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Transcript of IBM Solutions for Academia IBM Confidential © 2009 IBM Corporation An Overview D e v e l o p e d B...
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
An Overview
D e v e l o p e d B y -
Kalinga Software Pvt. Ltd. Bhubaneshwar
Greycellse - Institute Management System
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Society
Consultant
Administrator
Faculty
Institute
Infrastructure Management
Accreditation
Marketing for Students
Financial Management Placements
Competitor’s Moves
Pedagogy
Activity Web for Today’s Educational Institutes
Public Relations
Information Flow
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Institute Landscape: Yesterday and Today – The Change is Total
Education Delivery Education Management
Government Managed /
Funded
Privately Managed / Self Financed. Cost
Control.
Internal Operations Focus
External Oriented - Mkt, PR As Important
Healthy Academic
Competition
Have to Win! - Akin to Corporate
WarfareIn-house / Resident
Management
External / Remote Management
MIS Informal / Absent
Information Overdrive
Institute’s face has changed completely, its similar to a corporate house in terms of operational efficiency, external
environment management and information processing needs
Yesterday Today
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Disorderly Staff Meeting
Dissatisfied Parents
Teacher’s/Administrator’s Burden
Principal’s Confusion
??
??
??
Institute Has Changed But Management Methods Have Not…As A Result
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Modern Management Tools: A Sine Qua Non - For Survival And Success
All activities point to an increasing information overdrive
Target Setting
and Budgeting Mechanism
s
Quality and Process
Standards
Well Defined and Structured
MIS
Performance Appraisal and Review Mechanism
Customer Relationship Managemen
t
Employee Recruitment
, Training and
Motivation
Need for Total / Holistic
Management
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
?? Need of the hour – Total MIS
Educational Institute ERP
‘Yes’
Increasing Information Appetite Necessitating Drastic Changes in Information Management Tools Used..
GreycellsInstitute Management
System
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
What is Greycells
Greycells is a Web enabled ERP designed for educational / training institutions.
Greycells seamlessly integrates all the key processes of an educational institute
Greycells enables timely and creative analysis of data to facilitate effective decision making.
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Schools, Colleges or UniversitiesEngineering Colleges
Business Schools
Training Institutes
In-house corporate training programs
For Whom?
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Who are the users
EIMS is designed to support the needs of:
T e a c h e r s
M a n a g e m e n t
S t u d e n t s
S u p p o r t S t a f f
P a r e n t s
E x t e r n a l P a r t n e r s
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Features
Greycells’ unique strengths helps users derive maximum benefit: Comprehensive automation (20 modules)
and integrated system
Real time data management and processing
Limited Incremental Investment
Web-enabled option – Facilitates Remote accessNeed based access rights to different users
Flexible Modules – Pick and Choose modulesUser Friendly
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
System Administration
Process Registration
•Personal particulars, Corporate /
Parents details, Past Educational details, Course enquiry
•Assign Course, Class, Subjects and Fee Scheme
•Timetable
•Invoice / Payment Advice
Greycells Architecture
Internet
Course Management
Facility Management
Library
Accounting
Attendance
Examination
Payment
Kiosk Module/On Line Regn
SMS / Fax
E-mail server
Student Web access Internet
Lecturer web access
Corporate web access
Financialsystem
CRM
Security Definition
• Set User Rights - Student - Trainer Lecturer - Staff• Administer Integration of Legacy Systems
Self Registration
• Personal Particulars• Corporate/Parent details• Past Educational details• Course EnquiryEdit details
Individuals
Corporate / company
Intranet WebServer
DatabaseServer
Crystal Report
Firewall
BackupServer
Backup solution
Student Registration
StudentMembership
Student Information
Admission
Application
Online Test
Staff Information
Placement
Event Management
Hostel Management
e-Notice Board
e- I Card
Executive Reports
Payroll
Features : • Company data base• Company interaction
management• Interface for companies for
direct access of relevant data
Reports :• Student placement reports• Company interaction
reports
Features :
• Management reports encompassing all the modules
• Enable fast and precise information flow
• Facilitate fact based decision making
• Query based report generation
Features :
• Exam time table
• Grading
• Result publishing
Reports :
• Consolidated report cards
• Exam schedule view
• Class performance analysis reports
Features :
• Course creation
• Subject allocation to students
• Syllabus, Lesson plan
• Attendance
Reports :
• Course Offered
• Course / class / subject wise student strength
• Lesson plan variance
Features :
• Downloadable Forms
• Online Applications
Report :
• Total student queries reports
• Location wise applications
• Total application revenues
Features :
• Individualized e-mail accounts
