Ifcp5 1purchasing Agent

Purchasing Agent User's Guide

Integrated Funds Distribution, Control Point Monitoring, Accounting and Procurement(IFCAP)Purchasing AgentUsers GuideVersion 5.1October 2000

Revised January 2014Department of Veterans Affairs

Office of Information and Technology

Product Development

THIS PAGE INTENTIONALLY LEFT BLANKRevision History

Initiated on 12/29/04

DateRevisionDescriptionAuthor(s)

January 2014Patch PRC*5.1*174 (IFCAP/eCMS Interface): Updated section 2.2.2 replacing Agent of Manager with Agent or Manager

Updated section 2.3.2 replacing Sent to eCMS with Accepted by eCMS

Replaced heading for Chapter 5. Monitor the Status of POs, RFQs, and Requisitions with Chapter 5 Monitor the Status of 2237s, POs, RFQs, and Requisitions

Updates to Section 5.2 Prompts. Added Cancelled, Returned to Accountable Officer by eCMS (P&C), Returned to Service by eCMS (P&C), Sent to eCMS (P&C), and To IFCAP Ordering Officer

Added section 5.4 Outstanding 2237s Added flow charts in Section 5.2Robert Miller, Project Manager;

Mavis McGaugh, Subject Matter Expert;

Marge Norris and Susan Strack, Writers

Sept 20126.0Patch PRC*5.1*167 (eCMS Interface to IFCAP) updates:

Updated various menu options and commands with updated eCMS labels. Performed general editorial review to improve grammar, punctuation, and formatting. Updated section 2.3.2 Prompts, added Select REQUEST WORKSHEET 2237 TRANSACTION NUMBER: 561-12-4 command and results to VistA screen display. Added eCMS and AITC terms to Glossary.Robert Miller, Project Manager;

Mavis McGaugh, Subject Matter Expert;

Dan Navarra, Writer

October 20115.0Patch PRC*5.1*158 Modification of title for IFCAP VA Form 1358. Mary A. Anthony, C. Arceneaux

10/05/105.0Added the Supply Employee type selection as 1. on page 3-2, per patch PRC*5.1*133.T. Dawson (TW), A. Scott (PM)

05/31/075.0Added information covering the use of the Logistics Data Query Tool (LDQT), per patch PRC*5.1*103; general update.Deborah Lawson, Victor J McDonald

03/20074.0Modified existing document for inclusion of on-demand functionality Patch PRC*5.1*98. Revisions made to bring document up-to-date. Deborah Lawson, Pat Burgess, Mavis McGaugh

02/09/063.0Updated with functionality included in PRC*5.1*79 (FPDS ICAR for VistA project).Jan Blake,Mary Ellen Gray

06/23/052.0Added essential information about DynaMed-IFCAP Interface.VJ McDonald, Mavis McGaugh

12/29/041.0Updated to comply with SOP 192-352 Displaying Sensitive Data; PDF file checked for accessibility to readers with disabilities.Mary Ellen Gray

Added new options and reports for the Clinical Logistics Report Server (CLRS)Deborah Lawson, Victor J McDonald

PrefaceThis document is for VA procurement personnel assigned the user category of Purchasing Agent in the Integrated Funds Distribution, Control Point Monitoring, Accounting and Procurement (IFCAP) system.

In IFCAP, Department of Veteran Affairs (VA) employees request goods and services by creating electronic requests. Those requests are funded by an operating budget called a Control Point, and IFCAP sends transactions of those requests to Purchasing Agents, who are responsible for creating purchase orders to fulfill those requests. This document explains how to use IFCAP to create and amend purchase orders. Once accepted by a vendor, purchase orders become contracts between that vendor and the United States Government.

THIS PAGE INTENTIONALLY LEFT BLANKTable of ContentsvPreface

1-1Chapter 1. Introduction

1-11.1 The Role of the Purchasing Agent

1-11.2 How to Use This Manual

1-11.3 Reference Numbering System

1-11.4 Package Management, Legal Requirements and Security Measures

1-21.5 Package Operation

1-21.5.1 Document Creation

1-21.5.2 Vendor Request/Vendor Update Functionality

1-21.5.3 New Purchase Order/Requisition Processing

1-21.5.4 FMS Document Creation

1-31.5.5 Sub-cost Center Change

2-1Chapter 2. How to Issue a Purchase Order

2-12.1 Introduction

2-12.2 Assign a Purchasing Agent

2-12.2.1 Menu Path

2-12.2.2 Prompts

2-22.3 Assign a Purchase Order Number

2-22.3.1 Menu Path

2-22.3.2 Prompts

2-112.4 What Happens to Obligated Purchase Orders

2-122.5 Amending a Purchase Order

2-122.5.1 Introduction

2-122.5.2 Menu Path

2-122.5.3 Prompts

3-1Chapter 3. How to Expedite Purchase Orders

3-13.1 Introduction

3-13.2 Menu Path

3-23.3 Prompts

3-33.4 Contact the Vendor

3-33.5 How to Change the Delivery Date of an Item


3-43.5.2 Menu Path

3-43.5.3 Prompts

3-53.6 Print Obligated 1358s


3-53.6.2 Menu Path

3-63.6.3 Prompts

4-1Chapter 4. Make Purchases Using Requests for Quotations

4-14.1 Introduction

4-14.2 The Process Menu


4-24.2.2 New RFQ

4-164.2.3 Edit Incomplete RFQ

4-224.2.4 Manual Print of RFQ

4-274.2.5 View RFQ

4-294.2.6 Add Text Message

4-324.2.7 Cancel RFQ

4-364.2.8 Retransmit RFQ

4-394.2.9 Close RFQ to Further Quotes

4-424.2.10 Reopen Closed RFQ

4-464.2.11 View 864 Text Messages for RFQ

4-494.2.12 RFQs Due Report

4-514.2.13 Unawarded RFQs by Status Report

4-534.2.14 Transmit Unsent / Retransmit 864 Message

4-574.3 The Evaluation and Award Menu


4-584.3.2 Manual Entry of Vendor's Quote

4-624.3.3 Line Item Abstract

4-654.3.4 Aggregate Abstract

4-674.3.5 View Single Vendor Quote

4-704.3.6 Quote Vendor Inquiry

4-724.3.7 View RFQ

4-764.3.8 View 864 Text Messages for RFQ

4-784.3.9 Complete Quote Evaluation & Award

4-814.3.10 Award an Evaluation Complete RFQ

4-844.3.11 Vendor File Edit

4-904.3.12 Item File Edit

4-944.3.13 Edit an Incomplete Purchase Order

5-1Chapter 5. Monitor the Status of 2237s, POs, RFQs, and Requisitions

5-15.1 Menu Path

5-15.2 Prompts

5-85.3 EDI/RFQ Reports


5-85.3.2 Menu Path

5-85.3.3 Prompts

5-125.4 Outstanding 2237s

6-1Chapter 6. How to Return a Purchase Order

6-16.1 Introduction

6-16.2 Prompts

7-1Chapter 7. Amending a Receiving Report

7-17.1 Introduction

7-17.2 Prompts

8-1Chapter 8. Maintaining Records of Vendors and Items

8-18.1 Introduction

8-18.2 How to Edit Item Information

8-18.2.1 Menu Path

8-18.2.2 Prompts

8-48.3 How to Add a Vendor or Edit Vendor Information

8-48.3.1 Menu Path

8-58.3.2 Prompts

9-1Chapter 9. How to Prepare for System Crashes

10-1Chapter 10. The Logistics Data Query Tool

11-1Chapter 11. Error Messages and Their Resolution

11-111.1 Error Messages

12-1Chapter 12. Menu Outline

13-1Chapter 13. Glossary

14-1Chapter 14. Index

THIS PAGE INTENTIONALLY LEFT BLANKChapter 1. Introduction1.1 The Role of the Purchasing Agentxe "Purchasing Agent"Purchasing Agentxe "Purchasing Agent"s are VA employees who have been appointed to procure goods for the VA from vendors. Purchasing Agents act as materials brokers and liaisons between VA employees that request goods and the vendors responsible for supplying the goods. Purchasing Agents are charged with the responsibility for procurement of supplies, equipment and services and for replenishment of warehouse stock. Purchasing Agents determine whether to obtain goods from vendors under General Services Administration or National Acquisition Center contracts, by purchase from Federal Prison Industries, the Government Printing Office, minority suppliers, suppliers in labor service areas or by purchase from the open market.

1.2 How to Use This Manual

This manual explains how to perform the role of the Purchasing Agentxe "Purchasing Agent" by dividing that role into small, manageable tasks. The authors of this manual have listed these tasks in successive order so that each instruction builds on the functionality and information from the previous instructions. This will allow new Purchasing Agents to use this manual as a tutorial by following the instructions from beginning to end. Experienced Purchasing Agents can use this manual as a reference tool by using the index and table of contents.

1.3 Reference Numbering Systemxe "Numbering system"This manual uses a special paragraph numberingxe "Paragraph numbering" system to allow users to understand how the sections of the manual relate to each other. For example, this paragraph is section 1.3. This means that this paragraph is the main paragraph for the third section of Chapter 1. If there were two subsections to this section, they would be numbered sections 1.3.1 and 1.3.2. A paragraph numbered 1.3.5.4.7 would be the seventh subsection of the fourth subsection of the fifth subsection of the third subsection of Chapter 1. All clear? Actually, all this means is that users that want to divide their reading into manageable lessons can concentrate on one section and all of its subsections, e.g., section 1.3.5.4 and all of its subsections would make a coherent lesson.

