ifrip- MiMasrr JSreTcras MSU · Moved by Nestico-Semianiw, seconded by_____, that the SRA open (1)...

i f rip-k

AGENDA - SRA 14K STUDENT REPRESENTATIVE ASSEMBLY Sunday, November 30, 2014, 6:30pm

Gilmour Hall i l l

PROCEDURE

Call of the Roll, Adoption of Agenda, Playing of National Anthem, Announcements from the Chair, Adoption of Minutes SRA 14J, Delegation from the Floor, Report Period, Information Period, Question Period, Business Arising from the Minutes, Business, Committee Business, Unfinished Business, New Business, Time of Next Meeting, Call of the Roll, Adjournment

DELEGATION FROM THE FLOOR1. McMaster Solar Car Collin Brown

REPORT PERIOD1. Nursing Caucus2. Science Caucus3. Social Sciences Caucus4. External Affairs Commissioner5. University Affairs Commissioner6. Executive Board7. Vice-President (Administration)8. CASA Lobby Con9. Elections Department

BUSINESS ARISING FROM THE MINUTES1. Hold Elections for MSU Seats on Awards Committees Brodka

BUSINESS1. Committee of the Whole2. MSU Health Plan Referendum3, Open one(l) MSU Seat on Other Committees4, Ratify Electoral Appeal Board

COMMITTEE BUSINESS1. BYLAW 10 - ELECTIONS Gillis2. BYLAW 10/A - ELECTORAL PROCEDURE Gillis3. Operating Policy 1.9.8 - MAC Breadbin Brodka4. Operating Policy 1.9.10 - Elections Department Paul

D'AngelaMallonNestico-SemianiwNestico-Semianiw

ZacharewiczGuarnaJamaNestico-SemianiwAlan RheaumeSaullBrodkaNarro PerezSaad Syed

M iM asrr JSreTcras

MSU

MOTIONS

1. Moved by D 'A ngela, seconded b y th a t th e Assem bly m o ve into C o m m itte e o f th e W h o le

to discuss th e M c M a s te r Solar Car p resen ta tio n .

2. Moved by M a llo n , seconded b y th a t th e M c M a s te r S tudents U nion hold a re fe ren d u m

co n cu rre n t w ith th e 2 0 15 P residentia l E lections to raise th e annual cost o f h ea lth ca re insurance

p er M SU M e m b e r. T h e re fe re n d u m w ill g ive s tu dents th e choices of: no increase, an $ 1 8 .5 0

increase to cover co n tracep tives , and a $ 3 2 increase to cover vision care and param ed ica l

services as p er th e guidelines and restric tions o u tlin e d in A p p en d ix B - Schedule o f Benefits .

3. Moved by N estico -S em ian iw , seconded b y ___________ , th a t th e SRA open (1 ) M SU seat on

Elections C o m m itte e .

4 . Moved by N estico -S em ian iw , seconded b y _________ , th a t th e SRA ra tify th e 2 0 1 4 -2 0 1 5 Electoral

A ppeal Board, w hich consists o f th e M c M a s te r c o m m u n ity m e m b e r Dr. N ibaldo G alleguillos, and

tw o a lte rn a te s M s. Anna D 'Angela and M r. Jeffrey W yn g a ard e n .

5. Moved by Gillis th a t th e Assem bly ad o p t BYLAW 10 - ELECTIONS as circu la ted .

6. Moved by Gillis th a t th e Assem bly ad o p t BYLAW 1 0 /A - ELECTORAL PROCEDURE as circu la ted .

7. Moved by Brodka th a t th e Assem bly ap p ro ve changes to OPERATING POLICY 1 .9 .8 - M A C

BREADBIN as circu la ted .

8. Moved by Paul th a t th e Assem bly ap p ro ve changes to OPERATING POLICY 1 .9 .1 0 - ELECTIONS

DEPA RTM ENT as circu la ted .

Student Representative Assembly Meeting 14K Sunday, November 30, 2014 at 6:30 pm

Council Chambers, GH 111

Called to Order at 6:36 pm

CALL OF THE ROLLPresent

Absent ExcusedAbsentLateOthers Present

ADOPTION OF AGENDA

Moved by Narro Perez, seconded by Gill that the Assembly adopt the agenda as circulated.

AmendmentsMoved by Narro Perez, seconded by Wilson that the agenda be amended to include Operating Policy 1.2.1 - Teaching Awards as Business Item #5.

Vote to Amend

Passes by General Consent

Vote to Adopt Agenda

Moved by Narro Perez, seconded by Gill that the agenda be adopted as circulated and amended.


ANNOUNCEMENTS FROM THE CHAIR

■ The Speaker asked for all observers to sign the sheet being circulated in the back.

MINUTES

Moved by Osazuwa, seconded by Modi that the Assembly adopt the minutes of SRA meeting 14J - November 16, 2014, as presented.

Brodka, Chennabathni, D'Mello, Dufault, Gill, Gillis, Guarna, Jama, Khanano, King, Kousoulas, Lehwald, Mallon, Mazza, Modi, Mohamed, Mordhorst, Narro Perez, Nestico-Semianiw, Oliveros, Osazuwa, Saull, Soubas, Soukvilay, Sun, Tweedie, Wilson, Zacharewicz Craig, TambakisAbbas, D'Angela, Paul, Seevaratnam

Kornelia Palczewski (SOCS President), Cullum Brownbridge (MSU member),Sharujad Nadarajah (UA Committee), Matthew Clarke (MSU Member), Lindsay D'Souza (FYC Advocacy Director), Naomi Pullen (DRO), Corey Helie-Masters (Kin Society President), David Rios (MACgreen Coordinator), Saad Syed (CRO), V. Scott (Recording Secretary)Mike Cheung

M fiM asxrr Jn rrfrm j tfntai

MSU

In Favour: 25 Opposed: 0 Abstentions: 2 Abstained: Narro Perez, Mallon

Motion Passes

SRA 14K Page 2November 30, 2014

DELEGATION FROM THE FLOOR

1. M cM aster Solar Car

■ Gillis asked if there was any communication from the Commissioner about the group being here.■ Guarna stated that they w ere on their way back from the Vanier Cup.■ The Speaker stated that since no one was here that they would move on to Report Period and if

M cM aster Solar Car does show up, the Assembly will have the option to amend the agenda to move Delegation from the Floor.

REPORT PERIOD

1. Nursing Caucus - Zacharewicz presented

■ Zacharewicz summarized the report.■ Zacharewicz added that the Nursing Games will be held in March 2015 at Queens University.

2. Science Caucus - Guarna presented

■ Guarna summarized the report.

3. Social Sciences Caucus - Jama presented

■ Jama summarized the report.

4. External Affairs Commissioner - Nestico-Sem ianiw presented

■ Nestico-Semianiw summarized the report.

5. University Affairs C o m m issio ner-A lan Rheaume presented

■ Rheaume summarized the report.

6. Executive Board - Saull presented

■ Saull summarized the report.

7. Vice-President (Adm inistration) - Brodka presented

■ Brodka summarized the report.

M oved by Modi, seconded by Osazuwa to move Delegation From The Floor to be after Report Period.

In Favour: 24 Opposed: 0 Abstentions: 3 Abstained: Gill, Mazza, Guarna

M otion Passes

8. CASA Lobby Con - Narro Perez presented

■ Narro Perez summarized the report.


Questions■ Guarna asked when the SRA votes to decide to become full members or drop out. Narro Perez responded

that because of the not-for-profit act change associate members aren 't perm itted. He stated that the MSU are full members but pay only half the fees. Narro Perez explained that they would have the same schedule as last year.

9. Elections Departm ent - Saad Syed presented

■ Syed summarized the report.

DELEGATION FROM THE FLOOR

1. M cM aster Solar Car - Collin Brown presented

M oved by Mallon, seconded by D'M ello to set parameters for the Delegation to be 15 minutes for presentationand 15 minutes for questions.


■ Brown stated that he was here to represent the M cM aster Solar Car project. This is to discuss mostly the measures being taken as a team for accurate record keeping. He explained that the majority of the construction was done last year, and was completed over the summer. Brown stated that many team members are in their senior year and so the main objective is to train new students. He stated that over the last few months the team haven't made many expenditures, but over the summer they did. Brown w ent over the financial statements with the Assembly.

■ Brown explained that the big projects happening in May, June, and July and had a lot of expenditures to manufacture the car. He stated that he first started with the team there w ere a large am ount of budget lines for each item and he tried to relocate the expenditures within ten broader categories. He explained that they are currently focusing on reorganizing everything and re-designing the budget. Brown stated that it's an ongoing work in progress and he's hoping to correct it.

Questions■ Guarna stated that for the 13 /14 year there was a projection of $57,000 but it's now projected for

$90,000. Brown responded that this was another error and the carryover from the fiscal year.■ Khanano asked if they w ere planning on engaging more students in all streams. Brown responded that

they are trying to engage students for all aspects o f the project. He stated that he was a business student, and it would be great to see other students out to help out as there other skills needed than just for construction.

■ Tweedie asked w hat kind of opportunities are there for other faculties other than engineers. Brown responded that there is always something to work on. A project that they are working on right now is trying to organize the Ontario Solar Car Race and it would be organized by the team.

■ Guarna asked if there was actually extra money from last year and if he thought that they w ere receiving too much from the levy. Brown responded that they spent a significant am ount of money over the summer and they are now running low. He added that they have been spending almost all of the money that has been given to them.

■ D'Angela asked if they would be receptive to the MSU providing support with putting together a budget, etc. Brown responded that they would be.

INFORMATION PERIOD

■ Guarna reported that at the last meeting they brought forward the Office Hours operating policy, and that she will be sending a link to a Google form with a couple of questions. She asked that the Assembly what


they thought their responsibilities w ere to their constituents and faculties as a whole. She stated that with this feedback the Comm ittee will be able to re-draft the operating policy.

■ Paul reported that the Courtesy Card operating policy will be coming forward in January.■ Gillis addressed the concerns from the report from the Executive Board. He stated that he worked a full

tim e job in the summer and that was his priority at that time. He explained that he did try to respond whenever he was able. He added that as for the Elections bylaw he felt that it wasn't correct to pass through the changes that his com m ittee wanted to put through.

■ Narro Perez reported that he will be away next week for OUSA. He reported that he has been working on the M ental Health Strategy and will be seeing more progress in January. Narro Perez announced that on Tuesday there was a $2.5 million donation to the departm ent of history to continue the funding of Canadian history.

■ Syed announced that forms will be up tom orrow for the presidential election. He added that as part of the EB report his main concern was the lack of communication. Syed explained that he understood that people are busy, but that a failure to acknowledge multiple emails over four months was the main concern. He felt that commissioners should be held accountable for their actions.

■ Saull reported that he will be working on Frost W eek during the month of December, and that the promotions will be out during the second week of exams. He reported that he has been working with a group of students for a new version of the year-end celebration. Saull stated that he will be bringing ideas to the table in January and then will bring everything forward to the Assembly in February for a funding request. He reported that SLEF received around 80 ideas and they are now going through each one to see w hat can be done. Saull explained that votes will be during the same tim e as the presidential election.

QUESTION PERIOD

■ D'Angela asked Saull if there w ere any updates on the Fall Break. Saull responded that he doesn't have any updates.

■ Guarna asked who makes the ultimate decision when a complaint is issued to the EB. Saull responded that EB deals with challenges and successes. He explained that is usually the place to do the follow-up on issues, but in the case of the Commissioner it was brought to the Assembly in a neutral way as the Commissioners are accountable to the Assembly. He added that the Executive Board asked that something be brought forward and he felt that this would be the most appropriate. Narro Perez added that in the Bylaws it states an indirect supervisory role, but ultimately it's up to the Assembly as a whole.

■ Gill asked if the Bylaws and Procedures Commissioner could let the Assembly know about the procedure for the Constitutional changes to be brought forward in tim e for the presidential election. Syed responded that conditional changes would need to be brought forward to the Assembly and then go to referendum. He stated that technically this would need to be brought forward to the first meeting in January to get it in on tim e for the election.

■ Guarna asked if the person who brought forward the complaint against the commissioner feel as through the issue has been addressed. Syed responded that the Bylaw changes have been brought forward, but it took a full semester to do it.

■ D'Angela asked w hat the next steps would be for the Constitutional changes to be brought forward as the SRA passed the change last year. He asked if this meant that it would go immediately to referendum or if the SRA needs to call one. The Speaker responded that he will look into this and let everyone know.

■ Saull asked the Bylaw and Procedures Commissioner why it took so long to bring forward the Election Bylaw changes and w hat would the action plan be moving forward so that something like this doesn't happen again. Gillis responded that he has provided an action plan and that is to copy those who would like changes done on subsequent emails. Gillis stated that it took a while because the Comm ittee was also looking at changes for something different and they w eren 't sure if they would be looking at everything twice. He added that he asked the Admin Assistants for their feedback on the changes and there was dialogue back and forth.

■ Guarna asked who would be responsible for adjusting Commissioner wages in the summer. Mallon responded that Commissioners are not paid in the summer, and that there will be a discussion in the second semester for a wage review and it will then go through EB and then the Assembly.


■ Pullen asked if there was any way to have the discussion with the Commissioner and the VP Admin that w ouldn't be live-streamed and find a productive way to move forward. Saull responded that he would like to volunteer himself as the facilitator for this conversation.

■ Tweedie asked if the results could be reported back to the Assembly.

BUSINESS ARISING FROM THE MINUTES

1. Election fo r MSU Seats to Aw ard Comm ittees

Honour M Award

Nominees■ Ryan MacDonald■ Nishan Zewge-Abubaker

■ Ryan MacDonald w ithdrew his nomination.■ Nishan Zewge-Abubaker won the MSU Seat on the Honour M Award Comm ittee by acclamation.

MSU Spirit Award

Nominees■ ZhiShen■ Mary Boulos

■ Speaker read out the candidate statement.■ The Assembly voted by secret ballot.

■ Mary Boulous won the MSU seat on the MSU Spirit Award Committee.

BUSINESS

1. Com m ittee o f th e W hole

M oved by D'Angela, seconded by Tweedie that the Assembly move into Comm ittee of the W hole to discuss the M cM aster Solar Car presentation.


M oved by D'Angela, seconded by Mallon to move out of Comm ittee of the W hole and to Rise and Report


Rise and Report■ D'Angela reported that in terms of financials and logistics it will be worked on by the MSU. The Assembly

wanted to clarify that the group is very impactful and that they provide opportunities for students to getinvolved.

2. MSU Health Plan Referendum

M oved by Mallon, seconded by Gillis that the M cM aster Students Union hold a referendum concurrent with the 2015 Presidential Elections to raise the annual cost of healthcare insurance per MSU M em ber. The referendum will give students the choices of: no increase, an $18.50 increase to cover contraceptives, and a $32 increase to


cover vision care and paramedical services as per the guidelines and restrictions outlined in Appendix B - Schedule of Benefits.

■ Mallon w ent over the memo with the Assembly. He added that if this question does pass and anyone is interested in being involved to please contact him.

■ D'Angela stated that he was happy that this was coming back. He stated that there was a discussion at the Finance Comm ittee about options and clarifying w hat is provided to each student. He felt that it would be beneficial for the discussion for information for the students it to opt-out. D'Angela stated that last year they didn't necessarily provide the correct opportunities for information and fixing the mistakes from last year would be beneficial.

■ Gillis stated that his concern was repeating history with multiple options. He felt that this motion should be the question for the students, and that it would get complicated when presenting it as two separate questions.

■ Guarna stated that as someone who doesn't have benefits she loves this. She felt that there w ere many good things in the package. She asked if the package will be available somewhere online.

■ Mallon responded that part of the strategy would to have everything online, with exact quotes and everything. He added that they will be doing a FAQ video on w hat comparable coverage means and how they can vote and still be allowed to opt-out. He added that the main complaint from last year was there wasn't enough information.

