Impact Assessment Tender_BEE SME

7/31/2019 Impact Assessment Tender_BEE SME

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BUREAU OF ENERGY EFFICIENCY

REQUEST FOR PROPOSAL

FOR

IMPACT ASSESSMENT STUDY ON BEES NATIONAL PROGRAMME FOR ENERGY

EFFICIENCY IN SMALL AND MEDIUM ENTERPRISES IN 12 SME SECTORS (25

CLUSTERS) IN INDIA

To be submitted to,

Ms. Abha Shukla

Secretary

Bureau of Energy Efficiency,

Ministry of Power, Govt. of India,

4th

Floor, Sewa Bhawan,

RK Puram, New-Delhi 110 066,

INDIA.

Last date of Submission: 05-01-2012


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Request For Proposal for Selection of Agency for Impact Assessment Study of BEEs National Programme on Energy Efficiency in SMEs

1Bureau of Energy Efficiency, December 2011

1.0 BACKGROUND INFORMATION

1.1 About BEE

The mission of Bureau of Energy Efficiency (BEE) is to develop policy and strategies with a

thrust on self-regulation and market principles, within the overall framework of the EnergyConservation Act (EC Act), 2001 with the primary objective of reducing energy intensity of the

Indian economy. This will be achieved with active participation of all stakeholders, resulting in

accelerated and sustained adoption of energy efficiency in all sectors.

The setting up of Bureau of Energy Efficiency (BEE) provides a legal framework for energy

efficiency initiatives in the country. The Act empowers the Central Government and in some

instances the State Governments to:

1. Notify energy intensive industries, other establishments, and commercial buildings as

designated consumers.

2. Establish and prescribe energy consumption norms and standards for designated

consumers.

3. Direct designated consumers to designate or appoint certified energy manager in charge

of activities for efficient use of energy and its conservation.

4. Get an energy audit conducted by an accredited energy auditor in the specified manner

and intervals of time.

5. Furnish information with regard to energy consumed and action taken on the

recommendation of the accredited energy auditor to the designated agency.

6. Comply with energy consumption norms and standards, and if not so, to prepare and

implement schemes for efficient use of energy and its conservation.

7. Prescribe energy conservation building codes for efficient use of energy and its

conservation in commercial buildings State Governments to amend the energy

conservation building codes to suit regional and local climatic conditions.

8. Direct owners or occupiers of commercial buildings to comply with the provisions of energy

conservation building codes.

9. Direct mandatory display of label on notified equipment and appliances.

10. Specify energy consumption standards for notified equipment and appliance.

11. Prohibit manufacture, sale, purchase and import of notified equipment and appliances not

conforming to standards.

The Energy Conservation Act, 2001 defines the powers of the State Government to facilitate

and enforce efficient use of energy and its conservation. The State Governments have to

designate State Designated Agencies in consultation with the Bureau of Energy Efficiency to

coordinate, regulate and enforce the provisions of the Act in the State. Thus the State

Designated Agencies are the strategic partners for promotion of energy efficiency and its

conservation in the country.

1.2 Organization


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BEE is a multi disciplinary body with a sanctioned strength of 19 personnel. Under the

provisions of the Energy Conservation Act, 2001, Bureau of Energy Efficiency has been

established with effect from 1st March, 2002 by merging into it, the erstwhile Energy

Management Centre, being a society registered under the Societies Registration Act, 1860,

under the Ministry of Power.

The mission of the Bureau of Energy Efficiency is to assist in developing policies and

strategies with a thrust on self-regulation and market principles, within the overall framework

of the Energy Conservation Act, 2001 with the primary objective of reducing energy intensity

of the Indian economy.

1.3 Functions of BEE

BEE co-ordinates with designated consumers, designated agencies and other organization;

recognizes, identifies and utilizes the existing resources and infrastructure, in performing the

functions assigned to it under the E.C Act, 2001. The Act provides for regulatory and

promotional functions. The major functions of BEE include:

Develop and recommend to the Central Government the norms for processes and energy

consumption standards.

Develop and recommend to the Central Government minimum energy consumption

standards and labeling design for equipment and appliances.

Develop and recommend to the Central Govt. specific energy conservation building codes.

Recommend the Central Government for notifying any user or class of users of energy as

a designated consumer.

Take necessary measures to create awareness and disseminate information for efficientuse of energy and its conservation.

1.4 The Energy Conservation Act, 2001

The Energy Conservation Act, 2001 (ECA) forms the core of the legal framework put in place

by India to promote energy efficiency and conservation. ECA came into force with effect from

March 1, 2002. Some important sections of ECA relevant to BEE are:

Section 1 Short title, extent and commencement

Section 2 Definitions

Section 3 Bureau of Energy Efficiency-creation, administration

Section 12 Transfer of Assets and Liabilities of Energy Management Center to BEE

Section 13 Powers and functions of the BEE

Section 14 Power of Central Government to Facilitate and Enforce Efficient use of

Energy and its Conservation

Section 15 -Power of State Government to Facilitate and Enforce Efficient use of

Energy and its Conservation

Section 16 Constitution of State Energy Conservation Fund

Section 17 Power of Inspection


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Section 18 Power of Central Government to issue directions

Section 41 Restriction on Civil Courts

Section 42 -Appeal to High Court

Section 44 Offences triable by Special Courts

Section 48 -Authorities under the Act

Section 26 Penalties and Adjudication

Section 30 Appellate Tribunal for Energy Conservation

Section 48 Default by Companies

Section 52 Power to obtain Information

Section 56 Power of Central Government to make rules

Section 57 Power of State Government to make rules

Section 58 Power of BEE to make regulations

Section 62 Power to remove difficulties


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2.0 LETTER OF INVITATION

Reference No: 03/80/SMEs/2010

Project Name: BEE SME Programme

Name of the Ministry / Department: Ministry Of Power/ Bureau of Energy Efficiency (BEE)

Letter of Invitation

Project Name: Request for Proposal for Impact Assessment Study on BEEs National

Programme for Energy Efficiency in Small and Medium Enterprises in 12 SME Sectors (25

Clusters) in India

Name of Ministry / Department: Bureau of Energy Efficiency

The Bureau of Energy efficiency (BEE) (hereinafter called the Employer) is intending to

appoint Agencies for the undertaking the impact assessment study on BEEs National

Programme foe energy efficiency in small and medium enterprises in 12 SME sectors (25

clusters) in India.

