Independent Citizens Oversight Committee - …eagendatoc.brevardschools.org/04-28-206 Joint Meeting...

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Brevard Public Schools Independent Citizens Oversight Committee Report to Audit Committee April 28, 2016

Transcript of Independent Citizens Oversight Committee - …eagendatoc.brevardschools.org/04-28-206 Joint Meeting...

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Brevard Public Schools Independent Citizens Oversight Committee

Report to Audit Committee April 28, 2016

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ICOC Members

• Gary Shiffrin, Chair – Education - Viera

• Gene Cavallucci, Vice Chair – Legal - Melbourne

• Terry Chevallier, Secretary – Financial – Palm Bay

• Kayla Spellman, Treasurer – Financial - Rockledge

• Brian Blenis – Design – Palm Bay

• Daniel Daniels – Construction – Merritt Island

• Sherri O’Shea – Technology – Satellite Beach

• Billy Stover – Design - Titusville

• Matthew Susin – Business - Melbourne

• Mark Young – Business - Cocoa

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ICOC Purpose

General oversight of sales surtax expenditures

Assure that expenditures are consistent with the site-based priority list

Evaluate capital expenditures that are substituted due to higher priority need

Excerpt from ICOC Charter

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Audit Committee Report

• Financial Summary

• From inception through March 31, 2016

• ICOC Reporting:

• Covers major projects accomplished

• Notes planned projects

• Highlights exceptions

• Out-of-sequence components and systems

• Contingency use

• ICOC packages and audio posted on the web site

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Revenue

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Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16

Estimated Cumulative $2,266,486 $4,776,379 $8,385,920 $10,814,21 $13,010,87 $16,136,36 $18,398,91 $20,820,40 $24,025,41 $26,234,49 $28,396,50 $31,422,10 $33,690,60

Actual Cumulative $2,646,407 $5,546,855 $9,685,144 $12,694,63 $15,642,91 $19,510,99 $22,710,59 $25,437,27 $29,354,67 $32,214,81 $35,231,53 $39,961,18 $42,822,54

Variance Cumulative $379,921 $770,476 $1,299,224 $1,880,417 $2,632,041 $3,374,627 $4,311,683 $4,616,873 $5,329,259 $5,980,312 $6,835,036 $8,539,083 $9,131,946

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

$45,000,000

Cumulative Estimated Revenue vs. Actual Cumulative Revenue

Estimated Cumulative

Actual Cumulative

Variance Cumulative

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$1,242,986

$5,486,050

$33,950,137

$2,143,377

Allocation by Group Through March 2016

School Security

Educational Technology

Facility Renewal

Contingency

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Expenditures

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Expenses and Encumbrances through March 31, 2016

• Facility Renewal $19 million

• Educational Technology $2.3 million

• Structured cabling at Rockledge High

• First round of computers purchased at all schools

• District Security $429k

• Oak Park pilot project operational and under review

• +/- 20 schools planned this summer

• Contingency

• About 2/3 of facility renewal contingency has been invested in failed critical components

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Projects

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Summer 2015

• Ocean Breeze Elementary – complete!

• Audubon Elementary

• Oak Park Elementary

• Andersen Elementary

• DeLaura Middle

• Palm Bay Elementary

• Sherwood Elementary (component)

• Atlantis Elementary (component)

• Jefferson Middle (component)

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Ocean Breeze Elementary (#1)

Facility Renewal project complete summer 2015 Project includes renewal of central mechanical plant, air

conditioning and air distribution equipment, electrical distribution and fire alarm systems

Partially funded with sales surtax

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Audubon Elementary (#4)

Mechanical systems completed summer 2015 utilizing sales surtax funds

Summer 2016 construction of electrical system renewal and plumbing and fire alarm system upgrades

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Andersen Elementary (#5)

HVAC renewal complete for Buildings 2, 3 and 5 Additional HVAC work, electrical system renewal

– summer 2016 Roof renewal planned summer 2017

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Palm Bay Elementary (#10)

