Incident Management - Franklin County Community · PDF file · 2013-12-18Agenda...
Transcript of Incident Management - Franklin County Community · PDF file · 2013-12-18Agenda...
PowerSchool University2012
Incident Management
Trainer Name
Trainer/Consultant
Agenda
• Welcome and Introductions
• Incident Management Features
• Incident Records
• Access Permissions for Incidents
• District Setup
• Incident Reporting
• Time for Review
Incident Management Features
Meeting Legal Requirements
• Fulfills discipline reporting needs
• Provides sufficient data-recording tools to meet state and district requirements
• Uses common templates, data fields, and menus to ensure consistency
Log Entries vs. Incidents
A Comparison
• Specific to one student
• Record incident characteristics, but not relationships
• Teachers and administrators can submit entries
• Record any contact with student
Log Entries Incidents
• Includes multiple participants: students, staff, other persons
• Record characteristics and relationships
• Only administrators can submit incidents
• Designed to record discipline
The Incident List
Special Functions > Incident Management > Incident List
A Quick Look
Special Functions > Incident Management > Create New Incident
Incident Features
• Search options for students and staff
• Drag and drop functionality
• Reporter, victim, offender, action, and object relationships
• Icon designations for quick detail identification
Incident Records
Searching for an Incident Report
Can I look up specific incident records?
Search Filter
Special Functions > Incident Management
Now It’sYour Turn
Complete hands-on activities 1-2:
Searching Through Incidents
Using Search Filters
Adding a New Incident Report
• Who?
• What?
• When?
• Where?
• Why?
????????
Today’s Incident
Creating a New Incident
Enter an incident description
Search for participants
Add participant attributes and roles
Add incident elements
Entering the Incident Description
Special Functions > Incident Management > Create New Incident
Searching for Participants
Special Functions > Incident Management > Create New Incident
Adding Participant Attributes and Roles
Special Functions > Incident Management > Create New Incident
Adding Incident Elements
Special Functions > Incident Management > Create New Incident
Participants and Elements
• Add participants
- Search for students or staff
- Create other participant if necessary
• Add resulting actions
• Add objects
• Add behaviors
• Add attributes
Incidents Student Page
(Select a student) > Incidents
Now It’sYour Turn
Complete hands-on activities 3, 4, and 5:
Adding an Incident
Adding Another Incident
Editing an Incident
Access Permissions for Incidents
Restrict access to incidents using security groups.
Security Groups
System > Security > Groups
Accessible Incident Types
Computer Violation
Fighting
Theft
Truancy
Dress Code
Vandalism
Insubordination
System > Security > Groups > (Select a group)
Access to the Incidents Student Page
System > Security > Groups > (Select a group)
• Clear the check box to hide the student page
• Select the check box to give users access to view and create incident records
The District Setup
Entering the Specifics
1. Incident types
2. Incident codes
3. Incident subcodes
The Scenario
Suppose one student destroys another student’s book...
How are codes and subcodes set up for that situation?
Setting Up Incident Management
Define incident types
Select the correct code type
Set up the codes
Add subcodes
Define Incident Types
District > Incident Management > Incident Types
Find the Correct Code Type
District > Incident Management > Code & Subcode Setup
Code Setup
District > Incident Management > Code & Subcode Setup
Add Subcode
District > Incident Management > Code & Subcode Setup > Behavior Codes
Now It’s Your Turn
Complete hands-on activity 6:
Entering a Incident Type, Code, and Subcode
Incident Reporting
What About Reporting?
Use ReportWorks to
• Create and publish reports (ReportWorks developers)
• Generate reports in PowerSchool administrator
Generating a Report
Reports > ReportWorks > (Select report)
Number of incidents by:
• Incident type
• School
• Date range
CrossTab by School and Type Template
Now It’s Your Turn
Complete hands-on activity 7:
Generating an Incident Report
Incidents listed by date with:
• Incident ID
• Date occurred
• Date recorded
• Incident type
• Title
District Summary Template
Individual incidents with:
• Incident Details
• Location Information
• Participant Information
• Change History
Participant Template
Creating a Project
After Creating the Project...
Edit the project details
Edit the Boundaries
Edit the Runtime Controls
Edit and view the project layout
Configuring Publishing Information
Configuring Publishing Permissions
Reporting Review
• Generating reports in PowerSchool:
- Go to: Start Page > ReportWorks
- Select and generate an incident report
• Publishing reports in ReportWorks:
- Create project using incident management template
- Leave default values, or modify the scope as needed
- Preview report
- Publish report
Now It’s Your Turn
Complete hands-on activities 8:
Publishing a ReportWorks Template
Time for
Review
Question 1
True or False? You can search just for fighting incidents.
True!
You can search just for fighting incidents.
Answer 1
A B
C DBehavior Code
Incident Type Action Code
Attribute Code
Question 2
Which identifies the type of discipline assigned to an offender?
A B
C D
Answer 2
Behavior Code
Incident Type Action Code
Attribute Code
Which identifies the type of discipline assigned to an offender?
Question 3
True or False? You can identify who made changes to the record.
True!
You can identify who made changes to the record.
Answer 3
A B
C DReporter
Offender Victim
Witness
When a student smokes a cigarette in the bathroom, what is his or her role?
Question 4
A B
C D
When a student smokes a cigarette in the bathroom, what is his or her role?
Answer 4
Offender
WitnessReporter
Victim
Which step is first?
C
B
D
A
E
Set up incident types, codes, subcodes
Associate elements to participants
Define participants and elements
Choose the incident type for an incident
Update incident with a change reason
The answer is...
A Set up incident types, codes, subcodes
C Associate elements to participants
B Define participants and elements
D Choose the incident type for an incident
E Update incident with a change reason
Key Points from Today’s Class
• Use incident management for behavior events, not as log entries
• Add, edit, and delete incident descriptions, participants, and attributes
• Search for incident records
• Set up incident codes, subcodes, and types at the district level
Question and Answer
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