Idaho Department of Agriculture - BidNet Web viewIDAHO TRANSPORTATION DEPARTMENT RFQ # 15000744 DRY...

IDAHO TRANSPORTATION DEPARTMENTRFQ#15000744DRY VAN BODY

1. PurposeThe Idaho Transportation Department (ITD) is requesting quotes for the purchase of one (1) van body to be installed on an ITD truck chassis, as further detailed below.

The contact for this RFQ is:Evey McAdams, BuyerPhone: (208) 334-8083Fax: (208) 332-4109E-mail: [email protected]

2. BackgroundThe van body described in these specifications must be a commercial type, designed specifically for storage of non-refrigerated dry cargo and equipped for towing a tandem axle trailer with combination agricultural tractor and tow-type dual wing rotary mower weighing 12,000 lbs. ITD furnished truck chassis will be model year 2015.

Regular cab, conventional, four (4) x two (2) truck chassis equipped with single axle dual rear wheels, CA = 130", GVW Rating = 37,000 lbs., engine = three hundred (300) HP diesel, transmission = Allison 3000RDS with PTO provision.

3. TimelineQuotes Due (by 5:00 p.m. MT) Due Date: June 22, 2015

4. Specifications and Requirements The van body must meet or exceed the minimum specifications provided in Appendix A, and be the latest model of the manufacturer's current standard production, as offered to commercial trade (demonstration model will not be considered). Though they are not specifically covered herein, all parts necessary to provide a complete and efficient van body must be furnished with a unit of this type. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry.

Contractor furnishing the van body must be a manufacturer authorized dealer for the type of van body offered in response to this RFQ.

The van body must be completely assembled and adjusted when delivered to ITD’s delivery location identified in Section 6. All equipment, including standard and supplemental equipment, must be installed as per the manufacturer’s specifications, and the unit must be serviced and ready for continuous operation at the time of delivery.

Exemption certificates for all allowable excise taxes will be furnished by ITD’s Purchasing Agent or designee.

IDAHO TRANSPORTATION DEPARTMENT (R030770)Dry Van BodyRFQ#150007441 | P a g e

5. Scope of Work Contractor must have one (1) technician that is Automotive Service Excellence (ASE) certified to oversee and assist in the installation of the dry van body and all related components interfacing with the truck chassis’ electrical and switch systems. Technician certifications must be submitted with quotes. Assembly will be performed in a manner to promote ease of maintenance of the van body and accessories.

Welding – All joints and seams must be closed by full seam welding.

Electrical – All installed electrical cabling must be size to handle the loads of all electrical components. All cabling must be color coded and uninterrupted. All electrical cable terminal ends must be crimped, soldered to the cables, sealed with polyolefin heat shrink tubing or weather proof connectors and protected with dielectric grease. Scotch-Loc and/or crimp butt connectors are NOT acceptable for any electrical connection. All electrical cabling must be clamped and retained in place with stainless steel rubber-insulated, bolt-on clamps. The edges of all holes through which the electrical cabling must pass, must be protected with a grommet. All electrical cabling to the lamps must be stress relieved with six (6) in. of the lamp. It will be the Contractors responsibility to re-locate the factory installed vehicle truck chassis seven (7) way electrical trailer connector to the rear skirt.

Fasteners – All threaded fastener components (bolts, washers, and nuts), must be grade eight (8) composition. Two (2) bolt threads must extend through all nuts when fasteners are applied and properly tightened/torqued. Fasteners (bolts) must have grade identifier marks and a registered manufacturer’s logo. All bolts, washers, and nuts must be zinc plated.

Paint – Rear steel hitch plate, gussets, rear bumper, and all bare metal steel surfaces on the van body must be cleaned and painted the color black with a corrosion resistant finish. Finish must be smooth, shiny, and free of runs, overspray, weld spatter, and/or other defects.

Truck Chassis Alignment – Contractor will be required to perform a center thrust alignment on the completed truck unit after installation of the van body and all accessories prior to delivery (hauled or towed) to ITD. This is to ensure that the axles and wheels are set to the vehicle truck chassis manufacturer’s specifications, to improve drivability, and to prolong tire life. Any deficiencies found in the vehicle alignment, tire balance, tire-to-wheel mounting is to be corrected before delivery of completed van body to ITD. Wheel alignment is to be performed by a vendor normally engaged in performing tire repair and wheel alignment on van body trucks. Documentation stating the before and after alignment settings must be inserted in a clear plastic sheet protector and placed in the truck chassis cab of the completed truck unit at the time of delivery to ITD for final inspection.