■ D'Angela disagreed with Gillis. He felt that providing students with more options is a good thing as there are different services being offered.

■ Mordhorst asked w hat would happen if students wanted to vote yes for both.■ Mallon explained that the question hasn't been phrased as of yet, but that there will be options for yes

for one, both or abstaining.■ Khanano asked why they w ere bringing this back if it was voted down last year. He felt that this should be

addressed with a bigger information campaign and that he will be voting this through. This way if they get the same answer it w on 't be confusion, it will be the will of students.

■ Syed stated that the reason why the Elections Comm ittee recommended it be re-run to the SRA, was because the appellant felt that there wasn't enough information given.

Vote on M otion

Passes Unanimously

3. Open one (1) MSU Seat on O ther Com m ittee

M oved by Nestico-Semianiw, seconded by Khanano that the SRA open (1) MSU seat on Elections Committee.

■ Nestico-Semianiw reported that the Committee lost another MSU member.

Vo te on M otion


4. Ratify Electoral Appeal Board

M oved by Nestico-Semianiw, seconded by Mallon that the SRA ratify the 2014-2015 Electoral Appeal Board, which consists of the M cM aster community m ember Dr. Nibaldo Galleguillos, and two alternates Ms. Anna D'Angela and Mr. Jeffrey Wyngaarden.

■ Nestico-Semianiw ceded his tim e to Syed. Syed stated that appeals will go to the EAB after being heard at the Elections Committee. He explained that he is getting members of community who are impartial and not involved w ith the MSU.


■ Gillis felt that members who used to be involved in the MSU shouldn't be appointed to this. He found it problematic that tw o past VPs are on the appeal board.

Vote on M otion

In Favour: 19 Opposed: 1 Abstentions: 8 Opposed: Gillis

Abstained: Khanano, Lehwald, Gill, Guarna, Tweedie, Nestico-Semianiw, D'Angela, M oham edM otion Passes

5. Operating Policy 1.2.1 - Teaching Awards

M oved by Narro Perez, seconded by Khanano that the Assembly approve the changes to OPERATING POLICY 1.2.1 -TEACHING AWARDS as circulated.

■ Narro Perez w ent over the changes with the Assembly.■ Khanano asked when it comes to community engagement, do they involve people with MACserve.■ Narro Perez responded that this is just for instructors who are engaged in the community or trying to

teach community engagement.

Vo te on M otion

In Favour: 26 Opposed: 0 Abstentions: 0 M otion Passes

COMMITTEE BUSINESS

1. Bylaw 10 - Elections

M oved by Gillis that the Assembly adopt BYLAW 10 - ELECTIONS as circulated.

■ Gillis w ent over the changes with the Assembly.

Vo te on M otion

Passes Unanimously

2. Bylaw 10 /A - Electoral Procedure

M oved by Gillis that the Assembly adopt BYLAW 10/A - ELECTORAL PROCEDURE as circulated.

■ Gillis w ent over the changes with the Assembly.

Vo te on M otion

Passes Unanimously

3. Operating Policy 1.9.8 - MAC Bread Bin

M oved by Brodka that the Assembly approve changes to OPERATING POLICY 1.9.8 - MAC BREAD BIN as circulated. Brodka

■ Brodka w ent over the changes with the Assembly.


Vote on M otion


4. Operating Policy 1.9.10 - Elections Departm ent

M oved by Paul that the Assembly approve changes to OPERATING POLICY 1.9.10 - ELECTIONS DEPARTMENT as circulated.

■ Paul w ent over the changes with the assembly.■ D'Angela asked the Commissioner to go over the steps for paper balloting.■ Paul ceded his tim e to the DRO. Pullen responded that the steps taken for paper balloting are in the

bylaws that just passed. She explained that in Bylaw 10/A it explains that if the online system has been compromised, then paper balloting must be done in the appropriate tim efram e.

Vote on M otion

Passes Unanimously

TIM E OF THE NEXT MEETING

Sunday, January 11, 2014 Time: 6:30 pm

Location: Council Chambers, GH 111

CALL OF THE ROLLPresent Brodka, Chennabathni, D'Mello, Dufault, Gill, Gillis, Guarna, Jama, Khanano, King,

Kousoulas, Lehwald, Mallon, Mazza, Modi, Moham ed, Mordhorst, Narro Perez, Nestico-Semianiw, Oliveros, Osazuwa, Saull, Soubas, Soukvilay, Sun, Tweedie, Wilson, Zacharewicz

Absent Excused Craig, TambakisAbsent Abbas, D'Angela, Paul, SeevaratnamLateOthers Present Kornelia Palczewski (SOCS President), Cullum Brownbridge (MSU member),

Sharujad Nadarajah (UA Comm ittee), M atthew Clarke (MSU M em ber), Lindsay D'Souza (FYC Advocacy Director), Naomi Pullen (DRO), Corey Helie-Masters (Kin Society President), David Rios (MACgreenCoordinator), Saad Syed (CRO), V. Scott (Recording Secretary)

Chair Mike Cheung

ADJOURNMENT

M oved by Mallon, seconded by Narro Perez that the meeting be adjourned.

Passes Unanimously

Adjourned a t 8:50pm

/v s

Income100 Retained Revenue

2014-2015 Actual 2014-2015 Budget (Projected) $60,000.00

101 McMaster Student Levy $22,000.00McMaster Engineering

102 Society $7,000.00103 External Sponsorship $5,000.00104 Dean's Matching $5,000.00

Total Income $99,000.00

Expenses

ElectricalCode Category 2014-2015 Budget Projection

100 Battery / Battery Box101 M otor/M otor Controller

General Electrical102 Components

Solar Cells / Cell103 Encapsulation104 Miscellaneous 199 Contingency

-$8,000.00-$26,000.00

-$6,000.00

$0.00

-$4,000.00

Total -$44,000.00Mechanical

Code Category 2014-2015 Budget200 Miscellaneous Tools -$2,800.00201 Brakes -$500.00202 Mould Materials / Body -$19,000.00203 Suspension / Shocks -$2,000.00204 Wheels -$3,000.00205 Bubble -$2,000.00206 Metal $0.00207 Cockpit208 Miscellaneous209 Lights299 Contingency (10%) -$2,930.00

Total -$32,230.00Logistics/Education/Outreach

Code Category 2014-2015 Budget300 Race Fees -$7,000.00

301 Rental Vehicle Fees -$6,750.00302 Gas -$2,000.00303 Insurance -$2,350.00304 Race Accomodations -$1,500.00305 Logos/Decals/apparal -$500.00306 Office Supplies / Tools -$1,100.00307 Outreach -$2,500.00308 Travel Expenses / Safety -$300.00

Shipping Fees / Taxes /309 Miscellaneous $0.00310 Trailer Expenses399 Contingency -$2,400.00

Total -$26,400.00

Category Total_____________________________________________________ -$102,630.00

Budget Surplus -$3,630.00

2013-2014 Budget Actual 2013-2014 Budget Projected$50,000.00 $50,000,00$27,000.00 $27,000.00

$0.00 $0.00$5,000.00 $5,000,00$5,000.00 $5,000.00

$57,983.95 $87,000.00

2014-2015 Budget Actual 2013-2014 Budget Projection-$135.12 -$1,500,00

$0.00 -$6,000.00

-$2,379.17 -$7,500,00

-$122.99 -$9,000.00-$1,792.10

$0.00 -$2,400,00

-$4,429.37 -$26,400.00

2014-2015 Budget Actual 2013-2014 Budget Actual-$1,680.92 -$4,000,00

-$179.12 -$500.00-$4,081.19 -$18,000.00

-$242.79 -$2,000,00-$6,499.88 -$3,000.00

$0.00 -$1,500.00-$670.87 -$600.00-$78.38 $0,00

-$938.91-$456.87

$0.00 -$2,960.00

-$14,828.94 -$32,560.00

2013-2014 Budget Actual-$6,870.00 -$7,000,00

$0.00 -$9,000.00-$917.14 -$2,500.00

$0.00 -$2,000.00$0.00 -$1,500.00

-$491.15 -$500,00$0.00 -$500.00$0.00 -$2,000.00

-$102.30 -$300.00

-$219.07 $0.00-$1,830.26

$0.00 -$2,530,00

-$10,429.93 -$27,830.00

-$29,688.24 -$86,790.00

$28,295.71 $210.00

MSUMcMaster Studen REPORT

SRA Nursing CaucusFrom the office o f the...

TO:

SUBJECT:

DATE:

FROM:

M em bers o f the Student Representative Assembly

SRA Nursing Caucus Leader, Zach Zacharewicz

SRA 14K Report

Novem ber 30, 2014

Dear Assembly,

The past couple of weeks have been busy and I am glad to have Amanda Soukvilay joining our caucus. Now that the seat is filled, we are going to work together to address some of the goals in our year plan. One of the things we are working on is our social media presence and are deciding which form that should be in. We are collaborating together to reach out to our constituents in the best way, thank you for your patience.

Our faculty society (MUNSS) has brought in some viewing members to our biweekly SRA meetings and in accordance to our YearPlan. Nurses were out all last week in celebration of our National Student Nurse week and we hope they stopped you for some hugs and free swag. We have also put together a team for the 2015 Nursing Games at Queens next year and I will update the assembly with more information when available. I am also working to put together an SRA twitter page with updates on the work of the assembly and what's going on in nursing.

Please give Amanda a warm welcome and don't hesitate to approach either of us. If you have any questions please feel free to direct them to our caucus email ([email protected]). Look forward to our social media presence and all the best on finals. Have a great holiday and we will see you in the new term!

Cheers,

Zach Zacharewicz

SRA Nursing Caucus Leader

[email protected], ca

mailto:[email protected]


MSUMcMaster Studen

SRA Science CaucusFrom the office o f the...

TO:

SUBJECT:

DATE:

FROM:


SRA Science

SRA Science Report November

Novem ber 25th, 2014

Dear Assembly,On behalf on the Science Caucus I’d like to say congratulations on making it to the last meeting of 2014! It’s been a very productive semester across the MSY and we are happy to contribute to it.

InertiaThe show airs every Tuesday at 12:30 pm! Please give us a listen! Rayu is producing some wonderful work!

Office HoursWe continue to host office hours every Wednesday from 11:30-2:30. Please come by and chat science with us!

Space UpdateLast report we updated you on the idea of increasing space for science students. We had a very fruitful discussion with our dean about the space concerns facing students, one of which was a lack of lounge space dedicated to our constituents. We then prepared a set of principles, concerns, and recommendations that we forwarded to Dr.Baker. He has been very diligent in the conversation and has touched based with the person in charge of space audits in BSB in hopes of finding some type of permanent space for science students. We will update you as we find out more information.

It has been a very productive start of the year for the caucus. If you have any questions, comments, or concerns please feel free to tweet us, post on our Facebook page or email us at [email protected]

Best,

Giuliana Guarna Science Caucussrasci@msu. mcmaster, ca



Social Science Caucus

REPORTFrom the office o f the...

TO:FROM:SUBJECT:DATE:

Members of the Student Representative Assembly Sarah Jama, Social Science Caucus Leader SRA 14K Report November 30, 2014

On November 12th 2014, the Social Science Caucus of the Student Representative Assembly attended the McMaster Social Science Society General Assembly to present about the SRA. We talked about what the SRA does, the purpose of the SRA, and talked about how to get involved. Students also had the opportunity to ask questions about the SRA.

We have also been communicating with Sandra Preston, the Director of the Experiential Education Office to discuss future collaboration opportunities for second term. One of the things we are hoping to do, which was in our year plan, was expand the 2EL0 course offered through Experiential Education to hopefully give students the opportunity to participate in mock interviews and better preparation.

MSUMcMaster Students

From the office o f the...

REPORTExternal Affairs Commissioner

Dear Assembly,

Since our last report, our committee has been busy on several initiatives. These are outlined below!

Our EA Committee has been engaged with OUSA in a variety of ways this semester. Three weekends ago, m yself and committee member Christine Yachouh attended OUSA’s Fall General Assembly to discuss three policy papers: Student Health & Wellness, Accountability, and Student Pathways & Credit Transfer. After an extremely productive and fun weekend, we are pleased to say that all three policy papers passed, and we gained valuable insights into the advocacy structures at other OUSA schools. In addition, OUSA will be publishing many blogs written by our committee members over the next month, so please share or tweet about these when they come out! As always, if you are ever interested in getting involved with OUSA, please contact me!

W orking on the M SU ’s policy bank has been a challenging experience so far this year. There are several updates to share with this initiative:

a. Every committee member is tasked with updating, improving, and converting into PCR format one M SU general policy. The breakdown (for your reference) is:

i. Tuition - Spencer Nestico-Semianiwii. Student Housing in Near Campus Neighborhoods - Shean

Seevaratnamiii. Election P lan - Saad Syediv Access Copyright - Helen & Vicky Liu (MSU member

volunteers)


Members of the Student Representative AssemblySRA External Affairs CommissionerSRA 14L ReportSunday November 30th, 2014

1) OUSA Awareness and Involvement

2) Policy Paper Revamp

v. The Role of the MSU During Labour Disputes - Ethan D’Mello & Alex Dufault

vi. Student Engagement and Retention - Anser Abbasvii. Sustainability Policy (New) - Christine Yachouh

viii. Social & Environmental Purchasing Policy - Daniel D’Angela (Wanted to do one)

After discussion however, we have realized that some of these general policies should in fact be operating policies. For instance, Election Plan, The Role of the MSU During Labour Disputes and Social & Environmental Purchasing Policy all set standards for how the MSU should govern its affairs. Thus, I have made contact with Operations Commissioner Tristan Paul to ensure we correctly transfer general policies that should be operating policies to the appropriate body.

b. Although this has been a long process and much headache, we are hoping to bring all of these updated policies to the first SRA meaning in January to pass. If they go through, we will then developed Maroon paper versions (on which work has already been started), and these will be placed on the MSU website as well. Alexander Young has also been contacted to develop a nice format for these papers.

c. Lastly, our EA member Christine has been collaborating with Operations Committee and MacGreen on a new sustainability policy. However, after discussion at our committee we believe this policy should be distinct in that there should be an MSU Operating policy dictating the MSU’s sustainability standards, and then a general policy dictating what the MSU will lobby the university on in terms of sustainability measures. Updates on this will be included in our next report!

d. There are also future projects EA is planning for next semester. These are:

i. Discussion of CASA. Each of our members has now read past VP (Education) Spencer Graham and current VP (Education) Rodrigo Narro Perez’s reports on CASA. With Rodrigo having returned from CASA’s LobbyCon, we will be meeting with him over the next few weeks to discuss the MSU’s future with the organization and other potential areas for federal advocacy (if necessary).

ii. EA will also be collaborating with SCSN and the Advocacy Street Team to create a report based off of the data collected from the Student Housing campaign conducted last week.

iii. Lastly, our committee is planning to organize and run an awareness campaign when OUSA comes to McMaster’s campus for next Spring for its General Assembly. Although we are still in the brainstorming stages of this initiative, we hope to work with OUSA Home Office and AST PTM Jess Shoker to

organize the GA so that general students can become more involved. We also plan to organize some form of social media campaign around this as well.

I sincerely apologize for the long report! Please reach out if you have any questions or would like to get involved! We are always open to anyone willing to get involved!

All the best,

Spencer

MSUMcMaster Studei

University Affairs Commissioner

REPORTFrom the office o f the...

TO:

SUBJECT:

DATE:

FROM:


SRA U niversity Affairs (UA) Commissioner

SRA 14H Report

Sunday, O ctober 19, 2014

Dear Assembly,

Over the course of the term, the University Affairs Committee has met 11 times so far and has been actively involved w ith 8 major projects, namely: the MSU Accessibility Forum, Local Food Day, Course Wiki, TwelvEighty Nutritional Tables, OUSA 2013 Quality of Education Survey Analysis, International Students Survey, the Learning Portfolio, and Mental Health Awareness Week. For the sake of brevity, only updates since October 19th are listed below. If you wish to see the extended version of this report fo r an update on the term, please email me at [email protected] and I w ill be happy to forward it to you.

