IAS Executive Board Meeting December 5 & 6, 2010 Bellagio...

IAS Executive Board Meeting December 5 & 6, 2010

Bellagio Hotel, Las Vegas, Nevada

Meeting Room: Van Gogh 2

Sunday, December 5, 2010 Action Items

# Time Category Type Presenter Agenda Item Supporting Documents

1 8:00 AM INF Breakfast 2 8:30 AM B DIS Zinger Financial Planning

Treasurer’s Report Q4.pptx

Q410-Treasurer.pdf

3 9:00 AM S DIS Nondahl IEEE Requirements for

Constitution and Bylaws IEEE_Requirements_for_Societies_2010_V

4 9:30 AM DIS Halpin Constitution and Bylaws

POLICIES and PROCEDURES Rev 1_

CONSTITUTION Rev 1_12_4_10.docx

BYLAWS Rev 1_12_4_10.docx

5 11:30 AM S DIS Bernstein Report on IEEE Leadership Meeting

Highlights of the TAB Leadership Orientatio

6 12:00 Noon

INF All Lunch

7 1:00 PM S DIS Nondahl Intersociety Cooperation (ICEMS publication, EV Conferences, IAS/PELS Jt. Transactions, other)

8 1:30 PM W Lequesne IAS Continuous Improvement

Pres Elect 2010 Q4_130.ppt

9 2:00 PM B PRO Lloyd 2011 IAS Annual Meeting

IAS Annual Meeting 2011.pptx




10 2:30 Nondahl Presentation First Policy (any conclusions from Oct. 2010 meeting?) Pres Elect 2010 Q3

Presentatio 1st.ppt

Presentation First - Powell.doc

11 3:00 PM Lequesne IAS Participation in the International Future Energy Challenge Pres Elect 2010 Q4

Future Energy Challen 11 3:30 PM Nondahl Formulation of the Consent

Agenda

12 Reports (if time permits) 13 7:00 PM All Dinner – Bellagio Hotel-

Gauguin II

Monday, December 6, 2010 7:30 AM Breakfast 13 8:00 AM B PRO Nondahl Welcome and Opening

Remarks

14 B PRO Nondahl Adoption of Agenda Moved: D. Durocher Seconded: D. Mills

15 B PRO Bernstein Attendance using roster: K. Peterson, T. Baldwin, D. Mills, D. Durocher, R. Tallam, P. Magyar, J. J. Dai, M. Halpin, R. Simmons, D. Zinger, B. Lloyd, A. Bagley, B. Lequesne, R. Lukazewski, G. Oriti, G. Parise, D. Kankam, M. Nelms, T. Nondahl Guests: M. Williams IAS Administrator: L. Bernstein

16 B PRO Nondahl Motion to approve consent agenda Moved: K. Peterson Seconded: M. Nelms

17 B MOT Motions 17.1 Lloyd Motion to approve contributing

$5K to the IEEE WIE Group. These moneys will be used to support the WIE magazine and will allow the IAS to promote our Society there.

Background. IEEE Women in




Engineering (WIE) is the largest international professional organization dedicated to promoting women engineers and scientists. The mission of IEEE WIE is to inspire, engage, encourage, and empower IEEE women worldwide. A presentation at the Q3 IAS Board Meeting was made by Janet Flores, our Liaison to the WIE group and a request was made for IAS support.

Passed – 17 in favor, 1 opposed

17.2 Lequesne Motion to clarify IAS policy concerning presentation requirements before publication; The policy of IAS is to normally require all IAS Transactions papers to have first been presented at a conference sponsored, or co-sponsored by the IAS, or by an entity of IAS. This policy does not apply to the Magazine, nor to special issues of the IAS Transactions or joint Transactions

Seconded by M. Nelms

Passed unanimously

18 W REP Reports Reports are listed beginning is

section 301

19 B PRO 7.0 Old Business 20 B PRO 8.0 New Business 21 B PRO 9.0 Closing Remarks – passed

gavel from T. Nondahl to B. Lequesne

22 B PRO 10. Adjourn: M. Halpin Seconded by: B. Lloyd




Consent Agenda # Time Submitter Type Presenter Agenda Item Supporting

Documents 201 SD Motion Nelms Motion to approve a conference

loan of $30,000 for the 2012 Cement Industry Technical Conference to be held May 14-17, 2012 in San Antonio, TX USA. Background: The budget has been reviewed and approved by the IAS Meetings Department as it meets the IEEE 20% surplus requirement.

202 SD Motion Nelms Motion to approve technical co-sponsorship of the 2011 International Conference on Applied Electronics (AE 2011) to be held September 7-8, 2011 at the University of West Bohemia in Pilsen, Czech Republic. Background: This is the first time that the IAS has been requested to be a technical co-sponsorship of this meeting. The Industrial Electronics Society and the IEEE Czechoslovak section are also technical co-sponsors. The attached MOU must be approved by all parties, including the IEEE. The MOU contains the standard IAS 20% limit on the papers eligible for review for the IAS Magazine and Transactions.

AE 2011 MoU rev2.doc

203 SD Motion Nelms Motion to approve technical co-sponsorship of the 4th International Conference on Logistics (LOGISTIQUA 2011) to be held May 20-22, 2011 in Hammamet, Tunisia. Background: This is the first time that the IAS has been a technical co-sponsor of this meeting. The IAS Tunisia Chapter is a technical co-sponsor of this conference. Several IAS members,

Logistiqua 2011 mou rev2.pdf




including Peter Magyar, will be involved in the review process. A conference organizer has reviewed and approved the attached MOU. The conference proceedings may be included in IEEE Xplore. In addition, a reference to the IAS publication policy, which is the standard 20% limit on papers eligible for review, is made in the MOU.

Nelms Motion to approve Courtesy Associates as the conference management firm for the 2011 IAS Annual Meeting in Orlando, FL. Background: Before the 2009 IAS Annual Meeting, a request for quotation was issued to conference management firms for the revised annual meeting format for a period of 5 years. Courtesy Associates was the only group that responded to the request.

Nelms Motion to approve a conference loan of $20,000 for the 2011 IAS Annual Meeting to be held October 9-13, 2011 in Orlando, FL. Background: The budget has been reviewed and approved as it meets the IEEE 20% surplus requirement. This is the standard loan amount for the meeting.

Lloyd Motion to approve hiring a professional logo design firm to create a logo for the IAS Annual Meeting such as http://www.logoworks.com/ not to exceed $500.

The result of this will be logo that “brands” the annual meeting and can be carried forward in future years.

Lequesne Motion to support the 2011

http://www.logoworks.com/




International Future Energy Challenge, with $5k in 2010 and $5K in 2011

Background: PELS is spearheading the renewal of the International Future Energy Challenge, a bi-annual competition for University students. PELS has invited PES, IES, PMSA (Power Sources Manufacturers Association), and IAS to join the process. If approved by IAS, all will have accepted the invitation. These 4 IEEE societies, plus EPE and NREL, used to co-sponsor the event until 2005. The 2007 and 2009 editions were sponsored by PELS and PSMA only. A longer term commitment could be envisioned after the first year in order to help with the management of the program.

Halpin Motion that the following

recommendations for Presidential appointments for Staff Department and Standing Committee Chairs be approved by the Executive Board:

Chair Education Department: Joe Sottile

Chair Meetings Department: Mark Nelms

Chair Awards Department: Andrew Bagley

Chair Chapters and Membership Development: Peter Magyar

Chair Standards Department: Bruce McClung




Chair Publications Department: Kevin Peterson

Chair Constitution and By-laws Committee: Thomas A. Nondahl

Chair Financial Planning Committee: Donald Zinger

Chair Intersociety Cooperation Committee: Tomy Sebastian

Chair Long-Range Planning Committee: David B. Durocher

Chair Nominating Committee: Thomas A. Nondahl

Chair Electronic Communications Committee: Rangaran Tallam

Background—Presidential appointments are expected to be done with approval of the Executive Board.

Reference: Executive Board Reports

301 Report Hebner Division II Director No report 302 Pres Report Nondahl President’s Report

3-4_President_1012.doc

ICEMS2010_ISC-FINAL.doc

303 VP Report Lequesne President Elect’s Report

Pres Elect 2010 Q4 report.pdf

304 Pres-Elect Report Lloyd Vice-President’s Report 305 Treas Report Zinger Treasurer’s Report

Reference: Operating Department Reports




401 OD Report Durocher Process Industries Report

PID Report_December 20

402 OD Report Kankam MSDAD Report

MSDAD 4th Qtr (Dec 5-6-2010) Reportx.pd

403 OD Report Baldwin I&CPS Report

I&CPS 2010 4th Quarter Report.pptx

404 OD Report Oriti IPCS Report

IPCSD Report Q4_2010.ppt

Reference: Staff Department Reports 501 SD Report Bagley Awards Department Report

2010 Q4 Awards Dpt Rp.doc

502 SD Report Magyar CMD Report

2010 Q4 Las Vegas CMD Report to EB.pdf

503 SD Report Dunn Education Department Report

IAS Education Dept Report_Dec 2010.doc

504 SD Report Nelms Meetings Department Report

Meetings Dept Report December 201

505 SD Report Peterson Publications Department Report

Pubs10Q4.doc

506 S Report Mills Standards Department Report Verbal report

507 SD Report Halpin Nominating Committee No report 508 SD Report Zinger Financial Planning Report No report 509 SD Report Lloyd Long Range Planning Report No report 510 SD Report Halpin Constitution & Bylaws Report 511 SD Report Inter-Society Cooperation

Report No report

512 SD Report Tallam Electronic Communication Report




Agenda Sections (column 1 of agenda)

ITEM Categories (column 3 of action items agenda)

S Strategy Discussion

R Refinement of Strategy

P Policy Determination

B Routine Business

W Written Report

* Procedural

1-199 Action Agenda

200-299 Consent Agenda

300-399 Reference: Executive Board Reports

400-499 Reference:Reports from Operating Departments

500-599 Reference: Staff Department Reports

ITEM Type (column 4 of agenda)

MOT Motion

INF Information Item

PRO Procedural

REP Report

DIS Discussion

MOTION Results (appended to title)

COMPLETED Discussion Completed

FAILED Motion Failed

IN PROCESS In Process

PASSED Motion Passed

POSTPONED Motion Postponed

RECONSIDERED Motion Reconsidered

TABLED Motion Tabled

UNFINISHED BUSINESS Unfinished Business

WITHDRAWN Motion Withdrawn




Submitter (column 5 of agenda – section

200+)

Pres President

Pres Elect President Elect

PP Past President

VP Vice President

Treas Treasurer

SD Staff Departments

OD Operational Departments

C & B Constitution and By-laws

EC Electronic Communications

FF Financial Planning

IC Intersociety Cooperation

LRP Long Range Planning

NC Nomination Committee

_ Blank

Dec. 5, 2010

Treasurer's Report to the IAS Executive Board – Oct. 2010 Since the last executive board meeting updates have been made in the financial summary, balance sheet, detailed financial report, and executive committee expenses. Financial Summary and Balance Sheet The society had surplus of $330,800 as of the end of the Oct. It had pooled assets of $4.2 Million and net worth of $4.9 Million. More information can be found on the following pages. Financial Detail Report The 2010 revenues and expenses are above projected values for the current period. The revenue increase exceeded that of the expenses making for the variance to be positive. Conferences, having both higher revenues and expenses, account for much of the variations. Also magazine income is higher than expected. Committee expenses are still considerably lower than budgeted. Details can be found on the following pages. Executive Committee Expenses The executive committee reported activities are below the projected budget. Most of the expenses that occurred during the IAS Annual Meeting were not included in the latees official reports from Oct. 31. Details of these expenditures can also be found on the following pages. Respectfully submitted,

Donald S. Zinger Treasurer, Industry Applications Society

5-Dec-10Treasurer's Report to the IAS Executive Board - Oct. 2010

IAS Financial Summary, 01-Jan-2010 to 31-Oct-2010

From TAB Summary Report Dated 09-NOV-10

Year-to-Date (YTD) Inflows 3,680,000$ YTD Budget 2,950,300$

Year-toDate (YTD) Outflows 3,349,200$ YTD Budget 3,086,600$

Rounding error -$

Net Surplus (Deficit) 330,800$

IAS Balance Sheet as of June 2010From TAB Balance Sheet Report dated 16-JUL-10

Assets 4,895,000$ Accounts Receivable 442,000$ Loans Receivable 222,000$ Prepaid Expenses -$

$Fixed Assets -$ Pooled Assets 4,231,000$ Rounding Error -$

Liabilities -$ Accounts Payable -$ Deferred Income -$

Net Worth 4,895,000$

INDUSTRY APPLICATIONS SOCIETY FINANCIAL DETAIL REPORTBased on TAB report dated: 31 OCT 2010

2004 2005 2006 2007 2008 2009 2010 2010 2010

ACTUALS ACTUALS ACTUALS ACTUALS ACTUALS FM 14 BUDGETBUDGET

YTDACTUAL

YTD VarianceTOTAL 676.8 590.3 998.0 704.3 (1464.4) 1536.3 125.5 (136.5) 331.0 467.5

00100 INTEREST INCOME 198.1 151.3 315.9 175.2 (2320.1) 1203.7 0.0 0.0 0.0 0.000870 TRANS ON INDUSTRY APPLICATIONS 275.5 294.6 391.8 458.5 307.7 272.2 183.8 173.3 198.7 25.400871 INDUSTRY APPLICATIONS MAGAZINE 17.5 (14.6) 25.3 50.9 115.8 66.1 12.9 34.9 118.5 83.600872 CD-ROM (4.6) (4.1) (3.6) (4.2) (2.0) 7.3 0.0 0.0 0.0 0.000873 IAS CONFERENCE DIGITAL LIBRARY 0.0 0.0 (5.7) 0.1 (0.2) (6.7) (7.5) (5.9) (6.4) (0.5)01499 PERIODICAL RELATED - OTHER (11.3) (66.9) 9.8 1.0 (1.4) (6.0) (7.7) (3.0) (3.1) (0.1)

NET 01600 NON PERIODICAL (7.1) (6.7) (18.6) (24.3) (19.3) (26.4) (51.6) (42.0) (25.9) 16.101700 MEETINGS/CONFERENCES 802.8 852.3 984.6 850.7 1215.9 744.5 993.4 539.9 726.4 186.501701 CONFERENCE - RELATED (6.2) (15.8) 1.0 (20.5) (4.2) (10.7) (6.0) (5.0) (15.4) (10.4)01800 ADMINISTRATION (378.2) (417.2) (484.4) (595.7) (387.7) (440.0) (498.0) (414.5) (414.8) (0.3)01900 COMMITTEE & OTHER (209.7) (182.5) (218.2) (187.5) (368.8) (276.6) (388.8) (325.1) (170.0) 155.101910 EXECUTIVE OFFICE 0.0 0.0 0.0 0.0 0.0 8.8 (105.0) (89.1) (77.0) 12.1

2004 2005 2006 2007 2008 2009 2010 2010 2010


YTDACTUAL

YTD VarianceTOTAL REVENUE 3689.1 2120.7 3975.7 3615.5 4288.1 4101.4 3833.1 2950.1 3680.0 729.900100 INTEREST INCOME 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.000870 TRANS ON INDUSTRY APPLICATIONS 543.6 527.0 614.3 696.8 587.5 576.1 543.5 471.8 464.3 (7.5)00871 INDUSTRY APPLICATIONS MAGAZINE 365.0 331.9 372.8 388.5 376.7 388.8 377.4 339.5 365.1 25.600872 CD-ROM 5.4 5.5 5.4 5.6 5.3 0.0 0.0 0.000873 IAS CONFERENCE DIGITAL LIBRARY 0.0 0.0 3.0 5.2 6.2 1.1 0.9 0.9 0.4 (0.5)01499 PERIODICAL RELATED - OTHER 2.4 2.8 1.7 0.4 0.3 0.0 0.3 0.2 0.1 (0.1)

