IFFCO

V.M.PATEL COLLEGE OF MANAGEMENT STUDIES

SHRI V.M.PATEL COLLAGE OF

MANAGEMENT STUDIESB.B.A. PROGRAME

KHERVA

This is to certify that

Mr .TRIVEDI VISHAL NARESHBHAI Of F.Y.B.B.A. “D”. ROLL No: - 235 EXAM NO:-…………… Has completed his industrial training as per the syllabus industrial training Report under our supper vision and his own contribution for making this report during the year 2005-06 is appreciated.

Date: -

Place: -

Professor-in-charge Principal


PREFACE

B.B.A.. Programmer a professional course requires knowledge of not only theorical but also requires practical knowledge as a student of BBA.

I have selected IFFCO. For training which is well famous pharmaceutical company in this area . There is an only industries. Which can gets constant stand not only in India but also in other countries. We all know that the profit margin of fertilizer company is very high. I have visited IFFCO. It was a very experience for me to look at the practical side of the business.

I have prepared report about various department of company i.e. production department, Marketing department, Finance department, Personal department. I have tried my best effort to prepare this report all the information regarding this industry.

Trivedi Vishal N.

FY. BBA, ‘D’

Roll no – 235,

Exam no - ……


ACKNOWLEDGEMENT

A project report preparation I am thankful to them who have helped me a lot for preparation of report for the practical training in F.Y.B.B.A. I am very much thankful to our professor, Mr. Principal of our collage and to the company as well as company’s members who helped me in providing the information require for our report. I am thankful to

Mr.Maulik Prajapati ( PROFESSOR)

Mr.Vipul Patel (PROFESSOR)

Both of the sir give me guidance to make a report and also thankful to university to plunge me in the stream of practical management. I am also thankful to

Mr.K.M.Chudasma. (H.O.D.)

We are also thankful to the manager of IFFCO INDUSTRY who gives me detailed information about industry.

This entire professors and managers gave us some good instructions and vide guideline to make and industry training report.

Trivedi Vishal N.

FY. BBA, ‘D’

Roll no – 235, Exam no -

……


INDEX

NO PARTICULAR PAGE NO

I Preface

II Acknowledgement

III General Information 01

1 Company Profile 03

1.1 History of Fertiliser Industry 04

1.2 About IFFCO 05

1.3 Mission, Our Approach & Commitment 07

1.4 Boards of Director 08

1.5 Bankers 09

1.6 Organization structure 10

2Production Department

11

2.1 Products 12

2.2 Raw Material 12

2.3 Production Process 13

3 Marketing Department16

3.1 Introduction of Marketing 17

3.2 About Marketing 18


3.3 Pricing Policy 19

3.4 Distribution channel 20

4 Human Resources Department 21

4.1 Labour Welfare Scheme in Pare 22

4.2 Time Keeping System 26

4.3 Grading system 27

4.4 Requirement & selection 28

4.5 Training & Development 31

4.6 Promotion 32

4.7 Demotion & Transfer 33

4.8 Transportation 34

5 Finance Department 36

5.1 Introduction 37

5.2 Financial planning 38

5.3 Budgeting of IFFCO 39

5.4 Balance sheet 41

6 AWARDS 43

7 Conclusion 47

8 Bibliography 48


1

GENERAL INFORMATION

Name of Industry

Iffco Industry, Kalol,Kasturi Nagar, Near G’Nagar,Pin-382423,Gujarat (India).Ph-02764 223256/58

Registered Office

Iffco34,Nehru Place,New Delhi

Date Of Registration Navember 3rd,1967


As a Co-Operative Society

Initial Production November 5th, 1975

Size of Unit

Large Scale unit

Area Occurred -- 96 Hectares

2

Head of Unit Mr. K.L.Singh

(Executive Director)

Editors

Mr.C.N.Shah(cnshah@iffco nic.in)

Mr. A.K.Saxena (aksaxena@iffco nic.in)

AUDITORS

M/S. S.P. Chopra & Co, Chartered Accountant,N Block, Bombay Life Building,Connaught Place,New Delhi-110001


M/s Arun Singh & Co.Chartered Accountant,F – 7, Lajpat Nagar – 3New Delhi- 110024

M/S J.C. Bhalla & Co,Chartered Accountant,18 – A, Nizamuddin West,New Delhi- 110013

3


4

(1.1) HISTORY OF FERTILISER INDUSTRY

The fertilizer industry in India consists of three major players; The Government owned Public Sector undertakings, Cooperative Societies like IFFCO, KRIBHCO and units from Private sector. There are about 33 major producers producing N and NP/NPK fertilizers in the country at present. The fertilizer industry of India had made constructive use of the fertilizer provided by the Government of India to ensure that the country achieved reasonable self-sufficiency in food grain production. The fertilizer industry has organized itself through Fertiliser Association of India (FAI) to coordinate with the Government of India to achieve the macro-economic objectives related to agricultural sector and to provide other services.


