IDBI BANK LTD INFRASTRUCTURE MANAGEMENT DEPARTMENT ... · d) Certificates from the Clients towards...

IDBI BANK LTD

INFRASTRUCTURE MANAGEMENT DEPARTMENT

BHUBANESWAR ZONE

TECHNICAL BID

SELECTION OF ARCHITECT/CONSULTANT FOR

REPAIR/RENOVATION OF BANK’S BUILDING AT BHUBANESWAR

LAST DATE OF SUBMISSION: 11th March 2019

IMD – Bhubaneswar Zone Selection of Architect/Consultant for repair/renovation of Bank’s building at Bhubaneswar

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INDEX

S No Description Page No.

1 Notice Inviting Tenders 2

2 Instructions to Applicants/Tenderers 3

3 Qualification/Eligibility Criteria 6

4 Scope of Services to be offered 7

5 General Information Annexure I to VIII 10

6 Price Bid 16


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I. NOTICE INVITING TENDER

I. IDBI Bank Ltd. (“the Bank”) invites Prequalification applications cum tender bids in a two

cover system (Technical and Price bid) for selection of Architect/Consultant for Repair and

Renovation works of Bank’s Residential quarters at Bhubaneswar, Odisha.

II. The time for completion of repair/renovation works of the Buildings shall be 4 (Four) months

from the date of commencement of work. However, the architect/consultant services are

required till the completion of the works carried out by the contractors.

III. The last date is for submission of Technical bid is 11th March 2019 by 5.00pm.

IV. The above application cum tender and the rates quoted will be valid for a period of 60 days

from last date of submission of Tender.

V. The application cum tender document can be downloaded from Bank’s website viz.

www.idbi.com in Notices & Tenders. Corrigendum, if any, would appear only on the above

website. No separate press advertisement will be issued.

VI. The application cum tender document duly filled/completed in all respects giving the aforesaid

information along with copies of relevant documents is required to be submitted to “Deputy

General Manager (IMD), IDBI Bank Ltd, Ground Floor, Unit IX, Janpath, Bhubaneswar-

751022” and should be enclosed in a sealed cover super scribing in the top left hand corner of

the cover as "Application cum Tender for Selection of Architect/Consultant for

Repair/Renovation works of Bank’s residential quarters at Bhubaneswar, Odisha” and

dropped in the tender box kept for the purpose on or before 11th March 2019 by 5.00pm.

VII. The sealed cover should necessarily be dropped in the tender box only kept on above location

for the above purpose. The Bank would not be responsible incase the tender is handed over or

submitted in person to any official/person in the office.

The Bank reserves the right to reject any application cum tender without assigning any

reason thereof and to restrict the list of bidders to any number as deemed suitable, if too many

applications/tenders are received satisfying the basic pre-qualification criteria. Bank also has the

right to reject all the applications and to go in for re-advertisement without assigning any reason

thereof.

Bhubaneswar S/d Date: Deputy General Manager (IMD)


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II. INSTRUCTIONS TO APPLICANTS/TENDERERS

1. Applications cum tenders are required to be submitted giving full details about the

organization, experience, technical personnel in the organization, proven competence to handle

major works, in-house computer aided design facilities, etc. in the enclosed proforma, which

will be kept confidential. Applicants should ensure submission of all the

documents/certificates, supporting work experience, value of works executed/on hand etc. duly

signed by respective clients / owners of the projects. In case of completed works, completion

certificate from the clients shall be treated as valid proof.

2. As the time is the essence of the project, the ability and competence of the Applicant/Tenderer

to render required services within the specified time frame, will be a major factor while

deciding the selection of the Architect for award of work.

3. The Application cum tender document shall be signed by the person/s on behalf of the

organization having necessary Authorization / Power of Attorney to do so. Each page of the

application cum tender document shall be signed (Copy of Power of Attorney / Memorandum

of Association shall be furnished along with the application cum tender document).

