IGOMA - MODEL DEPOT & SYSTEM docx
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Transcript of IGOMA - MODEL DEPOT & SYSTEM docx
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Nyanza Bottling Co Ltd
Suggestion
Igoma -Model Depot
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Nyanza Bottling Co Ltd
Suggestion & Implementation
Model Depot Systems Procedures
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Nyanza Bottling Co Ltd
& Implementation
Procedures
The Corrective Actions & System Process to be followed:-
• Every Day the depot Stock to be checked physically.
• Every day the routs sales vehicles when return from market the Empty’s &
Full’s Stock To Physically Checked.
� EMPTY’S Physical Stock Checking :-
� Empty’s Physical Checking -2 Person checked by 30 Vehicles.
Create the Documents & Take Signature with Sales Man.
(concern Document Handover to the Depot Executive).
� After collected the all Empty’s to be loaded in a vehicle and
make one delivery not hand over to NBCL empty’s Department.
And collect the ERN details.( Conformation Receipt of Empty’s )
� Mention the Breakages Details Clearly.
� FULL’S Physical Stock Checking :-
� Full’s Physical Checking -3Securitys checked by 30 Vehicles.
Create the Documents & Take Signature with Sales Man.
(concern Document Handover to the Depot Executive).
� Make sure checked All the Crates inside the Liquid Bottles
Available.
� Mention the Breakages / under fills / Empty Shells Details
Clearly.
� FULL’S New Stock Added in The Vehicles :-
� Every day Morning When the Rout Sales Vehicle returning From
Market before. Some Documents to Be Prepared. (What is the
Total Stock Loaded in the Vehicle).
� Before New Stock Adding in the Vehicle, Collect the Today Order
Details From Sales Supervisor & Team. Based on that the Stocks
to Be Keep it for readily. For Loading the Stock. . (Concern
Document Handover to the Depot Executive).
� Before Sales Collection Cash Deposit to Cash Office :-
� Every day Morning When the Rout Sales Vehicle returning From
Market before. Some Documents to Be Prepared. (What is the
Total Stock Loaded in the Vehicle).
� Based on this Documents, the Depot Executive Fill the
information (Physical Empty’s Collected & Full’s Vehicle Stock /
Shortage Details). He will prepare the Final Cash Collection &
Shortage Details. Based On this Document only Cashier to be
collect the Cash Amount.
� Even the z report with invoice to be Cross checked the Value.
� When Depositing Before the Sales Supervisor / ARSM/RSM
regarding the Shortage Details to be informed and Taken there
Acknowledgements.
� When Colleting the Cash in Cash Office :-
� In Cash office depositing the Money before, the Sales &
Collection details manually updated by Sales Man Control
Register.
� When Depositing Before the Sales Supervisor / ARSM/RSM
regarding the Shortage Details to be informed and Taken there
Acknowledgements.
� Next Day Morning the All information cross checked with All
related documents. And complete the Overall Sales
Reconciliations.
� the Each vehicle & Rout wise Income & expenses Report :-
� Based on this report we can analyze the Sales Quantity (sales
man wise / rout wise)
� Based on this report Sunday Routs can Planed, and minimized
the Vehicles hiring.
� Effectively the Sales Tem Performance to be measured.
� Which routs is always performing better.
� Its possible can use 1vehicle for used to two routes.
� After proper improvement ( little Deeper Analyzed by Sales &
marketing Team), each routs How many outlets Available, how
many covered & not covered.
As above mention all are my observations & findings. To improve the Depot
Operations. Based on the works we can reduce the Stock & cash Shortages. Even
based on proper system process we can reduce the Expenses also. Like:- 29 vehicle
really needed or not.
Thanks & Regards
Raghuraman