Implementing the Super-Circular
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Transcript of Implementing the Super-Circular
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Implementing the Super-Circular
Barbara Loescher & Trisha EdwardsFiscal Integrity & Audit Section
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Topics for TodayOverview of FIASSupercircular
New administrative requirementsNew cost guidelinesNew audit requirements
What this means for counties Other hot topics
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Fiscal Integrity & Audit SectionPurpose is to monitor compliance with rules,
regulations, licensing requirements and contracts to ensure that DCF funding is used appropriately
Created in 2012Consists of section chief and 5 auditorsBasic responsibilities
Desk reviewsOn-site fiscal reviewsInternal audits
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Overview - Super-CircularCombines 8 CircularsPublished December 26,
2013Effective Dates
December 26, 2014Single Audits – December
31, 2015Link: See references pageAdditional guidance later
this year
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Impact & ObjectivesReduce administrative
burdenReduce fraud, waste and
abuseImprove program integrityStrengthen accountabilityShift from legacy awards to
merit awardsMore oversight required for
pass-through agencies
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Administrative Requirements ReformsPerformance goals &
reporting, cost effectiveness and collaboration
Technology changesComputers now
suppliesFlexibility in document
retentionStandardized
requirements and definitions
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Administrative Requirements ReformsStronger oversight
Conflict of interest policies
Internal controlsHow audit results
are treatedSub-recipient
monitoring
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Cost Principles ReformsAll entities – same guidance
Except for-profit agenciesIndirect/direct costs
Written cost allocation planNo universal rule except
consistencyTime and effort reporting
Emphasis on internal controls rather than PARs
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Cost Principles ReformsChanges to specific items of
costAdvertising“Employee morale” costs
eliminatedEntertainmentConference spendingFines, penalties, damages and
other settlementsCollection of unallowable costsHome officesAnd others
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A-133 Audit ReformsSingle audit threshold
increased$500,000 to $750,000
Type A programs increased$300,000 to $750,000
Risk criteria has changed
Questioned costs threshold increased$10,000 to $25,000
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A-133 Audit ReformsRepeat findingsCompliance areas
Still not sureWill be published
4/15/2015Online publication of
reportsFederal Audit
Clearinghouse
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How Does This Affect Counties?Changes to your contracts
with DCFDiscuss with Executive
committeeChanges to county
contracts with providersNew languageNew referencesNew allowable cost
requirementsNew audit requirements
for 2015 audits
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More Ways It Affects CountiesMay be less auditing
for A-133 auditsTraining by DCF for
county financial managers through rest of 2014
New State Single Audit Guidelines for 2015 audits
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DCF Oversight of Providers• FIAS Fiscal Reviews:
• Compliance with laws and licensing requirements
• Financial stability• Allowability of costs• Fiduciary responsibility• Contract compliance• Fraud and abuse• Overpayment recovery• Includes all agencies
receiving DCF funding
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Fiscal Reviews ResultsInsight from the
trenchesLuxury vehiclesGhost vehicleLavish tripsFraudulent invoicesRelated party
transactionsPersonal items“Me first” mentalityHome office Holiday parties
Box Bucks ticketsGas allowancesATM withdrawalsUndocumented
itemsDonationsOverdraft chargesUnreasonableUnnecessary
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County Fiscal ReviewsExpanding into
county fiscal reviewsScheduling first
wave in coming months
Review centered on:Cost allocationAllowable costsSub-recipient
monitoring
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Allowable Cost Policy Manual UpdateMajor re-writeCurrently being
reviewed internallyTo be discussed with
Executive CommitteeCurrent (tentative)
ETA – before year end
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In ClosingRead the Super-
CircularContinue spending
public funds prudently
Update your contracts
The ACPM is comingAnd we’ll see you
soon!
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For Further InformationBarbara Loescher, CIAChief, Fiscal Integrity & Audit SectionDepartment of Children & Families(608)[email protected]
Trisha Edwards, CPAAuditor – SeniorDepartment of Children & Families(608) [email protected]
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Questions?