IMBEX 2015 - Exhibitor Manual & Order Form

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INDONESIA MATERNITY BABY & KIDS EXPO 2015 27 – 29 NOVEMBER 2015

BALAI SIDANG JAKARTA CONVENTION CENTER

Welcome to IMBEX 2015! In order to assist you in preparing for this Exhibition, we have designed this Exhibitor Manual to simplify your arrangements, and we strongly recommend a careful study of its contents. Please return the Forms for services you require by the due date so that we can ensure your needs are supplied before the exhibition commences. If a particular service is not required, please endorse "Not Applicable" on the services which you do not require. Please submit all the Forms so we can be certain that all your requirements have been provided for. For exhibitors who sign up after our deadlines, we will liaise directly with you on your requirements. We will try our best to cater to your last minute requests; however we cannot guarantee that these requests can be met. EXHIBITORS SHOULD BE AWARE OF THE FOLLOWING IMPORTANT MATTERS:

1. The Exhibition Hall is open from 1000 hours to 2200 hrs during the build-up from Wednesday, 25 November 2015 to Thursday, 26 November 2015 and Tear-down from 2100 hrs to 2359hrs on Sunday, 29 November 2015. Thereafter, all persons must leave the hall for security reasons.

2. Exhibitors and their stand contractors building stands in this Exhibition must comply with all the rules and regulations stated in this Exhibitor

Manual. 3. “Space Only” and “Upgraded Shell Scheme”, stands, scaled plan (plan & elevation) must reach the Organizer by Friday, 23 October 2015. 4. Exhibitors are advised that electrical supply to stands will only be available from 1900 hrs on Thursday, 26 November 2015 (Subject to

satisfactory testing being completed by the Hall’s Electrical Engineer). You are reminded to bring your own portable generator if you require electrical power before this date.

5. Only general cleaning is provided in-hall. This includes cleaning of carpet and emptying of wastepaper baskets. Please note that cleaning of

exhibits is the responsibility of the Exhibitor. The removal/disposal of all construction debris and waste materials during the Exhibition are also the responsibility of the Exhibitor and their appointed contractors.

6. Persons below 18 years of age are not permitted on-site through the build-up and tear-down days. Please note that this includes the children

of Exhibitors, contractors and visitors. 7. Packing of exhibits and removal of portable items/personal effects and dismantling of stands may only commence after the Exhibition closes

on Sunday, 29 November 2015 at 2000 hrs. All exhibits must be removed by 2100 hours on Sunday, 29 November 2015. All stand materials must be removed by 2359 hours on Sunday, 29 November 2015.

8. All Exhibitors including their staff, representatives, agents, and contractors must be made aware of the Exhibition’s “Time Table of In-Hall

Operations”; and ensure that all activities are planned and carried out within these timings. Any extension of timings may not be possible or would be very costly.

9. Exhibitors must have adequate insurance coverage in addition to that provided under the Exhibitor Registration Fee against any and all

eventuality throughout the whole duration of the Exhibition for their personnel, equipment, third party liability claims, and movements of equipment in and out of the Exhibition premises.

Exhibitors and their contractors building stands in this Exhibition must comply with all the rules and regulations stated in this Exhibitor Manual.

If you have any queries, please contact your nearest Reed Office/Agent or the Project Office in Reed Indonesia:

PT. REED PANORAMA EXHIBITIONS Panorama Building 5th floor Jl. Tomang Raya No. 63, Jakarta 11440 - Indonesia Phone : (+62) 21 2556 5000 Fax : (+62) 21 2556 5040 Attn : Mr. Hendra Lie Email : [email protected]

All information contained in this manual is correct at the time of printing as the Organiser/Show Manager have done their utmost to ensure their accuracy. The Organiser/Show Manager apologizes for any misprint, omission or error, and express regret; however cannot be held liable on any account whatsoever for them.

mailto:[email protected]

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BALAI SIDANG JAKARTA CONVENTION CENTER Jl. Jend. Gatot Subroto, Jakarta 10270 P.O. Box 4916, Jakarta 10049, Indonesia Phone : (+62) 21 572 6000 Fax : (+62) 21 572 6523 Website : www.jcc.co.id

Location Map

http://www.jcc.co.id/

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EVENT DAY / DATE / TIME

BUILD-UP PERIOD

Exhibitor Nominated Contractors move-in Wednesday, 25 November, 1000 hrs

Registration of Exhibitors from Thursday, 26 November, 1400 hrs

Delivery of Freight to Stands from Thursday, 26 November, 1400 hrs

Shell Scheme Stands ready for occupancy on Thursday, 26 November, 1400 hrs

Electrical Supply to Stands (subject to testing by Electrical Engineer) from Thursday, 26 November, 1900 hrs

Completion of all Stand Structures by Thursday, 26 November, 1900 hrs

Completion of Stand Dressing and Product Display by Thursday, 26 November, 2200 hrs EXHIBITION PERIOD

Exhibitors’ Access

Visitors Access

Friday, 27 November 2015, 0830 – 2130 hrs

Saturday, 28 November 2015, 0900 – 2130 hrs

Sunday, 29 November 2015, 0900 – 2200 hrs

Friday, 27 November 2015, 1000 – 2100 hrs



TEAR-DOWN PERIOD

Packing of items, emptying rented furniture and equipment shut-down from Sunday, 29 November 2015, 2000 hrs

Disconnection of all utilities at Sunday, 29 November 2015, 2000 hrs

Distribution of packing materials from Sunday, 29 November 2015, 2000 hrs

Collection of rented items from Sunday, 29 November 2015, 2000 hrs

Dismantling of Stands from Sunday, 29 November 2015, 2100 hrs

All exhibits must be packed and removed from the Hall by Sunday, 29 November 2015, 2100 hrs

All Exhibitors must leave the Hall by Sunday, 29 November 2015, 2100 hrs

All stand materials must be packed and removed from the Hall by (For Nominated Stand Contractors Only)

Sunday, 29 November 2015, 2100 hrs

All Nominated Stand Contractors must leave the Hall by Sunday, 29 November 2015, 2359 hrs

Final cleaning & hand-over of the Hall to Owner (JCC) on Sunday, 29 November 2015, 2359 hrs

* To prevent congestion, timing for exhibitors to use the loading and unloading bay may be staggered. A detailed timetable will be

provided nearer to date.

1. The Exhibition Hall will be opened for stand installation and dismantling from 1000 to 2200 hours from Wednesday to Thursday, 25 –

26 November 2015 and 2100 to 2359 hours on Sunday, 29 November 2015 during the Build-up and Tear-down days unless otherwise stated.

2. On the Exhibition Days, Exhibitors are permitted into the Exhibition Hall one hour before opening (i.e. 0900 hours; except on the 1st show day at 0830 hours) and remain for an hour after closing (i.e.2100hrs) to service their stands. For security reasons, all Exhibitors and their contractors/vendors requiring to be at the stands earlier or later must submit in writing the reason for and to obtain prior written permission from the Organiser.

3. Exhibits may be delivered to the stand earlier than the time specified if construction (in the case of "Space Only" stands) has progressed sufficiently to receive the exhibit/s. Please liaise with the Official Freight Forwarders for such arrangements. Exhibitors must be present to receive such exhibits.

4. Exhibitors are reminded that small, portable and attractive items are most at risk when the Exhibition closes each day. Therefore, Exhibitors are advised to have them safely stored away each day before leaving the Exhibition Hall. Exhibitors should pay particular attention to these items during the Tear-down period.

5. Dismantling of Shell Scheme Package stands will commence immediately upon Exhibition closure. Exhibitors are advised to remove any displays from the walls, partitions or furniture which they wish to retain.

Please note that ALL EXHIBITS MUST BE DISMANTLED AND MATERIALS REMOVED BY THE RESPECTIVE TIMINGS STATED ABOVE. This schedule is correct at the time of printing. Should there be any amendments; an updated copy will be available at the exhibitor service centre (ESC) on-site.

TIME TABLE OF IN–HALL OPERATIONS

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1. GENERAL INFORMATION

1.1 THE EXHIBITION

INDONESIA MATERNITY, BABY and KIDS EXPO (IMBEX) is Indonesia’s largest exhibition for maternity, baby and kids products. This is the perfect place for you to meet buyers, manufacturers, distributors and retailers in the industry. Held annually, the 7th edition of IMBEX will be held on 27 – 29 November 2015 at Jakarta Convention Center. By showcasing hundreds of local and international brand. IMBEX is staged not only as a business platform but also an exciting 3 days event that offers lot of programs and activities as well as creating and unforgettable experience for the kids, babies, parents and others who visit.

1.2 VENUE

Assembly Hall, Jakarta Convention Centre. Jl. Jend. Gatot Subroto, Jakarta 10270

1.3 DATES AND EXHIBITION HOURS

Exhibition Hours: Friday, 27 November 2015, 1000 – 2100 hrs



1.4 ORGANISERS

PT. REED PANORAMA EXHIBITIONS Panorama Building 5th floor Jl. Tomang Raya No. 63 Jakarta 11440, Indonesia

The Organiser / Show Manager will maintain an Exhibitor Service Centre (ESC) on-site throughout the build-up, break-down, and Exhibition days. Staff members will always be on hand to answer questions, handle problems, and be of assistance to all Exhibitors. Any problem which may arise on-site affecting Exhibitors or contractors should be referred to the Organiser / Show Manager immediately, so that prompt action can be taken to prevent its escalation to unnecessary proportions.

1.5 MEDIA CENTRE

The Media Centre will operate on-site during show hours from Friday, 27 November to Sunday, 29 November 2015.

1.6 ADMISSION

(a) Exhibitors Exhibitors have access to the Exhibition Hall one (1) hour before Exhibition opening and half an hour after Exhibition closure each day in order to service their stands. In case of an emergency, application should be made to the Organiser / Show Manager for an extension of these hours. For this purpose, only contracted companies may apply for Exhibitor badges, and these badges are only meant for their staff who will be manning the stands. Exhibitors' staffs who are not manning the stand but wish to visit the Exhibition will be treated as visitors. They may register on-site during the event days (27 – 29 November 2015). Persons below 18 years of age are not allowed to use Exhibitor badges, nor will they be admitted. This ruling will also be enforced during the build-up and tear-down days.

(b) Visitors Visitors must pay an admission fee IDR 20.000. Only those related to the industry will be allowed entry to the

exhibition. Please note that the Trade Invitation (Visitor Flyer) may only be used by genuine Trade Visitors. Persons

under 18 years of age will not be granted entry during the build-up and tear-down days.

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1. GENERAL INFORMATION (c) Contractors

All contractors (stand-fitting, interior decorating, etc), other than the Official Contractors, are required to sign an undertaking guaranteeing their observance of the regulations laid down by the Organiser / Show Manager, before admission passes are issued for the build-up and tear-down days, to carry out construction and dismantling works only.

Where a contractor has a valid reason to be present during the Exhibition period (e.g. maintenance or remedial purposes), please register at the Exhibitor Service Centre (ESC) on-site. The Organiser / Show Manager reserve the right to disallow any contractor using Exhibitor or Visitor badges into the Exhibition. Please note that the accepted dress code for admission during the Exhibition days for all parties is business attire.

1.7 SECURITY

The Organiser / Show Manager have engaged security service to ensure the safety of all exhibits. Nevertheless, Exhibitors must arrange their own insurance to cover all stages of the Exhibition, and be particularly careful to pack all items/exhibits immediately after the Exhibition closes on Sunday, 29 November 2015. It is at this time that there is the greatest risk of exhibits and valuables going astray. The Organiser / Show Manager will not accept responsibility for theft, loss or damage of exhibits, stores or any other equipment belonging to Exhibitors, contractors or visitors. For security reasons, small, portable and valuable exhibits/products/display items should be brought into the Exhibition Halls and be displayed closer to the Exhibition opening days and to be stored away securely at night. It is strongly recommended that at least one representative is at your stand to supervise all deliveries; packing and unpacking; installing and dismantling until hand-over to your nominated agent. Exhibitors are advised that rented furniture will be collected when the Exhibition closes; therefore drawers, cupboards, store rooms etc should be emptied and contents packed away. Exhibitors who require special individual security at their stand may contact the Official Security Agency for quotation. Please note that only the Official Security Agency can provide this service.

1.8 FOOD AND BEVERAGES

There will be a BSJCC Cafe Shop in the venue area serving food and beverages during the show days. In addition, there are various other food and beverage outlets located near the Exhibition Centre.

Stand catering is also available and orders must be made at least Twenty One (21) days in advance only with the official caterer, Balai Sidang Jakarta Convention Center. Orders may be placed at the concession stands on-site.

Exhibitors are reminded that standard regulations and practise forbid the consumption of any food and beverages not purchased from an outlet within the venue premise.