REVENUE 01600 NON PERIODICAL 0.0 0.0 0.0 0.0 8.8 3.2 8.4 7.3 0.2 (7.1)01700 MEETINGS/CONFERENCES 2773.3 1253.8 2961.9 2534.3 3301.5 3132.0 2902.6 2130.4 2849.9 719.501701 CONFERENCE RELATED (0 2) 0 0 16 6 (15 3) 1 6 0 0 0 0 0 001701 CONFERENCE - RELATED (0.2) 0.0 16.6 (15.3) 1.6 0.0 0.0 0.001800 ADMINISTRATION 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.001900 COMMITTEE & OTHER (0.4) (0.3) 0.0 0.0 0.2 0.2 0.0 0.001910 EXECUTIVE OFFICE 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

2004 2005 2006 2007 2008 2009 2010 2010 2010


YTDACTUAL

YTD VarianceTOTAL EXPENSE/RMBSVC 3012.3 1530.312 2977.757 2911.264 5752.526 2565.2 3707.6 3086.6 3349.0 262.400100 RMBSVC INTEREST INCOME (198.1) (151.3) (315.9) (175.2) 2320.1 (1203.7) 0.0 0.000870 TRANS ON INDUSTRY APPLICATIONS 268.1 232.3 222.5 238.3 279.8 303.8 359.7 298.5 265.6 (32.9)00871 INDUSTRY APPLICATIONS MAGAZINE 347.5 346.5 347.5 337.6 260.9 322.7 364.5 304.6 246.6 (58.0)00872 CD-ROM 10.0 9.5 9.0 9.8 7.3 (7.3) 0.0 0.000873 IAS CONFERENCE DIGITAL LIBRARY 0.0 0.0 8.7 5.0 6.5 7.8 8.4 6.8 6.8 0.001499 PERIODICAL RELATED - OTHER 13.7 69.8 (8.1) (0.7) 1.7 6.0 8.0 3.2 3.2 0.0

EXPENSE 01600 NON PERIODICAL 7.1 6.7 18.6 24.3 28.1 29.6 60.0 49.3 26.1 (23.2)01700 MEETINGS/CONFERENCES 1970.5 401.5 1977.3 1683.6 2085.6 2387.5 1909.2 1590.5 2123.5 533.001701 CONFERENCE - RELATED 6.0 15.8 15.5 5.3 5.8 10.7 6.0 5.0 15.4 10.401800 ADMINISTRATION 378.2 417.2 484.4 595.7 387.7 440.0 498.0 414.5 414.8 0.301900 COMMITTEE & OTHER 209.3 182.2 218.2 187.5 369.0 276.7 388.8 325.1 170.0 (155.1)01910 EXECUTIVE OFFICE 0.0 0.0 0.0 0.0 0.0 (8.8) 105.0 89.1 77.0 (12.1)

IEEE Account No Budget Category Budgeted Spent Remaining

Total of All Listed Accounts 427,200$ 157,802$ 269,398$

Treasurer's Report to the IAS Executive Board - Oct, 2010Year 2010 Executive Board Budget/Expense Summary

As of Aug. 31, 2010

, , ,

00870 40060 Salary, Transactions Editor 15,600$ 10,962$ 4,638$ 00870 45150 Reimbursed Expenses, Transactions Editor 7,200$ 4,090$ 3,110$

00871 40060 Salary, Magazine Editor 15,600$ 10,961$ 4,639$ 00871 45150 Reimbursed Expenses, Magazine Editor 7,200$ 3,998$ 3,202$

01900 40815 Reimbursed Expenses IAS President 12 000$ 6 024$ 5 976$01900 40815 Reimbursed Expenses, IAS President 12,000$ 6,024$ 5,976$ 01900 40831 Chapters 75,600$ 29,198$ 46,402$ 01900 40833 Distinguished Lecturer Program 9,600$ 13,728$ (4,128)$ 01900 40841 Operating Departments/Technical Committees 19,200$ (1,300)$ 20,500$ 01900 40851 Membership 10,800$ 50 10,750$ 01900 40861 Executive Board 208,800$ 41,783$ 167,017$ 01900 40871 Awards 2,400$ 2,178$ 222$ 01900 40872 Awards HQ Expenses 43,200$ 36,130$ 7,070$ 01900 40872 Awards HQ Expenses 43,200$ 36,130$ 7,070$

Treasurer’s Report

IAS Executive Board Dec. 2010

Overview

• Financial summary and balance sheet • Financial detail report • Executive board expenses

Financial Summary

• Surplus through Oct. $331 K

IAS Financial Summary, 01-Jan-2010 to 31-Oct-2010

From TAB Summary Report Dated 09-NOV-10

Year-to-Date (YTD) Inflows 3,680,000$ YTD Budget 2,950,300$

Year-toDate (YTD) Outflows 3,349,200$ YTD Budget 3,086,600$

Rounding error -$

Net Surplus (Deficit) 330,800$

Balance Sheet • Not updated since July • Net worth $4895 K

From TAB Balance Sheet Report dated 16-JUL-10Assets 4,895,000$

Accounts Receivable 442,000$ Loans Receivable 222,000$ Prepaid Expenses -$ Fixed Assets -$ Pooled Assets 4,231,000$ Rounding Error -$

Liabilities -$ Accounts Payable -$ Deferred Income -$

Net Worth 4,895,000$

Year to Date Revenues • Above projected

2010 2010 2010

BUDGETBUDGET

YTDACTUAL

YTD VarianceTOTAL REVENUE 3833.1 2950.1 3680.0 729.900100 INTEREST INCOME 0.0 0.000870 TRANS ON INDUSTRY APPLICATIONS 543.5 471.8 464.3 (7.5)00871 INDUSTRY APPLICATIONS MAGAZINE 377.4 339.5 365.1 25.600872 CD-ROM 0.0 0.000873 IAS CONFERENCE DIGITAL LIBRARY 0.9 0.9 0.4 (0.5)01499 PERIODICAL RELATED - OTHER 0.3 0.2 0.1 (0.1)

REVENUE01600 NON PERIODICAL 8.4 7.3 0.2 (7.1)01700 MEETINGS/CONFERENCES 2902.6 2130.4 2849.9 719.501701 CONFERENCE - RELATED 0.0 0.001800 ADMINISTRATION 0.0 0.001900 COMMITTEE & OTHER 0.0 0.001910 EXECUTIVE OFFICE 0.0 0.0

Year to Date Expenses • Under-budget

2010 2010 2010

BUDGETBUDGET

YTDACTUAL

YTD VarianceTOTAL EXPENSE/RMBSVC 3707.6 3086.6 3349.0 262.400100 RMBSVC INTEREST INCOME 0.0 0.000870 TRANS ON INDUSTRY APPLICATIONS 359.7 298.5 265.6 (32.9)00871 INDUSTRY APPLICATIONS MAGAZINE 364.5 304.6 246.6 (58.0)00872 CD-ROM 0.0 0.000873 IAS CONFERENCE DIGITAL LIBRARY 8.4 6.8 6.8 0.001499 PERIODICAL RELATED - OTHER 8.0 3.2 3.2 0.0

EXPENSE 01600 NON PERIODICAL 60.0 49.3 26.1 (23.2)01700 MEETINGS/CONFERENCES 1909.2 1590.5 2123.5 533.001701 CONFERENCE - RELATED 6.0 5.0 15.4 10.401800 ADMINISTRATION 498.0 414.5 414.8 0.301900 COMMITTEE & OTHER 388.8 325.1 170.0 (155.1)01910 EXECUTIVE OFFICE 105.0 89.1 77.0 (12.1)

Year to Date Net • Net surplus above budgeted

2010 2010 2010

BUDGETBUDGET

YTDACTUAL

YTD VarianceTOTAL 125.5 (136.5) 331.0 467.5

00100 INTEREST INCOME 0.0 0.0 0.0 0.000870 TRANS ON INDUSTRY APPLICATIONS 183.8 173.3 198.7 25.400871 INDUSTRY APPLICATIONS MAGAZINE 12.9 34.9 118.5 83.600872 CD-ROM 0.0 0.0 0.0 0.000873 IAS CONFERENCE DIGITAL LIBRARY (7.5) (5.9) (6.4) (0.5)01499 PERIODICAL RELATED - OTHER (7.7) (3.0) (3.1) (0.1)

NET 01600 NON PERIODICAL (51.6) (42.0) (25.9) 16.101700 MEETINGS/CONFERENCES 993.4 539.9 726.4 186.501701 CONFERENCE - RELATED (6.0) (5.0) (15.4) (10.4)01800 ADMINISTRATION (498.0) (414.5) (414.8) (0.3)01900 COMMITTEE & OTHER (388.8) (325.1) (170.0) 155.101910 EXECUTIVE OFFICE (105.0) (89.1) (77.0) 12.1

Executive Board Details • Expenditures behind projected

IEEE Account No Budget Category Budgeted Spent Remaining

Total of All Listed Accounts 427,200$ 157,802$ 269,398$

00870 40060 Salary, Transactions Editor 15,600$ 10,962$ 4,638$ 00870 45150 Reimbursed Expenses, Transactions Editor 7,200$ 4,090$ 3,110$

00871 40060 Salary, Magazine Editor 15,600$ 10,961$ 4,639$ 00871 45150 Reimbursed Expenses, Magazine Editor 7,200$ 3,998$ 3,202$

01900 40815 Reimbursed Expenses, IAS President 12,000$ 6,024$ 5,976$ 01900 40831 Chapters 75,600$ 29,198$ 46,402$ 01900 40833 Distinguished Lecturer Program 9,600$ 13,728$ (4,128)$ 01900 40841 Operating Departments/Technical Committees 19,200$ (1,300)$ 20,500$ 01900 40851 Membership 10,800$ 50 10,750$ 01900 40861 Executive Board 208,800$ 41,783$ 167,017$ 01900 40871 Awards 2,400$ 2,178$ 222$ 01900 40872 Awards HQ Expenses 43,200$ 36,130$ 7,070$

Treasurer's Report to the IAS Executive Board - Oct, 2010Year 2010 Executive Board Budget/Expense Summary

As of Aug. 31, 2010

IEEE Constitutional and Bylaws Requirements for Technical Societies Thomas A. Nondahl 2009-2010 IAS President IAS Executive Board Meeting, Dec. 2010 Prepared 29-Nov-2010

Six +1 Society Must Haves

Language for quorums Action of a governing body Membership of the nominations and appointments committee Petition signature requirements Language for referring to the IEEE Executive Director Voting of the presiding officer Election of executive board members

Language for Quorums

A majority of the voting members of the [governing body] or any committee thereof shall constitute a quorum. (Ref: IEEE Bylaw I-300.5)

Action of a Governing Body 1 of 5 a) The vote of a majority of the votes of the

members present and entitled to vote, at the time of vote, provided a quorum is present, shall be the act of the [governing body] or any committee thereof.

(Helpful Note: If the quorum of the Governing Body or any or its committees is 11 members and all are present and entitled to vote, at the time of vote, a minimum of 6 affirmative votes of those members will be required to pass the motion).

Action of a Governing Body 2 of 5 b) The [governing body] or any committee

thereof may meet and act upon the vote of its members by any means of telecommunication. The normal voting requirements shall apply when action is taken by means of telecommunications equipment allowing all persons participating in the meeting to hear each other at the same time.

(Helpful Note: In person meeting quorum and voting rules apply when meeting is held by any means of telecommunication)

Action of a Governing Body 3 of 5 c) The [governing body] or any committee thereof may take

action without a meeting if applicable (e.g. email voting). An affirmative vote of a majority of all the voting members of the [governing body] or any committee thereof shall be required to approve the action. The results of the vote shall be confirmed promptly in writing or by electronic transmission. The writings and/or electronic transmissions shall be filed with the minutes of the proceedings of the [governing body] or any committee thereof. “Electronic transmission” means any form of electronic communication, such as e-mail, not directly involving the physical transmission of paper, that creates a record that may be retained, retrieved and reviewed by a recipient thereof, and that may be directly reproduced in paper form by such a recipient.

Best Practices for Conducting Meetings/Motions by Email have been prepared by IEEE Corporate as a guideline. The information is available at http://www.ieee.org/web/aboutus/whatis/policies/email_meetings.html

Action of a Governing Body 3 of 5, continued http://www.ieee.org/about/corporate/governance/email_meetings.html

IEEE Board of Directors and the boards and committee

reporting directly to the Board of Directors are required to have unanimous written consent on matters acted upon between regular or special face-to-face meetings. The IEEE Board of Directors adopted a less stringent voting requirement for those committees and boards that do not report directly to the IEEE Board of Directors. For these organizational units, unanimous written consent is not required when an action is taken without a formal meeting if votes are cast via mail service, e-mail, or other electronic means.

IAS can retain the requirement of unanimous e-mail votes

Action of a Governing Body 4 and 5 of 5 d)Voting. Individuals holding more than

one position on the [governing body] or any committee thereof, shall be limited to one vote on each matter being considered by the [governing body] or committee.

e)Proxy voting is not allowed.

Membership of the nominations and appointments committee a. The Chair of the N&A Committee shall be either the past past chair or the

immediate past chair of the [governing body] (to be specified by organizational unit). In the event of the incapacity or conflict of interest of the Chair, the most recent Past Chair of the N&A Committee available shall be the Chair of the N&A Committee. With extenuating circumstances, a different individual may be appointed to this position.)

b. Chairs shall not be eligible to be elected to the [governing body] during their term of service.

c. At least two-thirds of the voting members of the N&A Committee shall be elected or appointed by the [governing body]. ]. (Note: Chair is counted here) (Requirement will be considered met if governing documents specify a progression on the Nominations Committee. E.g. Past President becomes Chair)

d. A member of an N&A Committee may be nominated and run for a position for which such member’s respective N&A Committee is responsible for making nominations only on the following conditions: (i) the nomination is not made by a member of the same N&A Committee and (ii) the member resigns from the N&A Committee prior to its first meeting of the year in which the nomination shall be made.

Petition signature requirements

For each elective office of the Society, individual voting members eligible to vote in such election may nominate candidates either by a written petition or by majority vote at a nomination meeting of the organizational unit, provided such nominations are made at least 28 days before the date of election. The number of signatures required on a petition shall be determined in accordance with IEEE Bylaws as follows. For all positions where the electorate is less than 30,000 voting members, signatures shall be required from 2% of the eligible voters. For all positions where the electorate is more than 30,000 voting members, 600 signatures of eligible voters plus 1% of the difference between the number of eligible voters and 30,000 shall be required.

Members shall be notified of all duly made nominations prior to the election. Prior to submission of a nomination petition, the petitioner shall have determined that the nominee named in the petition is willing to serve, if elected; evidence of such willingness to serve shall be submitted with the petition.

Petition signature requirements Continued

Signatures can be submitted electronically through the official IEEE society annual election website, or by signing and mailing a paper petition. The name of each member signing the paper petition shall be clearly printed or typed. For identification purposes of signatures on paper petitions, membership numbers or addresses as listed in the official IEEE membership records shall be included. Only signatures submitted electronically through the IEEE society annual elections website or original signatures on paper petitions shall be accepted. Facsimiles, or other copies of the original signature, shall not be accepted. The number of signatures required on a petition shall depend on the number of eligible society voters, as listed in the official IEEE membership records at the end of the year preceding the election.

Language for referring to the IEEE Executive Director

Insert “IEEE” before “Executive Director” when referring to IEEE’s chief operating officer in all respective governing documents (to differentiate between IEEE’s chief operating officer and other positions within the IEEE that carry the same title).

Voting of the presiding officer

The presiding officer of the (Governing Body) shall have no vote on the (Governing Body) except if the vote is by secret ballot or unless the Chair’s vote can change the outcome of the vote

Nice to Have 1a: Removal of Governing Board Members 1. Vote to Remove an Appointed Member of the

Society [Governing Body] or Committee. A member of a Society [Governing Body] or committee may be removed as a member of that Board or Committee, with or without cause, by affirmative vote of two-thirds of the votes of the members of the appointing body present at the time of the vote, provided a quorum is present, to remove such Board or Committee member.

Nice to Have 1b: Removal of Governing Board Members 2. Vote to Remove an Elected Member of the Society [Governing Body].

An Officer/Elected Member elected by the voting members of IEEE [Organizational Unit] may be removed from office, with or without cause, by a vote of the voting members of the IEEE [Organizational Unit] who elected that person, within thirty days following either:

(a) the affirmative vote of two-thirds of the votes of the members of the [Governing Body] present at the time of the vote, provided a quorum is present, on a motion to remove such individual, or

(b) the receipt by IEEE of a petition signed by at least 10% of the total number of voting members in the society moving for the removal of such individual, a ballot on such motion shall be submitted to the voting members of the society. If a majority of the ballots cast by the voting members for or against such motion are to remove such individual, the individual shall be removed from such positions.

c) Any further procedures should be specified in this section.