6. DeliveryThe Contractor must deliver and unload the complete van body, FOB Destination, to the location below, within one hundred eighty (180) days ARO (after receipt of order), or as coordinated with ITD’s contact for delivery.

Delivery location:ITD’s Headquarters Yard, 3311 W. State Street, Boise, Idaho 83703

Contact for deliverySteve Spoor, Highway Equipment Program ManagerPhone: (208) 334-8413E-mail: [email protected]


mailto:[email protected]

7. AcceptanceUpon receipt of the van body, ITD’s Highway Equipment Program Manager, or designee, will inspect it to ensure that it meets the minimum specifications included in the Contractor’s quote. If ITD determines that the unit is not in accordance with the specifications, the Contractor must pick-up, correct any discrepancies, and re-deliver to the ITD specified location at the Contractor’s expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days from receipt of written notification from ITD.

8. WarrantyThe warranty will be for one (1) year one hundred percent (100%) parts and labor on the entire unit, against defects in materials and workmanship. Warranty documentation must be submitted with the van body at the time of delivery.

9. Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on Appendix C, Price Sheet.

10. ResponseEnter your pricing on Appendix C, Price Sheet, and fax, e-mail, mail [USPS], hand-deliver/courier, or submit your quote via IPRO (http://purchasing.idaho.gov/ipro.html) so that it is received at the location specified on Appendix E, Signature Page, and prior to the deadline established above.

If submitting via IPRO, enter your Total Cost on Appendix C AND in IPRO, and UPLOAD all required submittals listed in Section 11.

Though it is not mandatory to submit your quote electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote via email, courier, fax, or other method outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

11. SubmittalsQuotes must include the following:Appendix A – SpecificationsAppendix B - QuestionnaireAppendix C – Price SheetAppendix D – Optional Price SheetAppendix E - Signature Page (If submitted by any means other than IPRO)Product Literature – that verifies your company’s product offered meets the minimum specifications.


http://purchasing.idaho.gov/ipro.html

APPENDIX A – SPECIFICATIONSRFQ#15000744DRY VAN BODY

Complete the Yes/No column by filling in the blank –

‘Y’ or ‘YES’ - if the Vendor agrees to comply with the stated specification and/or if the Vendor’s product offered “MEETS” or “EXCEEDS” the stated specification.

‘N’ or ‘NO’ - if the vendor does not agree to comply with the stated specification and/or if the Vendor’s product offered does not “MEET” the stated specification.

If the Vendor responds ‘N’ or ‘NO’ to the specification, it is the Vendor’s responsibility to specifically identify the item that is being proposed by the Vendor, describe the item in detail, and provide supporting documentation that demonstrates the offered item meets the stated specification.

VENDOR NAME: ______________________________________________________________________

Meets OR Exceeds Specs,

YES or NO

A. Description

1. Type – Dry van body, sixteen (16) ft.

2. Color - Manufacturer’s color “Winter White” or equal.

B. Body Dimensions

1. Length – sixteen (16) ft. 5-5/8 in. outside, fifteen (15) ft. eleven (11) in. inside.

2. Width – ninety six (96) in. outside.

3. Height – ninety seven (97) 1/8 in. inside.

C. Body Construction

1. Sub-frame – Consisting of two (2) longitudinal rails fabricated from four (4) in. I-beam or structural channel set for thirty-four (34) in. wide truck chassis frame rails and cross members fabricated from three (3) in. I-beam or structural channel set on twelve (12) in. centers with gussets on all cross members. Cross members to be fastened to side rail with the use of huck bolts. “Mylar” tape is to be applied between all steel sub-frame components and extruded aluminum lower bottom rails to prevent corrosion.



YES or NO

2. Floor – Laminated hardwood floor, 1-1/8 in. thickness overlaid with 10-gauge steel tread plate. Floor to be fastened to sub-frame with two (2) countersunk screws per floor board and per cross member in a staggered pattern. Floor boards to be ship lapped and pre-undercoated for protection from elements.