1.9 BUSINESS CENTER

The MICE Business Centre, managed by BSJCC, is located at Ground Floor of Balai Sidang Jakarta Convention Center. It operates from 10am to 8pm daily and provides secretarial services, use of PC workstations with Internet access, prepaid cards and many other business related services.

1.10 PUBLIC ADDRESS (PA) SYSTEM

The PA system is for use by the Organisers / Show Managers and Hall Owner for official announcements only. Paging services cannot be provided, nor can any Exhibitors' announcements be made.

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2. OFFICIAL CONTRACTORS / AGENCIES


The following companies have been appointed as Official Contractors/Agencies for the Exhibition:

(2.1) Shell Scheme, Design Plus, Electrical & Furniture Rental

PT WANINDO PRIMA Jalan Haji Aseni 88, Komplek Kopti – Semanan

Jakarta Barat 11850, Indonesia Tel : (+62) 21 641 4630

Fax : (+62) 21 641 4634 Ctc : Ms. Fenica Efendi

Email : [email protected] Webpage : www.wanindo.com

Wanindo Prima’s official responsibilities cover the Shell Scheme installation, the rental of furniture and electrical fittings.

(2.2) Freight Forwarding, Lifting & Handling

PT. AGILITY (FAIRS & EVENTS) Gambir Expo, Blok D No. 1-3, Lt. 2 Arena Pekan Raya Jakarta Kemayoran Jl. Benyamin Sueb, Jakarta 10620,

Indonesia Tel : (+62) 21 2664 5170 Fax : (+62) 21 2664 5171

Ctc : Ms Rini Budi Astuti Email : [email protected] Website : www.agilitylogistics.com

PT. Agility International as the sole on-site handler provides competitive rates for the transfers of freight and exhibits into and out of the Exhibtion Hall that require any form or mean of mechanical lifting and handling equipment. They can also provide customs documentation, film censorship clearance and the hiring of labour on-site.

(2.3) Computers & Audio-Visual Equipment

PT XCELL COMMUNICATIONS Jl. Anggrek Nelli Murni Raya Blok A 14

Slipi-Kemanggisan, Jakarta Barat Tel : (62) 21 5369 0433 Fax : (62) 21 5493 884

Ctc : Mr Milan Iskandar Email : [email protected]

(2.4) Temporary Staff Agency

SATU AGENCY Jalan Pahlawan Revolusi no 11 A Pondok Bambu, Jakarta Timur Tel : (62) 21 6800 0010 Fax : (62) 21 861 3614 Email : [email protected] Ctc : Mr Daniel Jie

(2.5) Security Agency

Wawan Security Mobile : (62) 812 8228 9954 Ctc : Mr Wawan

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(2.7) Cleaning, Compressed Air, Water & Plumbing Services, Food and Beverage, Internet, Telecommunications, Floral Services and Rigging / Hanging Services

BALAI SIDANG JAKARTA CONVENTION CENTER 1st floor Pusat Niaga Building

Arena PRJ Kemayoran Jakarta 10620 Phone : (+62) 21 2664 5000 / 2664 5131 Fax : (+62) 21 2664 5555

Email : [email protected] Ctc : Ms Wuri Webpage : www.jcc.co.id

(2.8) For easy reference, the bank account details of the Organiser / Show Manager and Official Contractors /

Agencies are listed below. Please note that if payment is drawn in a foreign currency, please include the bank commission:

PT REED PANORAMA EXHIBITIONS Citibank N.A. Citibank Tower, Plaza Bapindo Jalan Jend Sudirman Kav 54-55 Jakarta 12190

IDR 0107082018 USD 0107082506 Swift Code: CITIIDJX

SATU AGENCY BCA 632.025.2570 WAWAN SECURITY AGENCY

Preferably cash on hand on the last show day to Mr Wawan Darmawan

BALAI SIDANG JAKARTA CONVENTION CENTER PT. Graha Sidang Pratama BRI Cabang Gatot Subroto 0.359.01.000130.30.1

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3. RULES AND REGULATIONS The Rules and Regulations listed below are designed for safety, security and to provide equal exposure for all Exhibitors. Exhibitors and their personnel/appointed agents must observe the Rules and Regulations stated in this Exhibitor Manual and those attached to the Exhibition Participation Agreement.

3.1 PRESENTATIONS AND/ OR DEMONSTRATIONS OF EXHIBITS / PRODUCTS An Exhibitor intending to present and/or demonstrate equipment, exhibit or product at his stand must:

(a) Give proper consideration to the safety conditions under which the exhibit will be demonstrated. (b) Securely install all working machinery to prevent base slippage and position such machinery so that the operation

hereof will not cause intrusion into the aisle or otherwise prove hazardous to all persons. (c) Adequately guard all moving parts of machinery to prevent injury to any person. (d) Isolate starting devices to prevent operation by any visitor or other unauthorized person. (e) Ensure that toxic fumes, exhaust or other irritants caused by the exhibits/products are not released into the Exhibition

Hall. Prior approval from the relevant controlling authority, in addition to that of the Organiser / Show Manager, must be obtained for such purpose.

(f) Ensure that gas cylinders, naked flames and welding demonstrations are not exposed in the Exhibition Hall and

stands. Prior DINAS PEMADAM KEBAKARAN approval must be obtained and their conditions for such purpose fully met and satisfied before any demonstration is carried out.

(g) Ensure that adequate protection is catered to prevent damage to the Hall flooring, carpet and facilities. Any damages

caused will be at the responsibility of the Exhibitor concerned. (h) Ensure that any product or display like roofing, awning, ceiling or lighting pelmet must be highlighted in the respective

stand plan and submitted to the Organisers / Show Managers for the DINAS PEMADAM KEBAKARAN approval. Without this approval, no such product or display will be permitted in this Exhibition by the DINAS PEMADAM KEBAKARAN.

(i) Ensure that all the relevant local government authority license(s) and/or permit(s) are obtained and its stipulated

regulations and conditions observed and abided with for the demonstration and/or use of electronics, radio and/or satellite receiving and/or transmitting equipment.

(j) Ensure that only products for which they are agent, distributor or dealer, are displayed. In the event of a dispute

between/among Exhibitors, the Organiser / Show Manager reserve the right to rule on the right to exhibit.

3.2 USE OF SPREADER PLATES / FLOOR LOADING

Spreader plates are necessary if the static display exhibit exceeds the stipulated floor loading of above 1500kg/sqm, and/or for any demonstrating exhibit/product that causes severe vibrations or reverberations, in which case the floor loading is subsequently reduced by at least 30% or around 1050kg/sqm. The Exhibition Hall Safety Officer has the final authority on this matter. These spreader plates must be arranged in advance with the Official Freight Forwarder.

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3. RULES AND REGULATIONS

3.3 FILM AND AUDIO / VISUAL DEMONSTRATIONS / CENSORSHIP / COPYRIGHTS

(a) Censorship Video tapes/discs sent to Singapore for Exhibition purposes may be exempted from censorship by the Lembaga Sensor Film (subject to approval, at the Board’s discretion). To apply for exemption, Exhibitors will need to complete The Audio Tape/Disc Censorship Exemption Form, and this Form is to be attached together with your shipment to Indonesia. Exhibitors should also fax to our Official Freight Forwarder a copy of your shipping documents together with the completed Form, so that they are able to monitor on your behalf. If you need further information, kindly contact the Official Freight Forwarder.

Further clarification can be obtained from:

LEMBAGA SENSOR FILM Jalan M.T. Haryono Kavling 47-48 Jakarta Selatan 12770 Tel: (+62) 21 7902971 – 79191129 Fax: (+62) 21 7902971 ext. 222 Website: lsf.go.id Email: [email protected]

(b) Copyright Exhibitors who wish to utilise audio and/or visual aids in the Exhibition in relation to the sound tracks of videos

and music being played must ensure that their use will not infringe the copyrights of others. Exhibitors are advised to contact the following organisation regarding the procedures for application of a "Copyright Music Licence":

DIREKTORAT JENDERAL HAK KEKAYAAN INTELEKTUAL DIVISI SERTIFIKASI

Jalan Daan Mogot Km 24, Tangerang Banten Gedung C Lantai 1 Telepon: (+62) 21 552 4992 ext 611, 552 4993 Fax: (+62) 21 552 4993 Email: [email protected] Website: http://www.dgip.go.id

(c) Sound Level

Sound levels must be set at 85 decibel level which cause no interference with or annoyance to other Exhibitors. The Organiser / Show Manager reserves the right to reduce the sound level or restrict or switch off any audio/visual displays which cause complaints and the Organiser / Show Manager's decision is final if such a dispute arises.

3.4 INDUSTRIAL GAS AND NAKED FLAME DEMONSTRATION

A detailed application to the DINAS PEMADAM KEBAKARAN submitted through the Organiser and Hall Owner is mandatory for the use of any industrial gases of an inflammable or toxic nature for demonstration purposes in the Exhibition; and if approved, the DINAS PEMADAM KEBAKARAN stipulated conditions must be met in full. Failing which might result in the imposition of severe penalty on the concerned party that conduct or carry out the naked flame demonstrations or who store gas cylinders in the Exhibition. Please note that the Organiser and Hall Owner can only assist in this matter and the final say lie with the governing authority

3.5 FIRE PRECAUTIONS

Any persons, on seeing an outbreak of fire, however slight, must make immediate use of the fire alarm system and subsequently endeavor to extinguish the outbreak or confine it by the use of extinguishers and/or remove all items in that vicinity.

Exhibitors, who, because of the nature of their exhibits, require a special type of fire extinguisher, must make arrangements, at their own expense, for the provision of such equipment. The Organiser / Show Manager will assist and advise, if required.

No packing materials or brochures may be stored behind the walls of perimeter stands or any other designated service areas, unless prior written approval has been given by the Organiser / Show Manager and Hall-owner.

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3.6 PHOTOGRAPHY OF EXHIBITS

Commercial photographers representing the appropriate media or individual visitors to the Exhibition may wish to photograph Exhibition stands or an individual exhibit. General photography of the Exhibition and exhibits is permitted; however, "head-on" photography or "close-ups" of any exhibits lies within Exhibitor's jurisdiction. Please note that Exhibitors have the right to request any such person not to carry out photography without specific permission.

Exhibitors wishing to restrict photographs for any reason should place notice to that effect, adjacent to the exhibit, and are advised to hire their own security guards to enforce this restriction.

3.7 NO SMOKING IS PERMITTED IN THE EXHIBITION HALLS

According to “PERATURAN GUBERNUR PROVINSI DAERAH KHUSUS IBUKOTA JAKARTA No 75 Tahun 2005 TENTANG KAWASAN DILARANG MEROKOK”

3.8 STAND CLEANING

The Organisers / Show Managers will only arrange for the general cleaning of the Exhibition Hall and stands. This only includes cleaning of carpet/flooring and rubbish disposal before the Exhibition opens in the morning and after the Exhibition closes in the evening. It excludes cleaning of exhibits and displays. Exhibitors are responsible for maintaining their own stand in a tidy condition at all times. Exhibitors with lockable offices are requested to place refuse outside the office before departure each evening, for disposal. Exhibitors may contact the Jakarta International Expo for quotation, should additional cleaning services be required.

3.9 REMOVAL OF WASTE

During the build-up and break-down days of the Exhibition, the aisles of the Hall must not be obstructed with packing and construction materials or debris. Contractors building Space Only stands or stand interiors are responsible for removing their own building waste and off-cuts from the site at the end of each day. Painting and sawing can only be carried out at certain designated areas outside the Exhibition Hall.

At the end of the Exhibition, contractors must remove from the site all the materials especially the double-sided carpet tape

used from their clients' stands by the respective timings stated in the “Time-Table of In-Hall Operations”. Should they fail to do so, the monies of their Performance Bond will be used to pay for such removal by the Official Cleaning Contractor.

The Organiser / Show Manager reserves the right to charge the Exhibitor concerned for the removal of excessive waste

(stand construction debris, crates/pallets, cartons, packing materials or literature), minimum IDR350.000,- and maximum IDR36.000.000,-

3.10 OPERATION OF STANDS / CONDUCT AND BEHAVIOUR

All Exhibition stands must be fully staffed and operational throughout the opening hours of the Exhibition. Exhibitors must not participate in any activity which causes, or is likely to cause, annoyance to visitors or other Exhibitors.

All activities of the Exhibitor and his staff must be confined to the stand or site allocated. No advertising or canvassing for

business may take place elsewhere in the Exhibition Hall. This includes the distribution of leaflets, brochures, journals, etc. Exhibitors may not use the Exhibition for recruiting staff, other than to seek local agents for their products.

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3.11 DILAPIDATION

Exhibitors shall be responsible for the cost of making good or replacing any damage or dilapidation to the Exhibition premises, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors.

