INDEPENDENT AUDITORS' REPORTdocuments.worldbank.org/curated/en/295041468265749595/... ·...
Transcript of INDEPENDENT AUDITORS' REPORTdocuments.worldbank.org/curated/en/295041468265749595/... ·...
FICADEX ALBANIA Ltd
INDEPENDENT AUDITORS REPORT
With audited financial statements
for the year ended 3 1 December 2012
Agriculture and Rural Development Project
(IDA Credit No 50050 - XK)
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Project
Agriculture and Rural Development Project
Financed under World Bank Cred it No 50050 - XK IIDA
PrQject ID PI 12526
Status Active
Approval dale June 14 201 I
Effective date
Closing dale July 31 2017
COllntry Kosovo
Audited by
FICADEX ALBANIA Ltd
Jacques COLlBERT
Maria DUSHI
wwwficadexcom
SAIU(WE n~I 8x 0 N~ I MIIltptJl l huIlJf( H 1inllu-Afhtmm
Mft ~ ltlruf J1 Q 4 [)lfrre~ -AlhtUlHl
Tdjm Jjj 51 J7 8Jv
Mission
Audit of spec ial purpose Financia l Statements
For the year ended December 31 2012
Report
Date July 24 2013
Version Final report
DeclaratiOIl of responsibility
The entire documentati on was provided by the management of tile Project and MEF of Kosovo
Content
Independent Auditors Report Page
With
Audited financia l statements of the project
bull Statement of Sources and Uses of Funds for the year ended 31 December 2012
bull Statement of expenditures for the year ended 3 1 December 2012 2
bull Notes to the Financ ia l Statements as at 31 December 20 12 3-9
Supplementary schedule to the Financial Stalemel1ls
Accumulated statement of expend itures for the incept ion date up to 3 I December 2012
Mobile -gt 355 69 40 52 787FICADEX ALBANIA Ltd Telfax SARACEVE street Building no 6 No + 355 52 2 37 859
1 Municipal Unit no 8 TiranamiddotAlbania alficad~x((ogmail com ~cxhotmnJI com
laquo Migjeni street 147 Q 4 Durresmiddot AJbania Web site ~wwti(adexc In
INDEPENDENT AUDITORS REPORT
To tbe Minister of Economy and Finance
of Repnblic of Kosovo
We have audited the accompanying fUlancial statements of Agriculture and Rural Development Project [manced under World Bank Credit No 50050 - XKlIDA which comprise the Statement of Cash Receipts and Payments and the Statement of Expenditures for tbe year ended December 31 20 12 and the related notes to the financial statements
Managements Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with the cash basis of accounting described in Note 2 to the Financial Statements this includes determining that the cash basis of accounting is an acceptable bases for the preparation of the financial statements in the circumstances Management is also responsible for the design implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement whether due to fraud or error
Auditors Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit We conducted our audit in accordance with International Standards on Auditing Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements The procedures selected depend on the auditor S judgment including the assessment of the risks of material misstatement of the fUlancial statements whether due to fraud or error In making those risk assessments the auditor considers internal control relevant to the entitys preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control Accordingly we express no such opinion An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management as well as evaluating the overall presentation of the financial statements
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion
Mobile + 355 6940 52 787FICADEX ALBANIA Ltd
SARACEVE street Building no 6 No + 35552237859TeVfux I Municipal Unit no 8 Tjrana~Albania E-mail aJficadcxf(j l2mail com iHi caJexholnmilcom Migjeni street 147 Q4 Durresmiddot AJbania Web site
WW ficadcxcntn
Opinion
In our opinion the financial statements referred to above presents fairly in aU material respects the funds received and expenses paid by the Agriculture and Rural Development Project financed underWorld Bank Credit No 50050 - XKJIDA for the year ended December 3 12012 in accordance with the cash receipts and disbursements basis as described in Note 2 to the financial statements
Basis ofAccounting
We draw attention to Note 2 of the financial statements which describe the basis of accounting The financial statements are prepared on the cash basis of accounting which is a basis of accounting other than accounting principles generally accepted in the Republic of Kosovo Our opinion is not modified with respect to this matter
The financial statements are prepared to assist the Project to meet the requirements of World Bank and the Government of Republic of Kosovo As a result the fmancial statements may not be suitable for another purpose
Restriction on Use
Our report is intended solely for the information and use of Government of Kosovo Projects donors and Projects management and is not intended to be and should not be used by anyone other than these specified parties
Kosovo July 24 2013
~
Jacques --JullJ
Marije DUSHI
21 r
Agriculture aud Rural Development Project (IDA Credit No 50050 - XK)
Statemeut of Sources and Uses of Fuuds
for the year ended 31 December 2012
(in EUR unless otherwise stated)
Sources and uses
Notes
Year ended
December 31 2012
December 31 2011
Cumulative from May 032012
(inception date) to December 31
2012
Sources of Funds
IDA Credit 5005 funding 4
Temporary advances received by Government ofKosovo 5 160465764 160465764
Govemment ofKosovo Co - financing
Total courses 160465764 160465764
Uses of Funds
Civil works
Goods 6 (11514496) (11514496)
Consulting services 7 (7708037) (7708037)
Training 8 (380860) (380860)
Operating Incremental Costs 9 (27 21039) (2721039)
Sub - Projects - grants for fanners 10 (138141332) (138141332)
Total uses (Detieit)Surp1us of receip ts over disbursements
11 (160465764) (160465764)
Exchange rate differences Cash on hand and at banks at the end of the year
The Statement of Sources and Uses of Funds is to be read in conjunction with the notes set out on pages 3 to 10 and fanning an integral part of the financial statements
The financial statements of the Public Sector Modernization Project were authorised for issue by the management of the Project on 051072013 and signed on its behalf by
Arlinda ARENLIU
Pro] eit Director
QaZDend BAlM ~
Financial management
I P age
Agriculture and Rural Development Project (IDA Credit No 50050 - XK)
Statement of expenditures (Withdrawal Schedule)
for (he year ended 31 December 2012
(in EUR unless otherwise stateJ)
IDA Credit No SOOS - XK funding
Type of Withdrawal application App pym Category 1 Category 2 Date received Value date application A m
ARDPOO I Rei mbursement 21 middot Feb -20 13 26-Feb-20 13
Total IDA Credit No 5005 - XK funding
As at 31 December 20 12 there is no disbursement from the Credit
The expenses incurred during 2013 were refunded in 20 13 with the withdrawal application no 001 date February 212013
21 a glt
Agriculture and Rnral Development Project (IDA Credit No 50055 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alllen-Fise stated)
1 General
The Financing Agreement for the Agriculture and Rural Development Project (IDA Credit 5005 shyXK) - (the Project) was signed between the International Development Association (IDA) and the Republic of Kosovo Recipient) on July 26201 I The Project funding Agreement is ratified by Assembly of Republic of Kosovo with decision no 04-V -228 on November 11 2011 The May 32012 is the effective date of the project
IDA agrees to extend to the Recipient on the terms and conditions set forth or referred to the Agreement a credit (variously Credit and Financing) in an amount equivalent to twelve million eight hundred thousand Special Drawing Rights (SDR I 2800000) (equivalent ofUSD 2015 million as translated on the agreement July 26 20 II) to assist in financing the project
The Recipient may withdraw the proceeds of the Financing in accordance with Section IV of Schedule 2 to the Agreement
In addition to the proceeds from IDA the Project will be financed in part by funds provided by the Government ofKosovo (Co financing)
At the commencement of the Project the Government of Kosovo (the Recipient) established a Project Implementation Unit (PIU) (PIU Director procurement specialist training specialist Evaluation and monitoring specialist administrative assistant and financial management specialist) within MAFRD to implement monitor control and completes the operation of the Project
At 31 December 2012 the Project had 29 employees