Nice to Have 2: Conflict Resolution Procedures

Sample from SSCS Bylaws 18.0 Conflict Resolution Procedures 18.1 As circumstances require, the President shall appoint a Conflict Resolution Committee of three or more Society members having expertise in the area of said conflict. 18.2 All members of the committee shall be free of conflict and not involved in the situation. All discussions shall be handled in a confidential manner 18.3 The committee will investigate the issues and attempt to resolve the conflict as expeditiously as possible. 18.4 A short report shall be presented to the AdCom when the committee finishes it work, and the committee shall then be dissolved. 18.5 If satisfactory resolution is not achieved, the issue can be escalated to TAB and the IEEE for further action.

Election of Governing Board Members

Per Ed Rezek, in June 2010, TAB and IEEE BoD approved a new rule for TAB Operations Manual: – The number of candidates on a slate for

S/C Officer, AdCom and BoD elections shall be no less than one and a half times the number of vacant positions

– In the event that this cannot be reasonable accommodated, the Vice President, Technical Activities may at his/her discretion allow a smaller slate

Election of Governing Board Members

Possible IAS actions to comply: – Have two candidates for all member-at-

large positions – Have two candidates for Society VP – Remove Department Chairs from slate of

elected ExBd members

Proposed Requirements for Societies with IEEE Staff

IEEE and TAB have a proposal for constitution/bylaws language governing administrative aspects of IEEE staff members who support Societies – The language gives IEEE staff members

sole authority to hire, evaluate, transfer, and take any other type of action

– PES and other large societies have objected to the language proposed by IEEE

To address Volunteer Leadership Concerns

Volunteer involvement in IEEE Staff Management Processes: –Hiring(including Job description) –Goal Setting –Performance Review

Institutionalizing volunteer involvement in IEEE staff documents –Still some concerns about scope of

volunteer involvement 12/2/2013 20

Mary Ward-Callen Slide

Appendix

IAS Council Reorganization

IAS Council Reorganization - Background

IEEE requires that a quorum be a majority of the voting members The IAS Council has not had a majority of members voting in at least 10 years – The quorum specified in the IAS Constitution is

25% of the members.

Analysis of the voting shows two problems: – The Chapter Chairs form the majority of the

Council members – Fewer than 25% of the Chapter Chairs voted in

2009 and 2010.

IAS Council Reorganization - Council Members (262)

1.1—The council membership shall consist of the Society Executive Board (ExecBoard) (22) and all Society Past Presidents (who are members of IEEE) (22) as well as the following ex-officio members: – 1. Department officers of the Operating (11) and

Staff (0) Departments. – 2. Technical Committee (18) and Standing

Committee Chairs (12) of the Operating Dept’s. – 3. Chapter Chairs (or duly appointed delegates)

(150) and Area Chairs of the Chapters Dep’t. (10) – 4. Committee Chairs of the Staff Departments. (16)

13 from CMD and 3 from Publications

– 5. IAS Transactions Editor and IAS Magazine Editor and IAS Web Editor. (0)

No Web Editor, TE is Past President, ME is Standing Comm. Chair

IAS Council Reorganization - Proposed Solution

In December 2009 the IAS Board approved the following motion:

Motion to amend the IAS Constitution to remove Chapter Chairs from the IAS Council. Background: IEEE recently required that a quorum for all governing bodies to conduct business is 50% of the voting members. The IEEE council vote in 2009 did not meet that requirement. An analysis of the voting showed that only 17% of the Chapter Chairs cast a ballot. Twenty percent of Chapter Chairs responded that they had no interest in casting a ballot and the rest did not answer repeated requests to cast a ballot. Since Chapter Chairs have increased in number from 24 to 129 in the last thirty years, they now compose a majority of the council members. The Council cannot function effectively with a majority of members who do not participate. Chapter Chairs will still be represented on the Council through the Section Chairs.

IAS Council Reorganization - Proposed Solution 1

1.1—The council membership shall consist of the Society Executive Board (ExecBoard) and all Society Past Presidents (who are members of the Institute) as well as the following ex-officio members: – 1. Department officers of the Operating and Staff

Departments. – 2. Technical Committee and Standing Committee

Chairs of the Operating Departments. – 3. Chapter Chairs (or duly appointed delegates) and

Area Chairs of the Chapters Department. – 4. Committee Chairs of the Staff Departments. – 5. IAS Transactions Editor and IAS Magazine Editor

and IAS Web Editor.

IAS Council Reorganization - Proposed Solution 2

1.1—The council membership shall consist of the Society Executive Board (ExecBoard) and all Society Past Presidents (who are members of the Institute) as well as the following ex-officio members: – 1. Department officers of the Operating and Staff

Departments. – 2. Technical Committee and Standing Committee

Chairs of the Operating Departments. – 3. Chapter Chairs (or duly appointed delegates) and

Area Chairs of the Chapters Department. – 4. Up to 20 Chairs of IAS Chapters which are not

jointly organized with another IEEE Society – 5. Committee Chairs of the Staff Departments. – 6. IAS Transactions Editor, IAS Magazine Editor and

IAS Web Editor.

POLICIES and PROCEDURES Rev 1_12_4_10IAS Policies & Procedures Manual Page 1 of 56 December 2010

THE INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS, INC.

INDUSTRY APPLICATIONS SOCIETY

POLICY AND PROCEDURES MANUAL

The purpose of this manual is to provide a repository for information and policies not contained in the Industry Applications Society Constitution and Bylaws, as published annually on the Society’s web site, www.ieee.org/ias. These policies and procedures shall prevail unless superseded by subsequent actions by the Institute of Electrical and Electronics Engineers (hereinafter referred to as the IEEE), Industry Applications Society Council, or the Industry Applications Society Executive Board. Other documents that govern the operation of the Industry Applications Society (hereinafter referred to as the IAS), are:

The IEEE Constitution and Bylaws The IEEE Policy and Procedures Manual The IAS Constitution and Bylaws The IEEE Conference Organization Manual

The policies and procedures were reaffirmed by ballot of the Executive Board of the IAS on September 26, 1988, April 30, 1990, October 13, 1998 and subsequently on October 11, 2006. September 1988, Robert B. Voller, 1987 Society President Revised April 1990, Lloyd A. Morley, 1988 Society President Revised October 1998, Barry C. Brusso, 1995 Society President Revised October 2006, Kevin L. Peterson, 2004 Society President


TABLE OF CONTENTS

1.0 SOCIETY OFFICERS 6

1.1.0 Society President Responsibilities 6

1.1.1 Policy for TAB Meeting Expenses 7

1.2.0 Society President-Elect Responsibilities 7

1.3.0 Society Vice President Responsibilities 8

1.4.0 Society Administrative Office Responsibilities 8

1.4.1 Policy on Officers and Committee Correspondence Stationery 9

1.4.2 Board and Council Meetings 9

1.4.3 Minutes Distribution 10

1.4.4 Arrangements for Executive Board, Council and Annual Meeting Special Functions 10

1.4.5 Annual Elections 12

1.5.0 Society Treasurer Responsibilities 12

1.6.0 Past President Duties 13

2.0 OPERATING DEPARTMENTS 14

2.1.0 Operating Department Officers 14

2.1.1 Operating Department Chair — Responsibilities 14

2.1.2 Vice Chair - Technical — Responsibilities 15

2.1.3 Vice Chair - Papers — Responsibilities 16

2.1.4 Other Departmental Officers 17

2.1.5 Duties of Operating Departments and Committees 18 2.1.5.1 Technical Information Dissemination 18 2.1.5.2 Sub-committee Organization 18

2.2.0 Operating Departments — Technical and Staff Committees 19

2.2.1 Process Industries Department Committees 19

2.2.2 Industrial and Commercial Power Systems Department Committees 19

2.2.3 Industrial Power Conversion Systems Department Committees 19

2.2.4 Manufacturing Systems Development & Applications Department Committees 20


2.3.0 Scopes of Technical Committees 21

2.3.1 Process Industries Department 21

2.3.2 Industrial and Commercial Power Systems Department 21

2.3.3 Industrial Power Conversion Systems Department 22

2.3.4 The Manufacturing Systems Development & Applications Department 22

2.4.0 Guidelines for Technical Committee Operations 23

3.0 STAFF DEPARTMENTS 25

3.1.0 Staff Departments Committees 25

3.2.0 Duties of Staff Departments and Committees 26

3.3.0 Awards Department 26

3.3.1 Awards Department Committees 27 3.3.1.1 Society Outstanding Achievement Award Committee 27 3.3.1.2 Society Distinguished Service Award Committee 28 3.3.1.3 Society Outstanding Young Member Award Committee 29 3.3.1.4 Fellows Review Committee 30 3.3.1.5 Awards Nominations Committee 31

3.4.0 Chapters and Membership Department 31

3.4.1 Chapters and Membership Department Chair’s Responsibilities 31

3.4.2 Chapters and Membership Department Committees 32

3.4.3 Chapters and Membership Department Committees Chair Responsibilities 33 3.4.3.1 Chapters Committee Chair 33 3.4.3.2 Membership Committee Chair 33 3.4.3.3 Technical and Professional Outreach Program Committee Chair 34 3.4.3.4 Regional Workshop Committee Chair 34 3.4.3.5 Leadership Training Committee Chair 35 3.4.3.6 Awards Committee Chair 36 3.4.3.7 Chapters Electronic Publications Committee Chair 36 3.4.3.8 Distinguished Lecturer & Regional Speaker (DL & RS) Program Committee Chair 36

3.5.0 Education Department 37

3.6.0 Meetings Department 40

3.6.1 Scope 40

3.6.2 Meeting Loan Advance Policy 41

3.6.3 Organizational Structure of Meetings Department 41 3.6.3.1 Chair, Meetings Department 41 3.6.3.2 Technical Program Coordinator 42


3.6.3.3 Conference Policies 42 3.6.3.4 Conference Etiquette Rules for Vendor Entertainment at IAS Sponsored Conferences 43 3.6.3.5 Guidelines for Technical Conferences Held in Conjunction with Other Entities 44

3.7.0 Publications Department 44

3.7.1 Publications Department Chair’s Responsibilities 45

3.7.2 Publications Department Committees 45

3.7.3 Procedures for Processing Technical Papers 46

3.7.4 Other Publications Department Procedures 46

3.8.0 Standards Department 47

3.8.1 Standards Department Responsibilities: 47

3.8.2 Standards Department Chair’s Responsibilities: 47

3.8.3 Standards Department Committees 48 3.8.3.1 Standards Management Committee 48 3.8.3.2 Awards Committee 48 3.8.3.3 ANSI Activities Committee 49 3.8.3.4 International Standards Committee 49 3.8.3.5 Safety Committee 49 3.8.3.6 Mining Safety Standards Committee 49 3.8.3.7 NEC Nominations Committee 49

3.8.4 Standards Department Committee Chair’s Responsibilities: 49

3.8.5 Consultation with Other Affected IAS and IEEE Components 49

4.0 STANDING COMMITTEES 50

4.1.0 Constitution and Bylaws Committee 50

4.2.0 Financial Planning Committee 50

4.3.0 Inter-Society Cooperation Committee 50

4.4.0 Long-Range Planning Committee 51

4.5.0 Nominating Committee 51

4.6.0 Electronic Communication Committee 52


5.0 FINANCES 52

5.1.0 Funding of Committee Expense 52

5.2.0 Guide for Department Expenditures 53

5.3.0 Financing of Awards 54

5.4.0 Travel Reimbursement 55


1.0 SOCIETY OFFICERS

1.1.0 Society President Responsibilities

The IAS Bylaws, Article 10.1, describe the President’s duties. Additional responsibilities are: 1. Plan the agenda for and conduct all meetings of the Executive Board (ExecBoard)

and of the Council. (As noted in the Bylaws, in the absence of the President, the responsibility to conduct these meetings is assumed by the Society President Elect or Vice President.)

2. Represent the IAS on, and serve as a member of, the IEEE Technical Activities Board (TAB). It is anticipated that the President attends all meetings of TAB (which are usually held three times per year).

3. Promote and coordinate the nomination of qualified Society members for election or appointment to offices, standing committees and boards of the IEEE.

4. Provide an effective channel of communications between the ExecBoard and the TAB officers, Division II Director, and the Technical Activities Department at IEEE Headquarters.

5. Make recommendations to the ExecBoard concerning the appointment of the ExecBoard standing committee chairs.

6. Review the recommendations of the Nominating Committee concerning those who might serve as members of the ExecBoard, and make final recommendations to the ExecBoard.

7. Prepare the President’s Message article for each issue of the IEEE Industry Applications Magazine.

8. Provide counsel for the planning and activities associated with the Society Annual Meeting.

9. Support and encourage a continuing Society membership growth program.

10. Endorse the Society Strategies and Five Year Plan through encouragement of the ExecBoard.

11. Stimulate the services and growth of Society Chapters. 12. Endorse and assist the Society publications program through the IEEE Industry

Applications Magazine and the IEEE Transactions on Industry Applications.


13. Promote and encourage Inter-Society cooperation with the IAS among IEEE and

non-IEEE entities.

1.1.1 Policy for TAB Meeting Expenses

Unless funded by IEEE, the Society will pay expenses for the IAS Society President or his/her delegate to attend required TAB meetings/functions or other TAB activities undertaken in response to the TAB Vice President requests. Additionally, the Society will pay the expenses of the President-Elect to attend all the TAB meetings during the year immediately prior to his/her term as President.

1.2.0 Society President-Elect Responsibilities

The Society Bylaws, Article 10.2, describe the President-Elect’s duties. Additional responsibilities are: 1. A principal responsibility of the President-Elect is to serve as General Chair for

the IAS Annual Meeting. 2. The President-Elect is responsible for the overall planning and operations of the

IAS Annual Meeting

3. The President-Elect is the primary interface between the IAS and the local organizing committee for the IAS Annual Meeting.

4. The President-Elect is the primary interface between the IAS and any professional

conference management firm hired to support the IAS Annual Meeting.

5. The President-Elect works with the Annual Meeting Finance Chair/Treasurer and the professional conference management firm to develop and submit in a timely fashion a conference budget that meets IEEE requirements.

6. The President-Elect will make regular reports on the planning and organization of

the IAS Annual Meeting to the IAS Executive Board.

7. The President-Elect will prepare information on the IAS Annual Meeting for publication in the IAS Magazine.

8. The IAS Annual Meeting may be organized in conjunction with a committee from

a local Section or Chapter. The President-Elect will determine, in agreement with


the Society President, the percentage of conference surplus to be given to the local Section or Chapter in accordance with current IAS policy.

1.3.0 Society Vice President Responsibilities

The Society Bylaws, Article 10.3, describe the Vice President’s duties. Additional responsibilities are:

1. The principal responsibility of the Vice President is to serve as Chair of the Long

Range Planning Committee.

1.4.0 Society Administrative Office Responsibilities

The following describes the IAS Administrative Office responsibilities:

1. Send all notices for Society Executive Board and Council meetings.

2. Arrange the place for the Society Executive Board and Council meetings at the direction of the President.

3. Prepare the agenda for the Society Executive Board and Council meetings at the direction of the President.

4. Distribute meeting notices to the Society Executive Board and Council.

5. Take and process the minutes for all Society Executive Board and Council meetings.

6. At one time at the beginning of the year, notify the IEEE TAB of the time and location for all of the year’s Society Executive Board and Council meetings.

7. Distribute motions for electronic balloting.

8. Prepare the ballot for the election of the Society Executive Board Officers and forward to IEEE for duplication, mailing, and counting of the returned ballots.

9. In conjunction with the Chair of the Nominating Committee, Nnotify the Society President of the election results. and announce them to the Executive Board and the Council.

10.9.Notify the Society Magazine editor about announcements or ExecBoard information.

Formatted: Indent: Left: 0"


11.10.Order stationery. 12.11.Handle other correspondence as directed by the Society President.

13.12.Order President's and Past President's pins, certificates of recognition for outgoing

Board members, and other items as directed by the Society President for distribution at the December Executive Board meeting.