Exhibitors occupying Shell Scheme Package stands are also responsible for the cost of making good, any damage to the contractor's stand structures, floor coverings, light fittings and any other hired items, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by their agents or contractors. The cost of damages and losses will be stated by the relevant contractor and charged to the Exhibitor concerned.

3.12 FORCE MAJEURE

The Exhibition may be postponed, shortened or extended due to any cause whatsoever outside the control of the Organiser. In such an event, the Organisers / Show Managers shall not be responsible for any loss sustained by the Exhibitor, directly or indirectly attributable to the elements of nature, force majeure or orders and directives imposed by any governmental authority, and fees paid by the Exhibitor, in full or any part thereof, are refundable at the sole discretion of the Organisers / Show Managers.

3.13 LIABILITIES AND INSURANCE

(a) Liabilities

All Exhibitors participating in this Exhibition must arrange at their own cost “all-risk” insurance coverage from Origin Country up to their exhibition stand including duration of the Exhibition period and return to domicile. Exhibitors are strongly advised to pack and remove from the exhibition hall all portable, attractive and valuable items at the end of each day when the Exhibition closes as this is the time that there is the greatest risk of loss and theft. All these items must not be left unattended or out of sight at any time. The Organisers / Show Managers will not be responsible for the safety of articles of any kind brought into the Exhibition by the Exhibitors, their agents, contractors, visitors or any other person whosoever.

Exhibitors shall ensure that they are fully covered by insurance and take out public liability and comprehensive

protection. The period of liability of the Exhibitor shall be deemed to run from the time the Exhibitor or any of his agents or contractors first enter the Exhibition site, and to continue until all his exhibits and property have been removed.

The Exhibitor shall insure, indemnify and hold the Organisers / Show Managers harmless in respect of all costs,

claims, demand and expenses to which the Organisers / Show Managers may in any way be subjected as a result of any loss or injury arising to any person howsoever caused as a result of any act or default of the Exhibitor, his agents, contractors or invitees.

Exhibitors shall also be responsible for making good any loss or damage to any items which they have rented or

hired from the official contractors. And Exhibitors shall take all necessary precautions to prevent any damage to their equipment, exhibits and displays before making any connection to the electrical supply of the official contractors.

Exhibitors are required to provide evidence and proof of the above insurance to the Organisers / Show

Managers if request to do so.

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(b) Insurance

For the convenience of all contracted Exhibitors, the Organisers / Show Managers will provide the following "Exhibitor's Insurance Cover" listed herewith:

(i) Personal Property

Cover for accidental loss or damage to all personal property belonging to the Exhibitor or in its care, custody or control, except those in the Exclusions list (refer to Section (iii) below), up to a limit of US$50,000 for the Exhibition. The Exhibitor shall be responsible for the first US$750 of each claim.

(ii) Public Liability Insurance

Up to a maximum of US$350,000 for the Exhibition, covering third party liabilities pertaining to bodily injury and property damage, except those in the Exclusions list (refer to Section (iii) below).

(iii) Exclusions

- Claims arising from the dishonesty of the Exhibitor's employees - Claims arising from transit, loading or unloading - Machinery and electrical breakdowns - Mere disappearance or unexplained shortages - Theft without signs of break-ins - Aerospace and/or aircraft liability - Product liability and/or product recall - Employer liability - War and Terrorism Exclusion - Radioactivity and nuclear contamination - Business interruption - Asbestos Exclusion - Wear and tear and atmospheric changes - Seepage Pollution Contamination Clause (NMA 1685) Sudden & Accidental - Fines and Penalties - Contracts (Right of Third Parties) Act 2001 - Legal Liabilities of Reed Exhibitions as Exhibition Organiser

- All other items and conditions in accordance with the master insurance policy lodged with Reed Panorama Exhibitions

However, should the Exhibitor feel that the above coverage is inadequate in relation to their participation, the Exhibitor should arrange for additional insurance coverage through their own insurance agency.

(c) Claims

In the event whereby a claim becomes necessary, such an intention to claim by the Exhibitor concerned must be made in writing within 24 hours in order to allow for the relevant party’s assessor to verify and record the damage involved. WITHOUT SUCH RECORD, ANY CLAIM MAY NOT BE ENTERTAINED.

Please note that the Organiser / Show Manager and its appointed contractors, agencies and associates wish to

express that it is not their intention to create any unnecessary complication or difficulty or annoyance to the concerned Exhibitor but to offer assistance in such unfortunate case.

3.14 PAYMENT FOR EXHIBITION SPACE / PERFORMANCE BOND / ADMIN FEE No Exhibitor, their staff and agents and/or their contractors/vendors/suppliers may begin stand construction/decoration or move their exhibits into the Hall or surrounding area until full payment of bond and /or fee, including deposits, has been received by the Organiser / Show Manager.

3.15 AUTHORITY OF PREMISES

In the event of any problems or disputes on-site, the decision of the Organisers / Show Managers, being lessee of the premises, will be final. The Organisers / Show Managers also reserves the right to amend any decision made earlier in order to meet and satisfy any unforeseen or prevailing circumstance for the benefit of the Exhibition and concerned parties.

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4.1 ACCOMODATION

IMBEX 2015 has negotiated special hotel packages for all registered buyers, sellers, delegates with our Official Hotel. (Please refer to Form E11 – Hotel Accommodation).

All Exhibitors / Visitors are strongly recommended to host their guests / employees at the official hotels to enjoy preferential

rates.

4.2 TRANSPORTATION / CAR PARKING

(a) Taxi Service

Taxi Stands are located on the ground floor of the main building. All taxis carry meters. Most taxi driver speaks English.

(b) On-Site Car Parking

Car parking in the ground floor of Jakarta Convention Center – Parkir Timur Senayan is available on a first-come first-served basis. The property has ample parking for all.

(c) Toll Charges

i) JAKARTA INNER RING ROAD (JIRR) Jakarta Inner Ring Road (JIRR) is a toll road circling the city of Jakarta – whereby all vehicles entering it need to pay a per entry toll charges on every day all hours.

ii) PROF DR. IR. SEDYATMO TOLL ROAD Prof Dr. Ir. Sedyatmo Toll Road is a part of Trans Java Toll Road and a connecting toll road between the city of Jakarta and Soekarno Hatta International Airport – whereby all vehicles entering it need to pay a per entry charges on every day all hours.

All of the above vehicle toll charges are paid upon entry/passage by cash or a cash card. Please ask for more details from the Exhibitor Service Center on-site or your local colleagues.

4.3 REGISTRATION OF EXHIBITOR STAND PERSONNEL

Exhibitors are requested to submit a list of their personnel manning the stand only, by completing Registration of Exhibitor Stand Personnel Form. Please TYPE OR PRINT ALL NAME, so that mistakes can be minimized. Badges will be ready for collection from 1400 hours, Thursday, 26 November 2015 at the Exhibitor Service Center on-site.

4. ACCOMODATION, TRANSPORT AND REGISTRATION

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5. HALL & SHELL SCHEME SPECIFICATIONS

5.1 EXHIBITION HALL SPECIFICATIONS

Covering 3,921 sqm of flexible space, Assembly Hall is one of the largest banquet rooms in Indonesia. The Assembly Hall can seat 2,500 guests for sit-down dinners or 4,500 guests for buffets and receptions. Movable floor-to-ceiling partitions can divide the Hall into three separate rooms.

The Assembly Hall is fitted with:

- Ceiling-mounted hanging points capable of bearing 250kg per point

- One 400-ampere/3-phase, one 250-ampere/3-phase and nine 50-ampere/3-phase electricity power sources

5.2 SHELL SCHEME SPECIFICATIONS

Shell scheme stands will be built of a modular system. The following items will be provided in the package:

Entitlements/Sqm 9 – 17.9 18 - 23.9 24 - 35.9 36

Aluminium system of 2.50m height white partition panels

Yes Yes Yes Yes

Fascia 35cm deep with name of exhibitor & stand no. on all aisles faces, 10cmH, max. 24 letters

Yes Yes Yes Yes

New needle-punch carpet 9 – 17.9 18 - 23.9 24 - 35.9 36

Reception Desk (L50cmW90cmH75)

1 2 3 4

Folding Chairs 2 4 6 8

Waste Paper Basket 1 1 2 3

Fluorescent lights (40W, 1.2m) 2 2 3 4

Electricity (not for lighting use) 2Amp 4Amp 6Amp 8Amp

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6. STAND-FITTING REGULATIONS AND SPECIFICATIONS

6.1 ELECTRICAL SUPPLIES AND INSTALLATION The standard electrical current supplies available for use on stands at the Exhibition are: (a) Single-Phase alternating current at 220W (b) Three-Phase with neutral alternating current at 380W

Owing to limitations in the Hall’s electrical loading, Exhibitors requiring three-phase electrical supplies for exhibits must provide, as soon as possible, the following information for each machine: - Starting load (in kilowatts) for each motor

- Running load (in kilowatts) for each motor - Kilowatt loading of heaters, etc - Number of other machines running concurrently at any one time

And in accordance with local regulations, these methods of starting must be adopted for all motors use in this Exhibition: Up to 5 Hp: Direct on line; 5 Hp to 25 Hp: Star Delta; Above 25 Hp: Auto-transformer

For safety reasons and for the protection of electrical installation at the Exhibition premises, all power main installations from source to outlet (Exhibition stands) must only be carried out by the Official Electrical Contractor. And all DBs where required and/or deemed necessary by the Official Electrical Contractor must be hung or mounted on the walls or structures of the stand. Please inform your stand contractor and engineers/technicians of this regulation and ensure that they submit to the Official Electrical Contractor the positions where such DBs can be mounted. Any installation deviating from this regulation will result in the supplies not being switched on unless and until the Exhibitor submit in writing discharging the Organiser / Show Managers or the Official Electrical Contractor from any consequence or liability whatsoever. The Exhibitor’s co-operation and understanding on this matter is appreciated as it is only beneficial to all parties concerned.

Connection of exhibits within the stands may be carried out by the Exhibitor's technician, but such connections should be

inspected by the Official Electrical Contractor before supply can be switched on.

Each electrical outlet/point provided is intended for the direct hook-up to one light fitting or machine/equipment on display. Connections made with multi-point sockets are not permitted as an overload may occur resulting in a trip or short-circuit in the incoming power supply. Severe trips/short-circuits may take hours to rectify, thereby causing inconvenience to all Exhibitors.

No electrical installation or fittings may be suspended from the ceiling of the Exhibition Hall or fixed to any part of the

building structure without the prior permission of the Organiser / Show Manager and the Hall Owner and, if permitted, a fee may be levied.

The Organisers / Show Managers reserves the right to disconnect the electrical supply to any installation, which in the

opinion of the Official Electrical Contractor / Safety Officer is dangerous or will cause annoyance to visitors or to other Exhibitors.

Please place orders early to facilitate submission of electrical plans to the governing authority for approval. Late

or wrong orders will cause delays in the supply to your stand. Please note that the physical environment / conditions of the Exhibition may be different from those in the Exhibitor’s premises which may affect the stability of electrical supplies and installations; and thus allowances must be factored into the orders made and as a rule-of- thumb practice 80% is deemed as full load.

Electrical arrangements for Exhibition can be ordered by using Electrical Service Form which has three (3) parts, for clarity:

PART A: Covers the provision, on hire, of electrical items and fittings such as lights, socket outlets and other fittings. The

price includes installation, electricity consumption and full maintenance throughout the Exhibition period.

PART B: Is for Exhibitors who wish to use their own light fittings. Supply which includes electricity consumption is provided ending in a fused switch or connector of a capacity you have ordered. The Exhibitor and his contractor must submit the appropriate single-line drawing to the official contractor for approval and submission to the Authority. In such case please be informed that there might be an additional inspection fee imposed for carrying out the inspection of wirings and fittings, and the preparation of an overall electrical drawing for certification by the Official Electrical Consultant / Engineer. The Exhibitor is also deemed to know that all form of maintenance required forward of the fused switch or connector provided is their and their contractor’s responsibilities, and who must arrange for their own electricians to be on stand-by for such purposes throughout the Exhibition.

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PART C: Is for the individual direct supply to a high electrical demand machine or equipment. The price includes the cable terminating in a fused switch/isolator, electricity consumption but exclude connection to the exhibits. Please order according to the start-up current requirement of the machine or equipment. The supply ordered in this Part is strictly not permitted for any other form of hook-up or connection, i.e. DB or light fitting or sockets.

Exhibitors requiring 24-hour supply must submit in writing their requirement, at least two (2) weeks prior to the build-up

date, to the Official Electrical Contractor, and any additional cost due to wiring, consumption, inspection fees, levies, etc. must be borne by the Exhibitor concerned.