1.4 Package Management, Legal Requirements and Security Measures

In order to use IFCAP to create purchase orders, Purchasing Agentxe "Purchasing Agent"s are given access to a set of IFCAP menu options designed for their use. Some of these menu options, e.g., the option to reprint purchase orders, are additionally controlled by the use of access "keys". These access keys are administered to individual Purchasing Agents by the Information Resources Management Service at their facility. Also, each Purchasing Agent is assigned a "signature code" that functions legally as their signature. Purchasing Agents must enter this signature to create any form in IFCAP that would require an authorizing signature if they created the form manually.

1.5 Package Operation

This document explains how to use IFCAP to create and amend purchase orders. Novice Purchasing Agentxe "Purchasing Agent"s will be unfamiliar with the information that some of the IFCAP prompts require. IFCAP provides three levels of explanations for the prompts. Enter a question mark at the prompt to read a description of the prompt, two question marks to read a more complex explanation of the prompt, and three question marks to read a complete description of the prompt and read a list of acceptable responses to the prompt.

1.5.1 Document Creation

IFCAP will create and transmit FMSxe "FMS" documents instead of CALM code sheets.

1.5.2 Vendor Request/Vendor Update Functionality

To keep the IFCAP and FMSxe "FMS" vendor files in sync, the Procurement Module automatically requests additions or edits to the FMS Vendor filexe "Vendor file". In turn, FMS automatically updates the IFCAP vendor file with new information FMS receives.

1.5.3 New Purchase Orderxe "New Purchase Order"

xe "Purchase Order"/Requisition Processing

IFCAP prompts the user for required fields, which are passed to FMS upon obligation, as well as rolling up IFCAP commodity line data with the same accounting significance to the same FMSxe "FMS" document accounting lines1.6.9 Required Fields File

1.5.4 FMSxe "FMS" Document Creation

IFCAP creates and transmits FMS documents.

FMSxe "FMS" DocumentPurpose

Miscellaneous Order (MO)Obligation of order for goods

Service Order (SO)Obligation of order for services

Vendor Request (VRQ)Vendor Request

Internal Voucher (IV)Internal sale of goods (from Supply Warehouse to a service)

Receiving Report (RT)Fiscal sign-off of Receiving Report indicating receipt of goods into Warehouse

NoneReceipt of goods into primary

While these FMSxe "FMS" documents are initiated by processes in the Procurement Module, they are not actually created by the Procurement Module. That is because they are sent to FMS upon obligation, or Fiscal approval. All relevant data for the FMS documents are collected and stored during the Procurement Module processing, but it is the Accounting Module (Fiscal/Accounting Technicianxe "Accounting Technician") that actually triggers the creation and transmission of these documents. The only exceptions are the Vendor Request (VRQ) document and the obligation documents for Supply Fund orders, which are created and transmitted immediately upon adding or editing a vendor in IFCAP, but only through use of IFCAP options (i.e., not by using VA FileMan).

1.5.5 Sub-cost Center Change

IFCAP uses the last two digits of the cost center as the sub-cost center. Most cost centers currently end in 00, but, if they end in some other numerical combination, the value of the last two digits will be the sub-cost center that is sent to FMSxe "FMS". IFCAP will continue to have only one field (cost center), but will send FMS two values. For example, if the cost center in IFCAP were 870011, IFCAP would send FMS the value of 870000 as the cost center, and 11 as the sub-cost center. VA Central Office will define and provide any sub-cost centers to IFCAP stations.

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Chapter 2. How to Issue a Purchase Order2.1 Introduction

As services create requests for supplies and services, IFCAP will display transactions of those requests for the lead Purchasing Agentxe "Purchasing Agent" or Chief of Purchasing and Contracting, who will assign the transactions to Purchasing Agents for processing. Purchasing Agents turn these request transactions into purchase orders.

2.2 Assign a Purchasing Agentxe "Assign a Purchasing Agent"

xe "Purchasing Agent"2.2.1 Menu Path

From the Purchasing Agentxe "Purchasing Agent" Menu, select Assign a Request to Purchasing Agentxe "Assign a Request to Purchasing Agent". Select a station number and a 2237xe "2237" transaction numberxe "Transaction Number". If you do not know the entire transaction number, the last four digits of the transaction will do.

Purchase Orders Menu ...

Display/Print Menu ...

P&C Utilities Menu ...

Management Reports Menu ...

Request Further Clarification or Return to Service

Assign a Request to Purchasing Agent

Select Purchasing Agent Option: Assign a Request to Purchasing Agent

Select STATION NUMBER ('^' TO EXIT): 688// WASHINGTON,DC

2237 TRANSACTION NUMBER: 0035 688-94-2-101-0035 OBL IFAGENT,THREE

2.2.2 Prompts

IFCAP will display the name of the item on the transaction. If the transaction has already been assigned to a Purchasing Agentxe "Purchasing Agent", it will list the Purchasing Agents name. Hit the Return key to keep the name or enter a new name at the prompt.

TEST ITEM #10

Assigned to Purchasing Agent

PURCHASING AGENT: IFAGENT,ONE// ?

Must be a Purchasing Agent or Manager ANSWER WITH NEW PERSON NAME, OR INITIAL, OR SSN, OR NICK NAME

DO YOU WANT THE ENTIRE NEW PERSON LIST? n (NO)

PURCHASING AGENT: IFAGENT,ONE// IFAGENT,TWO

2.3 Assign a Purchase Orderxe "Purchase Order" Number

2.3.1 Menu Path

From the Purchase Orders Menu, select New Purchase Order. At the Purchase Order: prompt, enter the common numbering series, which is a two- or three-character code for the category of the purchase. Generally, the second digit will be the last number of the fiscal yearxe "Fiscal Year". These categories are based on the appropriation, the method of payment, and the source of procurement (vendor, GSA, etc.) IFCAP will assign a purchase order number to the transaction and ask you to verify it.

Select Purchasing Agent Option: PURCHase Orders Menu

New Purchase Order

Edit an Incomplete Purchase Order

Amendment to Purchase Order

Adjustment Voucher to Receiving Report

Cancel an Unobligated Purchase Order

Remove 2237 from P.O.

Purchase Order Display

Item Display

Vendor Display

Reserve a Purchase Order Number

FPDS Data Edit

EDI Retransmit

Edit Direct Delivery Order for Purchase Card

New Direct Delivery Order for Purchase Card

Select Purchase Orders Menu Option: NEW PURchase Order

Select STATION NUMBER ('^' TO EXIT): 688// WASHINGTON, DC

ENTER A NEW PURCHASE ORDER NUMBER OR A COMMON NUMBERING SERIES

PURCHASE ORDER: 4E 688-4E PC AUTHORIZED BUYER

Are you adding '688-4E0326' as a new Purchase Order number ? Y (YES)2.3.2 Prompts

1. Enter the date of the purchase order at the P.O. Date: prompt.

2. IFCAP will ask you for the method of processing, or how the vendor will be paid for the purchase. INVOICE/RECEIVING REPORT means that the order will be received by the warehouse, the warehouse will create a receiving report for the order, and the order will be paid via FMSxe "FMS". CERTIFIED INVOICE means that the order is for a service; the Control Pointxe "Control Point" Officialxe "Control Point Official" will certify that the service has been rendered, and the station that generated the purchase order will pay the vendor. PAYMENT IN ADVANCE is an order that Fiscal Service forwards to a vendor with a check included. GUARANTEED DELIVERY orders are for goods and services that go directly to a veteran. IMPREST FUNDS/CASHIER orders are paid with cash, a GELCO draft (third party check), or a credit card. Only vendors that are listed as guaranteed delivery vendors in the vendor filexe "Vendor file" can receive guaranteed delivery orders.

3. IFCAP will ask you if the order is an estimated order. Estimated orders are orders that have an unknown cost at the time the Control Point Official transmitted the order. Orders for services, i.e., equipment repair, are often estimated orders, since the vendor doesnt determine the actual cost until the vendor completes the repair.

4. IFCAP will ask for the invoice address. The invoice address indicates where the vendor is to mail the invoice. Invoice/Receiving Report orders for subsistence (perishable food items) list the local VA facility as the recipient of the invoice. All other Invoice/Receiving Report orders will send the invoice to FMSxe "FMS". Certified Invoices are sent to Fiscal Service at the local VA facility. Guaranteed Delivery invoices are forwarded to FMS. Payment in Advance and Imprest Funds/Cashier orders do not require invoices, so you would accept the address shown on the order.

5. Enter a vendor name or number at the Vendor: prompt. You may add a new vendor if you wish. If you add a new vendor, IFCAP will create a vendor request (VRQ) document and transmit it to FMSxe "FMS", ensuring that IFCAP and FMS vendor records correspond.

6. Enter the source code for the purchase order. The source code identifies what type of source the vendor represents, e.g., a Government source, a private source, a contract source, etc. Source codes are listed in MP-4 Part V, Appendix B-1.

7. If you choose "Open Market" at the Source Codexe "Source Code": prompt, IFCAP will display the Local Procurement Reason Code: prompt. Enter an explanation at this prompt as to why youre making the purchase from the open market, as opposed to purchasing it from a mandatory source.

8. IFCAP will ask for the "Request Worksheet 2237xe "2237" Transaction Numberxe "Transaction Number"", or the number of the transaction that youre turning into a purchase order. Enter the last four numbers of the transaction number. Enter the 2237 transaction number that lists the items you are going to purchase. If you do not know the 2237 transaction number, enter the Control Point, fiscal year and fiscal quarter (for example, 688-95-4) and IFCAP will list the available transaction numbers. If you do not know any part of the transaction number, enter three question marks and IFCAP will list the available transaction numbers.