3. Front / Side Posts – Z-shaped vertical posts, 1-3/8 in. deep, galvanized steel, set on sixteen (16) in. centers. Gussets on inside corners at all stress points.

4. Top / Bottom Side Rails – Extruded Aluminum

5. Skin – Aluminum, thickness 0.040 in.

6. Stainless Corner Protectors – Exterior front corners of the body to include stainless steel protectors the full height of the body.

7. Rear Frame – fabricated of Galvannealed steel. Rear frame to include built-in header, rear clearance light protector, rain deflector, and two (2) grab handles fabricated from 3/4 in. cold rolled steel forty-eight (48) in. long. Grab handles to be bolted to van body rear posts, one (1) street side and one (1) curb side.

8. Rear Door – Overhead rear roll-up wood door with an aluminum overlay equipped with locking hardware painted to match van body. Door opening minimum height and width ninety-one by eighty-eight (91 x 88) in.

9. Threshold – Fabricated steel galvanized angle material set flush to rear of van body.

10. Roof – Translucent, seamless, UV stable, glass board sheet, extending the full length of body incorporating a crowned roof design to prevent water/ice from pooling. Roof to be supported by anti-snag designed roof bows set on twelve (12) in. centers. Roof to include aerodynamic, aluminum radius front with two (2) poly-tuff corner caps.

11. Wind Deflector (Nose Cone) – Fiberglass nose cone mounted to the front of the van body. Height and width of the nose cone to be determined by the finished height of the chassis cab and the height of the van body.

http://www.nosecone.com/ ___________________



YES or NO

12. Interior Liner – Plywood liner, full height, van body front 1/2 in. thick full, van body sides 3/8 in. thick.

13. Drain Trough – Full width of rear door opening to prevent water from coming over the rear door. Drain trough to be built-in, forward of the rear door frame, and designed to drain water to the sides of the van body.

14. Van Body Mounting – 1-5/8 in. thick wood cushion strips located between the van body longitudinal rails and truck chassis frame rails utilizing full mount U-bolts per manufacturer’s standard.

D. Lighting

1. Requirement – All lighting to be LED type. Sealed light & wiring system designed to meet all State of Idaho requirements and Federal Motor Vehicle Safety Standards (FMVSS-108).

2. Stop, Turn, and Taillights – Two (2) combination stop/turn/ light, six (6) in. oval, grommet mounted and installed in rear corner post with wire support to prevent electrical wiring from sagging.

3. Clearance Lights – One (1) each located in front van body corner caps. One (1) each located at the top of the side rails, one (1) each located at the top of the van body rear corners, and five (5) across van body top rear header.

4. License plate Lamp – One (1), rear frame mounted.

5. Interior Lighting – Van body interior is to be fully illuminated utilizing rope style lighting or equivalent. Lighting is to be arranged down the center of the van body suspended from the ceiling support roof bows. The rear most van body lighting is to be located forward of the rear roll-up door with the door in the open position. All interior lighting is to be controlled by a switch located in the van body rear interior, curb-side of the van body. Interior lighting to include an indicator switch mounted in truck chassis cab dash to alert operator when interior lights have accidentally been left on.

6. Warning Lights



YES or NO

a. Two (2) five (5) in. directional LED lights. Lights to be surface mounted to truck chassis hood grill. Each light head flash pattern is adjustable and is required to be set for “double” flash pattern. Light heads to be connected in a pair for alternating synchronized flashing.

b. Rear – Two (2) round LED amber warning lights. One (1) light to be mounted on each van body upper rear door post on Contractor supplied custom fabricated mount. Warning light to be mounted as high as possible on the rear post with the top of the warning light flush or below the van body roof line for protection. Each light head flash pattern is adjustable and is required to be set for “Title 13 - Slow” flash pattern. Light heads to be connected in a pair for alternating synchronized flashing.

c. Warning lights to be controlled by a single, lighted, truck chassis cab dash mounted labeled switch.