1. The Employer intends to start the impact assessment in 12 SME sectors (25 clusters)

spread across the country as a part of the scheme for improving Energy Efficiency in

SMEs.

2. The Request for Proposal applies to all Firms having a proven track record in the field of

energy efficiency and market research with required knowledge, expertise, capabilities and

sufficient resources to undertake such assignments. Detailed information regarding the

services required is given in the enclosed Terms of Reference (TOR).

3. The Executing Agency will be selected as per the procedure described in this RFP.4. The RFP includes the following documents

Section 1 Background Information

Section 2 Letter of Invitation

Section 3 Term of Reference

Section 4 Proposal

Section 5 Terms of Payment

Section 6 General Terms and Conditions

Section 7 RFP Forms

Annexure 1: Format for Financial Proposal

Annexure 2: Format of questionnaire

5. The last date for receipt of separate Technical and Financial bids is 3:00 PM, Jan 05, 2012,

at the address mentioned in the Data Sheet.

6. Please inform us in writing at the address mentioned in the data sheet, upon receipt: (a)

that you received the Letter of Invitation and RFP document; (b) that you will submit the

proposal by the date & time indicated in para 5 of letter of invitation (c) the names of the

sector you wish to submit bids for.

Yours sincerely,

(Abha Shukla)Secretary


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3.0 TERMS OF REFERENCE

3.1 Background

The target growth for industry sector was put at 10% during 10th Plan consistent with an

overall GDP growth of 8%.The rate of growth of industry sector as measured in IIP (Index of

Industrial Production) was 7.8% during AprilDecember 2005 compared to 8.6% in the

corresponding period of 2004-05 (Economic Survey, GoI, 2005-06). Manufacturing sector

grew at 8.9% during this period, contributing for the overall growth of the economy. Indian

industry sector accounted for nearly 43% of commercial energy consumption during 2003/04

(93 million tonnes of oil equivalent) with coal and lignite meeting nearly 1/3rd of the

consumption requirements Industry sector also offers maximum potential for energy

conservation. The Government of India has also recognized this when a number of energy

intensive industries were included as designated consumers in the Energy Conservation Act,

2001.

Under the provisions of the EC Act, the identified energy intensive industries (DesignatedConsumers) need to comply with the conduct of regular energy audits and implementation of

techno-economically viable recommendations and establishment of energy management

system through appointment of certified Energy Manager, and meeting of specific energy

consumption norms once developed.

To bridge the efficiency gaps in the various units within the same sub-sector, there is need to

identify general and specific energy saving measures to facilitate the industries in their faster

implementation in their respective plants.

However the need for developing information and projects in much more in the SME sector

which usually cannot obtain or source the information needed with regard to energy efficiency.

The large number of Small and Medium Enterprises (SMEs) like foundries, brass, textiles,

refractories, brick, ceramics, glass, utensils, rice mills, and other manufacturing units etc, are

said to have large potential for energy savings. Many of these units are in clusters located in

various states of the countries.

In quantitative terms, there is not much authentic information and data available with respect

to their energy consumption and energy saving opportunities. Majority of SMEs are typically

run by entrepreneurs who are leanly staffed with trained technical and managerial persons to

deploy and capture energy efficiency practice to reduce manufacturing cost and increase

competitive edge. Therefore, it will be useful to build their energy efficiency awareness byfunding/subsidizing need based studies in large number units in the SMEs and giving energy

conservation recommendations including technology up-gradation opportunities. It is

envisaged that such interventions supported by diagnostic studies and pilot projects at cluster

level focusing on energy/resource efficiency, energy conservation and technology up

gradation would help in addressing the cluster specific problems and enhancing energy

efficiency in SMEs.

BEE had initiated diagnostic studies in 25 clusters to prepare cluster specific energy efficiency

manuals covering Specific energy consumption norms, energy efficient process and

technologies, best practices, case studies, etc. These studies have provided the information

on technology status, best operating practices, gaps in skills and knowledge, energy

conservation opportunities, energy saving potential, etc for each of the sub-sector in SMEs.


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The studies/projects were also being aimed to provide a direction for designing sub-sector

specific energy conservation programs in the SME sectors.

BEE has also undertaken the capacity building of local service providers and entrepreneurs/

managers of SMEs. The local service providers have been trained in order to be able to

provide the local services in the setting of energy efficiency projects in the clusters.

Under national programme for energy efficiency, BEE has conducted the more than 1250

preliminary and detailed energy audit in SME units of selected 25 SME clusters (12 Sector

type). Under the major activity of the programme, detailed project reports of 375 energy

efficiency projects in the 25 clusters also prepared and disseminated among the various

stakeholders. The energy conservation opportunities and technology up gradation options also

has been disseminated through various workshops in the clusters.

The global objective of the project is to improve the energy intensity of the Indian economy by

undertaking actions in the SME sector which produced 48% of the industrial production of the

country. The immediate objective of the project is to accelerate the adoption of EE

technologies and practices in 25 chosen clusters in the SME sector through knowledge

sharing, capacity building and development of innovative financing mechanisms.

The proposed programme is described below:

The main project activities are:

1. Energy Use and Technology Analysis

2. Capacity Building,

3. Implementation of EE measures, and

4. Facilitation of Innovative Financing Mechanisms

3.2 Scope of Work

The main objective of the study is to assess the impact of BEEs National Programme for

Energy Efficiency in SME Sectors. Besides assessing the overall impact of the field activities

on energy conservation in various sectors, the study would also aim to assess the role of the

specific activities and thereby identify the implementation of the energy conservation

measures as most impactful activities.