The Project development objective is to assist the Government of Kosovo to promote competitiveness and growth in the livestock and horticulture sub-sectors over the next decade through implementation of selected measures of its agricultural strategy and institutional development
The Project consists of the following parts
Part I Tran~ferring Knowledge to the rural Sector
I Provision of Training to fann operators agro - processing enterprises local action groups farmer associations other rural entrepreneurs and municipal advisors on the preparation of grant proposals for Rural Development Grants and related business plans in the livestock production horticulture and agro-processing and diversification sectors
2 Carrying out of regional knowledge exchange study for farm operators and agro - processors through the provision of study tours and Training
3 Strengthening of Municipal Rural Advisory Centres through the provision of goods and consultants services and Training
4 Coordinating mral advisory services through the hiring of a coordinator and provision of Training goods and Incremental Operating Costs
Part II Enhancing Investments to Promote Sustainable Rural Development
1 Provision of Rural Development Grants to BenefIciaries in accordance with procedures and criteria set forth in the Project Operations Manual
2 Capacity building of the Managing Authority and the Paying Unit through the provision of works goods consultants services Training and Incremental Operating Costs
31 F 1 g e
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Project
Agriculture and Rural Development Project
Financed under World Bank Cred it No 50050 - XK IIDA
PrQject ID PI 12526
Status Active
Approval dale June 14 201 I
Effective date
Closing dale July 31 2017
COllntry Kosovo
Audited by
FICADEX ALBANIA Ltd
Jacques COLlBERT
Maria DUSHI
wwwficadexcom
SAIU(WE n~I 8x 0 N~ I MIIltptJl l huIlJf( H 1inllu-Afhtmm
Mft ~ ltlruf J1 Q 4 [)lfrre~ -AlhtUlHl
Tdjm Jjj 51 J7 8Jv
Mission
Audit of spec ial purpose Financia l Statements
For the year ended December 31 2012
Report
Date July 24 2013
Version Final report
DeclaratiOIl of responsibility
The entire documentati on was provided by the management of tile Project and MEF of Kosovo
Content
Independent Auditors Report Page
With
Audited financia l statements of the project
bull Statement of Sources and Uses of Funds for the year ended 31 December 2012
bull Statement of expenditures for the year ended 3 1 December 2012 2
bull Notes to the Financ ia l Statements as at 31 December 20 12 3-9
Supplementary schedule to the Financial Stalemel1ls
Accumulated statement of expend itures for the incept ion date up to 3 I December 2012
Mobile -gt 355 69 40 52 787FICADEX ALBANIA Ltd Telfax SARACEVE street Building no 6 No + 355 52 2 37 859
1 Municipal Unit no 8 TiranamiddotAlbania alficad~x((ogmail com ~cxhotmnJI com
laquo Migjeni street 147 Q 4 Durresmiddot AJbania Web site ~wwti(adexc In
INDEPENDENT AUDITORS REPORT
To tbe Minister of Economy and Finance
of Repnblic of Kosovo
We have audited the accompanying fUlancial statements of Agriculture and Rural Development Project [manced under World Bank Credit No 50050 - XKlIDA which comprise the Statement of Cash Receipts and Payments and the Statement of Expenditures for tbe year ended December 31 20 12 and the related notes to the financial statements
Managements Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with the cash basis of accounting described in Note 2 to the Financial Statements this includes determining that the cash basis of accounting is an acceptable bases for the preparation of the financial statements in the circumstances Management is also responsible for the design implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement whether due to fraud or error
Auditors Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit We conducted our audit in accordance with International Standards on Auditing Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements The procedures selected depend on the auditor S judgment including the assessment of the risks of material misstatement of the fUlancial statements whether due to fraud or error In making those risk assessments the auditor considers internal control relevant to the entitys preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control Accordingly we express no such opinion An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management as well as evaluating the overall presentation of the financial statements
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion
Mobile + 355 6940 52 787FICADEX ALBANIA Ltd
SARACEVE street Building no 6 No + 35552237859TeVfux I Municipal Unit no 8 Tjrana~Albania E-mail aJficadcxf(j l2mail com iHi caJexholnmilcom Migjeni street 147 Q4 Durresmiddot AJbania Web site
WW ficadcxcntn
Opinion
In our opinion the financial statements referred to above presents fairly in aU material respects the funds received and expenses paid by the Agriculture and Rural Development Project financed underWorld Bank Credit No 50050 - XKJIDA for the year ended December 3 12012 in accordance with the cash receipts and disbursements basis as described in Note 2 to the financial statements
Basis ofAccounting
We draw attention to Note 2 of the financial statements which describe the basis of accounting The financial statements are prepared on the cash basis of accounting which is a basis of accounting other than accounting principles generally accepted in the Republic of Kosovo Our opinion is not modified with respect to this matter
The financial statements are prepared to assist the Project to meet the requirements of World Bank and the Government of Republic of Kosovo As a result the fmancial statements may not be suitable for another purpose
Restriction on Use
Our report is intended solely for the information and use of Government of Kosovo Projects donors and Projects management and is not intended to be and should not be used by anyone other than these specified parties
Kosovo July 24 2013
~
Jacques --JullJ
Marije DUSHI
21 r
Agriculture aud Rural Development Project (IDA Credit No 50050 - XK)
Statemeut of Sources and Uses of Fuuds
for the year ended 31 December 2012
(in EUR unless otherwise stated)
Sources and uses
Notes
Year ended
December 31 2012
December 31 2011
Cumulative from May 032012
(inception date) to December 31
2012
Sources of Funds
IDA Credit 5005 funding 4
Temporary advances received by Government ofKosovo 5 160465764 160465764
Govemment ofKosovo Co - financing
Total courses 160465764 160465764
Uses of Funds
Civil works
Goods 6 (11514496) (11514496)
Consulting services 7 (7708037) (7708037)
Training 8 (380860) (380860)
Operating Incremental Costs 9 (27 21039) (2721039)
Sub - Projects - grants for fanners 10 (138141332) (138141332)
Total uses (Detieit)Surp1us of receip ts over disbursements
11 (160465764) (160465764)
Exchange rate differences Cash on hand and at banks at the end of the year
The Statement of Sources and Uses of Funds is to be read in conjunction with the notes set out on pages 3 to 10 and fanning an integral part of the financial statements
The financial statements of the Public Sector Modernization Project were authorised for issue by the management of the Project on 051072013 and signed on its behalf by
Arlinda ARENLIU
Pro] eit Director
QaZDend BAlM ~
Financial management
I P age
Agriculture and Rural Development Project (IDA Credit No 50050 - XK)
Statement of expenditures (Withdrawal Schedule)
for (he year ended 31 December 2012
(in EUR unless otherwise stateJ)
IDA Credit No SOOS - XK funding
Type of Withdrawal application App pym Category 1 Category 2 Date received Value date application A m
ARDPOO I Rei mbursement 21 middot Feb -20 13 26-Feb-20 13
Total IDA Credit No 5005 - XK funding
As at 31 December 20 12 there is no disbursement from the Credit
The expenses incurred during 2013 were refunded in 20 13 with the withdrawal application no 001 date February 212013
21 a glt
Agriculture and Rnral Development Project (IDA Credit No 50055 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alllen-Fise stated)
1 General
The Financing Agreement for the Agriculture and Rural Development Project (IDA Credit 5005 shyXK) - (the Project) was signed between the International Development Association (IDA) and the Republic of Kosovo Recipient) on July 26201 I The Project funding Agreement is ratified by Assembly of Republic of Kosovo with decision no 04-V -228 on November 11 2011 The May 32012 is the effective date of the project