9. Enter another 2237xe "2237" transaction number if you like.

10. Enter the Fund Control Point for the purchase if IFCAP prompts you for it. Enter the cost center at the Cost Center: prompt if this purchase is assigned to a section or service that has a cost center defined in IFCAP for their expenses. Cost centers allow Fiscal staff to create total expense records for a section or service.

11. Enter the name of the service that will use the items you are purchasing at the Requesting Service: prompt.

12. Enter N at the Expendable/Nonexpendable: if the item is defined as nonexpendable property as per VA Catalog 3. Otherwise, enter E. Nonexpendable property is usually items that are not consumable and not a part of another item.

13. Enter the final destination of the purchase at the Delivery Location: prompt. Enter PATIENT at this prompt if the vendor will deliver the purchase directly to the patient.

14. If you enter PATIENT at the Delivery Location: prompt, IFCAP will display the Direct Delivery Patient: prompt. Enter the name of the patient at this prompt, or enter two question marks to see a list of available patients. Enter the address of the patient.

15. At the Verbal Purchase Order: prompt, enter Y if this purchase order was negotiated verbally with a vendor representative.

16. At the Confirmation Copy?: prompt, enter Y if you want IFCAP to print a copy of the purchase order for the vendor.

17. Enter O for origin at the F.O.B.xe "FOB" (Freight On Board) Point: prompt if additional freight charges are due to the carrier at the time of delivery.

18. Enter the date that the purchase is due at the Delivery Date: prompt.

19. Enter the name of the vendor representative that quoted the purchase price, and the date of the quote or a quote number if they are available (for example, 'telephone quote John Doe quote #001 dated 3-10-95') at the Proposal: prompt.

20. Enter the method of purchase for these items at the Select Purchase Method: prompt. If you do not know the method category, enter three question marks and IFCAP will list the available purchase methods. You may enter multiple purchase methods if you like.

21. Enter the estimated shipping or handling charges for the order at the Est. Shipping And/Or Handling: prompt.

22. Enter the discount terms for prompt payment at the Prompt Pay Type: prompt.

23. Enter your name at the PA/PPM/Authorized Buyer: prompt.

24. Enter Y at the Certified P.O.: prompt if the receiving service has certified that the goods and services have been received and are satisfactory.

25. Enter the line item number of the item on the 2237xe "2237" that you want to purchase at the Select Line Item Number: prompt.

26. Enter the item master file number of the item.

27. You may enter or edit the description of the item if you like.

28. Enter the quantity of units (boxes, cases, etc.) that you want to purchase at the Quantity: prompt.

29. Enter the unit of purchase (boxes, cases, etc.) If you do not know the unit of purchase, enter three question marks at the prompt and IFCAP will list the available units of purchase.

30. Enter the cost per unit at the Actual Unit Cost: prompt.

31. Enter the minimum number of units you can order per shipping package at the Packaging Multiple: prompt.

32. Enter the stock-keeping unit of the item at the SKU: prompt. The stock-keeping unit is the unit that the warehouse uses to store the item.

33. Enter the factor that you use to convert the SKU to the unit of purchase at the Unit Conversion Factor: prompt.

34. Enter the stock number supplied by the vendor for the item at the Vendor Stock Number: prompt.

35. Enter the national stock number (NSN) of the item at the NSN: prompt.

36. Enter the Federal Supply Classification (FSC) for an item, or the Product Service Code (PSC) for a service. IFCAP might display some additional prompts based on your entry.

37. At the Contract: prompt, enter a contract number if the purchase price and vendor is established by a purchasing contract with that vendor.

38. Enter the budget object code classification for the item at the BOC: prompt. If you do not know the budget object code, enter three question marks at the prompt and IFCAP will display the available budget object codes.

39. At the Enter/Edit Delivery Schedule for this Item?: prompt, press the Enter key or enter N if you want all of the items on your request delivered on the required delivery date of the RFQ. If you enter a delivery schedule for the item, you are notifying the vendor that you want them to deliver different amounts of the items on different days. Make sure that the total number of items among all of the delivery dates equals the total number of items you are ordering.

40. Enter another line item number if you like.

41. Enter any special administrative forms of payment at the Select Administrative Certificationsxe "Administrative Certifications": prompt. If you do not know the administrative certification categories, enter three question marks and IFCAP will list the available categories. You may enter additional administrative certifications if you like, and add comments to explain the certifications.

42. If there is a discount available for any item on the purchase order, enter the line item number at the Select Discount Item: prompt and enter the discount for the item.

43. If the entire purchase order is subject to a percent discount for prompt payment, enter the percent of the discount at the Select Prompt Payment Percent: prompt.44. Enter the number of days before the prompt payment term expires at the Days (Term): prompt.

45. At the Is this P.O. to be reported to the FPDS system (Under $25,000 report)?: prompt, enter Y to report the order to the Federal Procurement Data System (FPDS) if the purchase order qualifies for reporting. Do not report the purchase order to FPDS for purchases over $25,000, unless the Source Code used is 4 (VA Decentralized Schedule), 6 (Fed. Supply Sched. or OGA Contracts), 7 (Consolidated Procurement), or B (a combination of 2, 4, & 6). Enter three question marks at the prompt to read the other exceptions to FPDS reporting. The General Services Administration uses FPDS data to compile statistics of compliance to minority and small business purchasing requirements as per the Competition in Contracting Act. Enter the appropriate business category codes at the prompts. If you do not know the category codes, enter three question marks at the prompts and IFCAP will list the available codes.

46. At the EXTENT COMPETED: prompt, enter a description of the acquisition method. Double question marks may be entered for a list.

47. Enter the REASON NOT COMPETED, if applicable. Double question marks may be entered for a list.

48. Enter the SOLICITATION PROCEDURE, if applicable. Double question marks may be entered for a list. Solicitation procedures should be entered for orders under and over $25K.

49. Enter an EVALUATED PREFERENCE, if applicable. This is a short name for the preference. Double questions marks may be entered for a list.

50. Enter a FUNDING AGENCY OFFICE CODE. Double questions marks may be entered for a list.

51. Enter Y at the Review Purchase Order?: prompt to have IFCAP display the order to your screen.

52. If the purchase order is ready for approval, enter Y at the Send To Fiscal Service:? prompt. If you need to make corrections to the purchase order before you send it to Fiscal Service, enter N at the Send to Fiscal Service? prompt and use the Edit an Incomplete Purchase Orderxe "Edit an Incomplete Purchase Order"

xe "Purchase Order" option.

53. If you answered Y at the Send To Fiscal Service:? prompt, IFCAP will prompt you for your electronic signature code.

54. Enter a purchase order number at the Purchase Order: prompt [to transmit another purchase order] or enter a caret (^) at the prompt to return to the Purchase Orders Menu.ENTER A NEW PURCHASE ORDER NUMBER OR A COMMON NUMBERING SERIES

PURCHASE ORDER: 4E 688-4E PC AUTHORIZED BUYER

Are you adding '688-4E0326' as a new Purchase Order number ? Y (YES)

P.O. DATE: TODAY// (JUL 05, 2005)

METHOD OF PROCESSING: INVOICE/RECEIVING REPORT// 25 PURCHASE CARD

PURCHASE CARD NAME: INDIA INDIANA

ESTIMATED ORDER?: N// NO

INVOICE ADDRESS: FMS//

VENDOR: 425 IFVENDOR ONE PRODUCTS PH:800 555-2298 NO: 425

ORD ADD:8855 ANY ROAD FMS:BAXTER SCIENTIFIC PROD*

COLUMBIA, MD 21045 CODE:E05240924 FAX:708 689-1742

...OK? Yes// (Yes)

SOURCE CODE: 2 Open Market

LOCAL PROCUREMENT REASON CODE: 10 IDENTICAL ITEM AT LOWER COST

Enter a 2237 reference number. The FCP,Cost Center,Service,Delivery

Location and Line Items will be transferred into this Purchase Order.

The 2237 Fiscal Year and Quarter must be earlier or same

as the P.O. Date Fiscal Year and Quarter.

Select REQUEST WORKSHEET 2237 TRANSACTION NUMBER: 561-12-4

1 561-12-4-124-0002 OBL BAXTER CARDIOVASCULA

STUFFING FOR MY HALLOWEEN SCARECROW

Accepted by eCMS

2 561-12-4-2398-0002 OBL BAXTER HEALTH IV ($1

BATTERY,ALK,AAA,1.5V

3 561-12-4-397-0003 OBL GREAT STUFF FOR ALL

BALLONS,WEATHER,HIGH-ALTITUDE

Accepted by eCMS

CHOOSE 1-3: 2 561-12-4-2398-0002 OBL BAXTER HEALTH IV ($1

BATTERY,ALK,AAA,1.5V To IFCAP Ordering Officer 561A4

Line Items: A

...EXCUSE ME, LET ME THINK ABOUT THAT A MOMENT....

Select REQUEST WORKSHEET 2237 TRANSACTION NUMBER:FCP: 2398 CESAR'S FCP 0160A1 10 0100 989

COST CENTER: 8405 Voluntary

REQUESTING SERVICE: VOLUNTARY//RECEIVING REQUIRED?: Y YESEXPENDABLE/NONEXPENDABLE: E// EXPENDABLE

Enter the word 'PATIENT' in the 'DELIVERY LOCATION' field for a direct delivery

to a patient.

