IDEA Surveys - Individual Development and Educational Assessment.
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Transcript of IDEA Surveys - Individual Development and Educational Assessment.
IDEA Surveys -
Individual Development and Educational Assessment
Recent updates to IDEA
Faculty Senate motions: Default to ‘Short Form’ – fewer
questions Sections with 10 or fewer students, no
surveys unless requested by faculty KPC pilot of paper forms
FA13/SP14 Experiments with incentives
IDEA Administration Process IT uploads courses/students into IDEA FIFs open, reminders to faculty begin FIF Completion/Survey Response Reports
begin Student surveys open, student reminders
begin FIF/Student Surveys close day before grades
due Surveys processed. Faculty Services
distributes to faculty and departments.
What is a FIF? Faculty Information Form
Faculty use the FIF to ‘weight’ objectives in the IDEA survey
Recommend only 3 objectives weighted as ‘Important’ or ‘Essential’
If objectives are not weighted, all objectives will be counted as equally important
Faculty can also add individual questions to survey
FIF Completion/Survey Response Report
Will be sent to IDEA administrators bi-weekly during the semester
Administrators need to review report, ensure that all courses/faculty are correct
Early in semester: monitor completion of FIFs, encourage faculty to complete
Last weeks of semester: communicate with faculty about student response rate
FIF Completion/Survey Response Report
Check for accuracy of:* Instructor name* Class* Dates* Has FIF been completed?* Has student survey been opened?
Completion report:What do the columns mean?
Course NumberLast Name
First Name
IF Start Date
IF End Date
IF Status
RF Start Date
RF End Date
RF StatusResponse Rate
Status
AEST_A699_301_201302__Dotson__51013
Dotson Aaron05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Posted 100% (2/2) Active
AEST_A699_302_201302__Olofsson__51014
Olofsson John05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Need_Respondents
0% (0/0) Active
CE_A698_303_201302__Abaza__52821
Abaza Osama05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Need_Respondents
0% (0/0) Active
ES_A209_301_201302__Dutta__53317
Dutta Utpal05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 36.4% (4/11) Active
ES_A210_301_201302__Dutta__53316
Dutta Utpal05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 13.3% (2/15) Active
ESM_A620_301_201302__Kretchik__51701
Kretchik Gary05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 0% (0/8) Active
PM_A624_301_201302__Hull__52731
Hull Roger05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 50% (4/8) Active
PM_A624_5D1_201302__Hull__52733
Hull Roger07/12/2013
07/12/2013
Incomplete07/12/2013
07/12/2013
Need_Respondents
0% (0/0)Incomplete
PM_A694D_301_201302__Hull__52784
Hull Roger05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 0% (0/2) Active
What do the columns mean?
Course number is simply the course name, number, section, semester, faculty name and CRN. Important to make sure that this information is accurate ASAP.
Course NumberLast Name
First Name
IF Start Date
IF End Date
IF Status
RF Start Date
RF End Date
RF StatusResponse Rate
Status
AEST_A699_301_201302__Dotson__51013
Dotson Aaron05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Posted 100% (2/2) Active
What do the columns mean?
IF Start/End Dates – shows when FIF is available for completion
IF Status: Posted – FIF available for Faculty to complete Incomplete – Faculty did not complete FIF, survey closed Complete – Faculty completed FIF
Course NumberLast Name
First Name
IF Start Date
IF End Date
IF Status
RF Start Date
RF End Date
RF StatusResponse Rate
Status
AEST_A699_301_201302__Dotson__51013
Dotson Aaron05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Posted 100% (2/2) Active
CE_A698_303_201302__Abaza__52821
Abaza Osama05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Need_Respondents
0% (0/0) Active
PM_A624_5D1_201302__Hull__52733
Hull Roger07/12/2013
07/12/2013
Incomplete07/12/2013
07/12/2013
Need_Respondents
0% (0/0)Incomplete
What do the columns mean?