IDA agrees to extend to the Recipient on the terms and conditions set forth or referred to the Agreement a credit (variously Credit and Financing) in an amount equivalent to twelve million eight hundred thousand Special Drawing Rights (SDR I 2800000) (equivalent ofUSD 2015 million as translated on the agreement July 26 20 II) to assist in financing the project
The Recipient may withdraw the proceeds of the Financing in accordance with Section IV of Schedule 2 to the Agreement
In addition to the proceeds from IDA the Project will be financed in part by funds provided by the Government ofKosovo (Co financing)
At the commencement of the Project the Government of Kosovo (the Recipient) established a Project Implementation Unit (PIU) (PIU Director procurement specialist training specialist Evaluation and monitoring specialist administrative assistant and financial management specialist) within MAFRD to implement monitor control and completes the operation of the Project
At 31 December 2012 the Project had 29 employees
The Project development objective is to assist the Government of Kosovo to promote competitiveness and growth in the livestock and horticulture sub-sectors over the next decade through implementation of selected measures of its agricultural strategy and institutional development
The Project consists of the following parts
Part I Tran~ferring Knowledge to the rural Sector
I Provision of Training to fann operators agro - processing enterprises local action groups farmer associations other rural entrepreneurs and municipal advisors on the preparation of grant proposals for Rural Development Grants and related business plans in the livestock production horticulture and agro-processing and diversification sectors
2 Carrying out of regional knowledge exchange study for farm operators and agro - processors through the provision of study tours and Training
3 Strengthening of Municipal Rural Advisory Centres through the provision of goods and consultants services and Training
4 Coordinating mral advisory services through the hiring of a coordinator and provision of Training goods and Incremental Operating Costs
Part II Enhancing Investments to Promote Sustainable Rural Development
1 Provision of Rural Development Grants to BenefIciaries in accordance with procedures and criteria set forth in the Project Operations Manual
2 Capacity building of the Managing Authority and the Paying Unit through the provision of works goods consultants services Training and Incremental Operating Costs
31 F 1 g e
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Content
Independent Auditors Report Page
With
Audited financia l statements of the project
bull Statement of Sources and Uses of Funds for the year ended 31 December 2012
bull Statement of expenditures for the year ended 3 1 December 2012 2
bull Notes to the Financ ia l Statements as at 31 December 20 12 3-9
Supplementary schedule to the Financial Stalemel1ls
Accumulated statement of expend itures for the incept ion date up to 3 I December 2012
Mobile -gt 355 69 40 52 787FICADEX ALBANIA Ltd Telfax SARACEVE street Building no 6 No + 355 52 2 37 859
1 Municipal Unit no 8 TiranamiddotAlbania alficad~x((ogmail com ~cxhotmnJI com
laquo Migjeni street 147 Q 4 Durresmiddot AJbania Web site ~wwti(adexc In
INDEPENDENT AUDITORS REPORT
To tbe Minister of Economy and Finance
of Repnblic of Kosovo
We have audited the accompanying fUlancial statements of Agriculture and Rural Development Project [manced under World Bank Credit No 50050 - XKlIDA which comprise the Statement of Cash Receipts and Payments and the Statement of Expenditures for tbe year ended December 31 20 12 and the related notes to the financial statements
Managements Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with the cash basis of accounting described in Note 2 to the Financial Statements this includes determining that the cash basis of accounting is an acceptable bases for the preparation of the financial statements in the circumstances Management is also responsible for the design implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement whether due to fraud or error
Auditors Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit We conducted our audit in accordance with International Standards on Auditing Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements The procedures selected depend on the auditor S judgment including the assessment of the risks of material misstatement of the fUlancial statements whether due to fraud or error In making those risk assessments the auditor considers internal control relevant to the entitys preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control Accordingly we express no such opinion An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management as well as evaluating the overall presentation of the financial statements
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion
Mobile + 355 6940 52 787FICADEX ALBANIA Ltd
SARACEVE street Building no 6 No + 35552237859TeVfux I Municipal Unit no 8 Tjrana~Albania E-mail aJficadcxf(j l2mail com iHi caJexholnmilcom Migjeni street 147 Q4 Durresmiddot AJbania Web site
WW ficadcxcntn
Opinion
In our opinion the financial statements referred to above presents fairly in aU material respects the funds received and expenses paid by the Agriculture and Rural Development Project financed underWorld Bank Credit No 50050 - XKJIDA for the year ended December 3 12012 in accordance with the cash receipts and disbursements basis as described in Note 2 to the financial statements
Basis ofAccounting
We draw attention to Note 2 of the financial statements which describe the basis of accounting The financial statements are prepared on the cash basis of accounting which is a basis of accounting other than accounting principles generally accepted in the Republic of Kosovo Our opinion is not modified with respect to this matter
The financial statements are prepared to assist the Project to meet the requirements of World Bank and the Government of Republic of Kosovo As a result the fmancial statements may not be suitable for another purpose
Restriction on Use
Our report is intended solely for the information and use of Government of Kosovo Projects donors and Projects management and is not intended to be and should not be used by anyone other than these specified parties
Kosovo July 24 2013
~
Jacques --JullJ
Marije DUSHI
21 r
Agriculture aud Rural Development Project (IDA Credit No 50050 - XK)
Statemeut of Sources and Uses of Fuuds
for the year ended 31 December 2012
(in EUR unless otherwise stated)
Sources and uses
Notes
Year ended
December 31 2012
December 31 2011
Cumulative from May 032012
(inception date) to December 31
2012
Sources of Funds
IDA Credit 5005 funding 4
Temporary advances received by Government ofKosovo 5 160465764 160465764
Govemment ofKosovo Co - financing
Total courses 160465764 160465764
Uses of Funds
Civil works
Goods 6 (11514496) (11514496)
Consulting services 7 (7708037) (7708037)
Training 8 (380860) (380860)
Operating Incremental Costs 9 (27 21039) (2721039)
Sub - Projects - grants for fanners 10 (138141332) (138141332)
Total uses (Detieit)Surp1us of receip ts over disbursements
11 (160465764) (160465764)
Exchange rate differences Cash on hand and at banks at the end of the year
The Statement of Sources and Uses of Funds is to be read in conjunction with the notes set out on pages 3 to 10 and fanning an integral part of the financial statements
The financial statements of the Public Sector Modernization Project were authorised for issue by the management of the Project on 051072013 and signed on its behalf by
Arlinda ARENLIU
Pro] eit Director
QaZDend BAlM ~
Financial management
I P age
Agriculture and Rural Development Project (IDA Credit No 50050 - XK)
Statement of expenditures (Withdrawal Schedule)
for (he year ended 31 December 2012
(in EUR unless otherwise stateJ)
IDA Credit No SOOS - XK funding
Type of Withdrawal application App pym Category 1 Category 2 Date received Value date application A m
ARDPOO I Rei mbursement 21 middot Feb -20 13 26-Feb-20 13
Total IDA Credit No 5005 - XK funding
As at 31 December 20 12 there is no disbursement from the Credit
The expenses incurred during 2013 were refunded in 20 13 with the withdrawal application no 001 date February 212013
21 a glt
Agriculture and Rnral Development Project (IDA Credit No 50055 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alllen-Fise stated)
1 General