Requests for any item not listed in Electrical Service Form can be directed to the Official Electrical Contractor.

Supplies to stands will be from one (1) hour before to 30 minutes after Exhibition hours each day. And supplies to stands

during the Build-up and Break-down period are stated in the Time-Table of In-Hall Operations.

Please remember to indicate the locations of any additional electrical fittings you require on Service Location Plan Form, so that the electrical and service engineers and staff can prepare your requirements before you arrive at the Exhibition site.

6.2 COMPRESSED AIR SUPPLY

Exhibitors requiring compressed air for demonstration purposes must provide full technical details to the Official Venue using Compressed Air Supply Form.

All compressors and compressed air supply should be provided by our official contractor, unless for special reasons, for which prior written approval must be given by the Organiser / Show Manager and Hall Owner. Only electrically powered silent-type air compressors are permitted in-hall for safety reasons.

Please note that the physical environment/conditions of the Exhibition, being different from those of the Exhibitor’s premises, may affect the supplies and installation, and thus allowances must be factored into the orders.

6.3 WATER AND DRAINAGE SUPPLY

Water and Drainage is available in the Exhibition Hall and provided exclusively by our official contractor, thus order must be submitted to the venue by completing Water & Drainage Form. The supply comes at ambient temperature and normal household pressure, and at flow rates which may vary at different locations. Special arrangements must be made with the Official Contractor well in advance, should an Exhibitor require very specific water supply. The drainage is via gravity flow.

6.4 STAND-FITTING REGULATIONS

These regulations aim to benefit all participants, albeit that larger stands would inevitably have much more elaborate designs. All Exhibitors and their contractors building and decorating the stands should view such regulations as guidelines to develop an effective presentation as part of the overall Exhibition environment; although they are subject to these regulations as well as the other rules and regulations stated in this Exhibitor Manual. Thus Exhibitors are advised to inform their nominated stand contractors of these regulations and to ensure their strict compliance:

- All parts of this Section are inter-related and are to be complied with collectively, where applicable.

- All dimensions and positions of stands and utilities are estimates and must be verified and confirmed on-site.

Adjustments to the stand construction must be made to accommodate any such variation.

- Exhibitors and their contractors must take note and adhere to the timings for the build-up and break-down periods stated in the Time-table of In-hall Operations when preparing and constructing their stands and exhibit displays, as extension of these timings may not be possible since the Exhibition Hall may be booked already for other events; and even if an extension is possible, the charges involved are very costly, and must be borne by the Exhibitor or their contractor concerned.

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6. STAND-FITTING REGULATIONS AND SPECIFICATIONS (a) Shell Scheme Package The Organiser / Show Manager have appointed PT WANINDO PRIMA as the Official Contractors for all

standard booths. However, an Exhibitor may employ a contractor of his choice to construct stand interiors and any free-standing displays or fitments that may be required, subject to the rules and regulations:

(i) No additional fittings or displays, including additional name boards, covers, logos, balloons, etc, are to

be attached, nailed, screwed or drilled to the standard booths. If this instruction is ignored, the Official Contractor reserves the right to charge the Exhibitor or Contractor concerned for any damages to his material. The Official Contractor may provide assistance in hanging or displaying exhibits on the stand structure whenever possible. Please consult them if you require their assistance.

(ii) No painting, wallpapering or pasting of panels is allowed. Exhibitors who wish to have such works done

on the panels must inform the Official Contractor, who will provide a quotation and carry out the work. Any double-sided or adhesive tape belonging to the Exhibitor or contractor must be removed from the panels after the Exhibition.

(iii) The fascia is approximately 350mm broad, including the aluminium frame. Exhibitors may add their company logo not wider than 210 mm (size of the in-fill panel), and not more than 10 mm thick, by arrangement with the Official Contractor, to double check and design.

(iv) Any changes in the type or colour of the floor covering provided must be negotiated with the Official

Contractor. All costs incurred must be borne by the Exhibitor.

(v) An Exhibitor occupying a corner stand has the choice of a wall or an additional open side to the aisle.

And any such wall may be required to be set into the stand by half metre as deemed necessary by the Organiser for safety reason or exposure of other Exhibitors.

(vi) No financial credit or item-exchange will be given by the Organiser / Show Manager for any Shell

Scheme package items not utilised. (b) "Space Only" / Shell Scheme’s Interior Decoration Exhibitors who have booked "Space Only" stands may use either the Official Contractor or appoint another

contractor of their choice, subject to the approval of the Organisers / Show Managers & Hall Owner. The Contractor will have to comply with the following rules and regulations.

(i) All materials used for stand construction and/or interior decoration works shall have a minimum flame

spread rating at Class 2 (Surface at Low Flame Spread) when these are tested in accordance with B.S. 476 part 7:1921. Evidence and proof may be required for on-site inspection by the DINAS PEMADAM KEBAKARAN.

(ii) All works in the Exhibition Hall should be confined to installation and minor alteration works only.

Fabrication works like welding, cutting, sawing, laminating, painting, spraying etc. should not be carried out inside the Exhibition Hall. Severe restrictions and penalties will be imposed on anyone who infringes this regulation. This is a safety and health measure.

(iii) The Company Name and Stand Number of the Exhibitor must be prominently displayed. If this

requirement is not observed, the Organiser reserves the right to affix stand numbers and charge the cost incurred to the Exhibitor concerned.

(iv) Where the stand abuts onto another stand, the walls of the adjacent stand may not be used by the

Exhibitor, i.e. every exhibitor is responsible to build their own walls to separate their stand. Minimum walls height of 2.5m must be constructed and properly finished with white paint.

(v) Depending on the location of the stand, stand structure or any form of fitting & display elements may

be erected to a height of 4 metres. Any design or structure higher than 4 metres is subject to the approval of the Organisers / Show Managers and the Hall Owner on a case-by-case basis.

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(vi) Stands with perimeter or side walls or partitions facing the aisles should be set in from the aisle. This is a safety precaution and also to ensure that sufficient exposure is given to the neighbouring Exhibitors. Any exception must be permitted by the Organisers in writing. The following guidelines should be observed: to be set into the stand by at least half a metre from the aisle or edge; for every 3 metre-run wall, there must be at least a 2 metres break; not higher than 2.5 metres.

(vii) A backwall must be provided, except in the case of an island stand. The Organisers / Show Managers

reserves the right to request an Exhibitor to change, modify, lower or shorten any backwall, if such, in the opinion of the Organisers, may obstruct the reasonable view or exposure of other Exhibitors' stands.

(viii) Where a stand wall on the common boundary line is higher than the adjacent stand wall, the visible rear surface must be finished in plain white only by the Exhibitor building the higher wall, and with the adjacent Exhibitor having the right to use that portion if required.

(ix) The Exhibitor cannot display his name boards or signs over on the sides another adjacent exhibitor's

backwall or sidewall other than on his own sides. Any structures to be used for logos and graphics like towers and signboards should be set in by at least half a metre from the common walls.

(x) No part of any structure or exhibit or promotional displays to that effect (other than those permitted by

the Organiser) may extend beyond the boundaries of the site allocated. This includes symbols, logos, lighting, floral decorations, furnishings and etc.

(xi) A suitable floor covering, such as carpet or matting must be provided for all stands. In some locations,

the Exhibitor may be required to construct a platform at his own cost

(xii) Ceilings or lighting pelmets may be approved, provided that the materials used will allow water to flow freely (e.g. Egg box or mesh netting). Approval of the Organisers / Show Managers and DINAS PEMADAM KEBAKARAN must be obtained in writing, even if a portion of the stand is to be covered for a video presentation or any other purpose. Portable sprinkler balls at a stipulated rate of one per every 12sqm of covered area are required. Please note that Hall-owners and DINAS PEMADAM KEBAKARAN approvals may not come in until one (1) week before the exhibition.

(xiii) No fitting or display may be attached, nailed, screwed or drilled on to the flooring. If this instruction is

ignored, the Exhibitor / Contractor concerned will be responsible for any damage caused.

(xiv) No suspensions are to be made from the trusses of the Exhibition Hall nor may any fixings be made to

the floor, columns, walls or any other part of the Hall without the prior permission of the Organisers / Show Managers and the Hall Owner; and if permitted owing to safety reasons, a penalty fee will be levied. Other than the Organiser’s banners and fittings, all Exhibitors’ banners under the Creative Marketing Opportunity (CMO) Package will be considered on a case-by-case basis.

(xv) Neon lights or signs may be permitted; but continuously flashing ones will not be permitted unless it

forms an integral part of an Exhibitor's product. Sequentially lighted displays may be used subject to the Organiser's approval on the rate of light change. All neon lights or signs must be fitted with a safety “fireman” switch.

(xvi) No air-conditioning unit or system is permitted in the stands without the prior written permission of the

Organisers and Hall Owner. Restriction on the type, quantity and operation will be imposed as part of the permission granted.

(xvii) Exhibitors and their contractor must inform or consult the Official Electrical Contractor whenever works

are carried out near any electrical installations such as DBs, fuse switches, isolators and/or power points. The Official Electrical Contractor has the right to switch off the supplies for safety reasons as well as to prevent any damage to the Exhibitor’s equipment. And it is the responsibility of the Exhibitor and their contractor to ensure that a thorough integrity check is carried out on all circuits, DBs, switches, outlets and/or connections before supply is switched on again. Failing which, the Organisers / Show Managers and the Official Electrical Contractor shall assume no responsibility for whatsoever damage caused.

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6. STAND FITTING REGULATIONS AND SPECIFICATIONS

(xviii) Contractors must bring their own generators, which must be placed outside the Exhibition Hall, if they need electrical power during the build-up or tear-down days of the Exhibition. No generator and/or oil drums are to be placed on any surface without a metal drip tray with raised lip to prevent oil leaks and spillage. Only small electrical compressors for carpentry works may be permitted in-hall when electrical supplies are available.

(xix) Exhibitors are reminded that it is the responsibility of their appointed stand contractor to clean and

vacuum the stand upon completion of construction, before handing over to the Exhibitor. Thereafter, the Official Cleaning Contractor will clean the carpet, unless excessive material still remains.

(xx) Exhibitors and their nominated stand contractor must adhere to the timings stated in the Time-table of

In-hall Operations and are responsible for removing their excess materials including waste, paints, debris and off-cuts daily during the build-up, and all their materials including all adhesive tapes and padding used in the laying of floor coverings, at the end of the Exhibition.

(c) Exhibits of Vehicle

(i) Fuel tanks of motor vehicles on display are to be emptied during the event. (ii) Wheels of vehicles are to be cleaned before bringing into the exhibition hall.

(iii) Batteries of vehicles must be disconnected upon entry to the exhibition hall.

(d) Double-Storey Stands (if applicable)

Some exhibitors may wish to erect double-storey stands for their presentation in this Exhibition; we seek the full understanding and co-operation of these exhibitors and their appointed contractors to ensure that all the construction rulings pertaining to such stand stipulated and being in-force at the time of this Exhibition by the local authorities (DINAS PEMADAM KEBAKARAN, etc) are strictly adhered to and in addition to the in-house rules and regulations set by the organisers team for this Exhibition. In addition, these exhibitors and their contractors must ensure that they work to the timings schedule stated in the “Time-Table Of In-Hall Operations ” and there are additional air space cost of 50% of the space rate not exceeding 50% of the space contracted (minimum 72sqm)

(i) Booths with covers shall not exceed 225m2 in area and shall be separated from one another by a

minimum distance of 15m. (ii) Multi storey booths shall be limited to at most 2 storeys or 4m high.

(iii) A minimum of 2 exit points are required for enclosed booths which have a floor area of 75m2 or more.

The maximum escape travel distance to the nearest exit point shall not exceed 15m. Each exit shall be of minimum 1m width. The exit capacity is based on a maximum of 60 persons per metre width of exit.

(iv) Any upper storey of a multi-storey booth with a floor area of 75m2 or more (ie. Able to accommodate 50 persons or more) shall be provided with a minimum of 2 staircases.

(v) Staircases for multi-storey booth must be of a minimum 1.2m width.

Please consult with the IMBEX 2015 Operations Team immediately for a feasibility study and more details should you decide to erect such a stand.

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6. STAND-FITTING REGULATIONS AND SPECIFICATIONS 6.1 EXHIBITOR NOMINATED STAND CONTRACTOR

(a) Exhibitors (or their nominated stand contractors) are required to submit for approval, stand layout plans,

elevation and artist’s impressions, in duplicate, to the Organiser / Show Manager’s office by Friday, 23 October 2015 together with their nominated contractor’s details (company name, address and contact person’s name) using Exhibitor Nominated Stand Contractor Form. This is to prevent costly alterations being required on-site by the DINAS PEMADAM KEBAKARAN, Hall Owner and/or Organiser. All drawings must have clear dimensions, and scale drawings should not be smaller than 1:200. Faxed copies are acceptable, but original drawings must be submitted for final approval. Late submission may mean that approval may not be granted in time for construction to commence on-site. And although such an approval may have been given already, the Organiser / Show Manager reserves the right to request the Exhibitor concerned to modify certain portions of their stand to meet Hall or government or the Exhibition’s prevailing conditions and circumstances.

