Illinois State Board of Education for Speaking -Make sure you have a microphone plugged in or the...

January 2012

Illinois State Board of Education

Student Information System (SIS) Student and Teacher Course Assignments

Grade K -12

Notice – This Webinar is being Recorded

This webinar is being recorded. Please do not provide any student, personal or vendor information.

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Agenda

Welcome and Introductions

Webinar Tips

Student Course Assignment K – 12

Outside Course Assignments K – 12 (Optional)

Teacher Course Assignment K – 12

Reports

Submitting Student and Teacher Course Assignments Early

Key Dates

Next Steps

Where to Direct Questions

Questions

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ISBE Key Team Members - Terry Chamberlain Division Administrator – Data Systems - Kathleen Barnhart Instructional Technology

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SIS Key Team Members - Howard Hammel

- Adam Lowery

- Jeremy Schoen

- Keith Goeckner

Welcome and Introductions

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Webinar Tips Tips for Listening

- Computer speakers should be turned on - Headset should be connected to a computer - Telephone should be set to mute during the webinar

Tips for Speaking - Make sure you have a microphone plugged in or the computer you are using has a microphone

before raising your hand - Make sure all audio settings in the computer are un-muted and speakers are turned down before

talking Question & Answer

- Question & Answer session will be held at the end of the Webinar - Use appropriate indicator to “raise your hand” if you have questions - All text messages are logged - Text questions will be posted in a Q&A document after the Webinar; Webinar will be posted after

completion - If you are using a phone, the audio pin number must be typed in correctly before you can talk

Troubleshooting - If you are disconnected from the Webinar at any time, you can click the link that was provided to

you in your email or you can re-register for the Webinar to gain access - If you are listening via phone and close out of the Webinar on your computer, you will be

disconnected

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Student Course Assignment Catalogues http://www.isbe.net/ISCS/html/course_catalog.htm - Prior to Secondary Course Catalog (Grades K – 8) - NEW - Secondary Course Catalog (Grades 9 – 12)

Student Course Alignment Tool http://www.isbe.net/ISCS/html/course_alignment.htm - Prior to Secondary Course Alignment Tool (Grades K – 8) - NEW - Secondary Course Alignment Tool (Grades 9 – 12)

Course Assignment records can be submitted without the Course End Fields which include (End Date, Final Letter Grade, and Course Credit) if the student’s enrollment is still active. - NEW

The submission of Student Course Assignment data will be using the same template used in School Year 2011 for grades 9 – 12.

Highlights

http://www.isbe.net/ISCS/html/course_catalog.htm

http://www.isbe.net/ISCS/html/course_alignment.htm

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Submission of Student Course Assignment K – 8 is optional for school year 2012.

- 9 – 12 remains mandatory - K – 8 will be mandatory starting school year 2013 (August 1st, 2012)

CTE funding is based on Student Course Assignments

- Work with your EFE director to make sure your courses are properly aligned - This applies to grades 9 – 12.

The grade of the student does not limit the courses a student may take

- Example – 8th grade student can take 9th grade Algebra

Highlights

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Student Course Assignment K-12 Student Course Assignment can be added or updated via the following:

- Online - Batch

Only the Home District can submit Student Course Assignment data

Student does not need to be actively enrolled at the time of submission

Course Assignment records can be submitted without the Course End Fields which include (End Date, Final Letter Grade, and Course Credit) if the student’s enrollment is still active.

If one value is added for Course End Fields (End Date, Final Letter Grade, and Course Credit), then ALL are required.

All Student Course Data must be provided if the student’s enrollment is Exited. (Including the Course End field).

Student Course Assignment K-12

The optional fields are Course Numeric Grade, Maximum Numeric Grade, Actual Attendance, and Total Attendance. However, these field can only be provided if ALL Course End Fields are provided (End Date, Final Letter Grade, and Course Credit)

Home school can view all Student Course Assignment data for student’s where they are identified as the Home School

The current Home School (Active Enrollment) can view all Student Course Assignments

- Once the student is enrolled all past assignments can be viewed

Serving school can only see courses on students for which they are serving

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Student Course Assignment Validations - The student must have a valid Enrollment record with the following matching

elements for a Student Course Assignment record to be added or updated:

Home RCDTS Serving RCDTS School Year Grades K – 12

- The Student Course Start Date must be equal to or greater than the student’s Enrollment Date

- The Student Course End Date must be equal to or less than the student’s Exit Enrollment Date


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Student Course Assignment - File Format

SID Mandatory SAP ID Optional Student Last Name Mandatory Student First Name Mandatory Birth Date Mandatory Home School RCDTS Mandatory Serving School RCDTS Mandatory School Year Mandatory


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Term (Semester) * Mandatory State Course Code Mandatory Local Course ID Optional Local Course Title Optional Student Course Start Date Mandatory Section Number Mandatory Course Level Mandatory Course Credit ** Mandatory

* K – 8 may have only one Term for the entire year

** K – 8 if no course credit set to 0


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Student Course Assignment - File Format Articulated Credit * Mandatory Dual Credit * Mandatory Course Setting Mandatory Actual Attendance (Classes) Optional Total Attendance (Classes) Optional Single Parent including Single Pregnant Woman (Reported for CTE Courses Only) Optional

Displaced Homemaker (Reported for CTE Courses only) Optional

Course Numeric Grade (Term) Optional

* K – 8 Articulated Credit and Dual Credit should be set to No


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Maximum Numeric Grade (Term) Optional Student Course End Date Mandatory Course Final Letter Grade/Completion Status (Term) Mandatory

SIS Data Elements - http://www.isbe.net/sis/html/data_elements.htm

http://www.isbe.net/sis/html/data_elements.htm


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The following fields may be submitted at the end of term.

