IMPORTANT! Please read carefully! MINUTES OF THE REGULAR ... · Seven Delinquent letter was...

IMPORTANT!Please read carefully!

MINUTES OF THE REGULAR MEETING OFTHE BOARD OF DIRECTORS

SEAL BEACH MUTUAL NINEJUNE 8, 2020

The Regular Monthly Meeting of the Board of Directors of Seal Beach Mutual Nine was calledto order by President Mayer at 9:01 a.m. on Monday, June 8, 2020 via Zoom.

SHAREHOLDER(S') COMMENTS

One shareholder made comments.

ROLL CALL

Present:

Absent:

GRF Representative:

Guests:

Staff:

President Mayer, Vice-President Walz, Secretary Dodero, ChiefFinancial Officer McFadden, and Director Turner.

Directors Muller-Gray and Croft

Mr. Dodero

Fifteen Mutual Nine Shareholders

Ms. Hopkins, Mutual Administration DirectorMr. Rodriguez, Building Inspector

President Mayer welcomed the shareholders and staff to the meeting.

MINUTES

The regular meeting minutes of the May 11,2020 were approved by general consent of the Boardas distributed.

BUILDING INSPECTOR'S REPORT

Inspector Rodriguez presented his report (attached).

Following questions, Mr. Rodriguez left the meeting at 9:09 a.m.

GRF REPRESENTATIVE

Mr. Dodero provided a verbal update.

Following questions, Mr. Dodero left the meeting at 9:12 a.m.

BOARD OF DIRECTORSMUTUAL NINE June 8, 2020

UNFINISHED BUSINESS

No unfinished business.

NEW BUSINESS

Following a discussion and upon a MOTION duly made by Chief Financial Officer McFaddenand seconded by Director Turner, it was

RESOLVED that the Board authorizes the following transfers of funds, per detailedand dated resolution, by consent calendar

W57iBIBIL-,!.;

05/15/2020 $44,213.74 US Bank Checking to US Bank Restricted MoneyMkt.

The MOTION passed unanimously.

Following a discussion and upon a MOTION duly made by Chief Financial Officer McFaddenand seconded by Director Turner, it was

RESOLVED to acknowledge that, per the requirements of Civil Code Section5500(a)-(f), a review has been completed of the Mutual's reconciliations of theoperating and reserve accounts, operating revenues and expenses compared tothe current year's budget, statements prepared by the financial institutions wherethe Mutual has its operating and reserve accounts, income and expense statementfor the Mutual's operating and reserve accounts, the check registers, the monthlygeneral ledger and delinquent assessment receivable reports, for the month of April2020.


Following a discussion and upon a MOTION duly made by President Mayer and seconded bySecretary Dodero, it was

RESOLVED to approve new 50-gallon water heaters for Laundry Room 230, at acost not to exceed $1 ,500.00. Funds to be taken from Infrastructure Reserves.


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BOARD OF DIRECTORSMUTUAL NINE

NEW BUSINESS (CONT)

June 8, 2020


RESOLVED to DENY the 2020 Annual Meeting, Physical Distancing Layout waiverfor the Mutual Nine Annual Election Meeting.

The MOTION passed unanimously by roll call vote.

Following a discussion and upon a MOTION duly made by President Mayer and seconded byDirector Turner, it was

RESOLVED to approve the J&J Landscaping proposal to remove a Fiscus Treeat Unit 206-F at a cost not to exceed $850.00. Funds to be taken from Trees andauthorize the President to sign the work order.



RESOLVED to approve to have a Zoom Townhall Meeting regarding Mutual NineGoverning Documents.


Following a discussion and upon a MOTION duly made by President Mayer and seconded byChief Financial Officer McFadden, it was

RESOLVED to cancel the July 13, 2020 Monthly Board Meeting due to the AnnualShareholders Meeting.



RESOLVED to amend the motion by deleting "go out to bid for five (5) roofs" andreplacing it with "go out to bids for ten (10) roofs."