5

(1.2) BRIEF HISTORY IFFCO

The Indian Farmers Fertiliser Co-operative Limited (IFFCO) is one of the largest producers of fertilizer in India. Due to large imports of fertilizer by the country before and after independence, need was felt to make India self reliant in the fertilizer industry. IFFCO, the government of India extended a share of 51% of the authorized share capital. Some loan was taken from the financial institution. The remaining capital was raised through village level co-operative societies. Each co-operative society has a minimum of 2 farmers, each farmer having a minimum of 1 share of Rs.1000 each. At the initial stage, IFFCO managed to approximate 30,598 such co-operative societies. IFFCO was registered on 3rd November 1967 under the Bombay Co-operative Act.

The first plant of IFFCO was commissioned at Kalol in November 1974 to produce Ammonia. Its commercial production started on 1st

March 1975 subsequently; a Urea plant was commissioned in January 1975, which began its commercial production on 1st April 1975. Kalol plant has a capacity of 3,00,300 tones of ammonia and 3,96,000 tones Urea per year.


The Kandla plant was commissioned on 26th November 1974 and the commercial production of NPK/DAP (Phase – 1, Train A&B). Started on 4th June 1981 and its commercial production started on 6th

September 1981. Kandla plant has capacity of 3,09,130 tones per year in terms of P205.

The ammonia plant at Phulpur started its commercial production on 10th October 1980 and that of urea on 15th October 1980. Phulpur plant has capacity of 2,97,000 tones of ammonia and 4,95,000 tones urea per year.

The Aonla plant, fourth in the series, started commercial production in July 1988. The plant based on natural gas has capacity to produce 4,95,500 tones of ammonia and 7,20,000 tones urea per year.

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IFFCO is one of the largest fertilizer manufacturing co-operative in Asia. IFFCO’s four plant at Kalol, Kandla, Phulpur and Aonla produced 27.36 lakh tones of fertilizer materials, which contributed about 13% of nitrogenous and 19% of phosphoric fertilizer, produced in the country. IFFCO is the biggest multi co-operative society in Asia with an authorized capital of Rs.1150 crore.

Under the single window scheme 175 service centers are supplying all agriculture inputs like fertilizers pesticides, agricultural implements and technical advice to the farmers. Over 1500 societies have been developed under the IFFCO-NCDC program on the pattern on service centers. IFFCO Board of Directors consists of a Chairman and Vice-chairman and other 27 directors representing Government of India, Financing institutions, National level state co-operative marketing federations.

The Managing Director of IFFCO is the chief executive of institutions and all IFFCO policies, decision and rules and regulations, regulating IFFCO business and services are the major responsibilities with the chief executive Mr. U.S.Awasthy is the present Managing Director of IFFCO. The Head-office of IFFCO is at New Delhi. The functional departments at the Head Office are as follows:


Marketing Personnel and Administration Marketing Accounts Agriculture Service Marketing Service and Post Operation Physical Distribution / Transportation Training and Development Public Relation

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(1.3) MISSION, OUR APPROACH & COMMIMENT

Mission

IFFCO's mission is "to enable Indian farmers to prosper through timely supply of reliable, high quality agricultural inputs and services in an environmentally sustainable manner and to undertake other activitities to improve their welfare"

Our Approach

To achieve our mission, IFFCO as a cooperative society, undertakes several activities covering a broad spectrum of areas to promote welfare of member cooperatives and farmers. The activities envisaged to be covered are exhaustively defined in IFFCO’s Bye-laws.

Our Commiment

Our thirst for ever improving the services to farmers and member co-operatives is insatiable, commitment to quality is insurmountable and harnessing of mother earths'


bounty to drive hunger away from India in an ecologically sustainable manner is the prime mission.

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(1.4) Boards Of Director

Shri Surinder Kumar Jakhar , Chairperson

Shri. N. P. Patel , Vice-Chairperson

Directors

Shri Chandra Pal Singh

Shri Tarun Bajaj

Shri D. Satya Murty

Shri Mostafa Sardar

Shri Harminder Singh Jassi

Shri M.A.Khan


http://www.iffco.nic.in/applications/iffcowebr5.nsf/bcbea307bdd28640e52566a4003a8cc1/721ce864cc920c4c65256e9e00348143?OpenDocument

http://www.iffco.nic.in/applications/iffcowebr5.nsf/bcbea307bdd28640e52566a4003a8cc1/4d83333e9b084e5a65256d1100457f7d?OpenDocument

http://www.iffco.nic.in/applications/iffcowebr5.nsf/bcbea307bdd28640e52566a4003a8cc1/4d83333e9b084e5a65256d1100457f7d?OpenDocument

http://www.iffco.nic.in/applications/iffcowebr5.nsf/bcbea307bdd28640e52566a4003a8cc1/721ce864cc920c4c65256e9e00348143?OpenDocument

