IDP Strategy/Project Indicator Annual Means of...

MUNICIPAL MANAGER’S OFFICE

Focus Area

IDP Objectives

Objective number

Strategy/Project Title

Indicator Annual Target

Means of verification

Baseline Q1 Q2 Q3 Q4 Budget

PU

BL

IC P

AR

TIC

IPA

TIO

N

To

ensure

effectiv

e public

particip

ation in

process

es of

decisio

n

making

GG

01

Conduct civil

education

Number of

civil education

conducted

Conduct 8

civil

education

Attendanc

e register

Public

participation

policy in place

Conduct

two civil

educatio

n

programs

Conduct two

civil

education

programs

Conduct two

civil

education

programs

Conduct two civil

education programs

R800 000


Focus Area

IDP Objectives

Objective number





Complaints and

Petition

Management

Approved

petition

management

guidelines

Update

petition

register

and submit

report to

Council

Updated

petition

register

Section 79

committee in

place. (petition

management

guidelines

have been

approved)

Update

the

Petitions

Register

and

submit

quarterly

report

Update and

compile

report on

petitions

Update and

compile

report on

petitions

Update and

compile report on

petitions

strengthen and

build capacity of

ward committee

system

Number of

Ward

Committees

trained

Number of

Attend four

sittings of

ward

committee

meetings

per quarter

Report and

Attendanc

e register

31 Ward

Committees

have been

established;

310 trained

Attend 4

sittings of

ward

committe

e

meetings

Attend 4

sittings of

ward

committee

meetings.

Attend 4

sittings of

ward

committee

meetings

Attend 4 sittings of

ward committee

meetings

R3 533 85

6


Focus Area

IDP Objectives

Objective number





sittings of

Ward

Committee

Meetings

in

compliance

with back

to basics

31 Ward

Administrators

have been

appointed

.

Co-ordinate

Mayoral Imbizo’s

and Budget Public

Hearings in all 31

wards Annually

Number of

Mayoral

Imbizo’s and

IDP Public

hearings

Conduct 2

Mayoral

Imbizo’s

and 1 IDP

&Budget

public

hearing

Attendanc

e register

and

summary

of inputs

from

community

IDP & Budget

Process Plan

for 2015/16

has been

adopted by

council

Convene

one

Mayoral

Imbizo’s (

state of

local

address)

…………….. Conduct

Mayoral

Imbizo’s

(Midyear

report)

Conduct IDP public

hearings

R366 800


Focus Area

IDP Objectives

Objective number





MU

NIC

IPA

L P

LA

NN

ING

To

provid

e

effectiv

e

munici

pal

planni

ng

GG

02

Develop IDP and

Budget planning

processes

appropriate to the

municipality

annually

Approval of IDP

& budget

process plan for

2016/17

Approved IDP

and Budget for

2016/17

Cond

duct

annual

IDP &

Budget

review

for 2016/

Council

resolution.

Five year IDP

adopted by

Council in

2012 and

reviewed

annual

Table

IDP and

Budget

process

plan

2016/17

Table the draft IDP & annual budget with related policies to the council.

Approval of the annual budget & IDP with related policies

R838 400


Focus Area

IDP Objectives

Objective number





Approved ward

based plans

Develop

ment of

ward

base

plans

.

Copy of

ward base

plans

…. Develop

and

adopt

terms of

reference

and set

steering

committe

e

Compilation

of ward base

plans

Approval of

ward base

plans

…… R300

000.00


Focus Area

IDP Objectives

Objective number





Number of back

to basic report

submitted

submit

twelve(12

)monthly

reports to

COGTA

Proof of

submissio

n

Back to basics

campaign has

been adopted

by Council

Compile

and

submit

three

reports to

COGTA

Compile

and submit

three reports

to COGTA

Compile

and submit

three reports

to COGTA

Compile and

submit three

reports to COGTA


Focus Area

IDP Objectives

Objective number





Nyandeni

development

plan (vision

2030)

Compilati

on of

Nyandeni

develop

ment

plan

(phase

one)

2030

vision

Copy of

Nyandeni

developme

nt plan

Council

resolution on

development

of Municipal

master plan

Develop

and

adopt

terms of

reference

Facilitate

consultation

on the draft

master plan

situational

analysis

Conduct

public

consultation

on the draft

master plan

Table the Municipal

master plan to

Council

R500

000.00


Focus Area

IDP Objectives

Objective number





INT

ER

GO

VE

RN

ME

NT

AL

RE

LA

TIO

NS

To

ensure

meanin

gful

partici

pation

by all

sphere

s of

govern

ment

GG

03

Improve

communication

and collaboration

across the

spheres of

government

Number of IGR

Forum Meetings

Convene

4 IGR

Forums

Attendanc

e register

and

minutes

IGR Forum

has been

launched and

& ToR were

adopted by

Council

Convene

1 IGR

meeting

Convene 1

IGR meeting

Convene 1

IGR meeting

Convene 1 IGR

meeting

R123 664


Focus Area

IDP Objectives

Objective number





INT

ER

GO

VE

RN

ME

NT

AL

RE

LA

TIO

NS

To

ensure

meanin

gful

partici

pation

by all

sphere

s of

govern

ment

GG

03

Formalise

Relations with the

District

Municipality on

DM functions

performed at the

local municipality

(Disaster, Water

and Sanitation,

Housing,

Environmental

Health) &other

service delivery

departments

Number of

working

agreements

signed with

District

Municipality

Sign 2

working

agreeme

nts with

the

District

Municipal

ity on

water,

sanitation

and

disaster

manage

ment

Copy of

signed

working

agreement

s

No formal

agreements

are in place

except with

DSRAC

Facilitate

signing of

working

agreements

-


Focus Area

IDP Objectives

Objective number





Tra

dit

ion

al A

uth

ori

ties

To

Strengt

hen

Relatio

ns with

Traditi

onal

Leader

ship

GG

04

To foster

collaboration with

Traditional

Authorities

Approved Policy

on Traditional

Leaders

Review

policy on

traditiona

l leaders

Council

resolution

12 Traditional

leaders are

serving in the

Municipal

Council

………. Conduct

consultations

on policy

………..

Table the policy to

Council for

adoption

R157 200


Focus Area

IDP Objectives

Objective number





Leg

al s

ervi

ces

To

improv

e

manag

ement

and

admini

stratio

n of

legal

matter

s

GG

05

Develop

mechanism to

fast-track

finalization of

pending litigations

Signed litigation

register

Updating

of the

litigation

register

Signed

quarterly

litigation

register

Litigation

register in

place

Updating

of the

litigation

register

Updating of

the litigation

register

Updating of

the litigation

register

Updating of the

litigation register

R733 600


Focus Area

IDP Objectives

Objective number





By-

law

s

To fast-

track

service

s

delivery

through

the

develo

pment

and

reviewa

l of

effectiv

e by-

GG

06

Develop new by-

laws

Number of

gazetted By-

Laws

Assist

departme

nts to

develop

at least

two

Bylaws

Copy of

Bylaws

18 By-laws in

place

Establish

need for

develop

ment of

new

Bylaws

Draft new

Bylaws

Conduct

consultations

on new

Bylaws

Table the new

Bylaws to Council

and submit for

Gazetting

R104,800


Focus Area

IDP Objectives

Objective number





laws

To

maximi

se

adminis

trative

and

operati

onal

efficien

cy

through

GG

07

Review of the

delegation

register

Signed register

of delegation

between the AO

and SM and

between AO

and Mayor

representing

Council

Review

and

adopt

council

delegatio

n register

in line

with

legislatio

n

Council

resolution

System of

delegation is in

place

……. Reviewal of

the

delegation

register.

Adoption of

the reviewed

delegation

register

…….. .


Focus Area

IDP Objectives

Objective number





the use

of the

system

s of

delegat

ion

Co

mm

un

icat

ion

To

provid

e

accura

te,

timely

and

reliable

GG

08

Develop an

effective

communication

system and

procedure manual

aligned to the

National

Adopted

Communicatio

n strategy and

Communicatio

n Policy

Review of

the

communica

tion policy

and

strategy

Council

resolution

and copies

of

reviewed

communic

ation

policy and

Communicatio

n policy and

Strategy in

place

Update

communi

cation

strategy

(consolid

ate

departme

ntal

Conduct

consultation

on reviewal

of

communicati

on policy

and strategy

Review

communication

policy and strategy.

R73 660.


Focus Area

IDP Objectives

Objective number





inform

ation

to

citizen

s

Framework strategy. inputs)

Number of

Communicator

s Forum

meetings

conducted

Convene 4

Communic

ators

Forum

Meetings

Attendanc

e register

and

minutes

Communicator

s forum has

been

established

Convene

one

communi

cators

forum

meeting

Convene

one

communicat

ors forum

meeting

Convene

one

communicat

ors forum

meeting

Convene one

communicators

forum meeting

To improve the

corporate identity

of the institution

Number of

consultations

conducted.

To conduct

3

consultatio

n on re-

Attendanc

e registers

Existing logo

and Council

resolution

approving the

………….

.

Conduct

one

consultation

Conduct

one

consultation

Conduct one

consultation


Focus Area

IDP Objectives

Objective number





branding process plan.

Direct

communication of

information to the

public

Number of

news letter

editions,

media

releases,

4

newsletters

developed

and

released.

Copies of

news

letters

Newsletter t is

in place,

notices and

publications

are done

Issue

one news

letter

Issue one

news letter

Issue one

news letter

Issue one news

letter

R262 000


Focus Area

IDP Objectives

Objective number





notices,

publications

12 notices

and 3

publication

s issued

Issue

three

notices

Issue three

notices

Issue three

notices

Issue three notices

Issue one

publication

Issue one

publication

Issue one

publication

Intern

al

audit

To

monitor

internal

controls

and

GG:9 Perform audits as

per risk –based

internal audit plan

to ensure

compliance with

Approved

annual audit

committee

charter,

annual

Review

Audit

Committee

Charter,

Internal

Approved

annual

audit

committee

charter,

Fully

Functional

Internal Unit in

place and

Audit

Review

Audit

Committe

e

Charter,

- Review Audit

Committee Charter,

Internal Audit

Charter 2016 / 17

and Internal Audit

R314 400


Focus Area

IDP Objectives

Objective number





provide

advice

to

manag

ement

and

council

relevant

legislations and to

ensure internal

controls are in

place.

internal audit

charter and

annual

internal audit

plan

Audit

Charter

and

Internal

Audit Plan

and report

submitted

to Audit

committee

annual

internal

audit

charter

and annual

internal

audit plan

Committee

established

Internal

Audit

Charter

2015 / 16

and

Internal

Audit

Plan

Plan

Number of

reports of the

Internal Audit

Unit submitted

Carry out

10 audit

projects

Copies of

the audit

reports

and

minutes of

the audit

Finalise

prior year

audits,

two new

audit

project

3 audit

projects as

per internal

audit plan

3 audit

projects as

per internal

audit plan

undertake 2 audit

projects as per

internal audit plan •


Focus Area

IDP Objectives

Objective number





committee

meetings.

2014/15

as per

internal

audit

plan

Number of

audit

committee

meetings held

Convene 4

Audit

Committee

Meetings

Minutes

and

attendance

registers

Audit

Committee is

in place

Convene

1

ordinary

Audit

Committe

e

Meeting

Convene 1

ordinary

Audit

Committee

Meeting

Convene 1

ordinary

Audit

Committee

Meeting

Convene 1 ordinary

Audit Committee

Meeting

Internal Audit Unit

to track and

Status report

on the

Conduct

audit on the

Progress

reports on

AG Audit

Action Plan

- - Monitor the

implementati

Conduct audit on

the implementation


Focus Area

IDP Objectives

Objective number





monitor

implementation of

management

audit action plan

progress on

implementatio

n of the Audit

action plan

implementa

tion of

Audit

Action Plan

for 14/15

the

implement

ation of the

Audit

Action

Plan

has been

developed and

adopted by

Council

on of the

audit action

plan

of Audit Action Plan

and compile report

Risk Management

To identify, assess and mitigate municipal risk

GG:10

Develop and implement comprehensive risk management strategy/policy, risk management profile risk register and management charter.

Adopted risk

management

strategy, risk

register and

management

charter

Review

Risk

Manageme

nt Plan, risk

Manageme

nt

Committee

charter, risk

manageme

nt strategy

Approved

copies of

Risk

Managem

ent Plan,

risk

Managem

ent

Committee

charter,

risk

Risk Management systems are in place

- - Conduct stakeholder workshops on risk management Review Risk

Management

Plan, risk

Management

Committee

charter, risk

Approval of Risk

Management Plan,

risk Management

Committee charter,

risk management

strategy and profile.

R209 600.

00


Focus Area

IDP Objectives

Objective number





and profile. managem

ent

strategy

and profile.

management

strategy and

profile.

Number of risk

committee

meetings

Conduct

four risk

manageme

nt

committee

meetings

Minutes, attendance register

Appointed risk committee

Convene1 meeting

Convene1 meeting

Convene1 meeting

Convene1 meeting


Focus Area

IDP Objectives

Objective number





Develop systems

and processes to

combat corruption

Reviewed fraud prevention strategy

Reviewed Fraud Prevention policy and strategy

Council resolution and attendance register

Fraud prevention strategy in place

Review fraud

prevention

strategy

Consultation and approval of the fraud prevention strategy Approval of fraud prevention strategy

Conduct fraud awareness campaign.

Conduct fraud awareness campaign.

R157 200


Focus Area

IDP Objectives

Objective number





Co

un

cil A

ffai

rs

To

ensure

efficien

t and

effectiv

e

council

suppor

t

GG

11

Timely and

accurate

recording of

Council Decisions

Signed Council

Resolutions by

the Speaker

Distributi

on of

two(2)qu

arterly

council

resolutio

ns

booklets

Copy of

booklets

Council

Resolutions

Register in

place

………….

.

Consolidate

and

Distribute a

Council

Resolutions

booklet

………… Consolidate and

Distribute a Council

Resolutions booklet

R200 000

Number of

Ordinary,

Standing

Committee,

EXCO and

Co-

ordinate

4

Ordinary

Council

Attendanc

e registers

and

minutes

Annual Council

Calendar is in

place

Co-

ordinate

1

ordinary

Council

Co-ordinate

1 ordinary

Council

Meeting , 1

EXCO and

Co-ordinate

1 ordinary

Council

Meeting , 1

EXCO and

Co-ordinate 1

ordinary Council

Meeting , 1 EXCO

and 1 standing


Focus Area

IDP Objectives

Objective number





Council

Meetings as per

Council calendar

meetings

,

4ordinary

Exco

meetings

4

Standing

Committe

Meeting,

EXCO

and 1

standing

committe

e

meeting

and an

1 standing

committee

meeting

1 standing

committee

meeting

committee meeting


Focus Area

IDP Objectives

Objective number





e

Meetings

.

Open


Focus Area

IDP Objectives

Objective number





To

ensure

efficient

and

effectiv

e

council

support

GG

11

Quarterly

reports on

verification of

Councillors

claims

Verify

documen

ts

submitte

d by

Councillo

rs that

have

financial

implicatio

ns for the

institution

Quarterly

reports on

verification

of claims

submitted

by

Councillors

.

- Develop

and

present

quarterly

reports to

Council

Develop and

present

quarterly

reports to

Council

Develop and

present

quarterly

reports to

Council

Develop and

present quarterly

reports to Council


Focus Area

IDP Objectives

Objective number





Improve ethics

and morality in the

municipality

Annual life style

audited report

Conduct

the life

style

audits for

Councillo

rs and

employe

es.

Lifestyle

audit

reports

Fraud

prevention

strategy and

Declaration

form in place

.