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BOARD OF DIRECTORSMUTUAL NINE June 8, 2020


RESOLVED to approve the J&J Landscaping proposal to remove a deadBottlebrush Tree at Unit 211-D at a cost not to excess $450.00. Funds to be takenfrom Trees and authorize the President to sign the work order.


SECRETARY/CORRESPONDENCE

Secretary M. Dodero received no correspondence.

CHIEF FINANCIAL OFFICER'S REPORT

Chief Financial Officer McFadden submitted her financial report (attached).

MUTUAL ADMINISTRATION DIRECTOR'S REPORT

No comments.

ANNOUNCEMENTS

a. NEXT REGULAR MEETING: Monday, August 10, 2020 at 9:00 a.m. TBA

COMMITTEE REPORTS

No reports were presented.

DIRECTORS' COMMENTS

Several Directors made comments.

SHAREHOLDER COMMENTS

Several Shareholders made comments.

ADJOURNMENT

There being no further business to conduct, President Mayer adjourned the meeting at 10:06a.m. and announced there would be an Executive Session following the meeting to discussmember issues.

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BOARD OF DIRECTORSMUTUAL NINE

EXECUTIVE SESSION SUMMARY

June 8, 2020

The Board met in Executive Session on June 8, 2020, at 11:00 a.m., and took the followingactions:

The board approved the Executive Session Minutes of May 11, 2020.

1. Legal Mattersa. Legal matters were discussed. One file sent to attorney regarding fines.

2. Contractsa. No contracts discussed.

3. Assessments / Delinquenciesa. Seven Delinquent letter was drafted.b. Four Delinquent accounts were closed.

4. Disciplinary Hearingsa. One Disciplinary Hearings was discussed.

The Executive Session was adjourned at 11:50 a.m.

7)ry?^yi^i. 'TD . 2)^ /'^Attest: Marjorie Dodero, SecretarySEAL BEACH MUTUAL NINEJH: 06/08/2020Attachments

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MUTUAL: NO. 9 Victor Rodriguez

