ICBM Symposium 2011
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Transcript of ICBM Symposium 2011
INTERNATIONAL CONSTRUCTION BUSINESS & MANAGEMENT SYMPOSIUM 2011
21 – 23 SEPTEMBER 2011
COLLABORATING TO WIN: CREATING SUSTAINABLE RESULTS
FOR JOINT VENTURES
Author(s):
Tahir Hanif - PhD Student, Kingston University London /
Project Control Specialist, Qatar Public Works Authority (Ashghal)
Professor Mukesh Limbachiya - Head of School of Civil Eng. & Construction, Director of Sustainable Technology Research Centre, Kingston University - London
Alan Ellis - Course Director MSc Programmes, School of Civil Eng. & Construction, Kingston University - London
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PRESENTATION OUTLINE Introduce a framework for Joint Ventures The reasons behind it How it is implemented? How it is monitored? How all participants benefit from it? Q&A
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ROLE OF THE INDEPENDENT PM CONSULTANT
To provide objective and unbiased expertise Project management Subject Matter Expert Emotionally Intelligent Politically astute Remuneration linked to Joint Venture performance To work alongside the Joint Venture Project Manager
Stage 1 Pre-
launch
Stage 2Launch
Stage 3
Implementat
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Stage 4
Close Out
Remuneration - Time Charge Remuneration - Linked to KPIs
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CREATING THE RIGHT ENVIRONMENTKey Stage Overview Lead Person JV
Directors / JV Board
PM Consultant
JV Project
Manager
Team members
1. Pre-Launch Agreeing the context within which the project will be launched
PM Consultant
2. Project Launch Make everyone aware of the project and how it will be managed
PM Consultant
3. Project Implementation
Monitor progress take corrective action(s)
JV Project Manager
4. Project Close Out Learn from success(es) and failure(s)
PM Consultant
1. BUILD TRUST2. AGREE WHAT NEEDS TO BE DONE3. PUTTING IN PLACE THE RIGHT PROCESSES / PROCEDURES4. MEASURING PERFORMANCE
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THE NEED TO ESTABLISH CLEAR LINES OF COMMUNICATION
PM
Core Project Team
Executive Management
Team
Joint Venture Partners
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STAGE 1 – PRE LAUNCH
Stage 1 Pre-launch
Stage 2Launch
Stage 3Implementation
Stage 4Close Out
Produce the JV Project Management Strategy
JV PM Strategy sign off by JV Partners
Prepare the draft Project Management Plan (PMP)
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STAGE 2 - LAUNCH
Stage 1 Pre-launch
Stage 2Launch
Stage 3Implementation
Stage 4Close Out
PMP sign off by JV Project Manager
Formally launch the Project Management Plan (PMP)
Ensure that everyone is clear on their role & key responsibilities
Provide guidance & training in the use of processes and procedures
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STAGE 3 - IMPLEMENTATION
Stage 1 Pre-launch
Stage 2Launch
Stage 3Implementation
Stage 4Close Out
Develop the Key Performance Indicators (KPIs)
Implement them and measure performance
Make sure everyone is aware of how much progress is being made
Mentor & Coach staff so that the right performance levels are achieved
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DEVELOPING KPISStrategy Map
Financial Customer Internal Learning & Growth
Invoice and pay on time lNeed to manage the costs
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Manage Client satisfaction lNeed to manage the schedule
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Retain key staff lManage risks l
Balanced Score Card
Measure TARGET
Nr of days invoice overdue 5 days
Track using CPI (Cost Performance Index)
1.0
Regular monthly reporting Zero Days
Track using SPI (Schedule Performance Index)
1.0
Attrition rate Zero
Manage RAG status RAG per month
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STAGE 4 – CLOSE OUT
Stage 1 Pre-launch
Stage 2Launch
Stage 3Implementation
Stage 4Close Out
Workshop with key personnelDocument what went well and what
did not workUse the learning from this project
for future projects ... where applicable
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SUMMARY Appoint an independent PM Consultant PM Consultant acts as SME, Mentor and
Coach Link remuneration to project performance PM Consultant works alongside the JV Project
Manager Build trust and greater cooperation through
transparency and objectivity
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RECOMMENDATIONS Benchmark project data through a third party
independent body so that REAL lessons can be learned
Create a forum for JV companies where ‘learning’ can be shared / views exchanged
Create a ‘league table’ for the top performing Joint Ventures ... create a sense of competition