DELIVERY LOCATION:

SHIP TO: Washington VAMC//

VERBAL PURCHASE ORDER (Y/N): NO// NO

F.O.B. POINT: DESTINATION// DESTINATION

DELIVERY DATE: TODAY+10// (JUL 15, 2005)

PROPOSAL: N/A//

Select PURCHASE METHOD: 3 FAR 13 Open Market

Select PURCHASE METHOD:

EST. SHIPPING AND/OR HANDLING:

PROMPT PAY TYPE: A// NORMAL

PA/PPM/AUTHORIZED BUYER: SUPPLY,USER//

Select LINE ITEM NUMBER: 1

LINE ITEM NUMBER: 1//

ITEM MASTER FILE NO.: 14 BATTERY,ALK,AAA,1.5V NIF#12923 ..

DESCRIPTION:

BATTERY, ALKALINE, AAA SIZE, 1.5 VOLTS

Edit? NO//

QUANTITY: 12

UNIT OF PURCHASE: EA//

ACTUAL UNIT COST: $0.5000//

PACKAGING MULTIPLE: 1//

SKU: EA//

UNIT CONVERSION FACTOR: 1//

VENDOR STOCK NUMBER:

NSN: 6135-01-296-1859//

FSC/PSC: 6135//

CONTRACT/BOA #:

BOC: 2660 Operating Supplies and Materials

2660 Operating Supplies and Materials

Enter/Edit Delivery Schedule for this Item? NO// (NO)

Select LINE ITEM NUMBER: 2

LINE ITEM NUMBER: 2//

ITEM MASTER FILE NO.: 15 MONTGOMERY STRAP ............

DESCRIPTION:

ADHESIVE TIES, SURGICAL, WHITE, 7-1/4 INCHES WIDE, 11-1/8 INCHES LONG,

24 SHEETS/PG, CONSTRUCTED OF RAYON TAFFETA BACKING COATED WITH SYNTHETIC

HYPOALLERGENIC ADHESIVE, EXPOSED ADHESIVE COVERED WITH REMOVABLE PAPER

BACKING; WITH 3/8 INCH DOUBLE REINFORCED TIE HOLES 1 INCH APART PUNCHED

APPROX 9/16 INCH FROM EDGE OF REINFORCED PROTION, FOR USE IN HOLDING

DRESSINGS REQUIRING FREQUENT CHANGES (DERMICEL MONTGOMERY STRAPS)

Edit? NO//

QUANTITY: 6

UNIT OF PURCHASE: PG//

ACTUAL UNIT COST: $4.5000//

PACKAGING MULTIPLE: 24//

SKU: BX//

UNIT CONVERSION FACTOR: 1//

VENDOR STOCK NUMBER:

NSN: 6510-00-003-3058//

FSC/PSC: 6510//

CONTRACT/BOA #:


2660 Operating Supplies and Materials

Enter/Edit Delivery Schedule for this Item? NO// (NO)

Select LINE ITEM NUMBER:

Select ADMINISTRATIVE CERTIFICATIONS:

COMMENTS:

No existing text

Edit? NO//

CERTIFIED P.O.: N// NO

Select DISCOUNT ITEM:

Select PROMPT PAYMENT PERCENT: NET//

DAYS (TERM): 30//

BUSINESS TYPE: 2 LARGE

Is this P.O. to be reported to the FPDS system (Under $25,000 report)? YES//

(YES)

Possible Method/Type Codes: A2,B2,E2

ITEM: 1:2, AMOUNT: 33

TYPE CODE: B2 DEL ORDER - GSA ISSUED FSS//LARGE BUSINESS

Possible Competitive Status/Business codes: X2,Y2,Z2

COMP. STATUS/BUSINESS: Y2 NOT COMPETED//LARGE BUSINESS

Possible Preference Program Codes: O

PREF. PROGRAM: O NONE OF THE ABOVE

Following Socioeconomic Group Codes brought over from Vendor File:

OO NONE OF THE OTHER CATEGORIES

EXTENT COMPETED: ?? This is the description of the acquisition method, if any.

Choose from:

1 A Full and Open

2 B Not Available

3 C Not Competed

4 D Full and Open after exclusion

5 E Follow on to competed

6 F Competed under Simplified Acquisition Threshold (SAT)

7 G Not competed under SAT

8 CDO Competed delivery order

9 NDO Non competed delivery order

EXTENT COMPETED: NDO Non competed delivery order

REASON NOT COMPETED: ??

Choose from:

1 UNQ Unique Source. Report this code if the action was justified pursuant to FAR 6.302-1(b)(1).

2 FOC Follow on contract for a stand alone contract. Report this code if the action was justified pursuant to FAR 6.302-1(a) (ii) or FAR 6.302-1(a)(2)(iii).

3 UR Unsolicited research proposal.

4 PDR Patent/data rights.

5 UT Utilities.

6 STD Standardization. Report this code if the action was justified pursuant to FAR 6.302-1(b)(4).

7 ONE Only one source. Report this code if the action was justified pursuant to FAR 6.302-1.

8 URG Urgency. Report this code if the action was justified pursuant to FAR 6.302-2.

9 MES Mobilization. Essential R & D.

10 IA International agreement.

11 OTH Authorized by statute. Report this code if the action was justified pursuant to FAR 6.302-5.

12 RES Authorized resale.

13 NS National security.

14 MPT Less than micropurchase threshold FAR 13.202.

15 SP2 Simplified acquisition threshold non competitive. Report this code for a non competitive acquisition when the simplified acquisition procedures in FAR 13.3 are used.

16 FPI Federal Prison Industries.

17 JWOD JWOD Agency.

REASON NOT COMPETED: 1 UNQ Unique Source. Report this code if the action was justified pursuant to FAR 6.302-1(b)(1).

SOLICITATION PROCEDURE: ??

Solicitation procedures to be used for under and over $25K orders.

Choose from:

1 NP Negotiated Proposal.

2 SB Sealed Bid.

3 TS Two Step.

4 SP1 Simplified Acquisition Procedure FAR 13.

5 AE Architect Engineer.

6 BR Basic Research.

7 AS Alternative Source.

SOLICITATION PROCEDURE: 4 SP1 Simplified Acquisition Procedure FAR 13.

EVALUATED PREFERENCE: ??

This is the short name for the evaluated preference.

Choose from:

1 SDA Small Disadvantaged Business (SDB) Price Evaluation Adjustment.

2 SPS Small Disadvantaged Business (SDB) Preference Consideration.

3 HZE Hubzone Price Evaluation Preference.

4 HSD Combined HUB/SDB Preference.

5 NONE No Evaluation.

EVALUATED PREFERENCE: NONE No Evaluation.

FUNDING AGENCY CODE:

FUNDING AGENCY OFFICE CODE:

Review Purchase Order ? YES// (YES)

PURCHASE ORDER: 688-4E0326 STATUS: Pending Contracting Officers Signa

M.O.P.: PURCHASE CARD LAST PARTIAL RECD.:

REQUESTING SERVICE: FISCAL

VENDOR: IFVENDOR ONE PRODUCTS SHIP TO: Washington VAMC

8855 ANY ROAD V.A. Medical Center

COLUMBIA, MD 21045 50 Irving Street, NW

800 555 2298 Washington, DC 20422

ACCT # 45 420 7487 013

FMS Vendor Code: E00000000________________________________________________________________________________

FOB POINT: DESTINATION |PROPOSAL: N/A |AUTHORITY:

COST CENTER: 215000 | | FAR 13

TYPE: PURCHASE ORDER | |AGENT:

DELIVER ON/BEFORE 7/15/2005 |CONTRACT: | IFUSERDISCOUNT TERM: NET30 | |DATE: 7/5/2005

APP: 3650160-255 | |

| |TOTAL: 33.00

--------------------------------------------------------------------------------

ENTER '^' TO HALT:

UNIT TOTAL

ITEM DESCRIPTION QTY UNIT COST COST

--------------------------------------------------------------------------------

1 BATTERY, ALKALINE, AAA SIZE, 12 EA 0.50 6.00

1.5 VOLTS

NSN: 6135-01-296-1859

Items per EA: 1

BOC: 2660

2 ADHESIVE TIES, SURGICAL, WHITE, 6 PG 4.50 27.00

7-1/4 INCHES WIDE, 11-1/8 INCHES

LONG, 24 SHEETS/PG, CONSTRUCTED

OF RAYON TAFFETA BACKING COATED

WITH SYNTHETIC HYPOALLERGENIC

ADHESIVE, EXPOSED ADHESIVE

COVERED WITH REMOVABLE PAPER

BACKING; WITH 3/8 INCH DOUBLE

REINFORCED TIE HOLES 1 INCH

APART PUNCHED APPROX 9/16 INCH

ENTER '^' TO HALT: UNIT TOTAL

ITEM DESCRIPTION QTY UNIT COST COST

--------------------------------------------------------------------------------

FROM EDGE OF REINFORCED PROTION,

FOR USE IN HOLDING DRESSINGS

REQUIRING FREQUENT CHANGES

(DERMICEL MONTGOMERY STRAPS)

NSN: 6510-00-003-3058

Items per PG: 24

BOC: 2660

END OF DISPLAY--PRESS RETURN OR ENTER '^' TO HALT:

Print Purchase Order? YES// n (NO)

Enter ELECTRONIC SIGNATURE CODE: Thank you.

...now generating the PHA transaction

...now generating the FPDS message for the AAC

Cost of this request: $33.00

Current Control Point Balance: $-364.50

ENTER A NEW PURCHASE ORDER NUMBER OR A COMMON NUMBERING SERIES

PURCHASE ORDER: 2.4 What Happens to Obligated Purchase Orderxe "Purchase Order"sAfter Fiscal obligates a purchase order, it comes back to the Purchasing Agentxe "Purchasing Agent" for distribution. Some stations have adopted a "paperless" method of tracking purchase orders, and the only hard copies used are copies sent to the vendor. At other stations, one copy of the purchase order is filed with the original 2237 transaction and one copy is returned to the Control Point.

