Illinois State Board of EducationApr 19, 2012 · 7 Federal Requirement for Calculating Adjusted...
Transcript of Illinois State Board of EducationApr 19, 2012 · 7 Federal Requirement for Calculating Adjusted...
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Illinois State Board of Education
Calculating the Adjusted Cohort Graduation Rate for School Year
2012
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Notice – This Webinar is being Recorded
This webinar is being recorded. Please do not provide any Student, Personal or Vendor information.
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Agenda
Welcome/Introductions
Federal Requirement for Calculating Adjusted Cohort Graduation Rate
New Process for School Year 2012
Adjusted Cohort Graduation Reports
Adjusted Cohort Graduation Process
Key Dates
Districts Next Steps
Where to Direct Questions
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Welcome/Introductions
ISBE Key Team Members - Terry Chamberlain Division Administrator – Data Systems
- Dan Brown Division Supervisor – Assessment
SIS Team Members
- Howard Hammel - Adam Lowery - Jeremy Schoen - Keith Goeckner
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Federal Requirement for Calculating Adjusted Cohort Graduation Rate
The objective of Adjusted Cohort collection is to establish a uniform and accurate measure of the high school graduation rate that is comparable across states. It is a critical step toward improving high school accountability. An adjusted cohort graduation rate will improve the understanding of the characteristics of the population of students who do not earn regular high school diplomas or who take longer than four years to graduate.
How is the four-year graduation rate calculated? - The four-year graduation rate is calculated by dividing the number of students who graduate in
four years or less with a regular high school diploma by the number of students who form the adjusted cohort for that graduating class.
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Federal Requirement for Calculating Adjusted Cohort Graduation Rate
Illinois State Board of Education has elected to calculate both a 4 Year and a 5 Year Extended-Year Graduation Rate.
A five-year extended adjusted cohort graduation rate is based on the 1st time 9th graders in fall 2007 (school year 2007-2008) and graduating five years later at the end of the 2011-2012 school year.
- The following formula provides an example of the four-year graduation rate for the cohort entering 9th grade for the first time in the fall of the 2008-2009 school year and graduating by the end of the 2011-2012 school year.
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Federal Requirement for Calculating Adjusted Cohort Graduation Rate
What is the four-year graduation rate? - The four-year graduation rate follows a cohort, or a group of students, who begin as first-time 9th
graders in a particular school year and who graduate with a regular high school diploma in four years or less.
What is an extended-graduation rate? - An extended-year graduation rate follows the same cohort of students for an additional year or
years. The cohort is “adjusted” by adding any students transferring into the cohort and by subtracting any students who transfer out, emigrate to another country, or die during the years covered by the rate.
Which students may be “removed from a cohort”? - Only a student who transfers out and enrolls in another school or in an educational program that
culminates in the award of a regular high school diploma, emigrates to another country, or dies may be removed from a high school’s cohort. Before removing a student from a cohort, a school must obtain confirmation in writing that the student transferred out, emigrated, or is deceased.
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New Process for School Year 2012
New for School Year 2012, the Adjusted Cohort Graduation data will be calculated from SIS data.
Since this information will be derived from student information, the accuracy of data reported to SIS becomes even more significant. The adjusted cohort graduation rate will be calculated based on student enrollments, and proper identification of Enrollment Exit Codes.
New field in SIS Cohort Enrollment Exit Type Code is essential in providing an accurate measure of the high school graduation data.
Cohort Enrollment Exit Type Code is set to the student’s enrollment Exit Type Code but can be updated through online screens.
Cohort Enrollment Exit Type Codes have been broken out into 3 categories which are used in calculating the Graduation Rate (Graduated, Non-Graduates, and Removed from Cohort).
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New Process for School Year 2012
Who is considered a Graduate? - Only includes students who graduate with a regular high school diploma in
four years or less (5 years or less – extended) in the original cohort—that is, the cohort with which he or she started 9th grade.