Actual Attendance (Classes) Optional Total Attendance (Classes) Optional Course Numeric Grade (Term) Optional Maximum Numeric Grade (Term) Optional Course Credit Mandatory Student Course End Date Mandatory Course Final Letter Grade/Completion Status (Term) Mandatory

Course Assignment records can be submitted without the Course End Fields which include (Course Credit, Student Course End Date, and Course Final Letter Grade) if the student’s enrollment is still active. – NEW

When to report Student Course Assignments

Student Course Assignment must be entered by school that has student enrolled at end of Term (Semester)

Student Course Assignment could be entered if the student ends a course prior to the end of Term – (dependent on local district policy)

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Example 1 – Student moves within district

- Student moves within same district during the Term (Semester)


Optionally, Student Course Assignments could be entered by the previous school at the end of the enrollment (dependent on local district policy)

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Example 2 – Student moves from one district to another

- Student moves from one Illinois public district to another Illinois public district during the term (Semester)


Optionally, Student Course Assignments could be entered by the previous school at the end of the enrollment (dependent on local district policy)

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Student Course Assignment Batch File Process

File types: - XML - Text (TXT) - Comma Separated Value (CSV)

The following materials are available on the www.isbe.net/sis: - Excel Templates - Tips for Completing Student Course Assignments - Steps for Creating and Uploading Student Course Assignments

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http://www.isbe.net/sis


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Online – SIS Home Page

Online – Search SID

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Online – View Details

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Online – Student Enrollment Tab

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Online – Student Enrollment Tab

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Online – Course Assignment Edit Button

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Online – Add Student Course Assignments

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Online –Update Student Course Assignment


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Online – Review Student Course Assignments


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Online – Submit Course Assignments


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Online – Successful Update

Courses entered on the local transcript may be submitted

Student moves into the School District from one of the following: - out-of-state public district - non-public school district - out-of-country (Student NOT born in any of the 50 states, the District of Columbia, Puerto Rico,

or the U.S. Virgin Islands) - home schooled student - other (courses from other sources, IVS Illinois Virtual School, correspondence

course, etc.)

Once the student is actively enrolled, the home district can add Student Outside Course Assignment.

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Outside Course Assignment - Optional

Mandatory fields – If submitting - Facility Type (Drop Down will Contain : Out-of-State School, Non-Public Schools, Home School, Out-of-Country,

other) - School Year - Grade - Illinois State Course Code - Section - Term - Course Setting - Student Course Start Date - Course Level - Course Credit - Articulated Credit - If unknown default to “No” - Dual Credit - If unknown default to “No” - Student Course End Date - Course Final Letter Grade/Completion Status (Term)

Optional Fields - Facility Name (Maximum 100 characters) - Local Course Code and Title - Attendance and Numeric Grade data

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Online – Outside Course Assignment Link

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Teacher Course Assignment K-12

Submission of Teacher Course Assignment K – 8 is optional for school year 2012.

- 9 – 12 remains mandatory - K – 8 will be mandatory starting school year 2013 (August 1st, 2012)

Teacher Course Assignment can be submitted at the beginning of the

semester and a second submission at the end of the semester.

Or Teacher Course Assignment can be submitted at the end of each semester.

Highlights

Teacher Course Assignment K-12 In SIS the Home School is responsible for providing all student data. This

includes assigning a unique Student Identifier (SID); and providing demographic, performance, program participation data, Student Course Assignments and Student Outside Course Assignments for each student. Similar to the IWAS Application “Teacher Service Record” the Serving District

will submit Teacher Course Assignments and One Teacher to One Student Instruction data. All teachers must have a IEIN number. – Known Issue

Serving school will provide the Data at the start and end of the term

Teacher Course Assignment can be added or updated via the following: - Online or Batch

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Mandatory fields - IEIN - Teacher Last Name - Teacher First Name - Teacher Birth Date - School Year - Teacher Serving Location RCDTS - Employer RCDTS - Term (Semester) - State Course Code - Section Number - Teacher Course Start Date - Role of Professional - Teacher Commitment

Teacher Course Assignment K-12 – Entry Data

Optional Fields - Local Teacher ID - Local Course ID - Local Course Title

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Teacher Course Assignment K-12 - Entry

Teacher Course Start Date - First day of attendance for the teacher.

