IMPLEMENTING ASSET MANAGEMENT AT THE RDNPrograms/Asset... · PRESENTATION OVERVIEW STRATEGIC...

IMPLEMENTINGASSETMANAGEMENTATTHERDNUBCMGASTAXAGREEMENTANDASSETMANAGEMENTWORKSHOP

MARCH19,2015

PRESENTATIONOVERVIEW

STRATEGICFRAMEWORK

IMPLEMENTATION

MIKEDONNELLY,MANAGERWATERSERVICES

CHRISMIDGLEY,MANAGERENERGY+SUSTAINABILITY

MARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP

GETTINGSTARTED

AMWORKINGCOMMITTEE

CorporateServices Finance

CommunityandStrategicDevelopment

RecreaRonandParks

TransportaRonandSolidWaste

RegionalandCommunityURliRes

RDNDIVISIONS


REPRESENTATIONFROMALLDIVISIONS

GETTINGSTARTED

AMWORKINGCOMMITTEE

MANAGER,IT FINANCEDIRECTOR

MANAGER,ENERGY+

SUSTAINBLTY

MANAGER,RECREATIONSERVICES

MANAGER,SOLIDWASTESERVICES

MANAGER,WATERSERVICES

MANAGER,TRANSIT

OPERATIONS

ENGINEERINGTECH.


DEVELOPMENTOFRFP

GETTINGSTARTED

AMWORKINGCOMMITTEE

1)STRATEGICFRAMEWORK

2)IMPLEMENTATIONPLAN

2PHASEPROJECT


RFPBUDGET

GETTINGSTARTED

AMWORKINGCOMMITTEE

2PHASEPROJECT

$50,000-$75,000


CONSULTANTSELECTION

GETTINGSTARTED

AMWORKINGCOMMITTEE

INTERESTEDPROPONENTS:

PROPOSALSUBMISSIONS

CONFERENCECALL:

20 16 12


CONSULTANTSELECTION

GETTINGSTARTED

AMWORKINGCOMMITTEE

$70,000


GOAL1:

STRATEGICFRAMEWORK

THREEAMGOALS

AssetsmanagedinaconsistentfashionacrossRDN,allowingforgreaterstabilityinfinancialandcapitalplanning.


GOAL2:

Informeddecisionmakingregardinginvestmentinassets.

THREEAMGOALS

STRATEGICFRAMEWORK


GOAL3:

EnhancedcollaboraRononprojectsthatinvolveassetmanagement.

THREEAMGOALS

STRATEGICFRAMEWORK


BOARDVALUES

SHOWFISCALRESTRAINT

CORPORATEALIGNMENT

STRATEGICFRAMEWORK


BOARDVALUES

BEFAIRANDEQUITABLE.

CORPORATEALIGNMENT

STRATEGICFRAMEWORK

SHOWFISCALRESTRAINT


BOARDVALUES

BEFAIRANDEQUITABLE.

CORPORATEALIGNMENT

STRATEGICFRAMEWORK

SHOWFISCALRESTRAINT

BETRANSPARENTANDACCOUNTABLE.