Develop

a

framewor

k for

conductin

g lifestyle

audits for

Councillo

rs and

Employe

es

Conduct

workshops

on

modalities

for the

implementati

on of lifestyle

audits for

Councilors

and

Employees

Conduct

lifestyle

audits on

Councilors

and

employees

Develop an annual

report on lifestyle

audits for

Councilors and

employees


Focus Area

IDP Objectives

Objective number





Institu

tional

PMS

To

provide

a tool

for

measur

ing

achiev

ement

of

predete

rmined

objecti

ves

GG

12

Compilation of

management

report to Exco

Number of

management

reports

submitted to

Exco

Submit 4

manageme

nt reports

to Exco

Signed

copies of

managem

ent reports

Management

report are

developed

annually

Compile

one

manage

ment

report

Compile one

management

report

Compile one

management

report

Compile one

management report

R209 600


Focus Area

IDP Objectives

Objective number





Compilation of

MFMA, S52(d),

S72, S121& MSA

S46 reports

Number of

MFMA & MSA

reports

submitted

Compilatio

n of MFMA,

S52(d),

S72,

S121&

MSA S46

reports

Copies of

reports

Reports have

been compiled

for 2013/14

Financial Year

Compile MSA Sec 46 and MFMA Sec 52(d) Reports

and

section

121

report(dr

aft)

Compile MFMA Sec 72 and Sec 121 final Report

Compile MFMA Sec 52(d) Report

Compile MFMA Sec 52(d) report


Focus Area

IDP Objectives

Objective number





Sp

ecia

l Pro

gra

ms

To

contrib

ute to

nationa

l

develo

GG

13

Mainstreaming of

programs at all

levels

Number of

women

programmes

supported

4 women

programme

s supported

Attendanc

e registers

and

progress

reports

Women

Caucus in

place

Hosting

of

Nyandeni

women’s

day

Formation of

young

women at

ward level.

Projects visit

for

assessments

Provide support to

women projects


Focus Area

IDP Objectives

Objective number





pment

prioriti

es on

design

ated

groups

(wome

n,

youth,

disable

d,

childre

n and

elderly)

Hosting of

16 days of

activism

against

abuse of

women and

children


Focus Area

IDP Objectives

Objective number





Sp

ecia

l Pro

gra

ms

To

contrib

ute to

nationa

l

develo

pment

prioriti

es on

GG

13

Mainstreaming of

programs at all

levels

Number of

children and

elderly

programmes

supported

Support

Ematoleni

children’s

first

program as

per

assessmen

t (4

schools)

Report and

attendance

register

Children

programme s

supported

(ongoing)

-

Launch of

Ematoleni

child first

program

To conduct

back to

school

campaign

Provide support to

girl guide program


Focus Area

IDP Objectives

Objective number





design

ated

groups

(wome

n,

youth,

disable

Number of

elderly

programmes

supported

50elderly

supported

Report and

attendance

register

Elderly forum

in place

Participat

ion of

elderly in

Golden

games

Handing

over of

corporate

gifts to

elderly

Visit elderly

centres

Visit elderly centres


Focus Area

IDP Objectives

Objective number





d,

childre

n and

elderly)

Number of

women

programmes

supported

Support to

women

programs

at least 2

projects

Reports

and

attendance

register

Women’s

caucus in

place

Hosting

of

Nyandeni

women’s

Month

Facilitate

formation of

Young

women

structures at

ward level.

Project visit

for

assessment

Provide support to

women’s projects

(2)


Focus Area

IDP Objectives

Objective number





Number of

youth

programmes

supported;

Support to

two youth

programme

s

Report and

attendance

register

Youth

development

plan in place,

youth council

in place

Facilitate

Induction

of youth

Council

Resuscitate

youth forums

Resuscitate

youth forums

Provide support to

youth Cooperative.

R319 400

Conduct career

exhibition in

conjunction with

Community

services


Focus Area

IDP Objectives

Objective number





Report of Miss

Nyandeni

Hosting of

Miss

Nyandeni

Report and

attendance

register

Miss Nyandeni

is hosted

annually

Conduct

auditions

for Miss

Nyandeni

in Wards

Hosting of

Miss

Nyandeni

………. …


Focus Area

IDP Objectives

Objective number





Number of

disabled

programmes

supported

Support at

least 3

disabled

programme

s

Report and

attendance

registers

Disabled

structure in

place

Visit 3

disabled

projects

at ward

level

Facilitate

building of

disabled

structure (

Ward 7)

Participate in

PSC

meeting to

monitor

building of

the structure

Participate in PSC

meeting to monitor

building of the

structure

R157 200

To promote all

sporting codes

within the

municipality

Number of

sporting

codes formed;

Results of the

Participate

in SALGA

Games

Report and

attendance

register

Sport Council

is established

Conduct

session

with all

sporting

codes

Hosting of

Marathon

and horse

racing.

Resuscitatio

n of sport

forums

Resuscitation of

sport forums

R 209 600


Focus Area

IDP Objectives

Objective number





Mayors’ Cup SALGA

Mayoral cup

held

Conduct

SALGA

mayoral

cup at

ward

level

Conduct

Local and

District

SALGA

games

SALGA

mayoral cup

at local level

…………

District

SALGA

games

SALGA

provincial

final games

DEPARTMENT: BUDGET & TREASURY OFFICE

Targets for the Quarters

Focus Area

IDP Objectives

Objective number




Baseline Q1 Q2 Q3 Q4 Amount

Revenue Management

To ensure effective Debtors management by June 2017

FVM 14

Perform Debtors data cleansing by June 2016

Updated Debtors Master File.

Debtors Information Update

Data collection complete forms

Inaccurate Debtors Records

Report on Number of Forms Issued

Report on Verification of data

Report on uploaded data on debtors master file

Updated Master File

Updated Master File

Implementation of MPRA by June 2016

Approved Valuation Roll and Supplementary valuation roll

Updating the Supplementary Valuation Roll

Approved Supplementary Valuation Roll

2012-2013 Approved General Valuation Roll

Report on Data Collection on property changes

Progress Report on Property valuation

Valuation report & Objections Register

Submit Supplementary Valuation Roll to Council for Adoption & approval

R26

2 0

00



Focus Area

IDP Objectives

Objective number





Review of Financial Policies and by June 2016

Approved Credit Control and Debt Collection policy and by-laws

Review Credit Control and debt collection policy

Council Resolution for approval of Policy

2014/15 Approved Credit Control and Debt Collection Policy is in place

- - Submission of Draft Reviewed Credit Control and Debt collection policy to Council

Submit Credit Control and Debt collection policy to Council for approval

To increase revenue by 20% By June 2017

FVM 15

Develop and implement Revenue enhancement strategy by June 2016 by increasing revenue collection by 6% by June 2016

Approved & Reviewed Revenue Enhancement Strategy,

Reviewal

of

Revenue

Enhance

ment

Strategy

increase

revenue

collectio

n by 6%

Approved & Reviewed Revenue Enhancement Strategy Report on Actual Revenue Collected

Revenue

Enhance

ment

strategy

is in

place

Actual

Revenue

Collected

was

R10,9m

in

2013/14

----- Report on Actual Revenue Collected (per month:R2, 800 000 per quarter)

--------- Report on Actual Revenue Collected (per month:R2, 800 000 per quarter)

Develop draft reviewed revenue enhancement strategy and consultation Report on Actual Revenue (per month:R2, 800 000 per quarter)

Submission of Reviewed Revenue Enhancement Strategy to Council for approval Report on Actual Revenue (per month:R2, 800 000 per quarter)



Focus Area

IDP Objectives

Objective number





Implementation of credit control and debt collection policy by June 2016

Reduction of the old debtors balance by 10%

Compile

a report

on

Impleme

ntation of

Credit

Control

and Debt

Collectio

n policy

Approved Report on Implementation of Credit Control & Debt Collection Policy

Credit Control and debt collection policy reviewed and approved. Arrears amount to R12,8m in 2013/14

Report on Acknowledgement of debt and Arrear Collections




R2

40

63

4



Focus Area

IDP Objectives

Objective number





Expenditure Management

To ensure effective budget management by June 2017

FVM 16

Development of realistic and credible Budget by June 2016

Approved budget

Approved 2016/17 annual budget

Council Resolution and approved budget for 2016/17

Budget compiled in compliance with MFMA requirements

Approved IDP/Budget process plan

- Adjustment budget, and Draft Budget submitted to Council and both PT & NT

Final Budget submitted to Council for approval and both PT & NT

Adherence to budget reforms by June 2016

Budget Returns (Section 71, 52(d) Section 72, C- Schedule and B-Schedule and C-Schedule

Compliance reports as per MFMA Calendar

Signed Monthly Reports, Quarterly Reports, Annual Report and proof of submission

No

unauthori

zed

expendit

ure in

2013/14

Monthly and Quarterly Budget Statements submitted to Council and both PT and NT

Monthly and Quarterly Budget Statements submitted to Council and both PT and NT

Monthly, Quarterly and Mid-Year Budget Report submitted to Council and both PT and NT

Monthly and Quarterly Budget Statements and submitted to Council and both PT and NT



Focus Area

IDP Objectives

Objective number





Asset Management

To ensure proper management of municipal assets by June 2017

FVM17

Review GRAP Asset Management Policy by June 2016

Approved Asset Management Policy

Conduct annual review of Fixed asset policy

Council resolution and signed policy

2014-15 Asset Management Policy in place

-

-

Submission of the draft Reviewed Fixed Asset management policy to Council

Submit Fixed Asset management policy to Council for adoption

R848 0

00

Updating of GRAP Asset Register by June 2016

Approved GRAP compliant asset register

Updating of fixed asset register annually

Updated GRAP fixed asset register

GRAP

Complian

t Asset

Register

is in

place

Update GRAP Asset Register




Acquisiti

on and

maintena

nce of

municipa

l fleet by

June

2016

Updated

fleet

managem

ent

Report

Management of fleet and maintenance

Signed Quarterly Reports on Fleet Acquisition & Maintenance

New fleet has been procured and maintenance unit is in place

Quarterly Reports on Fleet Acquisition and Maintenance






Focus Area

IDP Objectives

Objective number





Supply Chain Management

To ensure proper SCM procedures by June 2017

FVM 18

Ensure compliance of SCM policy that is in line with relevant legislation and regulations by June 2016

Approved Compliant SCM policy

Review SCM policy annually

Approved SCM Policy and Council Resolution

2014-15 SCM policy is in place

------ --- Submission of the Draft Reviewed SCM policy to Council

Submit SCM Policy to Council for approval.

Acquisition of goods and Services in compliance with

Quarterly report on implementation of SCM Policy

Implementation of the SCM Policy

SCM Quarterly Reports on Implementation of SCM policy

Reduced irregular expenditure by 56% in 2013-14

Quarterly Reports on Implementation of SCM Policy






Focus Area

IDP Objectives

Objective number





Supply Chain Management Policy and regulations by 30th June 2016

Report on turnaround time for bid processing, (not more than 90 days for bids R200 000+), 14 day turnaround for bids R30 000 – R200 000, and 6 day turnaround time for quotations less than R30 000






Focus Area

IDP Objectives

Objective number





Proper Contract Management by June 2016

Updated Annual Contract Register

Updated contract register

Contract Register

Contract Register is in place

Update contract register and review commitments register

Update

contract

register

and

review

commitme

nts

register

Update

contract

register

and

review

commitme

nts

register

Update

contract

register

and

review

commitme

nts

register

Reporting

To ensure compliance with the provisions

FVM 19

Development of AFS

Signed AFS 2014/15

Submission of signed AFS by 31st August 2015

Signed AFS 2014/15

In-house GRAP AFS submitted by 31st August

2014-15 Annual Financial Statements submitted to Auditor General

Quarterly Management Accounts

Mid-Year Financial Statements

Quarterly Management Accounts

R1 1

67 2

00



Focus Area

IDP Objectives

Objective number





MFMA and norms and standard of National treasury

Annual Audit for 2014/15

Final AG Audit Report 2014/15

Unqualified Audit Report December 2014

copy of the final AG audit report

Unqualified Audit Report in 2013/14

Checklist for Audit

Signed Audit report

Progress Report on Audit Action Plan submitted to Internal Audit , Audit Committee and both NT & PT

Progress Report on Audit Action Plan submitted to Internal Audit , Audit Committee and both NT & PT



Focus Area

IDP Objectives

Objective number





Develop the implementation plan and facilitate the trainings for SCOA

Implementation of process plan for SCOA

Road Map for SCOA be drafted by June 2016

Quarterly performance and annual reports

SCOA Gazette and Implementation plan adopted by Council in December 2014 and submitted to Treasury

Setup SCOA Committee and have terms of reference approved

Workshop SCOA to the Management and EXCO

-- ---

DEPARTMENT: COMMUNITY SERVICES 2015 / 2016 SDBIP

UNIT: COMMUNITY SERVICES

Targets for the Quarter

Strategic Focus Area

5 year objectives

Objective no.

Project title / strategy

Outcome / Output indicator


Annual Targets

Baseline Q 1 Q 2 Q 3 Q 4

Bu

dg

et

Environmental Management

To maintain a safe and healthy environment

B S D20

Strengthen Pound Management by 2016

Well maintained pounds sub-divided pound for keeping of impounded animals

Report from the Vet Doctor, Delivery Note, Security OB (Occurrence Book) entries

Boundary wall fencing for Ngqeleni and Libode Pounds

Two functional pounds

Co-facilitation for the registration of the bound wall fencing at both pounds Libode and Ngqeleni with Technical Department for (MIG Fund)

- Participation in steering committee for pound fencing with Technical Department

Closure and Handing over of the project

MIG

FU

ND





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Designs of kraals for both Libode and Ngqeleni Pounds

Facilitation of advert for establishment of kraals both towns

Participation in the steering committee for construction of kraals both towns

Closure and Handing over of the project

R 2

74,6

93, 3

8

Maintain cemeteries throughout the year

Updated grave register

Burial register, photo, delivery note

Customer satisfactory survey through rate payers

Libode guardroom renovated, Ngqeleni guardroom constructed and ablution facilities built, fencing erected

Develop

ment of

question

naire

Distribution of questionnaire

Analysis of questionnaires

Closure-up report

R 1

04

, 80

0,





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Installation of grave tags as need arises





Development of Parks & Open Spaces

One park and 1 open space established and operated

Copy of the designs

Establishment of one (1) open space at Ngqeleni and Application for funding of one (1) park at Ngqeleni

One eco park is under construction in Libode, one mini park established at Libode, one open space identified at Ngqeleni& one open space identified at Libode

Finalisation of identification of open space with Planning and Development

Facilitate drawing of specification and design for open space at Ngqeleni

Development of open space at Ngqeleni

-

R 1

69

77

6

Drafting of Business plan for funding

Lobby for funding for one (1) park at Ngqeleni

Lobby for funding for one (1) park at Ngqeleni

-





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Provide infrastructure for landfill site

Operational landfill Site by 2015/16

Operational Licensed landfill Site.

Participate in the PSC for construction of Landfill site

Conditional Licensed Landfill Site at Libode is in place

Co-facilitation of the drafting of SLA with service provider

Monitoring of progress through PSC

Monitoring of progress through PSC

Closure and handing over of the project

MIG

FU

ND

ING

Operational Waste Transfer Station

Rehabilitation permit

Construction of the Transfer Station at Ngqeleni

There is a Waste Transfer Station Permit and designs in place though there is no operational transfer station

Facilitation of signing of SLA with DEDEAT

Participation in PSC with DEDEAT

Participation in PSC with DEDEAT

Closure and handing over.

DE

DE

AT

FU

ND

ING





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Submission of specification for recycling containers for Ngqeleni Transfer Station

Monitoring the purchasing of recycling containers



R300,

00

0

Expansion of waste collection to peri – urban areas and Consultations (Thabo Mbeki, Mfenetyisa, Kop Shop,Corana, Ziphundzana and Ntlaza Rank)

Well established waste –collection plan and public facilities (Thabo Mbeki, Kopshop, Corana,Ziphunzana&Ntlaza)

Functional drop-off centre

Acquire 06 additional skip bins

Collection

centres

establishe

d(Ntlaza

Ziphundza

na,Corara

na and

Thabo

Mbeki,

Kop Shop)

Draw specification for skip bins

- Delivery to the identified areas

-

R 4

27

62

5





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Steel Refuse Bins in place in both towns

Draw specification for cement bins

Follow-up on the appointment of service provider

Follow-up on the appointment of service provider

Delivery to the identified areas

R210 9

10





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Implementation of IWMP by 2016

Number of awareness campaign and capacity building

Reports Implement priority project as per IWMP (twenty(20) awareness campaigns and two(2) capacity building trainings)

Approved IWMP in place

Conduct(5) awareness campaigns, Facilitate purchase

Conduct Five(5) awareness campaigns at identified areas Facilitate registration of Waste Information System (WIS)

Facilitate finalisation of appointment of WMO. Conduct Five(5) awareness campaigns at identified areas

Conduct Five(5) awareness campaigns at identified areas

In p

art

ners

hip

with O

R T

AM

BO

DM





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Facilitate collection of refuse removal

HIV / AIDS & Health Matters

To contribute toward reduction & the spread of communicable diseases

BSD 21

20 Conduct awareness raising campaigns

Number of awareness Campaigns on HIV/AIDSconducted

Attendance registers and copy of reports

02 outreach and awareness Campaigns on HIV/AIDS

Functional HIV / AIDS Unit and awareness campaign are conducted

Two (2) Awareness campaigns

World Aids Day observation

Two (2) Awareness campaigns

Candle light Memorial observation

R 2

62

, 00

0





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Engage with relevant departments, NGO’s and other relevant stakeholders through social needs cluster

Number of OVC’s(7)and support groups (7)supported

Copy of data base of Support groups, NGO'S and Orphans and Vulnerable Children (OVC)

Support 7 OVC’s and 7 Support Groups (Informed by assessment)

Data base of stakeholders is available

Information Sharing workshop with NGO’s

Assessment of livelihood of OVC’s in partnership with Dept. Of Educ ,Dept Of SocDev and NGO’s

Develop assessment report with recommendations on the support of 7 OVC’s

Develop assessment report with recommendations on the of 7 Support groups.

