International Federationof Red Cross and Red Crescent Societies

IFRC SCT Approach

1. Structure of the SCT: roles

2. Deployment of the SCT members

3. Funding of SCT members

4. Funding of the « operational costs » of coordination

5. Available Tools & Equipment

6. Scope of the SCT, Resident Coordinators, Handovers

International Federationof Red Cross and Red Crescent Societies

1.1 Key roles of the SCT

Coordinator: From Red Cross Red Crescent Team leader. Responsible for: overall coordination,

team management

Information Manager

Technical Coordinator From cluster partners (CARE, OXFAM…) Familiar with local context

Recovery Advisor From cluster partners (UNHABITAT, CARE…)

International Federationof Red Cross and Red Crescent Societies

1.2 Other roles Hub Coordinator:

Relation with hubs

Environmental Advisor From cluster partners (ProAct, WWF…) Already 2 trainings have taken place

Mapping Advisor From cluster partners (CartONG, ….) GIS, mapping skills

Liaison Officer: From Red Cross Red Crescent National Society Link with local resources (NS, Government) Link with Contingency Planning

International Federationof Red Cross and Red Crescent Societies

1.2 Other roles

Comunity liaison, Government liaison, Private sector liaison Media and Comms Advisor Admin/Finance/HR: operational expenses Logistics Advisor Ops specific technical advisors: Debris advisor, Urban

Settlement Advisor, Housing Land and Property Rights Advisor...

Other roles

International Federationof Red Cross and Red Crescent Societies

1.2 New roles

Age Advisor: Seconded by HelpAge Provide guidance on how to include age in shelter.

Accountability Advisor Seconded by CARE Increase accountability of the cluster

Assessment Advisor + Assessment Mapping Advisor Seconded by ACTED/IMPACT Implement/pilot assessment methodology.

International Federationof Red Cross and Red Crescent Societies

1.3 Other issues around roles

Inter-agency team for inter-agency coordination: some members provided by cluster partners

“Deputy” position for exposure/ first mission

Importance of national staff: Role can become a team Hired through the IFRC delegation or National Society. Other

ways? Not used enough?

Hubs: run by SCT or by cluster members Technical support from SCT Financial support from SCT

International Federationof Red Cross and Red Crescent Societies

1.4. Team Management and oversight

All members of the SCT report to SCT Coordinator, independently of their Deploying Entity.

The Coordinator reports to: Technical aspects related with coordination: IFRC Shelter Dpt. Security, admin, country and or NS related issues: IFRC responsible

in country (HoD, FACT team leader, Regional HoD)

Support from Global Focal Points: Neil Bauman: Global Focal Point for Information Management Global Focal Point for Coordination: Anna Pont (British RC) Assessment Global Focal Point hosted by ACTED/IMPACT as part

of the mentioned project.

International Federationof Red Cross and Red Crescent Societies

IFRC SCT Approach

1. Structure of the SCT: roles

2. Deployment of the SCT members

3. Funding of SCT members

4. Funding of the « operational costs » of coordination

5. Available Tools & Equipment

6. Scope of the SCT, Resident Coordinators, Handovers

International Federationof Red Cross and Red Crescent Societies

2. Deployment Mechanisms

When to deploy When Shelter Cluster is activated When Shelter actors have coordination needs even if clusters

are formally not activated. Roster, alert

Individuals and their NS SCT Sr Officer + Reg Sr Officer By email, working on sms alert (FACT)

Deployment Alternatives: Preferred option: Hired by deploying entity Second option: Hired by IFRC: Consultants Delegates

International Federationof Red Cross and Red Crescent Societies

2.1 Hired by deploying entity Same for all funding alternatives (fully funded, partially

funded, funded by IFRC) Deploying entity pays for “personal work-related” expenses:

Flights (international) Flights (in-country) Visas Hotel accommodation Perdiem National transportation when individual

Deploying entity provides: Computer and other “personal” equipment (camera….) Health issues including vaccinations Insurance Training

5,000 USD Advance

International Federationof Red Cross and Red Crescent Societies

2.2 Hired by IFRC: delegate

IFRC will organize and pay: Flights (international and in-country) Visas Hotel accommodation MSA (Monthly Subsistence Allowance) + R&R (if applies) National transportation Computer and other equipment (camera….) Health issues including vaccinations Insurance

International Federationof Red Cross and Red Crescent Societies

2.3 Hired by IFRC: consultants

The consultant pays for his/her own “personal work-related” expenses: Flights (international and in-country) Visas Hotel accommodation Perdiem National transportation when individual

These expenses are invoiced for at the end of contract

The consultant takes care of: Computer and other “personal” equipment (camera….) Health issues including vaccinations Insurance

30% Advance in contract

International Federationof Red Cross and Red Crescent Societies

IFRC SCT Approach

1. Structure of the SCT: roles

2. Deployment of the SCT members

3. Funding of SCT members

4. Funding of the « operational costs » of coordination

5. Available Tools & Equipment

6. Scope of the SCT, Resident Coordinators, Handovers

International Federationof Red Cross and Red Crescent Societies

3. Funding deployment of SCT members

Earmarked funds for this are being requested in the Emergency Appeal: Global Project: GXX0001 If no Appeal or not enough funds: Global Shelter Programme

Preferred alternative: fully funded by deploying entity. Other alternatives:

National Society invoices IFRC for the whole deployment or part of it.

Cluster partners sign an agreement with IFRC for funding for the whole deployment or part of it.

International Federationof Red Cross and Red Crescent Societies

3.1 Fully Funded by Deploying Entity

If Deploying Entity is a RC National Society: Registered as in-kind donation in the Appeal Cost registered will be the estimated in the budget (13,000

person/month) unless real cost is given by National Society

If Deploying Entity is a Cluster Partner: Possibility to apply for funds in the Flash Appeal either in

Shelter or in Coordination chapters.