The main project activities are:

1. Survey of the SME units

2. Assessment of the survey results (Questionnaires)

3. Preparation of sector specific report

Activity 1: Survey of SME units

Objective:

The objective of the activity is to develop information data base on status of SME units

after the innervations of BEEs national programme on energy efficiency in the 12 SME

sector (25 SME clusters).

12 SME sectors comprising 25 SME clusters have been preliminarily chosen for

intervention in this project. Details of all the clusters are available with BEE. After

completion of energy efficiency interventions in 25 clusters, BEE is having theinformation about the total number of units in the clusters and the complete contact


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details of the units in which BEE has conducted the preliminary of detailed energy audit

activity.

The study needs to focus only on the impact of field activities undertaken during the

implementation of the activities of BEEs National Programme in 25 SME clusters. In

addition, this study will also focus to assessing the sector wise quantum of energysavings because of BEEs Field activities. The study must address the minimum 30%

units (Maximum up to 75 or 30 units at the minimum in smaller clusters) of a cluster

under a SME sector, out of which 50% units to be covered in which BEE has

conducted preliminary/detailed energy audit (BEE will provide the name and contact

information of the units) and 50% units in which BEE did not conducted preliminary or

detailed energy audit. (Please refer the section 4.1 to estimate the number of units

to be undertaken for study; cluster wise and sector wise).

Output

The outcome of the activity will be filled questionnaire (Annexure - 1) containing

following information:

Information of the unit (as per section 1 of Annex 2)

Assessment of energy conservation project implemented by units, total energy

saving achieved, financial investment, type of finance (self or loan), etc, (as per

section 2 of Annex 2).

Barriers and Constrain for implementation of Energy Saving Projects (as per


General feedback on the deliverables of the national programme (as per


Units must sign and stamp the questionnaire. Unsigned or unstamped questionnaires

will not consider as result.

Activity 2: Assessment of the survey results (Questionnaires)

Objective:

The objective of the activity is to analyse the collected information from activity 1 in

term of the quantification of various type of energy saved (electrical, coal, natural gasand others), challenges and barriers, feedback on national programme etc.

The study needs to focus on unit specific quantification energy saving in a common

unit (i.e. tonnes of oil equivalent toe). Study also intend to identify the cluster specific

barriers for implementation of the energy conservation measures and view of the unit

entrepreneurs on the activities conducted previously during the implementation of

national programme for energy efficiency in 25 SME clusters.

Output

The outcome of the activity will be analysis of the unit wise questionnaire (from activity

- 1) and preparation of following:


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Unit wise energy conservation projects implemented and total energy saved in

common energy unit (i.e. toe)

Cluster wise energy conservation projects implemented and total energy saved

in common energy unit (i.e. toe)

Sector wise energy conservation projects implemented and total energy savedin common energy unit (i.e. toe)

Cluster wise barriers and constrain for implementation of Energy Saving

Projects.

Sector wise barriers and constrain for implementation of Energy Saving

Projects.

Sector wise general feedback on the deliverables of the national programme

(i.e. pi chart).

Activity 3: Preparation of sector specific report

Objective:

The objective of the activity is to prepare a consolidated document covering the results

of the activity 2 (Assessment of the survey results).

BEE will provide the format of report which will be based on the results occurred from

the activity 1.

Output

The output of this activity will be report for each of the each sector which will give anoverview of the results occurred in activity - 2 in terms of energy saved, list of

technologies implemented barriers and constraints and how to overcome these

barriers, etc.

3.3 Eligibility Criteria

The agencies/ Lead Consortium agencies interested in being considered for this task must

fulfil the following criteria:

Must be a firm/company registered/incorporated in India.

The invitation is open to reputed agencies/organizations with credible backgroundengaged in the field of impact assessment of energy efficiency campaigns.

Must have the work experience of at least 3 years in the field of Energy Efficiency. Proof of

having this experience clearly mentioning the nature of work and the period during which

the work has been undertaken should be submitted along with the Proposal. The total

months / years of working in the area of energy efficiency should be clearly stated.

Should have a minimum annual turnover of INR 100 lakhs (INR or its equivalent in foreign

currency) from Consulting Fees in last two of the last three (3) years i.e. FY 2008-09,

2009-10 and 2010-11.

Should have been profitable for at least two (2) of the last three (3) years i.e. FY 2008-09,2009-10 and 2010-11.


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The bidder must have experience of at least 2 years in undertaking such impact

assessments and should have at least undertaken 2 assignments during the last 2 years

out of which 1 assignment should be of impact assessment of energy efficiency

awareness campaigns.

Consortium of not more than two companies / organizations / International firms may also

apply and will have to give a joint letter about the lead partner and MOU. International

firms can form the consortium with Indian firms, however in that case the lead partner

should be the Indian firm.

Bidders should not have been debarred/blacklisted by any of the Govt. Institution

The bidder should have a team of experienced professionals from the relevant fields like

energy efficiency project assessment and market research/surveys.

3.4 Deliverables

The agency will submit the following to the Bureau of Energy Efficiency

Sampling protocols

Field movement plan

Weekly progress report on the survey

Analysis plan

Board Plan

Report on top line findings

Power Point presentation of top line findings

Draft and Final reports. The report should clearly contain cluster wise and sector wise

impact of BEEs activities and quantification of energy saved, financial analysis, barriers

and suggestions to overcome these barriers and if any on reforming/modifying the

campaigns to attain its objective of spreading awareness on energy efficiency in SMEs.

3.5 Timelines

Sl.

No.Months-

Jan12

Feb12

Mar12

Apr12

1 Survey of the SME units

2Assessment of the survey results

(Questionnaires)

3 Preparation of sector specific report

3.6 Data Sheet:

01 Mode of SelectionStage evaluation Financial bids will be opened for allbidders qualifying in the technical bid with 70% ofmarks.


