................................................................................................................................... 283

9.1.5 Exit ........................................................................................................................................................... 285

9.2 DEPB License Management: .................................................................................................................. 286

9.2.1 DEPB License Entry: ................................................................................................................................. 286

9.2.2 View DEPB Ledger .................................................................................................................................... 290

9.2.3 RA Outgoing : ........................................................................................................................................... 292

9.2.4 Incoming RA : ........................................................................................................................................... 295

9.2.5 Exit ........................................................................................................................................................... 299

9.3 Reports ................................................................................................................................................. 299

9.4 Change Site ........................................................................................................................................... 300

9.5 Change Role .......................................................................................................................................... 300

9.6 Exit from ICES ........................................................................................................................................ 300

10 AAI (GOODS REGISTRATION) ............................................................................................ 301

10.1 Goods Registration ............................................................................................................................... 301

10.2 Entry of IGM Detail for Prior BE ............................................................................................................ 303

10.3 Reports ................................................................................................................................................. 303

10.4 Change Role .......................................................................................................................................... 305

10.5 Exit from ICES ........................................................................................................................................ 305

11 ACB (AC/DC – BONDS) ......................................................................................................... 306

11.1 Bond Management ............................................................................................................................... 307

11.1.1 View ..................................................................................................................................................... 308

11.1.2 Accept .................................................................................................................................................. 311

11.1.3 Bond Store ........................................................................................................................................... 313

11.1.4 Challan ................................................................................................................................................. 314

11.1.5 Debit .................................................................................................................................................... 315

11.1.6 Submit.................................................................................................................................................. 316

11.1.7 Credit Bond .......................................................................................................................................... 318

11.1.8 Close .................................................................................................................................................... 318

11.1.9 Quit ...................................................................................................................................................... 319

11.2 Bond Amendment ................................................................................................................................. 320



11.2.1 Add ...................................................................................................................................................... 320

11.2.2 Modify ................................................................................................................................................. 323

11.3 Reports ................................................................................................................................................. 324

11.4 Change Role .......................................................................................................................................... 325

11.5 Exit from ICES ........................................................................................................................................ 325

12 ACS (AC SHED) ........................................................................................................................ 326

12.1 Green channel Permission: ................................................................................................................... 327

12.1.1 View ..................................................................................................................................................... 328

12.1.2 Comments ........................................................................................................................................... 328

12.1.3 Permit Green Channel ......................................................................................................................... 329

12.1.4 Next BE ................................................................................................................................................ 329

12.2 View BE ................................................................................................................................................. 330

12.3 Document status ................................................................................................................................... 331

12.4 BE s allocated ........................................................................................................................................ 331

12.5 Manual GC ............................................................................................................................................ 332

12.6 Reprint Permission for Shed.................................................................................................................. 333

12.7 Enquiry by CHA no ................................................................................................................................ 334

12.8 BE s to be activated by Appraiser .......................................................................................................... 334

12.9 Enquiry by Airway Bill No/BL No ........................................................................................................... 335

12.10 List Manual GC Clearance ................................................................................................................. 336

12.11 Reports ............................................................................................................................................. 337

12.12 Change Role ...................................................................................................................................... 338

12.13 Exit from ICES ................................................................................................................................... 338

13 ACT (AC/DC – TRANSSHIPMENT) .................................................................................... 339

13.1 Bond Management ............................................................................................................................... 339

13.2 Bond Amendment ................................................................................................................................. 339



13.3 Reports ................................................................................................................................................. 339

13.4 Change Site ........................................................................................................................................... 339

13.5 Change Role .......................................................................................................................................... 339

14 REB (BOND OFFICER-REGISTRATION BOND) ............................................................. 340

14.1 Bond Management ............................................................................................................................... 340

14.1.1 View ..................................................................................................................................................... 341

14.1.2 Entry .................................................................................................................................................... 344

14.1.3 Checklist............................................................................................................................................... 350

14.1.4 Modify ................................................................................................................................................. 351

14.1.5 Submit.................................................................................................................................................. 352

14.1.6 Debit .................................................................................................................................................... 353

14.1.7 Manual BE - Debit ................................................................................................................................ 355

14.1.8 Manual BE –Debit Slip Print ................................................................................................................ 356

14.1.9 Bond Store ........................................................................................................................................... 359

14.2 Reports: ................................................................................................................................................ 360

14.3 Exit from ICES ........................................................................................................................................ 360

15 SUP (APPRAISING OFFICER-SHED) ................................................................................. 361

15.1 OOC or Clarification .............................................................................................................................. 362

15.1.1 COMMENTS ......................................................................................................................................... 363

15.1.2 Comment on rep .................................................................................................................................. 364

15.1.3 View ..................................................................................................................................................... 364

15.1.4 O/C ....................................................................................................................................................... 369

15.1.5 Next BE ................................................................................................................................................ 369

15.2 Document Status .................................................................................................................................. 370

15.3 View BE ................................................................................................................................................. 370

15.4 BE s allocated ........................................................................................................................................ 371

15.5 Recall BE From Inspector for Manual .................................................................................................... 372

15.6 IGM Enquiry: ......................................................................................................................................... 373

15.7 Reports: ................................................................................................................................................ 376

15.8 Change Site ........................................................................................................................................... 377



15.9 Exit from ICES ........................................................................................................................................ 378

16 SUK (OFFICER FOR KACHA BE RELEASE) ...................................................................... 379

16.1 OOC or Classification ............................................................................................................................. 379

16.2 Reports ................................................................................................................................................. 379

16.3 Change Site ........................................................................................................................................... 379

16.4 Change Role .......................................................................................................................................... 380

16.5 Exit from ICES ........................................................................................................................................ 380

17 SUX (OFFICER FOR X-BOND BES) ..................................................................................... 381

17.1 Release X – BOND ................................................................................................................................. 381

17.2 Document Status .................................................................................................................................. 381

17.3 Enquiry by CHA No ................................................................................................................................ 381

17.4 Reports ................................................................................................................................................. 382

17.5 Change Role .......................................................................................................................................... 383

17.6 Exit from ICES ........................................................................................................................................ 383

18 ISHD (PRINTING BE IN SHED) ........................................................................................... 384

18.1 Document Status .................................................................................................................................. 384

18.2 Reports ................................................................................................................................................. 385

18.3 Change Site ........................................................................................................................................... 386

18.4 Exit from ICES ........................................................................................................................................ 386

19 PAC (POST AUDIT - AC) ....................................................................................................... 387

19.1 Post Audit of BE .................................................................................................................................... 387

19.2 Document status ................................................................................................................................... 387

19.3 Reports ................................................................................................................................................. 388



19.4 Change Role .......................................................................................................................................... 389

19.5 Exit from ICES ........................................................................................................................................ 389

20 COMMISSIONER ..................................................................................................................... 390

20.1 Document status ................................................................................................................................... 390

20.2 View BE ................................................................................................................................................. 391

20.3 Reports ................................................................................................................................................. 392

20.4 Change Site ........................................................................................................................................... 393

20.5 Change Role .......................................................................................................................................... 393

20.6 Exit from ICES ........................................................................................................................................ 393

21 ADN (ADMINISTRATOR IMPORTS) ................................................................................. 394

21.1 Document Status .................................................................................................................................. 395

21.2 Reallocate Group to Officer .................................................................................................................. 396

21.2.1 AC/DC .................................................................................................................................................. 396

21.2.2 Auditor ................................................................................................................................................. 397

21.2.3 Appraiser ............................................................................................................................................. 398

21.2.4 Quit ...................................................................................................................................................... 398

21.3 View BE ................................................................................................................................................. 399

21.4 CANCEL OOC ......................................................................................................................................... 400

21.5 Delete BE .............................................................................................................................................. 402

21.6 Activate BE ............................................................................................................................................ 404

21.7 Activate All BE s .................................................................................................................................... 405

21.8 Deactivate BE ........................................................................................................................................ 406

21.9 Change Appraising group of BE ............................................................................................................. 406

21.10 Change Priority/Reallocate ............................................................................................................... 408



21.10.1 Reallocate BE s (All) ............................................................................................................................. 409

21.10.2 Reallocate Particular BE ....................................................................................................................... 410

21.10.3 Change Priority- Apr ............................................................................................................................ 411

21.10.4 Change Priority –Audi .......................................................................................................................... 411

21.10.5 Change Priority –Asst Comm. .............................................................................................................. 411

21.10.6 Allocate System App BE to APR ........................................................................................................... 411

21.11 Group Officer Relationship ............................................................................................................... 412

21.12 Reallocate Amendment .................................................................................................................... 414

21.12.1 Reallocate Amendments (All) .............................................................................................................. 415

21.12.2 Reallocate Particular Amendment ....................................................................................................... 416

21.12.3 Quit ...................................................................................................................................................... 416

21.13 BE Queue Status ............................................................................................................................... 417

21.14 Amendment Queue Status................................................................................................................ 418

21.15 Section 48 Queue Status ................................................................................................................... 419

21.16 BE Movement ................................................................................................................................... 419

21.17 View Directories ............................................................................................................................... 420

21.18 Reports ............................................................................................................................................. 429

21.19 Change Role ...................................................................................................................................... 430

21.20 Exit from ICES ................................................................................................................................... 430

22 SYSTEM MANAGER ................................................................................................................ 431

22.1 Role Management ................................................................................................................................ 431

22.2 Active Users - Report ............................................................................................................................ 432

22.3 View Directory ...................................................................................................................................... 434

22.4 Message Management .......................................................................................................................... 434

22.5 Reports ................................................................................................................................................. 437

23 IGM – IMPORT GENERAL MANIFEST ............................................................................... 438

23.1 IGM Amendment Approval ................................................................................................................... 439



23.2 IGM Enquiry .......................................................................................................................................... 442

23.3 Reports ................................................................................................................................................. 442

23.4 Change Site ........................................................................................................................................... 443

23.5 Change Role .......................................................................................................................................... 443

23.6 Exit from ICES ........................................................................................................................................ 443

24 PROBLEM RESOLUTION MECHANISM ............................................................................ 444

24.1 Error Resolution Process ....................................................................................................................... 444



1 Introduction

1.1 About the Project

Over the past decade, the responsibilities of Custom Agencies have been significantly changed and

expanded. The drastic increase in the international trade volumes and focus on security demands

delicate balance between the contradictory functions of control and trade facilitation. To meet these

increasing demands, Indian Customs turned to use of information & communication technologies (ICT)

and focused on automation of its core processes and meet the challenge by eliminating redundant

processes, minimizing reliance on paper documents and speeding up processing times. The initiative

resulted in Indian Customs EDI system (ICES).

Indian Customs EDI System (ICES) initiated a new era in the country - an era of paperless trade. The

project is implemented through the joint efforts of Central Board of Excise and Customs (CBEC),

Department of Revenue, Ministry of Finance and National Informatics Centre (NIC).

ICES is a workflow automation system for processing of documents submitted for clearance of cargo

meant for international trade. The declarations submitted are reviewed by different levels of officers at

various stages of processing. The final clearance is accorded after selective physical examination. ICES

keeps track of the officers who have handled the document at each stage of processing. Document

tracking facility is also provided to the trading community for enquiry about the Status of their

documents. ICES also facilitates integration with other agencies involved in Customs clearance process

through EDI technology over ICEGATE. The agencies integrated are – Directorate General of Foreign

Trade (DGFT), Banks, Shipping Agents, Port Authorities, Airports and custodian of cargo at Inland

Container Depots.

The pilot project was launched in the year 1994-95 at Delhi Customs House which included Electronic

Data Interchange (EDI) as a key element for connecting all the players involved in international trade

with the Customs House electronically. After the successful implementation at Delhi Custom House, the

ICES was extended to other major custom houses. Currently, the system is operational at 35 major

custom locations throughout the country.

CBEC has embarked upon a programme to consolidate its ICT resources in order to extend its electronic

services across the country and take advantage of the latest ICT technological advances. ICES application

is migrated by NIC from current host based architecture to web based 3-tier architecture.



1.2 Purpose and Scope of the Document

The four critical documents required for clearance of consignments by customs in both imports and

exports processes are –

Bill of Entry (BE) - Import declaration

Shipping Bill (SB) - Export declaration

Import General Manifest (IGM) –declaration submitted by transporting agency namely the

Airlines, Shipping lines/Agents, Truck Operators etc for import cargo

Export General Manifest (EGM) - declaration submitted by transporting agency namely the

Airlines, Shipping lines/Agents, Truck Operators etc for export cargo

The declarations can either be submitted through ICES - Service Centre Module or remotely by

submitting EDI messages through ICEGATE. Service Centre facilitates entry of these documents from

declaration form prescribed by Customs. CHA/Importer has to present the declaration form with copy of

associated documents such as invoice, packing list, License details etc. to the Service Centre. Service

Centre operator enters the declaration, generate checklist, and submits the same to Customs for

processing.

After validations, the documents are assigned a unique identification number and are accepted by ICES

for further processing. The documents submitted by the trade, are routed to different level of custom

officers for further processing at different stages. The custom officers are provided role based access in

ICES application for processing of these documents as per the defined procedures and workflow.

The document is intended for use by the custom officers who will process documents by operating

ICES/Imports module. The document provides detailed operational steps for each option available in

ICES/Imports module for all the major roles for custom officers for processing of export declarations.

1.3 Brief Description about CBEC

Central Board of Excise & Customs (CBEC) is part of Department of Revenue under Ministry of Finance,

Government of India. It deals with the tasks of formulation of policy concerning levy and collection of

Customs and Central Excise duties, prevention of smuggling and administration of matters relating to

Customs, Central Excise and Narcotics to the extent under its purview. The Board is the administrative

authority for its subordinate organizations, including Custom Houses, Central Excise Commissionerates

and the Central Revenues Control Laboratory.



1.4 Brief Description about NIC

National Informatics Centre(NIC), Department of Information Technology, Ministry of Communication &

Information Technology, Government of India is providing network backbone and e-Governance support

to Central Government, State Governments, UT Administrations, Districts and other Government

bodies. It offers a wide range of ICT services including Nationwide Communication Network known as

NICNET for decentralized planning, improvement in Government services and wider transparency of

national and local Governments. NIC assists in implementing Information Technology Projects, in close

collaboration with Central and State Governments, in the areas of (a) Centrally sponsored schemes and

Central sector schemes, (b) State sector and State sponsored projects, and (c) District Administration

sponsored projects. NIC endeavors to ensure that the latest technologies in all areas of ICT are available

to its users.

1.5 References

The documents/sites referred during the preparation of this user manual are:

1. ICEGATE web site http://icegate.gov.in/

2. Customs Acts (source http://cbec.gov.in/

1.6 Definitions & Abbreviations

Abbreviation Description

BE Bill of Entry

CBEC Central Board of Excise & Customs

DEO Data Entry Operator

DOS Directorate of Systems

EGM Export General Manifest

ICD Inland container Depot

ICES Indian Customs EDI system

ICES/E Indian customs EDI System / Exports

ICES/I Indian customs EDI System/ Imports

IGM Import General Manifest

NIC National Informatics Centre

RMS Risk Management System

SB Shipping Bill

http://cbec.gov.in/



2 Indian Customs EDI System - Overview

2.1 An Overview

Indian Customs EDI System (ICES) is customs management system which automates the Customs clearance procedures. The system handles manifests and customs declarations, workflow based document clearance, duty calculation, payment and accounting procedures. The main objectives set for ICES are: Respond quickly to the needs of the trade Ensure proper enforcement of Customs laws and regulations and facilitation of Customs

clearance procedures by automating all the customs functionalities Reduce interaction of the trade with Government agencies Provide uniformity in assessment and valuation. Provide management information system for policy making and its effective revenue monitoring Provide quick and correct information on import/export statistics ICES comprises of four main modules namely –

- ICES Service Centre - India Customs EDI system/Imports (ICES/I) - Indian Customs EDI System/Export (ICES/E) and - Centralized Directory Management

ICES/I facilitates processing of import declarations while ICES/E helps in processing of export declarations. The centralized directory management system helps customs to maintain all the standard directories and masters centrally to be used across applications namely – ICES, RMS and ACES. Customs Community System works as hub for electronically exchange information with the stakeholders.

2.2 Customs Community System

ICES integrates customs with its stakeholders using Electronic Data Interchange. The main aim of

introduction of EDI in International trade is to move away from customs controls to trade facilitation. As

mentioned earlier, large number of stakeholders are involved in trade transactions. The main features of

the system are:

Integration of the agencies involved in a trade transaction. All the agencies presenting single face to the customer



Customer interact with only one agency as far as possible Data once captured made available to other agencies.

This has been achieved primarily by re-engineering the processes of these regulatory agencies involved.

The internal functions of these agencies are also automated and are made EDI capable. The inter-agency

data files are automatically transferred and received by the system and act upon the messages received

and the response messages are generated.

The main agencies other than Custom House and CHA/Importer/Exporter integrated into the Customs EDI Community System are – - Directorate General of Foreign Trade (DGFT): Responsible for issue of IE Code, Licenses for

import/export under Export Promotion Schemes and its monitoring

- Custodian of cargo at Airports: Airport Authority of India (AAI), Delhi International Airport

Limited (DIAL), Mumbai International Airport Limited (MIAL) etc

- Ports authorities including Terminal Operators: Custodian of cargo at Sea Customs Houses

- Custodian of cargo at ICDs: CONCOR, CWC and State trading corporations and Private operators

- Airlines: Responsible of filing of Export General Manifest (EGM) and Import General Manifest

(IGM) and other related information to Customs/Custodians at airports

- Shipping Lines and Shipping Agents: Responsible of filing of EGM and IGM and other related

information to Customs/Custodians at Sea ports

- Banks: Responsible for collection of import duty, export cess and disbursement duty drawback

etc



The relationship is depicted in the following figure:

The system is implemented around Indian Customs and Excise Gateway(ICEGATE) as the hub, where the

concerned agencies exchange information in electronic message form. In all around 135 electronic

messages are exchanged among these agencies.

The main documents handled by the Custom Houses in processing import/export transactions are:

Import Export Bill of Entry (BE) Shipping Bill (SB)

License License

Airway Bill/Bill of Lading Airway Bill/Bill of Lading

Packing List Packing List

Import General Manifest (IGM) Export General Manifest (EGM)

The Custom House Agents/Imports/Exporters and CONSOL operators are also provided with a PC based standalone software package called Remote EDI System (RES) which facilitates preparation of BE, SB and other related documents in EDI format for transmitting through ICEGATE. The software is developed by NIC as part of its trade facilitation program and is available free of cost for download from http://ices.nic.in/. The message formats are available for reference at CBEC website – http://icegate.gov.in/

Indian Customs (ICEGATE)

Airlines/ Shipping lines

DGFT Licensing Agency

Importer/ Exporter

Custodians Ports/CONCOR/

AAI

Banks

RBI CHA

Freight Forwarding

Agent

DGCIS



2.3 Service Centre System

The Service Centre provides interface between the Customs Users ie CHA/Import/Exporter/Shipping Agents/Airlines etc and Customs. The users can approach the Service Centre for filing the documents and enquiring aobut the status of the documents. The document (BE/SB/IGM/EGM/Consol) is entered by the operator and a checklist is generated. After the verification by the user, the document is submitted for further processing to ICES. From Service Centre, the document will move electronically to the ICEGATE application. ICEGATE validates the data and provides the same to ICES for further processing. User can also approach Service Centre for filing amendment to already submitted documents. Enquiry on status of document is also provided through the Service Centre.

The Service Centre facilitates -

Imports Process :

Document preparation (BE)/IGM/Consol manifest

Submission

Printing of BE/TR-6 Challan

Enquiry

Entry of amendment requests

Query Reply

The data entered are validated against the master directories like RITC, notifications, duties, port,

country, unit of measurement etc.

Exports Process:

Document Preparation – SB and EGM Submission Printing of SB & TR 6 Challan Enquiry Entry of Amendment request

The data is validated against the online directories like RITC linked with complete Export Policy, Duty Drawback schedule. Export duty. Exchange Rate, Country codes etc.

2.4 ICES/Imports

ICES/Imports consist of the following main modules: Appraising IGM



Cash Audit Assistant Commissioner Bank Examination Bond License Baggage Refund Re-import MIS System Manager Preventive Officer Transshipment DEPB/DEEC/100% EOU Ex-Bond



The Imports cargo clearance process flow in ICES is depicted below:

The imports process flow in ICES is as follows: 1. The CHA/Importer files the import declaration(BE) either through the service center or remotely

over ICEGATE using EDI. The CHA has to submit the signed declaration in a prescribed format along with copy of Invoice, Packing List and other related documents, if the declaration is filed in service centre.

2. After completing the data entry, the Service Center operator generates a Check List, which is to be verified by the Importer/CHA and corrected in case any error is detected. The signed Check List is to be returned back to the Service Center. The CHA/Importer, if satisfied with the data entry and no errors are noticed, shall return the check list and requests for submission of the document to ICES for further processing. In case of remote submission over ICEGATE, the ICES application validates the data and in case of errors, a negative acknowledgment mentioning the error description is sent back to the CHA/Importer by ICEGATE. In case of no error, BE Number is assigned to the document and an acknowledgment is sent to the Importer/CHA.

3. The system automatically marks the BE to the Appraising Group. Any Appraising Officer (AO) of the

Group can assess the BE and marks it to the Audit. After the Audit, the BEs with assessable value of more than Rs. 1.00 Lacs are marked to Group Assistant Commissioner (AC) while others are marked

Arrival of Aircraft

IGM filing

Arrival Notice

Filing of BE

Examination

Customs Processing

Out of charge

Appraising Audit Duty Calculation Licence Bond



directly for payment of duty. In the Customs Stations where RMS is implemented, the Concurrent Audit is not carried out. From AO the BE is marked directly to Group AC. After the assessment is approved by the AC concerned, assessed Copy of the BE with examination instructions and TR-6 challan is printed at the Service Center for payment of duty. AO has the option in ICES to change tariff classification / notification / declared value etc., and raise queries for clarification. The queries raised by AO are marked to Group AC for approval. Processing status of the document can be enquired through Service Centre. In case of query, reply can be given through the Service Center. The duty is to be paid through the designated banks or through e-payment mode.

4. On receipt of duty payment message from bank, the BE is marked to the Appraiser (Docks). The Importer/CHA should present a copy of the BE along with duty paid challan and other documents including invoice, packing list etc. at the time of examination of the goods. Inspector/EO conducts the cargo examination and enter the examination report. From Inspector/EO, the BE is marked to Shed Appraiser (SA) for issue of “out-of-charge”. After out-of-charge, the system generates two copies of B/E (importer copy and the Exchange Control Copy). In case of any discrepancy found in the docks with respect to the goods at examination stage, the same is reported to the respective Appraising Group with the comments of the SA. On the basis of the examination report and the comments of the SA, the Group may revise the assessment.

The system keeps track of Officers, who have accessed and the system also records the movement of the document from one officer to other with date and time stamp.

Brief features of different modules is described below:

Appraising

Automatic allocation of BEs to Appraising Group Automatic allocation of BEs to AO within a Group. Alert Messages flashed to the AO. Online directories to facilitate assessment by AO: Customs Tariff Head, Central Excise Tariff

Head, Notifications, Exchange rate etc. Online assessment. The AO can change Classification, notification benefits claimed,

valuation; issue examination instructions, examination order Automatic calculation of duty and duty foregone. Generation of demands, Execution of Bonds and Bank Guarantees. Debiting of Licenses. Appraising Group specifies the type of bond and value. Automatic generation of package numbers to be examined, and communication of the same

to the Examination Section.



Audit: Module relevant for the stations where Risk Management System (RMS) not introduced

Auditor can specify change in classification overriding the AO. Such information is stored separately.

BE marked back to AO in case of objections. Deputy Collector (Audit) has assess to BE for looking into Audit objections.

Bonds

Bonds are managed centrally with the Bond Section of a Customs House. Bond Documents submitted by Importer before Examination as specified by Appraising

Group. Bond module facilities: Registration of specific/continuity Bonds, generation of notices to

importer/Bank, reminders to importer/Bank, Enhancement of Bond value, closure of Bonds, Recovery.