1.4.1 Policy on Officers and Committee Correspondence Stationery

1. IEEE Industry Applications Society stationery is available for official society or committee correspondence.

2. IEEE-IAS personalized stationery, with the volunteer’s name, address, phone, fax and

email, is approved for use by the IAS Executive Board.

Titles will be written in as part of the correspondence after the originator’s name at the end of the correspondence.

3. IEEE-IAS Committee stationery used by departments, technical committees, local

conference committees, etc., will include committee members’ names, titles, affiliations and phone numbers in a column along the left-hand margin of the IEEE-IAS stationery. The stationery will be distributed to committee members in as-required quantities by the IAS Administrative Office.

4 . Requests for IEEE-IAS stationery should be submitted to the IAS Administrative

Office by November 1 of the year preceding the assignment or committee activity. The IAS Administrative Office will forward appropriate requests to IEEE Technical Activities for printing and distribution.

5. Costs for stationeairy should be included in the appropriate budget line and considered

as a part of the total Society budget

1.4.2 Board and Council Meetings The IAS Administrative Office shall be responsible for distributing the following items

prior to board and/or council meetings:

1. Minutes from previous meeting. 2. Any reports of the Executive Board Members sent to the IAS Administrative Office

in advance. 3. Meeting Agenda.


4. Attendance list containing the names of all members with spaces to mark whether

they had planned on attending and whether they actually attended. 5. Information on hotel accomodations where the meeting is being held.

1.4.3 Minutes Distribution It is the IAS Administrative Office responsibility to:

As soon as the draft minutes for a meeting have been prepared, an advance electronic copy should be sent to the Society President, President-Elect, Vice President, Treasurer, and Immediate Past President for their review and comments. Allow these individuals about two weeks for comments. Send advance copies to the IAS Transactions and Magazine editors if the minutes contain information important to these publications. Distribute the finished minutes in electronic copy, including all attachments, to IEEE Technical Activities, the IAS Web Editor and all Society Council members. The electronic copy shall include the minutes, agenda, attendance list, committee and department Chair's reports, appointment lists, and any other information that is appropriate.

1.4.4 Arrangements for Executive Board, Council and Annual Meeting Special Functions

One of the duties of the IAS Administrative Office is to arrange for the meeting rooms and other facilities for the Executive Board and the Council. The following are some considerations:

1. Arrangements should be made approximately 2 months in advance. 2. Executive Board meetings:

a. Room size should be for 30, plus about 6 extra chairs. b. The table arrangement should be u-shaped or "board"-shaped, allowing two

people per six-foot table. This should provide members with ample room for all of their materials.

c. The place and date of the meetings are determined by the Society President and are usually known by the December ExecBoard meeting of the previous year.

d. The February/March meeting is typically held in conjunction with APEC. The first two meetings are typically President often chooses to have the May meeting held in conjunction with one of the Society Department or Technical Committee conferences. The October meeting is always held at the IAS Annual Meeting. In these cases the IAS Administrative Office needs to coordinate the Executive Board arrangements with the Conference General Chair.


e. When negotiating with a hotel for an Executive Board meeting, the IAS Administrative Office should request a block of 25 rooms to be held and arrange for a room rate. (Usually there will be about 25 at regular meeting, so the hotel should offer a special room rate.)

f. Prior to the Board meetings, several committees typically hold preparatory meetings. At the Annual Meeting and at other conferences, these are coordinated through the Conference General Chair. All others are held the day before, normally a Sunday. A conference room for 30 should be reserved from 8:00 am to 6:00 pm. The IAS Administrative Office establishes the schedule for the use of the rooms by contacting the various committees and ascertaining their needs. Additionally all food service and hotel rooms arranged for the ExecBoard are coordinated through the Conference General Chair.

g. At all meetings except the one held in conjunction with the Annual Meeting, a room needs to be arranged for a dinner followed by a caucus meeting. The dinner is preceded by a cocktail hour, which typically starts at 6:00 pm. The room should hold the number of members, plus their guests, who had indicated that they would be attending.

h. It will be necessary to arrange for food for Executive Board meetings. Food is typically provided for a continental breakfast, lunch, afternoon break and the caucus dinner on Sunday, and a continental breakfast at 7:30 am prior to the Board meeting, a mid-morning coffee break, and a lunch at 12:00 noon following the Board's meeting on Monday. The IAS Administrative Office works with the hotel's meeting service staff two weeks to a month before the meeting to establish the menu.

3. Council Meetings:

a. The Council meeting and lunch are always held at the Society Annual Meeting

(traditionally at 12:00 noon to 2:00 pm on Wednesday). Thus, arrangements for this function must be coordinated with the General Chair for the Annual Meeting.

b. Correspondence announcing the Council Meeting and containing an agenda needs to be distributed to the council members a month before the meeting. This correspondence should contain a return form indicating whether the member is going to attend so that an estimate of the number of lunches required can be given to the hotel.

c. Room size should be for approximately 75 people. d. Past room arrangements have been luncheon rounds plus a screen and video

projector. 4. Annual Meeting Special Functions:

a. The Board traditionally holds a reception and a cocktail hour at 11:00 am prior to

the Awards Luncheon. Work with the General Chair to arrange a room with an open bar. The attendees include all awards recipients, Executive Board members, and members of the local committee. The IAS Administrative Officeneeds to


insure that all are invited by working with the General Chair and the Awards Department Chair.

ab. The Board traditionally holds a reception and a cocktail hour one hour before the President's Banquet. The attendees include all awards recipients, Executive Board members plus their guests, the local committee and all other participants at the President's Banquet. Again, Tthe IAS Administrative Office needs to work with the President, General Chair and Awards Chair to arrange for the room and open bar and to insure that all are invited.

1.4.5 Annual Elections

The IAS Administrative Office has the responsibility to process the annual election of Society Officers, Operating Department Chairs, and the Executive Board Members at Large.

The following is a typical list of events:

1. The slate of officers is normally approved at the 2nd quarterMay Executive Board

Meeting. 2. The approved slate must be delivered to the IAS Magazine Editor in time for inclusion

in the July/August issue (typically an April 24th submission deadline). Afterwards, any candidate brought forward by petition must be added to the slate.

3. Notify the Administrator of IEEE Society General Activities that the ballots need to

be prepared and mailed to all of the Council Members. Establish a date for the mailing that insures that the members have at least 30 days to complete the ballots and to return them no later than September 15.

4. IEEE TAB counts the ballots and notifies the IAS Administrative Office of the

results. ARE 3 and 4 consistent with what we actually do? 5.3.The IAS Administrative Office notifies the Society President and Nominating

Committee Chair of the results so that they can be presented at the Council meeting.

1.5.0 Society Treasurer Responsibilities

The IAS Bylaws, Article 10.4, describe the Treasurer’s duties. Additional responsibilities are: 1. Arrange and chair the Financial Planning Committee meetings, providing advice and

counsel to IAS officers on financial matters.

Formatted: Superscript


2. Provide budget assistance to departments and committees, and account for respective budget charges.

3. Maintain a cash flow and budget accounting of IAS disbursements for the reporting period.

4. Maintain an accurate report of the yearly financial status based on IEEE monthly financial reports.

5. Draft a preliminary budget for the next fiscal year and present it to the ExecBoard at their first or second meeting of the year (usually by May).

6. Arrange for the setting of the page budget for the following year at the first or second ExecBoard meeting of the year (usually by May) and produce a forecast for remaining year payouts.

7. Report the financial status of the IAS to the ExecBoard and the IAS Council at the appropriate meetings.

8. Act as liaison to the TAB Finance Committee.

9. Concerning the Zucker program, prepare, in collaboration with the Education Department, a written annual report for the IAS President to send to the Executive Committee of the IEEE Foundation. This report will detail the expenditures that IAS authorized during the previous year (including commitments of funds for Student Faculty Grant awards announced in the past year that are to be awarded in the following year) and include a status report on the IAS’s grant-funded activities. It should be prepared by January 1 of each year.

10. Maintain a record of and make available to the ExecBoard: the status of the Myron Zucker funds, and the annual amounts of Zucker funds available for expenditure and/or commitment, as provided by the IEEE Foundation.

11. Prepare, in collaboration with the IPCSD Department, a written annual report for the

IAS President to send to the Executive Committee of the IEEE Foundation, concerning the IEEE IAS IPCSD Gerald Kliman Innovator award. This report will detail the expenditures that IAS authorized during the previous year and include a status report on the IAS’s award activities. It should be prepared by January 1 of each year.

IS ANYTHING LIKE THIS NEEDED FOR THE ROOKS MONIES?

1.6.0 Past President Duties

1. The immediate Society Past President will be responsible for updating this Policy and Procedures Manual.


2. The immediate Society Past President is a member of the IAS Financial

Planning Committee.

3. The immediate Society Past President is a member-at-large of the Inter-Society Cooperation Committee.

4. The Past President shall chair the Nominating Committee and the Constitution & Bylaws Committee for two years after serving as Society President.

2.0 OPERATING DEPARTMENTS

The operating departments shall be responsible for establishing policies which will stimulate among Society members the acquisition of new knowledge and technology.

2.1.0 Operating Department Officers

Each operating department shall be administered by the Department Chair, assisted by the Vice Chair and department committees. The Department Operating Committee shall consist of the Chair, Department Vice Chair - Papers, Secretary (and, where approved, Department Vice Chair - Technical), the Chair of each committee that is defined by Bylaws Sections 2.0 and 6.3 for that department, and the immediate past Chair of the department.

2.1.1 Operating Department Chair — Responsibilities

1. Provide general policy and guidance to enhance the professional effectiveness and quality of overall departmental operations.

2. Serve on the IAS Long-Range Planning Committee, encourage and promote adherence to the strategies of the Society and its current five-year plan.

3. Establish and maintain the mechanics of all liaison functions with other Society departments and committees (Chapters and Membership, Education, Meetings, Publications, Standards, Electronic Communications and Inter-Society Cooperation) and with the operations of other IEEE entities as they interface with the Operating Department. Encourage adequate cross-communications between technical committees and other IEEE entities on matters of shared concern.

4. Conceive new ideas and contribute advanced experience in departmental operations to the benefit of ExecBoard and Society Officers in improving the administration of the Society.


5. Represent the Department on the ExecBoard; report on Technical Committee

operations, accomplishments, needs, recommendations, expansion, revision and problems. Include information in report on status of paper reviews.

6. Work with the Technical Committees (and also consider the needs of the Department) to submit, in a timely manner, Requests for Funds for proposed budgets to ExecBoard.

7. Handle and disseminate incoming information on behalf of the Society President concerning Department-related activities.

8. Encourage and guide weak committees, support the establishment of appropriate new technical committees and assist in house-cleaning of obsolete ones.

9. Guide and assist in developing the participation of all Technical Committees.

10. Help guide the development of the operations of each Technical Committee into a more active and efficient pattern, particularly at the point where new officers need help and guidance.

11. Maintain a list of all future technical conferences planned by the Technical Committees of the Department and share this information with the Meetings, Publications and Chapters and Membership Departments, so they can help publicize and encourage participation.

12. Provide recommendations to the Society Nominating Committee upon request.

13. Promote and encourage nominations for Society and IEEE awards.

2.1.2 Vice Chair - Technical — Responsibilities

1. The principal responsibility of this position is to coordinate the technical activities of all Technical Committees in the Department.

2. Serve as a member of the Technical Advisory Subcommittee of the Inter-Society

Cooperation Committee. 3. Succeed to the office of Chair of the Department in the event that office becomes

vacant, while continuing to exercise the duties of Vice Chair - Technical, until such time as the vacancy in the office of Vice Chair - Technical is filled.

4. Assist the Department Chair as requested.


5. Provide guidance to the Department committees on pertinent technical matters affecting them and the Department.

6. Counsel and encourage committees and Department officers on technical operations

of the Department. 7. Conceive new ideas and contribute advanced experience in technical operation of

the Department.

2.1.3 Vice Chair - Papers — Responsibilities

1. The principal responsibility of this position is to organize, administer and stimulate the review process for technical papers (falling within the scope of this department) so that they can be recommended for publication in IEEE Transactions on Industry Applications and the IEEE Industry Applications Magazine.

2. Represent the Department on the IAS Transactions Advisory Board and attend the Annual Board Meeting held during the IAS Annual Meeting.

3. Information is available on the Society web sitde or from the IAS Administrator at http://www.ewh.ieee.org/soc/ias/transactions.php for all parties involved in handling technical papers for any IAS or Technical Committee meeting or conference.

4. Provide guidance to the Department, its Technical Committees, and the Publications Department, to foster efficiency in processing papers.

5. May appoint Papers Reviewers to assist in this departmental review work. However, the primary responsibility for technical accuracy and suitability of content for use in the Ttransactions and Magazine rests with the Technical Committees.

6. Serve as a member of the Society Prize Papers Awards Committee of the Publications Department. Submit one nomination for consideration in selecting the Society Prize Paper, no later than July 31st.

7. Help the Technical Committees establish and maintain a Papers Review Chair, preferably with a term of office selected to survive or overlap the continual change of Committee officers.

8. Stimulate the output of good papers by the Technical Committees.

9. Counsel and encourage authors in a manner to promote a continuing flow of quality papers into the IEEE Transactions on Industry Applications and the IEEE Industry Applications Magazine.

Formatted: Font: Not Italic

Formatted: Font: Italic

Formatted: Font: Italic


2.1.4 Other Departmental Officers

The Operating Departments may establish other positions as dictated by Department needs. The responsibilities and duties of these positions are to be determined by that Department.


2.1.5 Duties of Operating Departments and Committees

2.1.5.1 Technical Information Dissemination

Each Technical Committee of an Operating Department shall be responsible for the evaluation and dissemination of technical information in its field of interest as defined in its scope. It shall be responsible for the solicitation and selection of papers for presentation at IEEE meetings, and for the grading and recommendation regarding publication in IEEE Transactions on Industry Applications and the IEEE Industry Applications Magazine or other IEEE publications of all papers submitted for presentation or publication. Review, grading and recommendation of all papers shall be completed as promptly as possible after papers are submitted by the author, preferably within one month after papers are presented. It shall be responsible for the initiation, preparation and formulation of Standards, Specifications, Operating and Application Guides, Test Procedures and Recommended Practices for issue in accordance with IEEE regulations. It shall provide technical assistance to chapters formed within its respective scope. It shall be responsible for the organization and supervision of the work of such sub-committees as may be found necessary for the effective handling of the technology encompassed within its field of interest.

2.1.5.2 Sub-committee Organization

It is recommended that each Technical Committee of an Operating Department organize the following sub-committees in addition to those sub-committees that are organized for technical purposes: 1. Executive Sub-Committee, consisting of officers of the Committee and Chair of

the sub-committees, to handle the affairs of the committee between meetings of the full committee.

2. Nominating Sub-Committee, consisting generally of past Chair or senior members of the committee, to nominate a slate of officers for the Committee Chair.

3. Papers Review Sub-Committee, consisting generally of the Committee Vice Chair as Chair and other competent members of the Committee, to review, grade and give recommendations to the Department Vice Chair - Papers for publication of all technical papers sponsored or in the field of the Committee.


2.2.0 Operating Departments — Technical and Staff Committees

2.2.1 Process Industries Department Committees 1. Cement Industry 2. Metal Industry 3. Mining Industry 4. Petroleum and Chemical Industry 5. Pulp and Paper Industry

2.2.2 Industrial and Commercial Power Systems Department Committees 1. Codes and Standards 2. Energy Systems 3. Power Systems Engineering 4. Power Systems Protection 5. Rural Electric Power 6. Awards and Recognition 7. Bylaws 8. Fellows and Senior Members 9. Meetings 10. Nominating 11. Publicity/Magazine 12. Technical Books Coordinating 13. Technical Review and Prize Papers

2.2.3 Industrial Power Conversion Systems Department Committees 1. Electric Machines 2. Industrial Drives 3. Industrial Power Converter 4. Power Electronics Devices and Components 5. Awards and Recognition 6. Nominating


6.7.Website and communications

2.2.4 Manufacturing Systems Development & Applications Department Committees 1. Appliance Industry 2. Electrostatic Processes 3. Industrial Automation and Control 4. Production and Application of LightIndustrial Lighting and Displays


2.3.0 Scopes of Technical Committees

2.3.1 Process Industries Department 2.3.1.1 The scope of the Cement Industry Committee is the treatment of all matters within the

scope of the IAS in which the emphasis or dominant factor specifically relates to the manufacture of cement.

