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Outlook 2007

The Quick Answer

y Follow the instructions below to set up IMAP1 access in Outlook 2007.y Google Apps users, please follow the default instructions unless otherwise noted,replacing 'your_domain.com' with your actual domain2 name.

To set up your Outlook 2007 client to work with Gmail:

1. Enable IMAP inGmail. Don't forget to clickSave Changes when you're done.2. Open Outlook.3. For new setups, select Do not upgrade.4. ClickYes.5. Enter your display name, email address (including '@gmail.com'), and password. Google

Apps users, enter your full email address, e.g. 'username@your_domain.com.'

6. Select the 'Manually configure server settings or additional server types' checkbox.

7. Select Internet E-mail.

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8. Settings: name, full email address (including '@gmail.com' or '@your_domain.com')o In the Account Type dropdown menu, select IMAP. In the 'Incoming server

name' section, enter: imap.gmail.com and in the 'Outgoing server name (SMTP)'section, enter: smtp.gmail.com.

o In the 'User Name' field, give your fullGmail address, including '@gmail.com' or'@your_domain.com.'

o After creating these settings, clicking Next takes you to the end of the setup.

9. In the Tools menu, select Options then Mail Setup. Under 'Email Accounts,' clickE-mail Accounts.

10.Select an account, and clickChange above the list of accounts. ClickMore Settings,then the Advanced tab.

o Incoming server must be 993, and must use SSL3 encryption.o Outgoing server can use 587, TLS4 encryption.

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11.Click the Outgoing Server tab. Make sure that 'My outgoing server (SMTP) requiresauthentication' is selected. The radio button 'Use same settings as my incoming mail

server' should also be selected.

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12.ClickOK> Next > Finish > Close > OK.13.Check ourrecommended client settings, and adjust your client's settings as needed.1. IMAP: IMAP (Internet message access protocol) lets you download messages from

Gmail so you can access your mail with a program like Outlook Express or Apple Mail.

IMAP syncs the actions you take in Outlook Express or Apple Mail with Gmail so if youread a message in your mail client, it'll be marked as read inGmail.

2. domain: A domain is a name for an IP address and is more commonly recognized as awebsite or web address. For example, Google.com is a domain.

3. SSL: SSL (secure socket layer) is a way of changing data such as your username andpassword into code as it travels across the Internet, so that the data will be secure and

private.4. TLS: TLS (Transport Layer Security) is a way of changing data such as your username

and password into code as it travels across the Internet, so that the data will be secure andprivate. With mail delivery, TLS begins with an unsecured connection to the mail servers,

and then upgrades to a secure connection once information is sent.

Outlook 2007

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The Quick Answer

y Follow the instructions below to set up POP1 access in Outlook 2007.y Google Apps users, please follow the default instructions unless otherwise noted.

To configure Outlook 2007 for your Gmail address:

1. Enable POP in your email account. Don't forget to clickSave Changes when you'redone.

2. Open Outlook.3. Click the Tools menu, and select AccountSettings...4. On the E-mail tab, clickNew...5. If you are prompted to Choose E-mail Service, select Microsoft Exchange, POP3,

IMAP, orHTTP, and clickNext.

6. Fill in all necessary fields to include the following information:Your Name: Enter your name as you would like it to appear in the From: field ofoutgoing messages.

Email Address: Enter your fullGmail email address (username@gmail.com). Google

Apps users, enter your full address in the format username@your_domain.com.Password: Enter your email password.

Manually configure server settings or additional server types: Leave this option

unchecked if you want to automatically configure Outlook 2007. If you want to manuallyconfigure Outlook 2007, check this box now. Google Apps users should configure

manually as follows.

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7. ClickNext. If you are configuring Outlook 2007 automatically, you're done! Just clickFinish.

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8. If you are configuring Outlook 2007 manually, select Internet E-mail and clickNext.9. Verify yourUser Information, and enter the following additional information:

Server Information

Account Type: POP3

Incoming mail server: pop.gmail.com (Google Apps users, enter the server names

provided, don't add your domain2 name in these steps)

Outgoing mail server3 (SMTP): smtp.gmail.com

Logon Information

User Name: Enter yourGmail username (including @gmail.com). Google Apps users,

enter your full address in the format username@your_domain.com

Password: Enter your email password.

