Idaho System of Educational Excellence

How to upload “clean data!”

Why do we need “clean” ISEE data?

District Funding– Ada – best 28 weeks– Staff data – that info which used

to be IBEDS– Pay for Performance

Schoolnet Student demographics Attendance Historical grades Information used for postsecondary schools

Where to start?

Create a team– ISEE Specialist– District Secretary– Building Secretaries– VIB Specialist– District Tech Specialist– Classroom Teachers

Provide training

Someone must be an expert in your student demographic application, i.e. Powerschool

Someone must be an expert in ISEE

Helps to have someone who can use Microsoft Access or similar app

Should be working toward automation

Roles

ISEE Specialist– Must check data on student information

system (sis) before each upload– Reviews error report from state and corrects

all errors (or designates others to correct). 9 reports.

Building Secretaries– 100% correct data in sis – i.e. birthdays, sex,

ethnicity, start/end date, attendance – all in the same format

District Secretary– Staff demographics including cert/non cert– District calendar

Roles Cont.

VIB Specialist – all special education data Federal Specialist – FRL, etc. Tech Specialist

– App to validate data coming from sis and employee management system (ems) – includes demographics, staff assignments, payroll, district calendar, teacher attendance, sub attendance and then upload to ISEE. Takes all nine spreadsheets,

Classroom teachers– Daily attendance must be on time and 100%

accurate– Grades

Timeliness

All data has to be up to date every month! Keep up on it or it

will get away from you.

ISEE Specialist

Needs to check sda– District calendar– Student demographics– Course enrollment– ISEE templates (9) when get error

report back from state

ISEE Specialist

Error Reports– 1. Student demographics

• Missing EDUID’s – sort by EDUID and fill in the blanks

• PUT SCREEN SHOT HERE– Sort by each other column in student

Demographic spreadsheet– Birthday, ethnicity, PTE concentrator,

border students, bus ridership, etc.

This has to be 100% accurate and correct.

ISEE Specialist

2 of 9 – Student Course Enrollment– Every class, every day – what are

students taking– Every teacher must have a student

assignment3 of 9 – Student Daily Attendance

– Check to see that all are not zeros.– There are two files. Make sure you

have the correct one!

ISEE Specialist

4 – Staff Assignments5 – Staff Demographics6 – District Calendar7 – Gifted and Talented8 – Teacher Attendance9 – VIB