Shri R.S. Hingankar

Dr. Dinesh Kumar Goyal

Shri Pramod Kumar Singh

Shri Ajit Kumar Singh

Shri Vithalbhai H. Radadia

Shri Sheesh Pal Singh

Shri Raj Kumar Tripathi

Shri Balvinder Singh Nakai

Shri Ravindra Pratap Singh

Shri K. Srinivasa Gowda

Shri R.K.Dhami

Shri B.S.Vishwanatha

1. Managing Director

Shri. U.S.Awasthi

2. Marketing Director

Shri. D.K. Bhatt

3. Finance Director

Shri. Rakesh Kapur

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(1.5) Bankers

Indian Overseas Bank State Bank of India Bank Of Baroda

The Maharastra State Co-Operative Bank Ltd. The West Bengal State Co-Operative Bank Ltd. Madhya Pradesh State Co-Operative Bank Ltd. The Karnataka State Co-Operative Bank Ltd. The Punjab State Co-Operative Bank Ltd. Punjab National Bank.


http://www.iffco.nic.in/applications/iffcowebr5.nsf/bcbea307bdd28640e52566a4003a8cc1/925895f4392fef8c65256a80001e107b?OpenDocument

10(1.6) ORGANISATION STRUCTURE

IFFCO – KALOL UNIT

NEEP OF P&A FIRE& SAFETY PURCHASED STORE DEPARTMENT DEPARTMENT DEPARTMENT

CHIEF MANAGER (MATERIAL)

MANAGER MANAGER DEP.MANAGER CHIEP SECTION (WELFARE) (PUBLIC ) (GENERAL AND ADM.) OFFICERSTORE MANAGER


DEPUTY MANAGERSENIOR MANAGE

CHIEF MANAGER (MATERIAL) STORE

OFFICER-1 STORE OFFICE-2 SENIOR MANAGER (PURCHASE)

DEPUTY MANAGER CUSTORDY

INVENTORY OFFICER PURCHASE MANAGER PURCHASE OFFICER

(GENERAL)

RECEPTSACTION) DEPUTY MANAGER ASSISTANT MANAGERFIRE AND SAFETY MANAGER (PURCHASE)

ASSISTANT

FINANCE CHIEF MANAGER STAFF MARKETING

STORE KEEPERSR. SAFETY INSPECTOR SENIOUR

FINANCE MANAGER CHIEF MARKETING

STAFF

DEPUTY MANAGER MARKETING JOURNAL SENIOR STORE KEEPINGSENIOR LEADING FIREMAN

STORE KEEPING

OFFICER

OFFICER STAFF

STAFF

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12

( 2.1) PRODUCTS

Urea

Capacity 0.55 Milloin

Ammonia

Capacity 0.36 Million

Dry-ice

Liquid co2


(2.2) RAW MATERIAL

Natural Gas Associated Gas Naphtha Gas Bore Well Water Fuel Oil Electric Power

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(2.3) PRODUCTION PROCESS

Urea Process Ammonia Process Npk / Dap

UREA PROCESS

IFFCO’S Urea is not merely a source of 46%of nutrient nitrogen for crops ,but it is an integral part of millions of farmers in India.Bag of IFFCO is a constant source of confidence and is a trusted companion for Indian farmers.


When farmers buy IFFCO’s ures, they know that what they get is not just a product but a complete package of service,ably supported by a dedicated team of qualified perssonal. More importantly, they are aware that it is their own urea, produced at supplied by a co-operative society owned by themselves.

About Urea

Urea is the most important nitrogenous fertilizer in the country because of its high N content (46%N). Besides its use in the cror it is used as a cattle feed supplement to replace a part of protein requirement. It has also numerous industrial uses notably for production of plastics.

Specification of urea as per Fertilizer control order

1. Moisture %by weight, maximum 1.0

2. Total N %by weight (on dry basis) minimum46.0

3. Biuret % by weight, maximum 1.5

4. Particle size 90% of the material shall pass thought 2.8 mm sieve and not less than 80% by weight shall be retained on 1 n is sieve.

14

If urea applied to bare soil surface significant quantities ammonia may be lost by volatilization because of its raj hydrolysis to ammonium carbonate. The hydrolysis of urea can altered by the use of several compound called urease inhibito. These inhibitors inactivate the enzyme and thereby prevent trepid hydrolysis of urea in solls is also responsible for ammonia injury seedlings if large quantities of this material placed with respect to seed can eiiminate this difficulty.

