IEEE Organization Faculty of Engineering, UKM 13 March 2016

Norliza Mohd Noor Past - Chair IEEE Malaysia Section http://ieeemy.org/mysection norliza@utm.my

Structure

IEEE is organized into: – Local sections within geographic regions – Chapters comprised of local members

with similar technical interests – Societies and technical councils that

compose technical divisions – Student branches at colleges and

universities around the world – Student branch chapters; and affinity

groups

Organization summary

R9 – 19,067

(4.4%)

R8 – 78,597

(18.2%)

R10 – 112,117

(26.0%)

R1 to 6 – 203,357

(47.2%)

R7 – 18,053

(4.2%)

IEEE Membership By Region 31 December 2013

TOTAL MEMBERSHIP – 429,085

R1 – 35,502

R2 – 30,032

R3 – 30,652

R4 – 22,643

R5 – 28,920

R6 – 56,608

Reflecting the global nature of IEEE, R10 and R8 are now the

two largest IEEE Regions

IEEE Membership more than 117,000 Student members; 334 Sections in ten geographic Regions worldwide; 2,116 Chapters that unite local members with similar technical interests; 2,669 student branches at colleges and universities in 80 countries; 922 student branch chapters of IEEE technical societies; 440 affinity groups; IEEE Affinity Groups are non-technical sub-units of one or more Sections or a Council. The Affinity Group patent entities are the IEEE-USA Consultants' Network, Young Professionals (YP), Women in Engineering (WIE), and Life Members (LM).

IEEE has 39 Societies and seven technical councils representing the wide range of IEEE technical interests; has more than 3.5 million documents in the IEEE Xplore Digital Library, with more than 8 million downloads each month; has more than 1,671 standards and projects under development; publishes approximately 180 transactions, journals, and magazines; sponsors more than 1,600 conferences in 91 countries while: –  partnering with more than 1,000 non-IEEE entities

globally; –  attracting more than 480,000 conference attendees; –  publishing more than 1,400 conference proceedings

via IEEE Xplore®.

IEEE Board of Directors

IEEE President and CEO: Barry L. Shoop

Director & Secretary: Parviz Famouri

Director & Treasurer: Jerry Hudgins

Director & Vice President, Educational Activities:

S.K. Ramesh

Director & Vice President, Publication Services and Products: Sheila Hemami

Director & Vice President, Member and Geographic Activities: Wai-Choong

Wong

Director & President, Standards Association:

Bruce P. Kraemer

Director & Vice President, Technical Activities: Jose

M.F. Moura

Director & President IEEE-USA: Peter Alan

Eckstein

IEEE Past President: Howard E. Michel

IEEE President-Elect: Karen Bartleson

IEEE Board of Directors IEEE President and CEO: Barry L. Shoop IEEE President-Elect: Karen Bartleson IEEE Past President: Howard E. Michel Director & Secretary: Parviz Famouri Director & Treasurer: Jerry Hudgins Director & Vice President, Educational Activities: S.K. Ramesh Director & Vice President, Publication Services and Products: Sheila Hemami Director & Vice President, Member and Geographic Activities: Wai-Choong Wong Director & President, Standards Association: Bruce P. Kraemer Director & Vice President, Technical Activities: Jose M.F. Moura Director & President IEEE-USA: Peter Alan Eckstein

IEEE Board of Directors/2016 IEEE Assembly members

Director & Delegate, Region 1: Ronald A. Tabroff Director & Delegate, Region 2: Timothy P. Kurzweg Director & Delegate, Region 3: James M. Conrad Director & Delegate, Region 4: Robert C. Parro Director & Delegate, Region 5: Francis B. Grosz, Jr. Director & Delegate, Region 6: Thomas Coughlin Director & Delegate, Region 7: Witold M. Kinsner Director & Delegate, Region 8: Costas M. Stasopoulos Director & Delegate, Region 9: Antonio C. Ferreira Director & Delegate, Region 10: Ramakrishna Kappagantu Director & Delegate, Division I: Maciej Ogorzalek Director & Delegate, Division II: Hirofumi Akagi Director & Delegate, Division III: Celia L. Desmond Director & Delegate, Division IV: William W. Moses Director & Delegate, Division V: Harold Javid Director & Delegate, Division VI: Rob Reilly Director & Delegate, Division VII: Alan C. Rotz Director & Delegate, Division VIII: John W. Walz Director & Delegate, Division IX: Ray Liu Director & Delegate, Division X: Kazuhiro Kosuge Director Emeritus: Eric Herz Director Emeritus: Theodore W. Hissey