Appraising Group can access Bond database. System generates alert messages to Appraising Group regarding non-compliance of bond

requirement. License

License information is common to both import and export applications. License messages received from DGFT are processed and error free licenses get registered. NO Release Advice (RA) are required in ICES 1.5. The importer can use the license across the

ports. The importer will present the physical license copy, wherever desired by the Customs Officer. However, the bond, if any associated with the license has to be executed at individual ports. Similarly, for export against the license, can be made from any port.

The RA issued from non-automated Customs locations will have to be registered manually. Amendment to the license such enhancing/reducing the value limits, extension of period,

cancellation etc ; are is also received from DGFT in the form of electronic message. SB and BE messages are generated by the system and forwarded to DGFT

Duty payment

On completion of assessment, system generated TR-6 Challan with assesses copy of the BE is transmitted to the Importer/CHA.

Printed copy of the documents can also be taken from Service Centre. System would generate challan message to bank and is transmitted to the designated banks

through ICEGATE. After payment of duty by the importer in the form of draft/cash Or e-payment, the

electronic message is received through ICEGATE. In the end-of-day process the daily scroll is reconciled.



Examination

BE automatically allotted to the Inspector for examination. Messages generated to the custodian for presenting the goods for examination and out-of-

charge message for issue of Gate pass. Facility to view the examination instructions given by Appraising Group. Entry of Examination report by Inspector. Issue of out of charge by Shed Superintendent.

System Manager

Role Management: Assigning/revoking role to the Officers.

ICES defined roles and activities are:

Appraiser Appraisal

Demand Notice Generation

Bonds Officer Registration and Maintenance of bonds

Generation of reminder/Notice

Closure

Recovery

License Officer Registration of License

Physical debiting

Inspector/EO Examination of cargo and entry of report

Sample selection and management

Superintendent Approval of Examination report

Issue of out of charge

(Re) allocation of work

Gate Officer Verification and release of goods

Entry of packages released

Import Freight Officer Entry of entry in-wards

IGM verification

MIS Reports

Group AC Appraisal

Section 48 Permission



Demand Notice Generation

Management of personnel under his control

Shed AC Management of Superintendents

Clarifications on Examination

Sample Management

2.5 ICES/Exports

ICES/E consist the following modules: Assistant Commissioner Examination Duty Drawback Preventive Officer Additional Commissioner Export General Manifest License MIS Systems Manager



The exports clearance process flow is depicted below:

Before filing export declaration - Shipping Bill (SB), the exporter/CHA is required to register their

authorized Foreign Exchange Dealer Bank Account Number through which export proceeds are to be

realized and Account Number in the Bank for drawback remittance.

The export cargo clearance process is as follows:

1. As explained earlier, the CHA/Exporter can file the SB through the Service Center. The CHA has to submit the signed declaration in a prescribed format along with copy of Invoice, Packing List and other related documents, if any. The document can also be filed over ICEGATE.

2. After the data entry by the Service Center Operator, a "Check List" will be generated and handed

over to the CHA/Exporter, who should verify the correctness of the data entered. If any error/mistake is detected, they shall be marked and the Check list is returned back to the operator for correction. The CHA/Exporter, if satisfied with the data entry and no errors are noticed, shall return the check list with the direction to submit to Customs. In case of remote submission over ICEGATE, the ICES application validates the data and in case of errors, a negative acknowledgment mentioning the error description is sent back to the CHA/Importer. In case of no error, SB Number is assigned to the document and an acknowledgment is sent to the Exporter/CHA.

3. High value shipments go through the appraising by Assistant Commissioner (Export AC). System

automatically marks the following category SBs to Export AC for assessment, other-wise the SB is

marked for goods registration–

SB Filing

Goods Registration

Examination

Let Export

EGM Filing

Drawback Release



(a) SBs where the FOB value is more than Rs. 10 Lakhs.

(b) SBs relating to free trade samples whose value is more than Rs.20,000/-

(c) Drawback SBs where drawback amount is more than Rs. 1 Lakh.

Export AC has the option to raise queries to the exporter, give examination instruction etc. The

Exporter/CHA can enquire the status of the SB at the Service Center. Print-out of the query raised by

Customs Officer can be taken from Service Centre.

4. After assessment, the CHA/Exporter has to present the consignment for examination at the shed.

The CHA/Exporter has to get the goods registered with customs after getting the carting order from

the custodian. At goods registration stage, the CHA has to provide information such as net weight,

gross weight, number of packages, list of containers, AWB/HAWB No etc. For providing this

information, the Customs has prescribed a standard form named as – “Annexure C”. The

CHA/Exporter has to approach the Inspector/EO at the shed with Annexure C. The system, on entry

of the information automatically allot Inspector/EO for examination.

5. For examination of the goods at the shed, the CHA/Exporter has to present the Check List along with

all original documents such as Invoice, Packing List etc. to the Inspector/EO. The Inspector/EO will

feed the examination report and forward the document to Superintendent for issue of "Let Export

Order’ (LEO). The Inspector/EO has the option to raise query, seek guidance on examination, verify

the documents attached etc.

The Superintendent, on issue of LEO, system generates assessed copies of SB with examination report.

Following is the brief description of the exports modules:

Appraising

Automatic allocation of SBs Assessing Officer Online directories to facilitate assessment - Duty drawback Schedule, Cess schedule, Export

duty Exchange rate. Automatic calculation of duty drawback, export duty and cess. Issue examination instructions.

Export Duty/Cess Payment



On submission of the SB, system calculates the Cess payable and generates TR-6 Challan. The challan is transmitted to the exporter/CHA.

Printed copy of the document can be taken from Service Centre. Challan message is transmitted to designated bank through ICEGATE. After payment of Cess by the exporter in the form of draft/cash Or e-payment, the

electronic message is received through ICEGATE. In the end-of-day process the daily scroll is reconciled.

Examination

Allotment of SB to the warehouse concerned. Automatic allocation of Inspector for Examination. Random selection of package numbers to be examined, with facility to change. Facility to view Appraiser report and examination instructions. Issue of ‘let export order’ by Superintendent. Transfer of SBs among Inspectors by Superintendent

Drawback

Automatic drawback remittance to exporter’s bank account No need for submission of separate drawback application. Automatic calculation of drawback amount. The Officer can make change the drawback classification, raise query etc Generation of temporary scroll before transmission of message to bank Transmission of scroll to bank over ICEGATE Processing of supplementary claim of drawback

2.6 Centralized Directory Management System

The ICES Centralized Directory Management System facilitates management of all the directories related to both import and export centrally. The main directories are: Customs Tariff Head Central Excise Tariff Head

Notifications Preferential Tariff

Cess Schedule Exchange Rate

Country Code Currency Code

Unit Quantity Code Warehouse

Drawback Schedule Customs House Agents

CHA Authorized Persons Airports

Airlines IEC Code



All applications implemented on centralized system of CBEC, namely – ICES, ACES and Risk Management System (RMS), access these directories for its processing. A designated central team maintain these directories. . The Customs Officers at the site has no role in maintenance of the same. The discrepancies, if any noticed in the directory have to be brought to the notice of the central team for its updation.

2.7 General Architecture

Once the documents are entered and submitted at service centre, the same are moved to the ICEGATE.

ICEGATE also receives documents directly from CHA/Importer/Exporter. ICEGATE moves the documents

to the ICES primary for further processing. ICES Primary is the core Customs application which facilitates

processing of the documents by the custom officers. The directories are centralized and is accessed by

all the modules and applications namely Service Centre, ICES and Risk Management System(RMS). RMS

also directly shares information with the ICES primary for accessing the documents submitted and

providing the risk assessment and instruction for processing. The architecture is depicted in the

following diagram:

Main features of the system are: Security: ICES provides for security at all levels of access to the system. The users have limited role based access to the information on the system. Please refer to Chapter 3 on further information on role based access.



Help: System includes powerful help features, which can be invoked by the Officers to facilitate assessment work. Management and Control: ICES provides options for different level of Officers for control and management. Controlling Officers can monitor the progress of the Customs Officers in processing the documents and provide help in expediting the process. Number of documents cleared at each stage can also be monitored. Some of the reports available to different level of officers are -

2.8 Benefits from the Project

The customs expected to draw the following benefits from the project:

Improved customs clearance and inspection procedures are generating faster, more certain and, ultimately, less costly trade transactions.

Computerization of customs procedures resulted in time and cost savings due to the reduced need to prepare, handle, store and deliver customs documentation.

Improvements in communications, access to information and the transparency of customs processes and appeals increased the level of certainty and fairness.

A good compliance track record resulted in faster clearance and less intrusive verification techniques.

Importers know the amount of duties and taxes owing as a result of the clear and consistent rules. More efficient clearance will produce time and cost savings and provide the certainty required to exploit modern business practices such as “just-in-time” inventory.

Exporters benefited from having similar customs rules and procedures apply across the international market, thus increasing market access opportunities, while reducing costs and complexity.

Customs Brokers have the opportunity to refocus their services from dealing with forms and complexity to using their expertise and knowledge to bring a new range of professional services to clients operating in an expanding and evolving trade market.

Carriers benefit from faster service, lower costs and the ability to use their equipment to its utmost capacity rather than having it delayed at Customs.

Fully automated process with little or no intervention by either party providing a virtual on-line scenario

Declarations are accepted round the clock automatically, resulting in maximum productivity Quicker retrieval of cargo through reduction of clearance times Reduction in manual administrative processes resulting in fewer errors and no duplication



Harmonized business relationships with other bodies such as Ports, DGFT, Airlines, Container Depots etc.

Time Saving: Notification of releases are speeded up as a result of the electronic releases being generated automatically

Communication errors reported and communicated electronically to client Data Accuracy: Electronic messaging has the proven advantage of minimizing data capture

which in turn ensures less errors and quicker releases Cost Effectiveness: Cost on processing the documents has come down drastically. Cargo Handling: Electronic clearances provide quicker cargo releases, resulting in more

efficient deliveries



3 Registration and Login into the ICES

3.1 How to Register and Login?

To work with the applications deployed at data centre, the users are required to register their

credentials with the centralized user management system. The customs/excise officer will be required to

fill a form with relevant details, get it approved from officer-in-charge and forward to the Directorate of

Systems (DOS). The DOS will verify the content and forward the same to the System Integrator (SI) for

registering the user to the user management system and provide a unique User ID to login to the portal.

The document can then be viewed by the DOS officer for verification and forwarding to the SI for

creation of unique ID. The printout of the form can be kept for record purposes.

After the unique ID is created, the same will be intimated to the user by the S.I. With single User ID, the

officer will have access to all the applications namely – ICES, ACES etc. The Systems Manager of the

respective applications at the site is responsible for assigning a role to the user in ICES application.

3.2 Systems Manger at the Customs site

To work with ICES application, the user shall approach System Manager of the site for authorization and

allocation of role. The System Manager will be able to assign multiple roles to the user. The user will

login to the application with the primary role assigned and can change the role from within ICES from

his/her authorized roles.



The screen for role assignment & modification is shown below:

Figure 3-1

Modify already assigned roles or add new roles:

The System Manager is also authorized to modify already assigned roles or add new roles.

As displayed above, the System Manager can assign a role to the Officer upto a given date. The grants

for use of the specified role automatically revoked after the mentioned date. If, no ‘Valid upto’ date is

given the users can continue to operate.

Revoke role on transfer

The Officer, if transferred from the location, the Systems Manager shall ensure that the role

assigned to the Officer is revoked.

3.3 How to Login?

To login to the application, type the URL http://apps.cbec.gov.in/ in the location bar of your browser.

The following screen is displayed :

http://apps.cbec.gov.in/



Figure 3-2

Type User ID and Password. On submission, system authenticates the credentials and display the

following screen:

Figure 3-3

The applications for which the user has authorization are displayed in the left side of the window.



To launch application, double click on the ICON for the application. Depending on the role, appropriate

menu is displayed. For example, the user with APR will view the following screen:

Figure 3-4

To change the role, the user can click on the option “Change Role”. The system will ask to select new

role from the list of authorized roles as below:

Figure 3-5

The user can selected the desired role from the list and system will switch to the assigned menu as per

the selected role.



3.4 Use of Function Keys

Function Keys F1 to F12 is available on the top row of the standard Key Board. These are single touch

screens that enable pre-defined functions. Some of the Keys have been enabled in the applications in

the ICES, which are shown in the Message Box/Bar. The keys may not enabled in all menu’s. Some of the

options are mouse enabled.

Function key Purpose

Tab Next Field

Shift+Tab Previous Field

F5(Appraising Menu) Clear Field

Ctrl+F1(Appraising) Clear Field

Ctrl+D(Appraising) Delete Record

Ctrl+Up Delete Record

F5 (Licence) Delete Record

Down Next Record

Up Previous Record

F8 Clear Form

F7 List of Values

F3 Exit

Ctrl+K Show Keys

F4 (Others) Commit

F4 (IGM Approval) To Approval

F4 (Licence) Next Screen

Shift+Ctrl+E Display Error

3.5 Help Facility

Help (list) facility has been provided for all directories maintained by the system and on functional

parameters, namely BE No, SB No, Standard Examination orders, Bond Registration No, and License

Registration number etc.. System at the bottom of the screen displays a following message wherever

help facility has been provided.

Press < F7> for help.

On pressing the key, the system displays the directory information in alphabetic order and BE No., Bond

& License Registration number in ascending order.

In order to find a particular code or information, the user has to scroll through the window by pressing

<UP> or <DOWN> arrow key.

Locate a particular code/information:



Press the <TAB> KEY.

On pressing the <TAB> key, curser moves to ‘FIND’ block.

Here, enter the first few character of the string to be located and press <RETURN> key.

On pressing the key, the curser moves to be first located record, which matches with the given string. If

there is no data related to the string, a blank window appears .



The ICES/Imports & ICES/Exports share the common directories, role management and Licence

modules. The directories are shared with other applications like Service Centre, RMS, ICEGATE etc.



The above diagram depicts the information exchange mechanism between ICES and Banks through

ICEGATE.



The above diagram depicts the information exchange mechanism between ICES and other trading

partners with centralized infrastructure.



Main features of the system are: Security: ICES provides for security at all levels of access to the system. Access to the system is controlled by the role assigned. Thus an user has limited access to the information on the system. Please refer to Chapter 3 on further information on role based access. Help: System includes powerful help features, which can be invoked by the Officers to facilitate assessment work. Management and Control: ICES allows the Collector to find out the status of any document in the system. Controlling Officers can monitor the progress of the Customs Officers in processing the documents and provide help in expedite the process. Number of documents cleared at each stage can also be monitored.

3.6 Benefits from the Project

Improved customs clearance and inspection procedures are generating faster, more certain and, ultimately, less costly trade transactions.

Computerization of customs procedures resulted in time and cost savings due to the reduced need to prepare, handle, store and deliver customs documentation.

Improvements in communications, access to information and the transparency of customs processes and appeals increased the level of certainty and fairness.

A good compliance track record resulted in faster clearance and less intrusive verification techniques.

Importers know the amount of duties and taxes owing as a result of the clear and consistent rules. More efficient clearance will produce time and cost savings and provide the certainty required to exploit modern business practices such as “just-in-time” inventory.

Exporters benefited from having similar customs rules and procedures apply across the international market, thus increasing market access opportunities, while reducing costs and complexity.

Customs Brokers have the opportunity to refocus their services from dealing with forms and complexity to using their expertise and knowledge to bring a new range of professional services to clients operating in an expanding and evolving trade market.

Carriers benefit from faster service, lower costs and the ability to use their equipment to its utmost capacity rather than having it delayed at Customs.

Fully automated process with little or no intervention by either party providing a virtual on-line scenario

Declarations are accepted round the clock automatically, resulting in maximum productivity Quicker retrieval of cargo through reduction of clearance times Reduction in manual administrative processes resulting in fewer errors and no duplication Harmonized business relationships with other bodies such as Ports, DGFT, Airlines,

Container Depots etc. Time Saving: Notification of releases are speeded up as a result of the electronic releases

being generated automatically Communication errors reported and communicated electronically to client



Data Accuracy: Electronic messaging has the proven advantage of minimizing data capture which in turn ensures less errors and quicker releases

Cost Effectiveness: Cost on processing the documents has come down drastically. Cargo Handling: Electronic clearances provide quicker cargo releases, resulting in more

efficient deliveries



4 ICES/Imports – An Introduction

ICES/I has defined number of roles for Customs officers to process the import declarations. Each Officer

has an assigned role in processing the documents. ICES restrict the access to the documents specific to

that role. Thus, once the role is assigned, system access is confined to the activities specified for the

role.

Following are the roles defined in ICES/I:

Sr. No.

Role Name Role Description

1. AAI Goods Registration Shed: The importer after payment of duty (in case of second check

examination) and for First Check examination has to approach Inspector/EO at the

examination shed with the goods for examination.

The application is for confirming that the goods are presented for examination. The

CHA/Importer would approach the custodian and present the consignment for

examination; and approach the Inspector/EO/designated officer. He/She will confirm

the availability of goods for examination on system. Then the examination will be

conducted.

Refer to chapter - 10 for details.

2. ACB Assistant /Deputy Commissioner (AC/DC) Bonds: The role is responsible for accepting the bonds in ICES after its entry by Bond officers. The debit and credit of the bond is also carried out by the officer. The amendment approval of the bond is also responsibility of the officer. ICES assume that the bonds are maintained centrally in one Section of a Customs

House. The importer will approach the Section with bond and bank guarantee

documents. A designated Officer of the Section will enter the particulars in the system

and generate check list. On approval by the Importer/CHA of the entries, the

documents are submitted to AC for acceptance.

The CHA/Importer has to approach AC/DC for acceptance of the bond and bank

guarantee. After acceptance, the importer/CHA has to submit the documents physically

to the designated officer. On receipt of the documents and its conformation on system,

the BOND REGISTRATION NUMBER is generated and the same is communicated for use

to the CHA/importer.

Please refer to the operations in Chapter 11.

3. ACL AC/DC - AC is Appraising Group head. BEs over assessable value Rs 1.00 Lakh are



marked to AC for assessment from Auditor. The documents can be assesses on first-

cum-first-serve basis and officer cannot pick-and-choose the document. Other

functionalities are –

- Approval of query raised by AO

- Approve amendments

- Green channel permission

- Issue first check etc…

Refer for the detailed functionalities in Chapter 7

4. ACS DC/AC Shed – The AC/DC shed is responsible for granting green channel permission to the CHA/Importer. The manual green channel permission is also accorded by the officer. Refer to chapter 12 fro details.

5. ACT AC/DC – Transshipment- The role is responsible for managing the transshipment related activities l The bond amendment approvals are also handled by the officer assigned with the role. Refer to the chapter 13 for details.

6. ADN Systems Manager – The AND role is assigned for administration of ICES/Imports. Module. The officer is responsible for allocating appraising groups to officers, cancel out of charge, change appraising group of a BE, maintain relationship of a group and officers, along with activating and de-activating BEs. For details refer to chapter 21

7. APR Appraising Officer (AO) - The Appraising Officer (AO) in the GROUP uses the ICES for

ASSESSMENTS of the document. The concept of assessment remains more or less the

same with special emphasis being laid on the classification, applicability of Notification

benefits and valuation angle in the BILL of ENTRY (BE). The ICES facilitates the search of

up-to date tariff head, Notifications etc.. The A.O would continue to perform his normal

assessment related functions under the ICES. The A.C/D.C group would also be capable

to execute most of the options executed by the AO. Certain important options are of-

course the sole prerogative of the A.C/D.C. and such options are available in the A.O’s

MENU.

On log-in by the Appraising Officer (AO) system displays the Main Menu

options.

Automatic Allocation of BE’s to Appraising Groups based on highest value of

goods covered by CTH

Automatic allocation of BE to AO within the AG on first-come- first-serve basis.

The Officer has no choice in selection of BE. Only the AOs in Group 7, who

assess the documents filed under Export Promotion Schemes has the choice of

selecting the BE for assessment.

Refer for the details in Chapter 5.

8. COM Commissioner/Joint Commissioner- The commissioner is provided with options to have bird’s eye view of ICES/Imports. The officer can view the status of different processing queues along with number of statistical reports. Refer to chapter 20 for details.

9. IAD Auditing Officer – Imp - Auditor can assess the documents of more than one Appraising

Group. System provides for –



Automatic allocation of BE to Auditor on first-come- first-serve basis

Cursor will on 1st item of BE. To go to next item of BE by use UP/DOWN Arrow

keys.

After Audit of all the items in the BE, the same shall be passed and forwarded to AC

for release to Examination Que.

Otherwise, the BE shall be returned to the Appraising Officer with comments.

As regard to System Appraised documents, after Audit, the BE shall be

forwarded to Shed Appraiser for Out-of-Charge.

Audit observations are recorded separately.

Refer for the detailed functionalities in Chapter 6

10. IGM DC/AC - IGM - The officer is responsible for IGM Amendment approvals. Refer to chapter 23 for details.

11. INS EO- Shed - -The role is assigned to examination officers who are responsible for conducting the physical examination of the cargo. The officers are provided with option enter the examination reports and their comments on examination. Refer to Chapter 8 for details.

12. ISHD Shed printing – the officer is responsible for printing of BEs in Shed. Refer to chapter 18 for detaisl

13. LIC License Officer – The officer is responsible for maintenance of all kind of licenses in ICES. The licenses are entered modified by the officer. The incoming and outgoing Ras are also handled by the officer. Refer to chapter 9 for details

14. REB Bond Officer – The officer is responsible for entry and modification of Bond details for its registration in ICES. The release advice are also entered by the officer. Refer to chapter 14 for details.

15. SAA Superintendent – Shed

16. SUP Appraising Officer - Shed –The appraising officer shed is responsible for giving the Out of charge to the consignment after verifying the documents. Refer to chapter 15 for details .

17. SUK The officer is responsible for giving out of charge for kacha BEs. Refer to chapter 16 for details

18. SUX Superintendent – Ex-bond – The officer with the role is responsible for release of X-Bond BEs. For details refer to chapter 17.

19 PAC Post Audit – AC - With introduction of Risk Management System (RMS), the role of

concurrent Auditor is done away with. Thus there is change in system flow. The

documents after out-of-charge will move post audit queue. RMS application will

determine the documents for post audit. Rest of the documents (not selected for post

audit_ will move to archival database. Three levels of Officers would audit the

documents. There are Three roles IN PCA.PAC – AC/DC, PAO - AO-PCA and PJC-JO PCA

Refer to chapter 19 fro details

On login to the ICES, the user is provided with an menu options to perform functions as per the

authorization for the role.

When the custom house is operationalised for ICES, a designated officer from the custom house is

assigned a role of system manager by the ICES Administrator. This is the responsibility of the System



manager to assign roles to individual officers for processing of the document. It is possible to assign

multiple roles to an officer in ICES. The system manger can also revoke the roles from an officer, if

required.

4.1 Processing Of BE through ICES/Imports

The following is detailed process of processing of shipping bill document through ICES/Exports

application.

4.1.1 BE Submission

A BE can be submitted to the Customs for processing, either through the Service Centre or through EDI

over ICEGATE using remote filing. The document submitted through Service Cenrtre will also pass

through ICEGATE.

CHA/Importer has to submit the Import declaration in the prescribed form . Refer to Service Centre

document for details.

The operator at service centre enters the declaration. Each declaration is assigned a unique a Job

No. by the service centre application.

Checklist is generated for verification by the Importer/CHA.

The checklist has to be thoroughly verified by the Importer/ CHA and corrections, if any have to be

marked.

The Service Centre operator makes the corrections and the Job is submitted to Customs. One

receipt of the document from Service Centre, the ICES application process the same and BE

Number is assigned Or error report is generated.

The acknowledgement – positive /negative, generated by ICES is passed on to Service Centre

through ICEGATE. The CHA/Importer can get the print-out of the same from the Service Centre.

The BE No. is recorded on the declaration form and is returned to the CHA.

The queries raised by Customs Officer are printed in Service Centre and replies to queries are

entered through Service Centre..

Request for amendment of BE are also filed through Service Centre.

Processing status of the document can be enquired through Enquiry counter.

System flow diagram of document submission through Service Centre and ICEGATE is given below for

reference.

Enter Bill of Entry Details

Print Checklist Modify Job

Service Centre Module



Checklist

Correct?