Ammonia Process

The plant is designed to produce 1100 tonnes of ammonia per day based on MW Kellogg steam reforming process. Original name plant capacity of the Plant was 910 tpa, which is upgraded to 1100 tpa in the year 1997 after Kalol expansion. Naphtha as well as natural gas is used as feedstock. Naphtha is prereformed in Pre reformer mainly to methane, hydrogen and CO2 and is further reformed in Primary reformer after mixing with natural gas. Natural gas is purified in the Desulphuriser and then mixed with steam and partially reformed in Primary reformer. The Pprimary reformer is supplied with associated gas and naphtha as process fuel. A mixture of gases, coming out from Primary Reformer, enters Secondary Reformer where stoichiometric


quantity of air is introduced.

The gases leaving the Secondary Reformer contain nitrogen, hydrogen, carbon monoxide and carbon dioxide. These gases are passed through Shift Converters where most of the carbon monoxide gets converted to carbon dioxide. This converted gas is purified in an Absorber where carbon dioxide is absorbed in an aqueous MDEA (methyl diethyl lamine) solution. The MDEA (methyl diethyl amine) solution is regenerated in Strippers where carbon dioxide is stripped off and sent to urea plant. The gases are again purified in the Methanator where the remaining small quantities of carbon oxides are converted to methane. The gas after purification is a mixture of mainly nitrogen and hydrogen in 1:3 proportion. It is compressed and sent to Ammonia Synthesis Converter along with recyclegases.

NPK/DAP

As far as Indian farmer is concerned, IFFCO's NPK/DAP is not just a source of crucial nutrients N, P, K for the crops, but is an integral part of his/her quest for nurturing mother earth. The bountiful crop that results from this care is an enough reason for the graceful bags of IFFCO NPK/DAP bags to be an integral part of the farmers's family.

The two grades of NPK produced by IFFCO, 10:26:26 and 12:32:16, indicating the content of N, P, K proportion, are tailor made to supply the exact

15

composition required for replinishment of the soil. The Indian farmer's confidence and trust stems from the fact that IFFCO's NPK/DAP are merely a part of a complete package of services, ably supported by a dedicated team of qualified personnel. More importantly, they are aware, IFFCO is a cooperative society owned by farmers cooperatives.


DAP/NPK

Diammonium Phosphate

It is the most popular phosphatic fertiliser because of its high analysis and good physical properties. The composition of pure salt of DAP is N-21.19% and P205 -53.76%. Fertiliser grade DAP is 18:46:0.

NPK Complex Gread

NPK complex fertilisers produced at Kandla are DAP based grades. At present two grades Grade I - 10:26:26 and Grade II - 12:32:16 are produced.

Granular NPK complexes are free flowing and do not pose any problem during handling and storage. However, exposure of material for long period to very high humidity may cause caking. Therefore, NPK complexes are bagged

inquality tested HDPE bags to prevent ingress of moisture.

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17

(3.1) INTRODUCTION

Marketing has vital role in our day-to-day life. It is the broadest field among the entire different field and it is more practical then any other field. It cannot be seen but automatically it place and vital role in our routine life.


Marketing is social and managerial process by which individual and groups obtain what they need and want through creating, offering, and freely exchanging products and services of value with others.

“Marketing management” is the analysis, planning, implementation and center of programmes designed to create build and maintain beneficial exchange with target buyers for the purpose of achieving organizational objectives.

There are five alternative concepts of Marketing.

Production concept Product concept Selling concept Marketing concept Social concept

The major functions of marketing are

Product decision

Pricing decision

Distribution decision

Promotional decision

Marketing research

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(3.2) ABOUT MARKETING

Marketing: -

The marketing strategy of IFFCO is designed to ensure timely availability of reasonably priced quality product right at the door step of the farmers through nationwide co-operative network for this, five zonal offices, 14 stat office and 62 area


office are in operation. Marketing division was awarded ISO-9002 for marketing fertilizer, strengthening co-operative & providing services to farmers and the rural community.

Marketing offices: -

IFFCO distributes its fertilizer material through more than 33000 co-operative societies. IFFCO has a wide marketing network spread throughout the country IFFCO’S marketing activities are co-ordinate through five zonal office oversees the activities of stat office which in turn co ordinate the various activities of the area office. Are office conduct IFFCO’S marketing operation in few districts through field officers at present, about 450 field officer undertake distribution of fertilizers and various other promotional activities.

Marketing Activity: -

Agricultural extension and fertilizer use promotion programmed are on integral part of the marketing activity program are conducted at Area/State/Zonal office under the guidance of agriculture scientist program under taken are:

Balanced fertilization program Adoption of village for all round socio-economic development Farmers visit to various agricultural institutes and research forms Farmer meeting, field days and crop seminars Mobile soil testing laboratories with audio visual aids.

` 19

(3.3) PRICING POLICY

The prices of various grades of fetilisers in India are covered under the administer pricing mechanism i.e. the prices are regulated by the government. The work of administering the price fund account and determining the retention price from time to time has been entrusted to the Fertiliser Industry Co-ordination Committee (FICC), an office


attached to the Department of Fertilizers, Ministry of Chemicals & Fertilisers. Of late there has been a small change in this policy by which some of the fertilizers (including NPK grade 1, 2 and DAP) has been decontrolled and brought out an administered price mechanism. Pricing of decontrolled fertilizers manufactured by the society and not to the sale of other products like Malathion, Dry ice, sale of ammonia to outside parties, etc. Imported fertilizers are also outside the scope of pricing system.