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02 Type of Proposal Required Technical and Financial

03Proposal Should be submitted infollowing language

English

04Reports, which are part of theassignment must be written in thefollowing language

English

05 Taxesbidders are requested to quote prices inclusive oftaxes unless stated otherwise

06 Currency Consultants to state all costs in Indian Rupees (INR)

07 ValidityProposals must remain valid for 120 days after thesubmission date

08 Earnest Money Deposit (EMD)

10,000/- (INR Ten thousand only) in the form ofDD drawn in favor of the Employer (BureauOf Energy Efficiency) and payable at NewDelhi

09 Lead time for commencement of work.10 days from the date of intimation of award of work tothe successful bidders

10No. of copies of Technical andFinancial Proposal

Technical Proposal:Duly Signed Original (hard copy) 1 No.Signed/Scanned PDF file (in a CD) 1 No.Financial Proposal:Only 1 No. of duly signed original (hard copy) copy.File in soft copy shall NOT be submitted.

11 Last date for receipt of Queries 26-12-2011 till 1700 hrs (IST)

12 Email address for any Clarification [email protected]

13 Last date for receipt of Proposal 1500 hours (IST) on 5th Jan, 2012

14 Place of opening of Proposal

Bureau of Energy Efficiency4th floor, Sewa Bhawan,R K Puram New Delhi 110066Tel No.:-91-11-26179699

15 Contact Person for queries

1. Smt. Abha Shukla, Secretary, BEE4th Floor, Sewa Bhavan, R.K. Puram Sector 1, NewDelhi 110066 (INDIA)

+91-11-2617-9699/ +91-11-2617-9691Fax: +91-11-2617 [email protected], [email protected]

2. Sh. Jitendra Sood, Energy Economist, BEE4th Floor, Sewa Bhavan, Sector 1 R.K. Puram, NewDelhi 110016 (INDIA)+91-11-2617-9699/ +91-11-2610-9567Fax: +91-112617 8352

[email protected]

3. Sh. Pawan Kumar Tiwari, Advisor (SME), BEE4th Floor, Sewa Bhawan, Sector 1, R K Puram, NewDelhi 110066 (India)


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+91-11-2617-9699/ +91-11-2619-4561Fax: +91-11-2617 [email protected]


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4.0 PROPOSAL

4.1 Preparation of Proposal

The consultant is requested to submit technical and financial proposals in the language(s) as

specified in the data sheet.

Technical Proposal

The technical proposal prepared by the agencies shall comprise the following components:

RFP Form 1: RFP Letter Proforma (refer Para 7.1).

RFP Form 2: Eligibility & Other Details (refer Para 7.4).

RFP Form 3: Prior Experience (refer Para 7.5).

RFP Form 4: Approach and Methodology (refer Para 7.6).

RFP Form 5: Proposed Work Plan including the timelines (refer Para 7.7).

RFP Form 6: Resumes of the members in the proposed team (refer Para 7.8).

RFP Form 7: Declaration Letter (refer Para 7.9).

EMD of INR 10,000 (INR Ten Thousand only).

The agency shall submit only one technical proposal per sector. The limit of number ofsectors that one bidder can bid for is 3 (three). In the case of the executing agencies(EAs) under BEEs national programme for energy efficiency in SME, EAs cannotsubmit the bid for the sectors for which they are working as executing agency. If abidder submits more than one proposal in a sector or EAs submit proposal in same sector inwhich they are working as EA, such proposals shall be disqualified. The work plan shall betask specific; however the agency shall include a one page description on understanding forrespective cluster under the respective group sector for which the agency is submitting theproposal. The timelines shall indicate the delivery schedule for Interim Report, Midterm

Report, Draft final Report and Final Report as per the above mentioned scope of work. Biddershall mention the Form No. clearly over the respective enclosure of the technical proposal.

Financial Proposal

The agency shall submit the financial offer separately for respective SME sector for whichtechnical proposal is submitting. Following are the group sector of SME clusters (refer sec 3.2for detail list): Format for financial proposal is enclosed as Annexure-1.

Sl. No. Sectors Sub Sector Type Clusters

No. ofUnitsin the

cluster

No of Unitsto be

coveredunderimpact

assessmentstudy

1

Brass & Utensils Brass Jamnagar 450 75

Brass & Utensils Utensils Bhubaneswar 120 40

Brass & UtensilsAluminium &Brass

Jagadhari175 50

2

Ceramic, Refractories &Brick

Brick Varanasi226 75


Ceramic Morvi469 75


Refractories E&W Godavari83 30


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Sl. No. Sectors Sub Sector Type Clusters

No. ofUnitsin the

cluster

No of Unitsto be

coveredunderimpact

assessment

study

3

Dairy, Ice & FoodProcessing

Ice Plant Bhimavaram80 30


Dairy Gujarat22 22


Sea FoodProcessing

Kochi80 30

4Dyes & Chemical Chemicals Ahmedabad 750 75

Dyes & Chemical Chemicals Vapi 308 75

5 Limestone Limestone Jodhpur 115 35

6 Machine Tools Machine Tools Bangalore 100 30

7 Oil Oil Mills Alwar & Sawai Madhopur 50 30

8 Paper Paper Muzaffarnagar 25 25

9

Rice Rice Mills Warangal 108 30

Rice Rice Mills Ganjam 250 75

Rice Rice Mills Vellore 340 75

10

Steel, Forging andGalvenizing

Casting & ForgingBatala, Jalandhar &Ludhiana

450 75

Steel, Forging andGalvenizing

Galvanizing Howrah101 30

Steel, Forging and

Galvenizing Sponge Iron Orissa

107 30

11 Tea Gradens Tea Gardens Jorhat 150 45

12

Textile Textile Pali 350 75

Textile Textile Solapur 600 75

Textile Textile Surat 400 75

The agency shall submit the financial proposal separately for each Sector. The envelope

shall be clearly super-scribed with the FINANCIAL PROPOSAL for SME Sector____.