MSU Accessibility Forum

On the night of Thursday, November 27th, the University Affairs Committee and Diversity Services hosted the first annual MSU Accessibility Forum in CIBC Hall, themed on "The Accessibility o f Learning." Prior to the event, attendees were encouraged to RSVP, provide the ir input on discussion topics, and outline any accessibility accommodations they required for the event. The forum featured guest speakers David Lepofsky, the Chair o f the Accessibility for Ontarians w ith Disabilities Act (AODA) Alliance, and Tim Nolan, Director o f Student Accessibility Services (SAS). Following these speakers, attendees were free to join any of the seven breakout topic discussions: Physical Accessibility on Campus, Accessibility Accommodations, Instructional Accessibility, Student Support Services, Peer Support & Communication, Digital Learning Resources, and Financial Accessibility. These breakout sessions were moderated by trained volunteer facilitators and documented by trained minute takers. Afterwards, a broader group discussion, facilitated by Sarah Jama and I, allowed for each topic to be discussed by everyone as a whole.

At the time of writing this event has yet to happen, but I will provide more updates at the meeting on Sunday. My thanks go out to Diversity Services, MSU Special Projects, PACBIC Access & Accommodation Working Group, Student Accessibility Services (SAS), the MSU Underground, Rodrigo Narro Perez, Alex Young, all our volunteers, and most


especially Sarah Jama for their collective contributions and efforts in putting on this event. I hope this forum provides the foundation for future years, and continues to allow students a platform to discuss issues of accessibility at McMaster.

Local Food Day

The results of the survey conducted at the Local Food Day (LFD) on October 16th have been analyzed and compiled. In total, 158 people, including McMaster students, staff, and Faculty completed the LFD Survey, yielding several trends and significant findings about the opinions and preferences of McMaster students and staff regarding the availability o f local food on campus. Notably, survey participants reported that local food is important to them, and they are willing to pay significantly more to have these options available on campus. The sample specified they are most likely to buy local food from Union Market, Bridges Cafe, and La Piazza—particularly local fruits, vegetables, and breads. Finally, the respondents agreed that food establishments have a duty to disseminate information about the sourcing of their food products. The findings o f this survey will be used in future initiatives and discussions around the availability of local food options at food establishments on campus. For a summary of the survey results, see the attached results below.

Mental Health Awareness Week

Currently, the UA committee is developing the themes, branding, and programming for the W inter Mental Health Awareness Week set to occur in February. Some of our planning has included brainstorming the themes and branding, as well as devising events to address four main pillars: changing attitudes and reducing stigma, awareness of mental illness and mental health, self-care and management, and community building. In these planning stages, UA is paying special attention to branding the campaign in a way that is inclusive to anyone who is experiencing mental illness, mental health concerns, or striving to foster mental wellbeing. If any member o f the assembly has any ideas fo r events or branding that they wish to share w ith our committee, please feel free to email your ideas to me or attend one of our committee meetings.

Course Wiki

One of the major efforts by the UA committee this term has been to create course "shells" (template webpages for McMaster courses) for the Course Wiki on the MSU Website. So far, our committee has uploaded several thousand course shells to the Wiki, and we expect to have these uploads finished by early next week. Once all these shells have been created, the content uploading process will begin, under the supervision of the Academic Affairs Council, the VP Academics of the Program Societies, and our committee. This has already been a large undertaking, and I want to thank our committee members fo r the long hours put into this project,TwelvEighty Nutritional Information

The data collection fo r the TwelvEighty Nutritional Information charts is nearing completion, thanks to the work o f Alexa Mordhorst, Sara King, Kornelia Palczewski, and the TwelvEighty kitchen staff. The next step fo r this project will be compiling the data and synthesizing them into nutritional data tables and ingredients lists to be published on the MSU website for TwelvEighty's Lunch and Dinner Menus. In second term, we also are plan to gather nutritional information for Twelveighty's new catering menu that w ill be presented on the MSU website in a similar fashion.

OUSA Survey Analysis

The McMaster-specific results of the Ontario Undergraduate Student Alliance's (OUSA's) Quality of Education Assessment from November 2013 have been tabulated, graphed, and written up in its entirety by UA's Sara King. This survey included questions on a variety of topics, including financial assistance, employment, learning materials & ancillary fees, quality and learning, credit transfer, municipal issues, Aboriginal students, and International students. The draft report of these findings is currently being edited and will be ready for publication on the MSU website early next term.

Learning Portfolio

On Thursday, December 4th, Wayne Yeung and I will be meeting with representatives from Desire2Learn (D2L), the McMaster Institute for Innovation and Excellence in Teaching and Learning (MIIETL), and others to discuss student feedback on the Learning Portfolio. At this meeting, we will be presenting our findings from the Student Success Centre (SSC's) Learning Portfolio Survey conducted in January 2014, feedback gathered from Faculty members who have used the Learning Portfolio in the ir courses, and focus group feedback from our own committee. Based upon this feedback, we will outline concerns and recommendations to improve the layout, interface, usability, and intuitiveness of the Learning Portfolio tool. Following this meeting, we will be in contact w ith D2L and MIIETL on the timelines fo r implementing these recommendations and on the ongoing effort to gather students' comments and concerns w ith the Learning Portfolio.

My sincerest thanks to all committee members, student groups, and McMaster organizations who contributed their time and efforts to these projects this Fall. If you have any questions or comments about these or other projects, feel free to contact me.

Best,Alan RheaumeSRA University Affairs Commissioner McMaster Students Union srauniv@msu. mcmaster.ca


LOCAL FOOD DAY SURVEY 2014/2015

PURPOSE

The purpose o f the Local Food Day (LFD ) Survey was to ga the r fee dback fro m McM aster s tuden ts and s ta ff a b o u t th e ir op in ions a b ou t the sou rc ing o f foo ds ava ilab le fo r consum p tion on the McM aster U n ive rs ity Campus. S pec ifica lly , the LFD survey sou gh t to de te rm ine w h e the r o r no t s tuden ts and s ta ff w ere in te res ted in be ing p rov id e d w ith m ore local fo o d o p tio n s on cam pus.

METHODOLOGY

Sample

A sam ple o f 158 ind iv idua ls , inc lud ing M cM aster s tudents, s ta ff, and Faculty, co m p le te d the LFD Survey, d issem ina ted at the Local Food Day even t on O c to b e r 16, 2014. The even t was p ro m o te d to th is sam ple th ro u g h socia l m edia, posters, and w o rd o f m outh . The sam ple e ith e r se lf-re c ru ite d o r w ere re c ru ite d th ro u g h vo lu n tee r so lic ita tio n at the LFD even t tab les and around the McM aster cam pus. P artic ipan ts co m p le te d surveys anonym ously w ith pen on paper and su b m itte d th e ir responses in to a sealed box.

Survey Questions

The Local Food Day Survey consis ted o f six questions, inc lud ing bo th q u a n tita tiv e and q u a lita tive measures. S pecifica lly , these questions looked a t se lf-re p o rte d op in ion s and pre ferences re la ted to loca lly sourced fo o d item s. Q uestion 1 (n=154) asked p a rtic ip a n ts how im p o rta n t local fo o d o p tio n s are to them . Q uestion 2 (n=153) looked a t how much m ore pa rtic ip a n ts w ere w illin g to pay fo r local fo o d on cam pus. Q uestion 3 (n=158) exam ined w h ich cam pus eateries p a rtic ip a n ts w ou ld like to see m ore local fo o d p ro v id e d at. Q uestion 4 (n=158) asked w h ich kinds o f local foo ds p a rtic ip a n ts w ou ld m ost en joy ea ting on cam pus. Q uestion 5 (n=155) inq u ired w he th e r o r no t p a rtic ip a n ts be lieved th a t fo o d estab lishm ents have a re sp o n s ib ility to p ro v id e in fo rm a tio n a b o u t the sou rc ing o f th e ir fo o d p roducts . Finally, Q uestion 6 was an open response area fo r p a rtic ip a n ts to p rov id e any a d d itio n a l com m ents a b ou t the survey o r the even t itse lf. To see the fu ll survey and answ er op tions , see A p p e n d ix A.

SURVEY RESULTS

Question 7 - Having Local Food Options on Campus is Im portant to Me

On a fiv e -p o in t L ike rt scale rang ing fro m S tron g ly A g re e to S tron g ly D isagree, p a rtic ip a n ts show ed a s tro n g ly ag reem en t w ith the s ta tem e n t p os ited in Q uestion 1. The vast m a jo rity o f responden ts e ith e r s tro n g ly agreed (46.1%) o r agreed (46.8% ) th a t having local fo o d o p tio n s ava ilab le fo r purchase on cam pus is im p o rta n t to them .

Question 2 - How much more would you be willing to pay fo r local food on campus?

Q uestion 2 asks p a rtic ip a n ts to d isc lose w ha t they are w illin g to pay fo r local fo o d item s on cam pus, when com pared to the cu rre n t p rice o f non-loca l equ iva len ts . The response o p tio n s ranged fro m increases o f 0% (i.e. pay ing the same fo r local fo o d as cu rren t non-loca l e qu iva len ts ) up to 50% m ore, separa ted at fixe d 10% in te rva ls. On average, p a rtic ip a n ts re p o rte d the y w ere w illin g to pay 18.5% m ore fo r loca l foods, w ith a m edian response o f 20% and m ode o f 10%. A one- sam ple t- te s t con firm e d a s ig n ifica n t increase in the re p o rte d mean p rice com pared to cu rre n t prices, t(152) = 20.6, p < 0.001, suggesting th a t responden ts w ere w illin g to pay s ig n ifica n tly m ore fo r local foods com pared to w ha t they cu rre n tly pay fo r fo o d on cam pus.

Additional Price Students Would Pay for Local Food on Campus

70

Price Increase (%)

Question J - Where would you like to see more local food options?

Given a lis t o f cam pus eateries, p a rtic ip a n ts w ere asked to ind ica te all places w here they w o u ld like to be p ro v id e d w ith m ore local foo d op tions . The ea te ry w ith the h ighest expressed in te res t in p ro v id in g loca l fo o d was the MSU’s Union M arket (72.2%), fo llo w e d by Bridges Cafe (65.2% ), La Piazza (61.4%), and C entro (57.0% ), all o f w h ich had g re a te r than ha lf o f responden ts favo u rin g m ore local fo o d o p tio n s at these loca tions.

Table 1 - Campus eateries where students would like more local food optionsEatery Total (of 158 respondents) Percent (%)Bridges Cafe 103 65.2TwelvEighty Bar & Grill 72 45.6East Meets West Bistro 63 39.8

Centro 90 57.0La Piazza 97 61.4Union Market 114 72.2The Phoenix 79 50.0Other 12 7.59

Question 4 - Which o f the fo llow ing local food options would you be most interested in having on campus?

For Q uestion 4, responden ts w ere asked to re p o rt all type s o f local fo o d they w o u ld be in te res ted in purchasing and consum ing on cam pus. A lm o s t all p a rtic ip a n ts re p o rte d an in te res t in having local fru its (93.7% ) and vege tab les (84.2% ), w h ile a m a jo rity w ere also in te res te d in local breads (67.1%), cheeses (53.1%), and m eats (51.9%).

Table 2 - Local foods students are most interested in purchasing on campus

Local Food Total (of 158 respondents) Percent (%)Breads 106 67.1Vegetables 133 84.2Cheeses 84 53.1Meats 82 51.9Fruits 148 93.7Pastries 73 46.2Other 18 11.5

Question 5 - Do you believe food establishments have a responsib ility to provide inform ation about the sourcing o f the ir food products?

This question eva lua ted p a rtic ip a n ts ’ op in ions on w he the r o r no t cam pus fo o d p rov ide rs should p ro v id e in fo rm a tio n a b o u t th e ir foo d sourc ing , th rou g h a fiv e -p o in t L ike rt Scale rang ing fro m S tron g ly A g ree to S tron g ly Disagree. A lm o s t ha lf o f the p a rtic ip a n ts s tro n g ly agreed (49.4% ), and the m a jo rity o f the rem ain ing responden ts agreed (44.2% ) th a t fo o d p rov ide rs have a d u ty to p ro v id e in fo rm a tio n ab ou t the sou rc ing o f th e ir fo o d products .

Do you believe food establishments have a responsibility to provideinformation about the sourcing of their food products?

1

9

A k ^ Strongly Agree

/ Agree

77 Neutral69

M m Disagree

Strongly Disagree

GENERAL DISCUSSION

The LFD Survey observed several trends and s ig n ifica n t fin d in g s ab ou t the op in ion s and pre ferences o f McM aster s tuden ts and s ta ff rega rd ing the a v a ila b ility o f local fo o d on cam pus. N otab ly , survey p a rtic ipa n ts re p o rte d th a t local fo o d is im p o rta n t to them , and the y are w illin g to pay s ig n ifica n tly m ore to have these o p tio n s ava ilab le on cam pus. The sam ple spec ified the y are m ost like ly to buy local fo o d fro m Union M arket, B ridges Cafe, and La Piazza—p a rticu la rly local fru its , vegetab les, and breads. F inally, the responden ts agreed th a t fo o d estab lishm ents have a d u ty to d issem inate in fo rm a tio n ab ou t the sou rc ing o f th e ir fo o d p roducts .

LIMITATIONS

The responses fo r the LFD survey w ere ob ta ine d on a s ing le day, w ith m ost o f the data co lle c tio n o ccu rring a t the Local Food Day event tab le . C onsequently , the results m ay be in fluenced by a se lec tion bias, w he reby peop le are m ore like ly to approach the tab le and com p le te a survey if they a lready ha rbour a p re fe rence fo r loca l food . The p o te n tia l fo r th is con found was m itig a te d by sam pling p a rtic ip a n ts a round cam pus w ho had no t a tten d ed the LFD event.

CONCLUSION

The ove ra ll response pa tte rns fou nd in the LFD survey ind ica te th a t M cM aster s tuden ts and s ta ff have a dem and fo r local fo o d p rod u c ts on cam pus. Local foo ds w ere ve ry im p o rta n t to the respondents, w ho w ere w illin g to pay m ore to see local fo o d op tions , such as local fru its , vegetab les , and breads, a t various loca tions a round cam pus. Beyond the a v a ila b ility o f these fo o d op tions , pa rtic ip a n ts also expressed a desire to know m ore ab ou t the sou rc ing o f p ro du c ts a t cam pus fo o d estab lishm ents. These fin d in g s suggest th a t M cM aster fo o d p rov ide rs cou ld in te g ra te m ore local fo o d o p tio n s in to th e ir menus to m eet the p re va iling dem and fo r local fo o d on cam pus.

APPENDIX A - LOCAL FOOD DAY (LFD ) SURVEY

Local Food Day Survey

1. Having local food options on campus is important to me (circle one): Strongly agree Agree Neutral Disagree Strongly Disagree

2. H ow much m ore w ould you be w illing to pay fo r local food on cam pus?

0% 10% 20% 30% 40% 50%

3. Where would you like to see more local food options? Check all that apply:

□ Bridges Cafe□ TwelvEighty B a r& Grill□ East Meets W est Bistro□ Centro□ La Piazza□ Union Market□ The Phoenix□ Other (Please specify):___________________________________________

4. Which of the following local food options would you be most interested in having on campus? Check all that apply:

□ Breads□ Vegetables□ Cheeses□ Meats□ Fruits□ Pastries□ Other (Please specify):___________________________________________

5. Do you believe food establishments have a responsibility to provide information about the sourcing of their food products? Circle one:Strongly agree Agree Neutral Disagree Strongly Disagree

6. Any additional com m ents? _

Thank you for participating!