2.3.1.2 The scope of the Metal Industry Committee is the treatment of all matters within the

scope of the IAS in which the emphasis or dominant factor specifically relates to the making, shaping or treating of metals.

2.3.1.3 The scope of the Mining Industry Committee is the treatment of all matters within the

scope of the IAS in which the emphasis or dominant factor specifically relates to all mining operations.

2.3.1.4 The scope of the Petroleum and Chemical Industry Committee is the treatment of all

matters within the scope of the IAS in which the emphasis or dominant factor specifically relates to production, manufacturing and transportation of petroleum and chemical products. The scope also includes the technology of cathodic corrosion, its prevention and control.

2.3.1.5 The scope of the Pulp and Paper Industry Committee is the treatment of all matters within

the scope of the IAS in which the emphasis or dominant factor specifically relates to the manufacture and fabrication of pulp and paper products.

2.3.2 Industrial and Commercial Power Systems Department 2.3.2.1 The scope of the Power Systems Engineering Committee is the treatment of all matters

within the scope of the IAS in which the emphasis or dominant factor specifically relates to equipment selection for, and to the design, analysis, installation, grounding, operation and maintenance of, safe and reliable power systems, including emergency and standby systems for industrial, commercial and institutional facilities.

2.3.2.2 The scope of the Power Systems Protection Committee is the treatment of all matters

within the scope of the IAS in which the emphasis or dominant factor specifically relates to power system protection.

2.3.2.3 The scope of the Energy Systems Committee is the treatment of all matters within the

scope of the IAS in which the emphasis or dominant factor specifically relates to control, monitoring and management of electrical energy systems, including power generation systems, for use in industrial, commercial and institutional facilities.


2.3.2.4 The scope of the Codes and Standards Committee is the treatment of all matters within the scope of the IAS in which the emphasis or dominant factor specifically relates to the conduct of liaison with standard-making and code-making bodies which affect electrical supply, distribution and utilization in industrial plants and commercial buildings, and also to provide the focal point and authority for the Industrial and Commercial Power Systems Department pertaining to codes and standards activities. (All such work is to be done in cooperation with the Society Standards Department.)

2.3.2.5 The scope of the Rural Electric Power Committee is the treatment of all matters within

the scope of the IAS in which the emphasis or dominant factor specifically relates to rural requirements, especially for agriculture, including rural electric power distribution.

2.3.3 Industrial Power Conversion Systems Department 2.3.3.1 The scope of the Electrical Machines Committee is the treatment of all matters within the

scope of the IAS in which the emphasis or dominant factor specifically relates to the design, analysis, manufacture and application of electric machines in industry.

2.3.3.2 The scope of the Industrial Drives Committee is the treatment of all matters within the

scope of the IAS in which the emphasis or dominant factor specifically relates to the suitability or application of electric motor drive systems equipment to industrial machinery and vice versa.

2.3.3.3 The scope of the Power Electronics Devices and Components Committee is the treatment

of all matters within the scope of the IAS in which the emphasis or dominant factor specifically relates to power electronics devices and components and their applications.

2.3.3.4 The scope of the Industrial Power Converter Committee is the treatment of all matters

within the scope of the IAS in which the emphasis or dominant factor specifically relates to equipment and circuits for the static conversion of electric power in industry.

2.3.4 The Manufacturing Systems Development & Applications Department 2.3.4.1 The scope of the Appliance Industry Committee is the treatment of all matters within the

scope of the IAS in which the emphasis or dominant factor specifically relates to electric appliances used in residential, commercial and institutional buildings for nutrition, sanitation, cleanliness, comfort orand convenience.

2.3.4.2 The scope of the Electrostatic Processes Committee is the treatment of all matters within

the scope of the IAS in which the emphasis or dominant factor specifically relates to the utilization and/or control of electrostatic phenomena.

2.3.4.3 The scope of the Industrial Automation and Control Committee is the treatment of all

matters within the scope of the IAS in which the emphasis or dominant factor specifically


relates to manufacturing and factory automation, including the application of industrial electrical and electronic devices, systems and methods to the conversion, regulation and utilization of electricity for the control of industrial processes, machinery and heating.

Included are applications of transducers, sensors, power electronics, motor control, drive

systems, programmable logic controllers, distributed control systems, computers, robotics, vision systems and control system software to machines and manufacturing processes.

2.3.4.4 The scope of Industrial Lighting and DisplaysProduction and Application of Light

Committee is the treatment of all matters within the scope of the IAS in which the emphasis or dominant factor specifically relates to light, and lighting, or displays.

2.4.0 Guidelines for Technical Committee Operations 2.4.1 Appointments of Technical Committee (TC) and TC Sub-Committee officers are made

by the appropriate Operating Department Chair consistent with IAS Bylaw 14.2. 2.4.2 Removal of personnel is covered in IAS Bylaw 14.7. 2.4.3 Each TC normally creates and maintains its own Bylaws, which should describe what the

TC actually does and list TC officers, as well as usually sub-committees and working groups and their functions.

2.4.4 An individual’s acceptance of an office in IAS indicates that he/she has taken on

administrative responsibilities in the IAS. It means that this person has accepted a position of leadership and that others will rely on that individual for guidance, direction, initiative, planning, organization and, most of all, action. It means that the person’s employer supports participation as an officer in IAS. It means that the person recognizes the importance of rapid and accurate communications with IAS. It means that the person has a strong desire to improve the effectiveness of the IAS and the IEEE.

An organization is only as good as its people. This is particularly true of a volunteer organization. Therefore, it is incumbent upon officers in the IAS to seek out people who will contribute to the success of the IAS and the IEEE. Officers should review each of the elements of their area of responsibility to determine whether or not they are operating in line with their scopes or assigned responsibilities. They may be operating outside their intended areas and overlapping or duplicating the work of others. On the other hand, they may be devoting their attention to only a limited area of their responsibility and thereby depriving some people of the opportunities that IAS should make available to them.

2.4.5 The Technical Committee officers should establish a personnel review procedure with

their Executive Sub-Committee. Many TC’s use a Membership Sub-Committee for this function of personnel review. The review procedure should establish criteria for judging


whether or not the members of the Committee and its sub-committees and working groups are actually making a contribution to the organization. Such things as attendance at meetings, preparation and/or presentation of technical papers, organization or chairing of a conference or technical session, and reviewing technical papers should be considered in determining active participation and contribution.

2.4.6 People tend to limit the number of persons within the organizational structure lest it

become too unwieldy. As a result, many people who would be very interested in serving actively on the Technical Committees and Sub-Committees are not given the opportunity to serve. It is not fair to these people, to the Technical Committee or to the IEEE if they are not given the opportunity to serve because the membership of the organizational element is filled and includes people who do not make any worthwhile contribution to IAS. The IAS and the IEEE are only as good as their members, and it is up to the officers to staff their organizations with the people who will do the work that must be done.

2.4.7 Many committees have found their effectiveness increased by having officers serve two

successive years. However, all appointments are annual, even when a second successive year is planned initially.

2.4.8 Appointment of Technical Committee Members 2.4.8.1 Annual membership in the IEEE and the IAS begins on January 1 and ends on

December 31. Technical Committee appointments should be established for the same period.

2.4.8.2 Membership in IEEE and IAS is a requirement for full committee membership and to

hold office. In addition, if the sub-committee or working group is engaged in IEEE Standards writing activities, the chair is required to be a member of the IEEE Standards Association. Sub-committee and working group membership may be extended to non-IEEE persons who have expertise in the technical field of the Committee.

2.4.8.3 In order to facilitate the publication of the IAS Organization Manual and Membership

Directory, the Chair of the Technical Committees shall submit their lists of appointments for the coming year to the IAS Administrative Office prior to December 1st of each year.

2.4.8.4 Whether these appointments are made by the incumbent Chair, the incoming Chair or the

Executive Sub-Committee is a matter to be determined within the TC. Individual appointments to membership on specific TC’s should be made by procedures determined within each TC. IAS Bylaws require all TC’s to make appointments for each member for periods of one year renewable annually. One purpose (of several) is to provide graceful methods for TC officers and/or the Membership Sub-Committee to terminate memberships of those who no longer contribute to the operation of the TC. However, wisdom, patience, tact and frequently a personal discussion with the member being considered for non-renewal of this TC membership is desirable for smooth operation of the TC.


3.0 STAFF DEPARTMENTS

3.1.0 Staff Departments Committees

3.1.1 Awards Department 1. Outstanding Achievement Award 2. Distinguished Service Award 3. Andrew W. Smith Outstanding Young Member Award 4. Fellows Review 5. Awards Nominations

3.1.2 Education Department 1. Asynchronous Education 2. Conference Education 3. Student Competition 4. Workshops 5. Zucker Planning

IS SOMETHING NEEDED HERE FOR THE INDUSTRY LECTURER PROGRAM?

3.1.3 Chapters and Membership Department 1. Chapters 2. Membership 3. Technical and Professional Outreach Program 4. Regional Workshop 5. Leadership Training 4. Workshops 6.5.Awards 7.6.Chapters Electronic Communication 7. Distinguished Lecturer & Regional Speaker (DL & RS) Program 8. Student Branch Chapter Development

3.1.4 Meetings Department 1. Technical Program Coordinator (as necessary)

3.1.5 Publications Department 1. Transactions Advisory Board 2. Magazine Advisory Board

3.1.6 Standards Department 1. Awards 2. ANSI Activities 3. International Standards


4. Safety 5. Mining Safety Standards 6. NEC Nominations

TO MY KNOWLEDGE NONE OF THE COMMITTEES EXIST?

3.2.0 Duties of Staff Departments and Committees

3.3.0 Awards Department

1. Works with the ExecBoard, Operating Departments, Chapters & Membership Department and the Publications Department to identify potential recipients of IAS awards and IAS members who are to be nominated for IEEE awards.

2. The Awards Department acts to procure the statuettes, plaques, certificates and monetary awards through outside suppliers and IEEE Headquarters.

3. The Chair coordinates with the IAS President and the Annual Meeting General Chair to arrange for the award presentations to the recipients at the Annual Meeting Awards Luncheon and President’s Dinner.

4. The specific Society awards and recognition that are currently bestowed are as follows: a. IAS Outstanding Achievement Award (since 1969) in recognition of outstanding

contributions to the applications of electricity to industry (statuette and $5,000 honorarium)

b. IAS Distinguished Service Award (since 1988) in recognition of dedication and distinguished service to the IEEE Industry Applications Society (plaque and $3,000 honorarium)

c. Andrew W. Smith Outstanding Young Member Award (since 1996) (plaque, $1,000 honorarium and travel expenses to attend the IAS Annual

Meeting) d. IAS Transactions Prize Paper Awards (for latest year) (monetary awards are divided equally among multiple authors of a prize paper)

i. 1st Prize Certificate and $1000 ii. 2nd Prize Certificate and $750 iii. 3rd Prize Certificate and $500 iv. Honorable Mention Up to 5 Certificates

e. IAS Magazine Prize Article Awards (for latest year) (monetary awards are divided equally among multiple authors of a prize article)


i. 1st Prize Certificate and $750 ii. 2nd Prize Certificate and $500 3rd prize

f. IAS Chapter Awards

i. Outstanding Large Chapter Certificate ii. Outstanding Large Joint Chapter Certificate iii. Outstanding Small Chapter Certificate iv. Outstanding Small Joint Chapter Certificate v. Continued Outstanding Chapter Certificate vi. Outstanding new chapter certificate v.vii.Outstanding student branch chapter certificate

ARE THESE AWARD AMOUNTS AND NAMES ACCURATE?

3.3.1 Awards Department Committees

3.3.1.1 Society Outstanding Achievement Award Committee

1. This Committee is responsible for recommending the annual recipient (and a first alternate) of the Society Outstanding Achievement Award.

2. The Committee will be made up of three previous recipients of the award. The Committee Chair is appointed by the Chair of the Awards Department after approval by the ExecBoard. The Committee Chair shall serve a term of one year with a maximum consecutive term of four years. Committee members are appointed by the Committee Chair after approval by the Awards Department Chair. New members shall serve a term of one year with a maximum consecutive term of four years.

3. The purpose of this award is to honor an individual who has made an outstanding contribution in the application of electricity to industry in accordance with the scope of the IAS. This contribution may have been made through invention or technical development or through executive or managerial direction.

4. In selecting the recipient, the Committee may apply any of the following criteria: a. Invention in the field as exemplified by issued patents.

b. Contribution to the general engineering or scientific basis of the

technologies found within the scope of the IAS.



c. Executive or managerial contribution in the organization or operation of enterprises as associated with the scope of the IAS.

5. Posthumous awards will be made only when knowledge of the awardee’s death

is received after announcement of the recipient. Nominations of known deceased persons will not receive consideration.

6. The Committee will recommend the recipient for ExecBoard approval by May 1at the 2nd quarter Board meeting. The Chair, with concurrence of the IAS President, may then (or jointly) so advise the recipient. This timing is necessary so adequate time is made available for announcement prior to the award presentation at the IAS Annual Meeting.

7. As soon as the recipient has been selected and notified, the Awards Chair should request a current photograph and biography from the recipient to facilitate proper publicity in cooperation with the Publications Department Chair.

8. Procurement of the Award, statuette and $5,000 check will be arranged by the IAS Awards Department Chair.

8.9.Current members of the IAS Executive Board are not eligible for consideration.

3.3.1.2 Society Distinguished Service Award Committee

1. This Committee is responsible for recommending the annual recipient (and a first alternate) of the Society Distinguished Service Award.

2. The Committee will be made up of three previous recipients of the Award. The Committee Chair is appointed by the Chair of the Awards Department after approval by the ExecBoard. The Committee Chair shall serve a term of one year with a maximum consecutive term of four years. Committee members are appointed by the Committee Chair after approval by the Awards Department Chair. New members shall serve a term of one year with a maximum consecutive term of four years.

3. The purpose of this award is to honor an individual who has, through dedication and service, distinguished himself/herself to IAS.

4. In selecting the recipient, the Committee shall consider contributions of the nominee to IAS through ExecBoard, Technical Committee, section or chapter activities, which may be manifested in the following manner:

a. Exceptional administrative, managerial and leadership achievement.

b. Proposal and/or implementation offor innovative new Society programs.


Formatted: List Paragraph,Left, No bullets or numbering


c. Dedication to the growth and advancement of the Society and/or its geographic and technical entities.

5. A person who has been the recipient of the Outstanding Achievement Award in which he/she was recognized primarily for service to the Society shall not be eligible for the Distinguished Service Award.

6. Posthumous awards will be made only when knowledge of awardee’s death is received after announcement of the recipient. Nominations of known deceased persons will not receive consideration.

7. The Committee will recommend the recipient for ExecBoard approval by May 1at the 2nd quarter Board meeting. The Chair, with concurrence of the IAS President, may then (or jointly) so advise the recipient. This timing is necessary so that adequate time is made available for announcement prior to the award presentation at the IAS Annual Meeting.

8. As soon as the recipient has been selected and notified, the Awards Department and Publications Department Chair shall be so informed so that a current photograph and biography can be obtained to facilitate proper publicity.

9. Procurement of the Award, plaque and $3,000 check will be arranged by the

IAS Awards Department. IS THIS 3K AMOUNT RIGHT?

9.10.Current members of the Executive Board are not eligible for consideration.

3.3.1.3 Society Andrew W. Smith Outstanding Young Member Award Committee

1. This Committee is responsible for recommendingselecting the annual recipient (and a first alternative) of the Society Outstanding Young Member Award.

2. The Committee will be made up of two previous recipients of the Award. The Committee Chair is appointed by the Chair of the Awards Department after approval by the ExecBoard. The Committee Chair shall serve a term of one year with a maximum consecutive term of four years. Committee members are appointed by the Committee Chair after approval by the Awards Department Chair. New members shall serve a term of one year with a maximum consecutive term of four years.

3. The purpose of this award is to recognize outstanding achievement and contribution to the profession through involvement in IEEE-IAS activities by an IAS member less than 35 years of age.