Submit

No

Yes

Processing at ICEGATE for

forwarding to ICES

ICEGATE

SB No./ -Ve acknowledgement

to Service Centre

Validation and Processing at

ICES Primary

Generation of BE No./ -Ve

acknowledgement

Document Status for User

ICEGATE

BE No./ -Ve acknowledgement

to Service Centre

ICES Primary



Remote EDI System (RES) through ICEGATE

To file the declarations over ICEGATE, the users have to get registered. The procedure of

registration is given at http://icegate.gov.in/

RES software package developed and maintained by NIC, enables the exporter/importer/CHA to

prepare the SB and BE declarations in the format acceptable to ICES. The package is available for

download from http://ices.nic.in/ free of cost.

Alternately, the trade can use any software package for preparation of the document.

On receipt of the electronic message of the document, the ICEGATE performs basic validations

such as – header/footer tags as required by ICEGATE; mandatory/non-mandatory; null/not null;

numeric/alpha-numeric etc. the message, if error free, is given to ICES for further processing. On

completion of the preliminary validations, the ICEGATE will forward the message to the sender.

Negative acknowledgment, in case of error OR message informing the forwarding the message

to ICES for further processing.

The ICES will perform the validations and if error free, BE Number is generated, otherwise error

report is forwarded to the user.

4.1.2 BE Workflow in ICES

The Bill of Entry filed is matched against the Import General Manifest filed by the Airline/Steamer Agent.

The bill of entry is then forwarded to the concerned Appraising Group associated with the commodity

electronically for further processing. Appraising Wing of the Custom House has a number of Groups

dealing with earmarked commodities falling under different Chapter Headings of the Customs Tariff and

they take up further scrutiny for assessment, import permissibility etc. angle.

The workflow of Bill of Entry through ICES is depicted in the following diagrams.

The general flow of Bill of Entry in ICES is depicted below:

http://ices.nic.in/



Figure 4-1

The flow of Prior Bill of entry in ICES is as follows:



Figure 4-2

The flow of Bill of Entry with first check is depicted below:



Figure 4-3

The flow of Section 48 BEs is as follows:



Figure 4-4



Figure 4-5

The assessment flow of a BE is as follows:



Figure 4-6



Figure 4-7



Once filed, the BE can only be amended after approval from the competent authority. The flow for

amendment is as follows:

Figure 4-8



The integration with bank and flow of duty payment is depicted below:

Figure 4-9



The work flow for examination process is as follows:

Figure 4-10



The filing and flow of IGM is depicted below:

Figure 4-11



The printing of different documents in ICES/Imports is depicted below:

Figure 4-12



The Query processing and its flow is depicted as follows:

Figure 4-13



Wherever necessary, for availing duty free assessment or concessional assessment under different

schemes and notifications, execution of end use bonds with Bank Guarantee or other surety is required

to be furnished.

Figure 4-14



The flow for baggage declaration is depicted below:

Figure 4-15



The flow of Bill of Entry through different modules of ICES is depicted below:

Figure 4-16



5 Appraising Officer

The Appraising Officer (AO) in the GROUP uses the ICES for ASSESSMENTS of the document. The concept

of assessment remains more or less the same with special emphasis being laid on the classification,

applicability of Notification benefits and valuation angle in the BILL of ENTRY (BE). The ICES facilitates

the search of up-to date tariff head, Notifications etc.. He would continue to perform his normal

assessment related functions under the ICES. The A.C/D.C group would also be capable to execute most

of the options executed by the AO. Certain important options are of-course the sole prerogative of the

A.C/D.C. and such options are NOT available in the AO’s MENU.

Salient features Appraising Module is: -

Automatic Allocation of BE’s to Appraising Groups based on highest value of goods covered by CTH

Automatic allocation of BE to AO within the AG on first-come- first-serve basis.

The Officer has no choice in selection of BE. Only the AOs in Group 7, who assess the documents filed under Export Promotion Schemes has the choice of selecting the BE for assessment.

Alert messages with regard to BE will be flashed on screen

Raising query to importer online

Changing the classification

Allowing or denying Exemption Notifications etc.

Value Loading at item / Invoice/ BE level

High Sea Sale entry

Provisional Assessment

The AO can give First Check examination order, BE is marked to Assistant Commissioner’s (AC) queue for approval.

Green Channel Clearance

Automatic Computation of Duty. The system re-computes the duty according to the changes made by the Officer.



Enforces production of License/Bond/BG/other mandatory Certificates required for clearances

Recording Examination Order/Instruction, Departmental Comments

Automatic display of Departmental Comments, Alerts, Query or reply. AO need to act accordingly. Action, if any like adding of further comments, the System would prompt for the same

The option has to be chosen by using the up/down arrow keys and Press <Enter> on selection.

BOND and Bank Guarantee (BG)

Requirement of Bond and BG depend on type of notification benefits claimed against the items of

import. For certain notifications such as EOU, PD, ware-house, notification requirement etc providing

Bond and BG is mandatory.

The importer can execute a Bond and BG for a specific BE OR register a Continuity Bond with BG, which

can be used against any BE as per requirement. For each type, continuity band is to be registered

separately.

Importer has to approach the concerned Customs Officer for registration of Bond and BG with original

documents. The registration process is done at two levels. The Officer will enter the particulars in the

system. These particulars are verified by the AC level Officer. On confirmation of verification, system will

generate ‘Bond Registration Number’ and ‘BG Registration Number’.

Please refer to the detailed procedure of registration of Bonds and BG in a different Chapter.

The AO has the option to demand for Bond at the appraising stage. AO can ask for the Bond Number

from party through query channel and update/enter the same. The party, does not have the registered

continuity bond, can execute a specific bond, register and inform the same to AO.

License

It is mandatory for the importer to get the license registered in ICES before filing the BE. The DEPB and

Advance/EPCG licenses (Scheme Codes: 06, 03, 05, 11 and 12) are received electronically from DGFT

through ICEGATE. For these licenses, to be registered, the importer has to approach the concerned

Customs Officers at the site with the original copy of the license. The Officer, will retrieve the license

information in system by entering the License Number. The Officer has to cross verify, the system



particulars with the physical document presented by the importer/CHA. If satisfied, the officer will

register the license.

Please refer to the detailed procedure of registration of Licenses in different Chapter.

The officer can make necessary changes choosing the relevant option from Form Menu (Appraising of

BE) where further options are available in Drop-down Menus (see Fig).

After appraisal BE shall be marked for concurrent audit (Auditor’s queue).

(NOTE: However, at Sites where Risk Management System (RMS) is introduced, role of Auditor does

not exist)

After Audit, the BE move to AC’S queue for approval, if the Assessable value of goods is more than Rs.1,

00,000/-, otherwise duty Challan is generated and BE is marked for duty payment.

RMS

RMS is introduced at the sites in the phased manner. At the Customs Stations, where RMS is not

implemented, as mentioned above the role of concurrent audit is continued. Process flow on

implementation of RMS is described below:

Submission:

On submission, the document is forwarded by ICEGATE to ICES. The BE Number is generated, if no error

is detected; the BE NO is forwarded to the Importer.

RMS:

The BE is made available to RMS for processing. RMS determines on whether the document shall be

subjected to –

- NO Appraisal and NO examination

- Appraisal and NO Examination

- No appraisal and Examination

Accordingly the instructions are communicated to ICES. Document flow in ICES is dependent on these

instructions.

NO appraisal and NO examination:



System will by itself mark the BE as appraised and calculate the duty. Appraised Copy of the BE with

three copies of duty challan is generated and forwarded to the Importer/CHA. Print-out of the appraised

copy and Challan can be obtained from Service centre. BE is marked to bank for payment of duty. After

payment of duty, The BE is marked for goods registration. After goods registration, system will

automatically issue out-of-change (OOC); OOC slip and Exchange control/Importer Copy of the BE is

generated.

Appraisal and NO examination:

RMS will provide appraising instructions. System will determine the Appraising Group and mark the

mark the BE. On selection of the BE for assessment, system will display the appraising instructions given

by RMS; the AO has to act accordingly. Rest of the process is same as explained above.

NO Appraisal and examination:

In this scenario, the system will by itself mark the BE as appraised and calculate the duty. Appraised

Copy of the BE with three copies of duty challan is generated and forwarded to the Importer/CHA. Print-

out of the appraised copy and Challan can be obtained from Service centre. BE is marked to bank for

payment of duty. After payment of duty, The BE is marked for goods registration. For examining

Officers, RMS generated examination instructions are displayed. The Officers have to act accordingly.



APPRAISING OFFICER MAIN MENU

On login to the application, the following main menu is displayed. Double click on the button to select

desired option.

Figure 5-1

5.1.1 Appraising BE

On selection of this Option from the main menu, the master details of the first BE in the queue is

displayed.

BE master details such as Importer Name, IE Code, Country of Origin, No. of Invoices, No. of items

etc and 1st Item of first Invoice, generic description, quantity, classification details and exemption

claimed etc are displayed.

The system would display invoice-wise items of BE and each item has to be assessed.

Scroll down through list the items by pressing the UP/DOWN ARROW Keys.

System also displays a FORM MENU (Horizontal Menu) on top of the screen, which has number of

options. Each of these options can be used for specific purpose. Functionalities of these options are

described in detail.

The system would display only one item at a time on the screen and Cursor will be placed on the

column “Exam” and by default value ‘A’ is shown indicating appraising done.



Forward BE to next Queue:

On completion of assessment of all items of BE-

Select ‘Next BE’ from FORM MENU or Press ‘N’ for forwarding BE to next queue/Audit.

Once the document is selected for assessment, the AO has to –

- Complete the assessment OR - Raise query to importer OR - Forward the document to AC for clarification by entering in ‘Departmental Comments’ There is no other choice like keep BE pending for processing at a later date/ time.

To abort the processing of the document – Press <F3> key to quit the application.

The AO must diligently view the Classification, item valuation and applicability of the notification

benefit claimed and other desired parameters from the assessment perspective. After deciding the

classification aspects of the items, the AO has to decide on the examination of cargo, special

examination instructions, if any can be given

Move cursor to the desired option and Press <ENTER> key in the FORM MENU. to select option.

The following section explain in detail the Form Menu (Appraising of BE) options.

5.1.2 FORM MENU – Change

The option facilitates the AO to make changes in different parameters related to item classification,

notification exemptions, licensing schemes, load etc.

On selecting the option, pop-up window is displayed showing the list of parameters that can be changed

by the AO



Figure 5-2

CTH & CETH Heads:

This is an option to change the classification of an item.

On selecting the option, the following pop-up window is displayed and cursor will be placed on column

‘RITC Code’ (ITC-HS Code).

RITC Code:

Enter Code OR Press <F7> for Help On entry of RITC Code, the system would populate the same in as ‘Customs Tariff Head (CTH)’ and ‘Central Excise Tariff Head (CETH)’ and cursor will be placed on ‘Customs Tariff Head’ for change. It is not mandatory to change the RITC, skip by Pressing <ENTER> Key.

Change the classification as desired. Press <F7> for Help



Figure 5-3

CTH:

Enter the classification OR Press <F7> for Help OR Press <Enter> to skip

After entry of CTH, the cursor will move to next column - ‘Central Excise Tariff Head’. The

procedure of change is same.

CETH:

Enter the classification OR Press <F7> for Help OR Press <Enter> to skip

Press < F2 > and X (Exit MENU) to return to the original screen.

Notification No:

The AO can change or deny the notification benefit claimed by the importer against an item. AO can also

give notification benefit, even if the party has not claimed.

The AO has to use <F2> menu Option - ‘Notification’

Option to change Notifications related to –

BCD Notn. No. and SR. NO Addl. Custom Duty,

Special Excise Duty, Aggregate Duty,

Health Duty, Surcharge/ SC Duty,

Education Cess Additional Duty (Goods of SIA)

Additional Duty (TTA) NCD

Cess Additional CVD – Imports

Anti-dumping Notn, Safeguard Duty,

Tariff Value Notn SAFTA Notn.



Figure 5-4

System will display the notifications benefits claimed by the importer for the item.

Enter in the appropriate Notification Number and Serial NO applicable for the concerned type of duty.

PRESS < F7> for help for VALID and APPLICABLE NOTIFICATIONS against the Tariff Head.

On entry, the system will display the applicable rates under the Notification.

The system would validate the applicability of the Notification and the Serial Number for the given

classification.


Unit Price:

Option to change unit price of an item

PRESS <F2> menu Option – ‘Change’ and sub-option ‘Unit Price’.

NOTE:

i. Unit Price can only be enhanced. CANNOT BE REDUCED.

ii. Change in Unit Price will result in change in the assessable value and duty.



The system will display the unit price declared by the importer. The screen display is as shown below:

Figure 5-5

Enter the Unit Price and Press <Enter> Key Scheme: AO has the option to change OR remove the Scheme Code of an item.

System will display the declared Scheme Code and the corresponding Notification and Sr No, in a pop-up window

Figure 5-6

To change, AO has to enter the new Scheme Code.

Enter Scheme Code Press <ENTER> Key OR

Press <F7> for help and select the desired Scheme

Code



System will display the Scheme Name.

Notification NO: Enter the Notn. No corresponding to the Scheme OR

Press <F7> for help and select the desired Notn. No



After selecting the Notification and Notification Serial No, the cursor will move to the system prompt –

Is Additional Duty Exemption Required? _

Enter “y”, if required otherwise “N”.

Cursor will then move to –

Is <Scheme Name> Details Correct (Y/N): _

Enter “y”, if satisfied with the entry, otherwise “N”.

On entering “N”, Cursor will move back to “Scheme Code” field for changing.

License: Before submission of the BE under the licensing schemes, the importer has to get the license registered

in the ICES at the Customs House. Procedure of registration is explained in a separate Chapter.

On submission, for BEs having items of import under licensing schemes, system would verify the

availability of the license and debit, provided the necessary quantity and value balances are available,

other-wise a error message is generated; and BE will not get submitted.

As mentioned earlier, the BEs having item(s) under licensing schemes are marked to GROUP VII officers

of respective schemes. In Group VII, assessment is pick-and-choose.

While appraising the BE, system will display the license used for the item. The screen display is as shown below:

Figure 5-7

The AO is allowed to –



Remove license benefit:

AO decides that the import of the item is not permitted under the specified license, so decides to

remove the benefit.

To remove: Place the cursor on the desired ‘Regn. NO’

and Press <CTRL+D> <ENTER>

License particulars are deleted.

Press <Enter> key on blank ‘Regn. No’ field, the window is closed and cursor returns back to the

previous screen.

Change the LICENCE:

Importer at the submission stage declares a specific License and subsequently decides to change the

License.

This can be done by AO in two steps.

STEP 1:

As described above, delete the declared ‘Regn. No (license).

STEP 2:

Enter the new license particulars.

Allow item import under license:

There can be situations, where importer at submission stage does not specify the License Number and

subsequently decides to avail the benefit. In such conditions, the importer would approach the AO,

requests for allow import under the license registered in his name.

This can be done by AO in two steps. In first step AO has to update the Scheme Code of the item using

CHANGE – SCEHE CODE option and in second step choose CHANGE – LICENCE option to enter the

License Number and other particulars.

In case of Advance License the importer would indicate the Serial Number of the item in Part C (items

permitted for of import).



On completion of appraising, the system would automatically debit the CIF value and duty against the

licenses, provided the AO has made any change classification/unit price/loaded the item or invoice etc

which would impact the debit value.

The screen display will be as shown below:


RSP: Option to change RSP of an item

System maintain the RSP Directory, which is CETH based. It is NOT MANDATORY for the Importer/CHA to

declare RSP at the time of BE submission.

The AO has the option to –

- Change the declared RSP Value OR

- Enter RSP, if not declared by the importer.

In both the cases, system will re-calculate the assessable/duty based on changed RSP.

On certain items declaration of RSP Details is mandatory. If not declared by the Importer/ CHA, the

system shall prompt for declaration of the same

RSP details, if declared will be shown on Pop-up screen.

Figure 5-8

Cursor will be on parameter - ‘RSP (Rs./Unit)’

Enter the value and Press <Enter> key

To delete the value declared - Press <CTRL+D> <ENTER>



Cursor will on –

‘Is RSP Details OK (Y/N): _’

Press “Y”, if satisfied with the declaration, other-wise “N”

On pressing “N” -

Cursor will be on field – ‘RSP (RS./Unit)’

Change the Value and - Press <ENTER> Key


Bond/BG:

Depending on the duty forgone calculated, the system will determine the Bond Value and BG. AO can

change the same. The AO should be aware of type of Bond required to be executed for the BE. The

system would prompt for the Bond to be executed. The AO has to enter the type of Bond required for a

given BE. The importer/CHA has to get the required Bond registered through Bond Clark.

Press < F7 > for help on type of Bond.

Unless Bond particulars are entered, system would not move forward. Similarly corresponding Bank

Guarantee (BG) amount and rate is also to be defined.

Press < F2 > and X (Exit MENU) to return to the main screen.

Figure 5-9



Figure 5-10

Load Values:

Loading of Item can be made at BE level, Invoice level as well as item level.

The option is of prime importance from the valuation point. The AO can load on invoice value or duty,

thereby enhancement of the value.

The AO has to use < F2> menu Option – ‘Change’ and sub option. On selecting the option the system will display the following pop-up:

Figure 5-11

Choose appropriate option for loading at – INVOICE or ITEM LEVEL.

The general practice followed is the enhancement or reduction in the individual item value. This can be

done by using < F2>, CHANGE - UNIT PRICE and changing the value to whatever applicable.

Alternately, loading can also be on invoice value.

Figure 5-12

If Response is 2 then



Figure 5-13


Cess:

On certain CETH, Cess is applicable, system automatically impose the same at the submission stage. The

AO has the option to change the same (only the Cess rate)

System will display the Cess rate applied against the item and the Cursor will on the rate column.

Figure 5-14

Enter the rate and


Charging Fine (Charge_Fine):

The AO can impose FINE under various Sections of the Customs Act.

PRESS <F2> menu Option – ‘Change’ and sub-option ‘Change_Fine’

The system would prompt for the entry of the relevant Section of the Customs Act and the reasons for

imposing fine/penalty. Fine and/or penalty charged is printed on the TR 6 Challan and the Importer has

to make the payment with the Customs duty.

The screen display is as shown below.



Figure 5-15

Enter Fine U/s Press <Enter> Key

File amount Press <Enter> key

Reason Press <Enter> Key

NOTE:

The Officer shall enter proper Section of the Customs Act. Please note that there is no validation on the

Sections entered.


Charging Penalty (Charge_Penalty):

The AO can impose Penalty under various Sections of the Customs Act.

PRESS <F2> menu Option – ‘Change’ and sub-option ‘Change_Penalty’

Figure 5-16

Enter Penalty U/s Press <Enter> Key

Penalty amount Press <Enter> key

Reason Press <Enter> Key

NOTE:

The Officer shall enter proper Section of the Customs Act. Please note that there is no validation on the

Sections entered.




HSS LOAD (Load on High Sea Sale) Importer has to declare the High Sea Sale information at the time of filing the BE. The AO has the option

to load the BE due to High Sea Sale, if information is given in the BE. However, the information, if not

available at the time of submission of BE, the same can be entered by AO at the time of appraisal.

System will display the High Sea Sale particulars declared by the importer and AO has the option to

change any of the parameters.

Figure 5-17

Importer has to specify the High Sea Sale import Code.

Enter IEC of HSS Importer and Branch Code Press < Enter> Key

System will select the Name and Address from the IE Code Directory and display. The Officer has no

option to change the information. Error message is displayed, if IE Code does match with the directory.

The IE Code enter, if belong to Non-standard IE Code category, the Officer has to enter Name and

address.

Enter Load Rate Press <Enter> Key and/OR

Load Amount Press <Enter> Key

It is not mandatory to give both the values.

Press < F2 > and X (Exit MENU) to return to the original screen



CEX Certificate

Declaration of Central Excise Certificate Number and date, in case of import by EOU AO has the option to change.

Figure 5-18

Enter Certificate NO Press <Enter> Key

Certificate Date Press <Enter> Key

Certificate Type Press <enter> Key HELP available


Re-import Detail: In the case of Re-import item, the Importer has to declare the export particulars of the item. These vales can be changes by AO. System will display the particulars as shown below:

Figure 5-19


Other Duty: The other duty details are displayed.



5.1.3 FORM MENU - View

Use “View” option to view different details related to the Bill of Entry. The menu is displayed on

selection of this option.

Figure 5-20

Select an option from the menu to view relevant details for the bill of entry. RMS Instructions: To view instructions received from Risk Management System(RMS) can be viewed by using this option. The RMS application issue three types of instruction set to ICES. The screen display of instructions is as follows:



Figure 5-21

Targeter/Intervener instructions:

The RMS system profiles of imported based on IE Code profile, Country of origin, AWB Number,

Notification benefits claimed, Supplier Country etc. Such consignments are targeted. Instructions for

such targeted consignments are given here.

Appraising Instructions Text:

The instructions to the AO are displayed here.

OGD/CCR Instructions:

These are general instructions such as documents required for clearing the consignments namely – PHO

Certificate, Certificate from Drug Controller, license etc..

Figure 5-22

Press < F2 > or X (Exit MENU) to return to the main screen.



Additional Duties:

Additional duties such as SIA, Schedule 2, TTA and Cess duties applicable to the BE can be viewed using

the option.

Figure 5-23

Cursor will be on the system prompt – Are above details OK [Y/N]: _ To confirm enter “Y” other-wise “N”. Press < F2 > or X (Exit MENU) to close the window and return to the main screen.

GATT Declaration:

Use this option to view the details related to GATT Declaration as shown in the figures below.

Figure 5-24

Press < F2 > or X (Exit MENU) to close the window and return to the main screen.



Invoice Details:

The invoice details can be viewed by using this option as shown in the figure below:

Figure 5-25


Past BE’S:

Use the option to search particulars related to past Bill of entries. On selection, following screen is

displayed. Use choice ‘1’ for searching based on description of the item. Use choice ‘2’ to extend the

search by using AND/OR Operators.

Figure 5-26

If option ‘1’ is displayed, system prompts for the following screen. Enter the description for the item and press <Enter>.

Figure 5-27

System displays data as per the following screen.



Figure 5-28

Use up & down arrow key to move to the next/previous bill of entry.

If option ‘2’ is displayed, system prompts for the following screen. Enter the description for the items in ‘word’ column. Enter ‘AND’/’OR’ in AND/OR column. If AND is entered, system will search for records containing both the values. For ‘Or’ all the records with either of the values are displayed as per the screen above.

Figure 5-29


BE Summary:

Use the option to view the summary details of the Bill of entry as per the following screen.



Figure 5-30

Exam Order: The examination orders can be given by AO, Group AC and RMS. In the Customs Locations, where RMS is implemented the system display of instruction is as shown below:

Figure 5-31

Through the view option, AO can also enter the Examination Order.



Figure 5-32

The examination orders are standardized and can be used by AO.

Press <F7> To view the Standard Examination Order text.

Select the Examination Order Press <Enter> Key

Figure 5-33

Figure 5-34




Exam Report:

The Examination Report entered by Examining Officer/Inspector can be viewed by using this option as shown in the figure below:

Figure 5-35


Departmental Comment:

The departmental comments entered by the officers during processing of the documents can be viewed

by using this option. The officer can also enter departmental comments using the option.

Figure 5-36



Figure 5-37

Enter comments as per the following screen.

Figure 5-38


Compare Assess:

The option helps the AO to view the assessment changes made in comparison with the declared values of the item under assessment.

The screen display is as shown below:



Figure 5-39


BE Allocated:

Using the option the AO can view the BEs allocated ie the BEs assessed by the Officer so far and the documents marked by AC (assessed by any other officer and marked to AO) .

Figure 5-40

Press < F2 > or X (Exit MENU) to close the window and return to the main screen

Query or Message:

Queries raised to the Importer can be viewed by using the option. Un-answered queries are displayed. System will display the un-answered quires only.



Figure 5-41


Replies:

Choose the option to view the quires and replies received against the BE.

Figure 5-42



Figure 5-43


Notification Text change:

Use the option to view the textual change applicable to the notification.

Figure 5-44


Accessories:

Option to view the accessories of the item under process declared by the importer



Figure 5-45


Request Text:

Figure 5-46


Bond:

The bond/bank guarantee details can be viewed by using this option.