REPORTExecutive Board


TO:FROM:

Members of the Student Representative Assembly Teddy Saull, Chair SRA 14K Report November 28, 2014

SUBJECT:DATE:

Dear Members of the Student Representative Assembiy:

In the past two meeting, the Executive Board accepted and discussed reports from the following services: EFRT, MACgreen, Maroons, Elections, QSCC, SCSN, Diversity Services and MAC Breadbin.

We also discussed the future of CLAY. In the summer, the Executive Board highlighted the potential for significant reconfiguration of the conference, specifically to address the value gained by McMaster students. At EB 14-17, the newly hired part-time manager brought forward a new set of ideas that could substantially decrease the cost of the conference. This, among other ideas and nuances, was discussed.

At EB 14-16, the Executive Board was provided with feedback from the Elections Department about the Bylaws and Procedures Commissioner (Gillis). Typically the Executive Board addresses challenges faced by services at the board level, allocating resources, support and advice where possible and appropriate. Given that this feedback was provided for a commissioner, a position that is accountable to the SRA, the Executive Board thought it most fitting to pass the feedback up to the assembly. The excerpt from the report is shared below and the full report can be found online:

We have experienced significant issues in moving our by-law changes for presentation to the SRA, despite extensive conversations with a great number of stakeholders in the issue. Originally, we had contacted the Bylaws and Procedures Commissioner and conducted consultation with other personnel so as to have these changes completed for presentation at the first SRA meeting. This did not occur due to a lack of response from the commissioner over the summer months. Thus, we adjusted and targeted the October 19 meeting but missed this deadline due to concerns, which were not communicated to us, from the committee regarding our changes. We have still not been informed about why the Bylaws and Procedures committee altered our bylaw changes as they did but have agreed to include them. This is despite the fact that the suggested changes do not align with what was suggested by informed stakeholders. We then readjusted for the November 2 meeting but were again met with little to no communication regarding the status of our changes despite reaching out numerous times. So, we planned to submit our changes for this upcoming (November 16) meeting. Recently, we engaged in a conversation with the VP Administration to speed up this process and ensure we would make this meeting and the commissioner has responded but again missed the deadline for submission. We are now hoping to present our changes on November 30. This process has been an aggravating challenge and has delayed us an entire semester.

If you have any questions, please let me know.

Thank you,

Teddy SaullChair, Executive Board

MSUMcMaster Students Union REPORT

From the office o f the.

Vice-President (Administration)

TO: Members of the Student Representative AssemblyFROM: Vice President (Administration)SUBJECT: SRA 14K - ReportDATE: November 30, 2014

Dear members of the Assembly,

I can't believe the last meeting of term one is already here! Below I have outlined a number o f different project and information updates - please don't hesitate to ask questions/ inquire about getting involved.

McMaster Student Leadership Conference (#MacSLC2015)

The annual MacSLC is taking place on Saturday January 10th from 10am - 4:30pm. The theme of the conference is "Stepping Out", challenging staff and students who attend to think critically about the ir personal comfort zones and what it means to explore beyond in order to learn, grow and affect change. The conference will serve as mandatory term two training for Part Time Managers. The SRA, volunteers and students alike are also welcome to register here: http://goo.gl/UsPM4T

This conference can serve as an excellent tool for our organization to get o ff on the right foot in the new year. Hope to see you there I

M onth ly PTM Meetings

We have had two monthly Part Time Manager meetings since my last report (October + November). These meetings continue to be a forum for the group to share updates, take care of housekeeping business and have unique conversations about our services and topics that reinforce or expand on summer training, in October, we did a session on "Volunteer Management - Having Tough Conversations" and at our most recent meeting we discussed the accessibility of our services and what we can do to break down visible/ invisible barriers (this is a conversation that we are going to continue w ith assistance from Human Rights and Equity Services in the new year). There will not be a monthly PTM meeting in December.

http://goo.gl/UsPM4T

lv l" P T M Meetings

Outside of the monthly meetings, I have had formal one-on-one meetings with Part Time Managers to discuss what is going well with their respective services, roadblocks, things to look forward to and areas of support. These meetings will continue in the new year with the topic of conversation being formal manager feedback evaluations (see next point).

M anager Evaluations

On November 17th several forms of manager evaluations were distributed:

• M id Year Self-Evaluation fo r Part Tim e ManagersCompleted by PTM's to reflect on their experience so far.

• M id Year Supervisor EvaluationCompleted by PTM's to provide me (VP Admin) with feedback.

• M id Year Vo lunteer EvaluationCompleted by service executives to provide PTM's with feedback.

As mentioned previously, this documentation is being collected and will serve as the topic of conversation for formal meetings in the new year.

Risk M anagem ent

I have been working with our General Manager, John McGowan and Teddy to update our current Risk Managem ent process. As it currently exists, Part Time Managers, employees, volunteers and full tim e staff fill out a paper Risk Managem ent Event Planning form (yes, a physical document) which is submitted to me for approval. Not only is this process inefficient, there is more we can do to ensure that what we are doing is safe. Next term , we are going to have this process streamlined online through the EOHSS web interface - while still maintaining our autonomy as an organization. I am positive that you will hear more about this as we see progress.

W om en & Gender Equity N etw ork Space Discussions

Teddy and I have continued to meet regularly with Shanthiya (WGEN Coordinator) to ensure the needs of the service are being met. Specifically with respect to space, over the past few weeks I have been in conversation with Kathy Patterson and Rosanne Kent from Student Wellness to allow WGEN to use the SWELL in the basement of MUSC as a swing-space for 9 hours a week during term two. I was joined by Shanthiya at the latest meeting where we agreed to work on a terms of use for the space which will be jointly agreed upon before proceeding. These terms will be drafted and shared with Student Wellness prior to the end of term one.

Beyond space, let me take a m oment to update the assembly on the progress we have made with respect to advocacy-related goals associated with the service and the It's Time campaign.

Below is the joint strategy that was developed in early October (10th). This plan was shared with Executive Board and has been the basis of many conversations that myself and Teddy have had with Sean Van Koughnett (AVP Students & Learning) and Dean of Students, Student Wellness, amongst other senior university administration and committees over the course of the term . PACBIC's Working Group on Violence Against W om en and other forms of Gender-Based Violence as well as PACBIC's executive group has discussed the three pillars highlighted in the strategy below and have expressed that they are very much in support of prioritizing each initiative. I am pleased to say that following these meetings, the intent is to have new positions (as outlined below) funded by the end of the fiscal year and in place for next fiscal year.

PROPOSED STRATEGY (as of Oct. 10th):

MSU

Women & Gender Equity Centre

External Organizations & Groups (ea. SACHA,

W ELL, etc)C>

HRES

ResponseCoordinator

ASSOCIATED:

S M cM aster Students Union (MSU)•f S tudent Wellness Centre (SWC)S Human Rights & Equity Services (HRES)

MSU | W O M EN & GENDER EQUITY CENTRE:OBJECTIVE: PEER SUPPORT, EDUCATION/ ADVOCACY & REFERRAL

S Provide in fo rm a tion , resources, program m ing and advocacy aimed to :- Educate M cM aster com m un ity about gender-based oppressions.- W ork tow ards a campus free from pre judice and d iscrim ination on the basis o f gender expression and / or iden tity .

S Provide a physical safe space and contact po in t fo r w om en, trans individuals and survivors o f sexual assault.

S Peer support & referra l process (in con junction w ith Student Wellness Centre).S Consult Operating Policy 1.9.13 - Women & Gender Equity Network Pilot.

ACTION ITEMS:

MSU tasked w ith find ing space fo r existing Women & Gender Equity Network.W ork in conjunction w ith HRES & SW C to develop tra in ing fo r Peer Support volunteers.

HRES | RESPONSE COORDINATOROBJECTIVE: TRAINING, RESEARCH & DEVELOPMENT

S Data gathering.S Referral case manager.S Develop and im p lem ent response pro toco l + tra in ing + outreach.

ACTION ITEMS:

'S M od ify existing roles in Human Rights & Equity Services to take on these responsibilities.

SWC I TRAUMA SPECIALIST [COUNSELLOR]OBJECTIVE: CARE

S Trauma specialist to o ffe r professional support and counselling fo r victim s o f sexual assault, etc.

ACTION ITEMS:

S Hire a specialist th a t w ill be housed in th e Student Wellness Centre.Benefit to having this individual housed in SW C is that they can handle cases that range from those being highlighted in this proposal, to others as per the work being done on the mental health strategy.

As we continue to move forward into term two, it is important that we strike a balance between forward thinking (the development of a centre) and developing an identity for the existing network which was passed by the Assembly through programming and other means.

Welcome Week Advisory Committee (WWAC)

At the W elcome W eek Advisory Committee we have been busy updating a number of different policies and agreements:

• M em orandum of Understanding (M O U ): Faculty Society Support

The MSU currently has a MOU with Student Affairs which outlines our joint responsibilities in supporting Faculty Societies during the planning and implementation of W elcome W eek. Revisions to the policy have been drafted to better reflect our current practices and methods of support.

To quote my favorite line from the newly revised guiding principles:"To provide support fo r Faculty Societies th a t encourages and enables orientation program m ing fo r students, by students . "

• W elcom e W eek General Policy

W e have also been working to approve a new W elcome W eek General Policy - which at this point is still in draft form. This policy will eventually be presented to Senate. If you have questions about this policy or want to get involved in conversations about orientation policy - please let me know!

• Assessment and Evaluation + W elcom e W eek Levy Reallocation

The WWAC has continued the review of information obtained from focus groups and the Welcome W eek survey. This year, we suggested and decided to separate student feedback for "value of the MacPass" to "program elements o f the MacPass" and "product elements o f the MacPass [swag]."

It is important to note that students value the PROGRAM component more highly than the PRODUCT (swag) component (t-shirts were the exception). Student Affairs (as well as Scott and I prior to our last meeting) noted that we should consider allocating swag funding to program development. This will likely be a major driver of increased funding for Faculty Societies. The com m ittee is discussing consolidated financial statements and allocation at our next meeting (M onday December 1st).

N ew Part Tim e Managers:

Please join me in welcoming our newest Part Time Managers• MACycle Director - Justin Phan• CLAY Coordinator - Ryan MacDonald

Ryan and Justin have both been trained and I am confident that they will do a fantastic job in their respective roles.

Space Allocation Audit

The com m ittee has continued to make progress. Time constraints have slowed the process down - we will likely be finished in early December. As per our policies, a report will be circulated with our findings and recommendations to the SRA and Executive Board. Note that if recommendations do come forward, no changes are made unless approved by EB. In the meantime, if you are interested in the information we have already compiled, please feel free to inquire or swing by my office.

State of the Union

The Board of Directors has continued discussions with our media team to improve the State of the Union delivery. At this point in tim e, we are looking to incorporate a "viral" online component leading up to the event to start discussion and draw interest, change the location, as well as have a more formalized "break-out" session afterwards for students to ask questions about our respective portfolios. If you can think of any creative ideas for us to better engage with students, shoot me an email.

Change Camp

There is a present need to have meaningful dialogue about Community Engagement between students, M cM aster faculty and staff, and the broader community. Rodrigo and I believe that a platform can be created for this by collaborating with the Network for Community Campus Partnerships.

Change Camp is a participant-driven conference event that is currently housed under the Student Community Support Network. Earlier this term , Rodrigo and I met with Josh (SCSN Director) to discuss the potential of expanding this event to better attract students, university faculty/ administration as well as community partners. Additionally we want to create a platform where respectful and meaningful connections can be made between these three bodies. Since then, Rodrigo and I have taken the lead on meeting with multiple stakeholders to expand the event considerably:

- Network for Community Campus Partnerships (Rodrigo sits on this comm ittee)- Sheila Sammon (Director of Community Engagement)- Susan Giroux (AVP Faculty)

At this point in tim e, Rodrigo is working on engaging with community and university partners while I am working on the logistics of the event. W e are hoping to get a green light (funding) in the next two weeks pending a decision from the AVP Faculty.

Hiring for 2015-2016 PTMs

Along with the current Part Time Managers, in the coming month I am going to be exploring and working to develop Behavior Description Interview packages for the 2015-2016 hiring cycle. I believe this approach to interviewing will give hiring boards a better sense of how candidates will perform in managerial roles. Hiring boards for these positions are being struck at the final Executive Board meeting of the year (Friday November 28th). Hiring will take place for all of these positions between January 18th - February 13th. Once jobs are posted on the MSU website, help with promotion would be greatly appreciated.

Student Recognition Night

As I believe I have mentioned multiple times, I am very excited for Student Recognition Night. Planning for this evening is ongoing. One im portant thing to note is there will be an elem ent of the evening to celebrate the 50th anniversary of the SRA.

Spark

I am going to be working with Jimmy and the pilot review team to take a critical look at how the service has operated during term one and make recommendations for improvement in the new year. This will likely be complete by early / m id-December.

Text Based Peer Support

Ameema and I were hoping that this feature would be launched in tim e for this exam period. Unfortunately, given volunteer resources and the tim e associated with creating thorough training - the launch of this service has been pushed to the new year.

Diversity Pillars - Forward Thinking

I have had a meeting with Natasha (Services Commissioner), Sarah Q. (Diversity Services Director) and Nishan Z. (Diversity Services Assistant Director) to discuss the future of Diversity Services and potential opportunities for various pillars in the service moving forward. In particular, there has been interest expressed from a number of individuals to explore how the Abilities pillar could expand into a separate network. These conversations are continuing in the coming w eeks/ January.

Em ploym ent and Volunteer M atters:

There has been a slight influx in support required for em ploym ent and volunteer- related matters over the course of November.

Clubs Inform ation Board Approval:

Something I made note of recently was that we currently have a process in place to approve posters in MUSC, but no formal method of approving information boards and displays being used by clubs at club tables, etc. I have asked Griffith (Clubs Coordinator) to explore ways in which we can introduce an efficient approval mechanism.

Eggnog:

This event is taking place on Friday December 5th at 1280. Doors open at 9pm. Free food, free admission, drink specials and karaoke - doesn't that sound fantastic?!?!

Holiday details:

The last day the main MSU office will be open is December 23rd. Commissioners, please see your em ploym ent contracts for unpaid break periods.

That is all for me folks!

Regards,

Jacob Brodka

Vice President (Administration)M cM aster Students Union [email protected]


Vice President (Education)MEMO


TO:FROM:SUBJECTDATE:

Dear Assembly,

I hope this reports finds you well. I am w riting to you to informyou of the occurrences o f CASA's 2014 Advocacy Week.

The Canadian Alliance of Student Associations (CASA) is the federal lobbying organization tha t advocates on behalf o f 22 student associations, the MSU being one o f them. This year 60 student leaders partic ipated in over 140 meetings lobby to MPs, Senators and other stakeholders to im prove the PSE experience fo r all Canadian students.

This year CASA advocated on the fo llow ing asks:

Elim inating the Canada Students Loans Program In-study Income Assessment

Currently the Canada Students Loans Program (CSLP) has a policy tha t if a student earns over $100 per week, every dollar earned above this threshold is taken away from the aid the student receives. This is unfair to students, as the reality is tha t students will need to work to cover the rising costs o f tu ition and other costs o f education (e.g. housing and food). CASA believes tha t students should not be punished fo r working to a fford the ir education and thus advocated to have this income lim it elim inated.

Increase and Expand Student GrantsNeeds-based grants are the most successful mechanisms for

ensuring students access post-secondary education. Since its installment in 2009, the Canada Student Grants Program has not had its funding increased despite the cost o f education having increased during this period o f time. CASA advocated to the federal governm ent that there should be an increase in grant allocation by 25% to match the increase in education since 2009.