Financial offer should only indicate price without any condition or qualification whatsoever and

should include all taxes, service tax, duties, fees, levies, and other charges levied by Central &State Government/ government bodies, as may be applicable in relation to activities proposed

to be carried out. If there would be any increase in the taxes, levies, duties, fee and other

charges during tenure of the contract, the financial burden of the same shall be borne by the

bidder. The Financial Offer in respect of the above assignment must be valid for 120 days

from the date of opening of the Financial Offer. Bidders should express the price of their

services in Indian currency only.

4.2 Submission of Proposal:

The proposal shall be typed and shall be signed by the head or a person duly authorized to

bid by bidder agency. All pages of the offer, except for un-amended printed literature, shall beinitialled by the person or persons signing the offer.


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a) The EMD as indicated in the data sheet shall be placed in a sealed envelope clearly

marked EMD. The EMD shall be furnished in the form of DD drawn in favour of the

Bureau of Energy Efficiency, payable at New Delhi.

b) Proposals from Firms should be submitted in two distinct parts, technical & financial.

c) The original hard copy and soft copy of the complete set of Technical Proposal shall be

placed in a sealed envelope clearly super scribed TECHNICAL PROPOSAL for SME

Sector.".

d) The original hard copy of the Financial Proposal shall be placed in a sealed envelope

clearly marked as FINANCIAL PROPOSAL for SME Sector." and

warning "DO NOT OPEN WITH THE TECHNICAL PROPOSAL".

e) All the envelopes (EMD envelope, technical proposal envelope and single/multiple no. of

financial proposal envelopes) shall be placed into an outer envelope and sealed. This

outer envelope shall bear the submission address and should be super scribed with the

wordings Request for Proposal for Impact Assessment Study on BEEs National

Programme for Energy Efficiency in Small and Medium Enterprises in 12 SME Sectors

(25 Clusters) in India (Sector.) for applying and shall also be clearly

marked "DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION

COMMITTEE.

f) The completed Technical and Financial Proposal must be delivered at the submission

address on or before the time and date stated in the data sheet. Any Proposal received

after the closing time for submission of proposals will not be considered for participation.

g) This envelope shall be sent to The Secretary, Bureau of Energy Efficiency, 4th Floor,

Sewa Bhawan, R.K. Puram, New Delhi-110066.

h) Non-compliance to the above process will be liable to rejection

4.3 Evaluation of the proposal:

Technical Proposal:

The Technical bids shall be opened as specified in the data sheet at BEE by the Evaluation

Committee. The qualification of the bidder shall be checked as per the eligibility criteria (Form

2). Technical evaluation will be done on the basis of the following criteria:

Criteria Weightage

Total Experience (years) in Energy Efficiency and Relevant Experience in the field of Energy

Efficiency and Impact Assessment Study (Reference from Form 2&3) 35

Methodology & Approach to the SOW (Reference from Form 4) 25

Adequacy as per the proposed work plan (Reference from Form 5) 10

Competence of the key-staff related to the assignment (Reference from Form 6) 30

The minimum qualifying total score, for the technical bid shall be 70. The financial offers of

only those bidders shall be opened who scores 70 or above during evaluation of technical

offers. For those bidders whose proposals did not meet the minimum qualifying marks under

technical evaluation or were considered non responsive to the terms of reference, the financialproposals will be returned unopened after completion of the selection process. The list of


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bidders who have successfully obtained the requisite marks under the technical evaluation

criteria will be informed about the opening of the financial offers. Such selected bidders shall

attend the opening of financial bids at the BEE office at the date and time notified by BEE.

Financial Proposal:

The financial proposals of the technically pre-qualified bidders will be opened by theevaluation committee at BEE. Evaluation will be done based on the total lumpsum prices

quoted by the bidder for the particular group of appliances.

Financial offer with the lowest evaluated cost will be given a financial score of 100 and other

proposals shall be given financial scores that are inversely proportional (percentile format).

Evaluation of financial offers will lead to selection of agency after adding of scores in

technical and financial proposals with respective weightages, which shall be 0.70 for

technical bid and 0.30 for financial bid. Highest scorer will be awarded with the

contract.

4.4 Selection of the bidder:

4.4.1 To assist in the scrutiny, evaluation and comparison of offers, the Bureau may, as its

discretion, ask some or all bidders for technical clarification/presentation of their offer.

To speed up the tender process, the Bureau, at its discretion, may ask for any

technical clarification to be submitted by the consultant. BEE reserves the right to

analyze and alter the evaluation/selection criteria.

4.4.2 On completion of the evaluation of the technical and financial offers, the Bureau shall

issue Letter of Intent to the selected bidder.

4.4.3 Within Ten days of receipt of the Letter of Intent, the selected bidder shall enter into acontract with the Bureau in the prescribed format. The selected bidder shall also

commence the assignment within ten days of receipt of Letter of Intent from the

Bureau.

4.4.4 If the bidder, upon selection, fails to enter into a contract, Bureau may invite the

technically qualifying consultant who has ranked second in the aggregate financial

offer for the award of the contract, and may also exclude the former from all future

assignments.

4.4.5 Maximum of 3 Nos. of sectors of SME (as mentioned in section 4.1) can be allotted to

any single agency or consortium of agencies. However, BEE reserves the right to alterthe condition without assigning any reason whatsoever.

4.4.6 BEE reserves the right to reject any or all of the bids without assigning any reason

whatsoever.

4.4.7 BEE reserves the right to cancel any of the sector or part of the sector (Para 4.1).

However, conditions of the whole group are binding on the agency.