Note:All copies of purchase orders sent to vendors must be signed by the Purchasing Agent. Signature codes are inadequate.

2.5 Amending a Purchase Order

2.5.1 Introduction

Occasionally, a purchase order will have to be amended. Control Points add items to requests, quantities change, and vendors ship greater quantities than the amount on the order. Follow the instructions in this section to make these changes to a purchase order.

2.5.2 Menu Path

1. Select Purchase Orderxe "Purchase Order"s Menu from the Purchasing Agent Menu.

2. Select Amendment to Purchase Orderxe "Amendment to Purchase Order"

xe "Purchase Order" from the Purchase Orders Menu. Purchase Orders Menu ...





EDI/RFQ Reports

Request for Quotation Main Menu ...

Select Purchasing Agent Option: Purchase Orders Menu

New Purchase Order






Item Display

Vendor Display


FPDS Data Edit

EDI Retransmit



Select Purchase Orders Menu Option: Amendment to Purchase Order

2.5.3 Prompts

Enter a station number. Enter a purchase order number. You may not use a purchase order with a status of 'Transaction Complete.' If you do not know the purchase order number, enter three question marks and IFCAP will list the available purchase orders. Enter the effective date of the amendment, or enter the default of T for today. Enter the authority by which you amend the purchase order. If you do not know the applicable authorization, enter three question marks and IFCAP will list the available authority categories. Enter comments about the amendment if you like at the Type Comments: prompt.

At the Contractor Required to Sign: prompt, enter Y if the contractor has to sign the amendment showing that they accept the terms of the amendment. Enter your name at the Purchasing/PPM Agent: prompt. Choose which type of amendment you are making to the purchase order. If you do not know which type is applicable, enter three question marks at the prompt and IFCAP will display the list of available amendment types. You may see additional prompts not described here, depending on which amendment type you choose.

IFCAP will display a set of prompts that allow you to make the amendment you specified. You may select another type of amendment if you like. You may change the status of the purchase order at the Amendment/Adjustment Status: prompt. The following is a table of each status that you can assign to the purchase order and its definition.Cancelled Order (Amended)You are creating the amendment to cancel the order.

Complete Order Received (Amended) You are reporting that all items on the purchase order have been received. Also, if you cancel all outstanding items because they are unavailable from the vendor, this is the status you would choose.

Ordered and Obligated (Amended)You are reporting that the items on the purchase order have been ordered, and that funds have been obligated from the Control Point for the purchase.

Partial Order Received (Amended)You are reporting that one or more items have been received, but the complete order has not yet been received.

Transaction Complete (Amended)The complete order has been received.

Enter a justification for the amendment. Edit the Federal Procurement Data System (FPDS) data if you like. You may also review the amendment you just created. Approve the amendment, print it if you want, and enter your electronic signature code. The amendment will print on your printer or your screen, and return to the Purchase Orderxe "Purchase Order"s Menu.Select STATION NUMBER ('^' TO EXIT): 688// WASHINGTON, DC

PURCHASE ORDER: A00002 688-A00002 01-28-00 ST Ordered and Obligated

FCP: 081 $ 206.20

Amendment Number: 1

...copying Purchase Order into work file...

...EXCUSE ME, LET ME PUT YOU ON 'HOLD' FOR A SECOND...

EFFECTIVE DATE: TODAY// (MAY 02, 2000)

AUTHORITY: D// ?

This is the AUTHORITY type.

CHOOSE A,B,C,D OR E

Answer with TYPE OF AMENDMENT NUMBER, or DESCRIPTION

Do you want the entire TYPE OF AMENDMENT List? y (Yes)

Choose from:

A THIS CHANGE ORDER IS ISSUED PURSUANT TO: (specify authority) THE CHA

NGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINIS

TRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF

:

D OTHER (specify type of modification and authority)

E CANCEL PURCHASE ORDER

AUTHORITY: D// OTHER (specify type of modification and authority)

TYPE COMMENTS:

CONTRACTOR REQUIRED TO SIGN?: NO// n NO

PA/PPM/AUTHORIZED BUYER: IFBUYER,TWO//

Select TYPE OF AMENDMENT NUMBER: ???

Choose from:

1 SHIP TO Edit

2 LINE ITEM Add

3 LINE ITEM Delete

4 LINE ITEM Edit

5 SOURCE CODE Edit

6 Edit MAIL INVOICE TO

7 ADMINISTRATIVE CERTIFICATION Add

8 ADMINISTRATIVE CERTIFICATION Delete

9 EST. SHIPPING Edit

10 F.C.P. Edit

11 Change VENDOR

12 REPLACE P.O. NUMBER

13 PROMPT PAYMENT Edit

14 AUTHORITY Edit

15 F.O.B. Point

16 ITEM DISCOUNT Add/Edit

17 ITEM DISCOUNT Delete

Select TYPE OF AMENDMENT NUMBER: 16 ITEM DISCOUNT Add/Edit

...HMMM, LET ME PUT YOU ON 'HOLD' FOR A SECOND...

Select ITEM: 1

ITEM: 1//

PERCENT/DOLLAR AMOUNT: 10

Select ITEM:

Select TYPE OF AMENDMENT NUMBER:

AMENDMENT/ADJUSTMENT STATUS: Ordered and Obligated (Amended)

// 21

JUSTIFICATION: Change in Discount Rate

Review Amendment ? YES// n (NO)

Approve Amendment number 1: ? NO// y (YES)

Enter ELECTRONIC SIGNATURE CODE:

Thank you.

SEND TO SUPPLY

QUEUE ON DEVICE: LAT

New Purchase Order






Item Display

Vendor Display


FPDS Data Edit

EDI Retransmit



Select Purchase Orders Menu Option: Amendment to Purchase Order

Chapter 3. How to Expedite Purchase Orders

3.1 Introduction

This section will explain how to obtain a report that lists purchase orders either overdue for delivery or due for delivery within the next few days. You can use this report to contact all of the vendors with late or imminent delivery obligations.

3.2 Menu Path

3. Select Management Reports Menu from the Purchasing Agent Menu.

4. Select Statistics Menu from the Management Reports Menu.

5. Select Delinquent Delivery Listingxe "Delinquent Delivery Listing" from the Statistics Menu.

Purchase Orders Menu ...





EDI/RFQ Reports


Select Purchasing Agent Option: Management Reports Menu

P.O. Registers Menu ...

FPDS Reports Menu ...

Statistics Menu ...

Select Management Reports Menu Option: Statistics Menu

Purchasing Agents Statistics

Outstanding 2237s

Incomplete Purchase Orders

Requesting Service Statistics

Control Points per Month

Delinquent Delivery Listing

Warehouse Receiving Statistics

Public Law 100-322 Report

Transmit Public Law 100-322 Report to Austin

P.L. 100-322 Local Procurement Reason Report

Purchasing Agent Statistics by Date

Select Statistics Menu Option: Delinquent Delivery Listing

3.3 Prompts

6. Enter the Supply Employee type.

Supply Employee type selection:

1:WAREHOUSE

2:PPM ACCOUNTABLE OFFICER

3:PURCHASING AGENT

4:MANAGER

5:PURCHASE CARD HOLDER

6:ALL OF THE ABOVE

7. Enter the earliest delivery date that you want the report to print at the Start With Delivery Date: prompt, or press the Enter key for IFCAP to print the oldest outstanding delivery date on record.

8. Enter the latest delivery date that you want the report to print at the Go To Delivery Date: prompt, or press the Enter key for IFCAP to print the latest delivery date on record. You can configure these two date entries to print overdue purchase orders and/or purchase orders with upcoming delivery dates. For example, if you enter T-30 at the Start With Delivery Date: prompt, and T+7 at the Go To Delivery Date: prompt, IFCAP will list all of the purchase orders that are 30 days late or less, due today, or due a week from today or less. IFCAP will print the 'Delinquent Purchase Orderxe "Purchase Order"s' report, listing the purchase orders due for the range that you specified. The report will list the purchase orders for each purchasing agent separately. For each purchasing agent, the report will list the purchase orders for each vendor that are due in the date range that you specified. After printing the report, IFCAP will return to the Statistics Menu. START WITH DELIVERY DATE: FIRST// t-250 (AUG 26, 1999)

GO TO DELIVERY DATE: LAST// t+7 (MAY 09, 2000)

DEVICE: UCX/TELNET RIGHT MARGIN: 80//

688-A00002 Ordered and Obligated 206.20

FEB 7,2000 8003338838

---------

SUBTOTAL 206.20

---------

SUBTOTAL 206.20

---------

TOTAL 206.20 Purchasing Agents Statistics

Outstanding 2237s

Incomplete Purchase Orders

Requesting Service Statistics

Control Points per Month

Delinquent Delivery Listing

Warehouse Receiving Statistics

Public Law 100-322 Report

Transmit Public Law 100-322 Report to Austin

P.L. 100-322 Local Procurement Reason Report

Purchasing Agent Statistics by Date

Select Statistics Menu Option:

3.4 Contact the Vendor

Notify the vendor of delinquent shipments. Advise vendors that you may have to cancel orders that they cannot deliver within a reasonable amount of time. Some vendors that are late on delivery will pay for express delivery of their delinquent orders. Sometimes, vendors cannot ship the entire order, but can ship a partial quantity or a similar item that meets the specifications of the request. Fiscal Service at your station also may have a formal station policy for responding to delinquent purchase orders.