UNIT/BLDG DESCRIPTION OF WORKGRF/CITY

PERMITS

PERMIT

ISSUE

COMP

DATE

CHANGE

ORDERRECENT INSPECTION CONTRACTOR / COMMENTS

204 WASHER AND DRYER AND FRAME PATIO SKYLIGHT BOTH 05/15/20 08/31/20 NO BA CONSTRUCTION

208 D REPLACE WOOD WITH HARDY BACKER/12X24 TILES GRF 01/15/20 03/15/20 NO ALPHA MASTER BUILDERS

212K HEAT PUMP/ CONCRETE BASE BOTH 04/13/20 06/24/20 NO HEATWAVE A/C/ & HEATING

212K REMODEL,KITCHEN,WINDOWS,SWITCHES BOTH 03/20/20 09/30/20 NO LW DÉCOR

213C SHOWER CUTDOWN BOTH 03/24/20 05/14/20 NO NUKOTE

216I WASHER AND DRYER BOTH 05/20/20 08/31/20 NO BA CONSTRUCTION

216I HEAT PUMP/ CONCRETE BASE BOTH 05/07/20 08/13/20 NO GREENWOOD

217C INSTALL ENTRY DOOR GRF 04/07/20 05/08/20 NO 5/28/20 FINAL JOHN M. BERGKVIST

218B INSTALL CARPORT CABINET GRF 05/19/20 06/01/20 NO 6/02/20 FINAL IMAGINATION UNLIMITED

218F HEAT PUMP/ CONCRETE BASE GRF 04/17/20 07/17/20 NO GREENWOOD

219J CARPORT CABINET GRF 05/11/20 06/01/20 NO 5/19/20 FINAL IMAGINATION UNLIMITED

218k SOLAR TUBE 290 DS BOTH 05/27/20 08/26/20 NO SOLATUBE HOME

218I CARPORT CABINET BOTH 05/29/20 06/15/20 NO IMAGINATION UNLIMITED

220H FLOORING GRF 05/11/20 06/30/20 NO 5/28/20 FINAL KARYS CARPETS

222G WINDOWS GRF 04/17/20 06/10/20 NO 6/2/2020 FINAL OGAN CONSTRUCTION

229K INSTALL GFCI GRF 03/24/20 03/27/20 NO OGAN CONSTRUCTION

227I HEAT PUMP/ CONCRETE BASE BOTH 04/13/20 07/20/20 no GREENWOOD

227I FLOORING GRF 04/13/20 04/30/20 NO KARYS CARPETS

230K HEAT PUMP/ CONCRETE BASE BOTH 02/24/20 05/24/20 NO GREENWOOD

231H FLOORING AT KITCHEN GRF 05/04/20 06/15/20 NO 5/12/2020 FINAL KARY'S CARPET

232K OUTDOOR CARPET GRF 03/26/20 09/30/20 NO 5/11/20 FINAL LW DÉCOR

233L FLOORING GRF 05/14/20 07/20/20 NO BIXBY PLAZA

blue color indicates roofs that have been completed and to let contractors know that only Roofing Standards can penetrate the roof on any project

INSPECTORS REPORT 2020

INSPECTOR:

MUTUAL BOARD MEETING DATE: June 8, 2020

PERMIT ACTIVITY

UNIT # DOCUMENTS/COMMENTS PLI NBO FI FCOEI ROF NMI

207D 02/12/20

209E 03/30/20 04/16/20 04/23/20 05/07/20 06/02/20

212 H 06/12/19

214J 03/31/20

218F 03/16/20 03/31/20 04/06/20 04/16/20

218K 04/29/20

220 A 10/04/19

222L 04/24/19 04/20/20 04/24/20 05/07/20 05/28/20

223G 02/05/20

226L 02/26/20

227I 02/07/20 03/11/20 03/19/20 04/02/20 05/12/20

232I 02/12/20

237F 02/06/20

check tree at 206f

check unit 206 Lcheck unit 224J check light at 230K

check tree at 211D

ESCROW ACTIVITY

CONTRACTOR PROJECT

FENN PEST CONTROL JUN 1,2020- MAY 31,2023

PINNACLE JULY 1ST 2018-JUNE 30TH 2021

CONTRACTS

NMI = New Member Inspection PLI = Pre-Listing Inspection NBO = New Buyer Orientation

FI = Final Inspection FCOEI = Final COE Inspection ROF = Release of Funds

UNIT NUMBER

SITE VISITS

check walk lightssidewalks inpectioncheck out side 218J

P.O. Box 2069Seal Beach CA 90740

1009 Seal Beach Mutual No. NineFinancial Statement Recap

04/30/2020

Page: 1

AprActual

AprBudSiet-

12020Y-TOActual

2020Y-T-DBudget

100,25249,895

150,148

100,25149,896

150,147

Carrying ChargesReserve Funding

Total Regular Assessments

401,010199,582

600,591

401,004199,584

600,588

550461

10,856

11,866

162,014

998668

7,715

9,381

159,528

Service IncomeFinancial IncomeOther Income

Total Other Income

Total Mutual Income

2,0493,260

32,482

37,791

638,382

3,9922,672

30,860

37,524

638,112

62,6348,4228,086

16,13511,82349,895

156,996

5,018

8,371

(3,353)

62,63410,8523,429

21,97410,74449,896

159,529

(1)

0

(1)

GRF Trust Maintenance FeeUtilitiesProfessional FeesOutside ServicesTaxes & InsuranceContributions to Reserves

Total Expenses Before Off-Budget

Excess lnc/(Exp) Before Off-Budget

Depreciation Expense

Excess lnc/(Exp) After Off-Budget

250,53636,52110,27673,93647,226

199,582

618,076

20,306

33,483

(13,177)

250,53643,40813,71687,89642,976

199,584

638,116

(4)

0

(4)

2,902212417

15,42328,579

00000

Restricted ReservesAppliance Reserve EquityPainting ReserveContingency Operating EquityRoofing ReserveInfrastructure Reserve

27,97775,57443,407

966,746412,432

00000

47,533 0 Total Restricted Reserves 1,526,136 0

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