Cohort Enrollment Exit Type Code
- 06 - Graduated with regular, advanced, International Baccalaureate, or other type of diploma
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New Process for School Year 2012
Who is not considered a Graduate? (Non-Graduates)
Cohort Enrollment Exit Type - 02 – Transfer to another public school within the district - 05 – Promotion - 08 – Expulsion - 09 – Dropped Out - 10 – Transfer to GED program - 11 – Moved, not known to be continuing - 12 – Retained in Same Grade - 13 – Medical Non-Compliance - 14 – Aged Out - 15 – Certificate of Completion - 16 – Victim of a Violent Crime - 17 – Change in Serving School for Full Time Equivalent (FTE)
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New Process for School Year 2012
Which students may be “removed from a cohort”? - It is critical for a school or LEA to have written confirmation that a student has
transferred, emigrated to another country, or died before a student is removed from a cohort.
Cohort Enrollment Exit Type Code
- 01 – Transfer to another public school district - 03 – Transfer to Home Schooled - 04 – Transfer to Private School - 07 – Death - 18 – Moved Out of the United States
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New Process for School Year 2012
1st Year in 9th Grade - Represents a cohort or a group of students who entered the 9th grade for the first time.
If a student comes new to Illinois School SIS will calculate “1st Year in 9th
Grade” year by simple formula - Grade 9 = Initial Grade Year - Grade 10 = (Initial Grade Year 10 – 1 Year) - Grade 11 = (Initial Grade Year 11 – 2 Years) - Grade 12 = (Initial Grade Year 12 – 3 Years) - This is calculated upon exit of the student enrollment.
Example: Student starts 11th grade in an Illinois school in school year 2010.
- 2010 – 2 years = 2008 1st Year in 9th Grade. - Students for which SIS has calculated “1st Year in 9th Grade” are displayed on the
Adjusted Cohort Graduation Rate Report with the number “1” in the note field.
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New Process for School Year 2012
In SIS we have added functionality to allow a user to update the following: - 1st Year in 9th Grade (Original Cohort Year) Example: 1st Year in 9th Grade should be changed to an earlier year.
- Cohort Enrollment Exit Type Example: At the end of the school year you have promoted a 10th grade student; found out
later the family moved out of the country. You can change the Cohort Exit Type from 05 – Promotion to 18 – Moved Out of the United States.
In order to update 1st Year in 9th Grade and the Cohort Enrollment Exit Type
the following must occur: - The students last enrollment must be with your school district. - The student must be currently exited out of SIS.
We keep an audit log of the IWAS user and date/time of submission for this update, accuracy and local justification is required.
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Adjusted Cohort Graduation Reports SIS Home Screen
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Adjusted Cohort Graduation Reports Adjusted Cohort Graduation Rate Overview - Summary
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Adjusted Cohort Graduation Reports Adjusted Cohort Graduation Rate Overview - Summary
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Adjusted Cohort Graduation Reports
Adjusted Cohort Graduation Rate Overview - Summary
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Additionally: • SIS will be adding a Request File feature to allow users to obtain all
Cohort Graduation Data in a .csv file.
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Adjusted Cohort Graduation Reports Adjust Cohort Graduation Rate - Summary
- The Cohort Graduation Rate has been successfully updated
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Adjusted Cohort Graduation Reports 5 Year Summary Report - Criteria Screen
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Adjusted Cohort Graduation Reports – 5 Year Summary
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Adjusted Cohort Graduation Reports – 5 Year Summary
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- Students who in 9th grade were not in your school.
- Students without a 9th grade enrollment record in SIS - Students who have enrolled in another school.
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Adjusted Cohort Graduation Reports – 5 Year Summary
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Adjusted Cohort Graduation Reports Adjusted Cohort Graduation - Detail
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Adjusted Cohort Graduation Reports Adjusted Cohort Graduation Detail – Criteria Screen
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Adjusted Cohort Graduation Reports Adjusted Cohort Graduation Detail – Criteria Screen
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Two possible Notes: • Note 1 – SIS Calculated First Year 9th Grade (No previous 9th grade enrollment record). • Note 2 – Student Transferred in (From another Illinois School District).