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5.0 TERMS OF PAYMENT

a) Payment authority will be Bureau of Energy Efficiency.

b) The selected firm shall raise the invoice in favour of The Secretary, Bureau of Energy

Efficiency, 4th Floor, Sewa Bhawan, Sector 1, R. K. Puram, New Delhi.

c) The payment breakdown is as follows:

S. No. Order of Payment Payment Percent

1. Submission of Detail Work Plan 20%

2.After completion of activity 1, submission of filled questionnaire asper activity 1 and acceptance from BEE

30%

3.Closure of Work Order on completion of work as per Terms ofReference mentioned. Submission of final reports (Activity - II andActivity - III).

50%

Note: BEE shall process the payment after the receipt of the invoice at the each stage. The

payment process might take some extra time. However, the work schedule shall be adhered

and shall not be affected due to payment related process.

Penalty for delay of deliverables: 5% per month or part of the month limited tomaximum 10% of the order value.


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6.0 GENERAL TERMS AND CONDITION

6.1 Cost of RFP

The agency shall bear all costs associated with the preparation and submission of its RFP,

including cost of presentation for the purposes of clarification of the bid, if so desired by the

purchaser. BEE will in no case be responsible or liable for those costs, regardless of theconduct or outcome of the tendering process.

6.2 Contents of the RFP

The agency is expected to examine all instructions, forms, terms & conditions and Statement

of Work in the RFP document. Failure to furnish all information required or submission of an

RFP document not substantially responsive to the RFP in every respect will be at the

Consultants risk and may result in the rejection of the proposal.

6.3 Conflict of Interest

The agency/agencies that are selected for the work will have to maintain the confidentiality of

the information compiled. In no case the agency/agencies would be allowed to use the data or

share the information with anyone else, except for the BEE.

BEE shall hold the copyrights over any of the data collected or compiled during the course of

the awards.

6.4 Language of Bids

The Bids prepared by the agency and all correspondence and documents relating to the bids

exchanged by the agency and the Purchaser, shall be written in the English language,

provided that any printed literature furnished by the agency may be written in another

language so long the same is accompanied by an English translation in which case, for

purposes of interpretation of the bid, the English translation shall govern.

6.5 Confidentiality

BEE require that recipients of this document to maintain its contents in the same confidence

as their own confidential information and refrain from any public disclosure whatsoever.

6.6 Disclaimer

BEE and/or its officers, employees disclaim all liability from any loss or damage, whether

foreseeable or not, suffered by any person acting on or refraining from acting because of any

information including statements, information, forecasts, estimates or projections contained in

this document or conduct ancillary to it whether or not the loss or damage arises in connectionwith any omission, negligence, default, lack of care or misrepresentation on the part of BEE

and/or any of its officers, employees.

6.7 Authorized Signatory (agency/bidder)

The "agency/bidder" as used in the RFP shall mean the one who has signed the RFP

document forms.

The agency should be the duly Authorized Representative of the agency, for which a

certificate of authority shall be submitted. All certificates and documents (including any

clarifications sought and any subsequent correspondences) received hereby, shall, as far as

possible, be furnished and signed by the Authorized Representative. The power orauthorization, or any other document consisting of adequate proof of the ability of the


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signatory to bind the agency shall be annexed to the bid. BEE may reject outright any

proposal not supported by adequate proof of the signatorys authority.

6.8 Consortium Partners related conditions

The agency has the option to submit the proposal either alone or along with other consortium

partners including the parent company/firm.Consortium of not more than two companies / organizations / International firms may apply

and will have to submit a joint letter about the lead partner and MOU. International firms can

form the consortium with Indian firms, however in that case the lead partner should be the

Indian firm

The consortium partners should not be involved in any major litigation that may have an

impact of affecting or compromising the delivery of services as required under this contract.

The consortium partners should not have been black-listed by any Central / State Government

or Public Sector Undertakings. If at any stage of Tendering process or during the currency of

the Contract, any suppression / falsification of such information is brought to the knowledge,

BEE shall have the right to reject the proposal or terminate the contract, as the case may be,

without any compensation to the Tenderer.

6.9 Amendment of RFP

At any time prior to the last date for receipt of bids, BEE, may, for any reason, whether at its

own initiative or in response to a clarification requested by a prospective agency, modify the

RFP Document by an amendment. In order to provide prospective agency reasonable time in

which to take the amendment into account in preparing their bids, BEE may, at their

discretion, extend the last date for the receipt of Bids and/or make other changes in the

requirements set out in the Invitation for Proposals.

6.10 Earnest Money Deposit (EMD)

All bids must be accompanied by a EMD of INR 10,000 (INR Ten Thousand only) in the form

of a crossed demand draft drawn on any nationalized/ scheduled bank payable at par in New

Delhi, in favour of Bureau of Energy Efficiency, New Delhi for applying for the task..

Proposals not accompanied by EMD shall be rejected as non-responsive.

No interest shall be payable by the Employer for the sum deposited as earnest money

deposit.

No bank guarantee will be accepted in lieu of the earnest money deposit.

The EMD of the unsuccessful bidders for a sector would be returned back within two

months of signing of the contract for the cluster.

6.11 Power of Attorney

Registered Power of Attorney executed by the agency in favour of the Principal Officer or the

duly Authorized Representative, certifying him/her as an authorized signatory for the purpose

of this RFP. BEE shall not be responsible for non-receipt / non-delivery of the RFP due to any

reason whatsoever.

Consultants are advised to study the RFP document carefully. Submission of proposal shall

be deemed to have been done after careful study and examination of the RFP document withfull understanding of its implications


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6.12 Force Majeure

Shall mean and be limited to the following:

a) War/hostilitiesb) Riot or Civil commotionc) Earthquake, flood, tempest, lightening or other natural physical disaster.

d) Restrictions imposed by the Government or other statutory bodies which prevents ordelays the execution of the Contract by Consultant.

In the event of any force majeure cause, agency or the BEE shall not be liable for delays in

performing their obligations under this order and the completion dates may be extended, for a

period not exceeding the period of delay attributable to the causes of Force Majeure. Neither

BEE nor agency shall be liable to pay extra costs provided it is mutually established that Force

Majeure Conditions did actually exist.