Removing the 2% Cap on the Post-Secondary Student Support Program The Post-Secondary Student Support Program (PSSSP) is a

financial assistance program that allows First Nations and Inuit learnersto access PSE and has proven successful to those students who do

Student Representative Assembly Rodrigo Narro Perez, Vice President (Education) CASA Advocacy Week November 26, 2014

receive funding . Since 1996 the re has been a 2% g ro w th cap on the p rogram despite the costs o f education rising at h igher rate. A dd itio na lly , the popu la tion g ro w th rates am ongst A borig ina l persons is fo u r tim es th a t o f non -A bo rig ina l persons. CASA advocated th a t th is fund ing cap be rem oved to a llow fo r fund ing g row th to re flec t need o f the program .

C ontinue federa l fund inq fo r the Mental Health Com m ission o f Canada The Mental Health Com m ission o f Canada (MHCC) was created by

Health Canada in 2 0 07 fo r a m andate o f 10 years w ith the m andate to w o rk in raising awareness, p roduce research and create program s tha t p rov ide valuable too ls and resources at a national level. The w o rk tha t the MHCC has done so fa r has been qu ite im pactfu l and CASA advocated th a t it receive ano ther ten years o f fund ing to con tinue do ing the w o rk they do and ensure th a t the ir awareness cam paigns ta rge ts campuses.

A dequa te ly Fundinq the Ind irec t Costs o f ResearchC urren tly the federa l gove rnm en t does no t p rope rly fund p o s t

secondary ins titu tions the ind irec t costs o f research. Ind irect costs o f research include, bu t are no t lim ited to, costs o f adm in is te ring and m anaging research activ ities, the expense o f renova ting in fras truc tu re and sim ple m aintenance. For qua lity research to occur a t Canadian PSE ins titu tions m ust con tinuous ly pull from o the r opera ting funds th a t are a lready s tre tched th in. CASA advocated tha t the federa l gove rnm en t p rov ide fund ing fo r ind irec t costs o f research.

C reating o f Labour M arket In fo rm a tion CLMI) fo r CanadaCanada cu rren tly lacks LMI ind ica to rs th a t w ou ld in fo rm students

o f p rogram enro lm ent numbers, em p loym en t ou tcom es and labour m arket supp ly and dem and. S tudents should be able to make clear in fo rm ed choices abou t the ir p rogram s and jobs in a rap id ly evo lv ing econom y. CASA advocated to the federa l gove rnm en t th a t th is key in fo rm a tion be p rov ided to s tuden ts so th a t they can choose program s th a t f i t the ir ta len ts and in terests as w ell as the needs o f the econom y.

W e engaged w ith MPs and Senators from all parties to discuss these p rio rities and the im portance o f PSE being accessible and a ffo rdab le to students. Most o f these m eetings w en t very successfully, the re was a g rea t deal o f agreem ent and sup po rt on the financia l assistance asks and we are ve ry hopefu l to see m ajor changes once the federa l budge t is presented

O ther updates fro m the week:• Tw o new po licy was app roved by the m em bersh ip : "R eplacing

Education Related Tax C red its w ith a System o f U p -F ron t G rants" and "E q u ity in Parental Leave fo r T ri-C ouncil G rants"

• W e w ere upda ted on tw o upcom ing cam paigns th a t CASA w ill be running: a m ental health awareness cam paign called 3 08 conversa tions and financia l aid awareness cam paign

• Discussions will occur over the next month to determine how CASA would like to implement a Get Out To Vote (GOTV) campaign for the upcoming federal elections

Discussion on the MSU's M em bership w ith CASA:T h rougho u t th is week S co tt and I were also engaged w ith the

CASA Board o f D irectors and Home O ffice to discuss the MSU's m em bersh ip w ith CASA. Last year the SRA vo te d to fo r the MSU to becom e A ssocia ted Members and fo r an in -dep th analysis o f its m em bersh ip w ith CASA to occur. The one th ing th a t w e con tinue to stress to CASA's board is the need to res truc tu re how m em ber associations pay the ir fee to CASA. C urren tly the MSU and o th e r big s tuden t associations carry m ost o f the financia l burden o f the o rgan iza tion ye t are equal decision makers in com parison to s tuden t associations w ho co n trib u te s ign ifican tly less. A fte r ta lk ing to CASA's board th is w eek we discussed th a t the y look in to low ering the fees fo r larger associations w ith o u t having the need to d rastica lly increase the fee fo r sm aller s tuden t associations. I w ill be in co n ta c t w ith CASA's board th ro u g h o u t Decem ber to con tinue th is conversation.

If you have any questions regard ing anyth ing from th is report, please d o n 't hesitate in asking me!

Cheers,

R odrigo Narro Perez V ice President (E duca tion )

McMaster Students Union7 REPORTFrom the office o f the...

Elections Department

TO:FROM:

SUBJECTDATE:

Dear Assembly,

As per our bylaws, we are presenting updates from our service over the past semester.Elections and events are outlined below, in chronological order.

1. First Year Council Elections: Voter turnout for FYC was decreased from last year as we had a turnout o f 791/5812 (13.6%). Last year’s turnout was 874/5808 (15%). W inners were: David Lee - Chair, Rabeena Obaidulla - Vice Chair, Lindsay D'Souza - Advocacy Director, Krish Khurana - Communications Director, and Rohan Lohana - Events Director.

2. October By-Elections: Voter turnout for the 2014-2015 SRA Flealth Sciences October By-Election was significantly improved from the turnout o f the 20132014 SRA Generals Flealth Sciences Election with 116 more voters. This is an encouraging return to form and the highest turnout o f at least the past three academic years for any Health Sciences SRA election. The 2012-2013 turnout was 333/772 (43.1%). Last year’s turnout was 235/822 (28.6%). This years turnout is 351/784 (44.8%). The winner was Yishi Sun. The SRA Nursing ByElection saw decreased turnout compared to the 2013-2014 SRA Generals. No Nursing election was held in 2012-2013. The 2013-2014 SRA General Election saw turnout o f 112/642 (17.4%) whereas the 2014-2015 By-Election only had 82/674 (12.2%) students vote. Amanda Soukvilay was the winner.

3. #McSUWantsYou: Instigated by discussions during PTM training and an article in the Sil, we hosted a round-table discussion for anyone interested to discuss how women don't run in our MSU elections as often as men do, why that might be, and what we can do to change that. Out o f this discussion came a long-awaited name for our campaign, #McSUwantsYOU, and the importance o f ensuring no one is excluded when we talk about trying to diversify our candidates. Turnout for this event was around 15-20. W e will be having mutliple nacho discussion nights from hereon out with our first next Tuesday, Dec. 2 at 7:30 at the Phoenix with the theme o f perceptions and media portrayals o f women running in elections, and then an afternoon tea and dessert the following Tuesday discussing balancing your academics with a commitment like the SRA. W e are also very excited to be

Members o f the Student Representative Assembly Saad Syed, CRO; Naomi Pullen, DRO

Elections Department Report November 30, 2014

Page 1 of 2

planning a panel event on W omen in Politics tentatively set for January 27, the week o f the W GEN's launch.

4. Elections 101: This was the service’s first time running this type o f event. Turnout for the event was better than we anticipated at around 20 people. W e got a lot of great questions and are available by email or during office hours to answer any others that people might have regarding running in an election. W e will hold another similar closer to SRA General Election in second semester.

5. Bylaw and Operating Policy Changes: These are being brought forward at 14K (this meeting). Our intent is to align the bylaws with how the service is being run.

Let us know if you have any questions or concerns.

Regards,Saad & Naomi

Page 2 of 2

Vice-President Finance

MEMOFrom the office o f the...

TO:FROM:SUBJECTDATE:

Dear Assembly,

I hope you did not miss me too much at our last meeting!

The MSU created a Healthcare Taskforce in 2012-13 to review, among other things, the healthcare provided by the MSU. The initial report is attached to this memo as Appendix A. Based on the findings and recommendations of this group, a referendum was held to obtain direction from full-time undergraduate McMaster students on enhancements to the current Health Plan during the 2013-14 MSU Presidential Elections. Each question was independent of the others and each was presented in a YES or NO format. The questions were as follows;

1. Do you support an increase to the MSU Health Plan of $15 to cover extended vision coverage including but not limited to one eye exam and $80 towards corrective lenses every 24 consecutive months?

2. Do you support an increase to the MSU Health Plan of $19 to cover 80% of the cost of all prescription contraception, excluding IUD Mirena?

3. Do you support an increase to the MSU Health Plan of $43 to cover extended heath coverage including, but not limited to, all 80% of the cost of dieticians, chiropodists, clinical psychologists, orthopedic supplies, medical supplies, vaccines, and ambulatory/paramedical services?

The results were:■ Question one had 6393 students answer the question and 57.5% voted no.

Question one failed.■ Question two had 6349 students answer the question and 57.4% voted no.

Question two failed.■ Question three had 6381 students answer the question and 58% voted no.

Question three failed.

Student Representative Assembly Vice President (Finance)Health Plan Referendum November 25, 2014

The organization de-briefed after the election and multiple referenda were held.Through this process it was found the Health Plan referendum did not seem to get the same marketing support as others and the information circulated lacked clarity. This resulted in a further discussion at SRA 13Q and the subsequent motion passed;

Whereas the Elections Committee has recommended to the SRA that the 2014 "health care referendum be re-run". Be it resolved, That SRA 13 recommend to SRA 14 to initiate a health care referendum by November 1, concurrent with the 2015 Presidential Election.

To remedy the communication issues we have outreached to engaged stakeholders, such as McMaster Cancer Society and Athletics & Recreation to better educate MSU members on the effective methods of getting involved. In addition, we have had multiple meetings with our Insurance Broker, ACL, to see if we can learn from other best practices at other campuses. We believe this will result in students signing up for yes or no sides, educational tables set up during the referendum, and FAQ literature/videos to serve as a reference.

In addition we believe there needs to be supporting information at the time of the decision due to ambiguity in the terminology used.

Moved by Mallon, seconded b y __________that the McMaster Students Union hold areferendum concurrent with the 2015 Presidential Elections to raise the annual cost of healthcare insurance per MSU Member The referendum will give students the choices of: no increase, an $18.50 increase to cover contraceptives, and a $32 increase to cover vision care and paramedical services as per the guidelines and restrictions outlined in Appendix B - Schedule of Benefits.

If you have any questions please do not hesitate to ask.

Vanier bound,

Scott MallonVice President (Finance)vpfinance@msu. mcmaster, ca


REPORT TO THE SRA

Building a Healthier, Happier Campus

A Report on improving healthcare insurance coverage in the McMaster Students Union

Simon Granat-Student Representative Social Science

10/3/2013

Report: Improving Healthcare in the MSU | DRAFT

Introduction:

The discussion on healthcare in the M SU is more than just a policy debate. At its heart, healthcare is an issue that asks the question, what the role o f a student union is, and how the MSU, as a government, should best serve students in the M cM aster community.

Much o f the information contained in this report was obtained through the Healthcare Taskforce which was established in 2012-2013. The group’s mandate was to investigate the possibility of improving M SU healthcare coverage. The taskforce met three times, and was composed of Representatives Granat and Graham, the M SU Business Manager, VP (Finance), and Comptroller the MSU Comptroller.

This report will take a stance that the M SU does serve a community, and that improving healthcare insurance will help to serve students and to bring students together into a more true community.

This paper will discuss the social determinants o f health within our student union, a brief discussion on healthcare in Canada, how healthcare insurance in the M SU currently works, coverage provided by our healthcare insurance, healthcare coverage provided by other student unions across Ontario. The paper will have recommendations for better healthcare provided throughout, but there will be a consolidated list o f recommendations concluding this paper.

Sincerely,

Simon Granat Student Representative Social Science

1


The Social Determinants of Health:

Social determinants of health are the environmental factors surrounding an individual that contribute to change their overall health (Romanow). Some of these determining factors include, but are not limited to, living conditions, income and wealth, access to care, stress, eating habits, and working conditions.

Substantial work has been done across Canada to measure social determinants of health. Most of which focusses on the fact that while Canada’s health services are largely successful among OECD nations, Canada currently expends the most of all other OECD countries (with the exception of the United States) with varying results in terms of wait times. Also despite the public healthcare system there is a fairly large health disparity.

In Hamilton, the Spectator produced the “Code Red” series. This series studied health across the city. The report found that within Hamilton there was a large disparity of health within the city— including a 12 year life expectancy difference within the downtown core. However, the Code Red study would prove largely inconclusive in understanding the health needs of the McMaster community. Since the McMaster community is composed of students from many other municipalities, provinces and countries, it is unlikely that the student population will reflect the municipal population.

There has been no great deal of work analyzing student determinants of health within the McMaster Student Union in the recent past. This past year there was the “Stomp out Stigma” campaign. This campaign educated students about mental health awareness on campus. In 2009, the Student Wellness Centre performed a survey of 950 students. The survey noted that 66.2 percent of students felt that they felt “very lonely” (SPEC article). However, the Stomp out Stigma campaign was limited to only one aspect of health, Mental Health.

In 2011, the Ontario Undergraduate Student Alliance, the lobbying association to which the MSU is a member issued a policy paper on Health issues on campuses. The paper was aimed at the Ontario Government and focussed on two aspects, student health services and mental health awareness. The first issue—student health services—would apply to the student wellness centre. There was little discussion within the paper on the coverage of benefits to students or the social determinants of health. There was also little consideration given to the CHA.

Recommendation 1: the MSU should commission a survey o f student health, and social determinants o f health within the McMaster Student Community.

The MSU Constitution states that the purpose of the MSU is to draw students into a “true society”. Undoubtedly understanding and addressing the health needs of students is key to the MSU’s mandate. A survey will help the MSU understand the condition of student health and target specific areas that are not being addressed in order to help improve the lives of students.

2


Healthcare in Canada & Ontario:

Canada, and Canadian healthcare, is governed through a federal system of government. This means that the province and federal governments are separate, soverign, and coordinate governments. Each of these governments has a specific jurisdiction from which to govern. This jurisdiction is stated in the 1867 Constitution Act (formerly the British North America Act).

While the British North America Act states that healthcare in Canada is to be governed through the province, the overarching principals of Canadian Healthcare are dictated by the federal government in the Canada Health Act. The Canada Health Act applies since it dictates the terms on which the federal government will fund public healthcare in Canada. The pillars of public healthcare provided by the Canada Health Act ensure that healthcare in Canada is: comprehensive, publically administered, universal portable and accessible.

Coverage in provinces varies slightly, but must meet the conditions set out in the CHA. In Ontario, healthcare coverage is administered through the Ontario Health Insurance Program (OHIP). Some of the health benefits not covered by OHIP are: pharmaceuticals, dental care, paramedical care, cosmetic surgery, and ambulance fees.

Of these areas 94 per cent of dental is covered by private costs—, vision care is 91 per cent covered privately, prescription drugs are 56 per cent covered privately, and other services, which include paramedical services, are 69 per cent covered through the private market (Romanow pg 25). Out of OECD countries only Japan and Australia have higher out of pocket insurance costs than Canada.

Recommendation 2: Lower the cost o f out ofpocket health benefits for students.

Lowering the cost of out of pocket health services will ease the financial burden that students bare. Lowering the cost will not only ensure that students will receive coverage outside of OHIP, but will contribute to a happier, healthier student population. Coverage choices will be discussed and recommended later in this paper, but there may want to be some consideration given to extending benefits to those services which are covered the most through private sector means. Currently the MSU’s healthcare insurance provides a tangible framework to implement changes to MSU healthcare coverage.

3


Healthcare services provided on campus:

There are a number of healthcare services offered on the McMaster campus and they are summarized below:

The Student Wellness CentreThe Student Wellness Centre also provides discounted birth control pills, as well as other nonemergency health services to McMaster Students.