Figure 5-47


IGM Detail:

The IGM details can be viewed as shown in the following figure:

Figure 5-48


Containers Detail:

The container details can be viewed as shown in the figure below:

Figure 5-49


HSS:

Importer has to declare the High Sea Sale information at the time of filing the BE. The AO has the option

to load the BE due to High Sea Sale, if information is given in the BE. However, the information, if not

available at the time of submission of BE, the same can be entered by AO at the time of appraisal.



The AO can enter loading rate and/or amount as applicable as shown in the screen below:

Figure 5-50


CEX Certificate:

Central Excise Certificate details can be viewed as shown in the figure below:

Figure 5-51


Warehouse BE Details :

The option is used for viewing the details of Ex-Bond Bill of Entry filed for clearing the cargo from

warehouse.

Antidumping Duty Detail:

Antidumping duty details can be viewed as shown in the figure below:



Figure 5-52


Special Valuation Branch(SVB) details:

The details of SVB case along with load particulars can be viewed by using this option as shown below:

Figure 5-53


Re-import Notification:

The Re-import notification details can be viewed as shown in the figure below:

Figure 5-54


Arrears Duty:

Details regarding duty arrears can be viewed by using this option.



Figure 5-55


Other Duty :

Other duty details, if available for the bill of entry can be viewed by using this option.

View Fine:

Details related to fine applicable can be viewed by using this option.

Figure 5-56


View Penalty:

Penalty details can be viewed as shown in the figure below:

Figure 5-57




5.1.4 MENU - Comments

Through this menu option AO can enter departmental comments and raise query to the importer.

Departmental Comments

Intra-departmental communication between the officers (AO-Auditor-AC-Shed Appraiser-Examining

Officer/Inspector-Shed Ac etc) is recorded in the ‘Departmental Comments’.

There AO has the option to enter Departmental Comments, which requires to be conveyed to any other

departmental officers. In cases, where instructions are awaited from senior Officers or any

miscellaneous information applicable to the BE, can entered in the Departmental Comments by the AO.

System records the Officer Log ID, who has entered the comments with date and time stamp.

Press < F2> menu Option – ‘Comments’ and sub-option ‘Dept Comments’.

All previous departmental comments are displayed in sequence.

Press <F3> key to close pop-up.

The comments once entered and saved cannot be deleted.

Figure 5-58



Figure 5-59

Figure 5-60

Enter the DEPARTMENTAL COMMENTS and PRESS < F4 > to SAVE.


Queries (to Importers/CHA)

The AO has to use < F2> menu Option – ‘Comments’ and sub-option ‘Queries to Importer’.

The screen appears as indicated below.

The AO can raise query to the importer seeking details such as Catalogues, Price list, technical

specifications of items etc.

Previous queries raised are displayed, which can be viewed. No update is permitted

The query for importer CHA/Importer shall be forwarded to AC for approval.

Query once entered and forwarded cannot be deleted and will remain in the system.



Figure 5-61

Type the query and PRESS < F4 > to save.


Review Queries message

Use the option to view query message issued by the officer.

Figure 5-62


5.1.5 FORM MENU - Exam_ ord

Use the option for entering the Examination Order. Instruction required to be complied by the Importer

should be entered in the Examination Order. System maintains a set of standard examination orders in

the form of directory. AO can choose from the list and modified as desired. These examination orders

can be viewed. Use <F7> for Help. Use UP/DOWN arrow keys go through the list.

On selection of the option, the system prompts for decision on First Check (FC) examination.

First Check (FC) examination:



First Check examination can be requested by importer. The request, if made is displayed to AO.

AO can order the same, if not requested by the importer.

To order FC, the AO has to enter ‘Y’ for the system prompt –

Do you want to order for the First Check? _

By default ‘N’ is displayed.

Figure 5-63

After decision on FC, examination order has to be entered. FC examination is to be approved by AC.

Therefore, the BE shall be marked to AC.

Select the examination orders and Press < ENTER> key and the order is displayed in the pop-up window.

Additional instructions can be appended.

PRESS <F4> key to save the examination order. Entry of examination order completes the appraising of

the BE.

In case of Second Appraisement or after assessment of a first check BE, the BE is forwarded to Audit.

The BE is marked to AC after Audit if assessable value is over Rs. One Lacs. The examination order issued

by AO is printed with the assessed copy of the BE with duty payment challans.

5.1.6 FORM MENU - Exam_Instr:



Instruction required to be complied by the Importer are entered in the Examination Order. Thus the

examination order, is given to importer with assessed copy of BE.

The examination instruction is for departmental use only. These instructions are not disclosed to the

Importer.

Choose the option for entering instructions for examination of cargo.

Figure 5-64


5.1.7 FORM MENU - Quantity:

Item quantity may have to be declared in different units of measurement as per the requirement of

tariff / Notification, which may differ from the invoice quantity declared by the importer. The option to

enter/change the quantity (as per the tariff/notification) is given to AO.

Figure 5-65



5.1.8 FORM MENU – Next BE:

The Press <F2> to the get the MENU and move on to the option – ‘NEXT BE’. The following screen is

displayed:

Figure 5-66

Respond to the system prompt –

Is Appraising complete? _

Enter ‘Y’, if the appraising is complete, otherwise ‘N’.

On pressing ‘Y’, system would prompt for marking the BE to the next level Officer.

The AO can forward the BE to –

Internal Auditor : If appraising is complete (the sites where RMS is not

implemented).

Group AC : If departmental comments are entered for clarification.

importer : If query is raised.

Assessment is complete and the next BE appears on the screen. At this stage, ie while forwarding the BE

to next Officer/stage, the values changed using the :

- ‘CHANGE’ option,

- ‘Departmental Comments’

- ‘Queries’

will get saved.

5.1.9 FORM MENU - Provisional/Final:

The BE can be assessed provisionally for various reasons. The reason for provision assessment is

required to be entered by using <F2> menu. The Customs Copy of BE would indicate that the BE is

provisionally assessed. The importer has to execute the Provisional Bond of the appropriate amount

with Bank Guarantee (BG) as applicable. This can be done through the BOND / BG option of the

assessment screen. System maintains the list of reasons for provisional assessment. The AO has to

choose the reason from the list displayed.

The screen display for entry of reasons for provisional assessment is as shown below:



Figure 5-67

Press <F7> to view the list of reasons.

The screen display of list of reasons is as shown below:

Figure 5-68

Make Final

Assessment of BE complete

Yes/No option has to be made to choose final status

Status of BE will be shown as final

The BE assessed provisionally can be assessed finally before payment of duty ,if

so required.

Figure 5-69



Make provisional -All items: To make all items with provisional assessment, use the option. System

prompts for reasons for provisional assessment as sown below.

Figure 5-70

Figure 5-71

Make Final -All items: Use the option to make the item final as shown below:

Figure 5-72

5.1.10 FORM MENU - Exit Menu:

Use the option to exit from form menu.



5.1.11 FORM MENU - Quit:

Use the option to quit from the appraising of BE and return to main menu screen. It is for quit from

Appraising of BE form.

5.2 List of Bills of Entry Allocated

Use the option to view list of BEs pending in the queue as shown below:

Figure 5-73

Press <Exit> to return to the main menu.

5.3 List of BE’s Appraised

The list of BE’S appraised by the officer in a given day is displayed.



Figure 5-74

System will display the Log-in ID of the Officer.

Date - Enter assessment date for which is report is desired

Press <Enter> Key

System will display the total number of documents assessed in ‘Total Processed’ column and number of

queries raised in ‘ No. of Queries’ column.

5.4 Document status

AO has the option to enquire status of any BE (for which no out-of-charge is issued).

Figure 5-75



Enter BE Number Press (Enter> Key OR

Press <F7> for Help on BE Numbers

Select the BE No from the list

5.5 License Management

It is mandatory for the importer to get the license registered in ICES before filing the BE. The licenses are

received in ICES in two modes –

DEPB and DES/EPCG licenses (Scheme Codes: 01, 02, 03, 04, 05, 06, 11 and 12) are received

electronically from DGFT through ICEGATE

Licenses under other Scheme Codes are entered in Service Centre and submitted for registration to

AO/AC.

To register the licenses, the importer has to approach the concerned Customs Officers (AO Group VII) at

the site with the original copy of the license. The Officer, will retrieve the license details received from

DGFT/Service Centre by entering the License Number/Job Number (generated by Service Centre). The

Officer has to cross verify, the system particulars with the physical document presented by the

importer/CHA. If satisfied, the officer will register the license.

The following options are available to Group VII AC/AO:

Submission/registration of License/incoming RA

amendment approval

Debiting Or Credit of Unutilized RA,

issue of RA (out-going RA)

Debiting of license against manual BE

The initial screen display on selection of the option is shown below:



Figure 5-76

Detailed explanation of Form Menu option is given below.

5.5.1 LICENCE REGISTRATION

The option has to be selected by AO for registration of license/incoming RA. On selection, system will

display a pop-up window displaying the options operative to AO namely – Submission, Amendment and

View License.

Figure 5-77



NOTE: Each role is authorized for specific activities, accordingly system will display the menu options (high-lighted) in the pop-up window .

Submission

Importer will be able to use the license against the BE only after the submission/registration of license.

For registration of license, the importer/CHA has to approach the AO with original copy of the license.

AO has to retrieve the license/incoming RA by entering –

License No/Date - Licenses received from DGFT OR

Job No/ Year - Licenses entered in Service Centre OR

RA No/RA Date/Issue Customs House - Incoming RA

On entry of these key parameters, system will retrieve the license information and display. The screen

display is as shown below:

License Master details:

Figure 5-78

Press Exit/F3 To return to main menu

Clear Clear the License No & Date/Job No & Date

To enter fresh License No & Date/Job No & Date



Next Screen/F4 To view other details of License/incoming RA

Co-licensee/Supporting Manufacturer details:

Figure 5-79

Details of items of import

Figure 5-80

Use Up/Down buttons To scroll through the list of items

Delete Record/F5 Option is de-activated to AO

AO is not authorized to delete any record



Country Details

The license has the information regarding countries from where the Import is permitted/Not permitted.

This list is displayed.

Figure 5-81

A - Import allowed; D - import disallowed

After viewing/crossing verifying with the original license, AO has to decide on registration of license.

AO has no option to update the data entered by License Section OR DGFT. AO, if find discrepancy in the

data entered by the License Section, the importer has to be directed back to License Section for getting

the necessary correction done.

Similarly, for the license message received from DGFT, the importer has to approach the DGFT for

amendment.

The system prompt is as displayed below:

Figure 5-82

Press Yes To register the License

No Not to register the license



On pressing ‘Yes’, system will display the following pop-up displaying the License Registration No.

Figure 5-83

Amendments

Amendment to license can be entered by –

- License Section (for the licenses entered by the Section) OR

- Message is received from DGFT (for the licenses received on-line)

To get the amendment approved, Importer has to approach the AO with relevant documents. Select

‘Apprl_license’ option to process amendment. On selection system will display the following screen;

Figure 5-84

Enter ‘Registration No’ Press <Enter> Key

System will display the particulars of the license as amended.



Figure 5-85

AO has to verify the amended parameters of the license as displayed by the system with the physical

document.

To view the other parameters namely – items of import, co-licensee, items of export etc Press <Next

Screen/F4> key. The screen displays are same as shown above (Registration of license)

Finally system will prompt for –

Figure 5-86

Click on <Yes> to approve

<No> to reject the amendment request

<Exit> Exit from the session without taking any decision



5.5.2 Outgoing RA

Exchange of RA is not required for the stations which are operating on Central environment. However,

RA has to be issued for the stations which are not operating on Central environment. Similarly, incoming

RAs, which are issued from non-EDI locations have to be registered in the Central Serrver.

Ex:

1 Mumbai Customs House and Sahar, if both are operating on Central environment, NO RA is

required.

2 Pune is non-EDI location and Mumbai-Sahar is a operating on Central Server. RAs need to be

issued/registered in both the locations.

The option in the system is for sites mentioned Example 2.

The importer has to approach the License Section to get the details of RA entered. After the entry, the

license Section will provide the check-list to the importer. If satisfied with the check-list, the importer

has to approach AO for issue of RA. For details of entry please refer to License Registration Chapter.

Submission

Importer will approach the AO with the check-list. The check-list contains the ‘RA NO’ generated by the

system.

AO has to select the ‘Submission’ option from the pop-up menu to issue RA.

Figure 5-87



Figure 5-88

Enter RA NO Press <Enter> Key

System will display the RA details entered by License Section.

Press <Exit/F3> Return to main license screen, without saving

<UP>/<Down> Scroll through list of items

<Delete> De-activated

<Continue> ????????

<Save> System will prompt the following:

Figure 5-89

Press <Yes> Issue RA and debit the license and display the

Pop-up shown below OR



<NO> Clear the entries and return to main menu

<Exit/F3> Return to main license screen, without saving

Figure 5-90

RA Print

After issue of RA, AO has to generate a print report of RA for use of importer at the receiving Customs

House.

AO has to select ‘RA_Print’ option from the sub-menu. The screen dispaly

Figure 5-91

System will prompt for entry following parameters as displayed in the screen:



Figure 5-92

Enter RA Number Press <Enter> Key

RA Date Press <Enter> Key

Issuing Customs Hoses Code Press <Enter> Key

Printer Name Press <Enter> Key

Printer Name: There are three options for the user and they are –

a) print on local printer attached to the terminal

b) Print on net-work printer



VIEW :

AO can view the RAs issued from the Custosm Stations.

Figure 5-93

System will prompt for –

Enter RA No Press <Enter> Key

System will display the details of RA

<Exit/F3> Return to main license screen

<UP>/<Down> Scroll through list of items

Rest of buttons are de-activated



5.5.3 INCOMING RA

The option is to be used by AO for registration of incoming-RA received from non-EDI locations.

Importer will be able to use the incoming RA against the BE only after the submission/registration. The

importer/CHA has to approach the AO with original copy of the license and RA. AO has to select the

‘Submission’ option for registration of incoming-RA.

Figure 5-94

AO has to retrieve the incoming RA by entering –

RA No/RA Date/Issue Customs House - Incoming RA

On entry of these key parameters, system will retrieve the RA information and display. AO can view the

master details, Co-licensee details, items of import etc. The screen display is as shown below:

Figure 5-95



Figure 5-96

Figure 5-97

Finally the system will display the following pop-up –

Figure 5-98



Press <Yes> Register RA and Credit the license and display the

Pop-up shown below OR



Figure 5-99

5.5.4 Unutilized RA

The option is to be used by AO for issue of un-utiilized RA certificate to non-EDI /ICES 1.0 locations.

The AO has three option –

Credit license amount as per the certificate of un-utilized RA

Debit the un-utilized RA and issue certificate of un-utilization

Print un-utilized RA certificate (Hard Copy)

AO has to select the option from the sub-menu. The screen display is as shown below:



Figure 5-100

Credit license amount as per the certificate of un-utilized RA:

The importer will have to approach the AO with the Un-utilization Certificate issued from the Customs

House (RA receiving Customs House). The AO has to be satisfied for the authenticity of the document

produced and if satisfied, the un-utilized amount shall be credited to the license.

System will prompt for RA No and RA Date

Figure 5-101




RA date Press <Enter> Key

The above inputs if not matched, system will display an error message –

Invalid RA No/RA Date

If matched, system will display the details of the license and system will prompt for entry of balance

Duty Credit value, BG Value and credit values at the item level.

Cursor will be on parameter which is applicable for the Scheme code.

For all types of schemes, it is mandatory for AO to enter ‘Balance Value (INR) / Balance Value (IN FC) and

balance quantity.

Press <Yes> To Credit un-utilized amount



NOTE: Once the amount is credited, the same cannot not reversed. AO should be careful.

Debit the un-utilized RA and issue certificate of un-utilization

The AO (of the RA receiving station) has to debit the un-utilized amount from the RA registered. Select

the option from the sub-menu. The screen display is as shown below

Figure 5-102




RA date Press <Enter> Key

System will display the balance un-utilized value of the RA.

Figure 5-103

System will prompt –

Do you want to debit all above mentioned items

Press <Yes> To debit un-utilized amount





Print un-utilized RA certificate (Hard Copy)

Figure 5-104










5.5.5 Ledger

Officer of Group VII can view ledger for any license registered at any site in ICES 1.5. To view the ledger

details - Summary/Item Ledger Officer has to enter -

Enter Regn No Press<Enter> Key

Regn Dt Press <Enter> Key

Customs Site Press <Enter> Key

Figure 5-105

Summary

Figure 5-106

Item wise summary ledger is displayed above.

Item Ledger

Item-wise transaction ledger is displayed.



Figure 5-107

Use <UP>/<Down> Scroll through list of items

Sr.No Sr No of Item of import as given in license

Typ Transaction type as displayed at the bottom of the screen

Press <Item DTLS> To view the item description (as given in License as shown below)

Figure 5-108



5.5.6 MAN BE

At each Customs locations certain BEs are processed manually due to any reason. These BEs may have

used the license registered in the system. In such cases, AO has to debit the license using the option.

AO has to enter -




AO has to select the ‘Man_BE’ option from the menu. This has three sub-options, namely – Manual BE

debit, Print Debit Slip and Cancel

Figure 5-109

Manual BE Debit:

AO has enter all the parameters are displayed in the screen.

BE NO & Date - Manual BE NO & date

BL OR MAWB NO & Date - For ICD/Sea Or AIR locations

Registration No & date - License Registration

Cus Site - Customs House, where license is registered



System will verify the availability of the license at the Customs House mentioned. Error message is

displayed, if the license does not belong to the site.

The AO has to select the Serial Number of the item in License for debit purpose.

Figure 5-110

Figure 5-111



AO has to enter the debit quantity, value and duty wherever applicable. The screen display is as shown

below. For each item this information has to be entered.

Figure 5-112

After completion of the item debit details the following pop-up will appear:

Figure 5-113

Click on Next item - To debit against the same license

Next Regn. No - To debit against another license for the Same BE

Save - To be used after completion of debitting a selected BE

Exit/F3 - Return to main screen with-out saving

AO while debiting the manual BE is likely to commit error, therefore system prompts for re-

confirmation, through the following pop-up:



Figure 5-114

Save - To debit the selected BE

Modify - Modify the entries made for the BE

Exit/F3 - Return to main screen with-out saving

On Clicking on ‘Save/Debit’ system will display the following pop-up confirming the BE debit.

Figure 5-115

Print Debit Slip:

After debiting the license for manually processed BE, AO has generate debit slip for issue to importer.

Figure 5-116



AO has to enter –

BE NO (Manual) Press <Enter> Key

BE Date Press <Enter> Key

Figure 5-117

The print format is shown below.



Figure 5-118

Cancel Manual BE:

This is the option to AO, to reverse the entries made above for manually processed BE debit license

parameters/particulars.

Figure 5-119



AO has to enter the BE No and Date (Manual) of which the enries have to be revered.

Figure 5-120

On entry, system will reconfirm the cancellation.

Figure 5-121

Enter (Y)es To confirm OR

(N)o/Press <Exit> Return to main screen

On pressing “Y”, system will prompt for entry of reasons for cancellation.

Figure 5-122

Enter Reasons Click <Save>

Click <Exit> Return to main screen



5.6 Bond Management

Refer to ACB role Chapter 13.1.1 (View Option)

Figure 5-123

On choosing this option system would prompt for the job no

On entering Job NO system would Display the Details of the Bond executed.

Form Menu options available are View, Entry, Accept, Challan, Debit, Credit, and Quit

Using option “ACCEPT” the AC can accept a new Bond

Using option “Closure of Bonds” AC shall close the Bond on which obligation has been fulfilled



5.7 Amendments

Using this option AC can approve or reject amendments that are in his queue.

Automatically a list of BEs is displayed

Verify with hard Copy

Enter Comments for allowing the amendment

Allow amendment

BE Amendment Approval

The importer/CHA can file the amendment request of BE through Service Centre Or in the form

of electronic message over ICEGATE. On receipt of the request, the ICES application will validate

the request and mark the errors, if any and the same is forwarding through ICEGATE to the

importer/CHA. The request, which have no errors are put in the queue of AO for processing,

who has appraised the BE.

Amendments are of three types –

AMENTMENT Amending the declared values at BE Master, Invoice, Item etc

level

SUPLIMENT/ADDITION Supplementing additional invoices/ items of invoice/IGMs /

Containers/

DELETE Delete invoices/item/ IGM / Container

These amendments are categorized as major and minor amendments. The major amendments, after

processing by AO are marked automatically to AC for final approval. Addition/Supplement of invoices/

items of invoice/IGMs / Container are treated as minor amendments are can be processed by AO and rest

are termed as major amendments are marked to Group AC for final approval.

Select – ‘Amendment of BE’ from the main menu to process the amendment request.



Approval for B E Details

On selecting the option, system will display the following screen with list of amendment requests

pending for processing. System will display the Amendment request No, date of filing, BE No, BE date

and nature of amendment. User can select any request.

Figure 5-124

Option Purpose

Find Find option is used to search particular record OK OK option is used to select particular record and record will be

display on the screen and cursor moves on amendment type field Cancel Cancel option makes no selection of the record ,Lov will be closed and User

will exit from forms and go on menu screen.



Figure 5-125

On select /Enter the BE No Press <Enter> Key

System will display the Amendment Type and Reasons for amendment

The Cursor will be on parameter - ‘Amendment Type’

To view the amendment particulars - Press <Enter> Key

System will display the declared (Or last approved values) and the amendment request values.

The screen display is shown below:

Exit button:

To exit from approval form, Press <Exit> button or Press <Exit> option in ‘Action’ menu.

System prompt will return back to the main menu.



Figure 5-126

The cursor will be paced on the system prompt –

‘Do You want to approve the amendment (Y/N)’ _

Press Y - To approve the request) or

N to reject the request

Rejection of the amendment:

On pressing N, system will prompt for entry of reasons for rejection.

System will open a pop-up window for entry of reasons. The screen display is shown below:



Figure 5-127

Enter Rejection reasons and

click on <OK> button.

System will display the following window.

Figure 5-128

Press <OK>



Approval of the amendment:

Even in cases where the Officer chooses to approve the amendment, the system will prompt for entry of

comments. System will prompt a message –

‘Do you wish to enter any remarks (Y/N)’ _

The screen will be displayed only if AO forward the amendment to AC, otherwise not.

Comments are optional if the AO approves the amendment.

Press Y/N for the system prompt Press <Enter> Key

On pressing ‘Y’, text box will be opened for entry comment.

NOTE:

The entry of comments is mandatory if the amendment is rejected, where as on approval, it is

optional.

Figure 5-129

Enter the Comments in the pop-up window and Press <OK> Button



Figure 5-130

AO must enter comment in this edit box. He can not enter blank value or Press <Cancel> button.

After entering the comments, Press <OK> to save the comments. The text box will be closed and next

screen is opened.

Figure 5-131

Press <Enter> OR click on <OK> button.



System checks for next amendment request of the same BE.

Any other amendment, if available for the same BE, request will be displayed and Cursor moves on

amendment type field of the main screen

Otherwise, system will display the main amendment screen for selection of next BE for amendment

processing.

After completion of processing of all the amendment requests, system will exit from the option.

The screen displays for types of amendments is given below.

AMENDMENT – ITEM DETAILS:

System will display the declared values and amendment request made against the parameter.

Figure 5-132

The rest of the procedure remains the same as explained above.



AMENDMENT – INVOICE DETAILS:


The rest of the procedure remains the same as explained above.

Figure 5-133

SUPPLEMENT – INVOICE


Figure 5-134

In the case of ‘Add Invoice’ amendment, AO must view the associated items before approval.



To view the items user must enter ‘Y’ to the system prompt –

‘Show item details (Y)’ _

Items of the invoice are displayed one-by-one. The screen display is as shown below:

Figure 5-135

User can not approve or reject until all items of the invoice.

Option Purpose

Press <Next record> OR DOWN arrow key To view next item

Press <PREVIOUS RECORD> OR UP arrow key To view previous item

Press <Back> button To go back on the Add Invoice screen

After viewing all item of the invoice, following message is displayed in pop-up window.



Figure 5-136

Press <Enter> or click on <OK> button.

After viewing all items of the invoice, the system prompt will be –

Do You Want to Approve the Amendment (Y/N) _

Enter ‘Y’ To Approve the amendment

‘N’ To reject

On approval the system will display the following window of successful addition of invoice to

the BE.



Figure 5-137

SUPPLEMENT – ITEM

Option to supplement item to a BE.