4. In selecting the recipient, the Committee shall consider contributions of the nominee to IAS through authorship of technical papers, IAS chapter leadership, IAS committee work, conference leadership and standards working groups.


Formatted: List Paragraph,Left, No bullets or numbering


5. Eligible nominees must be less than age 35 at the specified award nomination due date.

6. To be considered as a nominee, a one-page form must be completed describing IAS activities and associated contributions made by the nominee. The form must be submitted and received by the Awards Department Chair before the specified due date of April 1.

7. The Awards Department Chair and/or Society President shall notify the selected recipient by June 1 and make arrangements for the recipient to receive the award. Presentation of the award is at the IAS Annual Meeting, usually held in October.

7.8.$1,000 award, plaque, plus travel expenses (in compliance with IEEE travel policy)

3.3.1.4 Fellows Review Committee

1. The activity of this Committee is the processing of the Fellows nominations that are referred to the IAS for evaluation and ranking, in accordance with the requirements and instructions of the Fellow Committee of the IEEE.

2. The process includes:

a. receiving the nominations,

b. having each evaluated and the Evaluation Form completed by a qualified person or persons, and

c. at the completion of all evaluations, preparing a Ranking Summary.

3. A member of this Committee, preferably the Chair, will be registered with the IEEE Fellow Committee and designated to receive nominations referred to IAS for evaluation.

4. It will be the objective of this Committee to have each Fellow nomination evaluated by one or morethree to five IAS members most familiar with the field of work of the candidate.

5. The committee will be made of up to seven IEEE Fellows who are members of the IAS.

6. Committee members are appointed by the Committee Chair after approval by the Award Department Chairconsistent with IEEE policies and procedures. New members shall serve a term of one year with a maximum consecutive term of four years.


6.7.The Chair is expected to create and complete specific Committee activites as necessary to insure consistency with the IEEE Fellows Committee process.

7.8.The Committee Chair is appointed by the Chair of the Awards Department after approval by the ExecBoard. The Committee Chair shall serve a term of one year with a maximum consecutive term of four years.

3.3.1.5 Awards Nominations Committee

1. The activity of this Committee, is the solicitation of the membership at large for Society and Institute level award nominations.

2. The Committee mayshall sponsor a workshop session at the Society Annual Meeting and other appropriate conferences and meetings to inform technical committee chairs and other interested persons about the procedures and forms required when submitting candidates for award nominations.

3.4.0 Chapters and Membership Department The Chapters and Membership Department shall be responsible for liaison with chapters on administrative matters and shall promote the organization and effective performance of Society Chapters in the Sections of IEEE. The Chair of the Chapters and Membership Department shall be Chair of the Department’s Executive Committee, which shall consist of the Department officers who are appointed as Chair of the Chapters Committee, Technical & Professional Outreach Program Committee, Regional Workshop Committee, Leadership Training CommitteeWorkshops Committee, Awards Committee, Chapters Electronic Communication Committee, Distinguished Lecturers and Regional Speakers Program Committee, Membership Committee, Student Branch Chapter Development, and all Area Chairs. The Department Executive Committee shall meet at least once a year with all Chapter Chairs at a workshop to be held in conjunction with the IAS Annual Meeting.

3.4.1 Chapters and Membership Department Chair’s Responsibilities Refer to IAS Bylaws 2.0.

1. Provide policy and guidance to assure the success of the local chapters and membership development.

2. Establish and maintain effective two-way communication between the IAS and IAS chapters and other members of the Chapters & Membership Department.

3. Monitor chapter operation through a review of committee chair reports, area chair reports and chapter meeting reports.

4. Implement the Outstanding Chapter recognition program as follows:

a. Work with the Awards Committee Chair to analyze Chapters activities rating forms for selection of the awards recipients.


b. Once recipients are chosen, inform the Chair of the IAS Awards Department, the Annual Meeting General Chair and the Chapter Chair of the selected Outstanding Chapters.

c. Present the awards during the awards luncheon at the Annual Meeting.

5. Maintain the Chapter Officer Database as follows:

a. Send officer data form to all chapter Chairs in January.

b. Update the Chapter Officer Database and forward listing to the IAS Administrative Office by February 1st. This list will be used for invitations to the Annual Council Meeting and updating the Society Council membership database

6. Organize and host the Chapters & Membership Department Workshop during the Annual Meeting. Establish a meeting room location and time with the Annual Meeting General Chair early in the year; typically in February, so the information can be included in the Annual Meeting program and the invitation letter. Invitations to Cchapter and Aarea Chairs shall be issued by August 1st.

7. Maintain and update the Chapter Orientation Package for Chapter Officers.

8. Prepare the Chapters & Membership Department operating budget by May 1st.

9. Update the Chapters & Membership Department Strategic Plan annually.

10. As a member of the Executive Board, the Chair shall submit Chapters & Membership Department status reports at the Executive Board Meetings and attend as a member, the Financial Planning and Long Range Planning Committee meetings.

11. Appoint Chapters & Membership Department officers. These include: Chapters Committee Chair, Membership Committee Chair, Technical & Professional Outreach Program Committee Chair, Regional Workshop Committee Chair, Leadership Training Committee Chair, Awards Committee Chair, Chapters Electronic Communication Committee Chair, and Distinguished Lecturer & Regional Speaker Program Committee Chair.

These selections and appointments shall be made after the new Chapters & Membership Department Chair has been approved by the Society Council and before the start of the new year, in order that the Department membership list referred to in Paragraph 5(b) can be completed.

12. Within the Regions, the Chair of the Chapters & Membership Department shall appoint an Area Chair to assist selected Chapter Chairs within the assigned area of the Region.

3.4.2 Chapters and Membership Department Committees


The Chapters and Membership Department shall include the following committees:

1. Chapters 2. Membership 3. Technical and Professional Outreach Program 4. Regional Workshop 5. Leadership Training 4. Workshops 6. 5. Awards 7. 6. Chapters Electronic Communication 7. Distinguished Lecturer & Regional Speaker (DL & RS) Program 8. Student Branch Chapter Development

Each Committee Chair shall prepare the Committee’s operating budget by April 15th annually. Each Chair shall provide quarterly activity reports to the Department Chair for inclusion with the Department’s quarterly report to the Society Executive Board.

3.4.3 Chapters and Membership Department Committees Chair Responsibilities

3.4.3.1 Chapters Committee Chair

1. Assist and stimulate IEEE Sections to establish and maintain Chapters of the Society.

2. Explore opportunities and initiatives to encourage and facilitate the establishment of new Chapters worldwide by acting as a single point of contact for those interested in starting IAS Chapters and by providing active support to those who wish to start the petition process.

3. Develop tools and initiatives for successful Chapter operation

4. Monitor the health of the Chapters and assist in rejuvenation of the Chapters

5. Liaison to the IAS Inter Society Committee

6. Participate in Section Congress

3.4.3.2 Membership Committee Chair

1. Pursue, plan and implement effective programs aimed toward achieving growth in IAS membership.

2. Update and distribute the Society Membership Application Form and promotional brochure.

3. Update and distribute the Society promotional marketing video.


4. Make membership enrollment appeals at IAS conferences and meetings and in publications appropriate to reach potential members.

5. Stimulate IAS Chapter and IEEE Section membership campaigns with information about the IAS and the benefits of belonging.

6. Enlist the active participation of specific individuals in Chapters and Sections for the promotion of IAS membership.

7. Maintain contact with IEEE headquarters to obtain ideas, statistics, philosophies and other inputs pertinent to the means of attracting new members and exploit such assistance for the IAS.

8. Monitor Society growth and provide statistics to the Department Chair.

9. Maintain, update and keep track of the Society Membership Display Booth.

10. Assist the Department Chair on special assignments such as promoting the Society.

3.4.3.3 Technical and Professional Outreach Program Committee Chair

1. Frequently contact chapters of the Society to learn of their activities and needs and relate these findings to the Department Chair and other Committee Chairs.

2. Periodically provide the Editor of the Society Magazine appropriate information about the activities of the chapters to share with the Society membership.

3. Coordinate the activities of the Area Chair, as well as promote and guide Area and Chapter activities in Regions 8, 9 and 10.

4. Encourage Chapter Officers and Members to become pro-active in IAS committees, meetings, working groups and other IAS activities.

5. Conduct the Chapter’s Survey every three years.

6. Assist the Department Chair on special assignments such as promoting the Society.

3.4.3.4 Regional Workshop Committee Chair

1. Promote and coordinate regional workshops for IAS Chapters worldwide.

2. Encourage and assist Area Chairs and Chapter Officers in planning and execution of the Regional Workshop.

3. Prepare estimates and funding requests for the Regional Workshops.


4. Coordinate Regional Workshop activities with the Leadership Training Committee activities.

5. Provide the Editor of the Society Magazine information about the Regional Workshops to share with the Society membership.

3.4.3.5 Leadership Training Committee Chair

1. Promote, coordinate and execute leadership training for all IAS Chapters Officers worldwide.

2. Update and Publish training tools such as the Chapters Leadership Manual and the Area Chair Manual for the Society.

3. Coordinate Leadership Training Committee activities with the Workshop Committee activities.

4. Prepare estimates and funding requests for the Leadership Training activities.

5. Provide the Editor of the Society Magazine information about the Leadership Training activities to share with the Society membership.

3.4.3.4. Workshops Committee Chair 1. Promote and coordinate regional workshops for IAS Chapters worldwide.

2. Encourage and assist Area Chairs and Chapter Officers in planning and execution of the Regional Workshop.

3. Prepare estimates and funding requests for the Regional Workshops.

4. Coordinate Regional Workshop activities with the Leadership Training Committee activities.

5. Provide the Editor of the Society Magazine information about the Regional Workshops to share with the Society membership.

6. Promote, coordinate and execute leadership training for all IAS Chapters Officers worldwide.

7. Update and Publish training tools such as the Chapters Leadership Manual and the Area Chair Manual for the Society.

8. Coordinate Leadership Training Committee activities with the Workshop Committee activities.

9. Prepare estimates and funding requests for the Leadership Training activities.

10. Provide the Editor of the Society Magazine information about the Leadership Training activities to share with the Society membership.

Formatted: Heading 3, Left,Indent: Left: 0", First line: 0", Space After: 0 pt


3.4.3.56 Awards Committee Chair

1. Implement Outstanding Chapter Awards Recognition Program as follows:

a. Send the blank rating sheets to the Area Chairs no later than May 15th.

b. Work with the Department Chair on the Outstanding Chapter Awards Recognition Program by correlating the results of the forms submitted by the Area Chairs and determining the award recipients of the Large Outstanding Chapter, Small Outstanding Chapter, Large Joint Outstanding Chapter, Small Joint Outstanding Chapter and Continued Outstanding Chapter.

2. Evaluate need for changes in the awards program and provide recommendations.

3.4.3.67 Chapters Electronic Publications Committee Chair

1. Implement electronic dissemination of information within the Chapters & Membership Department for worldwide use by Chapters.

2. Update and maintain the Chapters & Membership Department web site and its link to the IAS web site.

3. Update and maintain FTP site associated with WWW page allowing Chapters to download electronic copies of Chapters & Membership Department forms.

4. Update and produce a CD-ROM with Chapter & Membership Department publications for distribution to Chapters worldwide.

5. Initiate and develop the formation of virtual chapters in areas where Sections are spread over a large geographical area.

3.4.3.78 Distinguished Lecturer & Regional Speaker (DL & RS) Program Committee Chair

1. Implement and supervise the Society’s Distinguished Lecturer & Regional Speaker Program.

2. Coordinate the Distinguished Lecturer nomination and selection process every 2 years.

3. Publish and update the DL & RS Program Brochure immediately after the Distinguished Lecturers are appointed.

4. Approve expenditures for Distinguished Lecturer & Regional Speaker presentations.

Formatted: Left, Indent: Left: 0", First line: 0", SpaceAfter: 0 pt


5. Maintain and update the guidelines for requesting and hosting a DL or RS.

6. Coordinate with Awards Department on preparation of recognition certificates to honor DL’s and/or RS’s who have completed their term of service.

WE NEED A DESCRIPTION FOR THE STUDENT BRANCH CHAPTER COMMITTEE

3.5.0 Education Department 3.5.1 The Zucker Planning Committee is responsible for the financial oversight of the Zucker

endowment funds. The Committee should coordinate its activities with the Student Competition Committee and work with the IEEE IAS Treasurer in monitoring the expenditures of the Zucker distributions.

3.5.2 The Student Competition Committee represents the Education Department in all competitions related to students, for example the Myron Zucker Undergraduate Student Design Competition. These activities should be coordinated with any student programs conducted using funds from the Zucker grants.

3.5.3 The Conference Education Committee considers matters related to all educational activities conducted at IAS conferences, e.g., the tutorials conducted at the IEEE IAS Annual Meeting.

3.5.4 The Asynchronous Education Committee is responsible for developing strategies and pursuing opportunities related to asynchronous learning.

3.5.5 The Workshops Committee considers matters related to targeted workshops and other non-conference synchronous education opportunities.

3.5.6 Concerning the Zucker program, prepare, in collaboration with the treasurer, a written annual report for the IAS President to send to the Executive Committee of the IEEE Foundation. The report will detail the expenditures that IAS authorized during the previous year (including commitments of funds for Student Faculty Grant awards announced in the past year that are to be awarded in the following year) and include a status report on the IAS’s grant-funded activities. It should be prepared by January 1 of each year.

WHAT ABOUT THE INDUSTRIAL LECTURERS PROGRAM? NEED A DESCRIPTION?

3.5.7 Tutorial Policy DO WE HAVE A NEW POLICY? IS THIS DESCRIPTION RELEVANT?

The policies stated in this document apply to tutorials jointly sponsored by a Technical Committee and the Continuing Education Committee. Only these jointly sponsored tutorials are eligible to have IAS tutorial notes published as numbered IEEE Publications for sale through the IEEE Publications Office and to have the tutorial presentations videotaped by IEEE as part of the IEEE Home Video Tutorial (HVT) Program.


The policies are not intended to prevent Technical Committees from sponsoring tutorials independently of the Education Department at special conferences. However, such independently sponsored tutorials will not be part of the numbered series of IEEE-IAS tutorials available through the IEEE Publications Office or the HVT program. For information purposes, the Continuing Education Committee should be informed of these independently sponsored tutorials.

1. Selection of Tutorials. The Conference Education Committee is responsible for

soliciting and selecting the tutorials that will be offered. Potential tutorial organizers may be contacted directly by the Conference Education Committee and/or a general Call for Tutorials may be posted on the IEEE IAS website.

A Tutorial Review Committee of approximately 10-12 individuals will rank the tutorial proposals. The proposals with the highest aggregate rank will be selected for presentation. Prior to sending the tutorials to the review committee for evaluation, input from the sponsoring technical committee will be solicited and appended to the tutorial proposal. (Note that each technical committee will review only those proposals sponsored by the committee.) The input from the sponsoring technical committee should consist of at least a simple ranking of the proposed tutorials; however, comments are encouraged as well. This information will then be used by each member of the review committee as he or she deems appropriate.

2. Publication of Tutorial Notes. All IAS numbered series tutorial notes must:

a. Be sponsored by (a) Technical Committee(s) which assume(s) responsibility for certifying the expertise of the tutorial faculty and the need for a tutorial in the proposed subject area.

b. Be approved by the Conference Education Committee which assumes responsibility for coordinating tutorial presentations to avoid unnecessary duplication of effort and to help assure the overall quality of IAS tutorials.

c. Follow the IAS Author’s Guide and Guide to Procedures for Processing Technical Papers for the published notes to provide uniformity in the IAS numbered series tutorial notes, except that model paper and two-column format are optional. Title page and cover formats will be provided by IEEE Conference Services staff.

3. Videotapes/DVDs. Tutorials will be considered for video capture as part of the HVT series only when presented for the second time and with the recommendation of both the sponsoring Technical Committee(s) and the Asynchronous Education Committee.

4. Tutorial Presentations. The following policies for presentations shall be required:

a. No handwritten view graphs except in response to questions.


b. All presentation materials (view graphs, slides) to have copies in the tutorial notes or in supplemental handouts at the presentation.

c. Whiteboard presentations to be minimized (primarily in response to questions).