Convene 20 Local Aids Council (LAC) Activities

Number of LAC sittings convened

Minutes & attendance registers

Convene 4 LAC sittings

Functional Local Aids Council

LAC meeting to oversee Heritage Month celebration focusing on Programme

LAC meeting to oversee Circumcision programmes

LAC meeting to oversee Virginity Inspection

LAC meeting to oversee Circumcision programmes





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Library & Information Services

To provide library infrastructure

BSD 22

To facilitate the construction of Libode Library by 2016

Number of libraries built

Attendance register and minutes of PSC

Participate in project steering Committee for Construction of Libode Library by DSRAC

Two functional libraries with inadequate infrastructure

Participate in the PSC meeting (Finalisation of plans)

Participate in the PSC meeting

Participate in the PSC meeting

Participate in the PSC meeting D

SR

AC

To provide library infrastructure

BSD 22

To facilitate the provision of modular libraries to remote rural areas by 2016

Number of modular container libraries handed over

Statistics and minutes

Monitoring of one modular Library rollout by DSRAC

There are three (3)functional modular libraries.

Participation in the PSC for functioning of modular Libraries (DSRAC)




DS

RA

C





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

To provide Library information services

BSD23

Coordinate and celebrate Library activities

Number of library activities organized

Attendance registers and Concept documents

Coordinate four library activities

Four library activities are held annually

Literacy

&

National

Book

Week

Holiday

Programme

s

Library Week Celebrations

World Book and Poetry Day

R 3

14

40

0,0

0

Career Guidance / Exhibition

Provide support to school / community libraries

Number of school/community libraries assisted

Reports and invoices

Assist 02 School/ community Libraries

09 school /community libraries assisted

Assessment of 05 schools

Submission of assessment report to the standing committee for selection

Submission of the specification

Hand over and delivery of Library support material to selected schools.





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Free Basic Services

To provide free basic services to the Indigent people

BSD 24

Implementation of indigent policy Provision of free basic services

Number of indigent households supported

Roll out of electricity and alternative energy for 5000 households

Ward 20: 1692 households, ward 25: 1567 households, ward 26: 2296 households, ward 28: 477 households provided with paraffin and 3333 households provided with electricity

Develop rollout plan and submission of list to benefit from free basic electricity to Eskom

Delivery of alternative energy to the beneficiaries.

Delivery of alternative energy to the beneficiaries.

Assessment of impact of alternative energy (Gas and burner stove) R

5, 0

00,

000





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

To contribute to national programs on eradication of poverty

BSD 25

Expanded Public Works

Number of people employed through EPWP

Appointment letters

Employ 124 for NLM, 49 Cokisa, 124 Trenz hired on EPWP

Employ 66 casual workers through EPWP

- Recruit and Hire of 66 Casuals

- -

Facilitation of intergovernmental programmes towards access to basic services

Number of social cluster meetings convened

Minutes and attendance registers

Coordinate 04 Ordinary Social needs Cluster meetings

Functional Social Needs Cluster Programme

One ordinary Social needs Cluster meeting




R

Early Childhood & Development and Literacy

To provide Early Childhood Development Infrastructure

BSD 26

Construction of the Early Childhood Development Centres

Number of ECDC constructed

Progress reports and close out reports

Construction of Two Early Childhood Development Centres

15 Early Childhood Development Centre established

Identification of two Wards to benefit.

Drawing and submission of specification.

Facilitate appointment of service provider

Participate in PSC for the Construction of Early Childhood center

R 1

,600 0

00,

00

UNIT: PUBLIC SAFETY





5 year objectives

Objective no.




Annual Targets


Bu

dg

et


5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Public Safety & Security

To facilitate Public Safety Programmes

BSD 27

Co – ordination 4 Community Safety Forums

Number of Community Safety Forum sittings

Attendance registers and minutes

Convene 04 community safety forum sittings

Well established CSF

One CSFmeeting (Development of Nyandeni Community Safety Plan_

One CSF prep meeting sitting for 16 Days of Activism(against women and children abuse)

Review of Community Safety Plan & One CSF sitting

One CSF prep meeting sitting for Youth month(drug abuse and crime)

R 5

6 0

67

Co – ordination of Nyandeni Transport Forum

Number of Transport Forum sittings

Attendance registers and minutes

Convene 04 NTF Sittings

Well established NTF

One Nyandeni Transport Forum Sitting

One Nyandeni Transport Forum Sitting for Arrive Alive Campaign

One Nyandeni Transport Forum Sitting

One Nyandeni Transport Forum Sitting for Arrive Alive Campaign

R 7

3 3

60





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Driving Licence Testing Centre(DLTC) Programmes

Number of learners licenses, driving licenses and PrDP’s issued

Transactional and financial reports

Learners licences: 4000 New issued d/l and renewals: 2400 PrDP’s: 600

Registered and Operational Grade B DLTC





R 3

66

, 8

00

Registering Authority(RA) Programmes

Number of registered and licensed vehicles

Transactional and financial reports

Registration and Licensing of 1000 motor vehicles

Registered and fully operational RA

Registered and Licences vehicles: 250




R 1

04

, 80

0





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Support Arrive Alive Campaigns

Number of campaigns supported

Attendance register and reports

Support two Arrive Alive launch campaigns

2 arrive alive campaigns are held annually

Develop a plan for arrive alive launch in April

Arrive Alive Launch

Develop a plan for arrive alive launch in December

Arrive Alive Launch.

R 8

3,

840

, 00





5 year objectives

Objective no.




Annual Targets


Bu

dg

et

Enforcement of Municipal By - Laws

Report on the number of by-laws enforced

Copy of Enforcement report indicating transgressions.

Enforcement of 13 by-laws (waste management by-law, pound by-law, street trading, Environmental Health by-laws, stray animals, parking violation, nuisance by-laws, illegal connection by-laws, Encroachment on property by-law, Funeral Undertaker by-law, Parking ground by-law, Public meeting and gathering by-law, Public sewerage by-law)

18 By-laws are in place but were not enforced fully Out of 18 there are 11 by laws that are enforced

Enforcement of by-laws and transgression register maintained








5 year objectives

Objective no.




Annual Targets


Bu

dg

et

To safeguard and secure municipal facilities

Security report on safeguarding of Municipal facilities

Reports per facility

Safeguard all eight municipal facilities

51 security are guarding municipal assets.

Safe guard municipal facilities & monitoring of CCTV cameras




R

LOCAL ECONOMIC DEVELOPMENT

DEPARTMENT: PLANNING AND DEVELOPMENT

Strategic

Focus

Area

IDP

OBJECTIVE

OBJ

ECTI

VE

NO

STRATEGY/PR

OJECT TITLE

Indicator ANNUAL TARGET MEANS

OF

VERIFICA

TION

Baseline Q1 Q2 Q3 Q4 BUDGET

SMME

Supp

ort

and

Devel

opme

nt

To promote

entrepreneurs

hip and

access to

markets

LED

28

By developing a

data base of all

SMMEs and

Co-operatives

and develop

and implement

SMME/co-

operative

Strategy

Flea

Market

hosted

Implementation of

SMME/Cooperatives

Strategy(Host one

Flea market)

Attendanc

e register

and

photos

LED

Strategy

,SMME’s

and co-

operative

strategie

s are in

place in

place

Host

Flea

market

- - - - - - 104 800

No of LED

Fora held

Holding 4 LED Fora Attendanc

e

Registers

4 LED

Fora

held in

2014/15

financial

year

1 LED

Forum

held

2nd LED

Forum

held

3rd LED

Forum

held

4th LED

Forum held

Capacity

building and

skills

development

No of

SMME’s

and Co-

operatives

60 SMME’s to be

capacitated by

providing trainings.

Attendanc

e registers

356

SMME’s

have

received

15

SMME

s and

Cooper

15

SMMEs

and

Cooperat

15

SMMEs

and

Cooperat

15 SMMEs

and

Cooperative

s provided

440 160

capacity training

atives

provide

d with

capacit

y and

skills

ives

provided

with

capacity

and skills

ives

provided

with

capacity

and skills

with

capacity and

skills

By creating

strategic

partnership with

institutions of

higher learning

and funding

institutions

No of

monitoring

reports

compiled

Monitor the

implementation of

MOUs

Monitoring

report

3 MOUs

signed

with

Institutio

ns of

Higher

Learning

- - Produce

progress

report on

impleme

ntation of

existing

MoU’s

Produce

final

progress

report on

implementati

on of

existing

MoU’s

104 800

Report on

Nyandeni

study

Through MOU with

universities

municipality request

students to conduct

study about the

History of Nyandeni

Attendanc

e Register

DVD and

Brochure

on

Nyanden

i History

Engag

e with

WSU

- - - - ------

Development of

Sector Strategy

for Retail

&hawker

business case

Retail

Sector

Strategy

developed

Development of

Sector Strategy for

Retail

Draft

Retail

Sector

Strategy

Retail

Sector

Situation

al

Analysis

in place

Develop

terms of

reference

and

facilitate

appointm

ent

- - Draft Retail

Sector

Strategy

produced

52 400

Mining To

explore

the

potential

of clay

mining for

developm

ent

LED

29

Implementation

of Malungeni

Clay Study

Geo-tech

study

document

Completion and

analysis of Geo-

techstudies.

Geo-tech

study

document

Feasibilit

y and

business

plan in

place

- - Produce

complete

d Geo-

Tech

study

- - - - 157 200

AGRICULT

URAL

DEVELOPM

ENT

To

support

and

promote

developm

ent of

agricultur

LED

30

Promoting dairy

farming

initiatives

Pre-

feasibility

study

developed,

agreement

signed

Site

Finalize the

feasibility study

Copy of

feasibility

study

document

Dairy

Farm

Business

Plan in

place

Contin

ue with

the

dairy

feasibili

ty

study

Produce

final

report on

feasibility

- - Sign

Agreements

with

partners and

communities

300 000

al

initiatives

fenced and

comple

te

fencing

By assisting

Farmers

through crop

production

Number of

hectares

ploughed

and

harvested

Purchase agricultural

inputs to support

farmers through

DRDAR’s planned

2500 hectors

Photos

inputs to

the sites.

Invoices

and

delivery

notes.

1128

haplante

d during

the

previous

year

Deliver

inputs

Ploughin

g starts

- - Compile

report on

crop

harvesting

1,5m

By promoting

small scale

farming

Number of

small

scale

farming

projects

supported

for the

next 5

years

10 projects

supported

(Crop, poultry,

piggery, SMME and

Tourism projects)

Photos

inputs to

the sites.

Invoices

and

delivery

notes.

10

projects

were

funded

during

the

previous

year

Receiv

e

request

s of

project

support

and

undert

ake

selecti

on

Delivery

of inputs

to

projects

- - Assessment

report on

funded

projects

300 000

Promoting

farmer access

to markets

Exposure

of farmers

to markets

Host one agricultural

show

Attendanc

e Register

and

photos

None - - Consultat

ion with

stakehold

ers

Host

Agricultu

ral show/

Farmers

Indaba

- -

By developing

an agricultural

sector plan

No of ha

planted

with hemp

Implement specific

projects identified in

the Plan

(Hemp Production 2

ha)

Photos of

Hemp

yield and a

report.

Agricultu

ral

Sector

Plan

- - Start

Productio

n of

Hemp

Start

Harvesti

ng of

Hemp

Harvesting

of Hemp

And

developmen

t of report

on hemp

yield.

100 000

By developing

feasibility study

on essential oil

One

hector

piloted on

essential

oils

Conduct trials on

essential oils at

Malungeni (1ha)

Photos of

haverst

and report

on

essential

oil

Pre-

feasibility

study

conducte

d

I hectare

site has

been

fenced

and

Installa

tion of

irrigatio

n

system

and

plannin

g starts

Planting

of

essential

oils

Progress

report of

the trials

Harvesting

104 800

irrigation

system

purchase

d

By Developing

Forest

Development

Plan.

Draft

Business

Plan

developed.

Develop Business

Plan for the identified

projects

Completed

business

plan

Draft

Forest

Develop

ment

Plan in

place.

- - - - Obtain

service

provider

to

develop

business

plan for

identified

sites

Produce

Final Draft

Business

Plan

TOURISM

DEVELOPME

NT

To

Promote

and

develop

Nyandeni

as a

Tourism

Destinatio

n of

LED

31

By Promoting

health, safety

and security

during

December and

Easter Holidays

Number of

life guards

appointed

per

annum.

34 Life guards

recruited, trained,

equipped and placed

in 6 beaches.

Appointme

nt letters

34

lifeguard

s

recruited

and

placed in

6

beaches

- Start and

complete

recruitme

nt

processe

s for

Festive

season

Recruit

new life

guards

for

Easter

and

monitorin

g of

lifeguard’

Produce

reports on

incidents

700 000

choice soperatio

ns

To

facilitate

tourism

education

&

awarenes

s

program

mes to

Local

communit

ies.

LED

32

By conducting

public debate

on Tourism

One

learners

dialogue

/debate on

Tourism

To host one

Dialogue on Tourism

Learners debate

Concept

document

on the

debate

5 out of

6

schools

participat

ed in the

2014/15

Tourism

Learners

Debate

Host

debate

on

tourism

- - - - - - 104 800

To

promote

safety

and

security

of tourists

LED

33

By holding

Tourism Safely

and security

awareness

campaigns

One

Tourism

safety and

security

campaig

To organise one

inland tourism

awareness campaign

Attendanc

e registers

1

Tourism

Awarene

ss

campaig

n held at

Mdumbi

in the

- Conduct

inland

tourism

awarene

ss

campaig

n

- - - - 52 400

previous

financial

year

To

expand

Tourism

products

and

operation

s through

marketing

and

branding

in

partnershi

p with

LTO

LED

34

By showcasing

tourism

products at the

Tourism Indaba

Attendanc

e to

Tourism

Indaba

Marketing

ofNyandenitourismpr

oducts in the

Tourism Indaba

Report on

Tourism

Indaba

5

Tourism

Indaba

have

been

attended

- - - - - - Exhibition

and

marketingNy

andeni

Tourism

products

104 800

Branding,

marketing and

signage

4 sign

posts

installed.

Install 4 additional

signage for inland

and coastal areas

Photos of

4 new

signage

and

invoices.

10

signage’

s have

been

installed

- - Request

approval

from

SANRAL

to install

Installati

on of

signage

- - 52 400

signage

Marketing and

promotion of

tourism in

partnership with

LTO

A

resuscitate

d heritage

site

Revival of S.S.

Mendiheritage site

Photos

illustrating

site before

and after

revival

SS

Mendi

Memorial

Monume

nt

Landsc

aping

and

fencing

of site

- - - - - - 262 000

To

promote

Visual

Arts; craft

and

Heritage

developm

ent

LED

35

By showcasing

Tourism

products on

Exhibition

shows

Participati

on in the

Grahamst

own Arts

Festival

Showcasing local art

and craft products in

Grahamstown

festival

Report

and

exhibition

photos

5

Grahams

town

festival

attendan

t

Showc

asing

local

art and

craft

product

s in

Graha

mstow

n

festival

- - - - - -

262

000

Strategic

Focus Area

IDP

Objectiv

e

OBJ

ECTI

VE

TRATEGY

AND PROJECT

TITLE

Indicator ANNUAL TARGET MEANS

OF

VERIFICA

Baseline Q1 Q2 Q3 Q4 BUDGET

N0 TION

To

promote

tourism

developm

ent along

the Wild

Coast

LED

36

By developing

public amenities

along the coast

EIA results

and

recommen

dations for

ablution

facilities

Conduct

environmental

Impact Assessment

Record of

Decision

from

DEDEAT

Six

active

beaches

Comm

ence

with

EIA

Continue

with EIA

and

produce

progress

report

Obtain

ROD

from

DEDEAT

- - 150 000

Forward

Planning

To exploit

opportunit

ies

offered by

our

coastal

area

SDF

37

Development of

Mthatha and

Mdumbi coastal

LSDF

Approved

LSDF in

terms of

SPLUMA

Approval and

implementation of

Mthatha Mouth

Mdumbi LSDF

Approved

LSDF for

Mthatha

Mouth/Md

umbi

Ngqeleni

Precinct

Plan and

NML

SDF

Presen

t Draft

LSDF

to

Plannin

g

Standi

ng

Commi

ttee

Present

LSDF to

Council

for

approval

- - - - 419 200

Forward

Planning

To

develop

integrated

urban

nodes

that form

a direct

link to

rural

nodes

and

settlemen

ts

SDF

38

Development of

Canzibe LSDF

Approved

Canzibe

LSDF

Approval of Canzibe

precinct plan.