IEEE PRESENCE IN ASIA PACIFIC (REGION 10)

IEEE REGION 10 (Opscom)

Director Ramakrishna Kappagantu

Secretary & R10 50 Yrs Celebrations Ad

Hoc Committee Chair Ravikiran Annawamy

Treasurer & Vice-Chair of Technical

Activities Takao Onoye

Vice-Chair of Membership

Activities Takatoshi Minami

Vice Chair of Professional Activities

Narayana GPL Mandaleeka

Past Director Toshio Fukuda

Director Elect Kukjin Chun

2016 IEEE R10 Larger Executive Committee

Vice-Chair of Membership

Activities

Membership Development –

Michael Ong

Member Benefits & Services – Norliza Mohd

Noor

Section and Chapter – Elmer

Dadios

Newsletter – Zia Ahmed

History – Akinori Nishihara

Life Member VK Damodaran

Vice-Chair of Technical Activities

Conference & Technical Seminar – Sri Niwas Singh

Student Activities Coordinator (SAC)

Rajesh Ingle

Student Rep Mehvish Zahoor

Young Professional

Nivas Ravichandran

WIE Celia Shehnaz

HTA Rajnish Gupta

Vice-Chair of Professional

Activities

Industry Relation Pamela Kumar

Electronic Comm & Information Management Nitin Keshav

Educational Activities (EA)

Supavadee Aramvith

Awards & Recognition V. Prasad Kodali

Strategic Planning P. Khinca

IEEE R10 Advisory Committee (Past-past Chair)

Janina Mazierska Lawrence Wong Yong Jin Park

IEEE Asia Pacific Presence

13/03/16 13

= IEEE Offices Bangalore,Beijing,Singapore,Tokyo

IEEE Asia Pacific Singapore Office

Fanny Su Chief Executive Officer

IEEE Asia-Pacific Limited f.su@ieee.org •  Ewell Tan •  ieeeapo@ieee.org

IEEE BoD Strategic Decision for IEEE Asia-Pacific Ltd Singapore is centrally located to serve the entire Asia-Pacific Region.

13/03/16 15

India: 1.1 bil pop 49,521 Members 790 Volunteers

158 GUs

China: 1.3 bil pop 13,250 Members 705 Volunteers

141 GUs

Rest of Asia: 600 mil pop 25,379 Members 1,260 Volunteers

252 GUs

Australasia: 24 mil pop 9,583 Members 540 Volunteers

108 GUs

Japan: 127 mil pop 14,384 Members 435 Volunteers

87 GUs

Volunteers: Ave. 5 member committee in Council, Section, Subsection, Chapter, AF (Excludes Student Branches/Chapters/AG)

R10 Geographic Units (GUs) as at 31st December 2012

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Sections 44 44 44 47 47 47 52 56 56 56 57 57 57 57/333 (17.1%)

Sub Sections 4 5 4 5 6 9 8 9 10 12 21* 17 17 18/54 ( 33.3%)

Technical Chapters 198 213 224 244 261 288 332 372 399 433 490* 491 515 550/2231 (24.6%)

Affinity Groups 0 6 10 18 21 31 34 39 43 44 49 56 60 60/432 (13.8%)

Geographic Councils 4 4 4 4 4 4 4 5 5 6 6 6 6 6/18 (33.3%)

Student Branches 235 262 287 330 376 439 490 535 583 672 749 850 958 1061/2516 (42.1%)

Student Branch Chapters 30 38 40 41 44 43 49 60 57 74 98 131 202 259/790 (32.7%)

Student Branch Affinity Groups 0 0 0 1 6 13 21 29 29 53 53 119 151 182/343

(53.0%)

Total GUs 515 572 613 690 765 874 990 1,105 1,182 1,350 1,523 1,727 1,966/ 6,479

(30.3%)

2,193/6,717 (32.6%)

* 7 Subsections had been dissolved as at 19 February 2011 by MGA Board. * 29 Chapters had been dissolved as at 19 February 2011 by MGA Board.

Geographic & Technical Unit Relationship

Technical Activities Board

Parents - WIE, Consultants, GOLD

IEEE Societies

Member & Geographic Activities Board (MGAB)

Region 10

Sections (57)

Chapters (550) Affinity Groups(60)

Sub-Sections (18)

Student Branches (1,061)

Council (6)

SB Chapters (259) SB Affinity Groups (182)

Region 10 Membership History 1966 - 2013

2,509 6,034

17,327

35,276

43,104

50,766 55,041

58,162 64,180

59,538 63,548 62,533

67,442 67,157 73,662

82,361

90,593 97,393

107,154 112,117

0

20,000

40,000

60,000

80,000

100,000

120,000

as at 31st December 2013

Region 10 was created on 1 January 1967

Region 10 Higher Grade vs. Student Grade 2000 - 2013

1408716771

22393

1673118254

20843

26106

1815821661

2508528050

3128734655

36144

40954 41391 41787 4280745294

41690 41336

4899952001

57276

6254366106

7249975973

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

StudentHigher Grade

as at 31st December 2013

2007 was the first year that the IEEE Graduate Student member (GSM) Grade was fully implemented.