4. If the space in the Performa is insufficient for furnishing full details, such information may be

supplemented on a separate sheet stating therein the part of the Performa and serial number.

Separate sheets shall be used for each part of the application cum tender format duly signed by

the authorized signatory.

5. While filling up the application with regard to the list of important projects completed or in

hand, the Applicant/Tenderer shall only include those works which individually cost not less

than the specified value as mentioned in the selection criteria.

6. The Applicant/Tenderer should assign task for the above project to one qualified Graduate

Architect having adequate experience in planning/ designing and execution of interior works

from a regular establishment with not less than 5 years’ experience. The above Architect

should be always available for consultation/furnishing required help to complete the work

within the timeframe provided by the Bank.

7. The Applicant/Tenderer must read the terms and conditions of the tender carefully and should

submit the bid only if eligible and having possession of all the required documents.


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8. The Applicant/Tenderer must ensure to quote the fee in percentage. The fee shall be quoted

upto 02 (two) decimals. The rate quoted shall be exclusive of GST.

9. The Applicant/Tenderer is required to quote strictly as per the terms and conditions,

specifications, standards given in the tender documents and not to stipulate any deviations.

10. Set of Tender Documents :

The following documents will constitute as a Technical Bid:

a. Notice Inviting Tender

b. Instruction to Applicants/Tenderers.

c. Scope of Services to be offered

d. Brief Method /Stage of payment

e. Forms/ Annexure

11. List of the documents to be submitted in hard copy along with Technical Bid:

a) Affidavit (in original) for correctness of Documents / Information.

b) Letter of Acceptance of Tender Conditions.

c) Certificate of Charted Accountant towards Turn Over (in Original) for last three financial

years.

d) Certificates from the Clients towards satisfactory completion of projects executed by the

Applicant/Tenderer which are in line with prequalification criteria.

e) Registration certificate from the council of Architects.

f) Copy of empanelment certificate from Bhubaneswar Development Authority.

The Financial/ Price Bid (to be enclosed in a separate cover)

The Applicant/Tenderers are advised to submit complete details along with their bids. The

Technical Bid evaluation will be done on the basis of the documents submitted. The information

should be submitted in the prescribed Proforma. Bids with incomplete / ambiguous information

will be rejected. The bid for the works shall remain open for acceptance for a period of 60 days

from the last date of submission of bid including the extension given, if any. In case any

Applicant/Tenderer withdraws the bid before the said period or issue of acceptance, whichever is

earlier, or makes any modification in the terms and conditions of the bid which are not acceptable

to the Bank then the Bank shall, without prejudice to any other right or remedy, be at liberty to

forfeit the said EMD as aforesaid.


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12. Date of start of work shall be reckoned from 7th day after the issue of the work order by

the Bank.

13. The selected firm shall be required to execute an agreement with the Bank in the prescribed

proforma before start of the work.

14. The application cum tender document have to be submitted in a prescribed format in two cover

system viz. Technical and Price bid in two separate covers super scribed as ‘Technical Bid’

and ‘Price Bid’ along with other details etc. as laid down in the enclosed Annexures. Both the

above sealed covers one named as ‘Technical bid’ and the other ‘Price bid’ should be placed in

a third sealed cover super scribed with the legend "Application cum Tender for Selection of

Architect/Consultant for Repair/Renovation works of Bank’s Residential quarters at

Bhubaneswar” and dropped in the tender box kept for the purpose on or before 5.00pm on

11th March 2019.

15. The applications shall be addressed to “The Deputy General Manager (IMD), IDBI Bank Ltd,

Unit IX, Janpath, Bhubaneswar – 751022”

16. Applications cum tenders which do not fulfill all or any of the terms & conditions and/or

incomplete in any respect are liable to be rejected. The Bank shall not be responsible for the

fee quoted by Applicant/Tenderer, if any discrepancies, omission, ambiguities in the

Application cum tender format arises or any doubts/clarifications are brought to the notice of

the Bank after pre-bid meeting.