The Financing Agreement for the Agriculture and Rural Development Project (IDA Credit 5005 shyXK) - (the Project) was signed between the International Development Association (IDA) and the Republic of Kosovo Recipient) on July 26201 I The Project funding Agreement is ratified by Assembly of Republic of Kosovo with decision no 04-V -228 on November 11 2011 The May 32012 is the effective date of the project
IDA agrees to extend to the Recipient on the terms and conditions set forth or referred to the Agreement a credit (variously Credit and Financing) in an amount equivalent to twelve million eight hundred thousand Special Drawing Rights (SDR I 2800000) (equivalent ofUSD 2015 million as translated on the agreement July 26 20 II) to assist in financing the project
The Recipient may withdraw the proceeds of the Financing in accordance with Section IV of Schedule 2 to the Agreement
In addition to the proceeds from IDA the Project will be financed in part by funds provided by the Government ofKosovo (Co financing)
At the commencement of the Project the Government of Kosovo (the Recipient) established a Project Implementation Unit (PIU) (PIU Director procurement specialist training specialist Evaluation and monitoring specialist administrative assistant and financial management specialist) within MAFRD to implement monitor control and completes the operation of the Project
At 31 December 2012 the Project had 29 employees
The Project development objective is to assist the Government of Kosovo to promote competitiveness and growth in the livestock and horticulture sub-sectors over the next decade through implementation of selected measures of its agricultural strategy and institutional development
The Project consists of the following parts
Part I Tran~ferring Knowledge to the rural Sector
I Provision of Training to fann operators agro - processing enterprises local action groups farmer associations other rural entrepreneurs and municipal advisors on the preparation of grant proposals for Rural Development Grants and related business plans in the livestock production horticulture and agro-processing and diversification sectors
2 Carrying out of regional knowledge exchange study for farm operators and agro - processors through the provision of study tours and Training
3 Strengthening of Municipal Rural Advisory Centres through the provision of goods and consultants services and Training
4 Coordinating mral advisory services through the hiring of a coordinator and provision of Training goods and Incremental Operating Costs
Part II Enhancing Investments to Promote Sustainable Rural Development
1 Provision of Rural Development Grants to BenefIciaries in accordance with procedures and criteria set forth in the Project Operations Manual
2 Capacity building of the Managing Authority and the Paying Unit through the provision of works goods consultants services Training and Incremental Operating Costs
31 F 1 g e
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Mobile -gt 355 69 40 52 787FICADEX ALBANIA Ltd Telfax SARACEVE street Building no 6 No + 355 52 2 37 859
1 Municipal Unit no 8 TiranamiddotAlbania alficad~x((ogmail com ~cxhotmnJI com
laquo Migjeni street 147 Q 4 Durresmiddot AJbania Web site ~wwti(adexc In
INDEPENDENT AUDITORS REPORT
To tbe Minister of Economy and Finance
of Repnblic of Kosovo
We have audited the accompanying fUlancial statements of Agriculture and Rural Development Project [manced under World Bank Credit No 50050 - XKlIDA which comprise the Statement of Cash Receipts and Payments and the Statement of Expenditures for tbe year ended December 31 20 12 and the related notes to the financial statements
Managements Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with the cash basis of accounting described in Note 2 to the Financial Statements this includes determining that the cash basis of accounting is an acceptable bases for the preparation of the financial statements in the circumstances Management is also responsible for the design implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement whether due to fraud or error
Auditors Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit We conducted our audit in accordance with International Standards on Auditing Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements The procedures selected depend on the auditor S judgment including the assessment of the risks of material misstatement of the fUlancial statements whether due to fraud or error In making those risk assessments the auditor considers internal control relevant to the entitys preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control Accordingly we express no such opinion An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management as well as evaluating the overall presentation of the financial statements
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion
Mobile + 355 6940 52 787FICADEX ALBANIA Ltd
SARACEVE street Building no 6 No + 35552237859TeVfux I Municipal Unit no 8 Tjrana~Albania E-mail aJficadcxf(j l2mail com iHi caJexholnmilcom Migjeni street 147 Q4 Durresmiddot AJbania Web site
WW ficadcxcntn
Opinion
In our opinion the financial statements referred to above presents fairly in aU material respects the funds received and expenses paid by the Agriculture and Rural Development Project financed underWorld Bank Credit No 50050 - XKJIDA for the year ended December 3 12012 in accordance with the cash receipts and disbursements basis as described in Note 2 to the financial statements
Basis ofAccounting
We draw attention to Note 2 of the financial statements which describe the basis of accounting The financial statements are prepared on the cash basis of accounting which is a basis of accounting other than accounting principles generally accepted in the Republic of Kosovo Our opinion is not modified with respect to this matter
The financial statements are prepared to assist the Project to meet the requirements of World Bank and the Government of Republic of Kosovo As a result the fmancial statements may not be suitable for another purpose
Restriction on Use
Our report is intended solely for the information and use of Government of Kosovo Projects donors and Projects management and is not intended to be and should not be used by anyone other than these specified parties
Kosovo July 24 2013
~
Jacques --JullJ
Marije DUSHI
21 r
Agriculture aud Rural Development Project (IDA Credit No 50050 - XK)
Statemeut of Sources and Uses of Fuuds
for the year ended 31 December 2012
(in EUR unless otherwise stated)
Sources and uses
Notes
Year ended
December 31 2012
December 31 2011
Cumulative from May 032012
(inception date) to December 31
2012
Sources of Funds
IDA Credit 5005 funding 4
Temporary advances received by Government ofKosovo 5 160465764 160465764
Govemment ofKosovo Co - financing
Total courses 160465764 160465764
Uses of Funds
Civil works
Goods 6 (11514496) (11514496)
Consulting services 7 (7708037) (7708037)
Training 8 (380860) (380860)
Operating Incremental Costs 9 (27 21039) (2721039)
Sub - Projects - grants for fanners 10 (138141332) (138141332)
Total uses (Detieit)Surp1us of receip ts over disbursements
11 (160465764) (160465764)
Exchange rate differences Cash on hand and at banks at the end of the year
The Statement of Sources and Uses of Funds is to be read in conjunction with the notes set out on pages 3 to 10 and fanning an integral part of the financial statements
The financial statements of the Public Sector Modernization Project were authorised for issue by the management of the Project on 051072013 and signed on its behalf by
Arlinda ARENLIU
Pro] eit Director
QaZDend BAlM ~
Financial management
I P age
Agriculture and Rural Development Project (IDA Credit No 50050 - XK)
Statement of expenditures (Withdrawal Schedule)
for (he year ended 31 December 2012
(in EUR unless otherwise stateJ)
IDA Credit No SOOS - XK funding
Type of Withdrawal application App pym Category 1 Category 2 Date received Value date application A m
ARDPOO I Rei mbursement 21 middot Feb -20 13 26-Feb-20 13
Total IDA Credit No 5005 - XK funding
As at 31 December 20 12 there is no disbursement from the Credit
The expenses incurred during 2013 were refunded in 20 13 with the withdrawal application no 001 date February 212013
21 a glt
Agriculture and Rnral Development Project (IDA Credit No 50055 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alllen-Fise stated)
1 General