International Federationof Red Cross and Red Crescent Societies

3.2 Not fully funded by Deploying Entity

No difference for deployment procedures

National Societies invoice IFRC for the whole deployment or part of it. Possibility to contribute to the Appeal

Cluster partners sign an agreement with IFRC for funding for the whole deployment or part of it.

International Federationof Red Cross and Red Crescent Societies

IFRC SCT Approach

1. Structure of the SCT: roles

2. Deployment of the SCT members

3. Funding of SCT members

4. Funding of the « operational costs » of coordination

5. Available Tools & Equipment

6. Scope of the SCT, Resident Coordinators, Handovers

International Federationof Red Cross and Red Crescent Societies

4. Funding of the Operational Costs Earmarked funds for this are being requested in the

Emergency Appeal: Global Project: Gxx0001 If no Appeal or not enough funds: Global Shelter Programme

Head of Shelter&Settlements Dpt is budget holder but can delegate authority to coordinator Not to consultants: then Head of Delegation/ Reg Deleg. Based on detailed budget done by coordinator. Typically

5,000 CHF/month Local staff, office&car rental, translation services, stationery,

meeting expenses, communications (phones, internet), group accommodation…

Paid by IFRC delegation charged to appeal Gxx0001 Possibility to get advances from your National Society

(additional to 5,000 USD). Also possible from delegation

International Federationof Red Cross and Red Crescent Societies

Example of budgetShelter Cluster Coordination Team - West Sumatra

Budget October-December 2009   IDR CHF

9375.00 1

October Unit Price per unit Total IDR. CHF

         

Office rent 1 1,500,000 1,500,000 160.00

Internet installation and equipment 1 2,350,000 2,350,000 250.67

Refreshments for meetings 1 200,000 200,000 21.33

Transport (hire, fuel, tolls, parking) 2 10,000,000 20,000,000 2,133.33

Office supplies (printer, ink, water dispenser, paper etc) 1 8,000,000 8,000,000 853.33

Communication (pre-paid cell phone cards, hotel phones, etc.) 1 1,000,000 1,000,000 106.67

Photocopy and meeting supplies 1 2,000,000 2,000,000 213.33

Admin asst / translation 2 5,000,000 10,000,000 1,066.67

      45,050,000 4,805.33

November        

Office rent 1 1,500,000 1,500,000 160.00

Refreshments for meetings 1 200,000 200,000 21.33

Transport (hire, fuel, tolls, parking) 2 10,000,000 20,000,000 2,133.33

Office supplies (ink, water, paper, elect etc) 1 3,000,000 3,000,000 320.00

Communication (pre-paid cell phone cards, hotel phones, etc.) 1 1,000,000 1,000,000 106.67

Photocopy and meeting supplies 1 2,000,000 2,000,000 213.33

Admin asst / translation 2 4,000,000 8,000,000 853.33

         

      35,700,000 3,808.00

International Federationof Red Cross and Red Crescent Societies

IFRC SCT Approach

1. Structure of the SCT: roles

2. Deployment of the SCT members

3. Funding of SCT members

4. Funding of the « operational costs » of coordination

5. Available Tools & Equipment

6. Scope of the SCT, Resident Coordinators, Handovers

International Federationof Red Cross and Red Crescent Societies

5.1 Tools and Equipment

Pelikan Boxes in 3 modules with: Module 1: Projector, laptop, pendrive, mobile phones Module 2: 2 laptops with backpacks Module 3: printer/scanner, wifi, Thuraya satellite phones,

Satellite phone for data (V-GAN)

Simultaneous interpretation equipment

International Federationof Red Cross and Red Crescent Societies

5.1 Tools and Equipment

Website: www.sheltercluster.org

Coordination Toolkit with checklists, formats, examples, folder organisation. Available at www.sheltercluster.org

Coordination Handbook

Dissemmination material on SCT: available at https://www.sheltercluster.org >About us>Coordination Team. Includes a guide to messaging affected population developed with InfoasAid and other tools.

International Federationof Red Cross and Red Crescent Societies

5.2 Other resources

Gender Advice: Support on gender can be provided by the GenCap advisor upon request.

Engineers/Architects with basic humanitarian training: are available for shelter agencies for free for a month in the initial 3 months of the response. (provided through WEF)

International Federationof Red Cross and Red Crescent Societies

IFRC SCT Approach

1. Structure of the SCT: roles

2. Deployment of the SCT members

3. Funding of SCT members

4. Funding of the « operational costs » of coordination

5. Available Tools & Equipment

6. Scope of the SCT, Resident Coordinators, Handovers

International Federationof Red Cross and Red Crescent Societies

6. Scope of the SCT

Content of the coordination services All issues related with Shelter: emergency,

transitional, permanent. This includes camp planning, HLP, urban

design, shelter support to host families, shelter in camps...

Time frame Commitment to emergency phase Can be extended if: requested, and funds are

available, and appropriate staff is available.

International Federationof Red Cross and Red Crescent Societies

6.2. Resident Coordinators

Resident Coordinators do not need to abide by Humanitarian Reform. They may not consider Humanitarian Country Teams but UN Country Teams. IFRC may not be involved in conversations.

OCHA is our best ally when dealing with Resident Coordinators.

SCT Coordinator informs the Resident Coordinator but has no accountability to him/her.

International Federationof Red Cross and Red Crescent Societies

IFRC UNHABITAT, UNDP… RC NATIONAL SOCIETYRC NS

GOVERNMENT

Country level co-leads

6.3. HANDOVERS