Incoming Exchange Education Booklet: AIESEC South Africa



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The Progress

WHAT IS AIESEC GCDP PROGRAM?

The AIESEC Global Community Development Program is a program

that provides a global platform for young people to travel and work

abroad, experience a culture other their own, live the live of other

people and create a positive impact on society. It is a balance

between formality and casualness. We establish the credibility of our

organization while simultaneously bonding with our peers on shared

interests and motives.

Our International Internship program allows students (and recent

graduates) to gain and develop professional skills and to have an

intense cultural experience

AIESEC has been running this program for 63 years and now in over 110 countries and 4000 clients. The program enables organizations to source high potential students and recent graduates from over 1700 universities in over 110 countries and territories. The AIESEC intern proves to be an excellent solution for covering both long-term and short-term human resource needs according to the strategic needs of each organization. AIESEC’s Global Exchange Program is an effective way for you to be able to access international talent for your organization and take them on as interns. Depending on your needs, the internships last between 2 weeks-18 months, in which the intern has the space to grow, learn and share knowledge as they to handle specific short term projects or work within a team on long term strategies.

THEN:

Developmental Traineeship (DT)

EducationalTraineeship (ET)

NOW:

Global Community Development

Program

(GCDP)



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The ESSENCE

Some Global Exchange Partners:

Interaction with NGOs, NPOs and other organizations,

institutions or foundations

Sales and Marketing

Sourcing interns from abroad

Myaiesec.net Knowledge

Event Management

Cross-generational positive impact

Bridging racial and cultural gaps

Amazing network of contacts

Show South Africa to the world

Create life-changing stories

Quick Details

Duration:

Minimum – 6 weeks

Maximum – 18 months

From any background

OUR INTERNATIONAL INTERNSHIP PACKAGE

- NGOs, NPOs, Foundations,: Free but, provide food, accommodation and work-related transportation or stipend

- Schools and Hospitality Entities: Pay to AIESEC administration fee of R2000 and pay intern a stipend (minimum of R2000p/m)

Current Partners:

Refilwe

Christ Healing Fellowship

Emmanuel Child & Youth Care Centre

Cotlands Baby Sanctuary

Conquest for Life

Amy Biehl Foundation

Lefentse Home Care

Jerusalem Ministries

ProBono.Org

Maranatha Streetworkers

HUB Johannesburg

Afrivival

Village and Life (Waterfront)



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GCDP IN AIESEC



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WHAT THEY SAY:

“The United Nations has long recognised that the

imagination, ideals and energies of young men and

women are vital for the continuing development of the

societies in which they live. AIESEC has contributed to

this development by serving as an agent of positive

change through education and cultural exchange to

develop a broader understanding of cultural, socio-

economic and business management issues.”

Kofi A. Annan

Secretary General

PwC and AIESEC, with a common philosophy and

view of the future, have worked together for

many years, we advise todays business leaders;

AIESEC is developing those of the future. We both

share our knowledge and in doing so multiply it.

We both pursue cultural and professional

diversity, achieving the blend of perspectives that

leads to innovation.

Jim Schiro

Former CEO

“AIESEC is an organization that develops high quality young professional graduates with an international perspective and solid leadership ability. This fits well with P&G as global market leader and as an organization that only recruits

top quality, high potential youth. In addition the projects and activities AIESEC runs on

campuses are relevant in the South African context”. Doaa Kedr Talent Practice Manager, P&G

Benefits of the Program Talent from Target Market: We offer access to talent and perspective from your target market. An excellent tool for projects that require specific language or business market knowledge without having to pay a specialist level salary. Employer Brand: Company mention at our information sessions during recruitment. Short-Term Projects: We offer a simple solution to source talent with specific skill-sets to work on highly customized job profiles and short to mid-term projects. Cost-Effective: We provide short to mid-term Human Resource solution to relieve seasonal workloads and projects. Our rates are guaranteed to be almost free or far less than 75% of the market rates. Multi-Cultural Work Environment: AIESEC interns add character and dynamism into your work environment apart from providing access to international youth opinion, innovation and creativity Ease: AIESEC provides a high quality internationally managed process that gives you peace of mind and allows your management to focus on delivery of key strategic objectives. AIESEC makes use of a dedicated manager to manage the entire process for you, with frequent but relevant communication. Skill Development: By taking on an intern you create an opportunity for a local student to go on a similar international experience, thereby contributing tremendously to the future management and local future of South Africa.