SHECThe Student and Education Centre is paid for and administered by the McMaster Student Union and it aims to promote, educate, and refer students to relevant services. Services offered by SHEC are: a “confidential peer support, pregnancy testing, an information hotline, referrals to both on and off campus services, condoms, lubricant, vaginal contraceptive film, dental dams and feminine hygiene products, a lending library and health related pamphlets” (SHEC). Apart from these services SHEC has focussed largely on three key areas: promoting blood donor clinics, sexual health education and services, and stress reduction. SHEC is a peer-run program, as a result many of their services and events focus on educational initiatives, but they are unable to provide healthcare services that require professional administration.

EFRTThe Emergency First Response team is a service within the McMaster Student Union that seeks to have student First Responders respond to emergency crises on campus. The program is administered and managed by students through the McMaster Student Union, but it is jointly funded by both the MSU and McMaster University. In 2012, the average response time for EFRT is less than three (3) minutes. EFRT responds to emergency calls only, further they act to stabilize the condition a patient until paramedics can arrive, if necessary.

Peer Support HelplineEstablished this year, the Peer Support Helpline focusses on providing students in distress counsel for mental health and crisis issues.

MSU ClubsThere are a range of McMaster Clubs that focus on promoting health issues on campus. Clubs are subject to an annual renewal process, and so clubs are typically not long term entities on the McMaster campus. Clubs activity also varies with each club. Clubs are mostly limited to promoting educational campaigns about medical issues on campus. It bares special mention that the McMaster Cancer Society, a club, is particularly interested in covering HPV vaccines through the MSU Health plan. I have met with the group accordingly.

4


Healthcare Insurance at Other Ontario Student Unions:

This report studied nine other Ontario university student union health plans. The results o f these are summarized on Table 1. The information on the table was obtained either online through that particular student union’s website, or by calling the student union directly.

CostThe majority o f student unions collected fees for health plans as segregated costs. The costs per school are summarized on figure 1. Two student unions collected both health and dental plans as one, in separable fee. The average cost o f health insurance was $116.14 per student union.W here schools had inseparable health and dental funds, their costs were halved to calculate the average cost. The lowest cost for a student union was the MSU the most expensive student union fee was the York Federation o f Students. Keep in mind that these costs are not necessarily comparable, M cM aster has the poorest coverage, York has more services covered and an inseparable health and dental fund. A more comparable cost-to-service ratio will be discussed in the next section o f this paper.

Figure 1:

Healthcare Insurance per student by student union

*

Healthcare Insurance per student by student union

• Please note: Lakeliead, Brock and Trent were not studied. Results of costs were obtained by either calling or found on that particular university’s website. Costs are all 2012-2013 year.

5


Oral ContraceptivesOf the nine student unions studied, the MSU was the only student union definitively found to not cover oral contraceptives, six (6) did cover oral contraceptives. Three (3) student unions were inconclusive. Results are summarized in Table 1.

VisionJust under half of the student unions, four (4) out of ten (10) provided some compensation for vision care, but the majority of schools, six (6) out of (10) provided coverage for an eye examination. Results are summarized in Table 1.

Paramedical coverageThe vast majority of student unions, seven (7) out of ten (10) provided some coverage for paramedical services. These services generally covered physiotherapy, psychiatric, naturopathic, and chiropractic therapies. Many of the schools who provided coverage figures did so by capping each individual type of service. For instance there would be 80 % coverage of chiropractic care up to a $300.00 maximum. The MSU and Carleton did not provide any coverage for paramedical care. Results are summarized in Table 1.

Table 1:Cost BC Pills? Vision- Glasses? Vision- Eye Exam Paramedical?

M cM aster $56.71 N N N N

UofT $135.46 Y N Y

W estern $113.75 Unknown N N Y, varies

W indsor $134 Y, 80% up to $1000 Y, $80/24m o Y Y, 80%up to $300

Queens $112.43 Y Y,$75/24m o Y, cap: $50/24m o Y, $30 /v is it, cap:$400

Guelph $115 Unknown N, d iscount Y Y, 80% up to $500

Ryerson $196.66* Unknown N N Y

O ttawa $180 Y Y, $150/24m o Y, 75% Y

Carleton $95 Y, 80% up to $2000 N N N

York $241.39* Y, 80% up to $1000 Y, $100/24m o Y, cap: $65/24m o Y

*Costs that include both health and dental funds for student unions with inseparable plans.

6


MSU Healthcare Insurance

Healthcare insurance in the McMaster Student Union covers all undergraduate students who are taking more than eighteen (18) units, midwifery students, child life studies students, commerce internship students and undergraduate medical students. There is an option to opt-out of the plan with evidence of equal or greater coverage.

The plan covers Accidental Death and Dismemberment and Pharmaceutical costs. Essentially this is a life insurance plan with pharma-care added on. The plan does not cover oral contraceptives or other extended benefits at the current time. A summary of coverage is listed in appendix 1. There is currently a healthcare insurance task force investigating the possibility of extending healthcare benefits within the MSU.

Recommendation 3: Improve MSU coverage to include extended healthcare benefits.

Currently students pay for a health plan that, outside of pharmaceutical coverage, does not frequently address their needs. Extending healthcare benefits would produce a plan that would help to improve student health. Extending benefits into areas that are those that are the most frequently needed by students and those that are covered the most by private health plans would provide also help to alleviate the financial burden of paying for those services. Further by providing these services through a healthcare insurance plan the MSU would be able to pool student money to provide good coverage at a lower cost than students would pay individually out of pocket.

The current plan costs students $56.71 yearly. This fee is collected as an ancillary fee with a student’s tuition then distributed to the MSU. The cost of the fee rises yearly pursuant to inflation; the fee cannot otherwise be raised or lowered without a referendum. Fees with the healthcare plan are suspended in a segregated fund known as the Health Fund. The insurance is administered and underwritten by ACL.

Recommendation 4: To allow students who are eligible for MSU healthcare insurance but fa ll outside the membership o f the MSU to vote in referenda involving changes to the healthcare

insurance plan.

Currently, only students who are taking 18 units or more are eligible to vote in MSU elections. Since students in midwifery, child life studies, commerce internships and undergraduate medical students pay for the insurance plan and covered by the plan, they have an interest in any changes to the plan. As a result, the elections committee should enable these students to vote in referenda that involve changes to the healthcare insurance plan.

7


Improving MSU Healthcare InsuranceUpon request of the MSU Healthcare Insurance Task Force, the cost of extended benefits was provided by ACL to the MSU. The full breakdown of extended benefits and costs are attached in Appendix 2. There are three possible extended benefit coverage packages as provided by ACL.

• There is an option for vision care for an additional $15 per year.• There is an option for oral contraceptives for an additional $19 per year. There would be

80 % coverage bundled into the MSU’s current pharmaceutical maximum of $2,000.• There is an option for both vision care and paramedical benefits for $28 per year.

Paramedical, vision and oral contraceptive coverage would add a total COST per student, to our healthcare insurance plan. This would bring the total cost of the plan to $47 per year.

Recommendation 5: The MSU pursue adding vision care, paramedical coverage and oral contraceptive coverage to the healthcare insurance plan.

Here in the MSU we have a chance to do something great, we have the chance to give the best deal for extended healthcare insurance benefits. If the MSU adopts all three extended benefits McMaster students will receive at the worst, comparable coverage in some areas—vision and paramedical, and better than average areas of coverage in others—oral contraceptive coverage. The oral contraceptive limit will be tied into the current pharmaceutical cap of $2000.00.

Adding paramedical, vision and oral contraceptive care would increase the annual cost of the health plan by $47.00. This would bring the total annual cost to $103.71 for one student per year. While this is a 45% increase in the cost of the health plan, the cost in real dollars ($103.71) is still $12.43 below the provincial average (Figure 2). As a result the MSU would receive comparable benefits for a below average cost per student—quite a good deal.

Recommendation 6: The Healthcare Task Force believes that the opt-out should remain, as itis in the interest o f the majority o f students.

8


Provincial Student Union Healthcare Insurance with new MSU Plan

v5°,C > ' <Nr

SS" J?

/ V

Provincial Student Union Healthcare Insurance with new MSU Plan

The M SU ’s ability to extend benefits at an affordable rate has to do with two factors. The first factor is the insurer, ACL. Out o f the student unions studied, the majority went with Greenshield Insurance, and the remainder o f student unions utilize other various student union insurers. The M SU ’s unique position o f using ACL allows it to have healthcare options that are different than those that exist at the majority o f other student unions in Ontario.

The second factor contributing to the M SU ’s unique position is that A CL’s offer includes a “bundled package” where vision care and paramedical are tied together. When purchased separately, vision care would have a slightly higher cost annually on a per student basis. This factor contributes to between two ($2) to four ($4) dollars in savings.

9


Appendix 1: Current MSU Healthcare Insurance Coverage

Prescription Drugs

When injury of sickness require prescription drugs, prescribed in writing by a physician or surgeon, the Plan will pay 80% of the actual cost of such prescription drugs or medicines, EXCLUDING CONTRACEPTIVES, up to a maximum of $2,000.00 during the policy year (September 1, 2012 to August 31, 2013).

AIDS Coverage

The plan will pay up to $5,000.00 with respect to drug treatments for HIV-positive or AIDS infected students. (Special authorization required)

Diabetes

Included within the prescription reimbursement limit of $2,000.00 is the cost of Insulin (bottled and/or cartridge), syringes and pen needles, reservoirs and infusion sets for the pump. Glucometers, insulin pens, alcohol swabs are also covered.

Vision Care

One (1) eye examination will be reimbursed up to 50% of the cost, up to a maximum of $50.00 every 24 months.

Life Insurance

The MSU will provide $7,500.00 life insurance benefit from sickness or accident.

Accidental Dismemberment

When an accidental injury results in any of the following losses, occurring within 365 days, the plan will pay the amount specified for such loss as per the schedule below. Only one such loss (the greatest) shall be payable as the result of any one accident.

Both Hands or Both Feet......................................................................................$ 25,000.00

Entire Sight of Both Eyes......................................................................................$ 25,000.00One Hand and One Foot.......................................................................................$ 25,000.00One Hand or One Foot and Entire Sight of One Eye..................................... $ 25,000.00Speech and Hearing in Both Ears......................................................................$ 25,000.00Speech or hearing in Both Ears.......................................................................... $ 15,000.00One Arm or One Leg.............................................................................................. $ 15,000.00One Hand or One Foot..........................................................................................$ 10,000.00Entire Sight of One Eye.........................................................................................$ 10,000.00

10


Hearing in One Ear.............................................................................................. $ 5,000.00Thumb and Index Finger of Either Hand......................................................... $ 5,000.00Four Fingers of Either Hand................................................................................$ 5,000.00All Toes of One Foot............................................................................................ $ 3,750.00Any One Entire Finger or Entire Thumb...........................................................$ 1,000.00Part of Any One Finger or Thumb.......................................................................$ 150.00One or More Entire Toes...................................................................................... $ 50.00One Entire Phalanx of Any One Finger.............................................................. $ 50.00Quadriplegia (complete paralysis of both upper and lower limbs) $ 30,000.00Paraplegia (complete paralysis of both lower limbs)....................................$ 30,000.00Hemiplegia (complete paralysis of upper & lower limbs of one side of the body).. $ 30,000.00

Double Indemnity

The amount of indemnity for accidental loss of life stipulated under Accidental Death and Dismemberment Benefits shall be doubled, if such loss occurs while the Insured is riding in, boarding or alighting from any bus, streetcar, train or school vehicle owned or leased by proper school authority.

Repatriation Expense Benefit

If the Insured suffers an accidental loss of life outside of their province of residence, the plan will pay the expense of homeward carriage of the body, subject to a maximum payment of $2,000.00.

Dread Disease Benefit Care

If Poliomyelitis, Scarlet Fever, Diphtheria, Spinal Meningitis, Encephalitis, Rabies, Teanus, Tularemia, Cancer, Typhoid, Hepatitis B, Non-A and Non-B Hepatitis, AIDS or testing HIV positive which commences while the policy is in force with respect to the Insured requires confinement in a hospital or the services of a nurse, the plan will pay for the expense actually incurred for confinement or services within three years immediately following the date the first expense is incurred, to a maximum of $10,000.00.

Excess Hospital/Medical Reimbursement for Out of Province

(Applicable only to Residents o f Canada covered under Provincial Health Insurance Plan or its equivalent)

When by reason of injury sustained outside normal province of residence, the Company will pay the following reasonable and customary expenses actually incurred by the Insured for medical treatment not to exceed $10,000.00 as the result of any one accident:

a) services and supplies rendered by a hospital while the Insured is confined as a resident inpatient in standard ward or semi-private accommodation;b) services of a physician or anesthetist;c) services of a nurse;

11


d) diagnostic x-ray examination by a physician;e) transportation by a licensed ambulance; rental of crutches, splints, trusses or braces (excluding the expense of brace or similar device used for non therapeutic purposes or used solely for the purpose of participating in sports or other leisure activities).

Reimbursement under this provision shall not duplicate payment provided by any other part of the policy. Insurance commences on the date of departure of an Insured from the province of residence and terminates upon the date of return to the province of residence.

12

EXTENDED HEALTH CARE BENEFITS

Eligible Expenses (In Province)ClaimSecure will pay 100% of Vision Care eligible expenses and 80% of all other eligible expenses. The following are the eligible expenses provided in the province the expense is incurred in.

Ambulance• A licensed ground ambulance when used to transport an Insured because of emergency

or in-patient treatm ent.• Emergency transportation by a licensed air ambulance to the nearest hospital

Paramedical Practitioners80% up to a maximum of $300.00 each policy year for each type of practitioner listed below:

• Services of a clinical psychologist or speech therapist, if recommended by a physician;• Services of a naturopath or a chiropractor;• Services of a physiotherapist or a massage therapist, if recommended by a physician• Services of a registered dietician• Services of an osteopath• Services of a podiatrist or chiropodist• Services of athletic therapist

Orthopedic Supplies• Charges for moulded arch supports, orthopedic supplies and custom made orthopedic

shoes are covered at 80% to a maximum of $200.00.• Prosthetic Appliances• Charges for artificial limbs when the loss of the limb occurs while the individual i• Charges for artificial eyes.• Charges for casts, splints, trusses, braces or crutches, including replacements when

medically necessary, but excluding myoelectric appliances.• Purchase of an external breast prosthesis when required because of a total or radical

mastectomy that has been performed while the individual is insured under this benefit

Medical Supplies• Charges fo r all vaccines, compound serums, colostomy supplies, injectable drugs and

varicose vein injections, if medically necessary, however• Equipment Rental• Charges for wheelchairs, walkers, hospital beds, traction kits which are rented for

tem porary therapeutic use.

1

O ther Eligible Expenses• Charges for oxygen, blood or blood products and the equipm ent required for its

administration;• Charges for treatm ent of a sickness by the use of radiotherapy or coagulotherapy;• Charges for laboratory tests done in a commercial laboratory for diagnosis of a sickness

but excluding any tests performed in a physician's office or a pharmacy.

Vision CareIf an Insured incurs expenses for vision care, the Company will pay reasonable and customarycharges for:

• one optometric examination by an optom etrist or ophthalmologist during any 24 consecutive months;

• standard eye glass lenses and frames (single vision or bifocal as required) when prescribed by a physician or an optometrist, or replacement of existing eye glass lenses and frames to a maxim um of $100.00 in any consecutive 24 months for one complete set of lenses and frames for any one Insured; or

• contact lenses when prescribed by a physician or optom etrist for severe corneal astigmatism, severe corneal scarring, Keratoconus (Conical Cornea) or Aphakia, provided that visual acuity can be improved to at least 20 /40 level with contact lenses, but cannot be improved to that level with regular glasses, up to a maximum of $200.00 for one complete set of lenses for any Insured, in any 24 consecutive months. Otherwise, contact lenses are subject to the same maximum as eyeglasses and frames.

Cost• $32.00 / year

CONTRACEPTION

• 80% coverage• Ties into drug maximum• All forms of contraception excluding IUD Mirena only• Cost - $18.50 per year

2

McMaster Students

MSU MEMOFrom the office o f the...