E. Accessories

1. Hitch Plate – Fabricated from high tensile strength steel, minimum 65,000 PSI, 1/2 in. thick plate for mounting pintle hook hitch and safety chain D-rings. Hitch plate to be gusseted and welded to rear of truck chassis frame.

a. Gussets – 1/2" in. thick plate steel formed to insert within the truck chassis frame rail.

b. Safety chain D-Rings – Two (2) D-50 size D rings to accept 1/2 in. safety chains. D-rings to be welded to the outside of the side gussets.

2. Pintle Hook - Premier Model 580J, 6-bolt mount pattern, 1-handed latch operation, secondary lock, tethered latch pin. Bottom of hook mounted twenty three (23) in. above ground.

a. A section of two (2) in. square receiver tube is to be mounted just below the pintle hook assembly.

3. Glad Hands – Contractor to relocate truck chassis manufacturer factory provided trailer brake glad-hands, with covers, and associated airlines to the rear hitch plate.



YES or NO

4. Rear Bumper – Fabricate ten (10) in. structural steel bumper with pooched step and anti-skid surface. Bumper to include four (4), four (4) in. structural steel uprights and two (2) serrated intermediate steps. Rear bumper to be installed to serve as the vehicles main rear under ride protection, meeting Department of Transportation (D.O.T.) requirements. Two (2) additional auxiliary steps are required to provide safe entry and exit of the van body for the ITD operators. Rear bumper and access steps to be approved by ITD’s Highway Equipment Program Manager or his designee.

5. Trailer Connector – The truck chassis’ manufacturer provides a complete trailer brake package including a 7-pin electrical trailer connector compatible with trailers that use combination stop/turn/taillights with the trailer ABS connection located on the center contact pin. The truck chassis manufacturer terminates the trailer connector at the rear of truck chassis frame. Contractor to relocate and re-install the trailer connector on the rear hitch plate, street side of the pintle hitch.

6. Trailer Ramp Connector - One (1) single pole, round, 12-VDC electrical connector to provide power to the ramps on ITD’s equipment trailer. Connector to be located on the rear hitch, street sides of the pintle hitch.

7. Underbody Tool Boxes

a. Front Tool Boxes –Two (2), 14-gauge steel tool boxes, twenty-four (24) in. high x twenty-four (24) in. deep x seventy-two (72) in. long equipped with double swing doors with stainless steel piano type hinge. Boxes to be located at front of van body. One (1) street side and one (1) curb side.

b. Intermediate Tool Boxes –Two (2), 14-gauge steel tool boxes, twenty-four (24) in. high X eighteen (18) in. deep x twenty-four (24) in. long equipped with single drop down type access door with stainless steel piano type hinge and stainless steel drop chains. Boxes to be located directly behind the front tool boxes and before the rear axle. One (1) street side and one (1) curb side.



YES or NO

c. Rear Tool Boxes –Two (2), 14-gauge steel tool boxes, twenty-four (24) in. high x twenty-four (24) in. deep x thirty (30) in. long equipped with single drop down type access door with stainless steel piano type hinge and stainless steel drop chains. Boxes to be located at the rear of the van body behind the rear axle. One (1) street side and one (1) curb side.

d. Latch – All boxes to be equipped with stainless steel T-handle, single point latch with adjustable tension plate.

e. Seal – All boxes to include continuous bulb type seal.

f. “L” Brackets – All boxes to be cradle mounted to truck chassis frame utilizing “L” brackets, Protech Model #20-9710 or equal.

g. Underbody Tool Boxes – Powder coated the color black.

8. Electrical Inverter – 1600 watt inverter package to include additional gel type deep cycle support battery to make a completed working unit.

a. Battery Box – Sized for deep cycle battery, group twenty-seven (27). Battery box located inside van body cargo area, street side, forward area corner.

b. Stationary Outlet Boxes – Two (2) each, 20 amp, 110V, G.F.C.I. (Ground Fault Circuit Interrupters) quad outlet electrical gang boxes. Gang boxes to be connected to the electrical inverter via electrical cables placed in conduit that has been approved for electrical wiring applications.

c. Mounting Location – Battery box, inverter, and electrical gang boxes to be located inside van body cargo area. Mounting locations to be approved by ITD’s Highway Equipment Program Manager or his designee.