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(3.4) DISTRIBUTION CHANNEL

Most producers do not sell their goods directly to the final users. Between producers and users stand intermediaries who work on behalf of the producer’s and users. These intermediaries are called channel of distribution.


Marketing channels are sets interdependent organizations involved in the process of making product available for use or consumption. Distribution channel of IFFCO

The fertiliser has no direct Marketing. It’s marketing is totally done through co-operative societies. IFFCO follows the following distribution Channels.

IFFCO Fertiliser

Sole Distributors

Gujcomasol

Dist. Co-op. purchase & sale Union Ltd.

(Dist. Wholeseller) D.P.S.O.

Taluka Co-op. purchase & sale Union Ltd.

(Taluka Agent) T.P.S.O

Village Co-operative

Gujcomasol has recognized DPSO as it district wholesaler. They turn in turn appoint taluka agent. Societies have to place their indent through TPSO. A charge has been bought into effect from April 1978. so as to ensure that the link of Co-operative. Hereby is well observed. Village Co-operative to get their supplies from TPSO. They do not have direct connection with DPSO. Or Gujcomasol.

The Co-operative network presently amprises 29 state level marketing federation, 16 special commodity Co-operative federation, 171 District level marketing Societies. 3632 general purpose marketing societies and 3290 special commodity societies supported by about 89000 village level Co-operative in the Country.In short, presently about 33% of the fertiliser supply is to distributed through this channel.

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22

(4.1) LABOUR WELFARE SCHEME INPARE


IFFCO is a Multi State Cooperative Society registered under Bombay Cooperative Societies Act (Act 7 of 1925) under Multi Unit Cooperative Societies Act 2002. Being a Cooperative Society, the philosophy of the organization is guided by the Cooperative principles for economic and social betterment through self-help and mutual aid. IFFCO views its human capital as a key source in achieving its vision of becoming the global leader in fertilizer industry. In rapidly changing business environment it has become even more important to create a culture of high performance across the organization, which can be achieved only with mutual care for each other’s requirement. Apart from paying the best salary in the fertilizer industry the Society has taken special care in designing various needs of its human resource. The different welfare schemes formulated by IFFCO are given herein below. Some of them have their origin linked to different statutory provisions whereas some of them are non-statutory in nature.

► Facilities

MEDICAL ASSISTANCE SCHEME:

The society has a comprehensive medical benefit scheme for its employees. The employee and his dependent family members are eligible for reimbursement of medical expenses in respect of any ailment, disease, injury, or disability suffered by them. For routine medical treatment the ceiling is as under:

No.of family members Ceiling for routine Medical

Treatment(per annum)

For 2 family members Rs. 2250

For 3 family members Rs. 4500

In case of chronic diseases, specialized treatments, hospitalization, pathological and radiological tests special medical sanctions are given at actual

23

We have full fledged dispensaries at our factories manned by doctors, nurses and paramedical staff who provide Medicare facilities to the employees and their dependents. Besides this, most of the good hospitals and nursing homes in the vicinity are on the approval panel of IFFCO, where the employees and their dependent family members can be referred for treatment, according to requirement.


Employees and their family members are periodically examined and the report is given to them with doctor’s suggestions for remedial action.

In the last financial year IFFCO incurred an expenditure of Rs. 7.63 crore on medical expenses for the employees for the employees and their dependents.

1. CANTEEN:

Canteens have been provided at our factories, which provide lunch, tea and snacks. Canteen management committees consisting of the employees also monitor the menus, cleanliness, quality of food. Canteen Subsidy is paid @ 7% of the basic pay to officers and @ 5% of basic pay to workmen.

3. IFFCO COOPERATIVE STORES:

IFFCO Cooperative societies have been established at our townships, where employees get their household goods at fairly reasonable rates. Cooking gas is made available through their gas agency. Demonstration of household goods like kitchen items, fancy items, ready made garments is organized frequently.

4. TRANSPORT FACILITIES: IFFCO is providing bus facility to its employees for coming to their workplace at our factories.

24

5. EDUCATION FACILITIES:

IFFCO has provided facilities for operating of schools at different units. IFFCO’s Kalol unit has allocated Rs. 13.47 lakhs during the year 2002-03 towards the running of primary section medium of Asia English School and Kasturinagar Prathmik Shala at Kalol unit during the year


2002-03. Aonla unit is providing financial assistance of Rs. 15,000/- per month to Subah Siksha Kendra to run a nursery school in township. Kandla unit provided financial assistance of Rs. 12.5 lakhs to Aum Vidya Mandir during the year 2001-02.