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Require logon using Secure Password Authentication (SPA): Leave this optionunchecked.

10.Click the More Settings... button, and select the Outgoing Server tab.11.Check the box next to My outgoing server (SMTP) requires authentication and select

Use same settings as my incoming mail server.

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12.Click the Advancedtab, and check the box next to This server requires an encryptedconnection (SSL) underIncoming Server (POP3). Enter 995 in the 'Incoming Server'

box.13.In the Outgoing server (SMTP) box, enter587, and select TLS from the drop-down

menu next to Use the following type of encrypted connection:.

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14.ClickOK.15.ClickTest AccountSettings... After receiving 'Congratulations! All tests completed

successfully', clickClose.16.ClickNext, and then clickFinish.

Congratulations! You're done configuring your client to send and retrieve Gmail messages.

If you experience problems using POP with Outlook, please check the Common Errors or

1. POP: POP (Post office protocol) is a one-way download of your messages that allowsyou to access your mail with a mail program like Outlook Express or Apple Mail. POPonly offers one-way communication, which means that actions you take in the mail

program (like marking a message as read) wont be synced to Gmail.

2. domain: A domain is a name for an IP address and is more commonly recognized as awebsite or web address. For example, Google.com is a domain.3. mail server: A mail server is a machine that sends and receives emails. Think of a mail

server as a mailman who makes sure messages go to the right place.

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Comparison of POP and IMAP

The following table lists some common e-mail tasks and compares how they are carried out withthe POP protocol to how they're carried out with the IMAP protocol:

POP IMAP

What does it stand

for?

Post Office Protocol Internet Message Access Protocol

Which protocol

would suit me

best?

If you access mail using only one

computer e.g. your office PC or a laptop.

If you want to access your mail from

multiple computers or locations.

Which mail

programs can I

use?

All mail programs or clients have POP

capability

Most mail programs have IMAP

capability and you will also be able to

access your mail via a web page using

any web browser.

Some Common

Tasks:

Check forincoming mail

By default, incoming messages aretransferred to your local machine

when you check your incoming mail.Only new messages are available if

you connect to the server using a PCother than your normal one. You are

connected to the server only for thetransfer of messages.

By default, incoming messages stayon the server when you check your

mail - only headers are transferredwith full messages only downloaded

when selected for reading. All yourmessages are always available no

matter where or how you connect tothe server. You remain connected to

the server whilst you deal with mailbut some clients allow for off-line

working.

Read and respondto mail

Reading and responding to messagesis done on your local machine.

You can read and respond tomessages directly on the server but

you can also read and respond tomessages on your local machine,

after downloading for offlineworking (depending on client). When

you reconnect, your mailboxes are

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resynchronized to reflect the changes

you have made.

Create mailboxesfor storing

messages

Creating mailboxes can be done onlyon your local machine.

You can create mailboxes directly onthe server. By default, an Inbox is

automatically created on the serverwhen you begin using IMAP. The

Inbox functions as the mastermailbox (or folder) as well as the

mailbox for incoming messages. Allother mailboxes, including a trash

box, need to be created within theInbox.

Move messages

in and out ofmailboxes

You can move messages in and out

of mailboxes only on your localmachine.

You can move messages in and out

of mailboxes on the server and onyour local machine.

Transfer

messages fromlocal machine toserver and vice

versa

You cannot transfer any messages

from your local machine to theserver. Messages are automaticallytransferred from the server to your

local machine when you check yourincoming mail.

You can transfer individual messages

from mailboxes on your localmachine into mailboxes on the serverand vice versa.

Delete selected

messages on theserver

When using some clients (e.g.

Eudora), if you specified to leavemessages on the server, you can

delete individual messages left there.

You can delete individual messages and

groups of messages directly on the

server as well as on your local machine.