Important revision links

http://www.igcseict.info/theory/

http://www.ictlounge.com/html/overview.htm

Exam Help Sheet

Formatting

1. Setting the page to A4: See below

To landscape

Setting margins

Click on Margins, Custom Margins

2. Save the document in a folder that you have made for this exam

paper in your own area

3. Header: Left and right aligned

8. Adding a title

Offshore Wind Energy

10. Adding a subtitle

Report by: Miss Proctor

12. Subtitle must be right aligned / size 18, italic, bold

Report by: Miss Proctor

13. Format the body text into three equal columns with 1.5 spacing

between the columns.

Highlight the text, click on page layout columns, more columns

Click on three because it asks you for three columns and then change the

spacing to 1.5 spacing

14. You should all be able to change the body text (the main text) to the

size, font it asks for;

Fully Justify

Single Line spacing

Highlight the text, right click, paragraph the set your line spacing to

single

Exam Help Sheet

EMAIL

How to Create and Manage Contact Groups in Outlook 2010

Today we take a look at creating Contact Groups to make the process a lot

easier.

Create Contact Groups

Open Outlook and click on New Items \ More Items \ Contact Group.

This opens the Contract Group window. Give your group a name, click on Add Members, and select the people you want to add from your Outlook Contacts,

Address Book, or Create new ones.

If you select from your address book you can scroll through and add the

contacts you want. If you have a large amount of contacts you might want to

search for them or use Advanced Find.

If you want to add a new email contact to your group, you’ll just need to enter in

their display name and email address then click OK. If you want the new member

added to your Contacts list then make sure Add to Contacts is checked.

After you have the contacts you want in the group, click Save & Close.

Now when you compose a message you should be able to type in the name of the

Contact Group you created…

If you want to make sure you have everyone included in the group, click on the

plus icon to expand the contacts. You will get a dialog box telling you the

members of the group will be shown and you cannot collapse it again. Check the

box not to see the message again then click OK.

Then the members of the group will appear in the To field. Of course you can

enter a Contact Group into the CC or Bcc fields as well.

Add or Remove Members to a Contact Group

After expanding the group you might notice some contacts aren’t included, or

there is an old contact you don’t want to be in the group anymore. Click on the

To button…

Right-click on the Contact Group and select Properties.

Now you can go ahead and Add Members…

Or highlight a member and remove them…when finished click Save & Close.

If you need to send emails to several of the same people, creating Contact

Groups is a great way to save time by not entering them individually. If you work

in for a large company, creating Contact Groups by department is a must!

Exam Help Sheet

DATABASES

Importing

1) Complete each instruction. Tick each box when you have done it

Q27:

Create a new folder and call it Databases.

Open up a database

Create a new file called offshore

Click on external data

Click on text file

Click on browse

Click on the offshore file

(SharedDrive: ICT/Miss Proctor/June13 paper/exam files)

Click on delimited!

Click next

Click - “first Row Contains Names”

Click on Advanced

This is important!

Click on the arrows to change each data type

Click finish

zz

zz

v

Finish!!!

Open the offshore table that you have just imported

Click on Home, view, design view.

Check that all data types are correct. They MUST be the same as what it

states on the exam paper

Change the decimal places etc IF it asks you to!

Inserting a record

Add each of the records shown in the exam paper

Adding Fields and Completing Calculations

Q32.

Add a new field in design view and make it calculated

You have to do a calculation for question 32

1) When you click on Calculated it should look like this

Click on Capacity at the bottom

Put the Forward slash for divide

Click on Number

Click on Ok

Make sure it says ONE decimal place in Design view

Save database at this point

File, save database as

How to do a search

Open up your exam database “offshore”. If you don’t have this you need to

import this into Access. You need to look at help sheets if you cannot remember

how to do this.

Create – Query Wizard

Select all fields. These should

transfer from the left box to the

right box using the arrows

Put a title – this is what you will

be searching for

Task Three

Click on Finish – Have you got this?

Click on the field – you are trying to find all the fields with the country

‘Belgium’.

So..type “Belgium” into the criteria. See Print screen below

Then find the red exclamation that says “RUN”. Click this button

You will see the number of records at the bottom. Check to see if they all show

Belgium.

To do a new search click back onto design view

How to create a Report

Show all

Click on . . . . Report wizard

Task Show only fields Country, ID, Name, Number, Distance, Operational,

Capacity,

Height, Sea and Turbine_Capacity in this order

Click again

Task Sort the data into ascending order of Country and then ascending order of

Name

Task fits on a single page wide and has a page orientation of landscape

Click on Modify Design

Task-includes the headings Power from North and Irish Seas at the top of the

page

Task add your name, Centre number and candidate number on the right in the

footer

Click on the top of report footer and drag it 5mm so we have more room

Click on Label and drag it out

See the last task to complete

Highlight (click) on the box and right align the text

Displaying the Data correctly – switch between design view and see what you can

do!