The agency shall at all times, Indemnify and keep indemnified, the BEE and its officers

servants and agents, from and against all/any claims whatsoever, arising as a consequence

of, or in the course of execution of the work (including but not limited to property loss anddamage, personal accident, injury or death of or to property or person, of the agency or any

JV partner or sub-contractor, and / or the servants or agents of the consultant, or any other JV

partner or any sub contractor and / or of the BEE).

6.13 Disclaimer

BEE and/or its officers, employees disclaim all liability from any loss or damage, whether

foreseeable or not, suffered by any person acting on or refraining from acting because of any

information including statements, information, forecasts, estimates or projections contained in

this document or conduct ancillary to it whether or not the loss or damage arises in connection

with any omission, negligence, default, lack of care or misrepresentation on the part of BEE

and/or any of its officers, employees.

Except where otherwise specified in the contract, the decision of BEE shall be final,

conclusive and binding on all agencies to the contract upon all questions relating to the

meaning of the RFP specifications, scope of work, terms & conditions etc. here in before

mentioned and as to the trustworthiness of measurement & suggestions, or as to any other

question, claim, right, matter, or thing whatsoever in any way arising or relating to the contract,

specifications, terms & conditions, orders, or otherwise concerning the works or the execution

or failure to execute the same, whether arising, during the progress of the work or after the

completion or abandonment thereof.

6.14 Disqualification

Bureau may in its sole discretion and at any time during the process if bidding, disqualify any

bidder from the tender process if the bidder has

Submitted the tender after the schedule date and time.

Firms not meeting eligibility criteria.

Made misleading or false representations in the forms, statements and attachments

submitted in proof of the eligibility requirements.

If found to have a record of poor performance such as abandoning works, not properly

completing the contract, inordinately delaying completion, being involved in litigation or

financial failures, etc.


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Submitted proposal which is not accompanied by required bid fees.

Failed to provide clarifications related thereto, when sought.

6.15 Termination of Contract

Bureau has its rights under the conditions of this RFP to terminate the contract of the agency

at any time. The contract may also be terminated if the agencys performance or competencefails to the meet the standards required for the assignment.


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7.0 RFP FORMS

The proposal is to be submitted in the following format along with the necessary documents as

listed. The proposal shall be liable for rejection in the absence of requisite supporting

documents.


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7.1 RFP Form 1: RFP Letter Proforma

To

The Secretary

Bureau of Energy Efficiency4th Floor, Sewa Bhavan,

R.K. Puram,

New Delhi -110066

India

Sir/ Madam,

Sub: Technical Proposal for selection of agency for Impact Assessment Study on BEEs

National Programme for Energy Efficiency in Small and Medium Enterprises in ......................SME Sector

The undersigned is the authorise representative of the (Name of Bidder), having read and

examined in detail the complete RFP document in respect of selection of agency for Impact

Assessment Study on BEEs National Programme for Energy Efficiency in Small and Medium

Enterprises in ............................... SME Sectors for BEE do hereby express their interest to

provide Consultancy Services as specified in the scope of work.


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7.2 Correspondence Details

Our correspondence details are:

1 Name of the Agency

2 Address of the Agency

3Name of the contact person to whom all

references shall be made regarding this tender

4Designation of the person to whom all

references shall be made regarding this tender

5Address of the person to whom all references

shall be made regarding this tender

6 Telephone (with STD code)

7 E-Mail of the contact person

8 Fax No. (with STD code)


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7.3 Document forming part of RFP

We have enclosed the following:

RFP Form 2: Eligibility and Other details

RFP Form 3: Prior Experience

RFP Form 4: Approach and Methodology

RFP Form 5: Proposed Work Plan including the timelines with excel based chart

RFP Form 6: Resumes of the members in the proposed team.

RFP Form 7: Declaration Letter.

EMD of INR 10,000 (INR Ten Thousand only)

Registered Power of Attorney executed by the agency in favour of the Principal Officer

or the duly Authorized Representative, certifying him/her as an authorized signatory for

the purpose of this RFP.

(Bidder shall mention the Form No. clearly over the respective enclosure of the

technical proposal)

We hereby declare that our Proposal is made in good faith and the information

contained is true and correct to the best of our knowledge and belief.

Thanking you,

Yours faithfully

(Signature of the Authorised Representative)

Name :

Designation :

Seal :

Date :

Place :Business Address:

Witness:

Signature Signature

Name Name

Address Designation

CompanyDate Date


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7.4 RFP Form 2: Eligibility and Other Details

1 Name of Firm/Company

2

Year and Place of

Registration/Incorporation

3

Prior experience in the field of

Impact AssessmentYes OR No

If, Yes

Number of Projects done in the field

of Impact Assessment

(effective FY 08-09)

If, No

Number of Projects done in other

fields of energy efficiency(effective FY 08-09)

4

Total Number of years of work

experience in the field of Energy

Efficiency

5Number of Employees in India as on

March, 2011

FY 2008-09 FY 2009-10 FY 2010-11

6Annual Turnover from Consultancy

Services**

7 Annual Profits **

* Enclose a copy of Registration document

** Enclose a copy of Audited Financial Statement

Witness: Consultant:

Signature Signature

Name Name

Address Designation

Company

Date Date


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7.5 RFP Form 3: Prior Experience

[Please indicate the experience in the field of impact assessment or any other form of energy

efficiency (minimum requirement is 3 years) in the format provided below, mention the details

of at least 1 assignment directly related to the relevant field. Firms having larger experience

must furnish the details of all other similar assignments separately in the same format as

provided below. Kindly Note, the bidder shall mention the details of assignments doneduring last 4 years only

Name of Agency/Firm:

Assignment/job name:

Nature of Assignment:

Description of Project:

Approx. value of the contract (in Rupees):

Country:

Location within country:

Duration of Assignment/job (months) :

Name of Employer:

Address and contact details:

Total No of staff-months of the

Assignment/job:

Approx. value of the Assignment/job provided

by your firm under the contract (in Rupees):

Start date (month/year):

Completion date (month/year):

Total duration (months)

Name of associated Consultants, if any:

No of professional staff-months provided by

associated Consultants:

Name of senior professional staff of your firm

involved and functions performed.