‘BASICLEVEL’ASSETMANAGMENT6AMBCMODULES

STRATEGICFRAMEWORK

KNOWYOURASSETS

KNOWYOUR

FINANCIALPOSITION

UNDERSTANDDECISIONMAKING

MANAGEYOUR

LIFECYCLE

KNOWTHERULES

MONITORSUSTAINABILITY


KNOWYOURASSETS6AMBCMODULES

STRATEGICFRAMEWORK

KNOWYOURASSETS

BASICINVENTORY

ASSETCOMPONENTS

SOFTWAREANDTOOLS


KNOWYOURFINANCIALPOSITION6AMBCMODULES

STRATEGICFRAMEWORK

CURRENTINVESMENT

CURRENTO&MCOSTS

FUNDINGSOURCES

FUTURECAPITALCOSTS

KNOWYOUR

FINANCIALPOSITION


UNDERSTANDDECISIONMAKING6AMBCMODULES

STRATEGICFRAMEWORK


EVALUATEDECISIONPROCESS

IMPROVEMENTPLAN

PRIORITIZEDIMPROVEMENT

PLAN


MANAGEYOURLIFECYCLE6AMBCMODULES

STRATEGICFRAMEWORK

MANAGEYOUR

LIFECYCLE

ASSETCONDITION

LEVELOFSERVICE

RENEWALALTERNATIVES

MAINTENANCESTRATEGIES


KNOWTHERULES6AMBCMODULES

STRATEGICFRAMEWORK

KNOWTHERULES

STRATEGICGOALS

LEGALOBLIGATIONS/STANDARDS


MONITORSUSTAINABILITY6AMBCMODULES

STRATEGICFRAMEWORK


SUSTAINABILITYASSESSMETN

COORDINATINGPROJECTS


CURRENTRDNPRACTICESVSAMBCROADMAPGAPASSESSMENT

STRATEGICFRAMEWORK

ASSETMANAGEMENTWORKSHOP

DEPARTMENTALINTERVIEWS


KEYINSIGHTSVALUEOFAMBCROADMAP

STRATEGICFRAMEWORK

UNDERSTANDSCOPEOFWHATWENEEDTODO.



STRATEGICFRAMEWORK


NON-PRESCRIPTIVE–FLEXIBLETOUNIQUENEEDS



STRATEGICFRAMEWORK


NON-PRESCRIPTIVE–FLEXIBLETOUNIQUENEEDS

ALLOWSUSTOMEASUREPROGRESSTOWARDBASICLEVELAM


KEYTHOUGHTSSTRATEGICOVERVIEW

STRATEGICFRAMEWORK

BUILDFOUNDATIONBEFORELOOKINGATSOFTWARE



STRATEGICFRAMEWORK

BUILDFOUNDATIONBEFORELOOKINGATSOFTWARE

PROCESSISHOLISTIC/ORGANIZATIONALNOTDEPARTMENTAL



STRATEGICFRAMEWORK

BUILDFOUNDATIONBEFORELOOKINGATSOFTWAREPROCESSISHOLISTIC/ORGANIZATIONALNOTDEPARTMENTAL

LINKAMGOALSTOBOARD/COUNCILVISION+PRIORITIESMARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP


STRATEGICFRAMEWORK

BUILDFOUNDATIONBEFORELOOKINGATSOFTWAREPROCESSISHOLISTIC/ORGANIZATIONALNOTDEPARTMENTAL

LINKAMGOALSTOBOARD/COUNCILVISION+PRIORITIES

WORKWITHADEDICATEDCOREGROUPMARCH19,2015 IMPLEMENTINGASSETMANAGEMENTATTHERDN UBCMGTA/AMWORKSHOP


WHYASSETMANAGEMENT?STABILITYINLONGTERMFINANCIALPLANNING

CONSISTENTDECISIONMAKINGACROSSRDN

SUSTAINABLESERVICEDELIVERY

IMPLEMENTATION

RDNTARGET:AMBCFRAMEWORK:BASICLEVELASSETMANAGEMENT

IMPLEMENTATION


A)KNOWYOURASSETS

B)KNOWYOURFINANCIALPOSITION

C)UNDERSTANDDECISIONMAKING

D)MANAGEYOURASSETLIFECYCLE

E)KNOWTHERULES

F)MONITORSUSTAINABILITY

AMBCFRAMEWORKSIXMODULES

IMPLEMENTATION


A) A)KNOWYOURASSETS

B)

C)

D)

E)

F)

B)KNOWYOURFINANCIALPOSITION

C)UNDERSTANDDECISIONMAKING

D)MANAGEYOURASSETLIFECYCLE

E)KNOWTHERULES

F)MONITORSUSTAINABILITY

KNOWYOURASSETS

KNOWYOURFINANCIALPOSITION


MANAGEYOURASSETLIFECYCLE

KNOWTHERULES


AMBCFRAMEWORKSIXMODULES

IMPLEMENTATION


A)

B)

C)

D)

E)

F)

KNOWYOURASSETS




KNOWTHERULES


GAPSBEWEENCURRENTPRACTICEANDAMBCBASIC

PRIORITIZINGACTION

DEPARTMENTALRANKOFHIGH–MEDIUM–LOW

WEIGHTEDBYDEPARTMENTALASSETVALUE

IMPLEMENTATION


A)

B)

C)

D)

E)

F)

KNOWYOURASSETS




KNOWTHERULES


1)DATAMODEL

2)BASICINVENTORY

3)CMMS

4)STAFFSUPPORT

1) REPLACEMENTCOSTANDFUNDING

2) LONG-TERMFINANCIALFORECAST

3) TRACKOPERATIONSANDMAINTENANCECOSTS

4) TRUELIFECYCLECOSTS

1) CAPTUREASSETCONDITION

2) DEFINELEVELOFSERVICE

1) PRIORITIZEDIMPROVEMENTPLAN

2) KEYDECISIONPROCESSES+PERFORMANCEMONITORING

1) COORDINATECOMMONACTIVITIES

RDNHIGHPRIORITYAREASWITHINAMBCMODULES


1ACTION

3475051535512424961556575823434445481012549161718192013142511293022585921313446475224262728323341353637383940