The Financing Agreement for the Agriculture and Rural Development Project (IDA Credit 5005 shyXK) - (the Project) was signed between the International Development Association (IDA) and the Republic of Kosovo Recipient) on July 26201 I The Project funding Agreement is ratified by Assembly of Republic of Kosovo with decision no 04-V -228 on November 11 2011 The May 32012 is the effective date of the project
IDA agrees to extend to the Recipient on the terms and conditions set forth or referred to the Agreement a credit (variously Credit and Financing) in an amount equivalent to twelve million eight hundred thousand Special Drawing Rights (SDR I 2800000) (equivalent ofUSD 2015 million as translated on the agreement July 26 20 II) to assist in financing the project
The Recipient may withdraw the proceeds of the Financing in accordance with Section IV of Schedule 2 to the Agreement
In addition to the proceeds from IDA the Project will be financed in part by funds provided by the Government ofKosovo (Co financing)
At the commencement of the Project the Government of Kosovo (the Recipient) established a Project Implementation Unit (PIU) (PIU Director procurement specialist training specialist Evaluation and monitoring specialist administrative assistant and financial management specialist) within MAFRD to implement monitor control and completes the operation of the Project
At 31 December 2012 the Project had 29 employees
The Project development objective is to assist the Government of Kosovo to promote competitiveness and growth in the livestock and horticulture sub-sectors over the next decade through implementation of selected measures of its agricultural strategy and institutional development
The Project consists of the following parts
Part I Tran~ferring Knowledge to the rural Sector
I Provision of Training to fann operators agro - processing enterprises local action groups farmer associations other rural entrepreneurs and municipal advisors on the preparation of grant proposals for Rural Development Grants and related business plans in the livestock production horticulture and agro-processing and diversification sectors
2 Carrying out of regional knowledge exchange study for farm operators and agro - processors through the provision of study tours and Training
3 Strengthening of Municipal Rural Advisory Centres through the provision of goods and consultants services and Training
4 Coordinating mral advisory services through the hiring of a coordinator and provision of Training goods and Incremental Operating Costs
Part II Enhancing Investments to Promote Sustainable Rural Development
1 Provision of Rural Development Grants to BenefIciaries in accordance with procedures and criteria set forth in the Project Operations Manual
2 Capacity building of the Managing Authority and the Paying Unit through the provision of works goods consultants services Training and Incremental Operating Costs
31 F 1 g e
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Mobile + 355 6940 52 787FICADEX ALBANIA Ltd
SARACEVE street Building no 6 No + 35552237859TeVfux I Municipal Unit no 8 Tjrana~Albania E-mail aJficadcxf(j l2mail com iHi caJexholnmilcom Migjeni street 147 Q4 Durresmiddot AJbania Web site
WW ficadcxcntn
Opinion
In our opinion the financial statements referred to above presents fairly in aU material respects the funds received and expenses paid by the Agriculture and Rural Development Project financed underWorld Bank Credit No 50050 - XKJIDA for the year ended December 3 12012 in accordance with the cash receipts and disbursements basis as described in Note 2 to the financial statements
Basis ofAccounting
We draw attention to Note 2 of the financial statements which describe the basis of accounting The financial statements are prepared on the cash basis of accounting which is a basis of accounting other than accounting principles generally accepted in the Republic of Kosovo Our opinion is not modified with respect to this matter
The financial statements are prepared to assist the Project to meet the requirements of World Bank and the Government of Republic of Kosovo As a result the fmancial statements may not be suitable for another purpose
Restriction on Use
Our report is intended solely for the information and use of Government of Kosovo Projects donors and Projects management and is not intended to be and should not be used by anyone other than these specified parties
Kosovo July 24 2013
~
Jacques --JullJ
Marije DUSHI
21 r
Agriculture aud Rural Development Project (IDA Credit No 50050 - XK)
Statemeut of Sources and Uses of Fuuds
for the year ended 31 December 2012
(in EUR unless otherwise stated)
Sources and uses
Notes
Year ended
December 31 2012
December 31 2011
Cumulative from May 032012
(inception date) to December 31
2012
Sources of Funds
IDA Credit 5005 funding 4
Temporary advances received by Government ofKosovo 5 160465764 160465764
Govemment ofKosovo Co - financing
Total courses 160465764 160465764
Uses of Funds
Civil works
Goods 6 (11514496) (11514496)
Consulting services 7 (7708037) (7708037)
Training 8 (380860) (380860)
Operating Incremental Costs 9 (27 21039) (2721039)
Sub - Projects - grants for fanners 10 (138141332) (138141332)
Total uses (Detieit)Surp1us of receip ts over disbursements
11 (160465764) (160465764)
Exchange rate differences Cash on hand and at banks at the end of the year
The Statement of Sources and Uses of Funds is to be read in conjunction with the notes set out on pages 3 to 10 and fanning an integral part of the financial statements
The financial statements of the Public Sector Modernization Project were authorised for issue by the management of the Project on 051072013 and signed on its behalf by
Arlinda ARENLIU
Pro] eit Director
QaZDend BAlM ~
Financial management
I P age
Agriculture and Rural Development Project (IDA Credit No 50050 - XK)
Statement of expenditures (Withdrawal Schedule)
for (he year ended 31 December 2012
(in EUR unless otherwise stateJ)
IDA Credit No SOOS - XK funding
Type of Withdrawal application App pym Category 1 Category 2 Date received Value date application A m
ARDPOO I Rei mbursement 21 middot Feb -20 13 26-Feb-20 13
Total IDA Credit No 5005 - XK funding
As at 31 December 20 12 there is no disbursement from the Credit
The expenses incurred during 2013 were refunded in 20 13 with the withdrawal application no 001 date February 212013
21 a glt
Agriculture and Rnral Development Project (IDA Credit No 50055 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alllen-Fise stated)
1 General
The Financing Agreement for the Agriculture and Rural Development Project (IDA Credit 5005 shyXK) - (the Project) was signed between the International Development Association (IDA) and the Republic of Kosovo Recipient) on July 26201 I The Project funding Agreement is ratified by Assembly of Republic of Kosovo with decision no 04-V -228 on November 11 2011 The May 32012 is the effective date of the project
IDA agrees to extend to the Recipient on the terms and conditions set forth or referred to the Agreement a credit (variously Credit and Financing) in an amount equivalent to twelve million eight hundred thousand Special Drawing Rights (SDR I 2800000) (equivalent ofUSD 2015 million as translated on the agreement July 26 20 II) to assist in financing the project
The Recipient may withdraw the proceeds of the Financing in accordance with Section IV of Schedule 2 to the Agreement
In addition to the proceeds from IDA the Project will be financed in part by funds provided by the Government ofKosovo (Co financing)
At the commencement of the Project the Government of Kosovo (the Recipient) established a Project Implementation Unit (PIU) (PIU Director procurement specialist training specialist Evaluation and monitoring specialist administrative assistant and financial management specialist) within MAFRD to implement monitor control and completes the operation of the Project
At 31 December 2012 the Project had 29 employees
The Project development objective is to assist the Government of Kosovo to promote competitiveness and growth in the livestock and horticulture sub-sectors over the next decade through implementation of selected measures of its agricultural strategy and institutional development
The Project consists of the following parts
Part I Tran~ferring Knowledge to the rural Sector
I Provision of Training to fann operators agro - processing enterprises local action groups farmer associations other rural entrepreneurs and municipal advisors on the preparation of grant proposals for Rural Development Grants and related business plans in the livestock production horticulture and agro-processing and diversification sectors