From 2007 onwards, Student membership count exclude GSM.

Region 10 Membership 31 December 2013

2007 was the first year that the IEEE Graduate Student member (GSM) Grade was fully implemented.

( ) = Percent of Total Region Membership

Honorary,9,0%

Fellow,1035,1%

SeniorMember,6057,5%

Member,51135,46%

GSM1562414%

AssociateMember,2113,2%

StudentMember,36144,32%

Honorary

Fellow

SeniorMember

Member

GraduateStudentMember

AssociateMember

StudentMember

01,0002,0003,0004,0005,0006,0007,0008,0009,000

10,000

Indonesia Malaysia Philippines Singapore Thailand Vietnam ASEAN(Total)

2011 20122013

2010-2012 Membership Statistics - ASEAN Countries

0

10000

20000

30000

40000

50000

60000

201120122013

2010-2012 Membership Statistics in the Asia Pacific Region

Retention & Membership Growth by Jamie Moesch & Om Perkash

23 13/03/16

Comparative Retention Rates

Through the month of January, 23,386 of 94,041 student members had not renewed their membership –  Student member retention is running behind last year by 1.3% –  Graduate student retention is running behind by 9.6%

Location Higher-Grade

Graduate Students

Undergrad Students Total

Global 67.1% 40.7% 14.2% 57.0% Regions 7-10 60.0% 39.3% 10.8% 46.7% Region 10 59.1% 30.4% 6.7% 39.9% Regions 1-6 72.8% 43.7% 26.5% 68.0%

Through January ‘14 …

Membership Calendar

25 13/03/16

Memb. Year

Memb. Year

Aug Aug

Region 10 Student Membership Performance - through end of January 2014

REGION 10 Opportunity # Renewal % Renewal

Australian Capital Terr 97 49 50.5% Hong Kong Section 364 183 50.3% Shin-Etsu Section 30 15 50.0% Singapore Section 515 250 48.5% Sendai Section 93 42 45.2% Victorian Section 352 151 42.9% Macau Section 61 26 42.6% South Australia Section 96 40 41.7% Nagoya Section 146 56 38.4% Xian Section 194 74 38.1%

Top 10 Student Retention

Bottom 10 Student Retention REGION 10 Opportunity # Renewal % Renewal

Madras Section 8125 204 2.5% Pune Section 739 28 3.8% Kerala Section 3969 181 4.6% Karachi Section 331 20 6.0% Hyderabad Section 3483 212 6.1% Lahore Section 284 20 7.0% Gujarat Section 747 54 7.2% Bombay Section 3896 290 7.4% Islamabad Section 438 33 7.5% Delhi Section 2727 238 8.7%

Top 10 Student Recruitment

Bottom 10 Stu Recruitment

REGION 10 2014 2013 % Year over Year

Bangalore Section 1288 1463 -12.0% Bombay Section 1230 1113 10.5% Madras Section 1150 1125 2.2% Delhi Section 1001 1342 -25.4% Hyderabad Section 534 966 -44.7% Kerala Section 585 1255 -53.4% Beijing Section 223 267 -16.5% Uttar Pradesh Section 289 177 63.3% Sri Lanka Section 239 290 -17.6% Malaysia Section 70 40 75.0%

REGION 10 2014 2013 % Year over Year

New Zealand Central 2 2 0.0% Hiroshima Section 2 11 -81.8% Sapporo Section 3 3 0.0% Kwangju Section 4 4 0.0% New Zealand South Section 4 7 -42.9% Harbin Section 4 15 -73.3% Shikoku Section 5 13 -61.5% Taegu Section 6 4 50.0% Kharagpur Section 7 1 600.0% Sendai Section 7 6 16.7% Vietnam Section 7 8 -12.5%

Student Branch Organization

Structure of Student Branch Leadership for 4 years program

Chair – 3rd year student Chair – Elect (2nd year student) Past – Chair (4th year student – who was previously the chair) Excomm (Undergraduate Student member) Excomm (Graduate Student Member) Auditor

Graduate Student Member

Play the mentor role in assisting the undergraduate student Should volunteer in the Young Professional Affinity Group

IEEE Malaysia Section Student Representative

Undergraduate Student Post Graduate Student

Fulfilling Expectations

31 13/03/16

by Jamie Moesch & Om Perkash

Focus on the Individual

32 13/03/16

When we focus on “Membership” the member and their needs get lost in the crowd.