6. GROUP LIFE INSURANCE SCHEME:

FFCO has taken a policy from Life Insurance Corporation to provide a death cover to its employees, equivalent to 15 months salary, subject to a maximum of Rs. 1,00,000/-.

7. KISAN SEWA FUND:

IFFCO had always been in the forefront of activities for the rescue of victims of natural calamities every year significant contributions both monetary as well as in kind are made by IFFCO along with separate Contribution by the employee.

The death and devastation caused by the massive earthquake in Gujarat measuring 6.9 on Rich Scal on Jan 26,2001 Followed by hundreds of tremors during Jan-Feb, 2001, has shaken the conscience of the nation IFFCO’S Kalol and Kandla units have launched large scale relief operations under the direct supervision of the Managing Director Who rushed to Ahemedabad Within hours of the news of earthquake All the Personnel of IFFCO responded to the situation and devoted themselves during the next few moths for the relief of victims

The experience of Gujarat added a new dimension to the activities of IFFCO In Particular the most alterable sections from rural parts such as farmer’s special attention this has led to the creation of Kisan sewa Fund

OBJECTIVE:

A relief fund for the welfare of the victims of natural Calamities including Gujarat

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EARTHQUAKE VICTIMS:

Kisan sewa trust fund was created out of contribution from.

IFFCO Rs 100 million


KRIBHCO Rs 50 millionEmployees of IFFCO Rs 10 millionCooperative Societies. Rs 40 million

And othersTOTAL Rs 200 million

Activities:

The fund will be utilized for relief rehabilitation and reconstruction of IFFCO adopted villages, which have been identified in consultation with state government

26

(4.2) TIME KEEPING SYSTEM


For Keeping the employees absenteeism record and leaves record, there is separate time keeping office in IFFCO-Kalol. The main functions of time keeping office are To maintain record of attendance of all employees and Trainees. Reporting of different kind of leaves by time management

System. Reporting of overtime received from all departments.

Submission of absenteeism record to account department every month.

This keeping officer’s whole functioning is computerized. Time officer has 11 IDCO machines in which employees punch their card while coming and going for trainees they maintain register.

There are four shift in IFFCO

Genera shift 8 am. To 5.50 pm. A shift 6 am. To 2 pm.B shift 2 pm. To 10 pm.C shift 10 pm. To 6 am.

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(4.3) GRADING SYSTEM


Grade (officer) Basic Pay (Rupees) Total Number of Increments

Actual Increment Maximum

B1 23750 600 28550 08C0 21500 500 26300 08DO 20000 500 25000 10E0 18500 450 23900 12F0 17500 400 22300 12F1 16000 100 20800 12GO 14500 350 18700 12G1 13500 350 18050 13G2 10750 300 16750 20H0 9100 250 14600 22

Grade (worker) Basic Pay ( Rupees) Total Number of Increments

Actual Increment Maximum

H1 8200 220 12380 19H2 7600 210 11590 19J0 7100 175 10425 19J1 6600 150 9450 19K0 6400 130 8870 19L0 6050 110 8360 21L1 5650 100 7760 21M0 5300 90 7190 21N0 4900 80 6580 21P0 4100 70 5570 21

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(4.4) RECRUITMENT & SELECTION


Recruitment and selection policy is to recruit and promote most suitable person. Suitability of candidate is to be judge by senior officer based on his

Academic qualification Experience in and outside IFFCO Nature of experience Interview performance Suitability for the post Potential for future development

Engagement of APP:

Except graduate engineers, other apprentices at unit levelGET to be absorbed “G2” as assistance engineers

Dip. In engineering/ B.Sc (PCM) – Subject to manpower requirements to be engaged as IFFCO trainee for one year on successful completion of trainings, to be absorbed in “L” grade as J2 tech/J2 opts. On probation for six months. No needs to sponsor by EE. Age relation of 3 years.d

ITI – to be engaged as IFFCO trainee for a period of trainings on successful completion trainings, to be absorbed in “L1” grade as J2 tech/J2 opts. On probation for six months. G2 subjects to availability of vacancies.

Charted accountant as FMT for one year absorbed as AAO in gr. “G2” on probation for six months.

B.Com. / M.Com. To be included as trainees for 1 year and on successful completion of trainings to be absorbed as accountant asstt. “L1” (B.com) “L” (M.Com) on probation for six months. G2 subjects to availability of vacancies.

MSW/MBA 2 year’s full time PG DIP. In PM. May be included as trainee for one year on successful completion of trainings may be absorbed on asstt. In “J1” grade on probation for six month.

29

STRATEGIC GROUP: - PGDBM for XLRI, TISS, PG form Delhi school of economic, Indian institutes of managements may be included as trainee (by campus selection) for one year. They are absorbed as H1


grade on probation for six months in discipline e.g marketing, finance, HR, p&a, Tpt. etc. Direct Recruitments at Lower Management Level

P&A / finance = graduate + PG DIP from IIMs with specialization in personnel managements / finance may be included based on campus selection, in G2” as asstt.officer.