2 Carrying out of regional knowledge exchange study for farm operators and agro - processors through the provision of study tours and Training
3 Strengthening of Municipal Rural Advisory Centres through the provision of goods and consultants services and Training
4 Coordinating mral advisory services through the hiring of a coordinator and provision of Training goods and Incremental Operating Costs
Part II Enhancing Investments to Promote Sustainable Rural Development
1 Provision of Rural Development Grants to BenefIciaries in accordance with procedures and criteria set forth in the Project Operations Manual
2 Capacity building of the Managing Authority and the Paying Unit through the provision of works goods consultants services Training and Incremental Operating Costs
31 F 1 g e
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture aud Rural Development Project (IDA Credit No 50050 - XK)
Statemeut of Sources and Uses of Fuuds
for the year ended 31 December 2012
(in EUR unless otherwise stated)
Sources and uses
Notes
Year ended
December 31 2012
December 31 2011
Cumulative from May 032012
(inception date) to December 31
2012
Sources of Funds
IDA Credit 5005 funding 4
Temporary advances received by Government ofKosovo 5 160465764 160465764
Govemment ofKosovo Co - financing
Total courses 160465764 160465764
Uses of Funds
Civil works
Goods 6 (11514496) (11514496)
Consulting services 7 (7708037) (7708037)
Training 8 (380860) (380860)
Operating Incremental Costs 9 (27 21039) (2721039)
Sub - Projects - grants for fanners 10 (138141332) (138141332)
Total uses (Detieit)Surp1us of receip ts over disbursements
11 (160465764) (160465764)
Exchange rate differences Cash on hand and at banks at the end of the year
The Statement of Sources and Uses of Funds is to be read in conjunction with the notes set out on pages 3 to 10 and fanning an integral part of the financial statements
The financial statements of the Public Sector Modernization Project were authorised for issue by the management of the Project on 051072013 and signed on its behalf by
Arlinda ARENLIU
Pro] eit Director
QaZDend BAlM ~
Financial management
I P age
Agriculture and Rural Development Project (IDA Credit No 50050 - XK)
Statement of expenditures (Withdrawal Schedule)
for (he year ended 31 December 2012
(in EUR unless otherwise stateJ)
IDA Credit No SOOS - XK funding
Type of Withdrawal application App pym Category 1 Category 2 Date received Value date application A m
ARDPOO I Rei mbursement 21 middot Feb -20 13 26-Feb-20 13
Total IDA Credit No 5005 - XK funding
As at 31 December 20 12 there is no disbursement from the Credit
The expenses incurred during 2013 were refunded in 20 13 with the withdrawal application no 001 date February 212013
21 a glt
Agriculture and Rnral Development Project (IDA Credit No 50055 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alllen-Fise stated)
1 General
The Financing Agreement for the Agriculture and Rural Development Project (IDA Credit 5005 shyXK) - (the Project) was signed between the International Development Association (IDA) and the Republic of Kosovo Recipient) on July 26201 I The Project funding Agreement is ratified by Assembly of Republic of Kosovo with decision no 04-V -228 on November 11 2011 The May 32012 is the effective date of the project
IDA agrees to extend to the Recipient on the terms and conditions set forth or referred to the Agreement a credit (variously Credit and Financing) in an amount equivalent to twelve million eight hundred thousand Special Drawing Rights (SDR I 2800000) (equivalent ofUSD 2015 million as translated on the agreement July 26 20 II) to assist in financing the project
The Recipient may withdraw the proceeds of the Financing in accordance with Section IV of Schedule 2 to the Agreement
In addition to the proceeds from IDA the Project will be financed in part by funds provided by the Government ofKosovo (Co financing)
At the commencement of the Project the Government of Kosovo (the Recipient) established a Project Implementation Unit (PIU) (PIU Director procurement specialist training specialist Evaluation and monitoring specialist administrative assistant and financial management specialist) within MAFRD to implement monitor control and completes the operation of the Project
At 31 December 2012 the Project had 29 employees
The Project development objective is to assist the Government of Kosovo to promote competitiveness and growth in the livestock and horticulture sub-sectors over the next decade through implementation of selected measures of its agricultural strategy and institutional development
The Project consists of the following parts
Part I Tran~ferring Knowledge to the rural Sector
I Provision of Training to fann operators agro - processing enterprises local action groups farmer associations other rural entrepreneurs and municipal advisors on the preparation of grant proposals for Rural Development Grants and related business plans in the livestock production horticulture and agro-processing and diversification sectors
2 Carrying out of regional knowledge exchange study for farm operators and agro - processors through the provision of study tours and Training
3 Strengthening of Municipal Rural Advisory Centres through the provision of goods and consultants services and Training
4 Coordinating mral advisory services through the hiring of a coordinator and provision of Training goods and Incremental Operating Costs
Part II Enhancing Investments to Promote Sustainable Rural Development
1 Provision of Rural Development Grants to BenefIciaries in accordance with procedures and criteria set forth in the Project Operations Manual
2 Capacity building of the Managing Authority and the Paying Unit through the provision of works goods consultants services Training and Incremental Operating Costs
31 F 1 g e
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rural Development Project (IDA Credit No 50050 - XK)
Statement of expenditures (Withdrawal Schedule)
for (he year ended 31 December 2012
(in EUR unless otherwise stateJ)
IDA Credit No SOOS - XK funding
Type of Withdrawal application App pym Category 1 Category 2 Date received Value date application A m
ARDPOO I Rei mbursement 21 middot Feb -20 13 26-Feb-20 13
Total IDA Credit No 5005 - XK funding
As at 31 December 20 12 there is no disbursement from the Credit
The expenses incurred during 2013 were refunded in 20 13 with the withdrawal application no 001 date February 212013
21 a glt
Agriculture and Rnral Development Project (IDA Credit No 50055 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alllen-Fise stated)
1 General
The Financing Agreement for the Agriculture and Rural Development Project (IDA Credit 5005 shyXK) - (the Project) was signed between the International Development Association (IDA) and the Republic of Kosovo Recipient) on July 26201 I The Project funding Agreement is ratified by Assembly of Republic of Kosovo with decision no 04-V -228 on November 11 2011 The May 32012 is the effective date of the project
IDA agrees to extend to the Recipient on the terms and conditions set forth or referred to the Agreement a credit (variously Credit and Financing) in an amount equivalent to twelve million eight hundred thousand Special Drawing Rights (SDR I 2800000) (equivalent ofUSD 2015 million as translated on the agreement July 26 20 II) to assist in financing the project
The Recipient may withdraw the proceeds of the Financing in accordance with Section IV of Schedule 2 to the Agreement
In addition to the proceeds from IDA the Project will be financed in part by funds provided by the Government ofKosovo (Co financing)
At the commencement of the Project the Government of Kosovo (the Recipient) established a Project Implementation Unit (PIU) (PIU Director procurement specialist training specialist Evaluation and monitoring specialist administrative assistant and financial management specialist) within MAFRD to implement monitor control and completes the operation of the Project
At 31 December 2012 the Project had 29 employees
The Project development objective is to assist the Government of Kosovo to promote competitiveness and growth in the livestock and horticulture sub-sectors over the next decade through implementation of selected measures of its agricultural strategy and institutional development
The Project consists of the following parts
Part I Tran~ferring Knowledge to the rural Sector