As explained above, in the case of ‘Add Item’ amendment also, AO can approve or reject the request

only after viewing all the items. Operation procedure is same.

Figure 5-138



Figure 5-139

ADD – IGM

Select the option to supplement IGM details for a BE.

Figure 5-140



System will validate the amendment request with IGM details filed by the carrier. AO can approve the

amendment only if the IGM records match.

The matching parameters are – IGM No, IGM Date and MBL/MAWB NO

The record, if not found in the IGM information, system will not allow the AO to approve the

amendment request.

DELETE – ITEM

Select option to delete item of an invoice.

Figure 5-141

Delete – Invoice

Select option to delete item of an invoice.



Figure 5-142

Delete – IGM

An option to delete IGM particulars of a BE.

Figure 5-143



5.8 View BE

Option for viewing the complete BE details. Menu on the top of the Screen would facilitate viewing

relevant information related to the BE.

The Menu options are self explanatory.

Viz. Master Details,

Invoice,

Items

Dept. Comment – Departmental comments; Queries – Queries and replies given by the importer etc.

Figure 5-144



5.8.1 Master:

Figure 5-145

5.8.2 Invoice

Figure 5-146



5.8.3 Item

Figure 5-147

5.8.4 Dept comment

Figure 5-148



5.8.5 Exam order

Figure 5-149

5.8.6 Query

Figure 5-150



5.8.7 IGM

Figure 5-151

5.8.8 Cont

Figure 5-152



5.8.9 Gatt_Decl

Figure 5-153

5.8.10 Exam Instruction

Figure 5-154



Figure 5-155

5.8.11 Lic

Figure 5-156

5.8.12 Duty

Figure 5-157



5.8.13 GRP7 DUTYFLG

Figure 5-158

5.8.14 HSS

Figure 5-159



5.8.15 BOND

Figure 5-160

5.8.16 REIMPORT

Figure 5-161



5.8.17 CERTIFICATE

Figure 5-162

5.8.18 WBLEDGER

Figure 5-163

5.8.19 DIRETORY

Figure 5-164



Country

Figure 5-165

PORT

Figure 5-166



5.8.20 RMS DETAIL

AO can view the RMS instruction through the option

5.9 BE Movement

Displays the movement of the BE through various stages of processing. Enter BE Number and date. It

displays Section, Group, Date and Time of Entry into and Exit from the section and Officer ID who has

processed the document.

Figure 5-167

Figure 5-168



5.10 DEPB License management

The DEPB licenses are received from DGFT in electronic format for ICES enabled locations. . The licenses

get integrated with ICES automatically. The AO is required to register the licenses in ICES after

verification of the documents. The outgoing and incoming Release Advices are also entered under the

module. The following screen is displayed on selection of the option:

Figure 5-169

The horizontal menu bar contains the options available under DEPB License Management.

5.10.1 DEPB License Entry

The licenses issued against manual shipping bills after their verification by Export Section are entered by

the officer with role LIC. Refer to chapter 9 for details. After the entry is made, the AO is authorized to

submit the entered license for use in ICES. On selection of the option, a menu is displayed as shown

below. Click on individual option for selection.



Figure 5-170

Submit DEPB License:

On selection of the option, following screen is displayed.

Figure 5-171

Enter the Job Number and Date either selecting from list of values using <F7> or entering. The

particulars of the license entered are fetched and displayed:



Figure 5-172

Enter ‘Y’ for submitting the license. The registration number is assigned. System confirms as shown

below:

Figure 5-173

Amendment DEPB license:

Use option to amend already submitted licenses. The following screen is displayed on selection of the

option.

Figure 5-174

Enter the registration number. The same can also be selected using <F7> from list of values. The

declared values are displayed. Enter the values to be amended as shown in the screen below:



Figure 5-175

View license:

The option facilitates viewing the license details. Enter License Number/Registration Number and Date.

Change license status:

The option allows changing the status of the license. On selection of the option following screen is

displayed:

Figure 5-176



Entered the license number as above. The system will show the current status. Press <F7> in the field

‘Amended Status’ to get list of options available as shown below:

Figure 5-177

Select the desired option and press <Enter>. System pop-up screen for confirmation as shown below:

Figure 5-178

Enter ‘Y’ and press <Enter>. System confirms as shown below:

Figure 5-179



5.10.2 View DEPB Ledger

The option facilitates viewing the DEPB ledger. Enter the Registration Number/Date and Custom house

where the license is registered. System will fetch all the relevant details along with the license utilization

details as shown in the figure below:

Figure 5-180

5.10.3 RA Outgoing

After the release advice is entered by the License Officer, the Appraiser can submit the same to

integrate the same in ICES. The options are also provided for taking final printout of outgoing release

advice and viewing the details.

Figure 5-181



Select an appropriate option from the menu as shown above.

Submit Outgoing RA:

The following screen is displayed on selection of the option. Enter the RA Number, Dare and Issuing

Custom House. The relevant particulars are fetched and displayed.

Figure 5-182

Press Enter to submit the same.

Final Printing of Outgoing RA:

On selection of the option, the screen as displayed at Figure 5-182 is displayed. Enter the Release Advice

Number and Release Date. The details are fetched and displayed. Press Enter to print the outgoing RA.

View Outgoing RA:

On selection of the option, the screen as displayed at Figure 5-182 is displayed. Enter the Release Advice

Number and Release Date. The details are fetched and displayed for viewing.

5.10.4 RA Incoming

After the incoming RA is received, the same is entered by the License Officer. The Appraising Officer is

provided with an option to submit the entered RA for utilization in ICES. The following menu options are

displayed on selection of the option:



Figure 5-183

On selection of the option, following screen is displayed:

Figure 5-184

The parameters are fetched and displayed. Submit the details for saving in ICES.



5.10.5 Unutilized RA

The unutilized RAs are debited and credited using the option. The following screen is displayed on

selection of the option:

Figure 5-185

The option is provided for Debit, Credit, printing and cancelling credit for unutilized RAs as shown above.

Click on the option to select.

Debit Unutilised RA :

The following screen is displayed on selection of the option:



Figure 5-186

Enter the release Advice Number and Date. The parameters are fetched and displayed.

5.10.6 Manual BE

If the license is utilized for manually processed BE, the same needs to be entered using the option for

facilitate management of DEPB ledger in ICES. The option allows entry of manual BE, printing of debit

checklist and re-credit of license for MBE. The menu display is as follows:



Figure 5-187

Entry : On selection of the entry, following screen is displayed:

Figure 5-188

Enter Registration Number, Registration Date and Custom House Code. System fetches and displays the

License Number , License Date and License Type. Enter the Bill of Entry Number, Date, Master Airway Bill

Number and Date, Duty Debited and Export FOB Debited. Press <Enter>. System displays following

screen for confirmation.



Figure 5-189

Enter ‘Y’ to save the details. System confirms as shown below:

Figure 5-190

Print slip:

After the License Debit entry is made, the following screen is displayed on selection of the option. Enter

the BE Number and BE Date. The debit slip is printed.

Figure 5-191

Re-Credit License for MBE:

Use the option to re-credit the manual Bill of Entry value, if debited earlier. On selection of the option,

system pop-up the following screen:



Figure 5-192

Enter Registration Number, Registration Date, Bill of Entry Number and Bill of Entry Date. System

prompt for reasons of re-crediting the manual BE.

Figure 5-193

Enter reasons and press <Enter> key.

Figure 5-194

System displays the following screen for confirmation.

Figure 5-195



Enter ‘Y’ and press <Enter>. System confirms after re-crediting the BE.

Figure 5-196

5.11 Activate BE

After appraising, the First Check BE is marked for examination. After examination, BE is marked to AO.

AO has to activate the BE for re-processing.

Figure 5-197

Enter BE NO Press <Enter> Key

BE Date Press <Enter> Key

System will display the particulars and prompt for confirmation.

Are You sure you want to appraise this BE now? _

Enter ‘Y’ To assess

‘N” NOT to assess



5.12 Enquiry by CHA No. -

Use the option to view details about the bill of entry documents submitted by a CHA. Enter CHA No. as

shown in the following figure:

Figure 5-198

The BEs are displayed as shown in the above figure.

5.13 BE s submitted by an importer

This is an option to AO view the list of documents submitted by an importer.

Figure 5-199



System will prompt for entry of – Enter IE Code of importer Press <Enter> Key System will display the list of documents which are under process (not out-of-charged) of the importer.

5.14 Enquiry by Airway Bill No / BL No

This is an option to AO to view the BE filed against an MAWB/HAWB/MBL/HBL. The system will prompt

for entry of MAWB/HAWB/MBL/HBL as mentioned in BE by the importer.

Figure 5-200

Figure 5-201

Enter MAWB/MBL NO Press <Enter> Key

HAWB/HBL NO Press <Enter> Key

OR Press <F7> for help on these parameters.



On pressing <F7> for help, system will display the list of MAWB/HAWB/MBL/HBL. System will display the

BE details.

5.15 IGM Enquiry

This is option to enquire the status of IGM

Figure 5-202

Query on submission Date

Figure 5-203

Enter IGM Submission Date Press <Enter> Key

System will display the list of IGMs submitted on a given day



Query on IGM No/SMTP No

This is an enquiry option based on IGM NO Or SMTP No.

Figure 5-204

Enter IGM NO Press <Enter> Key OR

SMTP No Press <Enter> Key

SMTP Date Press <Enter> Key

Gateway port Press <enter> Key

System will display corresponding the list of lines.

To view the list of Containers against the line, select the line by using UP/Down arrow keys and Select

Press <Container Details> Button

System will display the Container list of the selected line in a pop-up window. The screen display is

shown below:



Figure 5-205

Query on BL No/MAWB No

An option to enquire the IGM particulars for a given BL/MAWB No

Figure 5-206

Enter BL/MAWB NO Press <Enter> Key

BL/MAWB Date Press <Enter> Key



5.16 BE s to be activated

AO has the option to view the number of BEs to be activated AO-Wise.

Figure 5-207

5.17 Reports

Custosm Officer can generate the MIS reports. The list of reports for AO is as shown below. The role-wise list of report vary from officer-to officer

Figure 5-208

For generation of each report system will prompt for period and specific parameter as per the

requirement of the report.

Enter Start Date Press <enter> Key

End Date Press <Enter> Key



5.17.1 TOP REPORTS

Figure 5-209

1) Duty Wise Countries

Figure 5-210



Figure 5-211

2) Value wise Countries

Figure 5-212



Figure 5-213

3) Duty Wise CTH

Figure 5-214



Figure 5-215

4) Value Wise CTH

Figure 5-216



Figure 5-217

5) Top Importers-Duty Wise

Figure 5-218



Figure 5-219

6) Top Importers – Value Wise

Figure 5-220



Figure 5-221

5.17.2 Miscellaneous REPORT

Figure 5-222



1) Summary of Assessed BE s

Figure 5-223

Figure 5-224



2) List of BE s field by importers

Figure 5-225

Figure 5-226



3) Report on Exchange Rate – BE Wise

Figure 5-227

Figure 5-228



4) Report On BE s Examined

Figure 5-229

Figure 5-230



5) Duty Collection – group Wise

Figure 5-231

5) Consolidated Duty Collection

Figure 5-232



Figure 5-233



5.17.3 Directory Reports

Figure 5-234

Enter CETH/CTH (2/4/6/8 Digit) Press <Enter> Key

Effective Date Press <Enter> Key

Click on <Generate Report> Button

System will display the rate as applicable on the specified date.

Figure 5-235



Figure 5-236

Figure 5-237



Figure 5-238

Figure 5-239



Figure 5-240

Figure 5-241



Figure 5-242

Figure 5-243



Figure 5-244

Figure 5-245



5.18 Change Site

System Manger of the site has the option to authorize the Customs Officers to operate with specified

role in the Customs House. The Officer, if has the authorization to operate on more than one site, the

Officer can change the site through the option. No separate lo9g-in is required.

The option is permitted for the cluster sites only.

Figure 5-246

5.19 Exit from ICES

On selecting this option, the system exits from the menu.



6 Internal Audit (Audit Appraiser)

NOTE: Role of Internal Auditor is applicable in only those Customs Stations, where Risk Management

System (RMS) is not introduced.

After completion of appraisal by the AO, the BE is marked to Auditor. On login by the Auditor, system

displays the following menu screen.

Figure 6-1

Select an appropriate option by clicking the button.

6.1 Audit of BE

The system automatically allocate the BE to Auditor on first-come- first-serve basis.

Cursor will move to the 1st item of BE. To go to next item of BE by use UP/DOWN Arrow keys.

On Audit of BE “I” for each item assessed of BE audited by Auditor gets inserted. Choose ‘Next

BE’ from Form Menu to go to next BE.

After Audit of all the items in the BE, the same shall be forwarded to the AC for release to

Examination Queue.

Otherwise, the BE shall be returned to the Appraising Officer with comments.



As regard to System Appraised documents, after Audit, the BE shall be forwarded to Shed

Appraiser for Out-of-Charge.

On selection of the option for Audit BE, if the document does not belong to Group ‘7’, system will pick

up the bill of entry as per the allotted queue on first-cum-first serve basis and master details of the BE

like IEC, Assessable Value, Total Duty, Invoice details etc are displayed along with the Item details like

CTH, CETH, Notifications description quantity etc. are displayed as shown in the following screen:

Figure 6-2

The horizontal menu is displayed as shown in the figure. Select appropriate option by moving the mouse

pointer.

For Group ‘7’ bill of entries, selection can be from the list as shown below:



Figure 6-3

Double click on the Bill of entry number or select using Up & Down arrow keys and press OK. On

pressing the <TAB> button, the detailed are fetched and displayed as shown in Figure 6-2. The other

relevant details of the bill of entry can be viewed by using the ‘View’ option from the horizontal toolbar.

Refer section below for details.

6.1.1 View (View Screen)





Figure 6-4

Select an option from the menu to view relevant details for the bill of entry. Refer to section 5.1.3 for details on View menu options.

6.1.2 Comments

The comments option can be used to enter departmental comments by the auditor. The raised queries

and messages can also be viewed by using this option.

Refer to section 5.1.4 for details on the option.

6.1.3 Exam_Instr:

The option facilitates entering of examination instructions to be followed by the examiner during

examination of the cargo.

Entering any other instructions with respect to examination of cargo.

This option is required to be used for such instructions, which are not required to be disclosed to the

Importer.



Figure 6-5

6.1.4 Next_BE:

After completing audit of the current BE, use the option to call next BE in queue for processing.

6.1.5 Exit Menu:

Use the option to exit from the any of the form menu currently open.

6.1.6 Audit Quit:

Use the option to quit the ‘Audit’ option and return to the main menu.



6.2 List BE’s allocated

Use the option to view list of Bill of Entry documents allocated as shown in the figure below:

Figure 6-6

6.3 Document status

Use the option to view the current status of the bill of entry document in ICES. On selection, following

screen is displayed:



Figure 6-7

Enter Bill of Entry number of the document by either typing directly in the text box or use <F7> to select

from the list. The relevant particulars are fetched and displayed.

6.4 Bond Management

Use the option to view particulars of Bond executed against a Bill of entry. The particulars can not be

amended.

6.5 View BE

The option facilitates viewing of particulars like master details, invoice details, item details, duty details,

query details, bond details, high sea sale details etc of bill of entry documents in ICES which are not yet

out of charged. The options available can be viewed from the horizontal menu as shown in the figure

below:



Figure 6-8

For detailed screens, Refer to section 5.8.

6.6 Enquiry by CHA No





Figure 6-9


6.7 Audit objection Raised

The audit objections raised between for a specific period can be viewed by using the option as shown in

the figure below:

Figure 6-10



6.8 Audit objection Raised Summary

The option can be used to view the summary of audit objection raised.

Figure 6-11

6.9 No of BE s to be Activated

The option provides number of BEs pending for activation with each appraiser.

Figure 6-12



6.10 BE Processing Group Wise

The option facilitates viewing the group-wise processing of Bills of Entry.

6.11 Pendency Group Wise

The option facilitates viewing the group-wise pendency of BEs with Appraising, Auditing and AC as

shown in the figure below:

Figure 6-13



6.12 IGM Enquiry

The option can be used to enquire/query on Import General Manifest. The queries can be based on

submission date to display list of IGMs submitted on the given date, for details of specific IGM/SMTP

and based on MAWB/BL Number as shown in the figure below:

Figure 6-14

Query on submission Date:

Enter submission date in the text box provided. System fetches the particular for the IGMs filed on the

date as shown in the figure below:

Figure 6-15



Query on IGM No/SMTP No

To display particulars about a IGM/SMTP, type the IGM Number/SMTP Number as shown below. System

fetches the line-wise details for the IGM.

Figure 6-16

Use <F7> to select value from the list for IGM Number and SMTP Number.

View BE :

To view details of BE filed against a particular line, move cursor to the line and click on View BE. The

particulars of the Bill of Entry are displayed. Refer to section ‘View BE’ for details on screens.

Container Detail :

Use option to view container details as shown below:

Figure 6-17



Query on BL No/MAWB No :

To view details of a Bill of Lading/Master Airway Bill details, select the option and enter BL/MAWB

Number as shown in the figure below:

Figure 6-18

Records are fetched and displayed. Click on the <Back> button to move back to the IGM Enquiry Menu.

Select ‘Quit’ option and click <Go> to closed IGM Enquiry and return to the main menu.

6.13 BE s submitted by an Importer

Use the option to display list of BEs submitted by an importer. Enter the IEC code in the text box

provided. System fetches the BEs and display as shown in the screen below:

Figure 6-19



Press <F3> to close the window and return to the main menu.

6.14 Reports

Select the option to view MIS reports made available in the ICES for auditor. The following

screen is displayed on selection of the option:

Figure 6-20

To view the list of reports available, click on an appropriate option. For example, on clicking the ‘Top

Reports’ option, following screen is displayed:



Figure 6-21

Select appropriate option to view the report.

Refer to section 5.19 of chapter 5 for details on individual reports.

6.15 Change Role:

As explained earlier, system manager can assign multiple roles to a user in ICES. To move from role to

another role, click on the option ‘Change Role’. Following screen is displayed:



Figure 6-22

Double click on the role to change.

6.16 Change Site:

User is also permitted to operate in multiple custom locations with in a group in ICES. To audit

documents from other sites, use the option ‘Change Site’. Following screen is displayed. Select a site by

double clicking. ICES changes the site for the user.

Figure 6-23



7 Assistant Commissioner (ACL)

Assistant Commissioner is assigned the role of appraising the BEs with assessable value more than Rs. 1

Lakh, approve queries raised by Appraiser, Change the appraising done by Appraisers, give section 48

permissions, Re-assess BEs and manage the allotment of BEs to the appraisers.

The system manager assigns the role to a designated officer. On login with the ACL role, the following

screen is displayed with the main menu.

Figure 7-1

Select an option by double clicking on the button provided. The details of each menu option is provided

in the following section.

7.1 Appraising of BE

Use the option to:

Appraising Bills whose Assessable Value more than Rs.1,00,000/- is forwarded to AC by

Appraising Officer

Appraising BE received from Audit

Change parameters for BE assessed by appraising officer

Remove BE from a queue

Approve query



Add to the Departmental comments made by the AO, both in agreement of the comments or in

disagreement of the comments

Add his own fresh departmental comments

Accept or disagree with the open order/ instructions of AO and can add his own additional

instructions.

Allow/Disallow queries raised earlier. Add comments to call additional information against a

query

The horizontal menu provided facilitates in appraising the Bill of Entry. User <Up> and <Down> arrow

key to move between items. The horizontal menu bar options are applicable to the current item

displayed.

7.1.1 Change

Select option ‘Change’ from the menu to change the current parameters in the BE. Following screen is

displayed:

Figure 7-2

Select an appropriate option to change the values.

Refer to section 5.1.2 for details.



7.1.2 View (View Screen)

The option of viewing the Bill of Entry particulars are provided under this option. Following screen is displayed on selection of the option:

Figure 7-3

Refer to section 5.1.3 for details.

7.1.3 Comments (Option):

The menu option is used for managing the departmental comments and queries. To select an option,

use the menu.

Refer to section 5.1.4 for details on the section.

7.1.4 Exam_ ord (Entering Examination Order):

Refer to the section 5.1.5 for details.



7.1.5 Exam_Instr:


7.1.6 Quantity:


7.1.7 Next_BE:


7.1.8 Provisional/Final:


7.1.9 Permit Green Channel:

Importer has to make a request for Green Channel clearance (GC). The concerned Asst.Commissioner

may consider the request or may not consider depending on norms set in this regard. All BE’s with

request for GC clearance are marked automatically to AC for approval. AC (Docks/shed) may accept or

reject the green channel approval granted by AC (ACL).

7.1.10 Removal of BE:

The AC is provided with an option to remove BE from its queue to defer its assessment and get new BE

for the assessment.

7.1.11 Quit:

It is for quit from Appraising of BE form.

7.2 BE s Allocated

Refer to section 5.2 for details.

7.3 Document Status Refer to section 5.4 for details.



7.4 Section 48 Permission

If goods brought into India are not cleared for home consumption or warehoused or transshipped within

thirty days from the date of unloading, the Importer needs to provide reason under section 48 while

filing the BE. The BE Number is generated only after approval from the AC. The document appears on

the screen of the AC for approval who can verify the particulars and reason for delay in filing.

If satisfied, enter ’Y’ to permit filing under section 48.


Refer to section 5.5 for details on Licence Management.

7.6 Bond Management

Refer to section 11.1 for details on Bond Section.

7.7 BOND Amendments

Refer to section 11.2 for details on Bond Management.

7.8 Amendments

Refer to section 5.7 for details on amendment.

7.9 View BE


7.10 BE Reprint Permission:


7.11 DEPB License management

Refer to section 5.10 for DEPB Licence Management.



7.12 Reassess BE:

The BE can be re-assessed either on the request of CHA/Importer or on desire of customs. The following

screen is displayed on selection of the option.

Figure 7-4

Enter BE Number and Date. <F7> can also be used for selection from list of values. The data is fetched

and displayed as shown in the screen above. . Enter ‘I’ in the field ‘Customs(c)/CHA(I)’ if reassessment

is requested by CHA/Importer otherwise enter ‘C’. enter reason of re-assessment along with physical file

number and file date. Enter ‘Y’ to reappraise.

7.13 BE Movement


7.14 Activate BE

Refer to section 5.11 details.



7.15 BE s to be activated by Appraiser


Figure 7-5

7.16 Relieve, Reallocate, Priority

Refer to section 21.10 for details on the section.

7.17 Reports

Refer to section 5.17 for details on Reports available for AC.

7.18 Change Site

System Manger of the site has the option to authorize the Customs Officers to operate with specified

role in the Customs House. The Officer, if has the authorization to operate on more than one site, the

Officer can change the site through the option. No separate lo9g-in is required.

The option is permitted for the cluster sites only.



Figure 7-6

7.19 Change Role

As explained earlier, system manager can assign multiple roles to a user in ICES. To move from role to

another role, click on the option ‘Change Role’. Following screen is displayed:

Figure 7-7

Double click on the role to change.

7.20 Exit from ices




8 EXAMINER/INSPECTOR

The import cargo is examined by the examiner/inspector in the shed if

Instructions are received from Risk Management system

Appraising Officer/AC has ordered for first check

CHA/Importer has filed BE under section 46 and made request for first check

After the payment of duty under second appraisement of BE

The system moves the Bill of Entry to the Examination Queue, if any of the above condition meets. The

CHA/Importer is required to approach Shed Appraiser with required original documents for registration

of BE in shed and examination of the cargo. The examiner / inspector examines the cargo and submit

examination report by entering in the system for consideration of AO/AC and further processing.

On login to the application with the Examiner/Inspector role, following screen is displayed.

MAIN MENU

Figure 8-1

Select desired option from the menu by clicking on the option button. The system provides options for

viewing the particulars of BE, Reports, document status along with entry of examination report.



8.1 EXAMINATION AND ENTRY OF EXAM. REPORT

On selection of option ‘1’ for Examination Report Entry, the following screen is displayed.

Figure 8-2

The system prompts for selection of Bill of entry for examination from the list of values. The

Examination Order is displayed on the screen as shown below:

Figure 8-3

On clicking the OK button, system fetches the BE particulars and display as shown below:



Figure 8-4

The horizontal menu provide options for viewing and entering departmental comments, entering

examination report, BE details about Bills of Entry and mark BE to appropriate section/examination.