How to Extract Data

Do the query using Query Wizard. Remember to save it as extractor

Make sure you have 5 records as below

Show

the

fields Name, Sea and Capacity – do this by Design View and untick those you do

not want

Sort Capacity into descending order is Design View - click on Sort and do your

business

You should have this

Click on Views to see the Report view and switch between

design view

Saving the Data in the correct format

1) Acess - Right click on the Navigation Bar and copy your query.

2) Open your JX3Wind – yep that’s making a comeback . .

3) Move your cursor to after Offshore Wind farms in the UK producing

90MW or more of power are

4) Paste the document in

5) Delete the Extraction 1 - right click – delete row

Exam Help Sheet

SPREADSHEETS

A row contains numbers (across the page)

A column contains letters (down the page)

How to insert a new row

How to merge cells

Put your mouse over the number

one so an arrow appears

Right click, then press insert

Click and drag to select the cells you

want

How to format cells to change or add colour

Right click, format cells

Click on alignment. Then click merge

cells. Ok

Click and drag to select the cells you

want

Adding a border to cells

Inserting a function

Use the paint tin to colour your cells

(fill colour shown in the printscreen)

Select the cells you want. Click on

borders shown on the print screen

and add the border you want

Click on the cell you want. Click on

formulas then insert function

How to calculate the profit

Click on the function you want. EG if

you are calculating by adding you

would be using SUM because you

are doing a sum.

In the top box where it says Number 1 is where you tell the computer what you want to add up. Don’t

put numbers put the CELL REFERENCES. So…. I want to add up B4, C2 and D4 which I have put in

yellow. Instead of writing these all out I can click on the cell B4 and drag it across to D4.

This shows up as B4:D4 which means from B4 to D4

Then click ok

To calculate the profit we do the income – expenditure

We are doing a calculation here

Let’s start with April…..

Insert the function SUM shown in

the print screen below

We want income which is B5

Take away expenditure which is B6

Inserting a Header or Footer

Function to display the greatest monthly profit

This is a little bit different from

Word. Click on insert then header

and footer.

Then when you have clicked this,

you will see a separate header and

footer button on the right at the

top.You click on you header of

footer to add these to the page.

Click on “NONE”

When you have finished your

header or footer, click on view then

click on normal.

Function to display them lowest monthly profit

Repeat the above using the Min function

Function to display the average monthly profit

You then want to find the MAX

function to complete your

calculation

Click on function. Click on the

category all

Then select your each months profit

to find the greatest

Repeat the above using the Average function

Apply appropriate formatting to all cells

Format cells showing currency

(Read carefully, the exam tells you to format in dollars!)

You could also format the spreadsheet appropriately so that any labels

(headings) are clear and all information is presented clearly. This could mean

using boarders, shading, align, bold etc also

Right click or highlight the cell you

want to format then select “format

cells”

Then click currency and change the

currency to Dollar

Edit the formula to round the value to the nearest whole dollar

Display the contents of this cell so that it shows only integer values

Your Average formula should look

like this

Now after the = sign add the word

ROUND telling the computer to

round up and then an open bracket.

At the end of the formula add a

comma and then a 0. The 0 tells the

computer that your want the

number to be rounded to 0 decimal

places eg a whole number.

Right click, format cells

Print the spreadsheet showing formulae.

Row and column headings are displayed

Contents of all cells are fully visible

Make sure that all text is visible and not cut off

Print the spreadsheet showing the values

Change the decimal place to 0 to

make it an integer (whole number)

Click on Formulas then show

formulas.

Click on Page layout then make sure that

under heading, print is ticked

Unclick show formulas and print again as a normal spreadsheet view

Printout fits on a single page

Produce a vertical bar chart to compare the monthly income for each of the

twelve months.

The dotted line shows the

end of the page. Make sure

that your spreadsheet cells

are changed so that it fit on

the page (to the left of the

line)

Fully label your chart but do not display a legend.

Exam Help Sheet

WEB AUTHORING

Webpage help sheet

Opening a Stylesheet

Attaching a style sheet in Dreamweaver

Go to Window option and make sure that CSS Styles is clicked.

Click on the “attach style sheet”

Browse for the style sheet then click okay

Right click, open with, dreamweaver

Changing text in the style sheet code

You can change the text either in the code on the left or you can change the

text on the webpage on the right

Setting the table border

Click on the border, then put in the boarder width here

Setting the table to fill the width of the window.

Again, click on the boarder then change the width by putting in the size

To show your webpage in full view click on design

Inserting an image

Resizing the images

Click on the picture then change the width and height

To preview your website press F12 or go to file, preview in browser

To show the source code click on code

How to create your own stylesheet if you’re not given one

Then save

Inserting tables into webpage