YES or NO

9. Mud Flaps – Rubber flaps, twenty four (24) in. x thirty-six (36) in., furnished by ITD with delivery of truck chassis. Mud flaps to be mounted fore and aft of truck chassis rear dual tires. Front mud flaps to be equipped with chrome anti-sail hanger brackets.

10. Reverse Warning Alarm – Self-adjusting reverse warning alarm mounted underneath vehicle truck chassis cab, street side.

11. Safety Reflectors – Two (2) in. round installed on all corners of the van body.

12. Jumper Cables – NAPA part number BK7825259 or equal. One (1) stationary cable connector to be located at the front of the vehicle truck chassis curb side truck chassis frame and connected to the vehicle’s batteries.

http://www.napaonline.com/Catalog/Result.aspx?Ntt%3dBK7825259%26Ntk%3dKeyword%26Nty%3d1%26Dn%3d0%26D%3dBK7825259%26Dk%3d1%26Dp%3d3%26N%3d0.

13. Seat Covers – Saddle Blanket type to match interior.

14. Safety System – Rear view camera with monitor.

15. Door Decals and First Aid Kit – To be supplied by ITD and be installed by Contractor. Items to be supplied when vehicle truck chassis is delivered to Contractor.

16. Blower/Dust Filter System – Two (2) 176-CFM; 12-VDC, 1,875 RPM, electric blowers installed in a manner to positive pressurize the van body interior.

a. Electric motor/blower assemblies to be protected by replaceable air intake filter.

b. Enclosure – Full metal enclosure to house the blower assemblies. Enclosure to be equipped with hinged door for easy service access.

c. Switch – Motors to be controlled by lighted, two (2) position off/on switch located in the truck chassis dash control panel. Contractor to supply and install switch. Switch and blower motor electrical circuit to include circuit protection.


THIS APPENDIX MUST BE COMPLETED AND RETURNED WITH RESPONSE


APPENDIX B – QUESTIONNAIRERFQ#15000744DRY VAN BODY

Vendor (Company Name): ____________

1. Make and Model ____________________________________________________________

2. Body: Length x Width ____________________________________________________ft. in.

3. Door Opening: Height x Width _____________________________________________ft. in.

4. Floor Material _______________________________________________________________

5. Roof Material _______________________________________________________________

6. Pintle Hook: Make and Model _________________________________________________

7. Paint Type _________________________________________________________________

8. Company Performing Painting _________________________________________________

9. Deck Height When Loaded ___________________________________________________

10. Weight of dry van body (empty) _____________________________________________lbs.

11. Service Facility Located within 50 Miles of:

Boise, Idaho ___________________________________________________________

12. Authorized distributor for manufacturer’s products offered: _____ Yes _____ No

Company Name: _______________________________________________________________

Company Representative Signature: _______________________________________________



APPENDIX C – PRICE SHEETRFQ#15000744DRY VAN BODY

Provide your fully burdened TOTAL COST for the van body, meeting the specifications outlined in this solicitation.

Item Description Quantity Total Cost

1 Dry Van Body 1 $___________________

*See Section 6, Delivery: will you meet the delivery timeline of one hundred eighty (180) days ARO (after receipt of order).

YES *NO *A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:

________

_______

Provide your approximate delivery: days/weeks ARO


Contact Name/Phone: _______

Contact E-mail: _______



APPENDIX D - OPTION PRICINGRFQ#15000744DRY VAN BODY

Provide prices for the following options. If your company does not provide these options, indicate not applicable (NA) in the blank provided. The price for options will not be considered in the evaluation of bids. If ITD determines to exercise one (1) or more options, it must do so within thirty (30) days of award, during which time the successful vendor will be required to honor this option pricing.


COST PER ITEM

1. Wind Deflector (Nose Cone) – Fitzgerald Corp Aerodynamic. http://www.nosecone.com/ $______________

2. Stop, Turn, and Taillights - Truck-Lite LED Model 60, No. 60085R. Truck-Lite No. 60085R is a kit consisting of one (1) red 60885 lamp one (1) 60700 grommet, and one (1) 94706 adapter plug. $______________

3. Warning Lights (Front) - Two (2) “ECCO” model ED3706 five (5) in. directional LED lights. Lights to be surface mounted to truck chassis hood grill. http://www.eccolink.com/products/productdetails.aspx?id=13396&catid=2581&tabid=1&menuId=3. $______________

4. Warning Lights (Rear) – Two (2) “ECCO” LED round amber warning lights Model 7160A. One (1) light to be mounted on each van body upper rear door post on Contractor supplied custom fabricated mount. http://www.eccolink.com/products/productdetails.aspx?id=12031&catid=2445&menuId=0.