Approved

LSDF for

Canzibe

Ngqeleni

Precinct

Plan and

NML

SDF

Presen

t Draft

LSDF

to

Plannin

g

Standi

ng

Commi

ttee

Present

LSDF to

Council

for

approval

- - - -

Spatial

Planning

Settlement

Planning

To

increase

the

number

of middle

income

housing

stock and

business

sites for

SDF

39

Township

Establishment

of a portion of

Erf 90 (82 units)

Approved

and

proclaimed

new

Township

(human

settlement

)

Facilitate approval of

a township by MEC

MEC

approval

letter

Libode

LSDF

- - Organise

session

with

COGTA

EC to

fast track

township

establish

ment

- - - -

the

growth of

both

towns of

Libode

and

Ngqeleni

approval

Establishment

of new township

20 units on

Libode

commonage

Approved

layout plan

and

planning

report

Develop general plan

and obtain approval

From SG

Approved

SG

diagram

and

General

Plan

Libode

LSDF

Develo

p

project

specific

ation

for land

survey

or

service

s

- - - - Start with

project

survey,

developmen

t and

approvalof

General

Plan

Initiate

subdivision and

rezoning of FET

site, Libode

Approved

subdivisio

n plan

Prepare subdivision

and rezoning

application for KSD

FET site and submit

for approval

Subdivisio

n and

rezoning

report and

plan

The site

is

currently

not

subdivid

ed

Develo

p

project

specific

ation to

obtain

town

plannin

g

service

s

- - Start

with

project,

develop

draft

layout

and

report.

Advertise

and obtain

approval

419

200

By initiating a

middle income

township,

Ngqeleni

Approved

layout plan

and

planning

report

Facilitate entire

application process

for township

establishment

Ngqeleni

precinct

plan and

LSDF

Proclaim

ed

Extensio

n 4,

Ngqeleni

Develo

p

project

specific

ation to

obtain

town

plannin

g

service

s

- - Start

with

project,

develop

draft

layout

and

report

Advertise

and obtain

approval

157 200

Property

Geomatics

and Survey

To

survey,

develop

general

plans and

relocate

peg

boundarie

s in order

to shape

the built

form

SDF

41

By surveying

and developing

General Plan

for 1328 units

Approved

General

plan

Develop General

Plan for 1328 low

cost units, Libode

Approved

town

planning

layout

Approve

d town

planning

layout

Develo

p

project

specific

ation to

obtain

town

land

survey

service

s

Survey of

property

and

develop

ment of

draft GP

- - Obtain

approval of

GP from SG

By conducting a

needs

assessment on

Geographic

information

System

Assessme

nt report

on GIS

Conduct needs

assessment for GIS

Assessme

nt report

Available

relevant

data

Develo

p

project

specific

ation to

obtain

service

provide

r to

conduc

t needs

- - Obtain

final

assessm

ent

report

- - 200 000

assess

ment

Land

Development

To

facilitate

the

developm

ent of

strategic

areas for

commerci

al

developm

ent

SDF

42

By facilitating

development of

Nyandeni office

park.

Number of

quarterly

progress

meetings

held

Finalize all

outstanding

development

matters.

Signed

copies of

developme

nt and

lease

agreement

s

Develop

ment

concept

Organi

se first

quarter

ly

meetin

g

Organise

second

quarterly

meeting

Organise

third

quarterly

meeting

Organise

fourth

quarterly

meeting

52 400

Facilitate the

development of

a shopping

centre at Erf

914, Ngqeleni

Number of

quarterly

progress

meetings

held

Finalise development

and lease

agreements

Signed

copies of

developme

nt and

lease

agreement

s

Draft

develop

ment

and

lease

agreeme

nt

Organi

se first

quarter

ly

meetin

g

(Devel

opment

of draft

Organise

second

quarterly

meeting

(Develop

ment of

draft

lease

agreeme

Organise

third

quarterly

meeting

(Finalise

lease

agreeme

nts)

Progress

report on

site

establishme

nt.

lease

agree

ments)

nts)

Facilitate the

development of

Erf 88 for

commercial

purposes

Developer

appointed

and

developme

nt contract

signed

Finalise development

and lease

agreements

Commence with

construction

Signed

copies of

developme

nt and

lease

agreement

Copies

of signed

lease

agreeme

nt

Organi

se first

quarter

ly

meetin

g

(Devel

opment

of draft

lease

agree

ments)

Organise

second

quarterly

meeting(

Finalise

lease

agreeme

nts)

Progress

report on

Construction

HUMAN

SETTLEMEN

TS

To

coordinat

e the

provision

of

sustainab

le rural

HS4

3

By development

and approval of

Housing Sector

Plan

Number

housing of

projects

implement

ed

Implementation of 2

projects from

Housing Sector plan

Copy of

letter

written to

DOHS

Approve

d

Housing

Sector

Plan

Hold

stakeh

older

meetin

g on

project

to be

- Hold

stakeholder

meeting on

project to be

implemente

d

104 800

and

urban

human

settlemen

ts

implem

ented

By Facilitating

housing

development

through housing

fora

Number of

housing

forums

conducted

Conduct 4 housing

fora

Attendanc

e registers

4

housing

sector

fora

have

been

conducte

d

Condu

ct 1

housin

g

sector

forum

Conduct

1

housing

sector

forum

Conduct

1

housing

sector

forum

Conduct 1

housing

sector forum

209 600

By providing

awareness on

the roles of

community in

human

settlements

development

Number of

awareness

workshops

organized

through

housing

consumer

education

6 Housing consumer

education to be

conducted

Attendanc

e registers

13

Consum

er

educatio

ns have

been

held

Condu

ct 1

housin

g

consu

mer

educati

on

awaren

Conduct

1

housing

consume

r

educatio

n

awarene

ss

Conduct

2

housing

consume

r

educatio

n

awarene

ss

Conduct 2

housing

consumer

education

awareness

104 800

ess

By ensuring

that there is a

data for

qualifying

beneficiaries for

human

settlements

Updated

Housing

Needs

Register

Update information

on Housing Needs

Register

Appointme

nt letters

and

capturing

report.

Attendanc

e

Registers

Housing

Needs

Data

informati

on

collected

Recruit

ment

and

provide

training

Data

capturing

and

compiling

of report

Data

capturing

and

compilin

g report

Data

capturing

and

compiling

report

300 000.

By conducting

EIA for 1328

units,Libode

Approved

EIA for

Libode

1328 units

Initiate EIA

processes for 1328

units in Libode

ROD (EIA

approval)

Town

Planning

layout

Develo

p

project

specific

ation to

obtain

service

provide

r to

conduc

t EIA

- - Obtain

ROD

from

DEDEAT

- - 200 000

BUILDING

PLAN

To

regulate

HS4 By

administering

Number of

submitted

Administration of

building plans and

Building

plan

Existing

building

Admini

stration

Administr

ation of

Administ

ration of

Administrati

on of

APPROVAL

Control

and

complian

ce with

regulation

s on

building

standard

4 building plan

approval

and

routine

inspection

s

conducted

conduct routine

inspections

submissio

n register

plan

register

of

buildin

g plans

submitt

ed,

conduc

t

routine

inspect

ions

and

produc

e

report

building

plans

submitte

d,

conduct

routine

inspectio

ns and

produce

report

building

plans

submitte

d,

conduct

routine

inspectio

ns and

produce

report

building

plans

submitted,

conduct

routine

inspections

and produce

report

DISASTER

MANAGEME

NT

To

ensure

effective

disaster

risk

managem

ent

DM

45

To ensure

effective

response to

disaster victims

Number of

disaster

incidents

attended

to and

supported

Assessment and

provision of

response material on

disaster incidents

Distributio

n forms,

Report

and

photos

Assessm

ent

conducte

d on

househol

ds

affected

by strong

Assess

ment

and

provisi

on of

respon

se

materia

l to

Assessm

ent and

provision

of

response

material

to

disaster

Assessm

ent and

provision

of

response

material

to

disaster

Assessment

and

provision of

response

material to

disaster

victims

252 400

winds disaste

r

victims

victims victims

To

ensure

effective

disaster

risk

managem

ent

DM

46

By conducting

community

awareness

campaigns in all

wards

Number of

community

awareness

campaigns

Conduct 384

community

awareness

Campaigns in all

wards

Attendanc

e registers

and

photos

384

awarene

ss

campaig

ns

Condu

ct 96

commu

nity

awaren

ess

campai

gns

Conduct

96

communi

ty

awarene

ss

campaig

ns

Conduct

96

communi

ty

awarene

ss

campaig

ns

Conduct 96

community

awareness

campaigns

By conducting

capacity

building

workshops

(CERT

volunteers)

Number of

capacity

building

workshops

conducted

4 Capacity building

and empowerment of

volunteers

Attendanc

e registers

4

volunteer

s

worksho

p have

been

capacitat

ed

Condu

ct 1

capacit

y

buildin

g

worksh

op for

CERT

volunte

ers

Conduct

1

capacity

building

workshop

for CERT

volunteer

s

Conduct

1

capacity

building

worksho

p for

CERT

volunteer

s

Conduct 1

capacity

building

workshop

for CERT

volunteers

To

ensure

effective

disaster

risk

managem

ent

DM

47

By conducting

Local advisory

forum

Number of

informatio

n sharing

sessions

held

4 Information sharing

sessions held

Attendanc

e registers

3

advisory

for a

have

been

conducte

d

Hold 1

informa

tion

sharing

sessio

n

Hold 1

informati

on

sharing

session

Hold 1

informati

on

sharing

session

Hold 1

information

sharing

session

By development

of Nyandeni

disaster risk

management

plan

Final

Nyandeni

Disaster

Risk

Managem

ent Plan

implement

ed

Implementation of

the disaster plan

Attendanc

e

Registers

Approval

of

Disaster

Risk

Plan

- Conduct

awarene

ss

campaig

ns in 2

wards

- R200 000

INSTITUTIONAL DEVELOPMENT AND TRANSFORMATION

Fo

cu

s

Are

a

IDP Objectives

Objective number




Baseline Q1 Q2 Q3 Q4

Bu

dg

et

Am

ou

nt

PO

LIC

Y D

EV

EL

OP

ME

NT

&

RE

VIE

W

To ensure effective compliance and sound management practices within the institution

ID 48

Develop Institutional policies

No. of Policies developed

Develop new 5 Policies

Council resolution

5 policies developed in 2015/2016

1 draft policies in place

2 draft policies in place

2 Draft Policies Present to Management and Standing Committee

Induction of Employees and Adoption by Council

R0 0

00

Review Institutional policies

No of Policies reviewed and adopted by Council

Review all 39 policies

Council Resolution

39 Policies in place 2015/ 2016

-

Review identified HR Policies with gaps

Present to Management and Standing Committee

Induction of employees and Adoption by council

R0 0

00

OR

GA

NIS

AT

ION

AL

DE

SIG

N

To ensure alignment of the Organogram with the assigned powers and functions

ID 49 Review the Organogram annually

Approved organogram by Council

Review the Organogram

annually

Signed Organogram and Council resolution

2015/ 2016 reviewed organogram Approved by council

Update Promun with the revised organogram (15/16

_ Initiate organogram review process

Table revised organogram for approval by council

R0 0

00

.

Develop Job Description for each post

% of signed job descriptions for all positions in the approved organogram

100% of posts to be

in possession of signed

job descriptions

Signed job descriptions

Not all Job descriptions are signed by incumbents

Identify postsin the organogram that do not have job descriptions.

Facilitate the writing of job descriptions for the identified posts

- Sign all Job Description

R 0

000

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

Filling of all funded vacant posts

% Of funded posts filled

5 % vacancies filled.

15 Appointment letters.

Current vacancy rate 5% (15 vacant posts)

3 posts to be filled

4 posts to be filed



R00 0

00

0000

00.0

0

PE

RF

OR

MA

NC

E

MA

NA

GE

ME

NT

SY

ST

EM

To ensure that individual assessments are conducted for Senior Managers

ID 50 Conduct quarterly, mid-year and annual performance assessment for senior managers

PMS Assessment reports

100% of senior managers assessed

Assessment reports

Performance Agreements by Senior Management in place 2014/2015

Conduct informal review

Conduct assessment for annual performance 2014/2015 Conduct assessment reviews for mid-year performance (2015/16)

Conduct informal reviews

R 5

2 4

00.0

0

Facilitate the submission of Performance Agreements by Senior Managers

To ensure that individual assessments are conducted for Managers

ID 51 Managers below Sec 56 to sign performance agreements and

Signed Performance Agreements for managers below s56.

All Managers below Senior Managers to sign Performance agreements by end July

Signed performance agreements and work plans

All Senior Managers have signed Performance Agreements

Facilitate the submission of Performance Agreements by middle managers


Conduct assessment reviews for mid-year performance (2015/16))


R 0

000.0

0

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

The rest of staff to be in possession of signed work plans

Signed work plans for officer level employees

Develop work plans for all employees at Officer level (below middle manager

Signed work plans

All Middle Managers have signed Performance Agreements

Facilitate the submission of Work Plan by officials below middle manager


Conduct assessment reviews for mid-year performance (2015/16)


SK

ILL

S D

EV

EL

OP

ME

NT

To ensure that all employees have the required competency levels

ID 52

Implement Workplace Skills Plan

No of employees and Cllrs trained

150 employee to be trained per WSP.

Annual training report, WSP

200 employees Trained in 2014/15 FY

50 employees to be trained




R 3

000 0

00.0

0

Capacitate training and development

committee Develop schedule of

meetings for skills development committee.

Strengthning of skills development

committee

4 skills development committee meetings convened

Conduct 4 meetings.

Minutes and attendance register

Training committee is in place

Convene 1 meeting

Convene 1 meeting

Convene 1 meeting

Convene 1 meeting

R0 0

00

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

To provide opportunities to new entrants to the labour market

ID53 Create opportunities for practical work exposure for interns

Number of Interns recruited

Recruitment of Internsas per need

Appointment letters and log books

Internship Policy approved by Council 38 interns recruited in 2014/15 FY

Recruit interns as per need



Recruit

interns as

per need

R 1

04

80

0.0

0

To provide Skills to the unemployed

ID 54 Mainstream skills development within the service delivery and infrastructure programmes

Number of unemployed trained.

300 Training reports ,Training Certificates and attendance register

291 unemploye

d trained

50 Unemploye

d to be trained

75 Unemployed to be trained

100 Unemployed to be trained

75 Unemploye

d to be trained

R000 0

00

BE

NE

FIT

S

AD

MIN

IST

RA

TIO

N

Ensure proper administration of benefits

ID 55

Regular inductions for newly appointed employees.

Number of newly appointed employees Inducted.