17. Decision of the Bank in regard to selection of the Architect shall be final and the Bank is not

bound to assign any reason thereof. The Bank also reserves the right to reject any or all the

applications/tenders without assigning any reason thereof.

Signature of the Applicant/Tenderer with seal

Date:

Place:

The date of opening of Price bids of the qualified architect/consultant firm will be intimated

separately to the shortlisted agencies.

The selected firm is required to open Savings or Current Account with IDBI Bank Ltd for

receiving payments from the Bank.


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III. QUALIFICATION/ELIGIBILITY CRITERIA

1. The architect/consultant should have sound financial position (minimum turnover of Rs 50

lakh every year) reflected in their annual turnover during the last three previous financial

years ending March 31, 2018 (Copies of audited statements to be enclosed as proof for the

same)

2. The architect/consultant should have designed and executed successfully similar works

during last 3 years ending March 31, 2018 which should be either of the following:-

(a) Three similar completed works (at least one of them should be in Central Govt./Central

Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks)

each costing not less than Rs.80 lakhs

(or)

(b) Two similar completed works costing not less than Rs.100 lakhs

(or)

(c) One similar completed work costing not less than Rs.160 lakhs

3. The architect/consultant should be empanelled with Bhubaneswar Development Authority

and should submit the copy of the certificate along with the bid.

Similar works include internal and external renovation of Buildings including electrical works.


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IV. SCOPE OF SERVICES

1) Scope of work:

Based on the structural audit conducted on the Bank’s buildings, it is proposed to take up the

necessary repair and renovation works of the buildings. The consultant will be responsible for

detailed examination of the structure, preparation of detailed specifications along with the

estimates for the work in consultation with Bank’s Engineer, inviting tenders from suitable

agencies and supervision of the entire work. Briefly the work will involve external

plastering/structural repair works, replacement of plumbing lines, external painting, terrace

waterproofing, internal plastering of the common areas and external development works.

2) Time Schedule:

The detailed time schedule after issue of work order is as follows:

S No Description of work Time Schedule

1 Date of Issue of work order by the Bank D – Commencement date

2

Acceptance of work order and submission of Bill

of quantities, specification and detailed drawings

as per Bank’s requirement

D+10

3 Inviting tenders from the agencies for carrying

out the work

D+25

4

Completion of repair/renovation work as per

Bank’s requirement and also based on

observation of the structural audit

D+175

3) Professional Fee:

The fee is to be quoted as percentage of the total amount of work to be done. The fee quoted shall

be written in both words as well as in figures and the rates quoted shall be exclusive of GST.

Please note that no extra payment will be made above the quoted rate under any circumstance. In


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case of any variation in quantity or value, the same will not be made as a subject matter for dispute

by the Bidder/ Tenderer.

The professional fee quoted shall be payable in the following phases on completion of works:

S. No. Details regarding payment intervals % of Professional Fees

Quoted in the Tender 1. Preparation of detailed estimates, BoQ, Tender

documents, drawings, etc. to enable Bank to invite

tenders from agencies in consultation with Bank’s

Engineer.

45%

2. Award of work to the contractor, supervision of day-

to-day work, ensuring quality & specification of work

done as per Bank’s specification and certification of

work done/bill submitted by the contractor

45%

3. Completion of the work as per the specifications and

settling final bill of the contractor

10%

4) Submission of Tender:

The filled-in price bid of the tender shall be submitted to Deputy General Manager (IMD), IDBI

Bank Ltd, Ground floor, IDBI House, Unit IX, Janpath, Bhubaneswar – 751 022. Duly filled in

and completed tenders should be dropped only in the tender box placed on Ground floor of IDBI

Bank at Janpath on or before 5.00pm on 11th March 2019. The date of opening of Price bids of

the qualified architect/consultant firm will be intimated separately to the shortlisted

agencies.