Bylaws & Procedures Commissioner

TO: Members of the Student Representative AssemblyFROM: Eric Giiiis, SRA Bylaws & Procedures CommissionerSUBJECT: Bylaw 10/1OA AmendmentsDATE: November 20th, 2014

Dear Assembly,

Before you are proposed changes as directly recommended from the Elections Department. These were brought forth to the Bylaws & Procedures Committee and have been extensively reviewed for your consideration.

What these changes do, in effect:

• Eliminates the mandated usage of poll clerks in all MSU Elections, (but reserves them for paper balloting elections)

• Removes paper balloting as one of the 'primary' options for voting and specifies that online balloting is to be the primary form of voting. Incorporates Paper balloting as a secondary role in the event that voting is deemed to have been compromised in some way.

• -^Eliminates the requirement that the MSU archive hard copies of elections material

• Reorganizes sections and general rewording to better express intent.

*The Bylaws & Procedures Committee had initially moved to suggest these changes retain the necessity of ensuring the MSU archived hard copies of elections materials, but upon further urging from the Elections Department for their removal decided to adopt the changes verbatim as recommended by the department.

Kind Regards,

Eric A. GillisSRA Bylaws & Procedures Commissioner McMaster Students Unionsrabylaws@msu. mcmaster, ca


BYLAW 10/A - ELECTORAL PROCEDURE

1. PURPOSE

1.1 To define the procedures according to which MSU elections and referenda are to be

administered.

2. PROCLAMATION

2.1 The CRO or DRO, on behalf of the Elections Committee, shall issue a proclamation

through available campus media at the direction of the committee, not later than the day

nominations are open, indicating:The € R Qr 9R4ebalf-ef4be-EteGtiQRS Committee , shall

issue a proclamation through available campus media at the direction of the committeer-Rot

later than the day-Bemif tatiene-are open, indicating:

2.1.1 The place and time fixed for the nomination of candidates in the case of an election;

2.1.2 The general nature on the issue pending in a referendum and the time and place fixed for sign-up of official referendum side representatives;

2.1.3 The day(s) on which the poll is to be held;2.1.4 Any additional information deemed appropriate by the Elections Committee.

3. CANDIDATE NOMINATION & SIDE REGISTRATION PROCEDURES

3.1 Nomination forms must be signed by the nominee and fifteen (15) members in good standing with the MSU, from the applicable constituency.

3.1.1 Constituency for a First Year Council election shall consist of all MSU members registered in Level I of their program of study,

3.1.2 Constituency for an SRA election shall consist of MSU members from within the same academic division as the candidate.

3.1.3 Constituency for a Presidential election shall consist of all MSU members.

3.2 Eligible nominees shall submit nomination forms to the Returning Officers, who shall validate the signatures of the nominators. Members of the Elections Committee shall assist in the validation of signatures at the discretion of the Returning Officers.

Approved 09R (Mar 14/10) Revised EB 10-09 (Aug 27/10) Revised 10K (Jan 9/11) Revised 110 (Feb 26/12)

3.2.1 Any candidate whose nomination form is complete, but does not meet the validation requirements shall be given one (1) school day after the close of nominations to amend and resubmit the nomination form for final validation.

3.2.2 The content of nomination forms shall be treated as information privileged to the Returning Officers, Elections Committee members designated by the Returning Officers, and the Administrative Assistant until the finalized list of valid candidates has been posted.

3.3 Nomination forms and deposits, and side registrations, shall be accepted through the MSU Main Office for a period of at least five (5) school days for by-elections and referenda held concurrent to by-elections, and ten (10) school days for all other elections and referenda.

3.3.1 If the number of valid nomination forms submitted is fewer than or equal to the number of available positions, the CRO shall declare all nominees duly elected by acclamation,

3.3.2 Nominations for any remaining seats shall be re-opened for a period of up to five (5) school days.

3.4 A candidate may withdraw at any time after nomination and prior to the opening of polls by delivering to the Returning Officers written notice of their decision to withdraw.

3.4.1 If after the withdrawal, there remain a number of candidates equal to or less than the number of elected positions available, the CRO shall declare the remaining candidate(s) duly elected by acclamation.

3.4.2 If a candidate w ithdraws after ballots have already been printed, notice of the candidate’s-w ithdrawal shall be posted at ali appropriate polls by the Returning Offisersr

4. GRANT OF POLL

4.1 If the number of candidates nominated exceeds the number of elected positions available, the CRO shall grant a poll for the taking of votes,

4.2 The CRO shall issue a Notice of declaring the link to the polls (if applicable), location of poll stations, dates, and times of poll at least three (3) school days prior to the first polling day.

5. PREPARATION OF BALLOTS

5.1 Voting will take place through online voting software.The Elections Committee shall determine the type of ballot mest-syitab le to each election or rsfefefldumr

5.1.1 If any constraints prohibit online voting, the elections will move to paper balloting at the earliest time possible.This includes, but is not lim ited to paper or online baitetif^ ^ siRgte-trafisfeFafel^

5.1.2 The Elections Committee will make a technical complaint form available online and at the MSU front desk. All concerns regarding the electronic voting system must be made through this form. The Returning Officers will make a decision within twenty- four (24) hours after receiving the complaint. Any decisions must be conveyed to eligible voters within twelve (12) hours of making the decision.

___________________________ 5.1.2.1 All decisions made by the Returning Officers regarding technicalApproved 09R (Mar 14/10)Revised EB 10-09 (Aug 27/10)Revised 10K (Jan 9/11)Revised 110 (Feb 26/12)

complaints shall be subject to ratification by the ElectionsCommittee.

5.1.3 In an election using paper balloting, the sections of BYLAW 10/A - ELECTORAL PROCEDURE specifically pertaining to online voting procedures will be inoperative and Section 8 PAPER BALLOTING shall be in effect.

5.2 The appropriate voting system, single transferable vote or plurality ballots, will be used according to BYLAW 10 - ELECTIONS. Section 7

5.3 Each ballot shall state the name of the office for which the election is being held and shall provide appropriate instructions.

5.3.1 In elections in which a single transferable vote system is employed, ballots shall allow voters to indicate their candidate preferences sequentially.

5.3.2 in elections in which the plurality system is employed, ballots shall state the number of candidates for which the elector may vote.

5.4 The names of the candidates shall be shown alphabetically by surname on the ballot. The given name, (as submitted on the nomination papers), shall follow the surname. In cases where a discrepancy exists between the Registrar’s records and the submitted names for a candidate, the CRO will use discretion in deciding which name shall appear on the ballot.

5.5 A hyperlink to the polls must be displayed on the MSU homepage for the duration of polling.

& PREFARATI-Q-N-QF-TH-E-RQLLS

There shall be at least one (1) polling station on campus.

In the event of polling at least one (1) hyperlink to the poH6-m st-ke-displayed-eR4he-M6Ma6tef £ tMdeRt6 Union homepage for the-duration of polling^

P&ti-C lerks shall, befofenepefiiRj^he-pQlliRg-stafeR-Qfi-sai^pdST-^^ sight of the polling station.

W fflteFi4Rsti^foRS4e§ a f4 if l f -¥ 9 t if l^ ^ in a visible location at-aH-pel4Rg-stations oneampusr

Prior to-the openiRg-ef-pelterpell-elefks-shall-ke-su^ w ith-alUhe-Reeessary materiate-by4h£-RefafRif}g Qffieere. Upon receipt,--the-poll-stefks-s l ^ l-be^ espeRsi- le for the security-aRd-pfepeHJse-ef-eleetieft materials, until they are returned to the Returning Officers at the designated time and place.

ia c h can d id a te -Q fie fe fe f^m side may-appoint one-(4)-sefutineer to-ofes&fve-tha-baHetif ig-preeedwe-at-eaeh peU-QR-eampus. Nominations for ser-idt4TOef64 f i ^ t-be ^ u-l -tte<^e4h64^ t i ^ R§-Q# i6e F6-two (2) business 4ay€ prior to the opening of polls and must reoeive-written certif ication by the CRO.

7-. P-RQC&PURE AT THE POLL

In order for a polling-ctation on campus to be open, there must be twe-peU-elefks in attendan t

Poll Clerks shall not provide instruction to voters regarding voting procedures or who to vote for. All inquire s steH-be-direeted-towards the w ritteR^RstHjetioRS-pfevided and/or the Returning Officers.

Pell^tefks-ehatiêM teeHes-any matter pe<4aifm § 4e-a fre le 6 tie B -e ff^ anyone exeept-theRetwning Officers.

Candidates are not to be seen or heard at any polling station on campus other than for the purpose of casting theiêwR-balletr

Ne-mofe4han-ef>e-(1) scrutineer peFâR didate-o fêferen^ be permitted te-remaifi-aHhe-poll-ef)-eaffpd&-at-afiy-Qfre4ifR e^

Slmil44he-sepu4Reef-GQf# a v ene any e leefo n rule4he-Retum^jj-Q ffi6efs-skal4-G9frfi^^ eertif ioation.

A-di-#eFeR4y-abled-ve te f# fa H 4 ^ fsate-hie-&r-her preference to one of the poli-clerks and the ballot shall be so m arke4

-tf-by any reason of emergency, a polling station does not open at the designated hour, or vot-k->§--i-s-i-R-ter-w -pted €toRg-opefafefM^ poWRg4mH:s-ef-epeft4h6-p94mg-sM9ff ûntil a fa ir opportunity has been given for all elig ible electors to vote.

to-the-event of online pollin g I Ry-seRetmif^s-p^ M -eRtiRe-VQtiBgT e -el^ et-ieRS-wfy-move^ -paper balloting at the earfe s t-frfie-pessfe-le r

:The -li te6tlens Committee-wili make a technical complaint fo m -avaUable on line and at the MSU front desk. A ll 6efl€ems-re§ai4iflg4be-ete6tf9fi46-¥9tiftg-sy6^ form.-The-Retbmiflg Offioefs-wi4make a decision w ithin twenty four (24) hours after receiv ing the complaint. Any decisions must be conveyedto e ligible voters within twelve (12)-hetjf-s-ef- making the decis ion.

AH-deeieiefis-fflade-ky-the Returning Officers regarding-teohnioal complaiR-t s ^ ay-be-SBbj-eet-te-Fattfieatie R-by- the Elections Committee.

68. BALLOT REPORT PROCEDURES

6.1 Each candidate may appoint one (1) scrutineer to oversee the ballot report approval for an

SRA election, or up to three (3) scrutineers to oversee the ballot report approval for a

Presidential election. Each referendum side may appoint up to three (3) scrutineers to

oversee the ballot report approval.

6.1.1 The absence of a scrutineer shall not invalidate any procedure of an election or

referendum,

6.2 Only members of the Elections Committee, (including official observers of the Elections Committee who are not in a conflict of interest), and scrutineers may be present during the ballot report approval. Entry and exit shall be restricted.

6.3 The ballot report shall be approved and the results posted within forty-eight (48) hours of the close of the polls, If this is not possible as a result of extenuating circumstances, the CRO shall extend the period to such time as a quorate Elections Committee meeting can be held,

6.4 In the case of a candidate declining his or her elected position within three (3) business days of the announcement of electoral results, the ballots shall be recounted and the declining candidate’s name shall not be read.

6,5 In the event of a tie in an election or referendum, the poll(s) shall be extended for one (1) additional day to be scheduled two (2) school days following the last day of polling. The extension shall apply only to referenda, the two leading Presidential candidates, or those candidates who are tied for the last SRA seat in an academic division.

7 APPEAL PROCEDURES

7.1 Any decisions of the Elections Committee or Chief Returning Officer (CRO) may be appealed. Notice and grounds for appeal shall be submitted in writing to the Returning Officers no later than 4:30pm, five (5) business days after the Committee or CRO's ruling.

7.2 The Elections Committee shall first reconsider its initial decision as well as those made by the Chief Returning Officer. If the complaint is not satisfactorily resolved, notice of intent to proceed with the appeal must be received in writing by the Returning Officers within five (5) business days of the Committee's ruling. The Electoral Appeal Board shall then consider the case and its decision shall be final.

7.3 Appeals for a recount must be received in writing by the Returning Officers by 4:30 pm, two(2) business days after the initial counting of ballots.

7.4 Immediately after the resolution of all pending appeals, the CRO shall proclaim thesuccessful candidate(s) duly elected.

8©. PAPER BALLOTING

8.1 If the Elections Committee decides that online voting has been compromised: ^ S6GtioBS-Qf^¥kAW4Q/A— i-UiGTORAL PRGGiB-URE speeifieaHy-peFtai-Bmg-te online voting-pfeeedures will be inoperative in an election or referendum wher-e-tire Elections Committee has decided to use paper balloting.

If the Elections Committee decides that online voting has been compromised:

The Elections Committee must decide whether to invalidate the electionand proceed with paper balloting beginning at nomination period or to continue with the election cycle with a notice of poll for paper balioting.The-Eleet-iQfi€-Coffmttee-m4jst decide-vt& efeei^ e-Hwalldate-t f : ^ ^ ----------- p feeeed^w-fe-pape f^ a ltetifi-i -^eginning atnomination period or to continue w ith the----- election cycle w ith a no tice of poll for paperballoting.

8.1.307 ^ The decision must be disseminated to all eligible voters w ith in-twelve (12) hours.

8.2 All ballots for election to the same office shall be of the same description and as nearly alike as possible. Ballots for election to different offices shall be printed on paper of different colours. Ballots shall be issued in groups of fifty (50) in numbered, sealed envelopes. AH- ballots for election to the same office shall be of ths-same description and as nearly alike as possible. Ballots for election to diffepefi- effioes-shall be printed on paper of d ifferent colours .

BaHete-sha ll-be-issued-m-§feups-ef-fifty-(5Q)- ^ ^

8.3 There shall be at least one (1) polling station per electoral constituency in the case of SRAelections. In the case of Presidential elections or referenda, the number of polls shall not be less than the maximum number granted in an SRA General Election. In the case of First Year Council elections, the number of polls shall not be less than the number of positions being elected.

8.4 Each poll shall be supplied with one (1) ballot box per election or referendum.

8.49t4t1 Each ballot box shall be made of durable material and constructed so that ballots can be deposited therein but cannot be withdrawn without unlocking or otherwise disrupting the integrity of the ballot box.

8.5 When an elector declines to accept the ballot, the poll clerks shall write, “Declined” on theballot and place it in the ballot box,

8.6 All eligible electors in line when the polling station is scheduled to close shall be permitted to vote.

8.7 For the period between the closing of polls and the counting of ballots, the ballot boxes shall be taken by the Returning Officers, Poll Clerks, and scrutineers to be stored in the McMaster Security Office or another secure area as designated by the Elections Committee. Under extenuating circumstances, the CRO may make this decision on behalf of the Elections Committee.

8.8 Ballot boxes shall be inspected by the Elections Committee prior to the counting of ballots. The Committee shall ensure that all seals are intact and that the ballot box number corresponds to the recorded issue number.

8.9 If a candidate withdraws after ballots have already been printed, notice of the candidate's withdrawal shall be posted at all appropriate polls by the Returning Officers.

8.10 Poll Clerks shall:

8.11.1 Before opening the polling station on campus, remove all campaign material from within sight of the polling station:

8.11.2 Shall be supplied with all the necessary materials, prior to the opening o f polls, by the Returning Officers. Upon receipt, the Poll Clerks shall be responsible for the security and proper use o f election materials, until they are returned to the Returning Officers at the designated time and place.

8.11.3 Not provide instruction to voters regarding voting procedures or who to vote for. All inquiries shall be directed towards the written instructions provided and/or theReturning Officers.8.11.4 Not discuss any matter pertaining to an election or referendum with anyone except the Returning Officers.

8.11 Written instructions regarding voting procedures shall be posted in a visible location at all polling stations on campus:

8.12 Each candidate or referendum side may appoint one (1) scrutineer to observe the balloting procedure at each poll on campus. Nominations for scrutineers must be submitted to the Returning Officers two (2) business days prior to the opening of polls and must receive written certification from the CRO.