Click the option to select. The individual options are explained in the following sections.

8.1.1 Comment

The option allows for entry of departmental comments. Refer to section 5.1.4 for detailed procedure for

departmental comments.

8.1.2 Exam Report

To enter the examination report, select the option ‘Exam_rept’



Figure 8-5

The following screen is displayed for entry of examination details:

Figure 8-6

Enter details about number of packages examined and details about the status of consignment. If any

special observations are to be entered, the same can be entered by entering ‘Y’ into the column ‘Any

Special Observation’. The checklist against the instructions from AO/AC also needs to be entered. The

following screen is displayed:



Figure 8-7

Enter details against each instruction and ‘Y’ if verified. Enter ‘Y’ for the filed ‘Are the entries OK’.

The special observations can be entered as shown in the figure below:

Figure 8-8

After completion of the examination, the following screen is displayed for marking the BE to another

section. The section can be entered by selecting from list of values using <F7>.

Figure 8-9

8.1.3 View

The system provides option for viewing declared and assessed particulars of the BE. The following

screen is displayed on selection of the option. Individual option can be selected from the displayed

menu.



Figure 8-10

Exam order:

The examination report is displayed as shown in the figure below:

Figure 8-11

Exam Instruction:

The examination Instructions are displayed as shown in the figure below:



Figure 8-12

Departmental comments

The departmental comments can be entered as shown below:

Figure 8-13

Exam Report

The examination report can be viewed as shown in the figure below:



Figure 8-14

BE master: The bill of entry master details can be viewed as shown below:

Figure 8-15

Invoice:

The invoice details can be viewed as shown below:



Figure 8-16

Item : The item details can be viewed as shown below:

Figure 8-17

Accessories : Use option for viewing the accessories details.

Figure 8-18



Package weight : Use option for viewing package details.

Figure 8-19

RSP Detail:

View RSP details if applicable.

8.1.4 Next BE

The option allows selection and fetching the details of next BE due for examination.

8.1.5 Exit menu

On selecting this option, the system will exit from the pop-up window.

8.1.6 Quit


8.2 Document status

Refer to Section 5.4 for details

8.3 View BE

The option allows viewing details of Bill of Entry.


8.4 BE s allocated

The option allows viewing the list of Bills of Entry assigned to the examiner/inspector. On selection of

the option, following screen is displayed:



Figure 8-20



8.6 Document processed by officer

The option displays list of documents processed by an officer as shown below:

Figure 8-21



8.7 BE s out of Charged

The option displays Bills of Entry out of charged.

8.8 Bond Management:

Refer to ACB role Chapter 13.1.1 (View Option)

Figure 8-22

8.9 Enquiry by BL No/HBL No


8.10 BE s Submitted by an Importer

Refer to section 6.13 for details on this section.

8.11 Reports

The option facilitates viewing the MIS reports for Import Data as per the reports provided in ICES. The




Figure 8-23

The directory reports can be viewed. Double click on ‘Directory Reports’ option to select the type of

option. The following directories are available for display:

Figure 8-24

Refer to section 5.17.3 for details on Directories.

8.12 Change Site




8.13 Change Role

As explained earlier, an officer can be assigned multiple roles in ICES. The officer can move from one

role to another by using the option. The following screen is displayed on selection of this option. Double

click on the option to select desired role.

Figure 8-25

8.14 Exit from ICES

Click the option button to close and logout from ICES. Always ensure to logout before leaving the

system.



9 LIC (License Management)

Introduction

In ICES as on date, the license information is received in two modes, namely –

a) Electronic receipt of license message from DGFT through ICEGATE. DEPB Licenses (Scheme Code

06) and DES license (Scheme Code 01, 02, 03, 04 and 05) and EPCG Licenses (Scheme Codes 11

and 12) are received electronically. For this exchange of information, the Customs and DGFT

have agreed to follow a protocol. Please refer to Customs – DGFT message document for further

details.

b) Rest of the licenses are received in manual mode

In either case, it is the responsibility of the importer to get the license registered in the system for its

utilization.

The procedure of registration in both the modes is explained below;

Registration of licenses in manual mode:

For registration, the License shall be presented in original to the designated Officer.

In the Customs House, the BEs under any export promotion scheme is processed by the Officers

in Appraising Group VII.

Thus, the License shall be presented to the Designated Officer of Group VII, who shall be

responsible for registration.

Before registration, the License details need to be entered in ICES. The officer, who is assigned

the role – ‘LIC’ is authorized to enter the licenses.

The officer, after enter shall be generating a check list for verification by the importer.

The importer has to verify the check list and mark the corrections, if any. The Officer will make

the necessary corrections and regenerate the check list. This iteration will continue till the entry

is error free and the importer is satisfied with the entry made.



The details, if found error free, the importer has to approach the Group VII AC/AO for

submission of license.

The importer can use the license only after its submission.

On submission, the system will generate a unique ‘Registration No’ for the license and the same

shall be endorsed on the License in bold.

The submission process, create a ledger entry for the CIF/Quantity/Duty amount

To import against the license, the importer has to quote the ‘Registration No’ of the license in

the BE declarations against the item.

Registration of licenses for which messages are received electronically over ICEGATE:

The license message is received electronically at the ICEGATE in the defined format.

ICES maintain a License Database on a separate system (License Server) at ICEGATE.

Electronic message received by ICEGATE is forwarded to the system.

The ICES application validates the message and generates an acknowledgement, both Positive

and negative. In case of errors, the negative acknowledgement with error codes is forwarded

back to DGFT through ICEGATE. The message is rejected. The error free license message is

accepted in the system. Positive acknowledgement is sent to DGFT.

The license information registered is forwarded to the ICES 1.0 locations through

replication/snap-shot mechanism. For ICES 1.5 stations, the information is forwarded in the

form of database dump. The dump will be made available once a day.

The process of registration of the license by the importer at the Customs Station is same as

explained above.

Role of a Customs Officer

As mentioned above, the license information is either fed in the system by Customs Officer OR received

in the form of electronic message from DGFT. Thus there are two steps for registration of license, one

the feeding of the license information and the other the registration of license for its utilization against

the BE.



ICES defined two separate roles for these activities, namely – role ‘LIC’ is defined for feeding the license,

amendment to license information etc. The officers performing the role of AO (Role name – ‘APR’) / AC

(Role name – ‘ACL’) of concerned Appraising Group are authorized to register the license.

This Chapter deals with the operations of officer performing the role of –“LIC’

License Management Main Menu

On log-in by the Officer, system will display the Main Menu as displayed below. The officer has to select

the option by using the up/down arrow keys and Press <Enter> Key on required option.

Figure 9-1


The officer has to select option to register the licenses other than – DEPB (Scheme Code – 06), DES

license (Scheme codes – 01, 02, 03, 04 and o5), EPCG licenses (Scheme codes – 11 and 12).

In the Customs House documents under export promotion schemes are processed in Appr8iasing Group

VII. Thus the option is available to the officers in Group VII only.

On selection of the option system will display the following screen with menu options - LIC Registration,

OUT Going RA, Incoming RA, Ledger, Man_BE and Exit



Figure 9-2

9.1.1 License Registration

Through the License Registration option the officer can feed the new licenses, modify the entries made,

amendment entry and generate Check list. Submission (registration of license) and amendment

Approval options are relevant to the Officers having role of – ‘APR’ and ‘ACL’.

Figure 9-3



NEW:

As mentioned above the option has to be selected for entry of new licenses. License information

comprises of –

License Master details, list of supporting manufacturers, items if export, items of import, list of countries

from where the import is permitted/not permitted.

License Master Mandatory for all schemes

Items of import Mandatory for all schemes

Supporting Manufacturers/ Optional for all schemes

Co-licensee

Items of export Mandatory for all schemes

Figure 9-4


Clear Clear the entries made

Next Screen/F4 Move to next screen (Not applicable for new license

Entry)



Name Length Enterable Help Description

RA Number 10 Y N RELEASE ADVICE NO.

RA Date DATE Y N RELEASE ADVICE DATE

Issue CH 6 Y Y ISSUING CUSTOM HOUSE

Sub Mode 1 N N SUBMISSION MODE

Job No 7 Y N Job Number

Job Date DATE Y N Job filing date

Scheme Code 2 Y Y CATEGORY CODE

File No 30 Y N File Number

Deec No 20 Y N DEEC NO

Deec Date DATE Y N DEEC DATE

Port of Registration 6 Y N PORT OF REGISTRATION

Lic No 30 Y N Advance License Number

Lic Date DATE Y N Advance License Date

Receipt No 30 Y N RECEIPT NO

Receipt Date DATE Y N RECEIPT DATE

Extended 1 Y N EXTENDED Y/N

Extended Date DATE Y N EXTEND DATE

TOT FOB (Rs) 16 Y N Total FOB Value in INR

TOT FOB (FC) 16 Y N Total FOB Value in foreign Currency

TOT CIF (Rs) 16 Y N Total CIF Value in INR

TOT CIF (FC) 16 Y N Total CIF Value in Foreign Currency

Lic Status 1 Y Y License Status Y/N

Curr 3 Y Y Currency Code

Curr 3 Y Y CIF Currency Code

IO NORM No 5 Y N

Val Addition 6 Y Y Additive Value

Bond NO 20 Y N Bond Number

Bond Val 16 Y N BOND VALUE

Notn 10 Y Y Notification Number

Transferable 1 Y N Transferable To other importer (Y/N)

Issue By 4 Y Y Issue By

Lic. End Date DATE Y N DEEC END DATE

IMP End Date DATE Y N



License /Support Manufacturer Details,

Figure 9-5

IMP End Date DATE Y N

IEC 10 Y Y IMPORTER EXPORTER CODE

Br No 3 Y Y Branch Serial Number

Expter Type 2 N N EXPORTER TYPE

Name 50 N N IEC NAME

Addr 35 N N IEC Address1

35 N N IEC Address2

City 35 N N IEC CITY

State 25 N N IEC STATE

Pin 6 N N IEC PIN Code

RA IEC

Limit Factor 500

Y N Limiting Factor

Condition 500 Y N Conditions

EO Fulfill 1 Y N Export Obligation

BG 16 Y N Bank Guarantee Value

Duty Amt 16 Y N AMOUNT OF DUTY



Items of imports

Figure 9-6

Delete Records/F5 Not applicable for new license Entry

UP/Down Not applicable for new license Entry

Field Name Length Enterable Help Description

IEC 10 Y Y IMPORTER EXPORTER CODE

Branch Sr No 3 Y N Branch Serial Number

Collect rate 2 Y N

Range 2 Y N

Division 2 Y N

Main Or Anc 1 Y N

SUPRT NM 50 N N

SUPRT_ADD1 35 N N

SUPRT_ADD2 35 N N

SUPRT_CITY 35 N N

SUPRT_STATE 25 N N

SUPRT_PIN 6 N N




Sl.No.'C' 4 Y N Serial NO

Item Description 2000 Y N Item Description

Quality 250 Y N Quality

Tech Char 250 Y N Technical Characteristics

SION Sr.No 6 Y N

SION PRODUCT group

2 y N

Item of import slno 3 Y N

QTY 16 Y N Quantity

UQC 3 Y Y Unit Quantity Code

CIF (IR) 16 Y N CIF Value in INR

CIF (FC) 16 Y N CIF Value in Foreign Currency

CURR 3 Y Y Currency Code

Sl No in E 250 Y N

Sample Drawn 1 Y N Sample Drawn

Items of exports

Figure 9-7




Sl No 4 Y N Serial NO

Sl No In C 250 Y N

Item Description 2000 Y N Item Description

Quality 250 Y N Quality

Tech Char 250 Y N Technical Characteristics

SION Sr No 6 Y N

SION Product group 2 y N

Qty 16 Y N Quantity

UQC 3 Y Y Unit Quantity Code

FOB (INR) 16 Y Y FOB Value in Rupees

FOB (FC ) 16 Y N FOB Value In Foreign Currency

Curr 3 Y Y Currency code

SAMPLE DRAWN 1 Y N Sample Drawn

Delete Records/F5 Not applicable for new license Entry

UP/Down Not applicable for new license Entry

Countries Allowed / Disallowed For Imports:

Figure 9-8



After completion of entry, system generates a Job Number and for future use. The system display is as shown below:

Figure 9-9

Modify:

This is the option for modifying the license details entered above.

Figure 9-10


CNTRY 3 Y Y Country Code

Name of the

country

N N Country Name

ALLOWED 1 Y N ALLOWED Y/N



On selection of the option, system prompts for the Job No.

Enter Job No Press <Enter> Key

Job Date Press <Enter> Key

On entry, system retrieves the information and display. The screen is as shown below.

NOTE:

The License once submitted cannot be mo0dified. Any correction thereon will be through amendment

process only.

Figure 9-11

Make the changes as desired.


Clear Clear the entries made

Next Screen/F4 Move to next screen



Figure 9-12

Items of imports

Figure 9-13

Delete Records/F5 To delete the record

UP/Down To scroll through the list of items



Items of exports

Figure 9-14

Figure 9-15

After completion of modification, the system prompt will be –

Do you Want to Save the Changes: _

Enter Y To save the changes OR

N

Figure 9-16



On entering ‘Y’, system will saves the changes and display the same in the pop-up window.

Figure 9-17

Submission:

The option is not applicable to Officer who is assigned the ‘LIC’ role. The option is for registering the

license for its utilization

Amendment:

The importers can the amendment to the license. The importer has to approach the Customs Officer who

is assigned the role of ‘LIC’. The Officer has the option to enter the amendment request and reason for

amendment.

Approval of the amendment can only be done by officers who have assigned the role of – ‘APR’ / ‘ACL’.



Amendment – amend license

The Officer has to select option to enter the amendment request.

Figure 9-18



Figure 9-19

Figure 9-20

Enter Reasons for amendment Press <Enter> Key

Press <F4/Save Comment> Button

The screen displays are same as explained above.

Finally the system will show the following pop-up:



Figure 9-21

After completion of entry of amendment, the system prompt will be –

Do you Want to Save the Changes: _

Enter Y To save the changes OR

N

On entering ‘Y’, system will saves the changes and display the same in the pop-up window.

Figure 9-22

Amendment --- Aprvl_License

Approval of amendment can only be granted by AO/ACL of the Group AC/AO.

Checklist:

After entry of the license details, the Customs Officer has to generate a check list for verifications by the

Importer/CHA



Figure 9-23

Enter Job Number Press <Enter> Key

Job Date Press < enter> key

View License:

The officer (performing the role – ‘LIC’) can also view the licenses registered for the site by the AO.



Figure 9-24

9.1.2 OUT Going RA :

NOTE:

Issue of RA is not required for the licenses issued for the sites operating on the centralized

environment (ICES 1.5). RA needs to be issued to the sites which are operating on ICES 1.0 and

manually operated Customs Stations

The importer has to approach the Customs Officer for release of RA to another Customs station. The

import has to produce the original license to the officer and make the request in writing. After getting

necessary approval from the Group AC, the importer has to approach the authorized officer (having role

of ‘LIC’) for entry of RA request.

The RA issue procedure is same as that of License entry and registration.



Figure 9-25

Entry –

The selecting the option system will display the following screen:

Figure 9-26



Enter Registration No/License No Press <Enter> Key

Registration date/ License issue date Press <Enter> Key

On entry of these parameters, system will display the master details of the license and cursor will be on

the system prompt –

Are the Details OK (Y/N) _

Enter ‘Y’ if the details are OK Other-wise Enter ‘N’

On confirming the correctness of selection of license, the cursor will be on ‘Receiving Customs House

Code’ field.

Enter Receiving CH Press <Enter> key

IE CODE Press <Enter> key

IE Code can be given only in the case of Transferable licenses OR where Co-licensee information is

available in the license.

Here we capture the information of Registration No., Receiving CH, IEC of RA, Bond No., Duty Amount,

item Detail as item Description ,Quality, Quantity ,CIF in Rs / FC

Figure 9-27



Issue CH:

After selecting the license, the Officer has to select the items one-by-one for which the RA is requested.

The officer has to enter the Item of import Sr No in the license (Part C of the license) Or help is provided.

System will list the items of import in the license, the Officer has to select the desired item.

System display of list of items is given below:

Figure 9-28

Select the itemand Press <OK> button

Figure 9-29



On selecting the item, system will display the Item description, technical characteristics etc as displayed

above. System also displays the balance qyuantity of the item and cursor will be on ‘’Quantity’

parameter.

Enter Quantity Press <Enter> Key

Figure 9-30

Select the item one-by-one.

Enter ‘Y’ to select the next item, other-wise Press ‘N’

On entering ‘N’, the system displays the following prompt:

Figure 9-31

Enter ‘Y’ to SAVE the changes - other-wise Press ‘N’

Finally, on saving the entries the system assigns a RA NO and is displayed.

Figure 9-32



Modify-

Officer can modify the RA before its submission. For modifying the entries, the officer has to enter the

RA no.

Figure 9-33

Enter RA NO and Date Press <Enter> key

System will display the RA request entered.

The officer can change the RA item quantity, duty etc.

Figure 9-34



Use UP/Down button to scroll through the list of item

Continue Display next item

Delete Delete the item selected

Finally the system prompt will be –

Figure 9-35

Enter “y” to save the details Other-wise “N”

Checklist:

The officer after entry of the license particulars has to generate a check list and deliver to importer for

verification.

The data entry mistakes pointed-out by the importer have to be corrected using the ‘Modify’ option.

This iteration of medication and checklist generation will continue till the importer is satisfied with the

data entry.

On selection of the option, system displays the following screen:



Figure 9-36










Submission

Submission option is relevant to AO. Submission enables the importer to use the license for import ie

use against the BE. Thus in submission process, the license is registered in ICES.

Please refer to the submission process in AO Chapter.

RA print

The option is relevant to AO. After registration of the RA, AO has the option to generate the print report.

Please refer to the AO Chapter.

View RA-

The officer (performing the role – ‘LIC’) can also view the RAs issued from the site by the AO.

Figure 9-37



9.1.3 Incoming RA:

This is an option for entry of particulars of incoming RA from the Customs locations, which are operating

on ICES 1.0 OR Manual mode.

The importer has to submit the hard copy of the RA issued by the issuing Customs station to the officer

for making entry in the system.

After verification of the document submitted, the Officer has to enter the particulars in the system and

generate a checklist for verification by the importer.

The data entry mistakes pointed-out by the importer have to be corrected using the ‘Modify’ option.

This iteration of medication and checklist generation will continue till the importer is satisfied with the

data entry.

Once the importer is satisfied with the information entered, has to approach the AO with the hard copy

of the RA issued by the customs station and the checklist for registration of the RA.

On selecting the ‘Incoming_RA’ option from the menu, the system displays the following screen:

Figure 9-38



Entry:

Select the option to enter the particulars of incoming RA,. On selection, system displays the following

screen:

Figure 9-39

Enter Incoming RA NO Press <Enter> Key


Issuing Customs House Code Press <Enter> Key

Prees <F7> for help of Customs House Codes

The entry display screen and explanations are same as explained earlier.



Co-licensee/Supporting Manufacturer particulars:

Figure 9-40

Items of import:

Figure 9-41

Items of export:



Figure 9-42

List of Countries from where import is permitted/not permitted:

Figure 9-43

On completion of the entry, system generated a Job No for the RA.

Figure 9-44

Modify

After entry of the RA information, the Customs Officer has to generate a checklist and hand-over to

importer for verification. The importer has to approach the Customs Officer for making the corrections,

if any.

The officer has to select the modification option from the menu to make corrections.

The RA entered above can be modified till the entry is made error free.



Figure 9-45



Issuing CH Code Press <Enter> Key

OR

Job No Press <Enter> Key

Job Date Press <Enter> Key

System retrive the information and display. Make the corrections as desired.

Rest of the screen displays and process is same as explaied in Enter mode.

Checklist:

The officer after entry of the incoming RA particulars has to generate a check list and deliver to importer

for verification.

As explained above, the data entry mistakes pointed-out by the importer have to be corrected using the

‘Modify’ option. This iteration of medication and checklist generation will continue till the importer is

satisfied with the data entry.




Figure 9-46








9.1.4 Ledger

License entry Officer can view ledger for any license registered at any site in ICES 1.5. To view the ledger

details - Summary/Item Ledger Officer has to enter






Figure 9-47

Summary

Figure 9-48

Item wise summary ledger is displayed above.

Item Ledger

Item-wise transaction ledger is displayed.



Figure 9-49

Use <UP>/<Down> Scroll through list of items

Sr.No Sr No of Item of import as given in license

Typ Transaction type as displayed at the bottom of the screen

Press <Item DTLS> To view the item description (as given in License as shown below)

Figure 9-50

9.1.5 Exit




9.2 DEPB License Management:

DEPB licenses are received electronically from DGFT. After the receipt of the license, importer has to

approach the concerned AO for registration of the license.

The officer having the role – ‘LIC’ shall use the option for entry of out-going RA, incoming RA, un-utilized

RA etc only.

On selection of the option, the system displayes the following screen:

Figure 9-51

9.2.1 DEPB License Entry:

Since the licenses are received electronically from DGFT, the option is not in use.



Figure 9-52

Entry of New DEPB License:

Figure 9-53

Figure 9-54



Figure 9-55



Modify DEPB License Detail

Figure 9-56

By clicking the modify option, system ask for the job no, job date to be entered as shown in the

following screen.

Figure 9-57

After entering the job No, job date and Lic no, lic date the following screen is displayed.



Figure 9-58

Figure 9-59

9.2.2 View DEPB Ledger

The option shall be selected for viewing the ledger of the DEPB license.

Figure 9-60



Figure 9-61

Enter Registration No Press <Enter> Key

Registration Date Press <Enter> Key

OR

Enter License No Press <Enter> Key

License Date Press <Enter> Key

System will display the particulars.



9.2.3 RA Outgoing :

The importer has to approach the Customs Officer (having role of – ‘LIC’) to get the out-going RA

particulars. The officer after getting satisfied with the documents presented by the importer has to

enter the RA particulars.

Select the entry option from the menu displayed:

Figure 9-62

The Officer has to select the proper license, enter the value for which RA is required, Customs House

Code to which the RA is issued etc. The Officer has to generate a check list and hand-over to importer

for verification.

As explained above, the data entry mistakes pointed-out by the importer have to be corrected using the

‘Modify’ option. This iteration of medication and checklist generation will continue till the importer is

satisfied with the data entry.



Entry of Outgoing RA:


Figure 9-63

Enter License NO Press <Enter> Key

License Date Press <Enter> Key

On entry, display the license particulars.

The Officer, if satisfied that the proper license is selected for issue of RA, has to enter the rest of the

particulars, mainly

Enter Duty Credit Press <Enter> Key

On entry of the required parameters, system generates a RA Number and display.



Modify Outgoing RA:

The officer has to select the option to modify the entries made.

Figure 9-64

Enter RA No Press <enter> Key


Make the required corrections.

Print Out Going RA Checklist:

This is an Option for generating checklist. System will prompt for entry of RA No and Date



Figure 9-65

View Outgoing RA:

The officer has the option to view the RAs issued by the Customs House.

Figure 9-66

9.2.4 Incoming RA :

This is an option for entering the Incoming Ra from the Customs locations under ICES 1.0 and manual

locations.

System facilitates - Incoming RA is Incoming RA entry, Modify Incoming RA, Print IRA checklist



Figure 9-67

Incoming RA Entry

This is an option for entry of incoming RA.

Figure 9-68



Enter –

RA No & Date Generated/issued by the issuing Customs House

Issuing Customs Houser Press <F7> for help

Receiving Customs House System by default display the Customs House Code

Where officer is operating

The rest of the parameters are self explanatory.

On entry of all the parameters, system will display the following pop-up confirming the correctness

of entries:

Figure 9-69

Enter “Y” If the entries are OK other-wise ‘N”

On entering “Y”, system will generate a Registration No for the incoming Ra and display

Figure 9-70

Modify Incoming RA:

Select the option to modify the entries made during entry.



Figure 9-71

Field explanations and system is same as explained above.



Print Incoming RA Check list:

System will prompt for entry of –

- RA No/RA Date and

- Issuing CH as shown below:

Figure 9-72

9.2.5 Exit


9.3 Reports



Figure 9-73





Figure 9-74


9.4 Change Site


9.5 Change Role




Figure 9-75

9.6 Exit from ICES


system.