(e) Before the nominated stand contractor is permitted to start work in-hall, either he or his employing Exhibitor/Group is required to pay a refundable performance bond of Rp. 250.000 per square meter (minimum levy of Rp 3.000.000 and maximum of Rp 30.000.000) to the Organiser / Show Manager and sigh an undertaking to guarantee conduct and behavior, proper schedule of works, and observance of the Exhibition and Hall regulations. The Organiser reserves the right to increase this maximum limit on any Exhibitor and their contractor who had previously performed or behaved unsatisfactorily, without having to assign any reason. Only when both the administration fee and performance bond are received and the Undertaking signed, will the contractor be allowed to bring stores into the Hall and commence work. All monies must be lodged in cheques or cashier’s orders. Please note that any bank charges, levies or exchange rate differences will be deducted accordingly from the performance bond money. No banker’s guarantees (BG) or other forms than those stated are acceptable for this purpose. Contractors will also have to bear any charges levied by the Hall Owner for damages caused to their property and/or flooring. Contractors, especially foreign-based ones who do not engage a local sub-contractor for the installation and dismantling works should make prior arrangements with the Official Cleaning Contractor for the cleaning and disposal of waste materials daily during Build-up and Break-down periods. The standard working areas used and occupied by the contractors should be kept tidy at all times. Six (6) Contractor Badges will be issued for every 9 square metres of construction, up to a maximum of fifty (50) badges per contractor. Please note that a complete name list, with details of identification card/passport/work permit numbers must be provided. Where a contractor has a valid reason to be present during the Exhibition period (e.g. maintenance or remedial purposes), please register at the Exhibitor Service Centre (ESC) on-site. The Organiser / Show Manager reserves the right to disallow any contractor using Exhibitor or Visitor badges into the Exhibition. All foreign employees and staff must be in possession of valid work permits issued by the Ministry of Manpower and the Immigration Department of the Government of Indonesia. Relevant Government officials do visit during Build-up/Tear-down to check on work permits. Please note that the issuance of Exhibitor and Contractor badges by the Organiser / Show Manager does not imply in any way that permission is granted for any person to work on-site without the necessary work permits.

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7. FREIGHT AND SHIPPING INSTRUCTIONS

7.1. CONSIGNMENT OF EXHIBITS / MATERIALS INTO JAKARTA To ensure that your exhibit materials imported into Jakarta are customs-cleared and delivered to your stand on time, the following must be adhered to:

a) All shipments must be consigned as follows if they are being handled by the Official Freight Forwarder:

i. SEAFREIGHT CONSIGNMENT INSTRUCTIONS All exhibition goods by SEAFREIGHT must be sent “Freight Prepaid” to:

Consignee: PT. GRAHA SIDANG PRATAMA Balai Sidang Jakarta Convention Center Jln. Jenderal Gatot Subroto, Jakarta Pusat INDONESIA MATERNITY BABY & KIDS 2015 27 – 29 November 2015 Name of Exhibitor: _______________ Stand No. : ________________

Notify: PT. Agility Fair & Events Secure Building, Building C Jl. Raya Protokol Halim Perdanakusuma Jakarta 13610, Indonesia Tel : (62) (21) 2664 5170 (Hunting) Fax : (62) (21) 26641 5171 Email : [email protected] Attn : Rini Astuti

Description of Good column on the B/L must be mentioned the item, If it’s more then 5 (five) exhibits please mentioned at least 5 items All documents such as Bill of Lading and Airway Bill must show PT. Agility (Fairs & Events) as the notify party. (A 5% outlay commission will be imposed on all “Freight Collect” consignments).

ii. AIRFREIGHT CONSIGNMENT INSTRUCTIONS For Airfreight Shipment, please arrange to issued MAWB + HAWB on “Freight Prepaid “as follows:

ON MAWB (MASTER AWB) Shipper : Complete Company Name & Address Consignee : PT Agility International

Secure Building, Building C Jl. Raya Protokol Halim Perdanakusuma Jakarta 13610, Indonesia

Notify : Same as Consignee

Description of goods on MAWB: CONSOLIDATION SHIPMENT AS PER ATTACHED MANIFEST

ON HAWB (HOUSE AWB) Shipper : Exhibitor Name, Complete Address Consignee : PT. GRAHA SIDANG PRATAMA

Balai Sidang Jakarta Convention Center Jln. Jenderal Gatot, Subroto, Jakarta Pusat

INDONESIA MATERNITY BABY & KIDS 2015 27 – 29 November 2015

Name of Exhibitor: _______________ Stand No. : ________________

Notify : PT. Agility Fair & Events

Secure Building, Building C Jl. Raya Protokol Halim Perdanakusuma Jakarta 13610, Indonesia Tel : (62) (21) 2664 5170 (Hunting) Fax : (62) (21) 26641 5171 Email : [email protected] Contact : Rini Astuti

Description of goods on HAWB: PLS MENTION COMMODITY AT LEAST 5 ITEMS ON DESCRIPTION OF GOODS ON HAWB

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b) CASE MARKINGS

For easy identification, all packages shall be marked as follows:

INDONESIA MATERNITY BABY & KIDS 2015 c/o PT Agility Fairs & Events

Name of Exhibitor : ______________________

Stand Number : ______________________

Case Numbers : ______________________

Gross Weight/Net Weight : ______________________

Dimensions : ______________________

DO NOT CONSIGN ANY SHIPMENT FOR DIRECT DELIVERY TO THE EXHIBITION IN YOUR COMPANY'S NAME, THE EXHIBITION, THE VENUE OR THE ORGANISER / SHOW MANAGER

7.2 FREIGHT HANDLING / DELIVERY AND REMOVAL OF EXHIBITS The Official Freight Forwarder will send to all exhibitors a copy of their "Shipping Instructions" containing instructions, customs and documentation procedures, shipping tariffs and deadlines.

Please note that for safety and insurance purposes only the Official Freight Forwarder acting as the Sole On-site Handler may provide all lifting and handling equipment in-hall as well as labor.

Please ensure that all exhibits and displays are sufficiently insured for all the stages of the Exhibition, and that all exhibits and displays are properly packed and crated with shock absorbing materials to prevent damage caused in transit and during delivery to stands and vice-versa on-site.

(a) Shipping Deadlines The following is a schedule of deadlines for action by Exhibitors' nominated forwarder/s and information of/action

by the Official Freight Forwarder.

Arrival of Brochures by courier : 20 November 2015 Copies of Bill of Lading and the Commercial Invoice : 03 November 2015 – LCL and Packing List for sea freight consignments 10 November 2015 – FCL Arrival of exhibits shipped by sea freight : 06 November 2015 – LCL

13 November 2015 – FCL Copies of Commercial Invoice and Packing List for : 10 November 2015 Air freight consignments Arrival of exhibits shipped by air freight : 13 November 2015

(b) Lifting and Handling On-site Only Agility is permitted to work inside the Exhibition Hall as the Sole On-site handler to operate all mechanical

and lifting equipment’s. Any forwarder/ contractor/ exhibitor may deliver goods/exhibits that required the aid of mechanical lifting or handling equipment up to the freight yard or unloading bays of the Hall and then handed over to them to deliver such goods/ exhibits to Exhibition stand unless such item/s can be hand-carried easily and safely by one (1) man. This regulation will be strictly enforced and is necessary for reasons of safety, insurance and control/co-ordination of in-hall movements.

(c) Local Deliveries and Hand-carried Items Exhibits should not be sent to the Exhibition Hall until the stand construction has progressed sufficiently to

receive them (refer to the Time-Table of In-Hall Operations). The Exhibitor and/or his representative must be present at his own stand to accept delivery of freight. The Organiser / Show Manager will not accept any delivery on behalf of the Exhibitor, nor can we be responsible for any failures in delivery. The Organiser will not be responsible for the safe-keeping of items which arrive in advance of the Exhibitor's staff.

It is recommended that a representative of the Exhibitor, who is authorized to make decisions, should be available on Thursday 26 November 2015 to facilitate any last minute requirements. This representative should also be present earlier if required to hand over or receive goods from the Official Freight Forwarder to avoid any loss or damage.

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7. FREIGHT AND SHIPPING INSTRUCTIONS Access to the Exhibition site is restricted. Exhibitors must ensure that the delivery, loading and unloading of

goods is via the bay designated by the Official Freight Forwarder. Vehicles at these loading/unloading bays will be under the supervision and direction of the Official Freight Forwarder and the Hall Owner/Exhibition Security Officers, who will see that the operation is carried out smoothly.

(d) Delivery of Exhibits during Build-up (25 – 26 November 2015) Exhibits requiring mechanical handling or lifting aids must be handed over to the Official Freight Forwarder at the

freight yard and/or loading/unloading bays; thus Exhibitors and their forwarder/transporters are requested to submit their details of Freight Instructions Form to the Official Freight Forwarder which they have engaged in order to facilitate the co-ordination.

To avoid congestion in-hall, only small items and/or goods that can be taken out of their cases without risk of

damage to the floor and Hall should be unpacked inside the Exhibition premises. For major items, Exhibitors should arrange with the Official Freight Forwarder to unpack away from the Exhibition premises and bring these items to the stand for positioning.

Exhibits should only be sent into the Exhibition Hall when the stand construction has progressed sufficiently to

receive them. The Exhibitor and/or his representative must be present at his own stand to accept delivery of freight/exhibits. The Organiser/Show Manager will not accept any delivery on behalf of the Exhibitor, nor can we be responsible for failure in delivery, nor safe-keeping of items which arrive in advance of the Exhibitor's staff.

(e) Delivery of Exhibits during Exhibition Days (27 – 29 November 2015) Removal or delivery of exhibits and other Exhibition stores WILL NOT BE PERMITTED DURING EXHIBITION

OPENING HOURS. Such removal, delivery or replenishment of stock may only be carried out before opening hours in the morning or after closing time in the evening. On Friday, 27 November 2015 no delivery will be permitted after 0900 hours when guests will start to arrive for the Opening Ceremony.

(f) Removal of Exhibits (27 – 29 November 2015)

“GOODS REMOVAL PASS" must be obtained from the Exhibitor Service Centre on-site. This applies to the build-up, tear-down, and Exhibition days. For removal of VCR, TV, projector, refrigerator, etc, the registration serial number/s of the unit must be provided for the "GOODS REMOVAL PASS" application.

In order to reduce the possibility of theft, all valuable and portable items/exhibits must not be left unattended at

any time and be removed immediately from the Hall on the evening when the Exhibition ends. Exhibitors are strongly advised to ensure that at least one member of their staff is on-site to supervise and co-ordinate the re-packing and removal of their exhibits. Dismantling of some stands will commence on the evening when the Exhibition ends. All items/exhibits must be removed by the respective timings stated in the “Time-Table of In-Hall Operations”.

Please ensure that all your exhibits and displays are properly packed and handed over to your

agents/contractors before leaving the Exhibition Hall.

7.3 STORAGE OF MATERIALS

The Organiser / Show Manager are unable to provide in-hall storage facilities for packing cases, surplus materials or other property of the Exhibitor. Arrangements for safe-keeping of such items must be made with the Official Freight Forwarder. The DINAS PEMADAM KEBAKARAN regulations prohibit surplus stores being placed behind perimeter stands and service access areas, other than those equipment needed to run the Exhibition, and those provided by the Official Contractor.

24


7.4 CUSTOMS AND TAX REGULATIONS

The following information is a summary of the GST regulations applicable to the import of exhibits/materials into Indonesia for Exhibition purposes.

(a) Value Added Tax (PPN) A Value Added Tax (PPN) at 10% of the invoiced value will be levied for all charges applicable.

(b) ATA Carnet Please do not send shipment on ATA CARNET as it is not an acceptable document in Indonesia.

(c) Brochures and Giveaways

Conversion of documents for brochures and giveaways is subjected to a fee (excluding duties/taxes, if applicable). Duty exemption - for brochures & give away for value below FOB USD 1,000.00

7.5 SALE OF EXHIBITS

Goods may be sold during the exhibition but under no circumstances can they be removed from the Fairgrounds until duties/taxes have been paid and permanent customs import procedures have been completed.

Meanwhile, these goods are required to be removed to a bonded warehouse until the necessary documentation is completed. The minimum period needed to process permanent customs import document is 3 weeks.