8.13 In order for a polling station on campus to be open, there must be two Poll Clerks inattendance.

8.14 Candidates are not to be seen or heard at any polling station on campus other than for the purpose of casting their own ballot.

8.15 No more than one (1) scrutineer per candidate or referendum side shall be permitted to remain at the poll on campus at any one time while the poll remains open.

8.15.1 Should the scrutineer contravene any election rule, the Returning Officers shall confiscate the scrutineer's certification.

8.16 Voters that reguire assistance shall indicate his or her preference to one of the Poll Clerks and the ballot shall be so marked.

8.17 If by any reason of emergency, a polling station does not open at the designated hour, or voting is interrupted during operation, the CRO shall extend polling hours or open the polling station on the following school day until a fair opportunity has been given for all! eligible electors to vote.

— A PPEAL PROCEDURES

Any decisions of the Elections Ge mmittee or Chief Returning-Officer (CRO) may be appea led. Notice and gr-ow tds-fer appeal shall be submitted in w riting to the Returning Officers no later than 4 :30pm, f ive (§} ku8ift&ss4ays after the-Cefftfwttee-of-GRO^s-wtiRgr

The Elections Committee shall f irst reconsider its initial decis ion as well as those made by the Chief-Returning Off icer, if the complaint-is-not-safe fas toriiy resolved, notice of intent to proceed w ith the-appeai must be r-eeei¥e44R-vi4 t iR§-b-y4 l -Re-tofftiRf -Qffi6er-s-wif1# i -f'i¥e-(§)-bi:fsim s s -day6-Qf-the-Committee's ruling. The Electoral Appeal Board shall then consider the-ease and its decis ion shall be final.

Appeals for a reeeunt must be received in w rit ing by the^ # y f Rifi§-Q#iQer-s-by-4f3Q-pfiv ^ Q-(2) business days after the initial counting of balloted

Immediately-after the rese M on -of all pending appeals, the CRO-#fail-pfQe}aim4he-sucoessful ca n d id a te ^ dtily-eleetedr

MemorandumFrom the office o f the...

Services CommissionerTO:FROM:SUBJECTDATE:

Dear Assembly,

Today we are recommending three changes to Operating Policy 1.9.8 - Mac Breadbin. These changes passed unanimously through the Services Committee on October 21, 2014, and was recommended by the Executive Board on November 7, 2014.

The change to section 2.4, removing "a minimum of twice per week" was done because Mac Breadbin distributes food on an as-needed basis. Due to the fluctuation that occurs from week to week, there may be a week that only one voucher or no vouchers are requested while the next week there may be seven or eight.

The change to section 3.2 from "Program Coordinator" to "Meal Exchange Coordinator" is a correction to the job title so that it accurately reflects the personnel structure of the service.

Section 3.3 "The Good Food Box Program Coordinator" was added to the operating policy as it is a position that is currently filled on the Mac Breadbin Executive and has been for quite a few years now. The addition is necessary to once again, accurately reflect the personnel structure of the service. The stipulations of section 3.3 were added following the model of section 3.2.

Best,

Natasha SandhuSRA Services CommissionerMcMaster Students Unionsraservices@msu. mcmaster, ca

Members of the Student Representative Assembly Natasha Sandhu, SRA Services Commissioner Changes to the Operating Policy 1.9.8 October 28, 2014


O P E R A T I N G P O L I C Y 1. 9.8 - M A C B R E A D R I N

1. PURPOSE

1.1 To coordinate the distribution of foodstuffs and other basic necessities to McMaster Universitystudents in need of assistance;

1.2 To coordinate fundraisers and food raisers which also raise awareness of issues regarding hungerwithin the greater McMaster community;

1.3 To develop educational materials for students in conjunction with relevant campus offices.

2. OPERATING PARAMETERS

2.1 MAC Bread Bin shall operate year round as a charity service within the McMaster Students Union;

2.2 MAC Bread Bin shall ensure that all of the items being distributed meet standards set by relevantlegislation;

2.3 MAC Bread Bin shall strive to protect the identity of all students that use the service;

2.4 MAC Bread Bin shall distribute food and other basic necessities in a secure, accessible, anddiscrete manner on campus-a-m-H4im}m-ef4wtee^

2.5 MAC Bread Bin shall work in conjunction with on-campus offices, departments, services, and clubs, and off-campus businesses and organizations that address the causes and consequences of hunger and/or other related issues within their mandates;

2.6 MAC Bread Bin shall coordinate fundraisers, or assist in the coordination of fundraisers with other campus groups over the course of the academic year with the top priorities being to obtain food and other basic necessities for students in need, to educate students on the causes and consequences of student hunger and options available to students in need.

3. PERSONNEL STROGTURE

3.1 The Director, who shall:

3.1.1 Be responsible for managing all activities of MAC Bread Bin;

Approved 05D (April 24/05)Revised 05P (Mar 12/06)Revised 08Q (March 15/09)Revised 09Q (March 14/10)Revised 11K (Nov 27/11)

OPERATING POLICY 1 .9 .8 - MAC BREAD BIN - Page 2

3.1.2 Perform duties outlined in the MAC Bread Bin Director job description;

3.1.3 Be hired by a hiring committee struck by the Executive Board that shall consist of:

3.1.3.1 The outgoing Director;3.1.3.2 The Vice-President (Administration);3 .1 .3 .3 One (1) Executive Board Member.

3.2 The Meal Exchange Coordinator,Proqram Coordinator, who shall:

3.2.1 Be responsible for overseeing the Meal Exchange program;

3.2.2 Perform duties outlined in the MAC Bread Bin Pregfam-Meal Exchange Coordinator jobdescription;

Srgr£3.3 Be hired by a hiring committee struck by the Executive Board that shall consist of;

3.2.3.13.3.1.1 The incoming MAC Bread Bin Director;3.2.3.23.3.1.2 The Vice-President (Administration);3.3.1.3 One (1) Executive Board Member.

3.4 The Good Food Box Program Coordinator, who shall:

3.4.1 Be responsible for overseeing the Good Food Box Program;

3.4.2 Perform duties outlined iri the Good Food Box Program Coordinator job description;

3.4.3 Be hired by a hiring committee struck by the Executive Board that shall consist of:

3.4.3.1 The incoming MAC Bread Bin Director;

3.4.3.2 The Vice-President (Administration);

3.2.3.33.4.3.3 One (1) Executive Board Member

MEMOFrom the office o f the...

Services Commissioner and Operations Commissioner

TO: Members of the Student Representative AssemblyFROM: Natasha Sandhu, Services Commissioner and Tristan Paul,

Operations CommissionerSUBJECT: Operating Policy 1.9.10 (Elections Department)DATE: November, 30th 2015

Dear Assembly,

This memo serves to outline the proposed changes to Operating Policy 1,9.10 (Elections Department) as recommended unanimously by the Services and Operations Committees.

The changes to the policy are outlined below:

Section 3.2 (Deputy Returning Officer)

The Change in section 3.2 is being proposed to reflect a shift in the DRO’s responsibilities to include being responsible for the promotion and advertising of all elections. The change being proposed is to add a section 3.2.2 that reads:

“Be primarily responsible for the promotions and advertising o f MSU elections and the Elections Department”

Section 3.3 (Poll Clerks)

The change here is to remove Poll Clerks from the normal Personnel Structure of the Elections Department. The primary goal of this change would be to remove the mandatory use of poll clerks in MSU elections. The rationale behind this change in the personnel structure is largely because since elections are held online there have been very few people voting at polling stations on campus.

Few voters utilize polling stations during elections. The Chief Returning Officer [Saad Syed] and Deputy Returning Officer [Naomi Pullen] believe that given the lack of turnout, the cost of poll clerks and poll materials is too much and could be better spent elsewhere. Saad and Naomi hope to re-allocate this portion of their budget into increased promotion for elections with the goal of attracting more voters.

It should also be noted that removing Poll Clerks from the Personnel Structure does not remove any student’s opportunity to vote in the election - every registered MSU voter receives an email to their McMaster Account and also has access to computers throughout campus.

Lastly, while Poll Clerks will not be a part of the normal personnel structure as stated above, they will be used when elections are not able to be held online (ex: paper balloting).

If you have any questions regarding changes to this operating policy please do not hesitate to contact us.

Best,

Natasha and Tristan

Natasha Sandhu Services Commissioner McMaster Students Union

Tristan PaulOperations Commissioner McMaster Students Union

Operating Policy 1.9.10 - Elections Department

1. PURPOSE

1.1 To administer and promote MSU elections and referenda in a fair and just manner;1.2 To assist with promoting Hamilton municipal, Ontario provincial and Canadian federal

elections on campus.


2.1 The Elections Department shall administer MSU elections and referenda in an unbiasedmanner according to the provisions of BYLAW 10 - ELECTIONS and BYLAW 10A - ELECTORAL PROCEDURE;

2.2 The Elections Department shall make all efforts to promote elections to the McMastercommunity;

2.3 The Elections Department shall be governed by the Elections Committee as perOPERATING POLICY 1.2.1.1 - ELECTIONS COMMITTEE.

3. PERSONNEL STROGTURE

3.1 The Chief Returning Officer (CRO), who shall:3.1.1 Oversee all activities of the Elections Department;3.1.2 Perform duties outlined in the Elections Department CRO job description;3.1.3 Be hired by a hiring committee struck by the Executive Board that shall consist

of:3.1.3.1 The outgoing CRO;3.1.3.2 The Vice-President (Administration);3.1.3.3 One (1) Executive Board Member.

3.2 The Deputy Returning Officer (DRO), who shall:3.2.1 Support the responsibilities of the CRO and manage all activities of the Poll

Clerks;gr£43.2.2 Be primarily responsible for the promotions and advertising of elections3rgrg3.2.3 Perform duties outlined in the Elections Department DRO job

description;3t2t33___; Be hired by a hiring committee struck by the Executive Board that shall

consist of:3.2.3.13.2.4.1 The outgoing CRO;3A 3 ^ 3.2.4.2 The Vice-President (Administration);

Approved SRA 09R (Mar 28/10)

Operating Policy 1.9.10 - Elections Department - Page 2

3.2.3.33.2.4.3 One (1) Executive Board Member.The Poll Clerks, who shall only be used in the case of paper balloting:3.3.1 Administer voting at poll stations during elections;3.3.2 Perform duties outlined in the Elections Department Poll Clerk job description;3.3.3 Be hired by the DRO through an application and interview process.

MemorandumTeaching Awards Committee

From the office of the...


Members of the Student Representative Assembly TAC CoordinatorChanges to the Operating Policy 1.2.1 November 11, 2014

Dear Assembly,

Attached you will find changes to the Operating Policy 1.2.1 - Teaching Awards This year with the help of Vice-President (Education), Rodrigo, and the Network for Community Campus Partnerships (NCCP), TAC has added a new award to recognize professors who excel in Community Engagement (CE) education. CE education has been taught on this campus for many years, but only recently has it started being recognized by the wider community. The criterion for this award has been added to the Operating Policy after consultation with NCCP, VP Education and the Services Committee. We hope this award reflect the numerous positive impacts the McMaster faculty continues to have on the community. Further, minor changes regarding the order of the awards criteria have been included by the Services Committee.

Best,

Mina Karabit TAC Coordinator McMaster Students Unionsraservices@msu. mcmaster, ca


Revised 83X, 84F, 85H, 85Q, 88K, 90R, 91R, 93N, 95S, 96Q, 97J, 98N, 99M, 02Q, 04E, 05P, 09R . 13 R

OPERATING POLICY 1.2.1 - TEACHING AWARDS COMMITTEE (TAC)1. PURPOSE

1.1 To recognize and encourage excellence in teaching at McMaster University by awarding MSU Teaching Awards, on behalf of the MSU members.


2.1 The TAC's voting members shall be:2.1.1 The Coordinator (chairperson);2.1.2 Three (3) SRA members;2.1.3 At least four (4) MSU members (non-SRA).

2.2 The TAC shall ensure that one (1) member of the committee or SRA attend the class of nominees to speak to the class and distribute evaluation forms;

2.3 The TAC shall confer awards by a two-thirds vote;

2.4 The TAC shall host the awards presentation before March 31st;

2.5 The TAC shall confer Academic Division Awards to one (1) instructor in each academic division who:

2.5.1 Did not receive the award for the previous academic year; 22.5.2 Rank among the top two (2) nominees per nomination period. The top nominees will be determined by the percentage of nominations cast from registered students in the instructor's course with the discretion of the coordinator.2.5.3 Received the highest average score of top nominees determined by the in class evaluations.

2.6 The TAC may confer Lifetime Achievement Award(s) instructors who:

2.6.1 Have shown dedication to teaching at McMaster University for a minimum of ten (10) years;2.6.2 Is close to retirement.2.6.3 Have shown evidence in their application of contribution to McMaster Academia, Student Life, and community outside of McMaster

2.7 The TAC may confer Merit Award(s) to instructors who:2.7.1 Are in their first or second year of teaching at McMaster University;2.7.2 Who has shown evidence in their application of contribution and teaching abilities that have been significant, effective and worthy of distinction;2.7.3 Are selected by TAC through a blinded review process of the applications

2.8. The TAC may confer Teaching Assistant Awards up to two (2) Teaching or Instructional Assistants each year who:

2.8.1. Rank among the top three (3) nominees per nomination period, The top nominees will be determined by the percentage of nominations cast from registered students in the instructor's course with the discretion of the Coordinator;2,8,2 Received the highest average score of the top nominees determined by the in class evaluations

2.9. The TAC may confer Pedagogical Innovation Award(s) to one (1) instructor who:2.9.1. Has shown innovation within their teaching or course design;2.9.2. Is one of the top four (4) nominees within their faculty;2.9.3. Has been selected by the TAC with the aid of the Vice-President (Education) through a blinded review process using comments received from the nomination and evaluation process.

2.10. The TAC may confer Community Engagement Award(s) to up to two (2) instructors each year2.10.1 Has shown dedication to Community Engaged Education at McMaster University;2.10.2 Has shown evidence in their application of contribution to the broader community.2.10.3 Are selected by TAC through a blinded review process of applications

2.1J4& The TAC shall confer awards on criteria including but not limited to:

2.1140.1 Organization of the material;2.H40.2 Ability to communicate;2.1J46.3 Delivery of style;2.1140.4 Flexibility; '2.1140.5 Accessibility;2.114-0.6 Approachability;2.H40.7 Enthusiasm of instructor;2,1140.8 Knowledge of Course Material;2.114079 Overall teaching ability.

2.1244 The TAC shall accept nominations for first term courses no later than the second week of November and shall | accept nominations for second term courses no later than the second week of February.

2.1342. The TAC shall meet at a minimum on a bi-weekly basis. |

3. PERSONNEL STRUCTURE3.1 The TAC Coordinator, who shall:

3.1.1 Be responsible for managing all activities of the TAC;3.1.2 Perform duties outlined in the TAC Coordinator job description;3.1.3 Be hired by a hiring committee struck by the Executive Board that shall consist of:

3.1.3.1 The outgoing Coordinator;3.1.3.2 The Vice President (Education);3.1.3.3 One (1) Executive Board Member.

3.2 The SRA and MSU members, who shall:3.2.1 Support the TAC Coordinator in completing his or her responsibilities;3.2.2 Be selected by the SRA via election.

3.3. The Volunteers, who shall:3.3.1. Support the TAC Coordinator in completing their responsibilities;

3.3.2. Be selected by the TAC Coordinator.

ifrip- MiMasrr JSreTcras MSU · Moved by Nestico-Semianiw, seconded by_____, that the SRA open (1)...

Documents

Transcript of ifrip- MiMasrr JSreTcras MSU · Moved by Nestico-Semianiw, seconded by_____, that the SRA open (1)...