Improving Workflow Efficiency with the Centricity™ Business Dictionary Sync UtilityApril 29 – May 2, 2015

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©2015 General Electric Company – All rights reserved.

The results expressed in this document may not be applicable to a particular site or installation and individual results may vary. This document and its contents are provided to you for informational purposes only and do not constitute a representation, warranty or performance guarantee. GE disclaims liability for any loss, which may arise from reliance on or use of information, contained in this document. All illustrations are provided as fictional examples only. Your product features and configuration may be different than those shown. Information contained herein is proprietary to GE. No part of this publication may be reproduced for any purpose without written permission of GE.

DESCRIPTIONS OF FUTURE FUNCTIONALITY REFLECT CURRENT PRODUCT DIRECTION, ARE FOR INFORMATIONAL PURPOSES ONLY AND DO NOT CONSTITUTE A COMMITMENT TO PROVIDE SPECIFIC FUNCTIONALITY. TIMING AND AVAILABILITY REMAIN AT GE’S DISCRETION AND ARE SUBJECT TO CHANGE AND APPLICABLE REGULATORY CLEARANCE.

GE, the GE Monogram, Centricity, and imagination at work are trademarks of General Electric Company.

All other product names and logos are trademarks or registered trademarks of their respective companies.

General Electric Company, by and through its GE Healthcare division.

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©2015 General Electric Company – All rights reserved.

The results expressed in this document may not be applicable to a particular site or installation and individual results may vary. This document and its contents are provided to you for informational purposes only and do not constitute a representation, warranty or performance guarantee. GE disclaims liability for any loss, which may arise from reliance on or use of information, contained in this document. All illustrations are provided as fictional examples only. Your product features and configuration may be different than those shown. Information contained herein is proprietary to GE. No part of this publication may be reproduced for any purpose without written permission of GE.

DESCRIPTIONS OF FUTURE FUNCTIONALITY REFLECT CURRENT PRODUCT DIRECTION, ARE FOR INFORMATIONAL PURPOSES ONLY AND DO NOT CONSTITUTE A COMMITMENT TO PROVIDE SPECIFIC FUNCTIONALITY. TIMING AND AVAILABILITY REMAIN AT GE’S DISCRETION AND ARE SUBJECT TO CHANGE AND APPLICABLE REGULATORY CLEARANCE.

GE, the GE Monogram, Centricity, and imagination at work are trademarks of General Electric Company.

All other product names and logos are trademarks or registered trademarks of their respective companies.

General Electric Company, by and through its GE Healthcare division.

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Presenters

Teyjon Robledo, Departmental IS Consultant - Orlando Health

Nancy Stott, Departmental IS Consultant - Orlando Health

Iain Gorton, Lead Support Engineer - GE Healthcare

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Information about Orlando Health

Interesting facts about Orlando Health

We are the 5th Largest Employer in Central Florida

3.5 M Central Florida Residents Annually

7K International Patients Annually

14,310 Team Members

1,780 Beds (8 Hospitals)

2,206 Physicians; 739 Employed

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Overview• Introduce Tool

• A Little Bit of History

• Benefits

Preparation

• Important Considerations

• Dictionary Owners

• Interface Awareness

• Environments

• Specific Dictionaries

Example• Parent / Child

Relationships

• Referenced Dictionaries

• Dictionary Sync Utility Tool

• Restore

Wrap Up• Automation

• Lessons Learned

• Current Development

• Documentation

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Overview

Introduce Tool

• Orlando Health is currently using version 5.1.1 of the Dictionary Sync Utility

• Copies selected dictionaries from one environment to other environments

• Manual or Automated

• Restore option only available for the last sync completed• Compatible with Partitioned and Parent / Child Dictionaries

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Overview

A Little Bit of History

Before using the Dictionary Sync Utility, Orlando

Health was manually updating four environments

Live

Primary Test

Secondary Test

Train

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Increased efficiency

Two environments updated

Automated – Set it and forget it

Error reduction

Overview

Benefits

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Parent / Child Relationships

Deactivations / Existing

Entries

Global

Preparation

Important Considerations

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Preparation

Dictionary Owners

Dictionary Owners

Communication

Agreement

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Preparation

Interface Awareness

Will the sync affect your interfaces?