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Adjusted Cohort Graduation Process Online
- SIS Home Screen
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Adjusted Cohort Graduation Process Online
- Adjusted Cohort Graduation Search Screen
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Adjusted Cohort Graduation Process Online
- Error Code – Last enrollment not with your district
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Adjusted Cohort Graduation Process Online
- Error Code – No records found for the search criteria provided
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Adjusted Cohort Graduation Process Online
- Active enrollment found, student must be exited
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Adjusted Cohort Graduation Process Online
- Student displayed Cohort Graduation Data is editable
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Adjusted Cohort Graduation Process Online
- Edit Screen
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Adjusted Cohort Graduation Process Online
- Review/Submit Screen – Local evidence selection is mandatory
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Adjusted Cohort Graduation Process Online
- The Cohort Graduation Rate has been successfully updated
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Adjusted Cohort Graduation Reports
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4 Year Summary Report - Criteria Screen
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Adjusted Cohort Graduation Reports – 4 Year Summary
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ISBE SIS 2012 Key Dates
For a list of all SIS Key Dates go to the following link: http://www.isbe.net/sis/html/key_dates.htm
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http://www.isbe.net/sis/html/key_dates.htm
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ISBE SIS 2012 Key Dates
For a list of all SIS Key Dates go to the following link: http://www.isbe.net/sis/html/key_dates.htm
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http://www.isbe.net/sis/html/key_dates.htm
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ISBE SIS 2012 Key Dates - Webinars
Upcoming Webinars
K-8 Student Course Assignment Training End of School Year 2012 and
Planning for School Year 2013
April 26, 2012 1:00 PM May 8, 2012 9:30 AM
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Districts Next Steps
Review five-year adjusted graduation rate - Review Adjusted Cohort Graduation Rate Summary Report Set “First Year in 9th Grade to “2008” Set Graduation Year to “2012 (5 – Year Cohort) Check Cohort Graduation Rate Check Non- Graduates Check SIS Calculated First Year 9th Grade
- Review Adjusted Cohort Graduation Rate Detail Report Set “First Year in 9th Grade to “2008” Set Graduation Year to “2012 (5 – Year Cohort) Check Non- Graduates Students Check SIS Calculated First Year 9th Grade Students
- Use Cohort Graduation Online Screen to make corrections to: Cohort Enrollment Exit Type Code First Year 9th Grade Students
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Districts Next Steps
Review four-year adjusted graduation rate - Review Adjusted Cohort Graduation Rate Summary Report Set “First Year in 9th Grade to “2009” Set Graduation Year to “2012 (4 – Year Cohort) Check Cohort Graduation Rate Check Non- Graduates Check SIS Calculated First Year 9th Grade
- Review Adjusted Cohort Graduation Rate Detail Report Set “First Year in 9th Grade to “2009” Set Graduation Year to “2012 (4 – Year Cohort) Check Non- Graduates Students Check SIS Calculated First Year 9th Grade Students
- Use Cohort Graduation Online Screen to make corrections to: Cohort Enrollment Exit Type Code First Year 9th Grade Students
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Notice – This Webinar is being Recorded
This webinar is being recorded. Please do not provide any Student, Personal or Vendor information.
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Where to Direct Questions
ISBE SIS Help Desk
- (217) 558-3600 - [email protected]
- The Adjusted Cohort Graduation Rate is calculated based the
federal guidance of NCLB High School Graduation Rate, http://www2.ed.gov/policy/elsec/guid/hsgrguidance.pdf
- SIS Policy Questions will be directed to the Standards and Assessment Center
- SIS Technical Questions will be directed to the IBM Team
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mailto:[email protected]://www2.ed.gov/policy/elsec/guid/hsgrguidance.pdf
Illinois State Board of EducationNotice – This Webinar is being RecordedWebinar TipsAgendaWelcome/IntroductionsFederal Requirement for Calculating Adjusted Cohort Graduation Rate New Process for School Year 2012Adjusted Cohort Graduation Reports Adjusted Cohort Graduation Reports – 5 Year Summary Adjusted Cohort Graduation Reports Adjusted Cohort Graduation Reports – 4 Year Summary ISBE SIS 2012 Key DatesISBE SIS 2012 Key Dates - WebinarsDistricts Next Steps Notice – This Webinar is being RecordedWhere to Direct Questions