Exhibitors are allowed to store their goods in their facility for up to 1 month from the close of the exhibition, after which duty must be paid or the goods to be re-exported NOTE: All computation of duties/taxes will be based on the HS Code indicated on FORM Pam. The Customs Authorities are empowered to amend the HS Code and uplift the declared CIF value based on the new/uplifted value. The Indonesian Customs Amendment Rights is valid for ten (10) years from date of import and exhibitors or buyers shall be responsible for all wrong declarations. In such cases, heavy penalty and the balance of duty/taxes must be paid accordingly.

7.6 INSURANCE

We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by PT Agility International, and also ensure that Transport Insurance in arranged for exhibits sold locally. Upon written instructions, Agility can offer the exhibitor insurance coverage at competitive premiums.

25

8. UTILITIES SERVICES

8.1 COMMUNICATIONS

a) Internet

Exhibitors who wish to have Internet Services (WIFI) at their booth can place their order with BALAI SIDANG JAKARTA CONVENTION CENTER

b) Telephone / Fax – Local, IDD, ISDN and Lease Line

Exhibitors who wish to have telephone and/or fax lines with machines for their stand use should place their order with the Official Venue using the prescribed form and submit it on time to avoid surcharge as all orders will be treated on “first-come-first served” basis. Please note that all outgoing calls/transmissions are chargeable on time basis.

(This Form must be completed and returned by all Exhibitors) Company Name : Stand No: ________ Address : Tel No : _________ Fax No: ________ _ Email: Authorised By : Designation: (Please type in BLOCK letters) Signature : Date:

Gentle Reminder for all exhibitors; do submit your forms for the items that you require. Should you require any assistance to fill the form, do contact us at +62 21 2556 5092. Thank You.

FORM DESCRIPTION OF SERVICE DUE DATE RETURN TO SERVICE

REQUIRED (Please Tick)

REMARKS

COMPULSORY

E1 FASCIA NAME IMMEDIATE REED PANORAMA SHELL SCHEME

E2 SERVICE LOCATION PLAN IMMEDIATE REED PANORAMA SHELL SCHEME

E3a-d NOMINATED STAND CONTRACTOR IMMEDIATE REED PANORAMA RAW SPACE

OPTIONAL

E4 ELECTRICAL SERVICE 23 OCTOBER 2015 REED PANORAMA ALL EXHIBITOR

E5 LIGHTING SERVICE 23 OCTOBER 2015 REED PANORAMA ALL EXHIBITOR

E6 FURNITURE SERVICE 23 OCTOBER 2015 REED PANORAMA ALL EXHIBITOR

E7 TELECOMMUNICATION SERVICE 23 OCTOBER 2015 REED PANORAMA ALL EXHIBITOR

E8 INTERNET SERVICE 23 OCTOBER 2015 REED PANORAMA ALL EXHIBITOR

E9 AUDIO / VISUAL SERVICE 23 OCTOBER 2015 REED PANORAMA ALL EXHIBITOR

E10 STAND PERSONNEL SERVICE 23 OCTOBER 2015 REED PANORAMA ALL EXHIBITOR

E11 HOTEL ACCOMODATION 23 OCTOBER 2015 REED PANORAMA ALL EXHIBITOR

E12 FREIGHT INSTRUCTIONS 23 OCTOBER 2015 AGILITY ALL EXHIBITOR

Exhibitors are requested to complete and return (either by fax at (62) 21 2556 5040 or email at [email protected]) this checklist to RPE by Friday, 23 October 2015 at the latest. Please remember to fax, mail, or scan and e-mail those Forms for required services only to the relevant addressee.

DEADLINE: Friday, 23 October 2015

Return Form to: REED PANORAMA EXHIBITIONS Panorama Building 5th Floor, Jalan Tomang Raya No 63, Jakarta 11440, Indonesia Tel: +62 21 2556 5000 Fax: +62 21 2556 5040 Attention: Mr. Hendra Lie Email: [email protected]

ORDER FORMS CHECKLIST

(This Form must be completed and returned by all Exhibitors) Company Name : Stand No:

Address :

Tel No : Fax No: Email:

Authorised By : Signature: Date:

1. SHELL SCHEME PACKAGE

1.1. FASCIA NAME (PLEASE USE BLOCK LETTERS) Please enter below the Company Name which you require on the fascia. This will be provided in upper case with English alphabets (maximum 24 letters). Note: Fascia names that are more than 24 letters will be represented in 2 lines, and the font size will be minimized accordingly.

1.2. FASCIA LOGO

If you wish to have your logo on the fascia board, please send a sample of the logo with this form, for quotation by OFFICIAL CONTRACTOR, and tick the box below:

□ Please send us a quotation based on our attached logo.

AND CONSTRUCTION 1.3. COLOR SCHEME

Fascia Color : Pink Letterings/Stand Number : White Carpet Color : Blue

IMPORTANT!

The company name to appear will be as per contract if this form is received later than the given deadline. Any changes made after the deadline of 23 October 2015 will be subjected to an administrative charge.

E1 – SHELL SCHEME FASCIA NAME

DEADLINE: IMMEDIATE


REVERSE OF FORM E1 – SHELL SCHEME VISUAL

~ • Indonesia Maternity, BabyQKids E X P 0

STANDARD SHELL SCHEME SPECIFICATION

-~ • - • -

I

•

STANDARDS Ell SCHEME 3ND X 3MW

3 000 1 000 • •

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LAYOUT PLAN

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FRONT ELEVATION

(This Form must be completed and returned by all Exhibitors) Company Name : Stand No:

Address :



1. Indicate clearly the location of your utilities such as power outlets, spotlights, water and compressed air on

this Form

2. It is imperative that you complete this Form as it will be used to install your requirements at the correct

locations before you arrive on-site.

3. Please ensure that the positions of the lights are on the wall or fascia (unless your booth has an interior

structure to which the lights can be attached)

4. If the location plan of any service is not submitted with the order form before the stated deadline, it will be

place at discretion of the Official Contractor.

E2 – SERVICE LOCATION PLAN

DEADLINE: IMMEDIATE


EXHIBITOR NOMINATED CONTRACTOR INSTRUCTIONS (This form must be completed and returned by either the exhibitor or nominated contractor by 23 October 2015 after exhibitor nominated contractor approved by organiser) Company Name : Stand No:

Address :



We have received the Contractor Nomination Form confirming that you are the nominated contractor for the above exhibiting

stand(s). Please ensure that the stand is constructed strictly in accordance to the guidelines as stipulated in the Rules and

Regulations that is available in the Exhibitors Manual.

Upon approval of the complete visuals of the stand, contractors will be issued with relevant forms which include:

1. Performance Bond Form and Invoice 2. Application for Contractor Badges for Move-in

Please ensure that these forms are submitted and payment for the Performance Bond are made prior to move-in. Do note that

PT Reed Panorama Exhibitions reserves the right to refuse entry for any incomplete submissions.

Should your stand abut onto another stand that is lower in height, the reverse of your wall/s must be properly finished and

painted in white. Should you wish to place any logos/graphics/posters allowed on the back of this/these wall(s), the wall must

be set-in 1m from your neighbors’ wall(s).

It is your responsibility to ensure the structural integrity of your stand construction and all appropriate insurance coverage has

been taken. Proof and evidence must be produced on-site when requested.

Please provide the following if you have not done so:

1. Stand Design Provide Visuals showing both the plan and elevation view of the stand with full measurements.

2. Electricity All orders for electricity have to go through the official contractor appointed.

3. Fire Safety Approval Under the fire safety regulations, covered and/or false ceilings are not allowed unless you have approval from the Fire

Safety Bureau. Please ensure that you submit all proof certificates and forms prior to move in.

Please be informed that the Performance Bond will be refunded fully ONLY to stand(s) being completed according to

the timetable; all unused materials or debris disposed must be discarded in a proper manner; and no damage is

caused or any claim made during the Build-up, Tear-down and Exhibition Days.

E3a – NOMINATED STAND CONTRACTOR

DEADLINE: IMMEDIATE

Return Form to: REED PANORAMA EXHIBITIONS Panorama Building 5th Floor, Jalan Tomang Raya No 63, Jakarta 11440, Indonesia Tel: +62 21 2556 5000 Fax: +62 21 2556 5040 Attention: Mr.Hendra Lie Email: [email protected]


EXHIBITORS NOMINATED CONTRACTOR

PERFORMANCE BOND FEE

Before the nominated stand contractor is permitted to start work in-hall, either he or his employing

Exhibitor/group is required to pay a refundable performance bond of Rp 250.000 per m² (minimum of

Rp 3,000,000 and maximum of Rp 30,000,000.00) to the Organiser /Show Manager and sign an

undertaking to guarantee conduct and behavior, proper schedule of works, and observance of the

Exhibition and Hall regulations.

The Organiser reserves the right to increase this maximum limit upon any Exhibitor and their contractor

who had previously performed or behaved unsatisfactorily, without having to assign any reason.

Only when both the administration fee, performance bond are received and the Undertaking signed and

returned, will the contractor be allowed to bring stores into the Hall and commence work.

REFUNDABLE PERFORMANCE BOND (TO BE PREPARED IN INDONESIA LOCAL CHEQUE OR CASH)

Exhibitor Name Booth No. Area (sqm) Performance Bond

(Rp 250,000/m²)

TOTAL AMOUNT PAYABLE:

E3b – NOMINATED STAND CONTRACTOR

DEADLINE: IMMEDIATE



CONTRACTOR'S UNDERTAKING FOR PARTICIPATION IN IMBEX 2015

EXHIBITION ORGANISED BY PT REED PANORAMA EXHIBITIONS

(This form must be completed either by exhibitor or the nominated contractor who will be responsible for the Performance Bond)

We, ___________________________ hereby confirm that we have read and understood and agree to

provide a payment to cover the Performance Bond (refundable) for the following stand(s), which we will

construct, as a guarantee of production schedule, conduct and our responsibility for any damages caused

and the compliance of the stand-fitting rules and regulations as stated in the show exhibitor manual.

Accepted By:_________________________________

Designation:________________________

Signature:____________________________________ Company’s Stamp:___________________

REFUND OF PERFORMANCE BOND

Performance Bond to be refunded via: □ Local Cheque □ Bank Transfer (please select one)

For Refund via Local Cheque, please indicate the refund payee name if different from above:

________________________________________________

For Refund via Telegraphic/Bank Transfer please provide:

Beneficiary Name: ___________________________________________________________

Beneficiary Address: ___________________________________________________________

Beneficiary Bank Name: ___________________________________________________________

Beneficiary Bank Address: ___________________________________________________________

Account No: ___________________________________________________________

Swift Code: ___________________________________________________________

PLEASE NOTE: The contractor is liable for any/all bank charges incurred either way for the payment and

refund of performance bond via telegraphic or bank transfer.

For Organiser Use Only

Performance Bond Processed on: ____________________________

E3c – NOMINATED STAND CONTRACTOR

DEADLINE: IMMEDIATE



APPLICATION FOR CONTRACTOR'S BADGES

We, ___________________________ hereby submit our application for Contractor's NON-SHOW day’s badges to gain entry

to the Exhibition Hall at The Event. We understood that the issuance of badges by the Organiser does not imply in anyway that

permission is granted for any person to work on-site without the necessary work permits.

Note: Six (6) Contractor Badges will be issued for every 9sqm stand of construction, up to a maximum of 50 badges per contractor

No. Name KTP No./Passport No. Work Permit No.

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

Name:___________________________________

Signature:_______________________

Date:_____________

For Organizer Use Only

APPROVED DISAPPROVED

DEADLINE: IMMEDIATE


E3d – NOMINATED STAND CONTRACTOR


(This Form must be completed and returned by Exhibitors if service required) Company Name : Stand No:

Address :



Only the official contractor is permitted to undertake electrical work from the source of supply in the exhibition hall. The shell Scheme Package includes two (2) 1.2 meter 40W fluorescent tubes (behind the fascia) and one (1) 2 amp/ 1ph Socket (non 24hrs, not for lighting use) for every 9 square meters stand. Kindly order only your additional requirements.

NO. MCB Type Electrical Price Total

1 2A / 1 ph/ 440 watt Rp 550,000

2 4A / 1 ph/ 880 watt Rp 750,000

3 6A / 1 ph/ 1320 watt Rp 950,000

4 10A / 1 ph/ 2200 watt Rp 1,450,000

5 16A / 1 ph/ 3520 watt Rp 2,250,000

6 30A / 1 ph/ 6600 watt Rp 3,900,000

7 16A / 3 ph/ 6080 watt Rp 4,000,000

8 30A / 3 ph/ 11400 watt Rp 7,500,000

9 60A / 3 ph/ 22800 watt Rp 14,500,000

10 100A/ 3 ph/ 38000 watt Rp 24,000,000

11 125A/ 3 ph/ 47500 watt Rp 30,000,000

12 200A/ 3 ph/ 76000 watt Rp 50,000,000

10% Tax

Grand Total

IMPORTANT NOTES:

(1) All power points must be supplied by the official contractor at the rates shown in the above. Rates are extended to both national groups and individual exhibitors.