59ACTIONS

7ACTIONS

4ACTIONS

4ACTIONS

7ACTIONS

3ACTIONS

6ACTIONS

3ACTIONS

3ACTIONS

3ACTIONS

6ACTIONS

5ACTIONS

1ACTION

6ACTIONS

A)

15

9D)

1F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


22

7

B)

5

C)

E)

ALLACTIONSINACTIONREFERENCESUMMARY:

2014-2018


3475051535512424961556575823434445481012549161718192013142511293022585921313446475224262728323341353637383940

59ACTIONS

A)

D)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


B)

C)

E)

ALLACTIONSINACTIONREFERENCESUMMARY:

2014-2018


34750515355124249

56

5823434445481012

16

131425

293022

21313446475324

FOCUS:YEAR1(2014/15)&ANDYEAR2(2016)ACTIONS

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


34ACTIONS


34750515355124249

56

5823434445481012

16

131425

293022

21313446475324

WHATISACHIEVABLEINTHECURRENTBUDGET?

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES



34

50515355124249

56

5

434445481012

16

131425

293022

2131

46475324

ACTIONSUNDERWAY:2014-2015

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


7

34

823

OPUSPROJECT+WORKINGGROUP

GRANTAPPLICATIONS

2014-2015


34

50515355124249

56

5

434445481012

16

131425

293022

2131

46475324

HOWTOTAKEACTION:2015-2016

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


7

34

823

O&EREVIEWRELATED

STRATEGICPLANRELATED

2014-2015

REMAININGHIGHPRIORITY


34

50515355124249

56

5

434445481012

16

131425

293022

2131

46475324

ACTIONONTHEREST:2015-2016

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


7

34

823

O&EREVIEWRELATED(16)

2014-2015

3

551242

5

43444548

131425

29

22

53


34

50515355124249

56

5

434445481012

16

131425

293022

2131

46475324

ACTIONONTHEREST:2015-2016

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


7

34

823

O&EREVIEWRELATED(16)

2014-2015

3

551242

5

43444548

131425

29

22

53

STRATEGICPLANRELATED(6)

53

16

2131

4647


4

5051

551

1012

16

2930

2131

5324

ACTIONONTHEREST:2015

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


7

O&EREVIEWRELATED

2014-2015

551

29

53


16

2131

RECOMMENDEDYEAR1ACTIONS

5

22

4647

42

43

53

48

49

44

2

1425

13

45

56

3

34

823


4

5051

551

1012

16

2930

2131

5324

ACTIONONTHEREST:2016

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


7

O&EREVIEWRELATED

2014-2015

551

29

53


16

2131


5

22

4647

42

43

53

48

49

44

2

1425

13

45

56

3

34

823

2016



TIEBACKTOAMBCPRIORITYAREAS

(2014/15)

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


7

2014-2015

5

22

4647

42

43

53

48

49

44

2

1425

13

45

56

3

34

823

BASICINVENTORY

STAFFSUPPORT

TRACKOPERATIONSANDMAINTENANCECOSTS

DEFINELEVELOFSERVICE


4

5051

551

1012

16

2930

2131

5324

TIEBACKTOAMBCPRIORITYAREAS

(2016)

A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


551

29

53

16

2131

2016

DATAMODEL

REPLACEMENT$/FUNDING

TRUELIFECYCLECOSTS



4

5051

551

1012

16

2930

2131

5324

NEXTSTEPS:A)

B)

C)

D)

E)

F)

1234

1234

12

1

2

1

KNOWYOURASSETS




KNOWTHERULES


551

29

53

16

2131

2016

DATAMODEL

REPLACEMENT$/FUNDING

TRUELIFECYCLECOSTS


MAINTAINWORKINGGROUP

POINTPERSONTOTIEO&E,SPANDAMTOGETHER


IMPLEMENTING ASSET MANAGEMENT AT THE RDNPrograms/Asset... · PRESENTATION OVERVIEW STRATEGIC...

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Transcript of IMPLEMENTING ASSET MANAGEMENT AT THE RDNPrograms/Asset... · PRESENTATION OVERVIEW STRATEGIC...