I Provision of Training to fann operators agro - processing enterprises local action groups farmer associations other rural entrepreneurs and municipal advisors on the preparation of grant proposals for Rural Development Grants and related business plans in the livestock production horticulture and agro-processing and diversification sectors
2 Carrying out of regional knowledge exchange study for farm operators and agro - processors through the provision of study tours and Training
3 Strengthening of Municipal Rural Advisory Centres through the provision of goods and consultants services and Training
4 Coordinating mral advisory services through the hiring of a coordinator and provision of Training goods and Incremental Operating Costs
Part II Enhancing Investments to Promote Sustainable Rural Development
1 Provision of Rural Development Grants to BenefIciaries in accordance with procedures and criteria set forth in the Project Operations Manual
2 Capacity building of the Managing Authority and the Paying Unit through the provision of works goods consultants services Training and Incremental Operating Costs
31 F 1 g e
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rnral Development Project (IDA Credit No 50055 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alllen-Fise stated)
1 General
The Financing Agreement for the Agriculture and Rural Development Project (IDA Credit 5005 shyXK) - (the Project) was signed between the International Development Association (IDA) and the Republic of Kosovo Recipient) on July 26201 I The Project funding Agreement is ratified by Assembly of Republic of Kosovo with decision no 04-V -228 on November 11 2011 The May 32012 is the effective date of the project
IDA agrees to extend to the Recipient on the terms and conditions set forth or referred to the Agreement a credit (variously Credit and Financing) in an amount equivalent to twelve million eight hundred thousand Special Drawing Rights (SDR I 2800000) (equivalent ofUSD 2015 million as translated on the agreement July 26 20 II) to assist in financing the project
The Recipient may withdraw the proceeds of the Financing in accordance with Section IV of Schedule 2 to the Agreement
In addition to the proceeds from IDA the Project will be financed in part by funds provided by the Government ofKosovo (Co financing)
At the commencement of the Project the Government of Kosovo (the Recipient) established a Project Implementation Unit (PIU) (PIU Director procurement specialist training specialist Evaluation and monitoring specialist administrative assistant and financial management specialist) within MAFRD to implement monitor control and completes the operation of the Project
At 31 December 2012 the Project had 29 employees
The Project development objective is to assist the Government of Kosovo to promote competitiveness and growth in the livestock and horticulture sub-sectors over the next decade through implementation of selected measures of its agricultural strategy and institutional development
The Project consists of the following parts
Part I Tran~ferring Knowledge to the rural Sector
I Provision of Training to fann operators agro - processing enterprises local action groups farmer associations other rural entrepreneurs and municipal advisors on the preparation of grant proposals for Rural Development Grants and related business plans in the livestock production horticulture and agro-processing and diversification sectors
2 Carrying out of regional knowledge exchange study for farm operators and agro - processors through the provision of study tours and Training
3 Strengthening of Municipal Rural Advisory Centres through the provision of goods and consultants services and Training
4 Coordinating mral advisory services through the hiring of a coordinator and provision of Training goods and Incremental Operating Costs
Part II Enhancing Investments to Promote Sustainable Rural Development
1 Provision of Rural Development Grants to BenefIciaries in accordance with procedures and criteria set forth in the Project Operations Manual
2 Capacity building of the Managing Authority and the Paying Unit through the provision of works goods consultants services Training and Incremental Operating Costs
31 F 1 g e
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless otherwise stated)
1 General (continuing)
The Project consists of the following parts (continuing)
Part Ill Project Management Coordination MOllitoring alld Evaluatioll
Capacity building of the PIU through the provision of furniture equipment per diem and transportation costs for the PIU staff office space and supplies telephone and internet service and Training as well as auditing and Incremental Operating Costs relating to the Project
IDA Credit No 5005 - XK
The following table specifIes the categories of Eligible Expenditures that may be financed out of the proceeds of the Financing (Category) the allocations of the amounts of the Financing to each Category and the percentage of expenditures to be financed for Eligible Expenditures in each Category
Category Amount of the Percentage of Amount of Credit Amount of Credit Financiug expenditures allocated (in USD) allocated (in EUR) allocated (in to be financed SDR)
1 Goods works consultants services Training and Incremental operating costs
4000000 100 643796000 444656600
2 Sub - projects 8800000 ~5~OO~Yo____~J4~~J6~3~5~J~2~0~0______~9~78~7~44400
Total amount 12800000 2060147200 1422901000
The Goverrunent of Kosovo will repay the principal amount of the Credit in semi-annual instalments payable as of describe in following
Date Payment Due Principal Amount of the Credit repayable (expressed as a percentage)
On each April 15 and October 15 each instalment shall be
commencing on October 152021 to and including April 15 2031
5
The maximum Commitment Charge Rate payable by the Recipient on the unwithdrawn Financing Balance sball be 0 5 per annum
The service charge payable by the Recipient on the withdrawn Financing Balance shall be equal to three - fourths of one percent (34 of I) per annum
The payment Currency is Euro
The closing date is July 31 2017
As at 31 December 2012 there is no disbursement from the Credit
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture aud Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statemeuts
for the year ended 31 December 2012
(in EUR unless othenvise stated)
Rural Development Grants
I The Recipient shall make Rural Development Grants to Beneficiaries for Subshyprojects in accordance with the eligibili1y criteria and procedures set forth in the POM
2 The Recipient shall make each Rural Development Grant under a Rural Development Grant Agreement with the respective Beneficiary to be approved by the Association and on terms and conditions approved by the Association which shall include the following
a) The Recipient shall obtain rights adequate to protect its interests and those of the Association including the right to (i) suspend or tenninate the right of the Beneficiary to use the proceeds of the Rural Development Grant or obtain a refund of all or any part of the amount of the Rural Development Grant then withdrawn upon the Beneficiarys failure to perform any of its obligations under the Rural Development Grant Agreement and (ii) require each Beneficiary to (A) carry out its Sub-project with due diligence and efficiency and in accordance with sound technical economic financial managerial environmental and social standards and practices satisfactory to the Association including in accordance with the provisions of the Anti-Corruption Guidelines applicable to recipients of loan proceeds other than the Recipient (B) provide promptly as needed the resources required for the purpose (C) procure the goods works and services to be financed out of the Sub-financing in accordance with the provisions of this Agreement (D) maintain policies and procedures adequate to enable it to monitor and evaluate in accordance with indicators acceptable to the Association the progress of the Sub-project and the achievement of its objectives eEl (1) maintain a financial management system and prepare financial statements in accordance with consistently applied accounting standards acceptable to the Association both in a manner adequate to reflect the operations resources and expenditures related to the Sub-project and (2) at the Associations or the Recipients request have an operational review of the Rural Development Grant operations carried out by independent auditors acceptable to the Association in accordance with consistently applied auditing standards acceptable to the Association and promptly furnish the report to the Recipient and the Association (F) enable the Recipient and the Association to inspect the Sub-project its operation and any relevant records and documents and (G) prepare and furnish to the Recipient and the Association all such infonnation as the Recipient or tile Association shall reasonably request relating to the foregoing