(2) Lighting maybe provided by the official contractor. (3) The prices above is include for the duration of the exhibition and include electrical consumption (show hour

only). (4) Order without payment will not be executed (5) Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be

subject to a 30% surcharge respectively. 50% surcharge will be incurred for on-site orders. Priority will be given to advance orders.

(6) Amount paid are non-refundable should the event is being cancelled or participant withdrawal one month prior to the event.

(7) Payments should be made in IDR payable to "WANINDO PRIMA".

E4 – ELECTRICAL SERVICE


Return Form to: REED PANORAMA EXHIBITIONS Panorama Building 5

th Floor, Jalan Tomang Raya No 63, Jakarta 11440, Indonesia

Tel: +62 21 2556 5000 Fax: +62 21 2556 5040 Attention: Mr. Hendra Lie Email: [email protected]

(The following information must be completed by Exhibitors if three-phase electrical service is ordered :)

MACHINE / EQUIPMENT REFERENCE

VOLTAGE NO. OF

MOTORS RATING OF MOTOR

(HP / KW) METHOD OF

STARTING STARTING / RUNNING

LOAD (AMPS)

Starting Method for Machines: All motors must have independent automatic protection against excessive Up to 5 Hp - Direct on line 5 Hp to 25 Hp - Star Delta 25 Hp & above - Auto-transformers Exhibitors are requested to attach to this Form, the technical specifications of each machine, showing full electrical requirements and, where applicable, details of heaters or other equipment which may be incorporated. Exhibitors should also include details of computers or other equipment which may require special supplies.

Notes (1) Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local

cheque, bank draft, telegraphic transfer (see page 7 in Exhibitor Manual for details) or credit card only. (2) Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be

subjected to bank charges for payment via telegraphic transfer. (3) Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be



(5) Payments should be made in IDR payable to "WANINDO PRIMA". (6) All onsite order from 10.00 – 17.00, will take 4 hours delivery time on the same day. (7) All onsite order later than 17.00, will be delivered on the next day.

Further Instructions (if any):

REVERSE OF FORM E4 – ELECTRICAL SERVICE






Address :



Please use this Form to order your lighting & other appliances needs. The Standard SHELL SCHEME Package Stand includes two (2) 1.2 metre 40W fluorescent tubes (behind the fascia) for every 9 square metres stand. ORDER ONLY YOUR ADDITIONAL REQUIREMENTS.

NO DESCRIPTION OF ITEM QTY PRICE / UNIT TOTAL

SUB TOTAL

10% TAX

GRAND TOTAL

Notes: (1) Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local

cheque, bank draft, telegraphic transfer (see page 7 in Exhibitor Manual for details) or credit card only. (2) Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be

subjected to bank charges for payment via telegraphic transfer. (3) Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be



(5) Payments should be made in IDR payable to "WANINDO PRIMA".

E5 – LIGHTING & OTHER APPLIANCES SERVICE



Notes: 1. For services not stated below, such as step-up/step-down transformers etc, please contact the Official

Contractor, for a quotation. 2. Please note that the Exhibition’s physical conditions may differ from those of the Exhibitor’s premises and thus

allowances must be factored into the orders. 3. Lighting may be provided by the Official Contractor. 4. All power points must be supplied by the Official Contractor at the rates shown below. This is including National

groups and individual exhibitors. 5. The prices below include for the duration of the exhibition and include electrical consumption (show hour only). 6. All onsite order from 10.00 – 17.00, will take 4 hours delivery time on the same day. 7. All onsite order later than 17.00, will be delivered on the next day

NO ITEM SIZE ( W x D x H ) CM PRICE / UNIT

E-001 Flourescent Lamp @ 40 Watt Rp 230,000

E-002 Spotlight @ 100 Watt Rp 200,000

E-003 Long Arm Spotlight @ 100 Watt Rp 240,000

E-004 Downlight Halogen @ 50 Watt Θ 9 cm Rp 230,000

E-005 MHL Hippo @ 150 Watt 26 x 20 x 16 cm Rp 950,000

E-006 Meta Hi-Light @ 150 Watt 34.5 x 24 x 9 cm Rp 800,000

E-007 Halogen @ 150 Watt 18 x 14 x 11 cm Rp 610,000

E-008 Plug 1 Hole Rp 140,000

E-009 Single Connection Rp 50,000

E-010 Multi Connection Rp 95,000

E-015 Blower Fan Θ 58 cm Rp 860,000 / day

E-016 Exhaust Fan 37 x 37 cm Rp 450,000

E-017 AC Split 1 PK Rp 2,500,000

E-018 Standing AC 5 PK Rp 4,300,000

E-019 Low Refrigerator 60 x 60 x 60 cm Rp 680,000

E-020 High Refrigerator 47 x 53 x 105 cm Rp 860,000

E-021 Water Dispenser + 5 Gallon Waters Rp 860,000

E-022 Cooler Rp 1,150,000

E5 – LIGHTING & OTHER APPLIANCES PRICE LIST


Address :



Please use this Form to order your furnishing needs. The Standard SHELL SCHEME Package Stand includes one (1) information counter, two (2) folding chairs and one (1) wastepaper basket and one (1) power socket. ORDER ONLY YOUR ADDITIONAL REQUIREMENTS.

NO DESCRIPTION OF ITEM QTY PRICE / UNIT TOTAL

SUB TOTAL

10% TAX

GRAND TOTAL

Notes: 1. Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local

cheque, bank draft, telegraphic transfer (see page 7 in exhibitor manual for details) or credit card only. 2. Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected

to bank charges for payment via telegraphic transfer. 3. Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be


4. Amount paid are non-refundable should the event is being cancelled or participant withdrawal one month prior to the event.

5. Payments should be made in IDR payable to "WANINDO PRIMA". 6. All onsite order from 10.00 – 17.00, will take 4 hours delivery time on the same day. 7. All onsite order later than 17.00, will be delivered on the next day


E6 – FURNITURE SERVICE





NO ITEM SIZE ( W x D x H ) CM PRICE / UNIT

F-001 Folding Chair H: 46 cm Rp 50,000

F-002 Dealing Chair H: 45 cm Rp 175,000

F-003 Barstool H: 52 cm Rp 175,000

F-004 Easy Arm Chair H: 42 cm Rp 280,000

F-005 Office Chair Rp 550,000

F-006 Sofa Apollo H: 46 cm Rp 270,000

F-007 Sofa 1 Seat 85 x 85 x 42 cm Rp 870,000

F-008 Sofa 2 Seats 145 x 85 x 42 cm Rp 1,150,000

F-009 Wooden Top Round Table Θ 80 H: 75 Rp 350,000

F-010 Glass Top Round Table Θ 100 H: 75 Rp 350,000

F-011 Bar Round Table Θ 60 H: 113 Rp 470,000

F-012 Coffee Table Θ 60 H: 50 Rp 300,000

F-013 Reception Desk 100 x 50 x 75 cm Rp 315,000

F-014 Lockable Desk 100 x 50 x 75 cm Rp 445,000

F-015 Display Box Small 50 x 50 x 50 cm Rp 175,000

F-016 Display Box Medium 50 x 50 x 75 cm Rp 270,000

F-017 Display Box Large 50 x 50 x 100 cm Rp 345,000

F-018 3 Tier Counter 50 x 50 x 50/75/100 cm Rp 1,200,000

F-019 2 Tier Counter 50 x 50 x 50/75 cm Rp 870,000

F-020 Low Showcase 100 x 50 x 100 cm Rp 610,000

F-021 High Showcase Without Light 50 x 50 x 200 cm Rp 700,000

F-022 High Showcase Without Light 100 x 50 x 100 cm Rp 860,000

F-023 Standing Panel Board 100 x 250 cm Rp 450,000

F-024 Shelving Rack 100 x 30 cm Rp 190,000

F-025 Wiremesh 95 x 150 cm Rp 450,000

F-026 Waste Basket H: 40 cm Rp 50,000

F-027 Brochure Rack Rp 270,000

F-028 Potted Plan Rp 235,000

F-029 Mirror Rp 350,000

F-030 Coat Hanger Rp 270,000

F-031 Barrier H: 89 cm Rp 175,000

F-032 Card Bowl Rp 235,000

F-033 Folding Door 95 x 217 cm Rp 870,000

F-034 Pegboard 95 x 95 cm Rp 350,000

F-035 Hook 20 cm Rp 25,000

E6 – FURNITURE PRICE LIST

ADDITIONAL ITEMS CATALOGUE

~ • Indonesia Maternity, Baby0Kids E X P 0

F-001 / KLH F-003 / KBG

1

, FOLDING CHAIR DEAUNG CHAIR BARSTOOL EASY ARM CHAIR

F-005

H.46 em H. 45 em H. 52 em H. 42 em OFFICE CHAIR

F-006/SACR F-007/SL1 F-008 / SL2 F-009/MSL F-010 / MDSA

SOFA APOLLO H.46cm

F-011 / MBVT

F-016

DISPLAY BOX MEDIUM 50x50x75em

F-021

, HIGH SHOWCASE

WITHOUT LIGHT 50x50x200 em

F-026 / TS3

BARRIER H. 89em

SOFA 1 SEATER 85cmXBScmX42em

F-012 / CTH

F-017

COFFEE TABLE 060 emH.SOem

DISPLAY BOX LARGE 50x50x100 em

F-022

~

HIGH SHOWCASE WITHOUT LIGHT

100x50x200 em

F-027/ RBS

BROCHURE RACK

F-013

F-018

F-023

F-028

F-032/ FB F-033

CARD BOWL

RECEPTION DESK 100x50x75 em

3 TIER COUNTER SOxSOxSOnS/100 em

FOLDING DOOR 95cmx217em

F-014

F-019

F-024

F-029

LOCKABLE DESK 1 OOxSOx75 em

2 TIER COUNTER so.so.sons em

SHELVING RACK 100x30em

MIRROR

PEGBOARD 95cmx95cm

GLASS TOP ROUND TABLE 0100 em H.75 em

F-015

DISPLAY BOX SMALL SOxSOxSO em

F-020

LOW SHOWCASE 100x50x100 em

F-025

F-030

COATHANGE

F-035

HOOK20em

ADDITIONAL ITEMS CATALOGUE

~ • Indonesia Maternity, Baby~Kids E X P 0

E- 001 I TBB

E- 016/ EXF

EXHAUST FAN 37cm.x37c.m

HIGH REFRIGERATOR

E- 002 / SP

E- 017

E- 003 1 ST

' BRACKET PLASMA

-•

STANDING AC 5 PK

E - 024/ PB

OVER HEAD PROJECTOR 3000 ANSI LUMENT

E- 004 / LDL

E- 022 / WCOA

COOLER

E- 005/

E- 019

BLOWER FAN ~58 em

SOUND SYSTEM 1000 W

E- 025 / SCR

SCREEN PROJECTOR 2X3


Address :



Installation Fee Price per-unit Unit Sub-Total 21% T & S Amount

Local line (via PABX) Rp. 500.000,-

IDD (via PABX) Rp. 1.000.000,-

Sub-total

Pulse Deposit Rp. 500.000,-

Total

IMPORTANT INFORMATION: Temporary telephone facilities are available at one time installation, including telephone handset. Lines will be opened as requested for a local call & international call. Telephone charge based on actual calls, computer print-out for each line will be submitted. Refundable deposit of Rp. 500.000,- per line is applicable. Order after deadline subject to 30% increase from the above price. ISDN Line is available on request & will be provided by PT. Telkom Indonesia. 2 (two) weeks’ notice before set–up period should be informed. Payment should be settled. IMPORTANT INSTRUCTION: All electrical devices to be connected to a telephone line (e.g. credit card machine, fax machine, modem) must have an electrical ground. Failure to comply with this instruction will cause damage to the PABX card and will carry a line/replacement charge of US$1,250 per card with full USS Dollar rate value. PAYMENT:

1. Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local cheque, bank draft, telegraphic transfer (see page 7 in exhibitor manual for details) or credit card only.

2. Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected to bank charges for payment via telegraphic transfer.

3. Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be subject to a 30% surcharge respectively. 50% surcharge will be incurred for on-site orders. Priority will be given to advance orders.


5. Payments should be made in IDR payable to "REED PANORAMA EXHIBITIONS".

E7 – TELECOMMUNICATION SERVICE




Address :



Backbone only, Client provides switches or hubs

Explanation

Price (Rp.) #day Amount

Installation fee Rp 400.000,-

1 Mbps daily connection fee Rp 2.500.000,-





SUB TOTAL

21% Tax & S.C.