RF Start/End Dates: Shows dates that survey is available for students to complete
RF Status: Posted – Ready for students Ready – Ready for students but not released Incomplete – not enough students completed survey Need Respondents – No students responded
Course NumberLast Name
First Name
IF Start Date
IF End Date
IF Status
RF Start Date
RF End Date
RF StatusResponse Rate
Status
AEST_A699_301_201302__Dotson__51013
Dotson Aaron05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Posted 100% (2/2) Active
AEST_A699_302_201302__Olofsson__51014
Olofsson John05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Need_Respondents
0% (0/0) Active
PM_A624_301_201302__Hull__52731
Hull Roger05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 50% (4/8) Active
PM_A624_5D1_201302__Hull__52733
Hull Roger07/12/2013
07/12/2013
Incomplete07/12/2013
07/12/2013
Need_Respondents
0% (0/0)Incomplete
What do the columns mean?
Response rate: percentage of students who completed survey(number of students responding/number of students to whom survey was sent)
Course NumberLast Name
First Name
IF Start Date
IF End Date
IF Status
RF Start Date
RF End Date
RF StatusResponse Rate
Status
AEST_A699_301_201302__Dotson__51013
Dotson Aaron05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Posted 100% (2/2) Active
ES_A209_301_201302__Dutta__53317
Dutta Utpal05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 36.4% (4/11) Active
ES_A210_301_201302__Dutta__53316
Dutta Utpal05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 13.3% (2/15) Active
ESM_A620_301_201302__Kretchik__51701
Kretchik Gary05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 0% (0/8) Active
PM_A624_301_201302__Hull__52731
Hull Roger05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 50% (4/8) Active
What do the columns mean?
Survey Status: Active – available to students Pending – not available to students Incomplete – not enough students responded Ready to process – closed
Course NumberLast Name
First Name
IF Start Date
IF End Date
IF Status
RF Start Date
RF End Date
RF StatusResponse Rate
Status
AEST_A699_301_201302__Dotson__51013
Dotson Aaron05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Posted 100% (2/2) Active
AEST_A699_302_201302__Olofsson__51014
Olofsson John05/30/2013
08/07/2013
Posted07/24/2013
08/07/2013
Need_Respondents
0% (0/0) Active
CE_A698_303_201302__Abaza__52821
Abaza Osama05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Need_Respondents
0% (0/0) Active
ES_A209_301_201302__Dutta__53317
Dutta Utpal05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 36.4% (4/11) Active
ES_A210_301_201302__Dutta__53316
Dutta Utpal05/30/2013
08/07/2013
Complete07/24/2013
08/07/2013
Posted 13.3% (2/15) Active
PM_A624_5D1_201302__Hull__52733
Hull Roger07/12/2013
07/12/2013
Incomplete07/12/2013
07/12/2013
Need_Respondents
0% (0/0)Incomplete
What do I do with this? Go through spreadsheet carefully and
submit changes to [email protected]
Encourage faculty to complete FIF in a timely manner. The reminder e-mails will cease as soon as FIF is completed.
Encourage faculty to encourage students to complete the survey.
How do we encourage faculty?
Deans and Directors or designated person can/should be kept in the loop as to who and who has not completed the FIF. They can give reminders of the importance of completing FIF for valid results.
What can faculty change? Request surveys that otherwise wouldn’t be
generated (i.e., low enrollment) Combine surveys for multiple sections of
same course (i.e., labs) Add questions to survey via FIF Change open/close dates Use the long form instead of the short Problems: [email protected] or 786-
4646 option 1
How can faculty encourage students to complete survey?
Faculty announce in class Put in syllabus Post reminders on BlackBoard Posters and flyers in college,
classes, around campus Take class to a computer lab and
have everyone do the survey
How do students access IDEA?
Link in email: reminders sent by IDEA
Link in Blackboard Problems: [email protected]
or 786-4646 option 1
Upcoming changes
Communicating with faculty regarding recent changes
Working with Student Affairs to communicate with students about IDEA
Incentives for students? Smartphone App?
Helpful websites
More information about IDEA surveys:www.uaa.alaska.edu/facultyservices/IDEA/
QUESTIONS?