Conduct two induction sessions

Attendance register

Annually induction of all employees on municipal environment and governance

- - Conduct induction for all employees

Conduct induction for all employees

R000

0

To attract and retain competent personnel

ID 56

Implement Human Resource Plan

Approved HR plan

Review of HR Plan

Council Resolution

Draft HR plan in place

Implement HR Plan

Implement HR Plan

Present to

Management

and Standing

Committee

Induction

of

Employees

Adoption by

Council

R00 0

00

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

Improve municipal recruitment system and processes

Average time taken to fill funded vacant posts

Report on turnaround time for filling of funded vacant posts (3 months)

Report 6 months Compliance report on filling of posts

Compliance

report on filling

of posts

Compliance

report on filling

of posts

Compliance

report on

filling of

posts R00

000

CO

MP

LIA

NC

E W

ITH

LA

BO

UR

LE

GIS

LA

TIO

N A

ND

CO

LL

EC

TIV

E A

GR

RE

ME

NT

S

To ensure compliance with Labour related Legislation and SALGBC Main Collective Agreement

ID 57

Implementation of Employment Equity Plan

Number of women employed

6 women employed

Report on monthly Employee statistics

42% (123 women employees)

- 2 women

person to be

employed

3 women person to be

employed

1 women person to be employed

R 0

.00

Number of disabled employees

1 Report on monthly Employee statistics

Currently 2.43% (7) of disabled employed

- - - 1 disabled employee

R 0

.00

Number of coloured employees


Currently 0.34 (1) of coloureds employed

- - - 1 coloured person

employed R 0

.00

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

Number of Indians employed


- - - - 1

Number of whites employees


- - - - 1

Submission of Employment Equity Report to Department of Labour

Confirmation of receipt by DoL

By 15 January annually

Confirmation of receipt by DoL

EE Report is submitted annually

Submit quarterly statistics as part of EE Plan implementation


Submit annual report to Department of Labour


R 0

.00

Convene monthly Local Labour Forum Meetings

No. Of Meetings held

4 sittings per annum

Minutes and attendance register

9 Meetings sat in 2014/2015

1 sitting 1 sitting 1 sitting 1 sitting

R000

0

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

Online submission of Return of Earnings to Department of Labour

Receipt of invoice confirming institutional assessment by DoL

100%

Receipt of invoice confirming institutional assessment by DoL

Return of earnings submitted annually

Not applicable

Not applicable Submit returns to DoL

Not applicable

R0.0

00

Conduct regular inspections of municipal facilities and construction sites

Quarterly Inspection reports

All facilities and sites to be inspected on a monthly basis

Quarterly Inspection reports

Irregular reports

3 inspection to be conducted




R 0

.00

Regular sitting of Occupational Health & Safety Committee

Number of OHS meetings held

Quarterly sitting of OHS meetings

Attendance registers and Minutes

Two meetings convened in 2014/15

1 meeting to be

conducted

1 meeting to be conducted

1 meeting to be conducted

1 meeting to be

conducted

R524 0

00

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

EM

PL

OY

EE

HE

AL

TH

AN

D

WE

LL

NE

SS

To create a working environment that promotes employee health and wellbeing

ID 58 Integration of Employee Assistance Program, Occupational Health and Safety and managing HIV and AIDS in the Workplace

Improved performance and reduced absenteeism and healthy employees

Host World

Aids Day,

Health

Screening

Days,

Spring day,

team

building and

sporting

activities

Attendance register and reports

Employee Health and Wellness, OHS and HIV/AIDS Policies are in place

Awareness workshop for all employee on Safety issues, Spring day event, secretaries day Implementation of sports plan

World Aids Day and Workshops on Financial Planning and Employee wellness workshop for councillors Implementation of the sports plan

Workshop focusing on men's health issues Implementation of sports plan

Health Screening Day Implementation of sports plan

R524 0

00

Establish and Capacitate Wellness Advisory Committee to manage and administer the

Number of Wellness advisory committee meetings convened.

Quarterly meetings held

Attendance register

Advisory committee has been established

1 Advisory committee meeting to

be conducted

1 Advisory

committee

meeting to be

conducted

1 Advisory

committee

meeting to be

conducted

1 Advisory

committee

meeting to

be

conducted

R0.0

00

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

INF

OR

MA

TIO

N A

ND

KN

OW

LE

DG

E M

AN

AG

EM

EN

T To ensure

a

functional

,reliable

network,

and

integrated

network

applicatio

ns that

will be

policy

driven by

2017.

ID 59 To have an integrated Information Management System

Number of end user capacitated on systems functionally (Promun, website and intranet, network connectivity)

To capacitate End Users to utilise the system optimally and provide timely support

Attendance registers

Data and voice infrastructure connecting all the three municipal sites in place

Training of 30 users




R 1

04

80

0

Systems producing quality reports on its overall usage

Review our network connections and system reliability

Audit Report Data and voice infrastructure connecting all the three municipal sites in place

-

Conduct system audit with Telkom

Conduct system audit with Vodacom

-

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

Maintain the backup server to eliminate the loss of information

Number of workshop conducted Functional Disaster Recovery and backup system

All

stakeholders

work

shopped on

the Disaster

Recovery

and

Business

Continuity

PlansAware

ness

workshops

for all our

employees

on municipal

information

security

Disaster Recovery and Business Continuity Plans adopted by Council

CIBEX backup in place

Procure an offsite disaster recovery system that produce automated reports and identify an offsite disaster recovery site,

Capacitation of ICT staff on the disaster recovery system.

Awareness workshop for all our employees on municipal information security

All stakeholders work shopped on the Disaster Recovery and Business Continuity Plans

R209 6

00

Audit

Findings

report on IT

Matters

Develop and

implement

Audit Action

Plan

Audit Report IT Audit Conducted in the 2013/14 Fin year

Quarterly progress report

Quarterly progress report

Develop Audit Action Plan

Monitoring progress Action Plan

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

Facilitate the website update on a monthly basis

Website Update register

Provide access & update information about the Municipality for internal and external stakeholders

Information upload requests register

Information in the website updated.

Develop a checklist and register in term of Municipal Information for website Website Update register




R109 6

00

Capacity building on the utilization of Registry

No training taking place for registry utilization

Facilitate

training of all

office

employees



Training of the registry personnel on records management

Conduct training for all secretaries

Conduct training for all employees

Conduct training for all employees

R

FA

CIL

ITIE

S

MA

NA

GE

ME

NT

To ensure municipal buildings are kept in a pristine condition

ID 60

Implementation of maintenance plan

maintenance plan

Conduct Facilities Maintenance

Maintenance plan Reports

Maintenance done on an ad hoc basis

Conduct preventative and scheduled maintenance




R1 0

48 0

00

Fo

cu

s

Are

a

IDP Objectives

Objective number





Bu

dg

et

Am

ou

nt

Develop internal capacity to do own maintenance

Turnaround time in doing repairs

Train 5 handymen

Fault reporting register

Repairs done on an Ad Hoc basis

Repairs done according to Fault reporting register within two days.

Train handymen



R

CU

ST

OM

ER

CA

RE

To ensure implementation of Batho Pele Principles

ID 61 Develop Service Standard Charter

Approved Service Standard Charter

Conduct client satisfaction survey annually

Survey Report Customer care

- - Conduct satisfaction survey

- R

INFRASTRUCTURE AND TECHNICAL SERVICES

Fu

nct

ion

al

Are

a

IDP

Objectiv

e

Ob

ject

ive

IDP

Nu

mb

er

Strate

gy/Pro

ject

Title

Indicator

Annual

Target

Mea

ns

of

Ver

ific

atio

n

Bas

elin

e

Q1 Q2 Q3 Q4

Bu

dg

et

Pro

visi

on

of

Acc

ess

road

s an

d

road

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

BSD 62 Inter-

grated

Transpo

rt Plan

Approved Inter grated Transport Plan

Implementation of Inter grated Transport Plan

ITP Document

NO ITP Approval of

ITP by Council

Identification

and

prioritization

of ITP

Implementation

and compliance

enforcement of

ITP

Finalizing of

Business plan

for ITP

0.00

m

Roads

Master

Plan

Develop Roads Master Plan

Implement projects identified on Roads Master Plan

Roads Master Plan Document

No Roads

Master

Plan

Approval of

Roads Master

plan by

Council.

Identification

and

prioritization

of Roads

Master Plan

Implementation

and compliance

enforcement of

Roads Master

Plan

Finalizing of

Business plan

for Roads

Master Plan

R 0

.00

m

nt nodes

Reportin

g on

MIG,

ISD,

Health

and

Safety

Kilometers constructed to public amenities and economic development centre’s Number of roads forums. Number of

people

trained and

employed

100%

Expenditur

e; 50 km

constructe

d (Refer to

projects

below); 200

jobs

created.

ISD and

Social

Facilitation

Completion

Certificates;

Signed

Expenditure

Report;

Close out

Reports; ISD

and Health

and Safety

Reports

100 km

maintaine

d and 50

km

constructio

n

30%

Expenditure;

Produce

quarterly

Report;

50 jobs

created.

50%

Expenditure;

Produce

quarterly

Report;

assess and

plan for next

financial year

50 jobs

created

80%

Expenditure;

Produce

quarterly

Report; assess

and plan for

next financial

year

50 jobs created

100%

Expenditure;

50 km

constructed;

Produce

quarterly

Report;

50 jobs created

R 0

.00

m

Mafusini

to

Zincuku

thwini

A/R

(Ward

26)

Developme

nt

of

Completion

certificate

5 km

constructe

d

Completion

Certificate;

Close out

Report

Poor state

of access

road

Site

Establishment

Project 70%

Complete

Road bed 2

km Complete;

Layer works

2 km

complete

Project 100%

Complete

Drainage 100%

complete

Release

Retention

R4.

74 m

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62 Mdzwin

a

Internal

Roads(

ward 20)

Developme

nt

of

Completion

certificate

11 km

constructe

d

(Continuati

on from

prior years)

Completion

Certificate;

Close out

Report

Poor state

of access

road

Prepare

contract

document and

site handover.

Clear and

grubbing

100%

complete

(8km)

-Tipping 40%

complete

(8km)

Project 100%

complete

Processing

20%

complete

(8km )

-Storm water

control 100%

complete

(8km)

Release

Retention

R 2

,27

m

Mpindw

eni W04

(Phase

2) A/R

(Ward

05)

Reports for

Social

Facilitation

Finalize

Relocation

of

community

people

Completion

Certificate;

Close out

Report

Poor state

of access

road

Follow ups

with relevant

stakeholders

Facilitate in

engaging with

communities

Facilitate in

engaging with

communities

Finalization of

relocation

process

R 0

.00

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

BSD 62 Dungu

to

Mbhobh

eleni

A/R

(ward

04)

Developme

nt

of

Completion

Certificate

6 km

(Continuati

on from

prior years)

Completion

Certificate;

Close out

Report

Accessible

Road

Close out

Report

Release

Retention

Project

Finalized on Q1

Project

Finalized on

Q1

R 1

00 0

00.0

0

economic

developme

nt nodes

Ncambe

dlana to

Manzim

ahle A/R

(Ward

14)

Developme

nt

of

Completion

Certificate

10.1 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Prepare SLA’s

and facilitate

contract

document to

be signed by

Contractor and

Municipality

Project 30%

complete

Clear and

grubbing 50%

complete

Tipping 40%

completed

Project 70%

complete

Processing

100% complete

Bridge

Construction

Completed

Project 100%

complete

Storm water

control 80%

complete

R 5

,29

m

Ndayini

access

road

Phase 2

(Ward

05)

Developme

nt

of

Completion

Certificate

6 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Approval of

Design Report

Prepare

specification

for

construction

Project 50%

complete.

Tipping 100%

Complete

Processing

30% complete

Project 100%

Complete

Layer works

Complete

R5.

00 m

Dalagub

ha A/R

(Ward

16)

SLA and

Monthly

Reports

13 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Finalize scope

of works for

construction

Project

registration

and

specification

for

Construction

Project

implementation;

contract signing

between

Municipality and

Contractor

Project 50%

Complete

Roadbed

100%,

Tipping 80%

Processing

20%

OR

T D

M a

nd

MIG

Maqany

eni to

Mgungu

ndlovu

(Ward

18)

Developme

nt

of

Completion

Certificate

6.2 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Appoint

contractor for

construction

Clear and

grubbing 50%

complete

-Tipping 40%

complete

Project 30%

complete

Processing

40%

complete

-Storm water

control20%

complete

Project 100%

complete

Processing

100% complete

-Storm water

control 100%

complete.

R 3

,69m

Sezela

to

Njezwen

i (Ward

29)

Developme

nt

of

Completion

Certificate

6,1 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Appoint

contractor for

construction

Project 30%

complete

Clear and

grubbing 50%

complete

Tipping 40%

complete

Project 70%

complete

Clear and

grubbing 100%

complete

Tipping 100%

complete

Project 100%

complete

Processing

100% complete

Bridge

Construction

Completed

R5,

29 m

Jojozi to

Ncithwa

(Ward

02)

Developme

nt

of

Completion

Certificate

Completion

Certificate

Completion

Certificate;

Close out

Report

Poor state

of access

road

Prepare scope

of works for

construction.

Advertise for

construction

Site

Establishmen

t.

Project 20%

Complete

Clear and

grubbing

100%

complete

Tipping 100%

complete

Project 70%

complete

Processing

100% complete

Storm water

control 80%

complete.

Project 100%

complete

Processing

100% complete

R T

o C

ost

(T

C)

Pro

visi

on

of

Acc

ess

road

s an

d

road

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62

Makwal

weni to

Mzimvu

bu

(Ward

27)

Developme

nt of Design

Report

Design

Report

Design

Report; and

EIA Report

Inaccessib

le roads

EIA Report

Approval

Draw

specification

for Engineers

SLA for

Engineers

Approval of

Design Report

To

be

Co

sted

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62

Cibeni

to

Ngojini

Bridge (

Ward

06)

Developme

nt of

Progress

Reports

Project

80%

Complete

Design

Report,

Appointment

Letter, and

Progress

Reports

Access

through

footpath

Approval of

Design Report

Specification

for

Construction

SLA

Project 20%

complete Clear

and grubbing

20% complete

Project 80%

complete

Clear and

grubbing 100%

complete,

Excavations

50%

To

be

Co

sted

(TB

C)

Bukhwe

zeni

access

road (

Ward

23)

Developme

nt of

Progress

Reports

Project

80%

Complete

Design

Report,

Appointment

Letter, and

Progress

Reports

Access

through

footpath

Approval of

Design Report

Specification

for

Construction

SLA

Project 20%

complete Clear

and grubbing

20% complete

Project 80%

complete

Clear and

grubbing 100%

complete,

Excavations

50%

TB

C

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62

Mzonya

ne

access

road (

Ward 25

)

Developme

nt

of

Completion

Certificate

6,5 km

(Continuati

on from

prior years)

Completion

Certificate;

Close out

Report

Poor state

of access

road

Project 100%

complete

Processing

100%

complete

Project

completed in

Q2

Release

Retention

R 5

00 0

00

Thembe

ni

access

road (

Ward 01

)

Developme

nt

of

Completion

Certificate

13 km

(Continuati

on from

prior years)

Completion

Certificate;

Close out

Report

Poor state

of access

road

Project 50%

Complete

Project 100%

complete

Processing

100%

complete

Project

completed in

Q2

Release

Retention

R 1

.00m

Church

of God

to

Belmont

( Ward

07 )

Developme

nt

of

Completion

Certificate

8 km

(Continuati

on from

prior years)

Completion

Certificate;

Close out

Report

Poor state

of access

road

Project 100%

complete

Processing

100%

complete

Release

Retention

R 8

00 0

00

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62

Zindune

ni to

Bandla

Access

Road(

Ward 19

)

Developme

nt

of

Completion

Certificate

14 km

(Continuati

on from

prior years)

Completion

Certificate;

Close out

Report

Poor state

of access

road

Project 50%

Complete

Road bed

complete

Tipping 100%

Complete

Project 100%

complete

Processing

100%

complete

Release

Retention

R4.