If we focus on the “Member” we strive to satisfy them, on their terms

Truly satisfied members renew; truly satisfied members refer others to IEEE

“I feel welcome” “My needs are met” “I make a difference” “I am the IEEE” “I am a part of something great”

Representing IEEE Membership Properly

33 13/03/16

Accurate representation of the benefits and opportunities of IEEE and Society membership –  Expectations matter

Membership development web portal: ww.ieee.org/md

– Powerpoint presentations – Membership fliers, product

sheets – MD webcast registration,

archives – MD kit order form

Overall Student Member Satisfaction

§  65% top box satisfaction is considered ‘world class’

§  Large base to work with, in the ‘somewhat’ ranking

Student Scoring 2012 Difference ‘08 vs. ‘12

Very Satisfied 23% +1%

Somewhat Satisfied 44% (3)%

Neither Satisfied nor Dissatisfied 16% (1)%

Somewhat Dissatisfied 11% NC Very Dissatisfied 7% +3%

Importance Top 3 Box* Satisfaction

Continuing Education Opportunities 82% 53%

Opportunities for Professional Networking 81% 51%

Awards and Scholarships 81% 46%

Online Career Resources 77% 50%

Interaction with other members 75% 48%

Local meetings with other professionals 72% 46%

* “Top 3 Box” = 8,9,10 / 10

Question for Chairs: What can you do this month to improve satisfaction in these areas?

Students: Importance / Satisfaction Gaps - Where your efforts can have an impact?

Students Including Graduate Students Segment Distribution

p36

Segment 2 Students who have both the time and desire to be more active with volunteer and leadership roles, but have not been asked and do not know how to get involved.

Segment 1 Student members who are highly engaged and take on leadership roles.

Segment 3 Undergraduate students with part-

time employment who value IEEE’s career resources, but do

not feel it is essential to be involved with the organization.

Segment 5 Members who are dissatisfied with

IEEE. They are unclear on the benefits offered and feel the role

of the organization is unimportant.

Segment 4 Student members who are satisfied

with their current connection to IEEE. They feel the activities are

expensive, but have interest in continuing education and

networking.

What can Sections and Chapters do?

37 13/03/16

by Jamie Moesch & Om Perkash

Audience-Driven Membership Program

38 13/03/16

Undergrad Students

Approaching Graduation

Graduate Students

Approaching Graduation

Social Events

Technical

Talks

Competitions

Networking Events (Young

Professional, WIE)

Career Development

Activities (Young

Professional, WIE)

Technical Talks

Networking Events

(Young Prof, WIE)

Career Development

Activities (Young Prof, WIE)

39 13/03/16

You must proactively contact your student branch chairs and student branch counsellors If you don’t reach out to them, many students will never experience the potential of IEEE

Call on them! Don’t wait for them to call you

Engagement Ideas: §  Use SAMIEEE to get contact information

§  Conduct an annual orientation/pizza party

§  Fill your Student Representative roles

Sections/Chapters must create opportunities for students outside their university ecosystem The section is responsible for helping the students to connect with higher grade members in their area

Prove to students: IEEE is not just a ‘club’ at their school

Engagement Ideas: §  Create events for them to meet with other

student branches in their area

§  Offer speakers on technical or business topics

§  Offer them a point of contact for support

§  Hold local networking events

41 13/03/16

Many students have difficulty travelling If your events are in cities, and they are in rural areas, they will not connect

Conduct events close to their location

Engagement Ideas: §  Conduct events at/close to universities

§  Offer to connect them to events via webinars

42 13/03/16

Are their activities in your section you always wanted to improve but no one ever had the time? Could a team of students have an impact?

Give them volunteer projects

Engagement Ideas: §  Important: They like to volunteer as a group

§  Share a list of areas where you could use help

§  Let them offer their expertise

Many student branch chairs and student branch counsellors do not know what to do first Properly trained chairs and counsellors have the ability to impact hundreds of members

Training, Training, Training , and Support

Engagement Ideas: §  Conduct quarterly training (online or face to face)

§  Volutunteer training resources at: ieee.org/students

§  Remind them they can contact studentservices@ieee.org for ideas or answers to questions

Thank You for your Attention

and Active Participation