Chiller replacement (sales surtax funds) and roof membrane renewal (capital renewal funds) complete summer 2015

Air conditioning, fire alarm and plumbing systems renewal – summer 2016

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DeLaura Middle (#3)

Replacement of equipment and related piping in central HVAC plant completed with capital renewal funds

HVAC system renewal for Pods 2 and 4 completed summer 2015 Renewal of entire AC system to be constructed in phases, as

funding is available Electrical and fire alarm system renewals summer 2016

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Oak Park Elementary (#12)

HVAC system renewal complete (partially funded with sales surtax)

Additional facility, electrical system, plumbing system and building envelope construction - summer 2016

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Sherwood Elementary (out of sequence)

Failed chiller replaced with sales surtax funds, summer 2015 Addressed out of sequence due to failure

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Atlantis Elementary (out of sequence)

Failed chiller replaced summer 2015 Replacement funded with sales surtax contingency – was

not on the original list, but failed this summer

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Jefferson Middle (#6, emergency replacement)

Failed cooling tower replaced using sales surtax funds Facility renewal scheduled summer 2016 – design build

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Rockledge High (#1 Educational Technology)

Structural cabling project underway (educational technology) Includes network, fiber optic, telephone and instructional

television components Approximately 7500’ of 2” backbone conduit installed

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Complete the First Group of Schools Summer 2016 Construction

• Audubon Elementary (Art Johnson)

• Oak Park Elementary (Art Johnson)

• Andersen Elementary (Dave Martin)

• DeLaura Middle (Dave Martin)

• Palm Bay Elementary (Dave Martin)

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Design Build Projects Under Contract Summer 2016 Construction

• Discovery Elementary (Jim Hudson)

• Jefferson Middle (Tom Hood)

• Tropical Elementary (Tom Hood)

• Roosevelt Elementary (Jim Hudson)

• Sea Park Elementary (Tom Hood)

• Cape View Elementary (Jim Hudson)

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Unplanned Critical Needs

• System and/or component replacements planned at:

• Relocatable classroom A/C replacements – 65 units @ 23 schools

Bayside Lewis Carroll

Coquina Merritt Island High

Creel Palm Bay High

Eau Gallie High Roy Allen

Endeavour Titusville High

Freedom 7 West Shore

Johnson Westside

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Other Projects In Progress

• District School Security

• Completed Oak Park as pilot project

• +/- 20 schools planned this summer

• +/- 60 schools planned for single design build project

• Educational Technology

• Atlantis Elementary – Educational Technology and Fire Alarm Renewal – under contract

• Longleaf Elementary - Educational Technology Design Criteria Package is underway

• Structured cabling also coming at Meadowlane Primary, Melbourne High

• Planning underway for switches, wireless access points and telephone renewal

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Oak Park Elementary (Security Project)

Single point of entry for screening and badging of visitors Fencing in accordance with District standards

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Design Build Projects Under Contract Major Construction Summer 2017

•Hoover, Sabal (Jim Hudson)

•Melbourne High (Tom Hood)

• Saturn, Fairglen, Kennedy (Jim Hudson)

• Apollo, Pinewood, Jackson (Art Johnson)

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Design Build Projects Proposed Major Construction Summer 2017 and 2018

• Stone (Dave Martin)

• Turner, Southwest (Chris Ault)

• Coquina (Dave Martin)

• Rockledge High, Cocoa High

• Croton, Lewis Carrol, Williams

• Mila

• Golfview

• Creel

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Conclusions

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Conclusions

• Surtax revenues are exceeding estimates

• Surtax expenditures are consistent with the Sales Surtax Funded Detail Report (Attachment F)

• Unplanned critical needs/use of contingency are reported to the ICOC and expenditures are consistent with the parameters established for the use of the surtax

• Age of facilities and deferred maintenance contribute to failing systems and components

• Projects reflect high level of collaboration among District staff members (energy, code compliance, environmental health & safety, maintenance, purchasing & finance)

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Click on Sales Surtax tab

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