Procedure for feeling the post by recruitments

Vacant position to be operated only when becomes necessary.MD approved shall be obtained before initialing recruitments action.Recruitment to various post will normally be made for the followings source:

EE as per provision of EEC Act 1959.By advertisements or on IFFCO’s website.Campus selection form premier instructions.APP/TraineeOn contract for a specified period.By deputation from other organization.ConsiderationData bank application by IFFCO based on job application directly

Methods of recruitments

Post unto I grade shall necessarily be notified to the local/ central EEPosts to H1/H2 grade shall be advertised in local newspapers out of which one should be in local language.Posts in grade “G2” and above may be advertised on all India basis either in the newspapers or on IFFCO’s websiteEmployments activity to constitutes recruitments committee as to approve the their recommendation shall be as under:

30

1. For all posts in grade H1 and above -- MD

2. For all posts below H1 grade -- UNIT


Due consideration to the considers, whose agriculture land is acquired by IFFCO. Age relation of 3 years as relaxation in qualifying marks by 5% where written examination has been prescribed.

Depends of decreased employee will be entitled to age relaxations of 3 years and relaxation in qualifying marks by 5% where written examination has been prescribed.

Relaxations of 3% marks in educational qualification.

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(4.5) TRAINNING & DEVELOPMENT


New employee

A. Newly joined persons

Apprentice

Transferred form other units

New recruited officers

They required making familiar with plant, culture, instruments, rules & regulation administration, and work environment.

B. Skill developments

It is done for the person who is directly recruited from collage of study. So they just have bookish knowledge into practical work training is given.

Trainings for Existing employees

They develop skill among employee for new expansion, developments of firm, projects works, medication, change in process etc.

Redevelopments: it mean they are job of different departments to a persons will go for instruments plants etc. so this is the kind of redevelopments where the person is being put in various departments. Purpose is to make him perfects in every kind of activities. Which makes him confident & would increase satisfaction & the person does not get tier out his job.

Zob relation: They rotate the person in their own departments like example in personal departments person working in welfare will be transferred to transport of industrial relation (IR). IR will look for for other departments like administrative work. So this way they get knowledge of every department. mmunication

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(4.6) PROMOTION

Competence to discharge the responsibility of each job is the prime consideration for promotion to a post. The judgment of the competence of an individual to discharge his duties will be based on:

Academic performanceExperience in and outside IFFCONature of experienceInterview performanceQuality of post performance His suitability for the senior position post is Potential for future development

D.P.Committe

For all posts in grade “G1” and above - MDFor all posts in grade “H1” and below - H0 ED (P& A)

Details of employees in the zone of consideration for promotion falling under following categories shall be specifically brought to the notice of the members of the DPCs:

Employees who are under suspension, pending enquiry.Disciplinary proceeding are pending or a decision has been taken to initiate disciplinary proceedings.

Employees who are awareded punishment as a result of enquiry.Employees against whom vigilance case is pending and or being contemplated.

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(4.7) DEMOTION/TRANSFER

In case, the employee is awarded punishment his disability period shall be extended by the following period:demotion / reduction in post/grade/pay - 2 yearsWithholding of increments with or without cumulative effect - 1 year

Seniority of demoted employee shall be recorded from the original date of entry in the demoted grade not from the date of demotion.

Employee brings outside influence in the matter pertaining to his/her service will be debarred from consideration from promotion for a period of one year from the date of his eligibility.

Employee refuses to accept promotion, with the change in the place of posting, will be debarred for promotion for 2 years.

Team buildings Group behavior Ethics Positive work culture

developmenta) Meditation

b) Health, SafZ

c) First Aid

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(4.8) TRANSPORTATION

(A) Bus & Minibuses:

Function : Shift Duty/GeneralShift/school/college (Regular/exam)/Functions/Seminar/Festival

(B) Cars:

Allotment of cars, based on daily basis as per requirement

Plant utilization Emergency requirement Functions/Festival/Seminar School/College(Regular/Exam)

IFFCO has its own vehicles

Vehicles No of vehicles

Buses 3

Cars 5

Trucks 1

Mini Truck (Toyota) 1

Fire Jeep 1

Fire Fighters 2

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All vehicles are hiring against work order procedure. It is given for two years

Vehicles No of vehicles

Minibuses 4

Bus 7

Cars 3

Ambulance 2

Jeep 2

This transportation facility is only given to employees of IFFCO.

Every hour marketing facility from township (Kasturinagar) to Ahmedabad and from Ahmedabad to township (Kasturinagar) is given Buses.


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(5.1) INTRODUCTION

Any organization, whether it is small or large scale, clears with financing every businessman keeps separate records of financial matters. Finance and account department of the business depends upon the financial policy of the firm.