Description of actual Assignment/job provided

by your staff within the Assignment/job:


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Note: Please attach Letter of Intent or Purchase Order or certificate of successful completion

for each project, from the respective Client(s).


Signature Signature

Name Name

Address Designation

Company

Date Date


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7.6 RFP Form 4: Approach and Methodology

[Explain your understanding of the objectives of the Assignment/job, approach to the

Assignment/job, methodology for carrying out the activities and obtaining the expected output,

and the degree of detail of such output. You should highlight the problems being addressed and

their importance, and explain the technical approach you would adopt to address them. You

should also explain the methodologies you propose to adopt and highlight the compatibility of

those methodologies with the proposed approach]

Witness: Consultant:Signature Signature

Name Name

Address Designation

Company

Date Date

(Maximum 4 pages)


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7.7 RFP Form 5: Proposed Work Plan including the timelines.

The work plan shall be task specific. However, the agency shall include a one page

description on product understanding for each product under the respective group for

which the consultant is submitting the proposal.

S.No. Name of Staff Staff input (in the form of a bar chart)

Total

Months 1 2 3 4 5 6 7 8 9 10 11 12

1.

2.

3.

Note:

1 For Professional Staff the input should be indicated individually; for Support Staff

it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).

2 Months are counted from the start of the Assignment/job. For each staff indicate

separately staff input for home and field work.

W O R K S C H E D U L E

S.No. Activity Months Total

Months 1 2 3 4 5 6 7 8 9 10 11 12

1.

2.

3.

4.

Note:

1 Duration of activities shall be indicated in the form of a bar chart.


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7.8 RFP Form 6: Resumes of the members in the proposed team.

Consultants shall submit full resumes of the project leader and members of the team proposed

for the assignment, including contact information as per the following format (in max. 2

pages).

1) Name:

2) Complete Contact Information:

3) Proposed Position:

4) Educational Qualification:

5) Employment Record:

6) Relevant Work Experience / Work Undertaken that best illustrates capability to handle

the proposed task:

7) Certification / Signature:

7.9 RFP Form 8: Declaration Letter

Declaration Letter on official letter head stating the following:

We are not involved in any major litigation that may have an impact of affecting or

compromising the delivery of services as required under this contract

We are not black-listed by any Central / State Government / Public Sector Undertaking in India


Signature Signature

Name Name

Address Designation

Company

Date Date


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Annexure 1

Format for Financial Proposal (Refer Section 4.0 for details)

[Location, Date]

FROM: (Name of Firm)

TO: (Name and Address of Client)

Subject: Sub: Financial proposal for selection of agency for Impact Assessment Study on

BEEs National Programme for Energy Efficiency in Small and Medium Enterprises in

...................... SME Sector

I / We, the undersigned, offer to provide the consulting services for the above in accordance

with your Request for Proposal dated [Date], with our Technical and Financial Proposals.

Ourattached Financial Proposal (RFP No.) is for Sector ___ and is for the sum of[Amount in

words and figures].

Name of

Sector*Description** Quoted Charges in INR***

Name of Clusters

in the sector

Applicable taxes

and Duties

Total

* Note : Separate financial proposal shall be submitted for each sector.

** Note : The Sector name and clusters name shall be indicate in the proposal

*** Note : The prices should be inclusive of all taxes, levies and duties as applicable on the

last date of submission of bids. The Income Tax applicable as per the prevailing rules will be

deducted at source before effecting the payment, for which BEE will issue TDS Certificate.

Each Stage of payment will be released on submission of the deliverables.

Our financial proposal shall be binding upon us subject to the modifications resulting from

contract negotiations, up to expiration of the validity period of the Proposal, i.e., [Date].

We confirm that, in competing for (and, if the award is made to us, in executing) the above

contract, we will strictly observe the laws against fraud and corruption in force in India namely

"Prevention of Corruption Act 1988".

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of the Firm:Seal:


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---END---


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Annexure-2: Impact Assessment Study of BEEs National Programme for SMEs 2011

1

Questionnaire for Impact Assessment Study of BEEs National

(Energy Audit Conducted under BEEs National Programme (Yes/No))

Section - 1: Unit Specific Information

Sector Name :

Cluster Name :

Name of Unit : M/s

Contact Person : Shri

Address :

Telephone/Mobile No :

Section - 2: Implementation of Energy Conservation Majors

S.No

Energy Conservation MeasureImplemented

StatusEnergy SavingsAchieved Investment

(in Rs.)In Energy

Form

Investment Subsidy

In EnergyForm

(in Rs.)Self

Finance(Rs.)

FinancialSupport

(Rs.)

Y/N

Source

1

2

3

4

5

6

7

8

9

10

Section 3: Problems & Barriers

Please describe the problem Faced/Facing for implementation of energy Conservation

Measures.


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Annexure-2: Impact Assessment Study of BEEs National Programme for SMEs 2011

Section 4: General Feedback on BEE SME Programme

1. Support from the Executing Agency who conducted the Energy Audit Study

Good Average Poor

2. Support of the identified Local Service Provides for identified technologies

Good Average Poor

3. Information provided in the Energy Audit Report submitted to your management

Good Average Poor

4. Information provided in the Cluster Manual prepared and distributed in workshop

Good Average Poor

5. Information provided in the Workshops conducted in your cluster

Good Average Poor

Any Other Information

Authorized Signatory

(Name & Designation)Official Stamp

Please Submit to

Secretary,

Bureau of Energy Efficiency

Ministry of Power,

4th Floor, Sewa Bhawan, Sector - 1

R. K. Puram, New Delhi -110066

Impact Assessment Tender_BEE SME

Documents

Transcript of Impact Assessment Tender_BEE SME