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Home About Us SAP TRAINING Authors Become an Author Other SAP Resources Contact
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Home SAP Authorizations PFCG Role creation in SAP CRM
PFCG Role creation in S P CRM
19 September 2012 | Davy Pelssers | 20 Comments | SAP Authorizations,
SAP CRM
About time I could free up some time to write a useful article about this topic. I will try to explain
things as good as I can lets see . Who is this article intended for? People that have some or a lot
of experience with SAP Authorizations, but have little to no experience with SAP CRM
Authorizations.
Transaction codes versus External ServicesOk, when I started working in SAP back in 2000 most people (end-users) using SAP were actually
working in SAP using transaction codes. The SAP Authorization concept was based on:
Grouping relevant tasks (performed using transaction codes) and grouping them together in
single authorization roles
Multiple single roles were joined in composite authorization roles
A transaction code was checked on the auth orization object S_TCODE and other authorization
objects allowing to further distinct access based on e.g. document type/material type/sales
org/company code... just to name some well known examples
Typically, in SAP ECC you had (and still have) different transaction codes based on the allowed
activity (create /change/display ) which mostly was translated into a Transaction Short code
,followed by the allowed activity. (e.g. VA01/VA03 /VA03 or XD01/XD02/XD03 )
When I started working with SAP CRM (at that time it was 3.0 and 4.0 release) end-users were still
working with the SAP GUI and therefore evidently also using transaction code based access.
The big difference from an authorization point of view was that SAP CRM did not really know the
concept of separate transaction codes by "allowed activity" as compared to SAP ECC.
Some examples:
The transaction code BP was used to create/change/display any business partner in the system
(ranging from Customers/Employees/Contact persons/..). It was on authorization object level
that we had to make the distinction on the allowed activity.
CRMD_ORDER was used to create/change/display any business transaction (ranging from
activities/leads/opportunities/sales and service order
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The transaction code COMMPR01 was used to create/change/display products within SAP CRM.
In the newer SAP CRM releases, where people work in the WEB UI, they are actually no longer using
transaction codes. Rather the SAP CRM WEBUI makes use of external services of the type
UIU_COMP. In such a case I am referring to end-users (so not the consultants who still use
certain SAPGUI transaction codes from an administration point of view).
Where in the older CRM releases you would typically check SU24 settings (the relationship between
your transaction code and their corresponding authorization objects) you now will use SU24 to
analyse the relationship between an external service and its relevant authorization objects.
Example of SU24 for transaction code BP
Executing this selection shows us:
Example of analysing an external service for the component BP_HEAD_MAIN
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Result:
What you see below is that all these external services use a certain naming convention:
How can you add such an external service in a PFCG Role?
Step 1: create a new PFCG role using the transaction code PFCG
Step 2: In the menu tab, click on the button Other.
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Step 3: Select Authorization Default Values
for Services.
Select External Service with as
type UIU_COMP.
In the field Service, you now can add the External Service Name, which you also can lookup using
the input help.
Step 4: If we now go to the tabpage Authorizations, we can generate a profile name, and see therelevant authorization objects for this external service (as they are currently maintained within
SU24).
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After manually entering a profile name or generating a default one, and next clicking on the button
Change Auth oriation Data youll see th e following:
The authorization objects automatically addded in the above example are related to Business
Partner Security, as the external service I added is the one used to create new business partners in
the system of the type INDIVIDUAL ACCOUNT.
Clicking on the navigation link "create Individual account" will navigate to the following page:
I wish you all the best and speak to you soon!
By the way - if you like this article, please leave a comment or click on one of the social media
button s it keeps me somehow motivated to share my knowlegde!
cheers
Davy Pelssers
Davy has been working as an SAP Consultant since 2000 and started
working in the SAP IS-U Module , but as of 2002 he has mainly worked as
functional SAP CRM consultant and SAP Authorizations consultant.More about Davy Pelssers
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6 Comments Sort by
Mahaveer Sharma Engineer, IT at Ras Girtas Power Company
nice one.
Like Reply 2 Sep 24, 2012 11:58pm
Praveen Kumar CheenepalliAbu Dhabi, United Arab Emirates
Good Mahaveer, wuld help us to know more in depth..! abt PFCG..!
Like Reply Sep 25, 2012 8:13am
Srinivas Nalabotula Sr Consultant at IBM
it's rally asome..... thank you very much boss.
Like Reply Jan 15, 2013 11:20pm
Srinivas Nalabotula Sr Consultant at IBM
it's really excellent..... thank you very much boss.
Like Reply Jan 16, 2013 12:52am
Srinivas Nalabotula Sr Consultant at IBM
hi what about crm mobile security?
pls provide any posts related to crm mobile security&athorizations...
Like Reply Jan 16, 2013 6:18am
Davy Pelssers Senior SAP Consultant at DASAP consulting
Hi srinivas, so far I have not had the chance to work in the mobile solution, and
as such no experience yet in setting up mobile security... perhaps in a future
some day..
Like Reply Jan 18, 2013 5:50am
Srinivas Nalabotula Sr Consultant at IBM
thank you Davy..
Like Reply Jan 20, 2013 9:05am
Kuntal Panda Kolkata, India
your article is very informative.
Like Reply Feb 4, 2013 10:05pm
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By Francis Deveen on 21 September 2012 at 16:20
Great article
Comment
By tription 24 September 2012 at 06:54
nice article.
Comment
By Gaurav on 6 October 2012 at 17:57
CRM Security contents are very limited on web.Its very refreshing to see such
a quality documents and it is a really good initiative .
Comment
By zakster on 14 November 2012 at 23:17
Excellent article! Thank you for taking the time to do this. I have a question
on this article.