Financial management is mainly concerned with finding out rational basis through answering following three questions.

What total value of funds should be invested in the business?What specific assets should the business require?How should the required funds be raised?

The scope of financial management comprises traditional approach on procurement of funds rather than its allocation and use. While modern approach covers not only acquisition but also allocation and utilization of funds.

The firm may have any objectives but financial management has the objectives of profit maximization or weather maximization. Keeping in mind this particular objectives only major 3 decision are taken that are:

Investment DecisionFinancing DecisionDividend Policy Decision


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(5.2) FINANCIAL PLANNING

Planning is pre-requisite for managing any little things too. When we think about fund, financial planning comes at first. Financial planning answers the following questions: -

What should be funds requirements? How should procure funds?From where to procure the funds?How to utilize the fund at maximum level?

Head office deals with the arrangement of raising the funds and provides funds required by any of four plants.

In IFFCO, they make weekly forecast of funds in which requirement of each department is mentioned. After that the proposal is sent to head office and got sanction from there.

So, financial planning has a significant place for making decision of requirement and utilization of funds.


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(5.3) BUDGETING OF IFFCO

Now a days, the increasing use of modern techniques and procedure. Budget is most effective tool for planning and controlling of various activities and also for effective allocation of scare resources among alternative uses.

In brief, budget refers to the statement of plan of activities of an organization terms for a definite future period approved in advance by top management.

Objectives of budgeting

To ensure adequate return in capital investmentTo control expenditureTo ensure availability of adequate working capital for efficient ope-ration of plants and for capital expenditure.

Budget period

Generally period of 12 months is treated as normal period for the purpose of budget. In IFFCO budgeting exercise is done for financial year April to March every year.

The following procedure is followed in IFFCO.

1). Capital budget:

Review of on going project.List of completed items.Review of financial sources.Review of budgeted estimates.List of dropped items with justification.


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2). Revenue budget:

Cash budget

The monthly break as being prepared for fund requirement for each activity of expenditure to ensure availability of adequate capital for efficient operation of plants.

Purchase budget

Procurement budget for raw materials, packing material, power, fuel, water etc.

Consumption budget

Consumption of capital.Employee remuneration and benefits.Miscellaneous income. Cost of production.Fixation of sales target.Review of human resources.Repairs and maintenance expenditure.

3). Advances / Loans to employee budget

In order to maintain industrial relations, create welfare activities are also considered while preparing the budget and provision for these advances are also made accordingly for looking to the financial resources of the organization.

4). Budgetary control

For effective control of the budget, proper control of expenditure is necessary and therefore every month a comparative statement for the actual expenditure incorrect vs. budgeted estimates is prepared.


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(5.4) BALANCE SHEET


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. Kalol Unit – Awards:

Kalol Unit - Fertiliser Association of India (FAI) Awards: -

1. FIRST PRIZE FOR BEST OVERALL PERFORMANCE OF AN OPERATING NITROGENOUS FERTILISER UNIT FOR 1980, 1982, 1983, 1984, 1985 AND

1991.

2. SECOND PRIZE FOR BEST OVERALL PERFORMANCE OF AN OPERATING

NITROGENOUS FERTILISER UNIT FOR 1981.

3. FIRST PRIZE FOR BEST TECHNICAL INNOVATION ACTUALLY IMPLEMENTED IN THE FIELD OF PRODUCTION / TECHNOLOGY FOR

1981.

Kalol Unit - National Productivity Council (NPC) Awards: -

1. FIRST PRIZE FOR PRODUCTIVITY IN THE YEAR 1982 FOR FERTILISER INDUSTRY.

2. FIRST PRIZE FOR HOUSE KEEPING IN THE YEAR 1991 BY BARODA

PRODUCTIVITY COUNCIL.

. Kalol Unit - Other Awards :

Energy Conservation Award : -

1. IFFCO Kalol unit has been selected for the prestigious National Energy Conservation Award - 2000, certificate of Merit in Fertiliser Sector by

Government of India.

2. Government of Gujarat has awarded the Letter of Appreciation to IFFCO Kalol unit for outstanding work done in the field of Energy Conservation on 17.08.2002


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477. CONCLUSION

This is on opportunities to training in the IFFCO INDUSTRY. In the training of Iffco Industry. I am being aware of operation of the company but I can not get complete idea of business in limited period of time. This company is large-scale industry so I can not get all information about financial condition of the company. But this company has good management who have provide me best and useful information which is very necessary for preparing the project report. The future of the company is bright because of company has a good management.


488. BIBLOGRAPHY

I get information through internet facility. WWW.IFFCO.NIC.CO. WWW.GUGAL.COM

I also get information from Booklate of iffco industry and other information from Business Magazine.


http://WWW.GUGAL.COM/

http://WWW.IFFCO.NIC.CO/

IFFCO

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Transcript of IFFCO