3.5 How to Change the Delivery Date of an Item

3.5.1 Introduction

Often, after you call a vendor to inquire about a delinquent item, you will have to change the delivery date and record an explanation of the delivery change. Follow the steps below to change a delivery date and record an explanation.

3.5.2 Menu Path

9. Select P&C Utilities Menu from the Purchasing Agent Menu.

10. Select Change Delivery Date on P.O.xe "Change Delivery Date on P.O." from the P&C Utilities Menu. Purchase Orders Menu ...





EDI/RFQ Reports


Select Purchasing Agent Option: P&C Utilities Menu

Item File Edit

Vendor File Edit

Change Delivery Date on P.O.

Direct Delivery Patient Edit

Administrative Certification Add/Edit

Inactivate Item

Reactivate Item

Inactivate Vendor

Reactivate Vendor

Setup AR selected vendors

Select P&C Utilities Menu Option: Change Delivery Date on P.O.

3.5.3 Prompts

Enter a station number. Enter a purchase order number. If you do not know the purchase order number, enter three question marks and IFCAP will list the available purchase order numbers.

Note:You will only be able to select purchase orders with outstanding items.

You may review the order or a receiving report if you like. Enter the new delivery date. Explain the reason for the new delivery date in the Comments: field. To change the delivery date on another purchase order, enter another purchase order at the Purchase Order: prompt or enter a caret (^) to return to the P&C Utilities Menu.

Select STATION NUMBER ('^' TO EXIT): 688// WASHINGTON,DC

PURCHASE ORDER: ??

CHOOSE FROM:

A40001 11-10-93 CI Ordered and Obligated (Amended) FCP: 101 $ 300.00

A40002 11-17-93 ST Complete Order Received (Amended) FCP: 101 $ 76.10

A40003 11-22-93 ST Complete Order Received But Not Ob FCP: 101 $ 12.30

A40004 11-22-93 ST Complete Order Received But Not Ob FCP: 101 $ 10.00

A40005 11-24-93 ST Partial Order Received (Amended) FCP: 101 $ 33.00

A40006 11-24-93 ST Complete Order Received FCP: 101 $ 12.30


A40008 12-01-93 ST Cancelled Order FCP: 101 $ 0.00

A40009 12-01-93 ST Partial Order Received (Amended) FCP: 101 $ 20.00


A40011 12-02-93 ST Partial Order Received FCP: 101 $ 60.00

PURCHASE ORDER: A40011 688-A40011 12-02-93 ST Partial Order Received

FCP: 101 $ 60.00

REVIEW ORDER ? NO// (NO)

DELIVERY DATE: DEC 5,1993// OCT 22, 1994 (OCT 22, 1994)

COMMENTS:

1>Item previously unavailable.

2>

EDIT Option:

...OK! OK! This may take a few moments......

...Delivery Date changed! Bulletin transmitted...

PURCHASE ORDER: ^

Item File Edit

Vendor File Edit

Change Delivery Date on P.O.

Direct Delivery Patient Edit

Administrative Certification Add/Edit

Inactivate Item

Reactivate Item

Inactivate Vendor

Reactivate Vendor

Select P&C Utilities Menu Option:

3.6 Print Obligated 1358sxe "Print Obligated 1358s"3.6.1 IntroductionThis report includes information such as P.O. #, date and amount; requestor; and vendor and contract information, if it was entered when the 1358s were created.

3.6.2 Menu Path

11. Select Management Reports Menu from the Purchasing Agent Menu.

12. Select FPDS Reports Menu form the Management Reports Menu.

13. Select Print Obligated 1358s from the FPDS Reports Menu.3.6.3 Prompts

Enter a date range and device to obtain a list of purchase orders from obligated 1358s with a dollar value of $0 and higher. Your previous entries for the START and GO TO P.O. DATES will appear as the defaults. This option should be printed at 132 columns.

* Previous selection: P.O. DATE from Oct 1,2005 to Oct 31,2005@24:00

START WITH P.O. DATE: Oct 1,2005// (OCT 01, 2005)

GO TO P.O. DATE: Oct 31,2005// (OCT 31, 2005)

DEVICE: HOME// LAT RIGHT MARGIN: 80// 132PROCUREMENT & ACCOUNTING TRANSACTIONS LIST (OBLIGATED 1358s) FEB 6,2006 13:13 PAGE 1

BUSINESS

PURCHASE VENDOR CONTRACT TYPE SOCIOECONOMIC TOTAL

ORDER NUMBER P.O. DATE VENDOR NUMBER (FPDS) GROUP (FPDS) AMOUNT REQUESTOR

---------------------------------------------------------------------------------------------------------------

442-C60001 OCT 3,2005 IFVENDOR ONE SMALL OO 2556 IFREQUESTOR,ONE

442-C66001 OCT 3,2005 IFVENDOR TWO LARGE OO 2565 IFREQUESTOR,ONE

442-G67001 OCT 3,2005 IFVENDOR THREE LARGE OO 987 IFREQUESTOR,ONE

442-C66002 OCT 19,2005 IFVENDOR THREE V797P-2003 LARGE OO 2000 IFREQUESTOR,TWO

THIS PAGE INTENTIONALLY LEFT BLANK

Chapter 4. Make Purchases Using Requests for Quotations

4.1 Introduction

This chapter will explain how to create, edit, delete, transmit and print requests for quotations (RFQs). RFQs are announcements of intent by the VA to buy products or services, and solicit vendors to present the VA with quotes of prices, item descriptions, and delivery schedules. There are two submenus under the Request for Quotation Main Menu. The first submenu, the Process Menu, contains the options for creating and editing a request for quotations. The second submenu, the Evaluation and Award Menu, contains options that allow you to create RFQ reports and evaluate quotes for an RFQ.

4.2 The Process Menu

4.2.1 Introduction

The Process Menu contains the options for creating and editing a request for quotations. Here are the options under the Process Menu, in the order they will be explained in this manual.

Add Text MessageThis option enables the user to enter an 864 transaction Text Message, specify recipients, and transmit the message electronically to the recipients.

Cancel RFQThis option sets the RFQ status to 'Cancelled', the Request Worksheet file's entry back to 'Sent to Purchasing & Contracting', and if the RFQ has been transmitted electronically, it sends a RFQ Cancellation 840 Transaction.

Close RFQ to Further QuotesThis option enables the Purchasing Agent to set the status of the RFQ to 'CLOSED'. If the RFQ has been transmitted electronically, this option also sends an 864 Message Text transaction informing vendors that the RFQ is now closed.

Edit Incomplete RFQThis option enables the user to edit an existing, but still incomplete, RFQ.

Edit Mode PreferenceThis option enables the user to specify whether editing should be done via FileMan Input Templates or ScreenMan Forms. The user can alternately select to be prompted for edit mode within the editing options.

Manual Print of RFQThis option is used to print a manual RFQ.

New RFQThis option imports information from a 2237 and supporting documents into a Request for Quotation entry and enables the Purchasing Agent to edit the information.

Reopen Closed RFQThis option enables the Contracting Officer/Purchasing Agent to reopen a closed Request for Quotation.

Retransmit RFQThis option enables the user to retransmit an RFQ in 'PENDING QUOTES' status in the event of a transmission error during an earlier attempt.

RFQs Due ReportThis option is used to create a report of your RFQs that are due on or before the current date.

Transmit Unsent / Retransmit 864 MessageThis option enables the user to transmit an entered, but not sent, 864 Text Message or to retransmit an already sent 864 Text Message.

Unawarded RFQs by Status ReportThis option is used to create a report of RFQs sorted by status, either among all RFQs or among RFQs associated with a specific purchasing agent.

View 864 Text Messages for RFQThis option enables the user to view a range of text messages for a RFQ.

View RFQThis option enables the user to view the request portion of a Request for Quotation (RFQ) entry.

4.2.2 New RFQxe " New RFQ "4.2.2.1 Introduction

This option imports information from a 2237 and supporting documents into a Request for Quotation entry and enables the user to edit the information.

Note:Prior to using a 2237 to generate an RFQ, the Purchasing Agent must have split off any items which are not to be included in the RFQ. The "New RFQ" option imports all items on a 2237 into the RFQ entry.

4.2.2.2 Menu Path

14. Select Request for Quotation Main Menu from the Purchasing Agent menu.

15. Select Process Menu from the Request for Quotation Main Menu.

16. Select New RFQ from the Process Menu.

Enter I at the Enter Desired Input Mode: prompt if you want IFCAP to display the prompts for this option one at a time. Enter S at the Enter Desired Input Mode: prompt if you want IFCAP to display screens of prompts. Purchase Orders Menu ...





EDI/RFQ Reports


Select Purchasing Agent Option: Request for Quotation Main Menu

Process Menu ...

Evaluation and Award Menu ...

Select Request for Quotation Main Menu Option: Process Menu

New RFQ

Edit Incomplete RFQ

Manual Print of RFQ

View RFQ

Add Text Message

Cancel RFQ

Retransmit RFQ

Close RFQ to Further Quotes

Reopen Closed RFQ

View 864 Text Messages for RFQ

RFQs Due Report

Unawarded RFQs by Status Report

Transmit Unsent / Retransmit 864 Message

Edit Mode Preference

Select Process Menu Option: New RFQ

Enter Desired Input Mode: ?

Here you can indicate if you wish to edit in scroll mode with FileMan

Input Templates or screen mode with ScreenMan

Select one of the following:

i Input Template

s ScreenMan Form

Enter Desired Input Mode: i Input Template4.2.2.3 Input Template Prompts

Throughout the RFQ module the string (W) indicates that the field is a word processing field.

1. At the Enter Primary 2237 Transaction #: prompt, enter the form 2237 that you want to assign to the RFQ. If you do not know the 2237 number, you can enter the first set of digits that you remember, or enter three question marks to see a list of valid 2237s.