5. Time Schedule, Tutorial Fees, and Author/Presenter Compensation. The establishment of the time schedule, fees and author/presenter compensation shall be in accord with the following policies:

a. The tutorial fee and time schedule shall be established by mutual consent of the tutorial organizer, the Chair of the Conference Education Committee and the designated representative of the local conference committee at which the tutorial will be presented.

b. The number of copies of the tutorial notes shall be determined by mutual consent of the tutorial organizer, the Chair of the Conference Education Committee.

c. The author/presenter compensation shall be determined by mutual consent of the Chair of the Conference Education Committee and the designated representative of the local conference committee. If it is determined that a flat fee is appropriate, the maximum author/presenter compensation shall be $1,250 for a half-day tutorial and $2,500 for a full-day tutorial. The authors/presenters shall be paid before the end of the conference at which the tutorial is presented. If it is determined that the tutorials should be offered on a revenue-sharing basis, the following policy should be applied: Any net profit above $500 from an individual tutorial will be divided equally between the conference and the tutorial presenter(s). The first $500 net profit will be given in entirety to the tutorial presenters. Net profit means whatever income for an individual tutorial remains after the best possible estimate for tutorial expenses, including audiovisual, food and beverage, and tutorial course material duplication, has been subtracted from the total registration income for the individual tutorial. Any tutorial that does not produce sufficient registration income (based on advance registrations) to offset the expense estimate for that tutorial will be cancelled.

d. The cost of printing and shipping tutorial notes printed by IEEE Conference Services shall be paid by the local conference committee. The authors/presenters shall receive a maximum of ten (10) complimentary copies to be distributed as free copies to persons of their choice (students, colleagues who contributed to preparation of the notes, etc.). At the end of conference sales, the remaining copies of tutorial notes shall be purchased by the IAS and forwarded to IEEE Publications for subsequent sale through IEEE channels. Any income generated by these sales shall be retained by the IAS.

e. For tutorial notes prepared directly by the authors/presenters, the cost of printing and shipping shall be reimbursed by the local conference committee upon receiving original receipts or invoices.


f. The authors/presenters shall be reimbursed for other direct costs (copies, viewgraphs, etc.) mutually agreed upon by the tutorial organizer and the designated representative of the local conference committee.

g. The Chair of the Conference Education Committee shall have the responsibility of coordinating the payment of tutorial expenses and author/presenter compensation and of reporting on the tutorial program.

6. Cancellation Policy. The following policies for cancellations shall be followed:

a. Tutorial registrants shall receive a full refund of the tutorial fee in the event that a tutorial is cancelled by the local conference committee and the Chair of the Conference Education Committee.

b. A tutorial registrant who cancels two weeks before the tutorial presentation shall receive a full refund of the tutorial fee. After this time, the refund shall be two-thirds of the tutorial fee.

c. A tutorial registrant who fails to attend the tutorial shall not receive a refund.

3.5.8 Expert Now IEEE

The Education Department provides assistance in the development of Expert Now IEEE learning modules for the IAS. The Asynchronous Education Committee has the primary responsibility for this effort, although other committees, e.g., the Conference Education Committee may be involved as well. The content for Expert Now IEEE learning modules can be drawn from, but not be limited to, IAS tutorials, short courses, the efforts of Working and Advisory Groups, or other IAS activities. Once the topic and developer for a learning module have been identified, they must be approved by the IAS Executive Board before the learning module is developed. Once developed, the learning module will be reviewed by at least three subject matter experts (SMEs) to be selected by the Chair of the Asynchronous Education Committee or Chair of the Education Department. At least one of the SMEs should be recommended by the Paper Review Chair of the Technical Committee most closely associated with the learning module.

3.6.0 Meetings Department

3.6.1 Scope The Meetings Department provides guidance and direction to those responsible for organizing the technical meetings of the Society. It does this by:

1. Approving dates, locations, memoranda of understanding and budgets of technical meetings.

2. Providing a master schedule of all conferences and meetings for the use of the Executive Board and for publication in the IAS Magazine.


3. Providing timely information to IEEE Headquarters and IEEE Technical Activities Conference Services for updating the IEEE Technical Activities Guide, which is published twice yearly, and the meeting schedule published monthly in Spectrum.

4. Obtaining timely financial reports of all IAS technical meetings and ensuring that loan advances and meeting surpluses are returned promptly to IEEE Headquarters for credit to the IAS account.

5. Submitting meeting status reports at the Executive Board meeting.

6. Coordinating the activities of the Meetings Department with the treasurer and with other department chairs.

With regard to the IAS Annual Meeting, the Meetings Department is responsible for:

1. Obtaining invitations from interested IEEE sections for hosting the IAS Annual Meeting. The meeting invitation must be approved by the Executive Board and should be obtained at least five years in advance of the meeting date.

2. Approving the selection of the hotel facilities and terms.

3. Assisting the Annual Meeting General Chair in the preparation of meeting plans and budgets.

3.6.2 Meeting Loan Advance Policy If a Technical Meeting requests a loan (seed money) from the IAS, the Meetings Department Chair after reviewing and approving the conference budget, including the loan request, will seek approval from the Executive Board as follows. Meeting loans in amounts above $2000 need to be first approved by the Executive Board. If approved, the treasurer directs IEEE Headquarters to forward the loan advance to the appropriate Technical Meeting and sends a copy of the loan request to the Meetings Department Chair. However, due to the interval between Executive Board meetings, the Meetings Department Chair is authorized to approve meeting loan advances in amounts not to exceed $2,000 per meeting. The Chair directs IEEE Headquarters to forward the loan advance to the appropriate Technical Meeting and sends a copy of the loan request to the Society Treasurer. In that case, the loan advance must be formally approved at the next scheduled Executive Board meeting.

3.6.3 Organizational Structure of Meetings Department

3.6.3.1 Chair, Meetings Department

The Chair of the Meetings Department is a member of the IAS Executive Board and has the authority and responsibility for overseeing and coordinating all functions and operations of the Meetings Department. The purpose of the Meetings


Department is to provide assistance in the organization and operation of IAS-sponsored and co-sponsored conferences and meetings. The Chair recommends to the Executive Board the site location for the IAS Annual Meeting. The Chair submits a quarterly report and conference budget requests at each IAS Executive Board Meeting, thus keeping the Board informed of all relevant Meetings Department activities, as well as the status of IAS-sponsored and co-sponsored conferences. All outside support-service contracts related to the Annual Meeting are negotiated through the Chair.

3.6.3.2 Technical Program Coordinator DO WE NEED THIS GOING FORWARD?

The Technical Program Coordinator directs and coordinates the activities of the technical support services, on an ongoing basis, and provides assistance to the Technical Committees that hold sessions at the Annual Meeting. The Technical Program Coordinator ensures continuity and consistency in the operation of the Technical Program from year to year. Typical duties include:

1. Maintaining conference records, statistics, and a technical paper data base.

2. Assisting in the development of the Technical Program budget and maintaining budget and cost records.

3. Providing editorial support and arranging for the printing and mailing of conference records and programs.

4. Providing a clearing house for authors and technical committees participating in the Technical Program (calls for papers, paper proposals, paper reviews, supply of author’s kits, receipt of author’s papers and copyright forms, printing arrangements for papers, invoicing authors for over-length papers, issue and receipt of author’s registration forms and fees, etc.

5. Maintaining the Annual Meeting Operations and Planning Guidebook.

6. Assisting in meeting publicity.

3.6.3.3 Conference Policies

Share in Surplus or Deficit from IAS Conference: Financially and operationally participating local IEEE entities may provide 33% or less of the total advance funding for a specific conference. Any surplus after return of the advances will be prorated to the joint sponsors in accordance with the percentage contribution made to the total advance. Should losses occur, making full recovery of the advances by the sponsors impossible, partial recovery will be afforded by prorating the loss against the advances in terms of the percent contribution respective to the total advance. In no case will a local entity be liable for any operational losses exceeding the amount of the advance.


The co-sponsorship agreement between the IEEE Industry Applications Society Conference Chair and the Chair of the IEEE local entity shall follow the Memorandum of Understanding Form contained in the IEEE Technical Meetings Organization Manual, except that the maximum advance allowed from the local entity is 33%.

Operationally, but not financially, participating local IEEE entities may receive up to 20% of the surplus for a specific conference. The recommendation for the percentage of the surplus must be made by a representative of the IAS entity sponsoring the specific conference and may not be made by a representative of the local IEEE entity. The IAS Meetings Department Chair and the Society Treasurer must approve the recommendation.

3.6.3.4 Conference Etiquette Rules for Vendor Entertainment at IAS Sponsored Conferences

1. Scope

The intent of these rules is to maintain the meeting as a technical conference at a professional level. Vendor participation is encouraged and welcomed, but vendors must emphasize their technical and professional aspects. These entertainment rules are to prevent any conflicts with the conference program, and conduct shall be in accordance with this intent.

2. Hospitality Rooms

a. Vendor hospitality rooms shall be allowed as a means of entertaining customers, making and renewing acquaintances, and for commercial discussions on an individually oriented basis.

b. The IAS encourages all vendor personnel participating in the vendors’ hospitality rooms to be registered attendants at the conference.

c. The principal member responsible for each vendor’s hospitality room shall be a member of IEEE and IAS in good standing.

d. Hospitality rooms shall not be open to guests during official conference program hours, as listed in the conference program.

e. An attempt should be made to close all hospitality rooms by a reasonable hour so as not to interfere with the following day’s program.

f. Hospitality rooms identification will be posted on a bulletin board adjacent to the registration desk. Signs, posters, banners or other material used for promotional purposes shall be approved by the Conference Committee. An identifying sign may be used at the room location if desired.


g. Literature and products for demonstration and discussion on a personal and individually oriented basis in hospitality rooms shall be permitted as being consistent with the technical communication objectives of the conference.

h. All vendors that are to have hospitality rooms open to general attendance shall give prior notification to the Conference Hotel Arrangements Chair.

3. Off-Site Events

Events scheduled off-site shall be limited in the number of attendees so as not to adversely impact attendance at other conference events or hospitality rooms.

3.6.3.5 Guidelines for Technical Conferences Held in Conjunction with Other Entities

The IEEE Meetings Organization Manual contains the definitions of conference involvement levels — Sponsorship, Co-Sponsorship, and Technical Co-Sponsorship.

In the case of Technical Co-Sponsorship, the IAS has adopted the following guidelines:

An IAS Committee wishing to conduct a technical conference in conjunction with a non-IEEE entity and desiring IAS IEEE technical co-sponsorship status shall meet the following additional requirements:

1. Submit a written request to the ExecBoard at least one year in advance, giving the full particulars of the conference (date, location, Chair, etc.).

2. Obtain written approval for the conference from the ExecBoard or the Meetings Department Chair, if so designated by the ExecBoard.

3. The technical content of the conference shall be in keeping with the high standards established by the IAS. The technical program shall be established by a committee chaired by an active IAS member. Further, the Chair shall be a member of the participating committee.

4. Upon completion of the conference, submit a written report on the outcome of the conference to the ExecBoard, with a copy to the Meetings Department Chair. The report shall include a copy of the Conference Record, if such were published.

3.7.0 Publications Department The Publications Department shall be responsible for establishing and carrying out publication policies by which the needs of IAS members will be satisfied. It shall monitor and evaluate the Society publications and take action to achieve their optimum effectiveness. It shall prepare and recommend, for adoption by the ExecBoard and the

Comment [KLP1]: Do we need this in P&P (versus IAS Meetings Guide)?


IEEE Publications Board, procedures for the evaluation and acceptance of material for publication. It shall collect and publish such information about Society activities as is considered of significant value.

3.7.1 Publications Department Chair’s Responsibilities The Publications Department Chair is responsible for implementing the publication policies and procedures approved by the ExecBoard, as given in IAS Bylaw 6.4. Other responsibilities are:

1. Represent the Department at ExecBoard meetings, submitting reports relative to Department operations.

2. Recommend staffing, contract content and honorariums for editors in this Department for ExecBoard approval.

3. Be responsible for the continuity of operations in the Department. This requires an ongoing program of development of individuals trained as backup for key functions.

4. Manage the Transactions and Magazine prize paper selection process.

5. Prepare a draft annual Department budget, and submit it to the IAS Treasurer (usually by May of the preceding year). This budget should include expected page counts for the IAS Transactions and Magazine.

6. Be responsible for efficient liaison with each Operating Department Vice Chair – Papers and Associate Editors.

7. Serve as a member of the IAS Financial Planning Committee.

8. Be responsible for, in coordination with the IAS Transactions editor, updating the Author’s Guide and Guide to Procedures for Processing Technical Papers as needed.

9. Represent the society at the annual IEEE Panel of Editors meeting.

10. Manage the online peer review process.

11. Manage selection of magazine advertising representation.

3.7.2 Publications Department Committees The Publications Department shall include the following committees, plus such others as may be established from time to time by the ExecBoard, in accordance with IAS Bylaw 8.2:

1. Transactions Advisory Board 2. Magazine Advisory Board


3.7.2.1 The Transactions Advisory Board shall consist of the Chair of the Publications Department as Chair, a Vice Chair, other officers and Members-at-Large as required in the treatment of material for publication.

3.7.2.2 The Magazine Advisory Board shall consist of a Chair, a Vice Chair, other officers

and Members-at-Large as necessary. Its responsibility shall be to provide a liaison between the Society at large and the Publications Department and to assist the Editor as required in the treatment of material for publication.

3.7.2.3 The Magazine and Transactions Prize Papers selection process should be managed

to:

1. Complete selection of prize papers from the pool of papers published in the magazine and transactions for the previous year by June 30 of the following year.

2. This process also selects which IAS papers are to be recommended for appropriate IEEE awards.

3. The timing of the annual Prize Papers Awards selection must allow for the complete selection and preparation of awards process to be finished in time for the awards to be presented at the Society Annual Meeting Awards Luncheon, usually held in October of each year. August 15 is the usual deadline for the notification of the Awards and Recognition Committee of winners.

4. When decisions are reached as to who are the actual winners of the Society Prize Paper Awards, the Department Chair notifies the Awards Department Chair of the names, addresses, phone numbers and titles of the authors of Society Prize Papers. The actual preparation of the awards, the notification of authors and the presentation of the awards is done under the direction of the Society Awards Department.

3.7.3 Procedures for Processing Technical Papers Procedures for processing technical papers submitted to the IAS are described in the Society’s Author’s Guide and Guide to Procedures for Processing Technical Papers for Use in IAS Conferences and Transactions and for the IEEE Industry Applications Magazine. This Guide is hereby incorporated into the Policies and Procedures Manual by reference.

Online Peer Review System: The procedure for submittal of papers for presentation, review and publication shall be managed by online peer review software. Selection and specification of functionality of this software system shall be by the Executive Board based upon recommendation by the Publication Department Chairman. Management and administration of this system will be the responsibility of the Publications Department Chairman.

3.7.4 Other Publications Department Procedures 3.7.4.1 The Editor of the Society Transactions shall be appointed by the ExecBoard on

recommendation of the Chair of the Publications Department. The length of term


of appointment, and the amount of the honorarium for services, if any, shall be determined by the ExecBoard. Within the approved publication policies, the Editor shall have the administrative authority for the acceptance of material to be published in the Transactions.

3.7.4.2 The Editor of the Society Magazine shall be appointed by the ExecBoard on

recommendation of the Chair of the Publications Department. The length of term of appointment eligibility for reappointment and the amount of the honorarium for services, if any, shall be determined by the ExecBoard.

3.7.4.3 With the concurrence and approval of the Society President, the Editor of the Society Transactions and the Editor of the Society Magazine may be invited to the Society ExecBoard meetings.

3.8.0 Standards Department

3.8.1 Standards Department Responsibilities: 3.8.1.1 The Standards Department shall be aware of and assess the adequacy of current,

developing and future needs for standards, and influence or implement IAS actions to meet these needs.

3.8.1.2 The Standards Department shall coordinate liaison with standard making and code-

making bodies that affect all aspects of the IAS. 3.8.1.3 The Standards Department shall represent IAS in its relationships with the IEEE

Standards Board.

3.8.2 Standards Department Chair’s Responsibilities: 3.8.2.1 The Chair shall appoint and maintain a list of Department’s Committee Chairs. 3.8.2.2 The Chair shall maintain effective communication with Committee Chairs. 3.8.2.3 The Chair shall maintain a list of liaisons nominated by Technical committees for

membership on Standards Management Committee and communicate that list to the Standards Board.