In the example you had provided, how did you know the appropriate external
service for the "Individual account"? I'm trying to find the relationship
between the workcenters and their contents and the corresponding external
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services so I can look the security needed for that screen in SU24.
Keep up the good work!
Zack
Comment
By Davy Pelsserson 14 November 2012 at 23:55
Hi Zack
I basically use several options for this purpose.
Either I am quickly able to identify the relevant component using amethod explained in a previous post:
http://sapuniversity.eu/how-to-get-the-technical-information-for-a-
screen-view/
OR I can use ST01 authorization tracing!
Also have a look at my latests post about:
identifying the UIU_COMP values for workcenters and navigation links...
they are basically very useful for this purpose too!
you will see that with those queries I can easily find out for example the
relevant Component Name WindowName & Inbound Plug for a specific
workcenter defined within the navigation bar profile assigned to my
business role. Now as you saw in THIS post, the external service naming
convention is actually composed of these 3 elements.... so this should get
you started
cheers
Davy
Comment
By Revanth on 17 December 2012 at 11:42
Nice article..
Can we have the authorization related to territory for the user to restrict on
master data.
If so can you please send me the article it to my mail Id.
Comment
By Davy Pelsserson 17 December 2012 at 13:33
Hi, I have not elaborated any article on Territory management so far.
But here is what you should be able to do with it (regarding Account
authorizations):
Territory based authorizations can be turned on / off in business
transactions such
as opportunities, sales orders etc.
*Territory based authorizations can be defined at the header level of a
document
as well as at the item level
*Territory based authorizations help you
Ensure that the employee responsible of the document is also assigned to
the territory
of the document
Ensure that the account assigned to a document is also assigned to the
territory of the
document
Ensure that the product assigned to a document is also assigned to the
territory of the
document
*The level of access to the data can be also restricted used on Territory
based
authorizations. A user may be given access to only his data, or his data
and his
teams data or to everything-------------------------------------------
Accounts in Territory Management
* Authorizations to define what accounts are available for use in business
transactions using
the value help.
*Depending on Customizing maintained for a particular business
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document, the value help for
accounts in the business transactions is enhanced, so that the territory
ID is already pre-filled
while doing the accounts search. Hence, the result list is already filtered
and only contains
those accounts which belong to a user as per his/her territory
assignments.
* Depending on the users role, the user is able to search for My
Accounts, My Teams
Accounts, All Accounts while creating business transactions.
* If the user enters an account manually by deleting the defaulted value
help while creating a
business document, an authorization check shall be performed so that a
user can only use
those accounts during document creation which belong to a territory that
is being associated
with that business document.
Comment
By Help on 5 January 2013 at 22:04
Hi Davy - I have a question. So for CRM security with respect to PFCG roles is
it always the role that is tied to a Business role or do we create separate PFCG
roles also? If so can you let us know how would the reqirements be for
building a private PFCG role?
Comment
By Davy Pelsserson 6 January 2013 at 17:46
Hi,
Usually you start creating the 1 single authorization role based on the
configured business role as mentioned in the article above. I personally
then start splitting this large role up into multiple single roles , especially
with regards to business transaction processing, and business partner
access.
Basically I normally do NOT work with such 1 large single role as it gives
me no flexibility or efficient manner to give different authorizations to
different users. So when I mention splitting things up, I mean deleting
external services from this large role and putting them in separate new
single roles.
I next start creating an authorization matrix based on the authorization
requirements I received during the blueprint phase or implementation
phase.
Comment
By Alex Z on 22 March 2013 at 11:17
Very good post Davy!
Thank you
Comment
By vijay on 11 April 2013 at 13:15
Nice article
Comment
By Ann W on 15 April 2013 at 18:29
Very helpful article, Thank You!
Comment
By Arunkumar on 9 May 2013 at 11:46
Very good article . Thanks..
Comment
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Leave a Reply
Comment
By Kiryl on 21 May 2013 at 13:06
Davy, you are born teacher, thank you so much!
Your materials are easy to read and full of useful information.
Comment
By Anurag Jain on 31 May 2013 at 14:39
Very Informative Post. I have not found this information on any other place.
KEEP UP THE GOOD WORK!!!
Comment
By learning with fun and news pics on 21 June 2013 at16:40
Great web site. Lots of helpful information here. I am sending it to several
pals ans also sharing in delicious. And obviously, thanks for your effort!
Comment
By ajay on 22 August 2013 at 16:04
Hi Davy,
Thank you so much for sharing valuable information..and i have one doubt in
SAP CRM Security..
Why we need to deactivate S_SERVICE object in CRM roles..what impact if we
do not deactivate this object in CRM Roles..
Thanks In Advance..
Comment
By Davy Pelsserson 1 September 2013 at 11:15
Hi Ajay,
the reason that you need to deactivate this object is because it:
- is no longer used (was initially used by SAP..but obsolete at this
moment)
- check on OSS for the object S_SERVICE and you will find a note about
this!
- you can not generate the pfcg role without deactivating the object due
to too many entries
cheers
Davy
Comment
By Davy Pelsserson 9 January 2014 at 13:23
Hi, for your information, the OSS notes I was talking about is thefollowing:
1106781 - PFCG profile not generated because of S_SERVICE auth.
object
Comment
By pannag bhusan kanungo on 17 July 2014 at 05:53
Mr Davy your all articles are awesome . thank you
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7/25/2019 IMP WebUI_auth_SAP CRM - How to Assign to User Id
10/10
1/18/2016 PFCG Role creation in SAP CRM
h // i i / f l i i / 10/10
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