00m

Moyeni

to

Ngqwan

gi

(Lukhan

yisweni)

Access

Road (

Ward

11)

Developme

nt

of

Completion

Certificate

6,5 km

(Continuati

on from

prior years)

Completion

Certificate;

Close out

Report

Poor state

of access

road

Project 50%

Complete

Road bed

complete

Tipping 100%

Complete

Project 100%

complete

Processing

100%

complete

Project

completed in

Q3

Release

Retention

R 2

.42m

Pro

visi

on

of

Acc

ess

road

s an

d

road

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

Lower

Malahle

to

Mlatha

(Mgono

ndi)

Access

Road(

Ward

22)

Developme

nt

of

Completion

Certificate

6 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Design Report;

Prepare

Specification

for

Construction

Prepare

Contract for

construction

Project 20%

complete Clear

and grubbing

20% complete

Project 100%

complete

Tipping 100%

complete,

Processing

100%,

Drainage 100%

TB

C

nt nodes Magcaki

ni

Access

Road (

Ward 8)

Developme

nt of

Progress

Reports

5,7 Km

constructe

d

Completion

Certificate;

Close out

Report

Poor state

of access

road

Specification

for

Construction

Contract

Signing

between

Municipality

and

Contractor

Project 20%

complete Clear

and grubbing

20% complete

Project 100%

complete

Tipping 100%

complete,

Processing

100%,

Drainage 100% R 5

,13

m

Dumase

to

Mangwa

neni (

Ward

13)

Developme

nt of

Progress

Reports

6 Km

constructe

d

Completion

Certificate;

Close out

Report

Poor state

of access

road

Specification

for

Construction

Contract

Signing

between

Municipality

and

Contractor

Project 20%

complete Clear

and grubbing

20% complete

Project 100%

complete

Tipping 100%

complete,

Processing

100%,

Drainage 100%

R 4

,56

m

Renny

access

road (

Ward

31)

Developme

nt of

Progress

Reports

14,2 Km

constructe

d

Completion

Certificate;

Close out

Report

Poor state

of access

road

Specification

for

Construction

Contract

Signing

between

Municipality

and

Contractor

Project 20%

complete Clear

and grubbing

20% complete

Project 100%

complete

Tipping 100%

complete,

Processing

100%,

Drainage 100%

R 7

,42

m

Polar

Park

access

road (

Ward 26

)

Developme

nt of Design

Report

6 km

Design

Report; and

EIA Report

Inaccessib

le roads

EIA Report

Approval

Draw

specification

for Engineers

SLA for

Engineers

Approval of

Design Report

R 6

,68

m

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62 Mgojwe

ni to

Mabhets

he A/R (

Ward 24

)

Developme

nt of

Progress

Reports

Project

80%

Complete

Design

Report,

Appointment

Letter, and

Progress

Reports

Access

through

footpath

Approval of

Design Report

Specification

for

Construction

SLA

Project 20%

complete Clear

and grubbing

20% complete

Project 80%

complete

Clear and

grubbing 100%

complete,

Excavations

50%

TB

C

Msuzwa

neni to

Thekwin

i A/R (

Ward 28

)

Developme

nt of

Progress

Reports

Project

80%

Complete

of 11,5 km

Design

Report,

Appointment

Letter, and

Progress

Reports

Access

through

footpath

Approval of

Design Report

Specification

for

Construction

SLA

Project 20%

complete Clear

and grubbing

20% complete

Project 80%

complete

Clear and

grubbing 100%

complete,

Excavations

50%

R 6

,36

m

Pro

visi

on

of

Acc

ess

road

s

and

ro

ad m

ain

ten

ance

To

construct

and

maintain

roads to

service

centre’s

and

economic

BSD 62

Zanokha

nyo to

Lutshek

o A/R

Developme

nt of

Completion

Certificate

6,8 km

Completion

Certificate,

Close out

Reports

Access

through

footpath

Langaka

zi Low

Volume

A/R

Developme

nt of Design

Report,

RoD for EIA

Design

Report

Design

Report; and

EIA Report

Inaccessib

le roads

Specification

for EIA

Draw

specification

for Engineers

SLA for

Engineers

Approval of

Design Report

TB

C

developme

nt nodes

Mabomv

ini to

Nkunzi

mbini

A/R

Developme

nt of Design

Report,

RoD for EIA

Design

Report

Design

Report; and

EIA Report

Inaccessib

le roads

EIA Report

Approval

Draw

specification

for Engineers

SLA for

Engineers

Approval of

Design Report

TB

C

Mainten

ance of

Provinci

al roads

and

other

infrastru

cture

Conduct 4

Roads

Forum

Conduct 4

Roads

Forum

Attendance

Register

100 km

maintaine

d and 50

km

constructio

n

Roads Forum

and

infrastructure

Forum

Roads Forum

and

infrastructure

Forum

Roads Forum

and

infrastructure

Forum

Roads Forum

and

infrastructure

Forum

R 0

.00

m

Road

mainten

ance

(Mainten

ance

Plan to

be

Attache

d)

Maintenanc

e of 100 km

100 km

Maintained

(Refer to

Projects

below) and

Maintenanc

e Plan

approved

Completion

Certificates,

close out

Reports,

progress

Reports,

Maintenance

Plan

100 km

maintaine

d and 50

km

constructio

n

25 km

maintained

R5m

Approval of

maintenance

plan by

Council

30 km

maintained

R5m

Update

maintenance

plan quarterly

15 km

maintained

R5m

Update

maintenance

plan quarterly

30 km

maintained

R5 m

Update

maintenance

plan quarterly R 2

0.00

m

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62 Manqab

eni

Alternati

ve

Surfacin

g

Developme

nt of

Completion

Certificate

3 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Finalization of

specification

Site

Establishmen

t, Contract

Agreement

Project 75%

Complete

Roadbed 100%

Complete

Sub-base 60%

Complete

Project 100%

Complete

Sub-base

100%

Complete

Base Course

100%

TB

C

Storm

Water

Manage

ment

Implementa

tion of

Storm water

projects

Completed

storm

water.

Completion

Certificate;

Close out

Report

Poor/

inexistent

storm

water

structures

Prepare scope

of works for

identified

projects

Implement

projects

identified on

maintenance

plan

Supervision and

Monitoring of

implemented

projects

Completion of

implemented

projects as per

maintenance

plan R 1

,00

m

Plant

and

Equipm

ent

Maintained

of plant and

equipment

Maintananc

e of plant

Mechanical

report

Poor state

of access

road

Prepare

specification

for additional

machinery

Continuous

Maintenance

of existing

plant.

Continuous

Maintenance of

existing plant.

Continuous

Maintenance of

existing plant.

R3.

00m

Pro

visi

on

of

Acc

ess

road

s an

d

road

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

BSD 62 Gqwarh

u

Access

road

3 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Release of

retention.

Project

Completed

on 1st Quarter

Project

Completed on

1st Quarter

Project

Completed on

1st Quarter

R50

000

Lower

Mngamn

ye

Access

road

Developme

nt of

Completion

Certificate

4 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Release of

retention

Project

Completed

on 1st Quarter

Project

Completed on

1st Quarter

Project

Completed on

1st Quarter

R74

000

.00

nt nodes

Makhoty

ana to

Makaziw

e

Developme

nt of

Completion

Certificate

6 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Project 30%

Complete

Road bed

100%

Tipping 60%

Processing

30%

Project 100%

Complete

Close out

Report

Completion

Certificate

Release of

retention

R1,

70 m

Mdina

Access

road

Developme

nt of

Completion

Certificate

5 km

Completion

Certificate;

Close out

Report

Poor state

of access

road

Prepare

specification

for

construction

Site

Establishmen

t

Project 30%

Complete

Project 100%

Complete

Close out

Report

Completion

Certificate

Release of

retention

R3.

00 m

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62 Misty

Mount

Access

Road

Developme

nt of

Completion

Certificate

6 km Completion

Certificate;

Close out

Report

Poor state

of access

road

Site

Establishment

Project 30%

Complete

Project 100%

Complete

Close out

Report

Completion

Certificate

Release of

retention

R 1

,00

m

Thakath

a to

Magoze

ni

Access

road

Developme

nt of

Completion

Certificate

11.2 km Completion

Certificate;

Close out

Report

Poor state

of access

road

Project 100%

Complete

Close out

Report

Completion

Certificate

Release

Retention

R 1

, 00

m

Thekwin

i Access

Road

Developme

nt of

Completion

Certificate

6 km Completion

Certificate;

Close out

Report

Poor state

of access

road

Prepare

specification

for

construction

Site

Establishmen

t

Project 30%

Complete

Project 100%

Complete

Close out

Report

Completion

Certificate

Release of

retention

R 2

.78

m

Mathayi

Access

Road

Developme

nt of

Completion

Certificate

3 km Completion

Certificate;

Close out

Report

Poor state

of access

road

Prepare

specification

for

construction

Site

Establishmen

t

Project 30%

Complete

Project 100%

Complete

Close out

Report

Completion

Certificate

Release of

retention

R 1

.35

m

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62

Mputsha

neAcces

s Road

Developed

technical

report

Develop

technical

report

Technical

Report, and

Monthly

Progress

Report

Poor state

of access

road

Approval of

technical

Report

Specification

for

Construction

SLA for

contractor

Site

Establishment

Ntibane

access

road

Developed

technical

report

Develop

technical

report

Technical

Report, and

Monthly

Progress

Report

Poor state

of access

road

Approval of

technical

Report

Specification

for

Construction

SLA for

contractor

Site

Establishment

Kalando

da

access

road

Developed

technical

report

Develop

technical

report

Technical

Report, and

Monthly

Progress

Report

Poor state

of access

road

Approval of

technical

Report

Specification

for

Construction

SLA for

contractor

Site

Establishment

Luqolo

access

road

Developed

technical

report

Develop

technical

report

Technical

Report, and

Monthly

Progress

Report

Poor state

of access

road

Approval of

technical

Report

Specification

for

Construction

SLA for

contractor

Site

Establishment

Gqweza

A/R

Developed

technical

report

Develop

technical

report

Technical

Report, and

Monthly

Progress

Report

Poor state

of access

road

Approval of

technical

Report

Specification

for

Construction

SLA for

contractor

Site

Establishment

Pro

visi

on

of

Acc

ess

road

s an

d r

oad

mai

nte

nan

ce

To

construct

and

maintain

roads to

service

centre’s

and

economic

developme

nt nodes

BSD 62 Egxeni

to

Mangwa

neni A/R

Developed

technical

report

Develop

technical

report

Technical

Report, and

Monthly

Progress

Report

Poor state

of access

road

Approval of

technical

Report

Specification

for

Construction

SLA for

contractor

Site

Establishment

Planning

for

identified

projects as

per three

year plan

EIA

application

and

specificatio

ns.

RoD’s for

EIA’s and

adverts for

projects of

the following

year

Projects

identified

on IDP

Prepare

business plan

for projects on

IDP and

Maintenance

plan

Environmenta

l Impact

Assessments

for projects

requiring

EIA’s

Specification

for

Engineering

projects

Specification for

construction of

the following

year projects

Continuous

planning for

identified

projects

Urb

an c

entr

e In

fras

tru

ctu

re

To improve

livelihoods

in urban

centre’s

through

infrastructu

re

developme

nt

BSD 63 Pedestri

an

Sidewal

ks, 190

jobs

created.

Kilometers

Surfaced

and

sidewalks

paved

3 km

paved, 190

jobs

created

through

EPWP

Signed

Monthly

Reports

105 jobs

created

4 km

paved

70 Jobs

created,

R 500 000.00

expenditure

EPWP

monthly

reports

500m paved

60 Jobs

R

1 000 000.00

expenditure

1 km paved

60 Jobs

R1 000 000.00

expenditure

Monthly

Reports,

Supervision and

Monitoring

1 km paved

Material

quantification

and

specification

preparation

R 500 000.00

expenditure

500m of

sidewalks

paved

R 3

,00

m

Urb

an c

entr

e In

fras

tru

ctu

re

To improve

livelihoods

in urban

centre’s

through

infrastructu

re

developme

nt

BSD 63 Lifeguar

ds and

Greenin

g

Implement

EPWP

business

plan.

Monthly

Reports on

EPWP

Funds

100%

Expenditur

e

Signed

Monthly

Reports

Monthly

reports

submitted

Council

Approval of

business plan

Implement

projects and

submit

monthly

reports

Monthly

reports

captured on

MIS and

expenditure

at 50%

Complete

Monthly reports

captured on

MIS and

expenditure at

80% Complete

Monthly reports

captured on

MIS and

expenditure at

100%

Complete

Libode

Landfill

site

(Ward

07)

Developme

nt of

Completion

Certificate

Implement

Libode

landfill site

project

Completion

Certificate;

Close out

Report

Conditiona

lly

Approved

Licence

for Landfill

site

Finalise

Designs and

scope of work,

Specification

for

construction

and appoint

contractor

Project 20%

complete Clear

and grubbing

20% complete

Project 100%

complete

Clear and

grubbing 100%

complete,

Excavations

100%

Ancillary Works

100%

Complete

R 4

.70m

Infrastru

cture for

Informal

Traders

Projects

Number of

Informal

Traders

accommodat

ed

Planning

and

registration

Design

Report/

business

plan

prepared

No

designed

hawker

stalls

Planning and

business plans

prepared

Project

Registration

Specification for

Engineers and

advert issued

Specification

and advert for

construction

prepared

To

be

Co

sted

Upgrade

internal

road

network

to all

weather

surface

Kilometers

surfaced

5 km

surfacing or

resurfacing

in each

town per

financial

year (Refer

to projects

below)

Completion

certificates

2kms

surfaced

and

maintaine

d

Implementatio

n of identified

projects

Overall

projects 50%

complete

Overall projects

80% complete

Projects 100%

complete.

Layer works

100%

complete,

surfacing

complete,

Road markings

100%complete

Ngqelen

iExtenti

on 2

Internal

Roads

(Ward

21)

Develop

Design

Report and

Progress

Reports

Design

Report

Design

Report and

appointment

letter

Gravel

surfaced

Prepare

contract

document.

Approval of

design report

Specification for

construction

Site

establishment,

and SLA

contract R

Ngqelen

i

Alternati

ve

Surfacin

g Pilot

at

Extensi

on 4

Develop

Completion

Certificate

6 km

upgraded

Completion

Certificate;

close out

Report

Gravel

Roads

Project

Implementatio

n 30%

Complete

Box Cutting

and in-situ

layer complete

Project 80%

Complete

Layer works

100%

Complete;

Surfacing

100%

Complete

Project 100%

Complete

Completion

certificate

Issued

Road Markings

and signage

completed

R3,

0 m

Libode

Resurfa

cing

Develop

Completion

Certificate

3 km

surfaced

Completion

Certificate;

close out

Report

Pot holes

within

driving

lanes

Develop scope

of works for

maintenance

route

Prepare

specification

for

construction

Prepare

Contract and

site

establishment

Project 100%

Complete

Sub-base

100%

Complete

Base Course

100%

R 2

.9 m

Libode

500

units

internal

roads

alternati

ve

surfacin

g ( Ward

07)

Develop

Design

Report

km

constructe

d

RoD for EIA,

Design

Report

Inaccessib

le roads

Specification

for

Environmental

Impact

Assessment

(EIA)

Record of

decision for

EIA

SLA and

contract for

Engineers

Approval of

Design Report

TB

C

Ngqelen

i Street

Surfacin

g

Develop

Completion

Certificate

3 km

surfaced

Completion

Certificate;

close out

report

Gravel

road

Project 80%

Complete

Layer works

100%

Complete;

Surfacing

100%

Complete

Project 100%

Complete

Practical

Completion

certificate

Issued

R 2

,25

m

Libode

Extentio

n 1

internal

Roads

(ward 7)

Develop

Design

Report and

Progress

Reports

3 km

Completion

Certificate;

close out

report

Gravel

road

Prepare

contract

document and

site handover.

Project 40%

complete

Clear and

grubbing

100%

complete,

Box cutting

50%

complete.

Project 100%

Complete

Layer works

100% Complete

Surfacing 100%

Complete

Road Marking

and Signage

Complete

Project

Completed on

Q3

R2,

00 m

Sto

rm W

ater

co

ntr

ol

To improve

storm

water

system so

as to

achieve life

span of

road

network

BSD 64 Develop

storm

water

master

plan.

Impleme

ntation of

Storm

water

master

plan

Developme

nt of Design

Reports

Implement

budgeted

projects

(storm

water

master

plan)

Storm

water

master

plan

approved

1st phase

implement

ed

Finalise

specification

for

Construction

and issue

advert for

identified area.

Contract

agreement

signed

Project 40%

Complete

Trenches 60%

Complete

Pipe Laying

20%

Project 90%

Complete

Pipe laying

100%

Complete

Backfilling 90%

Complete

Junction Boxes

50% Complete

R 1

.00

m

Ele

ctri

fica

tio

n

To provide

electricity

to all

outstandin

g

household

s and new

settlements

BSD 65 Ngqelen

i Phase

3

1424

Households

Electrified

with test

certificates

Electrificati

on of

extensions

and

maintenan

ce

Progress

Reports

1900

household

s

electrified

Finalize and

sign service

level

agreement for

Engineers and

Contractors.

Site

Establishment

Monthly

Reports;

Supervision and

Monitoring;

Monthly

Reports to DoE.