Role of Professional - The specific role of the teacher. - 01 Teacher of Record - 02 Professional Contributor - 03 Student Teacher - 04 Substitute Teacher - 05 Reading/Math Specialist - 06 Technology Specialist - 07 Social Worker/Psychologist/Counselor - 08 Speech/Language Pathologist

Teacher to Course Commitment - Numeric value of the teacher's course commitment

during the duration of the course, expressed in decimal form, where 1.00 represents a full-time commitment to the course.

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Mandatory fields - IEIN - Teacher Last Name - Teacher First Name - Teacher Birth Date - School Year - Teacher Serving Location RCDTS - Employer RCDTS - Term (Semester) - State Course Code - Section Number - Teacher Course End Date - Reason for Exit

Teacher Course Assignment K-12 - Exit

Optional Fields - Local Teacher ID - Actual Attendance (Classes) - Total Attendance (Classes)

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Actual Attendance (Classes) - Actual number of class periods of attendance teacher attended per course during the term

Total Attendance (Classes) - Total number of class periods of attendance available for the teacher for this course during the term

Teacher Course End Date - Last day of attendance for the teacher

Reason for Exit - The reason why the teacher exited the course. - 01 Course Ended - 02 Teacher Resigned/Reassigned/Terminated - 03 Leave of Absence - 04 Death - 05 Teacher Expulsion - 99 Erroneous Course Assignment

Teacher Course Assignment K-12 - Exit

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Teacher Course Assignment Online Process

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Teacher Course Assignment K-12 SIS Home Screen

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Teacher Search


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Teacher Search


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Potential Match Summary Page


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Select Teaching Location


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Select Teaching Location


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Add Teacher Course Assignments


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Enter Course Start Data


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Teacher Course Assignment K-12 Select Course Details

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Edit Teacher Course Assignment


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Enter Exit Data


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Update Teacher Course Assignment


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Review Teacher Course Terms


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List of all Teaching Locations


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Reports

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Student Course Assignment Reports Student Course Assignment – Course Summary

Reports

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Student Course Assignment – Course Information (Detail)

Reports

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Student Course Assignment – Student Information (Detail)

Reports

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Reports

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Individual Student Course Assignment Report

Reports

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Reports

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Teacher Course Assignment Detail

Reports

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Teacher / Student Course Assignment - Criteria Screen

Reports

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Teacher Course Assignment Detail


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This would give a teacher the ability to view assessment scores for students in their class.

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What links a Teacher Course Assignment to a Student Course Assignment. School Year Student Serving RCDTS / Teacher Location RCDTS Term State Course Code Section Number

If your district is sending students to another district the Home School and the Serving School must communicate - The Student Course Assignment should be matched to the Teacher

Course Assignment

This is very important for data quality, we want to insure that the appropriate teacher is being matched to the correct students.

Key Dates

Activity Dates ACCESS Last Day of Testing 02/10/2012

PSAE file to Vendor for Printing Labels 02/24/2012 4:00 p.m.

Eligible for Immigrant Education Program data Extracted from SIS First day to submit Pre-K Follow-Up data

03/01/2012 03/01/2012

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Key Dates

Activity Dates IAA Last Day of Testing 03/16/2012

ISAT Last Day of Testing (Regular Window) 03/16/2012

IAA First Day of Assessment Correction 03/19/2012

ISAT First Day of Assessment Correction 03/19/2012

ACCESS Scores Posted on SIS 04/25/2012

PSAE Last Day of Testing 05/09/2012

PSAE First Day of Assessment Correction 05/10/2012

ACCESS Last Day of Assessment Corrections 05/25/2012 4:00 p.m.

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Key Dates Activity Dates ISAT and IAA Scores Posted on SIS 06/04/2012

ISAT and IAA Last Day for Corrections 06/18/2012 4:00 p.m.

PSAE Scores Posted on SIS 07/10/2012

PSAE Last Day of Assessment Corrections 07/17/2012 4:00 p.m.

ACCESS Posting of Final Scores Mid – July 2012

IAA and ISAT Posting of Final Scores 07/23/2012

Student Course Assignments and Teacher Course Assignment due

07/31/2012 4:00 p.m.

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Key Dates

Activity Dates Last Day to Exit Enrollments for 2012 School Year ELL Data due Pre-K Follow-Up Data due Early Childhood Outcomes Data due Student Discipline Data due Homeless Data Due Birth to 3 Data Due PSAE Posting of final Scores

07/31/2012 08/03/2012

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2012 SIS School Year Processing at a Glance (Checklist)

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Located at the following location: http://www.isbe.net/sis/html/key_dates.htm

http://www.isbe.net/sis/html/key_dates.htm

Where to Direct Questions ISBE Help Desk

- (217) 558-3600

- [email protected]

Course Alignment Policy or Course Related Questions will be directed to Instructional Technology Staff

Career and Technical Education (CTE) Course Related Questions will be directed to the CTE Division

Course Alignment Technical Questions will be directed to the IBM team

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mailto:[email protected]

Notice – This Webinar is being Recorded

This webinar is being recorded. Please do not provide any student, personal or vendor information.

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Questions

Illinois State Board of Education for Speaking -Make sure you have a microphone plugged in or the...

Documents

Transcript of Illinois State Board of Education for Speaking -Make sure you have a microphone plugged in or the...