10 AAI (Goods Registration)

After payment of duty, debit of bond and bank gurantee whereever required when BE is ready for

examination by customs the goods are to be registered with the designated officer. The CHA/Importer

approaches the designated officer for goods registration. On login with AAI role, folllowing main menu

screen is displayed :

Figure 10-1

Double click option button to select.

10.1 Goods Registration

On selection of option ‘1’, following screen is displayed. Enter BE Number and BE Date. <F7> can be used

to select from list of values. The goods can only be registered after the

Regularization of prior BE

Debiting of Bond/BG wherever required

Payment of Duty



Figure 10-2

On entry of Bill of Entry and date, system fetches and displays the other particulars as shown in the

figure below:

Figure 10-3

Enter ‘Y’ for the prompt “Goods presented for Examination?(Y?N)”. System registers the goods of the BE

for examination.



10.2 Entry of IGM Detail for Prior BE

As mentioned earlier, the goods can only be registered after the regularization of the prior BE. To

regularize prior BE, the IGM details are to be entered. On selection of the option, following screen is

displayed:

Figure 10-4

Enter BE Number and BE Date. The existing parameters entered for IGM like MAWB No. HAWB No., total

packages, gross weight etc while filing Bill of Entry are fetched and displayed Enter the IGM Rotation

Number/date and Inward Date and click on <Save> button to save and confirm.

10.3 Reports





Figure 10-5



Figure 10-6




10.4 Change Role




Figure 10-7

10.5 Exit from ICES


system.



11 ACB (AC/DC – Bonds)

The bonds entered in the system for registration are to be accepted and approved by AC/DC – Bonds.

The officers authorized with AC/DC –Bonds role are also responsible for accepting and approving the

amendments to the bonds. The fresh/amendment entries for the bond are done by Amendment Clerk in

the Bond section. For details refer to Chapter 14 for Bond Officer Role REB.

On login to the ICES, following menu options are displayed:

Figure 11-1

Select appropriate option by double clicking the button.



11.1 Bond Management

Option button ‘1’ facilitates management of bond particulars including its acceptance, debit and credit.

Following screen is displayed on selection of the option:

Figure 11-2

The horizontal menu is displayed for selection of options.



11.1.1 View

View option menu facilitates viewing the BG Details, Bonds Ledger and BG Ledger as shown in the menu

below:

Figure 11-3

BG Details:

Click the option to view the Bank Guarantee details. The following screen is displayed on selection f the

option:



Figure 11-4

Enter the Bond Number either typing in the text box provided or by selecting from a list of values using

<F7> key.

Figure 11-5

Select value and press enter. System fetches and display the bank guarantee particulars as shown in the

figure below:



Figure 11-6

Bonds Ledger:

To view Bonds Ledger details, select the option. System displays screen as per Error! Reference source

not found.. Enter Bond number as explained above . The ledger details are displayed as shown in the

figure below:

Figure 11-7



BGLedger:

To view BBG Ledger details, select the option. System displays screen as per Error! Reference source not

found.. Enter Bond number as explained above. The ledger details are fetched and displayed as shown

in the figure below:

Figure 11-8

11.1.2 Accept

The CHA/Importer needs to get the bond particulars entered and submitted in the Bond section. After

successful entry and submission, the CHA/Importer approaches the AC/DC-Bonds for acceptance of the

bond. Select the option ‘Accept’ from the horizontal menu bar. The following screen is displayed:

Figure 11-9



Enter Job Number and Job Date which needs to be accepted. System confirms the Job number and Date

as shown in the figure below:

Figure 11-10

System displays the following screen if Job Number and job Date exists, otherwise display error.

Figure 11-11

System provides with an option to Accept or deny the Bond by entering ‘A’ or ‘D’ respectively after

verification of the details. Enter ‘A’ for acceptance of the bond. System confirms acceptance of the bond

particulars as shown below:



Figure 11-12

The CHA/Importer is required to deposit the bond in the Bond Section after its acceptance.

11.1.3 Bond Store

After the bond particulars are entered, the same is to be received in the store. The importer carries the

bond to the store for storage. On receipt of the bond, click on the option “Bond Store”. The following

screen is displayed for entry of Job Number and Job Date. The Job Number can also be entered by

selecting from list of values by pressing <F7> key.

Figure 11-13

System displays the following screen for entry of location and confirmation for receipt of bond as per the

following screen. Enter the location and press <Enter>

Figure 11-14

System displays the following alert.



Figure 11-15

11.1.4 Challan

It is possible for CHA/Importer to deposit cash in the bank in lieu of Bank Guarantee. The option

facilitates generation of challan for deposit of amount to the bank. The following pop-up screen is

displayed on selection of the option:

Figure 11-16

Enter BE Number, BE Date, Bond code, amount as cash deposit in lieu of BG required. Type ‘Y’ for the

option ‘Want to Generate Challan’ and press<Enter>. System confirms generation of challan as shown

below:



Figure 11-17

The CHA/Importer can deposit amount to the Bank.

11.1.5 Debit

After the bond is accepted by AC, the bond can be utilized against a Bill of Entry. The option ‘Debit’ from

the horizontal menu bar allows for debiting the bond. On selection of the option, following screen is

displayed:

Figure 11-18



Enter Bond Number either directly or by selecting from list of values using <F7> key. The parameters of

the bond including agency type, name, bond amount, closing date and current balance is fetched and

displayed as shown in the figure below. The system displays the following screen for BE particulars for

debiting the bond.

Figure 11-19

Enter BE Number and BE Date. If the appraiser has asked for bond for the bill of entry, system will fetch

the bond and BG amount to be debited. The balance credit amount for both bond and BG along with

Port of Registration is displayed. Confirm by typing ‘Y’ in the text box for “Does language of the bond

meets the legal requirements of the assessment of the BE” if satisfied with the content. Press <Enter>.

The amount is debited.

11.1.6 Submit

After data from checklist is verified, the same can be submitted for acceptance at ICES level. If the data

is entered and not submitted, an option is being provided to the AC/DC – Bonds to submit the entered

bond details.

Enter Job Number as shown in the figure below. < F7> can be used to select value from the list.



Figure 11-20

System confirms for the details and the Bond details are submitted.

Figure 11-21

The AC/DC-bond can now accept the bond by using the option 11.1.2.



11.1.7 Credit Bond

After fulfillment of requirement for the bond, the document needs to be closed for which the bond is

being debited. The option facilitates closing the debited bond amount for the document. Once all the

debit entries are closed the bond can be closed.


Figure 11-22

Enter Bond Number and press enter. The details are fetched and displayed. On pressing the enter key,

system prompt for bill of entry details debited for the bond. Type yes, if the bond requirement is

fulfilled.

11.1.8 Close

After fulfillment of requirement for the bond, the document needs to be closed for which the bond is

being debited. The option facilitates closing the debited bond amount for the document. Once all the

debit entries are closed the bond can be closed.




Figure 11-23

Enter Bond Number and press enter. The details are fetched and displayed. On pressing the enter key,

system closes the bond if all the requirements are fulfilled for the bond.

11.1.9 Quit

Use the option to quit and return to the main menu.



11.2 Bond Amendment

Once the bond is entered ad submitted, the values can not be modified by the Bond section without the

approval of AC/DC-bonds. If any modification is required, the CHA/Importer is required to submit

request for amendment. The following screen is displayed on selection of the option:

Figure 11-24

11.2.1 Add

BG or bond surety can be added by AC/DC as per request received from Importer/CHA. Select ‘Add’ for

the menu as shown in the following screen:

Figure 11-25



BG Additions:

On selection of the option, following screen is displayed. Enter Bond number. <F7> can be used for

selection from list of Bond numbers.

Figure 11-26

Screen for addition of BG particulars will be displayed as shown below:

Figure 11-27

Enter the parameters as per the screen. Enter ‘Y’ to confirm the saving. The system confirms the saving




Figure 11-28

Bond Surety:

Following screen is displayed on selection of the option. Enter the Bond Number as explained above.

Figure 11-29

Following screen is displayed for entry of the parameters.



Figure 11-30

Enter the parameters and save. For details on parameters refer to the Entry section.

11.2.2 Modify

The bond details, BG details and Bond Surety details can be modified by the using the options as shown

below:

Figure 11-31

For parameters and screens, refer to the screen under addition section.



11.3 Reports



Figure 11-32



Figure 11-33




11.4 Change Role




Figure 11-34

11.5 Exit from ICES


system.



12 ACS (AC Shed)

AC Shed is responsible for monitoring the activities in the shed, giving green channel permission for of

EDI and manual documents, give re-print permission at shed and activate BEs. On login to ICES with the

ACS role, following main menu is displayed:

Figure 12-1

To select desired option, click on the button.



12.1 Green channel Permission:

Select the option to give green channel permission for bill of entry. The bills of entry due for green

channel permission are fetched and displayed as shown in the screen below:

Figure 12-2

Select Bill of Entry from the list of values .The particulars for the bill of entry are fetched and displayed


Figure 12-3



The horizontal menu is provided to view Bill of entry details both submitted by the CHA/Importer and

processing details, view and give departmental comments , permit green channel and move to next BE.

12.1.1 View



Figure 12-4

Select an option from the menu to view relevant details for the bill of entry. Refer to section 5.1.3 for details on individual View menu options.

12.1.2 Comments

The comments option can be used to enter departmental comments. The raised queries and messages

can also be viewed by using this option.




12.1.3 Permit Green Channel

Select ‘Permit Green Channel’ option to give permission for green channel. System displays following

screen for confirmation of allowing green channel. Type ‘Y’ and press enter.

Figure 12-5

System confirms green channel permission.

Figure 12-6

12.1.4 Next BE

After the green channel is permitted or rejected, the BE can be forwarded to the next officer/section for

further processing. The following screen is displayed on selection of the option. The list of values are

displayed as shown below:

Figure 12-7



Select the section to which the BE needs ot be marked to. The following screen is displayed. Press

confirm to marking the BE .

Figure 12-8

Use ‘Exit Menu’ option to exit from a particular option and return to the main screen as per figure 12.3.

Use ‘Quit’ to close the green channel option and return to the main menu.

12.2 View BE



Figure 12-9

Select an option from the menu to view relevant details for the bill of entry. Refer to section 5.1.3 for details on View menu options.



12.3 Document status

Use the option to view the current status of the bill of entry document in ICES. On selection, following


Figure 12-10

Enter Bill of Entry number of the document by either typing directly in the text box or use <F7> to select

from the list. The relevant particulars are fetched and displayed.

12.4 BE s allocated

This option allows list of Bills of entry allocated to the user as shown in the figure below:

Figure 12-11



12.5 Manual GC

If the CHA/Importer has not asked for green channel during filing of BE and want to take green channel

option after the assessment, the AC/DC –Shed has to allow manual green channel to bill of entry. Select

the option to allow manual green channel permission. The following screen is displayed. Enter the bill of

entry number and date. System fetches the details and display as shown below:

Figure 12-12

Enter ‘Y’ to confirm green channel. To deny, enter ‘N’.

System confirms green channel as shown below:

Figure 12-13



12.6 Reprint Permission for Shed

Due to any reason, if final copy of the BE is not printed successfully, re-print permission is required to be

given by AC/DC- Shed. On selection of the option, following screen is displayed:

Figure 12-14

Enter the Bill of Entry number. The parameters are displayed and fetched as shown above. Type ‘Y’ to

allow reprinting of the bill of entry.

Figure 12-15



12.7 Enquiry by CHA no



Figure 12-16


12.8 BE s to be activated by Appraiser




Figure 12-17

12.9 Enquiry by Airway Bill No/BL No

The option allows enquiry on Airway Bill /bill of Lading. On selection of the option, following screen is

displayed. Enter MAWB/BL No. and HAWB/HBL No. The parameters are fetched and displayed as shown

below.

Figure 12-18

Type ‘Y’ to continue.



12.10 List Manual GC Clearance

The option displays list of manual green channel clearance. On selection of the option, following screen

is displayed:

Figure 12-19

The list of values is displayed as shown in the figure below:

Figure 12-20

Select from list of values. System fetches the particulars and displays details as shown in the figure

below:



Figure 12-21

12.11 Reports



Figure 12-22





Figure 12-23


12.12 Change Role




Figure 12-24

12.13 Exit from ICES


system.



13 ACT (AC/DC – Transshipment)

AC/DC Transshipment is responsible for managing bonds related to transshipment cargo. On login to

ICES On login to ICES with the ACT role, the following screen is displayed:

Figure 13-1

The option available are same as available to AC-Bonds. For details on individual options, refer to 11


Refer to section 11.1

13.2 Bond Amendment


13.3 Reports


13.4 Change Site


13.5 Change Role




14 REB (Bond Officer-Registration Bond)

The Importer is required to execute bond/bank guarantee with customs for different purposes like

import under specialized schemes DEEC, EOU, Re-exports, Transhipment, warehousing etc as per the

laid-down customs procedure. The ICES provides a module to register and maintain all the bonds in ICES.

The officer with REB role is assigned the responsibility of registering and maintaining the bonds. On

login to ICES with REB role, following screen is displayed:

Figure 14-1


To enter and maintain bond select option ‘1’ from the main menu by double clicking on the Bond

management option button. The following screen is displayed:



Figure 14-2

The Horizontal menu bar is provided to view enter modify, manage bond n store, debit bond, print

checklist and submit bond details after verification of the checklist.

14.1.1 View

View option menu facilitates viewing the BG Details, Bonds Ledger and BG Ledger as shown in the menu

below:

Figure 14-3



BG Details:

Click the option to view the Bank Guarantee details. The following screen is displayed on selection f the

option:

Figure 14-4

Enter the Bond Number either typing in the text box provided or by selecting from a list of values using

<F7> key.

Figure 14-5

Select value and press enter. System fetches and display the bank guarantee particulars as shown in the

figure below:



Figure 14-6

Bonds Ledger:

To view Bonds Ledger details, select the option. System displays screen as per Error! Reference source

not found.. Enter Bond number as explained above . The ledger details are displayed as shown in the

figure below:

Figure 14-7



BG Ledger:

To view BBG Ledger details, select the option. System displays screen as per Error! Reference source not

found.. Enter Bond number as explained above. The ledger details are fetched and displayed as shown


Figure 14-8

14.1.2 Entry

The option facilitates entering/registering Bond/BG details in ICES. The type of Bond, Bond Amount,

Bank Guarantee in % age of bond amount needs to be registered. On selection of the option, following

screen is displayed with cursor at “Continuous Bond *Y/N+:

Figure 14-9

Enter parameters as per the table below:



Sr. No. Field Name Explanation

1 Continuous Bond (Y/N) Enter ‘Y’ for continuous bond otherwise enter ‘N’

2 Bond type Enter type of bond. Use <F7> to select from list of values

3 Agency type Enter Type of Agency. Use <F7> to select from list of values

4 Agency Code Enter Agency code. Use <F7> to select from list of values.

4 Value Enter Value in Rupees

5 Name Agency Name. Fetched on selection of Agency code



6 BG % Enter Bank Guarantee in % age of bond value

7 Remark Enter Remarks, if any

8 Bond Date Enter Bond date

9 Month Enter number of months for which the Bond is valid

10 Expiry Date Automatically calculated by the system. Change if required

11 Enforce Date Date from which Bond is enforced, Change if required

The screen will be as follows after entry of data:

Figure 14-10

Press Enter key. System will pop-up the following window prompting for modification if required before

saving the data.

Figure 14-11

Enter ‘Y’ to modify the data. Control will return to Error! Reference source not found.. Otherwise press