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MUST-KNOWs: *Abbreviations are explained on final page*

Raising: Meetings with NGOs, Schools, Hotels, other relevant organizations or Foundations:

Talk about general knowledge of AIESEC (some may or may not read you initial mail), then how

the Exchange Programs work highlighting on GCDP.

Align work, value and cause of organization/institution (this needs some level of research into

the organization prior meeting) to that of AIESEC’s and the value proposition involved in

obtaining interns from AIESEC.

Hint on other areas they can partner with or benefit from a partnership with AIESEC (this

usually based on research into the organization as well as what you pick up from the

interaction).

If available, take CVs of EPs with you to show profiles of EPs.

Reschedule the next meeting date (if applicable) or date for feedback. Maintain contact at a

frequent pace.

Always be “before time”.

*TN JQs could also be handed out at the meeting if the deal is sealed there and then*

Upon dealing, send TN JQ (Job Questionnaire) to NGO to be filled and signed:

An official TN JQ to be used will be sent to you. The organization must understand that this is a

binding legal contract and thus, should not be breached.



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When returned to you, raise TN form:

After the NGO has completed and signed the TN JQ, they must email it back to you in order to

raise their form on myaiesec.net. Upload the information from the TN JQ onto myaiesec.net

when creating a TN form of the NGO in question by first adding the NGO to the database from

the “add organization” button in the AIESEC Programs tab. Unless otherwise stated or not

applicable, information on the TN JQ must correspond to that of the TN form created on

myaiesec.net

*Step by step procedure uploaded on myaiesec.net at

http://www.myaiesec.net/content/viewfile.do?contentid=10197089*

Matching: Browse myaiesec.net for suitable EPs for your TN if you don’t have any applications

from EPs.

When an EP is found for a particular TN, forward the EP’s CV to the

organization/institution for feedback. However, this is not applicable if it is a project

being run by the LC.

Schedule an interview with EP (preferably Skype or Gtalk).

When satisfied (this includes the TN), accept AN from EP and send yours:

Just like the TN JQ, you would be given an official AN .

http://www.myaiesec.net/content/viewfile.do?contentid=10197089



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Match the EP to your TN on myaiesec.net from the “Assign Quick Match” button in the

“Team Leader” tab under “AIESEC Programs”.

It is important to put EP in contact with the organization he/she is matched to.

*Step by step matching procedure uploaded on myaiesec.net at

http://www.myaiesec.net/content/viewfile.do?contentid=10197089*

Realization: Reception:

Involves airport pick-up and introduction (to the LC and the country)

Changing TN (and EP) form (s) status (es) to “realized” on myaiesec.net

Integration:

Explaining job role, starting work (taking intern (s) to work on the first day), helping them

familiarize with transportation system and locations.

It also involves integrating intern (s) to the South African culture

Events:

This includes Global Village, Cooking Class, Clean-up exercises, picnics, beach activities, etc and

send-off parties for intern (s).

http://www.myaiesec.net/content/viewfile.do?contentid=10197089



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Appendix:

ICX: Incoming Exchange

GCDP: Global Community Development Program

LCVP ICX: Local Committee Vice President of Incoming Exchange

TMP: Team Member Program

TLP: Team Leader Program

LC: Local Committee

EP: Exchange Participant

AN: Acceptance Note

EP ID: Exchange Participant Identification

TN: Trainee Nominee

TN JQ: Trainee Nominee Job Questionnaire

JD: Job Description

Raise: Uploading a job description of an organization or for a project onto myaiesec.net

Match: Finding a suitable EP for your TN and signing a contract of acceptance

Realize: EP in your country or LC physically undertaking internship

Incoming Exchange Education Booklet: AIESEC South Africa

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