3 The Recipient shall exercise its rights under each Rural Development Grant Agreement in such manner as to protect the interests of the Recipient and the Association and to accomplish the purposes of the Financing Except as the Association shall otherwise agree the Recipient shall not assign amend abrogate or waive any Rural Development Grant Agreement or any of its provisions
51 P a g (
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for tile year ellded 3 i December 20 i2
(in EUR unless othenvise stated)
2 Basis of preparation
The fillallcial statements of the project for the year ended 31 December 2012 have been prepared for the purpose of complying with the provisions of the Projects objectives the World Bank guidelines and terms and conditions of the IDA Credit no 5005-XK
The financial statements comprise the Statement of Sources (Cash Receipts) and Uses (Payments) the Statement of Expenditure used as the basis for the submission of withdrawal applications for the year ended 31 December 20 12 the Cumulative Statement of Expenditure for the period trom inception date until 3 1 December 2012 and a summary of significant acconnting policies and other explanatory notes
The fillancial statements have been prepared in accordance with cash basis [PSAS - Financial reporting under the Cash Basis of Accounting which differs from Kosovo and International Financial Reporting Standards On this basis income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred Accordingly direct and indirect payments of the Projects expenses which are made from the proceeds of the grants are recogn ised as sources and uses of funds at the time the payment is made
The financial statements prepared fo r the special purpose are presented in Euros (EUR) unless otherwise stated
3 Summary of significant accounting policies
A summary of significant accounting policies underlying the preparation of the Projects fi nancial statements is presented below
31 Foreign currency transactions
The project accounts are maintained in Euros (EUR) the legal cUlTency of Kosovo The Project deals predominantly in EUR while the foreign currencies the Project deals with are predominantly in Special Drawing Rights CSDR) and United State Dollars (USD)
Transactions in foreign cUlTencies are translated to the functional currency at exchange rates on the dates of the transactions
Initial Credit amount are maintained at the historical exchange rates The project translates the undrawn grant balance at the rates in effect on the year end The exchange rates in effect as at 3 1 December 20 12 and 2011 were as fo llows
Currency 2012 2011
USDXDR
XDRIUSD
EURXDR
XDRJEUR
EURI USD
065065
153692
085775
11 6583
131830
077
119
61 P a g
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise slated)
32 Recognition of income and expenses
Income is recognised when received rather than when earned and expenses are recognised when paid rather than when incurred
33 Taxation
The Project is not exempt from Income Tax Value Added Tax (VAT) and Custom Duties The local employees of the project are liable for personal tax and social security contributions
4 IDA Credit no 5005-XK funding
IDA funding for the years ended 31 December 2012 is composed as follows
Year ended Year ended 31 December 2012 31 December 2011
Reimbursements
Direct payments
Total
5 Temporary advances received by government of Kosovo
The temporary advances received by Government of Kosovo for the year ended 31 December 2012 and cumulative is composed as follows
Financed by Year ended Year ended December 31 2012 December 312011
Temporary advances received by GOK 160465764
Total 160465764
The cumulative temporary advances received by GOK of 160465764 Euro represent Withdrawal Application 001 on February 2013 as follows
Withdrawal Type of App Pyon Category 1 Cat~go ry 2 Oate received Value date application application Amt
ARDPOO I Reimbursement 160465764 22324432 138 14 1332 2 1middotFeb middot20 13 26middotFebmiddot20 13
Total lOA Credit No 160465764 22324432 138141332
5005 - XK funding
7IPg
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 20 12
(in EUR unless otherwise stated)
6 Goods
Expenditures for goods are detailed as follows
Year ended Year ended Item 31 December 2012 31 December 2011
Office fumiture
Air conditioners
Renovation ofPTU oftice
Work cloths
Oftice equipment
1633100
130000
2397246
2578400
4775750
Total 11514496
7 Consultant services
Expenditures for Consultant services are detailed as follows
Year ended Year endedItem
31 December 2012 31 December 2011
Employer net salary 6868860
Personal income tax withheld 494138
Employer pension contribution 345039
Total 7708037
8 Training
Expenditures for training are detailed as follows
Item Year ended 31 December 2012
Year ended 31 December 2011
Study visit Macedonia 353760
Training Italy 27 100
Total 380860
81 Pnge
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rural Development Project (IDA Credit No 5005 - XK)
Notes to the Financial Statements
for the year ended 31 December 2012
(in EUR unless alhewise slaled)
9 Incremental operating costs
Expenditures for Incremental operating costs are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Rent for Pill office
Tax for Pill rent
Tax for PU rent
Employer pension contribution
Expenses for communication
News paper
Internet
Office expenses (petty cash)
Rent for PU office
217854
21546
144000
345039
217516
29000
42000
248084
1456000
Total 2721039
10 Sub - projects grants for farmers
Expenditures grants for fanners are detailed as follows
Item Year ended Year ended 31 December 2012 31 December 2011
Fanner grants 138141332
Total 138141332
Since the MAFRD did not have financial means to finance fanner projects the MAFRD requested the Bank a credit of 206 million USD part of which will go to support the Grant Scheme of the MinistJy toward these fanners After the call of Proposal the fanners prepared their projects and proposals and after the verification of the documents and on the spot situation the Payment Agency of MAFRD selected the potential beneficiaries of the Grant Scheme After the closure of the total investment the fanners requested reimbursement of 50 of the total sum of their project Before each payment evelY single benefici31Y was monitored in the Field from the inspectors of the Payment Agency Even the MampE specialist of the project monitored 20 of the overall number of beneficiaries
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rural Development P roject (IDA Credit No 5005 - XK)
Notes to the Financial Statements
fo r th e year ended 3 1 D ecem ber 20 12
(i11 EUR unless olherwi)-e staLed)
11 Expenditures by parts
The expenditures by Project Parts for the year ended 31 December 2012 is as follows
Incremental Sub - grantsConsultant
Parts Goods Training operating (G rants for Total se rvices
costs fa men )
TrCJ11serring Knowledge to the Part [ rum Sector
192027 192027
Enhancil1g Investments to Promote Sustainab le Rural
Part II Development 97539 11 26545 19 353760 16224 12 143 84602
Part III
Project Nfallagemcnl Coordination Moniloring and Evaluation 156855R 50535 IR 27100 1098627 77478 03
Sub shyProjects
GranLsIorIroners in these sectors milk sector fruil secLOr(apples and small frUits) grape seclor vegetables secwrgreenhouses) 138 14 1332 1381 4 1332
Total December 31 2012 11514496 7708037 380860 2721039 138141332 160465764
12 Expenditures by category SOurces of funds
Expenditures by sources of fu nds for the year ended 31 December 2012 are composed as follows
TemporaryIDA Credit
Item advances byfundin g Total
Gov ernment
Goods 11 514496 11514496
Consultants serv ices 7708037 7708037 Training and workshops 380860 380860 Incremental operating costs 2721 039 272 1039
Sub - rroJects grants for farmers 138 14 1332 138141332
Total 160465764 160465764
10I Pagc
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)
Agriculture and Rural Development Project
(IDA Credit No 5005 - XK)
Statement ofCumulative ExpendItures Withdrawal Schedule
for the year ended 31 December 2012
(Supplementary schedule
to the Annual Financial Statements)