‘N’. System will prompt for entry of Bank guarantee details as below:



`````````````````` Figure 14-12

Enter ‘Y’ to enter Bank Guarantee details. Following screen is displayed:

Figure 14-13

Enter details as per the following table:

Sr. No.

Field Name Explanation

1 Value Enter value of Bank Guarantee in Rs.

2 BG Number Enter Bank Guarantee Number

3 BG Date Enter Bank Guarantee Date

4 Exp Date Enter Expiry Date for the BG. The Expiry date shall atleast 180 days greater than the Bond Expiry Date

4 Enforce Date Enter BG Enforcement Date. BG is enforced from the Date of Bond Expiry

5 Upto BG valid upto

6 Bank Code Enter Bank Code – Select from list of values by using <F7>



7 Bank Name System fetches from the directory & display

8 Address System fetches from the directory & display

9 Revalidate Revalidate

10 State System fetches from the directory & display

11 Pin System fetches from the directory & display

System prompt for modification. If no modification desired, system prompt for entering more records

for Bank Guarantee. Enter ‘Y’ to enter details of another Bank Guarantee for the Bond otherwise enter

‘N’ as shown in the figure below:

Figure 14-14

After Bank guarantee, system prompt for entry of Surety details:

Figure 14-15

Enter ‘Y’ for entry of surety details as shown above. The following screen is displayed for entry of surety

details:



Figure 14-16

Enter particulars of Surety for the bond as per the screen above. If CHA has given the surety, enter CHA No.

directly or select from <F7> list. The other parameters are fetched from the directory and displayed. If the

surety is not from CHA, other the details in ‘Others’ field. Enter Name, Address, State and Pin code. Enter

remarks and press enter.

System will prompt for modification, if required.

Figure 14-17

Multiple surety details can be added. Enter ‘Y’ for entering more records as per the following screen.

Figure 14-18

System will prompt for saving the details.



Figure 14-19

Press ‘Y’. System will assign a job number to the job entered.

Figure 14-20

14.1.3 Checklist

After entry, print checklist for verification of the data entered. Click on the option ‘Checklist’ from the

horizontal menu as per the screen Figure 14-2. System prompt for Job Number and Job date as shown in

the screen below:

Figure 14-21

Enter Job Number and Date. System generate the checklist as shown below:



Figure 14-22

Verify the checklist. After verification if any data entered is found incorrect, the same can be modified

by using the ‘Modify’ option of the horizontal menu as per the screen Figure 14-2.

14.1.4 Modify

To modify the already entered job, select the option.

Figure 14-23

The parameters are fetched and displayed. Modify the data and save. The flow is same as explained for

entry section and data for bank guarantee and surety can be modified accordingly.



Figure 14-24

14.1.5 Submit

After data from checklist is verified, the same can be submitted for acceptance at ICES level. Once

submitted successfully, data becomes part of the ICES and can not be modified. To submit the bond,

select the ‘Submit’ option from the horizontal menu as per the screen Figure 14-2.

Enter Job Number as shown in the figure below. < F7> can be used to select value from the list.

Figure 14-25

System confirms for the details and the Bond details are submitted.



Figure 14-26

The Importer is now required to approach the AC bond for acceptance of the bond details.

14.1.6 Debit

After the bond is accepted by AC, the bond can be utilized against a Bill of Entry. The option ‘Debit’ from

the horizontal menu bar allows for debiting the bond. On selection of the option, following screen is

displayed:



Figure 14-27

Enter Bond Number either directly or by selecting from list of values using <F7> key. The parameters of

the bond including agency type, name, bond amount, closing date and current balance is fetched and

displayed as shown in the figure below. The system displays the following screen for BE particulars for

debiting the bond.

Figure 14-28

Enter BE Number and BE Date. If the appraiser has asked for bond for the bill of entry, system will fetch

the bond and BG amount to be debited. The balance credit amount for both bond and BG along with

Port of Registration is displayed. Confirm by typing ‘Y’ in the text box for “Does language of the bond

meets the legal requirements of the assessment of the BE” if satisfied with the content. Press <Enter>.

The amount is debited.



14.1.7 Manual BE - Debit

The bond can also be utilized for manually processed Bills Entry other than the ICES processed Bills of

Entry. On selection of the option, the following screen is displayed:

Figure 14-29

Enter Bond Number either typing directly or selecting from a list of values. System fetches the

particulars for the bond. The following screen is displayed for capturing the manual bill of entry details

along with the debit amount as shown in the following screen:



Figure 14-30

Enter the document Number and document date along with the Bond and BG amount to be debited.

Enter remarks if any. Confirm by typing ‘Y’ for debit of the amount. System confirms the debit as shown


Figure 14-31

14.1.8 Manual BE –Debit Slip Print

After the bond id debited for the manual Bill of entry, a bond debit slip needs to be printed. Select the

menu option MBE_Print for printing of Debit Slip. The following screen is displayed:



Figure 14-32

Enter Bill of Entry Number and bill of entry date. Use <F7> for selecting from list of values if required as

shown below:

Figure 14-33

After entry of the details, the screen will look as shown below:



Figure 14-34

Press <Enter>. Bond debit slip is generated in three copies; importer copy, customs copy and customs

office copy as shown below:

The format is same for all the copies. The ‘IMPORTER COPY’ is replaced with ‘CUSTOMS COPY’ and

‘CUSTOMS OFFICE COPY’.



14.1.9 Bond Store

After the bond particulars are entered, the same is to be received in the store. The importer carries the

bond to the store for storage. On receipt of the bond, click on the option “Bond Store”. The following

screen is displayed for entry of Job Number and Job Date. The Job Number can also be entered by

selecting from list of values by pressing <F7> key.

Figure 14-35

System displays the following screen for entry of location and confirmation for receipt of bond as per the

following screen. Enter the location and press <Enter>

Figure 14-36

System displays the following alert.

Figure 14-37



14.2 Reports:



Figure 14-38



Figure 14-39


14.3 Exit from ICES


system.



15 SUP (Appraising Officer-Shed)

The CHA/Importer is required to present the Bill of Entry at shed for registration for Examination. After registration, the BE is passed on to the Shed Appraiser who is responsible for examination of the goods. The CHA presents BE along with documents like Delivery Order copy, MAWB/BL copy, Invoice in original, Packaging list, certificate of origin, exemption certificate, copy of the bond, GATT declaration etc . The shed Examiner examines the goods and enter report. The Examination report is reviewed by the shed Appraiser and if the officer has any doubt, clarification can be sought. After the examination process is complete, the Shed Appraiser gives ‘Out of Charge’ order. The ICES facilitates handling the role of Shed Appraiser by the role SUP.

On successful login to the system, following screen is displayed:

Figure 15-1



15.1 OOC or Clarification

Select option ‘1’ by double clicking on the button to give Out of Charge or seek clarification. The


Figure 15-2

Enter Bill of Entry number and Date. The BE Number can also be entered by selecting from list of values

by using <F7> key. On pressing <F7> key, following pop-up is displayed:

Figure 15-3

Select the value.



Figure 15-4

Press <Enter> key. The system fetches the details and displays as shown in the figure below:

Figure 15-5

Use <UP> and <Down> key to move between items.

The horizontal menu bar provides option for entering/viewing comments, view details of the BE and give

out of Charge. Move mouse pointer to an option and click mouse button to select.

15.1.1 COMMENTS

The comments option can be used to enter departmental comments. The raised queries and messages

can also be viewed by using this option.




15.1.2 Comment on rep

Use option to view and give comment on Examination Report. On selection of the option, following


Figure 15-6

Enter comments in the Editor section provided. Press <Ok> after entering the details.

15.1.3 View

The menu option facilitates viewing of examination order, instructions, departmental comments,

examination report along with the Bill of entry details. On selection of the option, the details are fetched

and displayed. Click individual item in the menu to view details as shown in the figure.

Figure 15-7



Exam order: The examination report is displayed as shown in the figure below:

Figure 15-8

Exam Instr: The examination Instructions are displayed as shown in the figure below:

Figure 15-9

Dept COM : Departmental comments are displayed as below:

Figure 15-10

The comments can also be entered as shown in the figure below:



Figure 15-11

Exam report: Examination Report is displayed as shown in the figure below:

Figure 15-12

Figure 15-13



BE Master: The master details of the bill of entry are displayed as per the following figure.

Figure 15-14

Invoice : The invoice details are displayed as below:

Figure 15-15

Move <Up> & <Down> arrow key to view details of multiple invoices.

Item Detail : The item details will be displayed as below:

Figure 15-16



Accessories : The accessories details can be viewed as follows:

Figure 15-17

Package Weight : The packaging details can be viewed as follows:

Figure 15-18

RSP Detail : The RSP details, if applicable are shown as follows:

Figure 15-19



15.1.4 O/C

To give Out of Charge for a bill of entry, select the option O/C from the menu.

Figure 15-20

Enter ‘Y’ to confirm Out of Charge.

15.1.5 Next BE

On selecting the option, the Examination and Consignment status is displayed. If agree with the

EO/Inspector report, press ‘Y’.

Figure 15-21

Following screen is displayed for marking the BE to the AC/Inspector.

Figure 15-22



15.2 Document Status

The document status option allows viewing the current status of the document and facilitates printing of

Bill of entry.

The following screen is displayed on selection of the option. Enter Bill of Entry Number and Date. System

provides facility to select Bill of Entry from list of values by pressing <F7>.

Figure 15-23

System fetches the particulars and displays the status. Click on <Print OOC> button to print the Out-of-

charge Bill of Entry.

15.3 View BE

The Shed Appraiser is provided with an option to details of Bill of Entry including its declaration, duty

and processing details. Following screen is displayed on selection of the option:



Figure 15-24

The horizontal menu allows selection of option for view. Move mouse pointer to the option and click

mouse button. For detail on individual items, refer to the section 5.8.

15.4 BE s allocated

The option allows viewing of the Bills of entry allocated. On selection of the option, following screen is

displayed:

Figure 15-25



15.5 Recall BE From Inspector for Manual

The option allows for recalling the Bill of Entry from the Inspector for allowing manual Green channel

Facility. The following screen is displayed on selection of the option:

Figure 15-26

Enter Bill of entry number and date. <F7> can be used for selecting from list of values.

Figure 15-27

The following screen is displayed:

Figure 15-28



Enter reason for allowing green manual green channel as shown in the figure above.

Confirm by typing ‘Y’ as below:

Figure 15-29

System confirms saving of information

Figure 15-30

And prompt for continuation as shown below:

Figure 15-31

Type ‘N’ to stop and return to main menu.

15.6 IGM Enquiry:

The option allows viewing of the IGM particulars based on submission date, IGM no. SMTP number and

Bill of Lading /MAWB Number. The following screen is displayed on selection of the option :



Figure 15-32

Click on the button provided to select an option.

Query on Submission date:

Enter submission date. <F7> can be used for selection from list of values as per the following screen. .

System fetches the IGM filed on the days as shown below:

Figure 15-33



Query on IGM Number/SMTP Number:

To display particulars about a IGM/SMTP, type the IGM Number/SMTP Number as shown below. System

fetches the line-wise details for the IGM.

Figure 15-34

Use <F7> to select value from the list for IGM Number and SMTP Number.

View BE :

To view details of BE filed against a particular line, move cursor to the line and click on View BE. The

particulars of the Bill of Entry are displayed. Refer to section ‘View BE’ for details on screens.

Container Detail :

Use option to view container details as shown below:

Figure 15-35



Query on BL No/MAWB No :

To view details of a Bill of Lading/Master Airway Bill details, select the option and enter BL/MAWB

Number as shown in the figure below:

Figure 15-36

Records are fetched and displayed. Click on the <Back> button to move back to the IGM Enquiry Menu.

Select ‘Quit’ option and click <Go> to closed IGM Enquiry and return to the main menu.

15.7 Reports:





Figure 15-37



Figure 15-38


15.8 Change Site

ICES provides option to the officer to operate ICES for multiple custom locations with in the group, if

permitted by the System Manager of the site. Use option to change within authorized sites. On selection

of the option, the list of authorized sites are displayed as shown in the figure below:



Figure 15-39

Double click on the site code to select.

15.9 Exit from ICES


system.



16 SUK (Officer for Kacha BE Release)

The role SUK facilitates out of charge of Kacha Bills of Entry. The role is equivalent to Shed Appraiser as

explained in previous chapter. On login to ICES with the role, following screen is displayed:

Figure 16-1

Select an option by clicking on the button provided.

16.1 OOC or Classification

Use the option to give Out of Charge to a Kacha BE or seek clarification related to Kacha BE. For details

refer to section 15.1.

16.2 Reports

The officer is provided with an option to view directory reports. Refer to section 15.7 for details.

16.3 Change Site






Figure 16-2


16.4 Change Role




Figure 16-3

16.5 Exit from ICES


system.



17 SUX (Officer for X-Bond BEs)

The role SUX facilitates out of charge of X-Bond BEs. The role is equivalent to Shed Appraiser as

explained in previous chapter. On login to ICES with the role, following screen is displayed:

Figure 17-1

17.1 Release X – BOND

Use the option to Release X-bond Bills of entry. . For details refer to section 15.1.


The option allows viewing the current status of the document. Refer to section 15.2 for details.






Figure 17-2


17.4 Reports

The officer is provided with an option to view directory reports. Refer to section 15.7 for details.



17.5 Change Role




Figure 17-3

17.6 Exit from ICES


system.



18 ISHD (Printing BE in Shed)

The role allows printing of Out-of-charge Bills of entry in shed on request by the Importer/CHA. On login to ICES with the role, following screen is displayed:

Figure 18-1


The document status option allows viewing the current status of the document and facilitates printing of

Bill of entry.

The following screen is displayed on selection of the option. Enter Bill of Entry Number and Date. System

provides facility to select Bill of Entry from list of values by pressing <F7>.

Figure 18-2



System fetches the particulars and displays the status. Click on <Print OOC> button to print the Out-of-

charge Bill of Entry.

18.2 Reports



Figure 18-3



Figure 18-4




18.3 Change Site




Figure 18-5


18.4 Exit from ICES


system.



19 PAC (Post Audit - AC)

For the custom locations where Risk Management System is operational, the system of concurrent audit

is abolished and replaced with Post-Clearance Compliance Verification (Audit) function. The RMS selects

and mark bill of entry documents which has to be audited after clearance. The bills of entry selected by

RMS are than processed by scrutinizing the data onscreen and verifying the compliance by the PAO (Post

Audit Appraiser in ICES.

On successful login to the ICES by the officer authorized with PAC role, the following screen is displayed:

Figure 19-1

The officer is provided with options to post audit BE, check the document status and view reports.

19.1 Post Audit of BE

The RMS Module is currently under development. The Post Audit of BE will be applicable to RMS

enabled ICES Custom locations. The role is included for the sake of completeness of the document. The

process and screens of Post Audit will be included after the module is developed and implemented.


The option provides viewing the current processing status of the bill of entry. The following screen is

displayed on selection of the option. Enter Bill of Entry Number and Date. System provides facility to

select Bill of Entry from list of values by pressing <F7>.



Figure 19-2

System fetches the particulars and displays the status.

19.3 Reports



Figure 19-3





Figure 19-4


19.4 Change Role




Figure 19-5

19.5 Exit from ICES


system.



20 COMMISSIONER

The commissioner is provided with options to view reports, status of documents and view details about

particular BE. On login to the application, the following menu is displayed for Commissioner:

Figure 20-1





Figure 20-2




20.2 View BE

The Officer is provided with an option to view particulars about a BE including its declaration

parameters, departmental comments, queries along with their replies, duties, RMS instructions etc.

Following screen is displayed on selection of the option. The vertical menu bar provides details that can

be viewed. Select an option from the menu to view the parameters.

Figure 20-3

Refer to section 5.1.3 for details on the View option.



20.3 Reports



Figure 20-4



Figure 20-5




20.4 Change Site




Figure 20-6


20.5 Change Role




Figure 20-7

20.6 Exit from ICES


system.



21 ADN (Administrator Imports)

The System Manager for Imports is responsible for managing the administrative aspects of the

application. The system manager is provided with number of option like

Reallocating Bill of Entry

Changing the priority of Bill of entry

Activating/Deactivating Bill of Entry

Re-allocate amendments

Reallocating officer to different group

Cancel Out of Charge etc.

The officer is also with options to

Check the document status

View Bill of Entry

Check Status of BE Queue

View Direcotries/MIS Reports etc

On login to the application with authorize AND role, following screen is displayed with main menu

options:

Figure 21-1







Figure 21-2




21.2 Reallocate Group to Officer

The option facilitates adding/changing the officer for a group. The following screen is displayed on

selection of the option. The group of AC/DC, Auditor and Appraiser can be changed..

Figure 21-3

21.2.1 AC/DC

Select option ‘1’ to change AC/DC for a group. Following screen is displayed. Enter the Appraising group

by typing or selecting from a list using <F7>. Similarly enter the current User ID’s of the Current and new

AC/DC as shown in the figure below. Press <Enter> to save. Press <Enter> to save or <F3> to close

without saving.

Figure 21-4

On pressing <Enter>, system confirms as shown in the figure below.



Figure 21-5

21.2.2 Auditor

Select option ‘2’ to change Auditor for a group,. Following screen is displayed. Enter the Appraising

group by typing or selecting from a list using <F7>. Similarly enter the current User ID’s of the Current

and new AC/DC as shown in the figure below. Press <Enter> to save. Press <Enter> to save or <F3> to

close without saving.

Figure 21-6

On pressing <Enter>, system confirms as shown in the figure below.

Figure 21-7



21.2.3 Appraiser

Select option ‘3’, to change Appraisers for a group,. Following screen is displayed. Enter the Appraising

group by typing or selecting from a list using <F7>. The system displays the current list of appraiser’s

assigned to the group. The system provides option of adding/deleting appraisers to the list. To add

appraiser, type ‘A’ is the text box provided for the label “Do you want to (A)dd/(D)elete Appraisers” and

enter the User ID of the appraiser in the next field as shown in the figure below. Use <F> to select from

list of values. Type ‘D’ and enter UserID to delete the appraiser from the list. Press <Enter> to save or

<F3> to close without saving.

Figure 21-8

Figure 21-9

21.2.4 Quit

Type ‘0’ to quit Reallocation of Group Screen and return to the master screen.



21.3 View BE

The System Manager is provided with an option to view particulars about a BE including its declaration

parameters, departmental comments, queries along with their replies, duties, RMS instructions etc.

Following screen is displayed on selection of the option. The vertical menu bar provides details that can

be viewed. Select an option from the menu to view the parameters.

Figure 21-10

Refer to section 5.1.3 for details on the View option.



21.4 CANCEL OOC

After the out of charge is given, the document is moved to the archive from the active area. If the

document needs to be re-assessed because of any reason, the document needs to be moved to the

Active area. The cancellation of out of charge moves the document to the active queue of the shed

appraiser and s available for further processing.

On selection of the option, following screen is displayed. Enter the Bill of Entry Number and Date.

System fetches and displays the particulars.

Figure 21-11

Enter ‘Y’ for confirming the Cancellation of Out-of-Charge. System prompts for entering of the Remarks

for cancellation.

Figure 21-12



Enter remarks in the screen provided as below:

Figure 21-13

System prompt for confirmation of the Reason/File No. as entered in the Figure 21-11.

Figure 21-14

The system confirms the cancellation of Out of Charge as shown below:

Figure 21-15



21.5 Delete BE

Select the option to delete the existing Bill of Entry. The system prompts for the following screen. Enter

the Bill of Entry Number and Date as shown the Screen.

Figure 21-16

Enter the Bill of Entry Number and Bill of Entry Date. The other parameters are fetched and displayed.

Enter the reason for cancellation as shown in the figure below:

Figure 21-17



Type ‘Y’ for the prompt ‘Do you want to Cancel this BE?’

Figure 21-18

The system records the summary details of the BE and confirms the same.

Figure 21-19

Press <OK>. The records are deleted .

Figure 21-20



21.6 Activate BE

The Imports system Manager is provided with an option to activate BE, if currently de-activated. The BE

can be suspended from further processing either by the officer or by Risk Management system by de-

activating the same. Select the option to activate the BE. Enter the Bill of entry Number and Date. The

other parameters are fetched as shown in the figure below. Enter ’Y’ and press <Enter> to activate the

BE.

Figure 21-21



21.7 Activate All BE s

The option facilitates activation of all the BEs assigned to a particular officer. On selection of the option,


Figure 21-22

Enter officer ID. All the deactivated BEs for the officer is displayed. Type ‘Y’ to activate all the BEs.

System conforms as shown below:

Figure 21-23



21.8 Deactivate BE

The BE can be de-activated by using the option. To de-activate, enter BE No. and Date as shown in the

figure below. System fetches the parameters and display. Enter ‘ Y’ to de-activate the BE.

Figure 21-24

System confirms and de-activate the BE.

Figure 21-25

21.9 Change Appraising group of BE

The Bill of Entry on submission is forwarded to the concerned appraising group dealing with the

commodity. The option allows to move the BE from one appraising group to another. On selection of the

option, following screen is displayed. Enter bill of Entry Number and Date. System fetches and displays



the other parameters. Type the New Appraising Group in the text box provided and clicks the <Submit>

button.

Figure 21-26

System changes the group and confirm as shown below.

Figure 21-27



21.10 Change Priority/Reallocate

The System Manger (Imports) is provided with an option to re-allocate/change priority of the Bill of

Entry as per the requirement. If an officer is on leave or transferred, the option can be used to reallocate

the BEs to another officer. Following screen is displayed on selection of the option:

Figure 21-28

Enter the desired option in the text box provided. The sections below explains the options in detail.



21.10.1 Reallocate BE s (All)

To reallocate all the BEs currently allocated to an officer to another officer, select the option. Following

screen is displayed.

Figure 21-29

Enter the role either tying in the text box or selecting from a list of values by clicking <F7> button.

Similarly enter/select the User ID of the current officer who has to be relieved and User ID of the officer

to whom the documents are to be allocated. Type ‘Y’ and press <Enter> to confirm. The system

displays the following message after re-allocating the BEs.

Figure 21-30



21.10.2 Reallocate Particular BE

The option allows re-allocating a particular BE to another officer. The following screen is displayed on

selection of the option. Enter the Bill of Entry Number and Date. System fetches and displays the other

particulars namely Importer, CHA, and current Officer ID. Enter the officer ID to whom the document is

to be assigned along with the reason. Type ‘Y’ to confirm.

Figure 21-31

System re-allocate the BE and confirms.

Figure 21-32



21.10.3 Change Priority- Apr

The option allows changing the priority for an appraiser.

21.10.4 Change Priority –Audi

The option allows changing the priority for an auditor.

21.10.5 Change Priority –Asst Comm.

The option allows changing the priority for AC.

21.10.6 Allocate System App BE to APR

The option allows allotment of system appraised BE to an appraiser. The following screen is displayed on

selection of the option. Enter the Bill of Entry Number and Date. System fetches the current section and

Appraisal group. Enter the User ID of the officer to who the BE has to be allocated. Confirm by typing

‘Y’. The BE is allocated to the appraiser.

Figure 21-33

Enter ‘7’ in the main menu to quit.



21.11 Group Officer Relationship

The option facilitates viewing the officers assigned to the appraising groups. Following screen is

displayed on selection of the option. The system shown the Chapters, their associated groups, RMS

status and associated AC and auditor for the group.

Figure 21-34

View Appraisers

To view the appraiser assigned to the groups, click on <View Appraiser> button. The systems displays

the group-wise appraisers allocated as shown below:

Figure 21-35



View Group7 DCs and Auditors

To view the DC and auditors assigned to group ‘7’ , click the ‘View Group 7 DCs/Auditors’ button. System

displays the officer IDs as shown below:

Figure 21-36



21.12 Reallocate Amendment

The option facilitates re-allocate of amendment requests currently pending with officers. The following

menu is displayed on selection of the option.

Figure 21-37

Enter appropriate option.



21.12.1 Reallocate Amendments (All)

Enter ‘1’ to allocate all amendments pending with an officer to another officer. The following screen is

displayed. Enter the officer IDs for both current officer and the officer to whom amendments are to be

transferred. Confirm by typing ‘Y’

Figure 21-38

System confirms as shown in the figure below:

Figure 21-39



21.12.2 Reallocate Particular Amendment

To allocate amendments of a particular BE to another officer, enter option ‘2’. Following screen is

displayed. Enter BE number. <F7> can also be used for selecting BE from list. The number of

amendments and user ID of the current officer is displayed. Enter User ID of the new officer and confirm

by entering ‘Y’.

Figure 21-40

System confirms as shown below:

Figure 21-41

21.12.3 Quit

Enter option ‘3’ to quit. The control returns back to main menu.



21.13 BE Queue Status

Select the option to check the BEs in the current queues. The following screen is displayed:

Figure 21-42

Enter the Queue ID and press <Enter>

System fetches and displays the Bill of entry number, date, officer ‘s User ID, Group, priority, whether

active ad current status of the document as shown in the figure below:



Figure 21-43

Click on <Exit> button to quit and return to main menu.

21.14 Amendment Queue Status

Similarly, to check the amendment queue status, select the menu option “amendment Queue Status” by

double clicking the button. The queue is displayed as shown in the figure below:

Figure 21-44

Click <Exit> button to close and return to the main menu screen.



21.15 Section 48 Queue Status

Select the option to check the Section 48 Queue Status. The system displays the parameters as per the

following screen for the jobs pending for Section 48 approval.

Figure 21-45

21.16 BE Movement

Select the option to view the movement of BE from one stage to another during its processing. On

selection of the option following screen is displayed. Enter BE Number either by entering or selecting

from list by clicking <F7>. The movement of BE is displayed.

Figure 21-46



21.17 View Directories

ICES uses number of masters called directories for processing of the documents. The following screen is

displayed on selection of the option.

Figure 21-47

Click on the ‘Directory View’ option from the horizontal menu bar for selection of type of directory. The


Figure 21-48



Click on the Directory Name to view the details.

Steamer Agent Directory

The shipping line directory is displayed as shown in the figure below: Use <Up> and <Down> arrow keys

to view the details.

Figure 21-49

Click on exit button to close.

Unit Quantity Code

The UQC directory is displaying the code and description can be viewed by using the option.

Figure 21-50



CETH Directory

The following screen is displayed on selection of the option:

Figure 21-51

Enter CETH Code. <F7> help is available for selection from list of values.

Figure 21-52

System fetches and displays the particulars as shown in the figure below:

Figure 21-53

Click on <Exit> button to close.



CTH Directory

On selection of CTH, the parameters are displayed as shown below:

Figure 21-54

Notification Directory

Following screen is displayed on selection of the option. Enter the Notification Type, Notification

Number and Last Amended On parameters. The parameters can also be selected from the list of values

by using <F7> keys.

Figure 21-55



The system fetches and displays the parameters as shown in the figure below:

Figure 21-56

Click on <Exit> to close and return to Directory Menu. Click on <Next Set> to view details about another

notification.

IEC Directory

The details regarding Importer can be viewed by using the option. The following screen is displayed on

selection of the option.



Figure 21-57

Enter the IEC Code. System fetches and displayed the IEC Name, address and Brach office details.

Currency Directory

The currency directory option displays the currency code and its description as shown in the figure

below:

Figure 21-58

Country Directory

The Country directory option displays the Country code and its description as shown in the figure

below:



Figure 21-59

Airline Directory

The Airline directory option displays the details as shown in the figure below:

Figure 21-60

Cess Directory

The Cess Directory can be viewed by using the option as shown in the figure below:



Figure 21-61

CHA Directory

The CHA Directory can be viewed by using the option as shown in the figure below:

Figure 21-62

Enter CHA Code. Help facility is available on clicking the <F7> button. Select code from the list as shown

below:



Figure 21-63

The system fetches and displays the particulars as shown in the figure below:

Figure 21-64



21.18 Reports



Figure 21-65



Figure 21-66




21.19 Change Role




Figure 21-67

21.20 Exit from ICES


system.



22 System Manager

The System Manager is responsible for managing the administrative aspects of the application. The

system manager is provided with number of administrative options to manager users and roles. The

following screen is displayed on successful login to the application.

Figure 22-1

22.1 Role Management

The option facilitates assigning, revoking and changing roles to the site officers. The following screen

appears when this option is selected.

Figure 22-2

The cursor will be on user_id field. A list of user_ids along with Names of employees will be displayed. The SM can use <Up> and <Down> arrow keys to select the required officer particulars.



On selection of code, the parameters employee name, Registered On and Designation will get displayed

and cursor will move to ‘Grant/Revoke Role to/From site’.

Figure 22-3

On entering required site name and enter pressed , the following message gets displayed.

Figure 22-4

22.2 Active Users - Report

Displays the list of active users given the site id, Role name, user id. List of Values are provided for the

fields Site id, Role name and User Id . SM Can make use of list of values field to select the required

particulars or can enter the same. ALL_ROLES can be entered/selected to display active users of all roles

and Also ALL_USERS can be entered/selected to display all active users.



Figure 22-5

Once the above particulars are entered the report is displayed. The SM has the option to print the same

or to exit from this option.

Once the Print option is chosen the report is printed

Figure 22-6



22.3 View Directory

Refer to section 21.17 for details

22.4 Message Management

This option is available for Systems manager for Entry of Agency for which message Exchange is to be

done for this Customs Site.

Figure 22-7

For Entry of Agency SM has to clik on <ENTRY> button. The cursor will move to Message Field and list is

provided to select the message. The Screean will appear as below



Figure 22-8

Select message for sending out-going messages to the concern agency.

Figure 22-9

After entry of message details message description and sender id will be populated by system. The

cursor will move to Receiver Id as shown in Figure below.



Figure 22-10

Select the agency for receiving message from the list.After Entry of Receiver id, Receiver name has to be

entered in full. Figure below will appear as popup.

Figure 22-11

After Completion of Activity, press <Save> button. The message for Successful completion will appear as

per the Figure.



Figure 22-12

The message for Successful completion will appear as per the Figure below.

Figure 22-13

22.5 Reports




23 IGM – Import General Manifest

The officer assigned with IGM role in ICES is responsible for approving the Import General Manifest requests submitted by the Shipping Agents/Lines. On successful login to the application with the role, the following screen is displayed:

Figure 23-1

The menu option can be selecting by clicking the option button. As defined, the main role available to

the officer is amendment approvals of IGM requests. The IGM requests are submitted at Service Centre

or remotely through ICEGATE.



23.1 IGM Amendment Approval

The following screen is displayed on selection of the option. Enter IGM Number and IGM Date.

Figure 23-2

<F7> facilitate is provided to select IGM Number from list of values.

Figure 23-3

On selection of IGM Number, relevant particulars are fetched and displayed as shown below:



Figure 23-4

The amendment requests submitted for the IGM are displayed as shown above. The details for

individual amendment request can be viewed by moving the cursor to the number and clicking <View

Details> button. The details are displayed as shown in the figure below:

Figure 23-5



The line number, sub-line number, MAWB/Bill of Lading details, House details and total number of

packages are displayed. To view further details for line number, move the cursor to BL Number and click

< View Details> button. The cargo details are displayed as shown in the figure below:

Figure 23-6

The complete details of the BL can be viewed as shown above. Further, to view container details click on

the <View details> button. The same can also be viewed by pressing <F5> key as shown in the figure

above. The container details are fetched and displayed as shown below:

Figure 23-7

After viewing the details, return to the screen (Figure 23-4) for approving the amendments. Enter ‘Y’ to

approve the amendment. The confirmation message is displayed.



23.2 IGM Enquiry

Use the option to enquire the status of IGM

Figure 23-8

For details refer to the section 5.15.

23.3 Reports



Figure 23-9





Figure 23-10


23.4 Change Site


23.5 Change Role




Figure 23-11

23.6 Exit from ICES


system.



24 Problem Resolution Mechanism

24.1 Error Resolution Process

CBEC has created a centralized multi-level helpdesk for the users to handle problems related to applications ( like ICES, ACES, etc.) , ICEGATE, Hardware, LAN, WAN etc. The objective is to provide a single window to the users for their problem resolution effectively monitor the pending issues. The process of error resolution is defined below:

In case of any problem experienced call Level -1 helpdesk. Keep all the information related to problem namely application name, module name, activity carried out, application behavior observed, related data, error displayed at status bar along with the error number if any. Also capture the screen with error, if possible.

Provide all the relevant details to the Helpdesk executive. The problem will be recorded in the centralized system and executive will try helping in solving the problem. If the problem can not be sorted out by Level-1 executive, it will be forwarded to Level-2 Support Executive for analysis and resolution.

Level-2 Executives have extensive experience in the application functionalities and may seek further queries from the user through L-1 Helpdesk. The L-2 team will also try to simulate the problem in the testing environment and try to provide resolution.

If bug is found in the application, the request will be forwarded to development team for solution and a patch will be released and implemented as per the patch implementation mechanism defined separately by CBEC.

It is important that the problem should be reported correctly with all the relevant details for speedy resolution.

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