1424

Households

Electrified

100%

Expenditure on

DoE funding

Project 100%

Complete

Monthly

Reports

R 2

5,00

m

High

mast

Street

lights 6

Constructio

n of Street

Lights

6 high

mast

Completion

Certificate

No data

on existing

street

lights

Advert for

Construction

of high mast

Signed

Contract;

Site

Establishmen

t

Monthly

Supervision and

Monitoring

Close out of

project

R 2

,00m

Mainten

ance of

Street

Lights

Maintenanc

e Street

Lights

Maintenanc

e of 100

street

lights

Progress

Reports

Continuou

s routine

maintenan

ce

Routine

Maintenance

(Maintenance

of 15 street

lights for both

Libode and

Ngqeleni)

R50000.00

Routine

Maintenance

(Maintenance

of 30 street

lights for both

Libode and

Ngqeleni)

R 200 000.00

Routine

Maintenance

(Maintenance of

30 street lights

for both Libode

and Ngqeleni)

R 350 000.00

Routine

Maintenance

(Maintenance

of 25 street

lights for both

Libode and

Ngqeleni)

R 400 000.00

R40

0 00

0

Mainten

ance of

Municip

al

Ameniti

es

Reliability

of

Municipal

Electrical

System

Progress

Report on

maintenan

ce

Progress

Reports

Continuou

s routine

maintenan

ce

Routine

Maintenance

(Maintain

Libode and

Ngqeleni

Offices; traffic

Department;

town halls;

cemeteries;

pounds)

Routine

Maintenance

(Maintain

Libode and

Ngqeleni

Offices; traffic

Department;

town halls;

cemeteries;

pounds)

Routine

Maintenance

(Maintain

Libode and

Ngqeleni

Offices; traffic

Department;

town halls;

cemeteries;

pounds)

Routine

Maintenance

(Maintain

Libode and

Ngqeleni

Offices; traffic

Department;

town halls;

cemeteries;

pounds)

Ele

ctri

fica

tio

n

To provide

electricity

to all

outstandin

g

household

s and new

settlements

BSD 65 As per

ESKOM

projects

on IDP

ESKOM

Electrificati

on reports

4 progress

reports

from

ESKOM

Quarterly

Reports

Reports

attained

from

ESKOM

Quarterly

Report from

ESKOM and

Progress

Meetings with

ESKOM

Quarterly

Report from

ESKOM and

Progress

Meetings with

ESKOM

Quarterly

Report from

ESKOM and

Progress

Meetings with

ESKOM

Quarterly

Report from

ESKOM and

Progress

Meetings with

ESKOM ES

KO

M

Wat

er a

nd

San

itat

ion

To facilitate

provision

of access

to Portable

water and

Sanitation

to all

communiti

es

BSD 66

Bulk

Water

Supply

Project

(Roseda

le to

Libode

Bulk

Water

Supply)

Progress

reports from

OR Tambo

DM.

Households

with access

to portable

water.

4 Progress

Reports

Progress

Reports

Reports

attained

from OR

Tambo

DM

Quarterly

Report and

progress

reported

provided

through

Standing

Committee/

Municipal

Workshops/

District

Forums.

Quarterly

Report and

progress

reported

provided

through

Standing

Committee/

Municipal

Workshops/

District

Forums.

Quarterly

Report and

progress

reported

provided

through

Standing

Committee/

Municipal

Workshops/

District Forums.

Quarterly

Report and

progress

reported

provided

through

Standing

Committee/

Municipal

Workshops/

District

Forums.

OR

T D

M

Ward

Based

Sanitati

on

Projects

Libode

Waste

Water

Treatme

nt Plant

Progress

reports from

OR Tambo

DM.

Households

with access

to sanitation.

4Progress

Reports

Progress

Reports

Reports

attained

from OR

Tambo

DM

Quarterly

Report and

progress

reported

provided

through

Standing

Committee/

Municipal

Workshops/

District

Forums

Quarterly

Report and

progress

reported

provided

through

Standing

Committee/

Municipal

Workshops/

District

Forums

Quarterly

Report and

progress

reported

provided

through

Standing

Committee/

Municipal

Workshops/

District Forums

Quarterly

Report and

progress

reported

provided

through

Standing

Committee/

Municipal

Workshops/

District Forums

OR

T D

M

Mu

nic

ipal

Pu

blic

Am

enit

ies

To provide

and

maintain

local

amenities

and

community

facilities

BSD 67

Libode

Transpo

rt hub

(ward

07)

Developme

nt of

Completion

Certificate

Completed

Libode

Transport

Hub

Constructio

n of

Ngqeleni

Transport

Hubs

Completion

Certificate

and Close

Out report

40%

constructio

n

New

Contractor

established on

site

Project 50%

Complete

Ablutions

Complete

Project 100%

Complete

Layer works

complete;

Structures

Complete

R 6

,00m

Ngqelen

i

Transpo

rt hub

(Ward

21)

Developme

nt of Design

Report

Constructio

n of

Ngqeleni

Transport

Hubs

Monthly

reports and

Minutes of site

meetings

Underdev

eloped taxi

rank

Feasibility

Studies

Business

Plans and

Registrations

Designs and

Consultation

of

stakeholders.

Tender

Advert and

preparation.

Contract

agreement for

Contractor

Project 40%

Complete

R T

BC

Upgrade

access

to

parks,

cemeteri

es, and

pounds

Paved

access to

public

amenities

Upgrade

access to

parks,

cemeteries,

and pounds

Progress

reports

Unsurface

d turfs for

access

Scope of

works for

public

amenities

Recruitment

process and

implementati

on

Supervision and

monitoring

Close out of

projects

R1,

50 m

Libode

Sports

field and

Recreati

onal

centre

(Ward

07)

Business

Plans for

transport

hubs, sports

field.

Appointment

Letters for

projects.

Completion

Certificates.

(Special

Programme

s)

Constructio

n of Libode

sports field.

Completion

Certificate

90%

Completio

n

Release of

Retention

Final Issues of

retention

R 7

,00m

Municip

al

Worksh

op

Progress

Reports on

workshop

developme

nts.

Design

Reports

and

implement

ation

Design

Reports

No

existing

workshop

Prepare

specification

and advert for

professional

service

providers

Approval by

Council of

proposed

structure

Contract

agreement

between

Municipality and

Contractor

Project 50%

Complete

Excavations

100%

Complete;

Foundation

100%

Complete;

Walls 100%

Complete

R 5

.00m

Mu

nic

ipal

Pu

blic

Am

enit

ies

To provide

and

maintain

local

amenities

and

community

facilities

BSD 67

Ward 03

Multipur

pose

Centre

and

Sports

field

Appointme

nt of

Contractor

for

constructio

n of ward 3

multi-

purpose

center

Project

Implement

ation

Design

Report

No

designed

hall

Specification

for engineering

consultants

Contract

agreement

Specification for

construction

Site

Establishment

TB

C

Mu

nic

ipal

Pu

blic

Am

enit

ies

To provide

and

maintain

local

amenities

and

community

facilities

BSD 67

Ward 17

Multipur

pose

Centre

and

Sports

field

Appointme

nt of

Contractor

for

constructio

n of ward

17 multi-

purpose

center

Appointme

nt Letter

Design

Report

No

designed

hall

Specification

for engineering

consultants

Contract

agreement

Specification for

construction

Site

Establishment

TB

C

Bri

dg

es

To improve

accessibilit

y of

communiti

es through

safe

bridges

BSD 68 Projects

as per

roads

list.

Number of

bridges

constructed,

Business

Plans

prepared

and

submitted for

funding

Constructi

on of 6

Bridges

Progress

Reports

Bridges

implement

ed with

projects

Specification

for

construction

and advert

issued

Site

establishment

and project

40%

complete

Project 100%

Complete

Bottom Slab

complete;

approaches

complete;

structure

complete; wing

walls complete;

top slab and

signage

complete

Release of

50% retention,

Issue of Final

Approval

certificate

Incl

ud

ed

DIAGRAM 3

Monthly

Projections of Revenue by

Source

TOTAL BUDGET 2015/16

QUATER 1 QUATER 2 QUATER 3 QUATER 4

JULY AUGUST SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER

JANUARY

FEBRUARY MARCH APRIL MAY JUNE

Regional Levies

-

-

-

-

-

-

-

-

-

-

-

-

-

Property Rates

5 317 061.00

443 088.42

443 088.42

443 088.42

443 088.42

443 088.42

443 088.42

443 088.42

443 088.42

443 088.42

443 088.42

443 088.42

443 088.42

Property Rates - Penalties Imposed & Collection Charges

-

-

-

-

-

-

-

-

-

-

-

-

-

Electricity Revenue from Tariff

-

-

-

-

-

-

-

-

-

-

-

-

-

Billings

Water Revenue from Tariff Billings

-

-

-

-

-

-

-

-

-

-

-

-

-

Sanitation Revenue from Tariff Billings

-

-

-

-

-

-

-

-

-

-

-

-

-

Refuse Removal from Tariff Billings

212 000.00

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

Grants

304 626 000.00

103 122 666.67

-

318 000.00

-

100 592 666.67

-

-

100 592 666.67

-

-

-

Interest & Investment Income

5 300 000.00

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

Rent of Facilities and Equipment

174 900.00

14 575.00

14 575.00

14 575.00

14 575.00

14 575.00

14 575.00

14 575.00

14 575.00

14 575.00

14 575.00

14 575.00

14 575.00

Interest Earned Outstanding Debtors

-

-

-

-

-

-

-

-

-

-

-

-

-

Fines 53 000.00

4 416.67

4 416.67

4 416.67

4 416.67

4 416.67

4 416.67

4 416.67

4 416.67

4 416.67

4 416.67

4 416.67

4 416.67

Licenses and Permits

5 300 000.00

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

441 666.67

Registration Authority

3 590 000.00

299 166.67

299 166.67

299 166.67

299 166.67

299 166.67

299 166.67

299 166.67

299 166.67

299 166.67

299 166.67

299 166.67

299 166.67

Income from Agency Services

212 000.00

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

17 666.67

Other

1 189 900.00

99 158.33

99 158.33

99 158.33

99 158.33

99 158.33

99 158.33

99 158.33

99 158.33

99 158.33

99 158.33

99 158.33

99 158.33

GRAND TOTAL

325 974 861.00

104 901 738.42

1 779 071.75

2 097 071.75

1 779 071.75

102 371 738.42

1 779 071.75

1 779 071.75

1 779 071.75

102 371 738.42

1 779 071.75

1 779 071.75

1 779 071.75

DIAGRAM 4

EXPENDITURE AND REVENUE BY VOTE


JULY AUGUST SEPTEMBER

Opex Capex Revenue Opex Capex Revenue Opex Capex Revenue

Department - Municipal Managers Office

Vote: Executive and Council

62 214 134.78

5 076 177.90

-

-

5 076 177.90

500 000.00

-

5 076 177.90

500 000.00

-

Department - Budget & Treasury

Vote: Finance & Administration (Finance)

81 153 247.76

5 794 434.34

-75 803 322.76

6 805 346.67

500 000.00

-1 023 322.76

6 805 346.67

-1 023 322.76

Department - Corporate Services

Vote: Finance & Administration (HR, IT,etc)

31 157 473.14

2 233 464.43

362 991.67

-187 500.00

2 233 464.43

362 991.67

2 233 464.43

362 991.67

Department - Planning &

Development

Vote: Planning and Development

16 525 447.10

1 377 120.59

-

-3 091.67

1 377 120.59

-

-3 091.67

1 377 120.59

-

-3 091.67

Vote: Housing 1 941 680.00

161 806.67

161 806.67

161 806.67

Department - Community Services

Vote: Community & Social Services

46 422 737.06

3 859 828.09

-

-11 483.33

3 859 828.09

-

-11 483.33

3 859 828.09

202 950.00

-329 483.33

Vote: Public Safety 2 532 176.00

121 833.33

16 666.67

-745 250.00

121 833.33

-745 250.00

121 833.33

416 666.67

-745 250.00

Vote: Waste Management

3 193 269.49

96 407.79

-

-17 666.67

96 407.79

8 825.00

-17 666.67

96 407.79

8 825.00

-17 666.67

Department - Infrastructure

Vote: Road Transport 131 427 539.51

2 404 535.46

6 160 191.67

-20 498 666.67

2 404 535.46

6 160 191.67

-

2 404 535.46

6 160 191.67

GRAND BUDGET TOTAL 376 567 704.83

21 125 608.60

6 539 850.00

-97 266 981.09

25 015 891.29

7 532 008.34

-1 800 814.42

25 015 891.29

7 651 625.00

-2 118 814.42

DIAGRAM 4 – Q2



OCTOBER NOVEMBER DECEMBER




62 214 134.78

5 076 177.90

300 000.00

-

5 076 177.90

-

-

5 076 177.90

-

-



81 153 247.76

6 805 346.67

-1 023 322.76

6 805 346.67

-73 273 322.76

6 805 346.67

-

-1 023 322.76



31 157 473.14

2 233 464.43

362 991.67

-187 500.00

2 233 464.43

362 991.67

2 233 464.43

362 991.67

-187 500.00

Department - Planning & Development


16 525 447.10

1 377 120.59

-

-3 091.67

1 377 120.59

-

-3 091.67

1 377 120.59

-

-3 091.67


161 806.67

-

161 806.67

161 806.67



46 422 737.06

3 859 828.09

-

-11 483.33

3 859 828.09

202 950.00

-11 483.33

3 859 828.09

-

-11 483.33


127 681.33

200 000.00

-745 250.00

127 681.33

800 000.00

-745 250.00

127 681.33

16 666.67

-745 250.00

Vote: Waste 3 96 1 500 -17 96 8 -17 96 -17

Management 193 269.49 407.79 000.00 666.67 407.79 825.00 666.67 407.79 666.67



2 404 535.46

6 160 191.67

2 404 535.46

6 160 191.67

-20 498 666.67

2 404 535.46

6 160 191.67


22 142 368.93

8 523 183.34

-1 988 314.42

25 021 739.29

7 534 958.34

-94 549 481.09

25 021 739.29

6 539 850.00

-1 988 314.42

DIAGRAM 4 –Q3



JANUARY FEBRUARY MARCH




62 214 134.78

5 076 177.90

-

-

5 076 177.90

-

-

5 076 177.90

-

-



81 153 247.76

6 805 346.67

6 805 346.67

-1 023 322.76

6 805 346.67

-73 273 322.76


Vote: Finance & Administration (HR,

31 157 473.14

2 233 464.43

362 991.67

2 233 464.43

362 991.67

2 233 464.43

362 991.67

-187 500.00

IT,etc)



16 525 447.10

1 377 120.59

-

-3 091.67

1 377 120.59

-

-3 091.67

1 377 120.59

-

-3 091.67


161 806.67

161 806.67

161 806.67

-



46 422 737.06

3 859 828.09

-

-11 483.33

3 859 828.09

-

-11 483.33

3 859 828.09

-

-11 483.33


127 681.33

-745 250.00

127 681.33

16 666.67

-745 250.00

127 681.33

416 666.67

-745 250.00

Vote: Waste Management

3 193 269.49

96 407.79

235 276.00

-17 666.67

96 407.79

8 825.00

-17 666.67

96 407.79

8 825.00

-17 666.67



2 404 535.46

6 160 191.67

2 404 535.46

6 160 191.67

2 404 535.46

6 160 191.67

-20 498 666.67


25 021 739.29

6 758 459.34

-777 491.66

25 021 739.29

6 548 675.00

-1 800 814.42

25 021 739.29

6 948 675.00

-94 736 981.09

DIAGRAM 4 –QUARTER 4



APRIL MAY JUNE




62 214 134.78

5 076 177.90

-

-

5 076 177.90

-

-

5 076 177.90

-

-



81 153 247.76

6 805 346.67

-1 023 322.76

6 805 346.67

-1 023 322.76

6 805 346.67

-1 035 733.18



31 157 473.14

2 233 464.43

362 991.67

2 233 464.43

362 991.67

2 233 464.43

362 991.67



16 525 447.10

1 377 120.59

-

-3 091.67

1 377 120.59

-

-3 091.67

1 377 120.59

-

-3 091.67


161 806.67

-

161 806.67

-

161 806.67

-



46 422 737.06

3 859 828.09

-

-11 483.33

3 859 828.09

-

-11 483.33

2 890 105.84

-

-11 483.33


127 681.33

-

-745 250.00

127 681.33

16 666.67

-745 250.00

127 681.33

16 666.67

-745 250.00

Vote: Waste Management 3 193 269.49

96 407.79

8 825.00

-17 666.67

96 407.79

8 825.00

-17 666.67

96 407.79

8 825.00

-17 666.67



2 404 535.46

6 160 191.67

-

2 404 535.46

6 160 191.67

-

2 404 535.46

6 160 191.67

-


25 021 739.29

6 532 008.34

-1 800 814.42

25 039 283.25

6 548 675.00

-1 800 814.42

21 172 646.68

6 548 675.00

-1 813 224.84

THREE YEAR CAPITAL PLAN

CAPITAL PROJECTS

CAPITAL PROJECTS 2012/13 FINANCIAL YEAR

FOCUS

AREA

Indicator WARD

NO

PROJECT DESCRIPTION FUNDING

SOURCE

ESTIMATED

BUDGET

COMMENT

Access

roads

9,6 km 19 Mvilo to Mnyameni Access

Road (A/R)