$______________

5. Pintle Hook - Premier Model 580J, 6-bolt mount pattern, 1-handed latch operation, secondary lock, tethered latch pin. $_____________

6. Underbody Tool Boxes – all boxes to be Protech Industries.http://protech.net/

$_____________

7. Electrical Inverter – Dimensions Unlimited, Inc., Model 12x16U with support package "A" and optional remote panel with liquid crystal display. http://dimensions.sensata.com/product-inverter/1600w-12vdc-quasi-sine-x-series-inverter.

$______________

8. Reverse Warning Alarm – Preco-matic #1045, 300 Series, self-adjusting reverse warning alarm http://www.precosafety.com/products/productdetails.aspx?id=9798&catid=1032 $______________

THIS APPENDIX MUST BE COMPLETED AND RETURNED WITH RESPONSEIDAHO TRANSPORTATION DEPARTMENT (R030770)Dry Van BodyRFQ#1500074414 | P a g e

http://dimensions.sensata.com/product-inverter/1600w-12vdc-quasi-sine-x-series-inverter

http://dimensions.sensata.com/product-inverter/1600w-12vdc-quasi-sine-x-series-inverter

http://protech.net/

APPENDIX E – SIGNATURE PAGEIdaho Transportation Department

Business & Support Management3311 West State Street (83703)PO Box 7129Boise, ID 83707-1129

SIGNATURE PAGE for use with Manually Submitted Request for Quotation (RFQ) Response

NO LIABILITY WILL BE ASSUMED BY THE DIVISION OF PURCHASING FOR A VENDOR’S FAILURE TO OBTAIN THE TERMS AND CONDITIONS AND ANY PROPERLY ISSUED SOLICITATION ADDENDUMS IN A TIMELY MANNER FOR USE IN THE VENDOR'S RESPONSE TO THIS SOLICITATION OR ANY OTHER FAILURE BY THE VENDOR TO CONSIDER THE TERMS, CONDITIONS, AND ANY ADDENDUMS IN THE VENDOR'S RESPONSE TO THE SOLICITATION.

Your quotation may be faxed OR emailed to: Evey McAdams Fax: 208.332.4109Email: [email protected]

ORSend your quotation package to: Idaho Transportation Department

ATTN: Evey McAdamsPO Box 7129Boise, ID 83707-1129

When sending packages by FedEx, UPS, or other Couriers:

Idaho Transportation DepartmentATTN: Evey McAdams3311 W. State St.Boise, ID 83703

This RFQ response is submitted in accordance with all documents and provisions of the specified RFQ Number and Title detailed below. By my signature below I accept the terms, conditions, and requirements contained in the solicitation, including but not limited to, the STATE OF IDAHO STANDARD CONTRACT TERMS AND CONDITIONS and the SOLICITATION INSTRUCTIONS TO VENDORS in effect at the time this RFQ was issued, as incorporated by reference into this solicitation; as well as any SPECIAL TERMS AND CONDITIONS incorporated in the solicitation documents. As the undersigned I certify I am authorized to sign and submit this response for the named Vendor. I further acknowledge I am responsible for reviewing and acknowledging any addendums that have been issued for this solicitation.

RFQ Number: _________________________ RFQ Title: ____________________________

VENDOR NAME: _______________________________________________________________________________________

ADDRESS: ____________________________________________________________________________________________

CITY, ST, ZIP: __________________________________________________________________________________________

TOLL FREE ______________________________________ PHONE _________________________________________

FAX ___________________________________________ FEIN____________________________________________

E-Mail _______________________________________________________________________________________________

THIS SIGNATURE PAGE IS TO BE SIGNED WITH A HANDWRITTEN SIGNATURE AND RETURNED WITH YOUR QUOTATION.

______________________________________________________ _____________________________________Signature Date

_____________________________________________________ _____________________________________Please type or Print Name Title

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