TOTAL

PAYMENT:

1. Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local cheque, bank draft, telegraphic transfer (see page 7 in exhibitor manual for details) or credit card only.

2. Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected to bank charges for payment via telegraphic transfer.

3. Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be subject to a 30% surcharge respectively. 50% surcharge will be incurred for on-site orders. Priority will be given to advance orders.


5. Payments should be made in IDR payable to "REED PANORAMA EXHIBITIONS ".

E8 – INTERNET SERVICE





(This Form must be completed and returned by Exhibitors if service required)

NO PRODUCT HARGA #DAY AMOUNT

1 LCD PROJECTOR

Projector 6000 Lumens (SANYO PLC XF 60) Rp 2,500,000

Projector 6500 Lumens (SANYO PLC XP-100L) Rp 2,500,000

Projector 7000 Lumens (SANYO PLC XP-200L) Rp 3,500,000

Projector 100000 Lumens (SANYO PLC XF 71, SANYO PLC XF 45) Rp 4,500,000

Projector 120000 Lumen (SANYO PLC XF 46, SANYO PLC XF 1000) Rp 6,500,000

Projector 15000 Lumens (SANYO PLC XF 47) Rp 8,000,000

Projector 16000 Lumens (Panasonic HD PT-DZ6700E) Rp 11,000,000

Projector 20000 Lumens (Panasonic HD PT-DZ21KE) Rp 26,500,000

2 SCREEN

Screen Work 120” Rp 600,000

Screen Work 150" ( 2Mx3M) Rp 800,000

Fast Fold Screen 200" (3M X 4M) Rp 900,000

Screen JK 200" (3M X 4M) Rp 900,000

Screen Pro 200" (3M X 4M) Rp 900,000

Screen Work 200" (3M X 4M) Rp 900,000

Screen Work 180" (3M X 4M)B Rp 900,000

Screen work 300" (4M X 6M)B ada di bali Rp 1,500,000

Screen Work (3M X 8M) Rp 3,500,000

Screen Work (4M X 14M) Rp 5,500,000

Tripod Screen 70" (1,75M X 1,75M) Rp 500,000

Tripod Screen 84" (213CM X 213CM) Rp 500,000

Tripod Screen 100" Rp 500,000

3 PLASMA

LED TV LG 22" Rp 500,000

LCD TV 32" LG Rp 700,000

LCD TV 32" PANASONIC Rp 700,000

LCD TV 42" Rp 800,000

LED TV 32" SHARP Rp 800,000

LED TV 32" LG Rp 800,000

LED TV 42" LG Rp 800,000

LCD TV 40" NEC Rp 800,000

NEC LCD Monitor 46" Rp 1,000,000

TV PLASMA 50" SONY Rp 1,000,000

LED TV 32" 3D LG Rp 1,500,000

LCD TV 40" SAMSUNG Rp 1,500,000

LCD FRAMELESS / ORION 46" NEC Rp 1,500,000


LG , LED Monitor 55" Rp 2,000,000

LCD TV 50" LG Rp 2,000,000

E9 – AUDIO/VISUAL EQUIPMENT SERVICE





LED TV PLASMA 50" LG Rp 2,000,000

LED 55" 3D LG 3D Rp 2,500,000

LG , LED Monitor 55" Rp 2,500,000


4 ORION (52x92cm)

New Seamless NEC 46" Frameless ( 1 X 2 ) Rp 2,500,000






5 LIGHTING

Moving Head Spot 1300 Watt Rp 2,500,000

Profiles Light Zoom 15-30 750 Watt Rp 1,000,000

Profiles Light Zoom 25-50 750 Watt Rp 1,000,000

Stage Wash Light 2000 Watt Rp 750,000

Par Can Medium 1000 Watt Rp 500,000

Par Can Narrow 1000 Watt Rp 500,000

Par Can Very Narrow 1000 Watt Rp 500,000

Par Can ACL 1000 Watt Rp 500,000

Hazer 750 Watt Rp 1,500,000

Smoke Machine 750 Watt Rp 1,000,000

Lighting Control Rp 2,000,000

Flood Light 1000 Watt Rp 800,000

Strobo 3000 Watt Rp 700,000

Par LED 3000 Watt Rp 700,000

Follow Spot 2500 Watt Rp 2,000,000

Fresnell 1000 Watt Rp 800,000

Wash Light 1200 Watt Rp 2,000,000

Power Par 575 Watt Rp 800,000

Beam 200 Watt Rp 900,000

GLP Impression Model 300 XL 1300 Watt Rp 2,000,000

Model X4 300 Watt Rp 2,000,000

6 SOUND SYSTEM

Sound System 1000 watt, Incl. 2 unit Mic. Wireless, Mixer Audio Rp 1,500,000

Sound System 2000 watt, Incl. 3 unit Mic. Wireless, Mixer Audio DB Tech, Mackie, JBL

Rp 2,500,000


Rp 3,500,000


Rp 4,500,000


Rp 5,500,000


Rp 6,500,000


Rp 7,500,000


RP 8,500,000


Rp 9,500,000


Rp 11,000,000

7 MESIN FOTOCOPY

Mesin fotocopy CANON IR Rp 1,500,000

Mesin fotocopy Kyocera (Copy, Print, Scan) Speed 40 sheets/minute Include Operator Standby 8 hours Overtime Rp 25,000/hours

Rp 1,500,000

8 Printer

HP M1212 / M1132 LaserJet B/W Rp 500,000

HP M175 / PRO 100 LaserJet Color Rp 900,000

HP 1606 LaserJet B/W Rp 600,000

HP 4500 Ink Jet Color Rp 700,000

HP CP1025 Laser Jet Color Rp 1,000,000



HP J3608 LaserJet B/W Rp 600,000

HP D1360 Laser Jet B/W Rp 500,000

CANON Pixma IP2770 /IP2771 Ink Jet Rp 500,000

Notes: 1. Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local

cheque, bank draft, telegraphic transfer (see page 7 in exhibitor manual for details) or credit card only. 2. Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected

to bank charges for payment via telegraphic transfer. 3. Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be



5. Payments should be made in IDR payable to "REED PANORAMA EXHIBITIONS". 6. All onsite order from 10.00 – 17.00, will take 4 hours delivery time on the same day.



Address :



Temporary personnel are available on hire to the exhibitors. If required, please complete and return this Form by the deadline shown above.

ROLE COST PER

DAY**

DATE NO. OF STAFF COST (IDR)* FROM TO REQUIRED

Stand Attendant / Receptionist

Bahasa Speaking (6 hours incl 1 hours break)

English speaking

Mandarin speaking

IDR 600.000,- IDR 1.000.000,- IDR 1.000.000,-

Interpreter

Bahasa – English

Bahasa – Mandarin

Bahasa – Japanese

Bahasa – Korea

Bahasa – France

Bahasa – German

IDR 1.500.000,- IDR 1.500.000,- IDR 2.500.000,- IDR 2.500.000,- IDR 2.500.000,- IDR 2.500.000,-

Sub-total

**Maximum for 8 working hours

TOTAL COST REMARKS: - Down Payment: 50% after the service agreement has been sign - Final Payment: within a day after service is completed - Meal for staff will be provided by the client - Overtime: IDR 75.000,-/hour PLEASE NOTE: 1. PT. Satu Agency will not be responsible for any loss of cash or other valuables entrusted to our temporary staff by

Exhibitors. Exhibitors will be responsible for the safety of temporary staff whilst at their stands and the Show Manager/Organiser and Manpower Agent will not be responsible for any losses or damages caused by such personnel.

2. A cancellation fee of one (1) full day hire per personnel will be levied for cancellation received after 23 October 2015.

3. Orders are valid only when accompanied by full remittance. Payment should be made to Jie Daniel Yanto BCA no 6320 2525 70 by local bank cheques or telegraphic transfer only. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoiced amount due to exchange rate variance, the Exhibitor will be reasonable for reimbursing the relevant beneficiary.

E10 – EXHIBITOR STAND PERSONNEL


Return Form to: SATU AGENCY Jl. Pahlawan Revolusi No. 11A, Pondok Bambu, Jakarta Timur Tel: +62 21 6800 0010 Fax: +62 21 861 3614 Attention: Mr. Daniel Jie Email: [email protected]

(This Form must be completed and returned by Exhibitors if service required)

CO

NTA

CT

DET

AIL

S

Salutation: Dr Mr Mrs Ms Others (Please specify)

First Name: Family Name:

Job Title: Company:

Address:

Postal Code:

City/State: Country:

Telephone: Fax:

Email: Mobile no:

TRA

VEL

DET

AIL

S

First Name: (as per passport)

Family Name: (as per passport)

Passport No: Passport Expiry:

Date Of Birth: Nationality

Arrival Date: Flight No: Arrival Time:

Departure Date: Flight No: Departure Time:

CENTURY PARK HOTEL Inclusive breakfast, free Wi-Fi □ Deluxe Room

o Single Rp 1.025.000 net/room/night o Double Rp 1.050.000 net/room/night

□ Grand Deluxe Room o Single Rp 1.090.000 net/room/night o Double Rp 1.160.000 net/room/night

SULTAN HOTEL Inclusive breakfast, free Wi-Fi, tunnel access to JCC □ Grand Deluxe Room

o Single Rp 1.400.000 (USD 135) net/room/night o Double Rp 1.400.000 (USD 135) net/room/night

□ Executive Floor o Single Rp 1.950.000 (USD 190) net/room/night o Double Rp 2.150.000 (USD 210) net/room/night

*Compulsary USD rates for international exhibitors

Number of Nights Please indicate the no. of nights required

25 Nov 26 Nov 27 Nov 28 Nov 29 Nov 30 Nov 1 Dec

Room Type Single Twin Please indicate name of pax if sharing room

Special Request Smoking Non-smoking Others:

E11 – HOTEL ACCOMODATION






Address :



We advise PT Agility (Fairs & Events), the Official Forwarding Agent and On-Site Installation Contractor that we shall be shipping the following for the event, and we instruct PT Agility (Fairs & Events) to customs clear and deliver the goods to our stand:

No. Of Pieces

Description of Contents Dimensions (meters) Weight (kg)

We also note and understand the following:

1. DEADLINE FOR SHIPMENT Arrival of Printed Materials-Brochures, Pamphlets, Catalogue : 20 November 2015 Copies of Bill of Lading and the Commercial Invoice : 03 November 2015 – LCL and Packing List for seafreight consignments : 10 November 2015 – FCL Arrival of seafreight consignments : 06 November 2015 – LCL : 13 November 2015 – FCL Copies of Commercial Invoice and Packing List : 10 November 2015 for airfreight consignments Arrival of exhibits shipped by airfreight : 13 November 2015

2. INSURANCE

We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by PT Agility (Fairs & Events), and also ensure that Transport Insurance in arranged for exhibits sold locally. Upon written instruction, PT Agility (Fairs & Events) can offer the exhibitor insurance coverage at competitive premiums.

We also inform PT Agility (Fairs & Events) that we will be using the services of the company below to freight our exhibits from ____________________ (country). Name of Freight Forwarder from origin: _____________________ Contact Person:________________________ Tel:___________________________ Fax:__________________________________ Email:_________________________

E12 – FREIGHT INSTRUCTION


Return Form to: PT AGILITY (FAIRS & EVENTS) Gambir Expo, Blok D No 1-3, Lt. 2, Arena Pekan Raya Jakarta Kemayoran Tel: +62 21 2664 5170 Fax: +62 21 2664 5171 Attention: Ms. Rini Astuti Email: [email protected]

3. CONSIGNMENT INSTRUCTION

NAME OF EXHIBITOR : STAND NUMBER : Exhibitors are requested to show, in the space provided below, the proposed layout of exhibits within the

allocated stand area.

Special attention should be drawn to the location of heavy and awkward exhibits, as well as to the locations of the utility services necessary.

Exhibitors are reminded that all necessary packing, unpacking, transportation, setting up and removal of exhibits within the Exhibition Hall must be carried out by the Sole Site Installation Contractor.

NO SPACE IS AVAILABLE ON-SITE FOR THE STORAGE OF BOXES AND PACKING MATERIALS

PLAN OF STAND LEFT BACK OF STAND RIGHT

LEFT AISLE RIGHT


E12 – FREIGHT INSTRUCTION


Return Form to: PT AGILITY (FAIRS & EVENTS) Gambir Expo, Blok D No 1-3, Lt. 2, Arena Pekan Raya Jakarta Kemayoran Tel: +62 21 2664 5170 Fax: +62 21 2664 5171 Attention: Ms. Rini Astuti Email: [email protected]

IMBEX 2015 - Exhibitor Manual & Order Form

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Transcript of IMBEX 2015 - Exhibitor Manual & Order Form