5) Other Instructions:

i. All Consultants are advised to study the site conditions before quoting the rate. Bids submitted

by unauthorized agents and FAX/ email bids shall not be entertained/ considered.

ii. The Consultant should quote their rates strictly adhering to Terms and Conditions stipulated in

the Tender Document. Unsolicited correspondence after opening of the Tender shall not be

entertained. Conditional/ Deviational Tenders may be rejected without making any reference to the

Tenderers.

iii. The Bank shall award the work on lowest bid so received for the job.


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iv. Rates should be filled in the Tender neatly and as far as possible, no correction shall be made.

The rates quoted should be written legibly in words and figures. If on check, differences are

observed between the rates given by the Structural Consultant in words and figures, the rate given

in words will be considered as the quoted rate.

v. Bank also reserves the right of super session of any of the conditions stipulated in the Tender

Document.

vi. Miscellaneous Information: (Relevant Copies to be enclosed)

a. PAN No.________________________________________________

b. GST No.________________________________________________

c. CoA Registration No.______________________________________

d. Copy of BDA empanelment certificate ___________________________________

The Bank reserves the right to reject the lowest offer or all the offers without assigning any reason

thereof.

I/We have read the above terms and conditions and accepts the same.

6) PRICE BID:

The Architect/Consultant quoting the lowest fee will be selected as successful Bidder.

Signature of the Structural Consultant


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Annexure- I

General Information

S No Description Remarks 1. Name of Architect/Consultant firm 2. Address for correspondence 3. Official e-mail for communication 4. Contact Person:

Telephone Nos. Fax Nos. Mobile

5. Type of Organization: a) An individual b) A proprietary firms c) A firms in partnership (Attach copy of Partnership) d) A Limited Company (Attach copy of Article of Association) e) Any other (mention the type)

6. Place and Year of Incorporation 7. Details of Registration of Proprietor / Partners/

Directors with various Institutions

8. Name of Directors / Partners in the organization and their status along with their qualifications

9. Name(s) of the persons along with their qualification and designation, who is authorized to deal with IDBI BANK LTD (Attach copy of Power of Attorney)

10. Organization Chart of Key Personnel 11. Details of Awards / Appreciations supported with

document to be submitted

12. Bank Details Name of the Bank : Account Number : IFS Code : Name & Address of the Branch: MICR Code: Email id of the Bank :

Signature of Applicant/Tenderer with Seal


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Annexure -II

Organization setup of the company (Details to be furnished in the following format)

S.No. Name Designation Qualification Professional

Experience and details of work carried out

Years with firms

Remarks

Signature of Applicant/Tenderer with Seal

Annexure - III

DETAILS OF EXPERIENCE CERTIFICATES FOR THE WORK EXECUTED

DURING LAST 07 YEARS S.No.

Name of work and its location

Name of Client

Date and No. of

Completion Certificate

Date of Start

Date of Completion

Cost of the Work on completion

Value of TDS in case of Private Work

Reference and Page No. of Documentary Proof of the detail missing in completion certificate

1 2 3 1. Certified that the Completion Certificates of above works are enclosed with the Tender

Documents. 2. Details mentioned in the above Form are as per Completion Certificates and have not been

presumed. Signature of Applicant/Tenderer with Seal


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Annexure – IV

DETAILS OF WORK IN PROGRESS S.No.