Messages will not standardly be triggered. This can be configured if necessary as part of installation.

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Preparation

Environments

Orlando Health syncs 17 dictionaries from the Live environment to the Secondary Test and Train environments.

Orlando Health does NOT sync to the Primary Test environment.

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Preparation - Specific Dictionaries

• D3 Billing Providers• D123 Referring Providers• D302 Scheduling Providers

D8904 Providers

• D100 Billing Locations• D331 Scheduling Locations• D35 Nursing Station – VM Locations• D1304 Ordering Locations

D48012 Locations

• D202 Billing Areas• D301 Scheduling Departments• D37 Services

D48013 Departmen

ts

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D77 Reporting Categories

D102 DivisionsD1324

Service Category

D1260 Visit Types

Preparation - Specific Dictionaries

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Example

Referenced Dictionaries

Division & Valid Division: D102

Location(s): D100

Billing Area(s): D202

Department: D301

His Primary Service & His Allowable Service: D37

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Example

Provider Dictionary has many referenced dictionaries

We sync these together along with their Parent Dictionaries

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Example

Step 1:

From Dictionary Menu - Select “Dictionary Sync Tool Manual Run”

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Example

Step 2:

Type Password: Enter password provided by GE Healthcare (for added security if desired)

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Example

Step 3:

Type your initials and hit “Enter”

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Example

Step 4:

When you receive the following warning pop up > Click Yes

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Example

Step 5:

Enter a “?” to list available environments

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Example

Step 6:

You will receive the following pop up asking if you want to use an existing list of dictionaries to sync to your selected environment

Click “No” if you want to build your dictionary list from scratch.

Click “Yes” if you have already completed a successful sync and you want to manually run another sync similar to the last one completed.

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Example

Step 7:

Parent/Child warning

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Example

Step 8:

Referenced dictionary warning

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Example

Step 9:

Add all suggested child dictionaries and any referenced dictionaries that are updated regularly

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Example

Step 10: Save list Answer “Yes” if you want to save this list as the

list for this environment for future syncs.

Answer “No” if you want to use this list for this run only.

Step 11: Start Sync

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Example

You should see Activity Complete on the screen shown below.

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Example - Restore Function

Click Dictionary Sync Tool Restore Backup

Type password supplied by GE in to the pop up box (for added security)

Click OK

“You only have the ability to restore the previous run” Here are the steps to complete the Restore Function if needed.

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Example

Type your initials

Hit Enter

Type the environment you would like to restore

Click OK

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Example

Select “Yes”

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Wrap Up

Automation

Monthly

Weekly

Daily

Dictionary Sync can be scheduled to run regularly via System Night Jobs.

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Wrap Up

Lessons Learned Interfaces

Parent / Child

Relationships

Global

Know the Rules!

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Profiles:

Currently the list of dictionaries to sync is directly associated with a test UCI.  The utility is being enhanced so lists of dictionaries to sync are stored as profiles, and those profiles can be used to apply to multiple test UCIs, and can be centrally updated.

 

Alternate source UCIs:

Currently synchronization is only allowed from the live UCI to test UCI.  The utility is being enhanced to allow any UCI to be the source UCI for synchronization.  This allows for testing dictionary changes against different system configurations (in different test UCIs) before moving them to live.  When using an alternate source UCI moving to live is still done using TUUs or manually, not via the utility.

 

Special thanks to North Shore – Long Island Jewish Health for working with us on these enhancements.

Current Development

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Documentation

If you would like specific documentation on how to utilize the Dictionary Sync Utility, please go to the GE Healthcare’s Customer Learning Portal.

Documentation Portal:https://engage.gehealthcare.com/community/en/cb/documentation  

Questions?

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