2. You may import items from as many 2237s as you like. Enter Y at the Do You Wish To Import Items From An Additional 2237?: prompt to continue assigning 2237s to the new RFQ.

3. Enter your electronic signature code.

4. Enter the date you want to assign to the RFQ at the Reference Date: prompt.

5. Enter the date that you want the items on the RFQ to be delivered at the Reqd Delivery Date: prompt.

6. Enter the date that quotes are due from the vendors at the Quote Due Date/Time: prompt.

7. Enter the priority associated with receipt of the RFQ items at the Priority of Request: prompt.

8. Enter the receiving location of the goods or services at the Ship To: prompt, or enter a question mark to see a list of available receiving locations.

9. Enter the individual's name and/or the room number for delivery at the Deliver To: prompt.

10. Enter D for destination or O for Origin at the FOB: prompt. An FOB (Freight on Board) of "Destination" means that the vendor's item price includes shipping and handling and that the vendor is responsible for the item up to its delivery at the facility. An FOB of "Origin" means that shipping charges are due to the shipper, and generally that the shipper, not the vendor, is responsible for the items in transit.

11. At the Set Aside?: prompt, enter Y for 'YES' if the award will be influenced by a set-aside (i.e. race or gender) program.

12. Enter the name of the Purchasing Agent processing this RFQ at the Contracting Officer: prompt. The Contracting Officer must be a Purchasing Agent or manager in Supply Service, and must have a commercial phone number on file.

13. Enter the line item number of the item on the 2237xe "2237" that you want to purchase at the Select Line Item Nbr: prompt.

14. You can change the number assigned to the item at the Line Item Nbr: prompt.

15. If the item has an Item Master File number assigned to it, enter the number at the Item Master File Nbr: prompt.

16. Enter a one-line description of the item at the Description: prompt.

17. Enter the unit of purchase (boxes, cases, etc.) for the item at the Unit of Purchase: prompt. If you do not know the unit of purchase, enter a question mark at the prompt and IFCAP will list the available units of purchase.

18. Enter the quantity of units (boxes, cases, etc.) that you want to purchase at the Quantity: prompt.

19. Enter the Standard Industrial Classification code for the business providing this product at the SIC Code: prompt. The SIC code will help vendor systems direct the RFQ to potential vendors.

20. If the item is a drug, enter the drug code for the item at the National Drug Code: prompt.

21. Enter the national stock number for the item at the NSN: prompt.

22. Enter the Federal Supply Classification (FSC) for an item, or the Product Service Code (PSC) for a service. IFCAP might display some additional prompts based on your entry.23. Enter the part number assigned to the item by the manufacturer at the Mfg Part No.: prompt.

24. Enter the lot number assigned to the item by the manufacturer at the Lot Nbr.: prompt.

25. Enter the serial number assigned to the item by the manufacturer at the Serial Nbr.: prompt.

26. Enter H at the Hazardous Material: prompt if the item qualifies as hazardous material.

27. Enter the Budget Object Code for the item at the BOC: prompt. The Budget Object Code is an accounting code that describes what kind of item or service is being procured.

28. Press the Enter key at the Select Delivery Schedule: prompt if you want all of the items on your request delivered on the required delivery date of the RFQ. To define a delivery schedule for the items on the RFQ, enter a number to represent the delivery schedule. If you enter a delivery schedule for the item, you are notifying the vendor that you want them to deliver different amounts of the items on different days. Make sure that the total number of items among all of the delivery dates equals the total number of items you are ordering.

29. Enter the delivery date of the item at the Delivery Date: prompt.

30. Enter the quantity you are ordering at the Quantity: prompt.

31. Enter the location for delivery of the item at the Location: prompt.

32. You can enter additional delivery schedules if you like.

33. You can enter another line item if you like at the Select Line Item Nbr: prompt.

34. Enter the vendor solicited for this RFQ at the Select Solicited Vendor: prompt.

35. Enter Y at the Transmit to Public: prompt if you want to broadcast the RFQ to all possible vendors for the item.

36. You can enter or edit special remarks for this RFQ if you like.

37. Enter Y at the Do You Wish To Add A Standard Administrative Certification Phrase?: prompt to add an administrative certification phrase to this RFQ. Administrative certification phrases are boilerplate paragraphs that IFCAP users add to orders and requests.

38. Enter Y at the Do You Wish To View The RFQ?: prompt to view the new RFQ.

39. If you chose to view the RFQ, enter the output device at the Device: prompt. Enter a margin length (in characters) at the Right Margin: prompt. IFCAP will display the new RFQ on the output device you selected.

40. Inspect the RFQ for validity and correctness. If the RFQ is ready to transmit, enter Y at the Do You Wish To Transmit This RFQ To Vendors?: prompt. IFCAP will display the MailMan message number assigned to the RFQ transmission. Enter another RFQ number, or enter a caret (^) to return to the Process Menu.Enter Primary 2237 Transaction #: 658-96-4-035-0382 Sent to Purchasing & Contracting

RFQ # 658-96-RFQ-00126 has been added.

Importing 2237 information into the RFQ entry...

Do you wish to import items from an additional 2237? NO//

Building the cross references...

Enter ELECTRONIC SIGNATURE CODE: Thank you.

REFERENCE DATE: TODAY// t-60 (AUG 18, 1996)

REQD DELIVERY DATE: SEP 24,1996// t-30 (SEP 17, 1996)

QUOTE DUE DATE/TIME: t-45 (SEP 02, 1996)

PRIORITY OF REQUEST: STANDARD//

SHIP TO: AMBULATORY CARE

DELIVER TO: IFCAPRECEIVER@COMPUTER ROOM Replace

FOB: DESTINATION//

SET ASIDE?: n NO

CONTRACTING OFFICER: IFUSER,ONE IO IRM PROGRAMMER/ANALYST

Select LINE ITEM NBR: 2//

LINE ITEM NBR: 2//

ITEM MASTER FILE NBR:

DESCRIPTION (SHORT): Bath towel//

DESCRIPTION:

Bath towel

Edit? NO//

UNIT OF PURCHASE: EA//

QUANTITY: 10//

SIC CODE: 2842 POLISHES AND SANITATION GOODS

NATIONAL DRUG CODE:

NSN: 6505-30-138-1030

FSC/PSC: 1550 Drones

MFG PART NO.: 1411-1

LOT NBR: 1234901

SERIAL NBR: 913249-1104-3

HAZARDOUS MATERIAL:

BOC: 2660 Operating Supplies and Materials//

Select DELIVERY SCHEDULE: 2//

DELIVERY SCHEDULE: 2//

DELIVERY DATE: OCT 24,1996//

QUANTITY: 7//

LOCATION: COMPUTER ROOM//

Select DELIVERY SCHEDULE:

Select LINE ITEM NBR:

Select SOLICITED VENDOR: IFVENDOR,TWO //

SOLICITED VENDOR: IFVENDOR,TWO //

METHOD: ??

Enter the code to indicate how you wish the vendor to be contacted.

Choose from:

e ELECTRONIC DATA INTERCHANGE

m MANUAL

METHOD: e ELECTRONIC DATA INTERCHANGE

Select SOLICITED VENDOR:

TRANSMIT TO 'PUBLIC': y YES

SPECIAL REMARKS:

These are special remarks.

Edit? NO// n NO

There are currently 0 lines of Administrative Certification.

Do you wish to add a standard Administrative Certification phrase? YES// n NO

ADMINISTRATIVE CERTIFICATIONS:

No existing text

Edit? NO//

Do you wish to view the RFQ? YES//

DEVICE: ;;9999 TELNET RIGHT MARGIN: 80//

RFQ #: 658-96-RFQ-00126 Status: PENDING QUOTES

Assigned PA: IFUSER,ONE Priority: STANDARD

Requesting Service: INFORMATION SYSTEM CENTER

Substation:

Requester: IFUSER,ONE Requester's Phone #: 111-2222

RFQ Ref Date: AUG 18,1996 Quote Due Date: SEP 2,1996 16:30

Reqd Delivery Date: SEP 17,1996 FOB: DESTINATION

Ship To: AMBULATORY CARE Deliver To: IFCAPRECEIVER@COMPUTER ROOM

Primary 2237: 658-96-4-035-0382 Set Aside: NO

FCP: 035 SUPPLY OFFICE SUPPLIES

Solicited Vendors:

Name Dun & Bradstreet Method

IFVENDOR,TWO 000000000 ELECTRONIC

Transmit 'PUBLIC': YES

Items on RFQ:

Line #: 1 Item Master #: 139

Origin 2237: 658-96-4-035-0382 Line #: 1

Quantity: 4.00 Unit: CS

SIC Code: 2842 POLISHES AND SANITATION G Drug Code:

NSN: 6530-01-137-8446 FSC: 6530

M Part #: 150103 Lot #:

Serial #: Hazmat Code:


Vendor Selected:

Vendor's Unit of Purchase: Vendor's Price:

Destination 2237: Line #:

Request's Item Description:

BAG URINARY LEG (LARGE) Stock #: 601139 BAG URINARY LEG LARGE

PACKAGING MULTIPLE: 20/CS

Delivery Schedule:

Schedule: 1 Date: SEP 24,1996

Quantity: 2.00

Location: COMPUTER ROOM

Schedule: 2 Date: DEC 8,1996

Quantity: 2.00


Line #: 2 Item Master #:

Origin 2237: 658-96-4-035-0382 Line #: 2

Quantity: 10.00 Unit: EA

SIC Code: 2842 POLISHES AND SA Drug Code:

NSN: 6505-30-138-1030 FSC: 4540

M Part #: 1411-1 Lot #: 1234901

Serial #: 913249-1104-3 Hazmat Code:


Vendor Selected:

Vendor's Unit of Purchase: Vendor's Price:

Destination 2237: Line #:

Request's Item Description:

Bath towel

Delivery Schedule:

Schedule: 1 Date: SEP 24,1996

Quantity: 3.00


Schedule: 2 Date: OCT 24,1996

Quantity: 7.00


Special Remarks:

This 2237 is to be used in the RFQ module.