Name of work and its location

Name of Client

Date of Start of work

% completion of work

Date of Completion

Estimate Cost of the Work

Value of TDS in case of Private Work

Remark

1 2 3 4

Date

Name and Designation of the Authority Signature with Seal

Signature with Seal of the Applicant/Tenderer


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Annexure -V

PROFORMA FOR WORK EXPERIENCE CERTIFICATE FROM CLIENTS

Name of the Contractor __________________________________________________ 1. Name of work / project & Location

2 Name and Address of the Clients

3 Agreement Amount

4 Cost of the work on completion

5 Date of start

6 Stipulated date of completion

7 Actual date of completion / likely date of completion

8 Amount of compensation levied for delayed completion, if any

9 Type of Work : Industrial / Commercial Space/Residential

10 Total Built Up Area of Industrial /

Commercial Space Floor wise

11 Performance report Very Good Good Fair Poor

(a) Quality of work Very Good Good Fair Poor

(b) Resourcefulness Very Good Good Fair Poor

(c) Financial soundness Very Good Good Fair Poor

(d) Technical proficiency Very Good Good Fair Poor

(e) General Behaviour Very Good Good Fair Poor

Date

Name and Designation of the Authority Signature with Seal

Signature with Seal of the Applicant/Tenderer


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Annexure - VI

PROFORMA FOR ON ROLL MANPOWER

Sr.No. Manpower Name of Employee

Designation No. of Years with the Company

Total Experience in years

1. Architects : B.Arch with minimum 10 years of experience in the Consultancy (on roll)

i) ii) 2. Architects : B. Arch

with minimum 04 years of experience in the Consultancy (on roll)

i) ii) 3. Structural Engineer:

B.tech with 10 years experience or M.Tech with 5 year experience in structural Design. (on roll)

4. Graduate : Mechanical, Electrical, Plumbling (MEP) Engineer (on roll)


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Annexure – VII

DETAILS OF SIMILAR WORKS EXECUTED DURING LAST 07 YEARS

S.No.

Name of work for which Experience Certificate has been submitted

Name of Clients

Estimated value of works

Built up area in Sq. ft

Actual Date of Start

Actual date of completion

Period of Completion

Reasons for the variation/ delay , if any

Annexure - VIII

TURN OVER FOR LAST THREE YEARS

(Details to be filled online)

1. Financial Analysis : This certificate is to be submitted in original along with the Bid Documents

1st FY

Rs.(In Lacs)

2nd FY Rs.(In Lacs)

3rd FY (ending 31st March 31,2018) Rs.(In lacs)

Average Annual Turnover Rs.(In lacs)

A B C (a+b+c)/3 (i) Annual

Turnover for the Financial Year (FY)

II. Summarized page of Profit & loss Account of previous three Financial Years is to be enclosed. III. Provisional Balance Sheets / Profit & Loss Accounts for FY (ending 31st March of preceding FY), duly certified by Chartered Accountants is also permitted in case the Audited Balance Sheet is not available.


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Signature of the Applicant/Tenderer with Seal

PRICE BID

(TO BE ENCLOSED IN A SEPARATE SEALED ENVELOPE)

PROFORMA FOR SUBMISSION OF THE PRICE BID

We have understood the prequalification/selection criteria, scope of the services to be offered, the

terms and conditions for the appointment to be rendered by the Architect/Consultant firms

specified by IDBI BANK LTD in the Technical Bid as well from the standard agreement for the

captioned purpose and we will abide by the same in case our proposal is accepted.

Accordingly, we now quote total lump sum professional fee @___% (in figure and

___________________________________ in words) of the estimated project cost or actual

project cost whichever is lower plus GST at actual and as applicable for rendering Architectural

Services/consultancy services for the captioned project. We also agree that the above payment of

the fee will be released to us by the method as mentioned in technical bid at pre-determined

stages related to the progress of work based on the standard terms of IDBI Bank Ltd. in this

regard.

The brief scope of work includes

a) Preparation of specifications, estimates, Bill of Quantities, tender documents, drawings, etc. in

coordination with Bank’s engineer and based on the site requirements.

b) Supervision of work on day-to-day basis by engaging technically qualified personnel and

monitoring the quality of work at the site to ensure quality of work.

c) Joint measurements of works at the site with representative of the contractors in presence of

Bank’s Engineer and certifying contractors’ running bills/final bills

The rates quoted shall be exclusive of GST.


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Name and designation of the Authorized signatory

Signature & Seal

Place

Date

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