Important information for Suppliers of the University of ...
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Important information for Suppliers of the University of Manitoba In order for the Supplier Payment Services Department to process your invoices promptly, we require all invoices to be billed to “University of Manitoba” and to include a valid Purchase Order (PO) or Contract (C) number on all of your invoices. Invoices received without a valid PO/Contract will be rejected and returned to the vendor resulting in a delay in payment. A valid Purchase Order number will be preceded by “PO” followed by the 3 to 6 numeric values. A valid Contract number will be preceded by “C” followed by 3 or more numeric values. Valid PO or Contract numbers cannot be an individual’s name, phone number or location. If you are missing the PO or Contract number, please contact the requestor to obtain this information before submitting your invoice for payment. Please bill your invoices to: University of Manitoba Supplier Payment Services Room 410/414 Administration Building Winnipeg, Manitoba R3T 2N2 Invoices should be submitted to SPS either by mail or by email. Please review the following guidelines for emailing invoices to us When to use this email - Use the [email protected] email address to send us only invoices to be processed - This email is a no-reply Inbox. SPS does not read the emails. - Please only send the invoice to us via email one time Paper Invoice and Emailed Invoice submissions - One invoice = one copy to SPS - If you send the invoice to us through email, please do not send us the paper copy of the same invoice (and vice versa, if you mail it in, please do not email it as well)
Transcript of Important information for Suppliers of the University of ...
Important information for Suppliers of the University of Manitoba
In order for the Supplier Payment Services Department to process your invoices promptly, we require all invoices to be billed to “University of Manitoba” and to include a valid Purchase Order (PO) or Contract (C) number on all of your invoices. Invoices received without a valid PO/Contract will be rejected and returned to the vendor resulting in a delay in payment. A valid Purchase Order number will be preceded by “PO” followed by the 3 to 6 numeric values. A valid Contract number will be preceded by “C” followed by 3 or more numeric values. Valid PO or Contract numbers cannot be an individual’s name, phone number or location. If you are missing the PO or Contract number, please contact the requestor to obtain this information before submitting your invoice for payment.
Please bill your invoices to: University of Manitoba
Supplier Payment Services Room 410/414 Administration Building Winnipeg, Manitoba R3T 2N2
Invoices should be submitted to SPS either by mail or by email. Please review the following guidelines for emailing invoices to us
When to use this email - Use the [email protected] email address to send us only invoices to be processed - This email is a no-reply Inbox. SPS does not read the emails. - Please only send the invoice to us via email one time
Paper Invoice and Emailed Invoice submissions - One invoice = one copy to SPS - If you send the invoice to us through email, please do not send us the paper copy of the same invoice
(and vice versa, if you mail it in, please do not email it as well)
What to include in the email
- When you email us an invoice please ensure we get the following information: 1. The invoice as an attachment.
a. Please use a PDF format if possible b. Name your PDF attachment with: - Name of company then; - Invoice # Example: Microsoft111325.pdf
2. Include the PO or Contract # in your invoice before attaching your file a. If you do not have a PO or Contract #, please do not submit your invoice
- Contact the individual who ordered the items and request a valid PO or Contract #.
To resend or not to resend the invoice - To help us avoid duplications, please avoid resending invoices that have already been submitted
o If you have already sent us your invoice and you are not seeing the transaction as expected, you can follow-up with the SPS Account Assistant for the related Supplier/Company as listed below
Who to contact with questions - The SPS team is taking the necessary steps to process invoices normally and are ensuring invoice payments are being processed as soon as possible - If you have questions about an invoice, a credit or a payment, please contact the SPS Account Assistant responsible for the Supplier or Company
First Letter of Supplier/Company SPS Account Assistant Email
A – D [email protected]
E – K [email protected]
L – R [email protected]
S - Z [email protected]
**Shipments delivered to Room 414 Administration Building but not ordered by Financial Services will be declined and returned to the sender.
**Suppliers submitting invoices through the Ariba Supplier Network may contact the Supplier Enablement team at [email protected] for assistance.
We look forward to paying your invoices promptly each and every time and we thank you for your support.