Administrative Certifications:

RFQ's Last Editor: IFUSER,EIGHT Date/Time: OCT 17,1996 17:22

RFQ's MailMan Message #:

Vendors Submitting Quotes:

Name Dun & Bradstreet # Items

No. of Quotes: 0

No. of 864 Text Messages: 0

Award Justification:

Do you wish to transmit this RFQ to vendors? YES//

MailMan Msg #: 41009

There are no vendors for Manual Solicitation

Enter '^' to Exit or existing RFQ #:^

New RFQ

Edit Incomplete RFQ

Manual Print of RFQ

View RFQ

Add Text Message

Cancel RFQ

Retransmit RFQ

Close RFQ to Further Quotes

Reopen Closed RFQ

View 864 Text Messages for RFQ

RFQs Due Report

Unawarded RFQs by Status Report

Transmit Unsent / Retransmit 864 Message

Edit Mode Preference

Select Process Menu Option:

4.2.2.4 ScreenMan Form Prompts

Note: required fields are underlined in the screen captures that follow.

1. Enter the transaction number of the 2237 you wish to assign to the new RFQ at the Enter Primary 2237 Transaction #: prompt.

2. You can import items from additional 2237s if you like. IFCAP will create a new RFQ with cross-references to the 2237(s) you selected.

3. IFCAP will display an RFQ Enter/Edit Screen.

4. Use the tab key to move the cursor to the prompts on the screen. Required prompts are underlined. Word-processing prompts are followed by a (W).

5. At the RFQ Reference Date: prompt, enter the effective date for the RFQ.

6. At the Reqd Delivery Date: prompt, enter the date that you want to receive the goods or services.

7. At the Priority of Request: prompt, enter the priority of receipt of the goods or services. Valid priorities are Emergency, Special, and Standard. Consult your Supply Service for guidance regarding the use of request priorities.

8. At the Quote Due Date/Time: prompt, enter the date and time that quotes are due for receipt from the vendors.

9. At the Ship To: prompt, enter the receiving location of the goods or services, or enter a question mark to see a list of available receiving locations.

10. At the Deliver To: prompt, enter the individual's name and/or the room number for delivery.

11. At the FOB: prompt, enter D for destination or O for origin. An FOB (Freight on Board) of "Destination" means that the vendor item price includes shipping and handling and that the vendor is responsible for the item up to its delivery at the facility. An FOB of "Origin" means that shipping charges are due to the shipper, and generally that the shipper, not the vendor, is responsible for the items in transit.

12. At the Special Remarks: prompt, enter any remarks you want to make about this RFQ.

13. At the Do you wish to add an Administrative Certification?: prompt, enter Y if you wish to use predefined Administrative Certification phrases for inclusion in the RFQ.xe "Administrative Certifications" IFCAP will copy the phrases you choose to the Administrative Certifications word processing field.

14. At the Administrative Certifications(W) prompt, press the Enter key to enter the Administrative Certifications word processing field for editing.

15. At the Set Aside?: prompt, enter Y for 'YES' if the award will be influenced by a set-aside (i.e. race or gender) program.

16. At the Contracting Officer: prompt, enter the name of the Purchasing Agent processing this RFQ. The Contracting Officer must be a Purchasing Agent or manager in Supply Service, and must have a commercial phone number on file.

17. Enter N to see the next page of prompts. IFCAP will display a second edit screen, listing information about the new RFQ.

18. To edit an existing line item, move the cursor until it rests on the line item number and then press the Enter key.

19. To add another line item, move the cursor to the end of the line item list and enter a line number. To delete a line item, move the cursor over the line item number and enter @. If you want to renumber a line item, move the cursor over a line item number and enter a new number. IFCAP will display another edit screen with information about the line item. Most of the items on the RFQ will have probably been imported from a form 2237, but IFCAP allows users to add and delete line items.

20. Use the tab key to move forward through the prompts or the PF4 key to move back to the previous field. You may also enter a caret (^) and the name of a prompt to move to a field you wish to edit. +H will display online help on how to navigate through the screens. Required fields are underlined. You can also enter a question mark at these prompts to read help text about each prompt.

21. At the Item Master File #: prompt, enter the item master file number of the item if this item is in the Item Master File. If you do not know the Item Master File number, enter a question mark at the prompt to see the item master list, or enter the first letters in the description of the item to see a list of items beginning with those letters.

22. At the Descr(W): prompt, enter a comprehensive description of the item. This is the description transmitted to the vendors.

23. At the Short: prompt, enter a brief description of the item. This description is displayed internally on some reports and data entry screens within the RFQ options.

24. At the Unit of Purchase: prompt, enter the unit of purchase (boxes, cases, etc.) If you do not know the unit of purchase, enter a question mark at the prompt and IFCAP will list the available units of purchase.

25. At the Quantity: prompt, enter the quantity of units (boxes, cases, etc.) that you want to purchase.

26. At the SIC Code: prompt, enter the Standard Industrial Classification code for the business providing this product. The SIC code will help vendor networks to direct the RFQ to potential vendors.

27. At the Natl Drug Code: prompt, enter the National Drug Code if the item is a drug.

28. At the Natl Stock #: prompt, enter the National Stock Number of the item.

29. Enter the Federal Supply Classification (FSC) for an item, or the Product Service Code (PSC) for a service. IFCAP might display some additional prompts based on your entry.

30. At the Mfg Part #: prompt, enter the manufacturer's part number.

31. At the Lot #: prompt, enter the lot number of the item.

32. At the Serial #: prompt, enter the serial number of the item.

33. At the Hazmat Code: prompt, enter the code for that hazardous material if the item is a hazardous material.

34. At the BOC: prompt, enter the Budget Object Code for the item. The Budget Object Code is an accounting code that describes what kind of item or service is being procured. IFCAP will use the BOC(s) you enter for the RFQ to generate the purchase orders after a vendor is awarded the purchase.

35. At the Select Delivery Schedule: prompt, press the Enter key if you want all of the items on your request delivered on the required delivery date of the RFQ. To define a delivery schedule for the items on the RFQ, enter a number to represent the delivery schedule. If you enter a delivery schedule for the item, you are notifying the vendor that you want them to deliver different amounts of the items on different days. Make sure that the total number of items among all of the delivery dates equals the total number of items you are ordering.

36. When you are done responding to the prompts, tab to the cursor at the bottom of the screen and select Close. IFCAP will display the item list. Tab to the cursor at the bottom of the screen and select Next Page. IFCAP will display another RFQ screen.

37. At the Select Solicited Vendor: prompt, enter the vendor you will solicit with this RFQ..

38. At the Solicitation Method: prompt, enter the code to indicate whether you want IFCAP to contact this vendor electronically or if you are going to provide information to the vendor manually.

39. At the Transmit to 'Public': prompt, enter Y if you want IFCAP to transmit the RFQ to all potential vendors for the items.

40. When you are finished entering vendors, tab to the Command: prompt at the bottom of the screen, type Close and press the Enter key. IFCAP will display the Command: prompt again, with different choices. Type Save and press the Enter key. Enter a caret (^) to return to the Process Menu.Enter Primary 2237 Transaction #: 0346 658-96-4-035-0346 OBL WAREHOUSE

STUFF,BUNCH OF

Sent to Purchasing & Contracting

RFQ # 658-96-RFQ-00130 has been added.

Importing 2237 information into the RFQ entry...

Do you wish to import items from an additional 2237? NO//

Enter additional 2237 Transaction #:

Building the cross references...

Request for Quotation Enter/Edit

RFQ NBR: 658-96-RFQ-00130 Requesting Service: SUPPLY

Status: PENDING QUOTES Requester: IFUSER,TWO

Substation: Requester's Phone #: 501 555 6631

RFQ Reference Date: OCT 30,1996 Reqd Delivery Date: SEP 1,1996

Priority of Request: STANDARD Quote Due Date/Time:

Ship To: Deliver To: BLDG 41,ROOM 207

FOB: DESTINATION Special Remarks(W):

Do you wish to add a Administrative Certification? NO

Administrative Certifications(W):

Set Aside?: Contracting Officer:_______________________________________________________________________________

COMMAND: Next Page Press H for help Insert





RFQ Reference Date: OCT 30,1996 Reqd Delivery Date: DEC 15,1996

Priority of Request: STANDARD Quote Due Date/Time: NOV 15,1996@16:30

Ship To: PSYCHIATRY Deliver To: BLDG 41,ROOM 207

FOB: DESTINATION Special Remarks(W):

Do you wish to add a Administrative Certification? NO

Administrative Certifications(W):

Set Aside?: NO Contracting Officer: IFUSER,ONE

_______________________________________________________________________________

Exit Save Next Page Refresh

Enter a command or '^' followed by a caption to jump to a specific field.






Item Line # Short Description

----------- -----------------

1 STUFF,BUNCH OF

_______________________________________________________________________________






+-----------------------------------------------------------------------------+

|Line Item #: 1 Item Master File #: |

|Descr(W): Short: STUFF,BUNCH OF |

|Unit of Purchase: CS Quantity: 450

Ifcp5 1purchasing Agent

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