• Support intranet email
• Compatible with internet mail
Features :
• Electronic Identification
• Facilitates transaction authentication and restricted entry (e.g. library, attendance)
Features :
• Single point information
• Fast and paperless information dissemination
• 24 hour access
Features :
• Room allocation
• Room inventory
• Hostel discipline
Reports :
• Room occupancy trends
• Hostel expenditure trends
Features :• Automated attendance
marking• Automated collation
Reports :• Student wise reports• Class wise reports• Teacher wise reports• Defaulter wise reports
Features :
• Financial Transactions
• P&L, Balance Sheet
• Automatic link to other modules
Reports :
• Period reports
• Entry modification reports
Features :•Booking a Facility For Event
•Scheduling Time Table•Notice For Students, Staff
•Holidays DeclarationReports :•View events by students, teachers
Features :
• Salary calculation
• Generate salary statement
Reports :
• Department wise salary outgo
• Designation wise salary outgo
Features :
• Infrastructure allocation to different facilities
• Integration with event management module
• Integration with finance modules
Reports :
• Facility wise inventory and investments
• Facility utilization trends
Features :
• Staff details (department, course papers, research papers, contact points, time table etc)
Reports :
• Department wise strength
• Designation wise strength
Features :
•Book purchase
•Journal subscription mgt
•Book search, issue & return
•Penalties
Reports :
•Period wise issue, return and purchase
•Book status reports
•Department wise, subject wise books
•Journal subscription status reports
Features :
• On-line examination
• Administration
• Automatic Correction
• Automatic Collation
Reports :
• Test Results
Features :
• Assignment fees to students
• Fee collection
• Automatic allocation to account heads
• Receipt statement generation
Report :
• Debtors position
• Period wise, category wise fee collections
Features :
• Student’s details (profile, academic, fees, placement etc)
Report :
• Individual proctor reports
Features :
• Selection process management (test, GDs, venue allocation, collation etc)
• Admit card generation
• E-mail communication with application
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Users
User Authentication
Parent
Teacher
Administrator
Student
Library Management
Course Management
Payment Management Human
Resource
Event & Scheduling
Notice Board
Greycells Process Flow
Exit
Attendance
Database Management
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Benefits
Improved Work/Process Flow
Faster information flowResponsive decision makingReduced errors Minimal duplication of work
Substantial Savings
ManpowerTime Ultimately financial
Improved Teacher Effectiveness – greater focus on teaching less on time consuming administrative functions
Improved Quality of InteractionParent - Institute Teacher - TeacherStudent - Teacher Intra Institute: Teachers, Administrators
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Technology Options
Home
IBM DB2
IBM WebSphere
Windows, Linux
JSPFront-End
Back-End
Web Server
OS
Internet Explorer 5 and above
Clients
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Thank youThank you
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Attendance
Teacher
ParentStudent
Administrator
View the Attendance of the Student
View His or Her Attendance
View Attendance Reports Take Attendance and View Attendance Reports
Mark Attendance
View attendance
Generate attendance based reports
Send alerts for short fall in attendance
Home
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Library Management
Teacher
Student
Administrator
Issue and return books
Issue and return books and view reports
Issue and return books with extra facilities
Book search Requisition and issuance of Book Issue through e-Card Generate defaulters List Calculate Penalties Book Purchase Report
Home
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Course Management
Student
Home
Teacher
Administrator
Creates Courses,Classes,Subjects
Creates Syllabus
Creates Time Table
Assign Course,Class And Subject
Schedule Exam
View Syllabus
View Time Table
Result Preparation
View Syllabus
View Time Table
View Exam Schedule
View Mark Sheet
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Employee Database
Payment Managementmanages the
payment details of students.
Student Parent
Administrator
It sends emails to remind payment due dates
sending automated alerts to parents
Collect DueAssign Fee Scheme
View Fee Details
Employee Details
Staff Directory
Staff’s Contacting Address
Payment Management
Human Resource
Pay Roll System
Calculating Pay Roll
Online Messaging
Sending MessageHome
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Notice board
Electronic Notice Board
Detailed Notice
Teacher
StudentAdministrator
Publish , Delete And View the notices View the notices
Home
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
User Authentication
Teacher
Student
Administrator
Parent
Home
Login Screens for Administrator Login Screens for Parent
Login Screens for TeacherLogin Screens for Student
Home
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Teacher PermissionsParents Permissions
Administrator Permissions
IBM Solutions for Academia
IBM Confidential © 2009 IBM Corporation
Click here for Demo
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