MIG R4.90m Completed

8,5 km 23 Phalo to Sizani A/R MIG R3.00m Completed

4,8 km 27 Mseleni to Ludeke A/R MIG R4.50m Completed

2 km 7 Libode internal roads MIG R2.00m Completed

2 km 21 Ngqeleni Street Surfacing MIG R 5.00m Construction

8 km 20 Mdzwina A/R MIG R3.00m Advert for

Construction

16 km and

Bridge

20 Nothintsila to Mvilo A/R MIG R3.00m Completed

6 km and

Bridge

04 Dungu to Mbhobheleni A/R MIG R3.20m Construction

13 km 28 Sidanda A/R MIG R6.00m Completed

7 km 13 Ntsaka to Mantanjeni A/R MIG R3.90m Completed

7 km and

Bridge

17 Mthonjana A/R MIG R3.10m Completed

13 km 10 Zikhoveni to Ntilini A/R MIG R5.00m Completed

4,8 km 24 Malungeni A/R MIG R2.80m Completed

Access

roads

11,6 km 18 Mlengana A/R MIG R3.70m Completed

5,4 km and

Bridge

26 Mafusini to Zincukuthwini

A/R

MIG R2.00m Complete 1st Phase

Advert for 2nd

Phase on advert for

Engineers


FOCUS

AREA

Indicator WARD

NO

PROJECT NAME FUNDING

SOURCE

ESTIMATED

BUDGET

COMMENT

Public

Transport

Public transport 7 Libode transport hub MIG/Equitable

Share

R11.80m Construction

Special

Program

mes

7 Libode Sports and

Recreational Centre

MIG R9.00m Construction

Access 3 km 21 Ngqeleni Street Surfacing MIG R3.00m Construction

roads

7.8 km and

Bridge

30 Dikela Springs to Mngamnye

A/R


17 km 12 Mdeni to Ngobozi A/R MIG R5.98m Completed

11.5 km and

Bridge

22 Bomvana A/R MIG R4.00m Completed

10,2 km and

Bridge

06 Nduna to Ngojini A/R MIG R5.40m Completed

2.6 km 05 Ndayini access road Phase 1 MIG R3.15m Construction

9.3 km 14 Mqwangqweni to Siqikini A/R MIG R5.70m Completed

7 km 15 Didi to Ntlaza A/R MIG R3.50m Completed

8,8 km and

Bridge

14 Ncambedlana to Manzamahle

A/R

MIG R7.47m Design Stage

Access

roads

9,6 km and

Bridges

17 Magozeni to Guqa A/R MIG R2.75m Construction

13 km 16 Dalagubha A/R MIG/OR Tambo DM R

9.8 km 24 Buthongweni A/R MIG R4.00m Completed

13 km 02 Zibungu to Madwaleni A/R MIG R7.84m Completed

7.9 km 15 Dokodela A/R MIG R4.47m Completed


FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Access

roads

5 km 07 Libode Extension Internal

roads (Extension 1&2)

MIG R2.0m Advert for

Engineers

5 km 21 Ngqeleni Extension 2 Internal

roads


Engineers

6 km 21 Alternative Surfacing Pilot at

Extension 4 Ngqeleni


Construction

6 km 18 Maqanyeni to Mgungundlovu

A/R

MIG R3.69m Design Stage

6.5 km 27 Ntshele A/R MIG R3.90m Completed

9.6 km 03 Mhlanganisweni to Ngavu-

ngavu A/R


6 km and

Bridge

29 Sezela to Njezweni A/R MIG R5.29m Design Stage

02 Jojozi to Ncithwa A/R MIG To be costed Design Stage

10.1 km and

Bridge

09 Gxulu A/R MIG R6.96m Completed

6 km and

Bridge

05 Ndayini Phase 2 A/R MIG R5.00m Advert for

Engineers

5 km 26 Mafusini to Zincukutwini A/R MIG R1.50m Advert for

Engineers

27 Makwalweni to Mzimvubu

A/R

MIG To be costed EIA advert

6 km plus

bridge,

06 Cibeni to Ngojini Bridge MIG R3.00m Design Stage

6 km and

Bridge

23 Bukhwezeni A/R MIG To be costed Design Stage

Access

roads

6.5 km 25 Mzonyane A/R MIG R 3.20 m Construction

13 km and

Bridge

01 Thembeni A/R MIG R 4.70 m Construction

Waste

Management

7 Libode Landfill Site MIG R4.00m Design Stage

Public

transport

21 Ngqeleni Transport Hub MIG R8.00m Design Stage

Roads life

span

7 & 21 Storm water Libode and

Ngqeleni

MIG R5.00m Planning

8 km 07 Church of God to Belmont MIG R 3.20 m Construction

6.5 km 21 Polini A/R MIG R3.25 m Completed

14 km 19 Zinduneni to Bandla A/R MIG R 6.70 m Advert for

Construction

6,5 km 11 Moyeni to Ngqwangi

(Lukhanyisweni A/R)

MIG R 4.34 m Advert for

Construction

6 km and

Bridge

22 Lower Malahle to Mlatha

Access Road (Mgonondi

Access Road)

MIG To be costed Design Stage

11 km 20 Mdzwina Internal Roads MIG R 4.20 m Advert for

Construction


FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Access

roads

5,7 km 8 Magcakini A/R MIG To be costed Planning

6 km 13 Dumase to Mangwaneni A/R MIG To be costed Planning

14,2 km 31 Renny A/R MIG To be costed Planning

6 km 26 Polar Park A/R MIG To be costed EIA advert

9,8 km 30 Zanokhanyo to Lutsheko A/R MIG To be costed Planning

13,5 km and

Bridge

24 Mgojweni to Mabhetshe A/R MIG To be costed Design Stage

11,5 km and

Bridge

28 Msuzwaneni to Thekwini A/R MIG To be costed Design Stage

km 27 Langakazi Low Volume A/R MIG To be costed Planning

km 22 Mabomvini to Nkunzimbini

A/R

MIG To be costed Planning

km 22 Manqabeni Alternative

Surfacing

Equitable Share Estimates

completed

km 07 Libode 500 units internal

roads alternative surfacing


km 21 Ngqeleni Internal Roads MIG To be costed Planning

21 Municipal Workshop and

Offices

Equitable Share R 8.00 m Planning

Electrific

ation

07 Libode High Mast Lights MIG R 2.00 m Designed

SMME

Develop

ment

07 and

21

Informal Trading

Infrastructure


Safety 07 and

21

Fencing of Libode and

Ngqeleni Pounds

MIG To be Costed Planning

Special

Program

mes

(Youth

Develop

ment)

03 Ward 03 Multipurpose Centre

and Sports field



and Sports field



FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Special

Program

mes

(Youth

Develop

ment)


and Sports field



and Sports field



and Sports field


Access

roads

and

Bridges

km 26 Tholeni A/R MIG To be costed Planning

km 25 Ludaka A/R with Bridge MIG To be costed Planning

km 19 Lusizini A/R MIG To be costed Planning

km 07 Thabo Mbeki Internal Streets MIG To be costed Planning

km 05 Nxukwebe to Mtombetsitsa

A/R


km 08 Chizela to Moyeni A/R MIG To be costed Planning

km 27 and

05

Sompa to Ndzuluka A/R MIG To be costed Planning

km 21 Mngazana to Maqanyeni A/R MIG To be costed Planning

km 06 and

17

Ngqongweni Clinic Linkage

A/R


km 07 & 30 Ndanya Clinic A/R MIG To be costed Planning

10 Lurhasini A/R MIG To be costed Planning

14 Mqwanqweni No. 1 to No. 2

with Magwaz’iphalitshi

bridges



FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Special

Program

mes

(Youth

Develop

ment)


and Sports field



and Sports field



and Sports field



and Sports field



and Sports field


Electrific

ation

21 High Mast Street Lights MIG To be costed Planning

Access

Roads

and

km 15 Ngxokweni to Mtyu A/R MIG To be costed Planning

km 23 Ntshazi Bridge to Canzibe

Low volume Access road


Bridges km 14 No. 1 to No. 5 A/R and

Bridge


km 18 Ngidini to Khangisa A/R MIG To be costed Planning

km 24 Godini A/R MIG To be costed Planning

km 21 Bantini to Godini Bridge and

A/R


MAINTENANCE PROJECTS 2012/13 FINANCIAL YEAR

FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Access

roads

3 km 29 Mpendle to Nkawukazi A/R Equitable Share R1.17m Completed

5 km 08 Mdlankomo to Mamfengwini

A/R

Equitable Share R1.70m Completed

3 km 31 Luthubeni A/R Equitable Share R615 631.50 Completed

5 km 21 Bantini A/R Equitable Share R1.06m Completed

4 km 15 Mafini A/R Equitable Share R Completed

3 km 01 Daluxolo A/R Equitable Share R434 561.16 Completed

MAINTENANCE PROJECTS 2013-2014 FINANCIAL YEAR

FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Access 3 km 02 Gqwarhu A/R Equitable Share R 905 000.00 Construction

roads

3,5 km 05 Ngolo to Dalibunga A/R Equitable Share R1.40m Construction

3,5 km 30 Lower Mngamnye A/R Equitable Share R 1.49m Construction

7 km 18 Bukwini A/R Equitable Share R 2.89m Completed

13 km 25 Mngcibe A/R Equitable Share R3.89m Completed

1,5 km 07 Callaway A/R Equitable Share R509 000.00 Completed


FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Access

roads

6 km 03 Makhotyana to Makaziwe A/R Equitable Share R 3.00 m Advert for

Construction

5 km 04 Mdina A/R Equitable Share R 2.99 m Planning

6 km 09 Misty Mount A/R Equitable Share R 2.02 m Advert for

Construction

11,2 km 13 Thakatha to Magozeni A/R Equitable Share R 3.10 m Construction

6 km 23 Thekwini A/R Equitable Share R 2.77 m Preparing

specification

3 km 22 Mathayi A/R Equitable Share R 1.35 m Preparing

specification


FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Access

roads

km 06 Mputshane A/R Equitable Share To be Costed Inception

km 28 Ntibane A/R Equitable Share To be Costed Inception

km 01 Kalandoda A/R Equitable Share To be Costed Inception

km 26 Luqolo A/R Equitable Share To be Costed Inception

km 27 Gqweza A/R Equitable Share To be Costed Inception

km 29 Egxeni to Mangwaneni A/R Equitable Share To be Costed Inception


FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Access

roads

km 01 Mjobeni A/R Equitable Share To be Costed Inception

km 16 Mkhankatho A/R Equitable Share To be Costed Inception

km 15 Mtyu A/R Equitable Share To be Costed Inception

km 10 Ntilini A/R Equitable Share To be Costed Inception

km 13 New Buntingville A/R Equitable Share To be Costed Inception

km 18 Ngidini to Khangisa JSS Equitable Share To be Costed Inception

km 20 Gangeni A/R Equitable Share To be Costed Inception

MAINTENANCE PROJECTS 2017/2018 FINANCIAL YEAR

FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Access

roads

km 03 Chophetyeni to Luthubeni

A/R

Equitable Share To be Costed Inception

km 12 Mthebelezi to Ntapane A/R Equitable Share To be Costed Inception

km 20 Goli A/R Equitable Share To be Costed Inception

km 25 Lwandile A/R Equitable Share To be Costed Inception

km 27 Dungu to Bungu A/R Equitable Share To be Costed Inception

Electricity 2013/14 Financial Year

FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Electrific

ation

Number of

households

electrified

Mtombe 239 Households

(HH)

ESKOM R6,51m Construction

11 Sun City 200 HH ESKOM R3,99m Construction

09 Gxulu 375 HH ESKOM R7,57m Construction

21 Ngqeleni Housing ESKOM R47,500.00 Pre-Eng.

Nyandeni Extensions ESKOM R787,000.00 Pre-Eng.

23 Mthatha Mouth 150 HH ESKOM R3,40m Construction

23 Mthatha Mouth L/Line

Infrastructure

ESKOM R600,000.00 Construction

Ngqeleni Phase 3 Electrification (R 10 million)

Electrific

ation

14 HH 20 Gangeni (14HH) INEP Construction

114 HH 20 KwaJange (114HH) INEP Construction

222 HH 20 Lucingweni (222HH) INEP Construction

09 HH 28 Ntibane (09HH) INEP Construction

84 HH 20 Ntsundwane (84HH) INEP Construction

88 HH 25 Ntengu (88HH) INEP Construction

66 HH 25 Mthwebula (66HH) INEP Construction


FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Electrific

ation

400 HH 26 Mthatha Mouth 400 HH ESKOM R 7,20m Construction

241 HH Ncitwa 241 HH ESKOM R 4, 58m

129 HH 21 Ngqeleni Housing

Development 129 HH

ESKOM R 2,06m Completed

Ngqeleni Phase 3 Electrification

Electrific

ation

77 HH 28 Mpoza 77 HH INEP R1.33m Construction

77 HH 25 Mpoza 77 HH INEP R1.33m Construction

77 HH 20 Lucingweni 77 HH INEP R1.33m Construction

158 HH 20 Vanisini 158 HH (Vinitshi) INEP

20 Lucingweni INEP

25 Mpoza Equitable Share

28 Mpoza Equitable Share


FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Electrific

ation

127 HH 25 MZONYANE 22028A3 (127 HH) INEP R 2.23 m Designs Completed

212 HH 28 MPOZA (B2) 21094 B2 Rem

(212 HH)

INEP R 3.72 m Designs Completed

63 HH 25 MPOZA (A1) (63 HH) INEP R 1.11 m Designs Completed

95 HH 25 MPOZA (A2) 22028A2 (95 HH) INEP R 1.67 m Designs Completed

Electrific

ation

170 HH 25 NGONJINI (170 HH) INEP R 2.98 m Designs Completed

233 HH 25 LWANDILE (B2) 22028B2 (233

HH)


138 HH 25 LWANDILE (B3)22028 B1 (138

HH)

INEP R 2.42m Designs Completed

178 HH 25 MAMOLWENI (D2)2230D2 (178

HH)


208 HH 25 MAMOLWENI (D3)2230D3 (208

HH)


FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Electrific

ation

290 Bomvana Extensions (Sezela,

Ngqinibeni, Bomvini)

ESKOM R 4.81 m

600 MTHATHA MOUTH 15/16

(Nyandeni, Ezincukutwini,

Meveni, Ntsimbini,

Ngawuza)

ESKOM R 10.00m

Link Line MTHATHA MOUTH 15/16 Link

Line

ESKOM R 2.40 m

260 Ncithwa Extensions (Siza,

Magqingeni, Mahahane,

Ncitwa, Ziphondo, Cibeni,

Mhlatyana, Tshakude)

ESKOM R 4.40 m

Infrastructure Ncithwa Link Line ESKOM R 2.10 m

Pre Engineering Nyandeni Extensions ESKOM R 250 000

Bridges

FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

04 Zinkumbini bridge

26 Zixambuzi bridge DoRPW

04 Dalaguba to Mncwili bridge Needs proper

assessment

14 Incorporated in

Mabhetshe

25 Mamolweni bridge DoRPW

31 Mthomde

FOCUS

AREA

Indicator WARD

NO


SOURCE

ESTIMATED

BUDGET

COMMENT

Municipal

Public

Works &

EPWP

Jobs Created 07 Nomandela Drive to Libode

Main Street Side Walks

EPWP R 1,1 million Planning

Jobs Created 07 Municipal Parking EPWP Planning

Jobs Created 21 Ngqeleni Armstrong Street

Side Walks

EPWP Planning

Jobs Created 07 Libode Main Road Side Walks Equitable Share R 1,5 million Planning

Municipal

Public

Works &

EPWP

59 Implement all municipal own civil and

maintenance works

OPEX R1m

Facilitate implementation of EPWP projects in our

areas

OPEX R0 000

IDP Strategy/Project Indicator Annual Means of...

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