3.8.2.4 The Chair shall provide policy interpretation and guidance for the operation of the

Standards Department Committees. 3.8.2.5 The Chair shall monitor Operations within the Committees. 3.8.2.6 The Chair shall attend IAS Executive Board Meetings.


3.8.2.7 The Chair shall report on Department Activities in written report to IAS Executive Board Secretary for each of the IAS Executive Board Meetings.

3.8.2.8 The chair shall write and submit a piece for “Standards Department Column” for

each IAS Magazine publication (6 per year). This column can contain ANY commentary relating to standards development that the Chair deems appropriate. The column must be submitted three months prior to publication.

3.8.2.9 The Chair shall maintain and update the “Department Orientation Package” for

Committee Chairs. 3.8.2.10 The chair shall prepare and submit department budget by May 1st for the upcoming

year.

3.8.3 Standards Department Committees

3.8.3.1 Standards Management Committee 3.8.3.1.1 The Standards Management Committee (SMC) consists of a delegate (usually

referred to as a “Standards Liaison”) identified from EVERY Technical Committee (TC) under the IAS that develops, maintains, or revises standards. (At the time of this writing, it included the Cement Industry TC, Electric Machines TC, Energy Systems TC, Electrostatic Processes TC, Industrial Automation and Control TC, Industrial Drives TC, Industrial Power Converters TC, Mining Industry TC, Petroleum and Chemical Industry TC, Power Electronics Devices and Components TC, Power System Engineering TC, Pulp and Paper Industry TC, Rural Electric Power TC.). (NOTE: Previously, this was called the Standards Coordinating Committee and was changed to make a clear distinction between the SCC organized under the Standards Association). This committee may serve as Liaisons to the Standards Board.

3.8.3.1.2 The SMC shall prepare an annual written report to the Standards Department Chair

regarding all IAS Standards activities to include: project status, coordination issues, conflicts, discrepancies, and plans to address outstanding issues.

3.8.3.1.3 The SMC shall provide coordination and timely response for IAS review of draft

standards submitted by other groups or societies. 3.8.3.1.4 The SMC shall appoint an “SMC Delegate” to represent the IAS at the IEEE

Standards Board Meetings who shall prepare and submit a written report on Standards Board Meeting Activities and submit it to the SMC Chair and Standards Department Chair.


3.8.3.2 Awards Committee The Standards Awards Committee shall identify and recommend those individuals worthy of awards and recognition for IAS standards activities and recommend IAS recognition and publicity for those who make significant contributions not covered by other awards.

3.8.3.3 ANSI Activities Committee The ANSI Activities Committee shall coordinate all IAS activities related to ANSI, obtain nominations to the ANSI Committee, schedule at least one meeting of IAS-ANSI representatives each year, develop ANSI representative reporting procedures and prepare an annual report on ANSI activities to the SMC and the Standards Department Chair.

3.8.3.4 International Standards Committee IEC and ANSI/USNC Representation

3.8.3.5 Safety Committee The Safety Committee shall represent the Standards Department on all safety-related matters, review standards in regard to safety, coordinate safety matters in IAS through Safety Committee liaison representatives from each Technical Committee, and coordinate and give timely response for IAS review of draft safety standards submitted by ANSI.

3.8.3.6 Mining Safety Standards Committee The Mining Safety Standards Committee shall identify and establish the scope for needed electrical standards for mining and related industries, recommend formation of specific working groups to develop needed standards and the Technical Committees responsible, a co-sponsor action when advisable, and represent IEEE in public hearings considering the adoption of authorized standards.

3.8.3.7 NEC Nominations Committee The NEC Nominations Committee shall obtain nominations for IAS members to serve as IEEE representatives on NEC code-making panels, identify Technical Committees responsible to provide instruction to IEEE representatives, and review all proposed nominations with the appropriate Technical Committee, SMC, and Standards Department Chair.

3.8.4 Standards Department Committee Chair’s Responsibilities:

The Committee Chair shall prepare an annual written report to the Standards Department Chair to outline Major Activities and Initiatives within each of the respective committees.


3.8.5 Consultation with Other Affected IAS and IEEE Components

3.8.5.1 For maximum effectiveness in obtaining useful results from standards activities, it is most important that:

3.8.5.1.1 Technical Committees and Operating Departments involved in standards activities,

such as in making appointments to National Boards (such as NFPA, ANSI and so forth) and on other matters involving mutual interests with the IAS Standards Department, should consult first with the SMC Committee Chair and Standards Department Chair to assure best coordination of thoughts and efforts.

3.8.5.1.2 Likewise, the Standards Department should consult with affected Technical

Committees and Operating Departments before they make unilateral appointments or actions where such actions will be of shared concern with other IEEE or IAS components.

3.8.6 Operating Policies and Procedures for IEEE Industry Application Society (IAS) Standards Sponsors

Procedures for developing standards sponsored by IAS entities are described in the Society’s Operating Policies and Procedures for IEEE Industry Application Society (IAS) Standards Sponsors. All society standard sponsors shall follow these policies and procedures. This document is hereby incorporated into the Policies and Procedures Manual by reference.

4.0 STANDING COMMITTEES

4.1.0 Constitution and Bylaws Committee The Constitution and Bylaws Committee shall consist of a Chair and two other members. It shall investigate all matters related to the recorded laws and regulations of the IA Society. It shall be responsible for editing and coordinating the Constitution, Bylaws and Manuals, and calling to the attention of the ExecBoard any inconsistency between current practice and recorded legal requirements. It shall examine proposals for the amendment of the Society governing documents and recommended final drafts of amendments for adoption by the Council or the ExecBoard. It shall review and approve all policies and Bylaws of the Operating Departments and their Technical Committees to insure consistency with those Bylaws.

4.2.0 Financial Planning Committee The Financial Planning Committee shall consist of a Chair and nine members, including the five Society officers, the Chair of the Publications Department, the Long-Range Planning Committee, the Chapters and Membership Department and the Education Department, and the current Society Past President. The Committee Chair preferably shall be the Society Treasurer. The Committee will recommend to the ExecBoard fiscal policies and procedures that will serve to have the Society maintain a good balance of


member and publication services, dues schedule and financial reserve. It will collaborate with the Treasurer in preparing the annual budget and maintain a continuing audit of the Society’s fiscal affairs.

4.3.0 Inter-Society Cooperation Committee The Inter-Society Cooperation Committee shall consist of two executive sub-committees, one to coordinate all IEEE society or entity cooperative initiatives and the other all non-IEEE society or entity cooperative initiatives. Each sub-committee shall have their own Chair and respective committee members and mutually supportive liaison representatives and advisory committees to handle the affairs of the sub-committee between meetings of the full Committee. The Committee Chair shall be a member of the ExecBoard. Committee members shall be appointed by the Chair with recommendations from the Society President and/or the Nominating Committee. The Committee shall be responsible for implementing cooperative initiatives between the IAS and all other IEEE and non-IEEE societies or entities and serve as an advisory group to the ExecBoard on all matters co-related. In addition the Committee shall accept specific projects and/or requests for study made by the Society President. The current Past President shall be a member-at-large of this Committee serving in an advisory role.

4.4.0 Long-Range Planning Committee The Long-Range Planning Committee shall consist of the Committee Chair, the current Operating Department Chairs, the Staff Department Chairs, the Standing Committee Chairs and up to three other members. The Committee Chair shall be the Society Vice President. The Committee shall be responsible for development of the long-range plans and goals of the Society. It shall continuously analyze the Society organization and operations to ensure that they are currently positioned to serve the needs of the membership and developing technology. The Committee shall accept specific projects and/or requests for study made by the Society President. The Committee shall serve as an advisory group to the ExecBoard and shall present its findings and recommendations to the group on a regular basis.

4.5.0 Nominating Committee The Nominating Committee shall consist of a Chair and four other members. The committee shall study the requirements of offices to be filled and the qualifications of available personnel and recommend suitable candidates for election by the Council or the ExecBoard as required by the IA Society Constitution and Bylaws. In accordance with IEEE Bylaws, the Nominating Committee will recommend to ExecBoard candidates for the office of Divisional Director to be submitted to the Divisional Nominating Committee when requested. It will also recommend candidates to be considered by the IEEE Nominations and Appointments Committee for service on Institute Committees and Board.

The IAS Constitution, section 4.1, lists the members of the Executive Board by office. The Nominating Committee Chair shall provide information on the slate of candidates to


the IAS Magazine Editor, by May 15 of each calendar year, for publication (announcement) in the Society Magazine.

4.5.1 Policy Regarding Nominations for Division II Director

The policy of the Society is to submit a single Division II Director candidate for the IEEE Ballot.

4.6.0 Electronic Communication Committee The Electronic Communication Committee shall consist of a Chair and two other members – a technical web editor responsible for making changes and additions to the society web site and other electronic media, and a content manager responsible for soliciting, editing, and maintaining the unformatted content of the society web site and other electronic media. The committee is responsible for all matters related to the electronic communication and dissemination of information related to the IA Society.

5.0 FINANCES

5.1.0 Funding of Committee Expense 1. The IAS must practice restraint in the expenses allowed Technical and Standing

Committees. A policy that would have the IAS reimburse committees for postage, telephone, secretarial, duplication, and possibly even travel expense, would indeed be expensive and difficult to control. It is the practice and tradition that these types of expenses, whether of small or moderate proportions, normally be the responsibility of the committee members or their employers.

2. Expenses of these types incurred in connection with a conference, tutorial, or any other IAS educational activity where a registration fee is to be collected, may be charged to that activity and if so, shall be included in its budget.

3. Unusual and non-recurring expenses and certain once-a-year expenditures will be considered and may be funded by the Society by appropriate and timely provision in the budget. Such expense would be the type usually connected with a project undertaken by the Committee, a sub-committee, working group or task force. The need for funds of this nature should be anticipated, the amount determined well in advance of the project implementation, and a request submitted to the ExecBoard through the Chair of the Department. The written request should include information and details adequate to describe the need and justify the amount. The ExecBoard will consider the request and act consistently with the objectives of the IAS.

Where the action is favorable to the request, provision for the funding will be made in the IAS budget. The funds will be disbursed upon requests sent to the IAS Treasurer.Where the ExecBoard’s action is unfavorable to the request, the ExecBoard may propose and recommend alternate solutions.


4. Expense that is incurred without prior approval of the ExecBoard will not be paid or reimbursed by the IAS.

5. It is not the intent of the IAS, by this policy, to limit the quantity, quality or caliber of the work of its committees. Rather, it is in the endeavor to achieve better planning and control of the operating budget, with the prime objective being to maximize the total IAS activity within a balanced budget.

5.2.0 Guide for Department Expenditures 1. The general philosophy governing allocation and disbursement of IAS funds for the

activities of the Operating Departments, Technical Committees and Staff Departments will be as presented in the Funding of Committee Expense — Section 5.1.0, IEEE IAS Policy and Procedures Manual.

2. Each Operating Department shall prepare a budget consisting of:

a. Specific project items

b. Discretionary account (miscellaneous, general items)

Part (a) requires documentation in detail for each project; Part (b) does not. The budgets will be submitted annually for ExecBoard approval by May of each year. Discretionary account expenditures must be for items consistent with guidelines set forth in this document. When disbursements are made, the Department Chair will approve and forward the voucher or invoice to the Society Treasurer with the request to reimburse the individual or pay the invoice. The voucher or invoice shall contain sufficient detail to ascertain the appropriateness of the expenditure.

At year’s end the IAS Treasurer’s records will show the extent of usage of Parts (a) and (b) of the budget by each department. Authorized expenditures under the Discretionary Account will not run from year to year, but will expire at the year’s end.

3. IAS support of department and committee operating expenses will always favor projects which are of the most value to the IAS, IEEE, the engineering profession and the public. Studies which enhance the development and dissemination of engineering knowledge are encouraged. Disbursement of IAS funds for the routine activity of a department or committee may at times be necessary, but requests for such disbursements will be considered only for unusual circumstances. A request for funds by a committee should be made in advance and always through the departmental officers.

4. Certain committee expenses relating to technical editing of publications are budgeted to the IAS by the IEEE under existing IAS and IEEE budgetary provisions.

5. Prior to incurring an expense above $2,000, the expenditure should be evaluated by the Society Treasurer to verify the source of funding in the budget. This review


will assist in the timely processing and reimbursement of the expense. This review applies to a single event or one time expense items and is not required for budgeted honorariums or expenses covered by society agreements.

6. Other kinds of expenses that may be authorized by the ExecBoard are described in the

following paragraphs. Provisions for such expenditures should be anticipated and included in the department’s annual budget submitted to the ExecBoard.

a. The cost of technical project surveys, standards preparation and similar items

Here, the approval consideration will be on the usefulness of the work to the members of the IAS or to the IEEE and only to the extent that such costs cannot reasonably be assumed by employers or committee members.

b. The cost of a meeting room for a yearly meeting of the committee where such meeting is not part of a conference.

c. Financial assistance to permit performance of committee activities by the Chair or member who performs some essential committee task and who is in one of the following categories: retired, self-employed without any supporting organization and/or working in a firm where such support is not permissible or feasible.

Here the consideration is that the member is not in a position to bear such expenses or that it would be unreasonable to do so. Such assistance will be limited to: stationery, postage, telephone, duplicating services, limited typing services (only for standards, recommended practices, etc.)

An example of such reimbursement might be to a consultant operating in a one- or two-person organization who was by reason of past performance the obvious choice for sub-committee Chair.

d. The ExecBoard will not authorize funds for travel expenses or meals in conjunction with any of the above activities.

5.3.0 Financing of Awards 1. Society Awards

It is the policy of the IAS that costs of Society awards shall be paid by the Society. The following awards are included in this category and are normally presented at the Annual Meeting:

Andrew W. Smith Outstanding Achievement Award Distinguished Service Award Society Prize-Paper Awards (1st, 2nd and 3rd Prizes and Honorable Mention) Outstanding Chapter Awards


Funds for these awards shall be included in the Society budget as part of the Awards Department budget.

The normal procedure will be for the Chair of the Awards Department to arrange for these awards and send any invoices to the Society Treasurer, who will authorize payment. If, in an emergency, the Chair and the Awards Committee Department request the Annual Meeting Committee to pay any of these costs, the Annual Meeting Finance Chair should request the reimbursement of these items from the Society Treasurer.

2. Operating Department and Technical Committee Awards

It is the policy of the IAS that costs of awards, including prize-paper awards, sponsored by Operating Departments and Technical Committees of the Society, shall be covered by one of the following sources.

a. If the Operating Department or Technical Committee sponsors its own Technical Conference, the costs of awards presented at that conference may be paid from the funds of that conference.

b. If the Operating Department or Technical Committee has no conference of its own or chooses not to fund its awards from conference funds, the cost shall be covered by that Department’s or Committee’s operating budget and funds should be requested when the annual budget submittal is made.

The sum of the monetary awards is currently limited to $800 per year per committee (except the Ralph Lee award from I&CPS at $1,000). In no case will Operating Department or Technical Committee awards be funded by the IAS Annual Meeting. ARE THESE AMOUNTS STILL ACCURATE?

3. Definition of Costs

For purposes of the policy, “costs of awards” will include the following items:

a. Any monetary awards made to the recipient.

b. Cost of any statue, plaque, certificate or any other physical sign of recognition presented to the recipient. This includes any cost for framing or otherwise mounting certificates. It also includes any cost of shipping these items from their point of origin to their point of presentation.

c. Cost of forwarding any of the above items to a recipient who is not present at the presentation to receive the award.

d. Costs of such items as correspondence or telephone calls required in the process of selecting the recipient of an award, if reimbursement is required from IAS for these items.


5.4.0 Travel Reimbursement 1. Travel reimbursement, when authorized, shall be in accordance with IEEE Policies

11.6 – Business Expense Reporting.

2. Travel Assistance for Members of the Executive Board

It shall be the policy of the IA Society to financially supplement the airline ticket costs for members of the executive board from Regions 8, 9 and 10 traveling to ExecBoard meetings. This supplement shall cover the airline ticket coach fare above $500, up to a maximum of $3,000. It shall be the policy of the IA society to reimburse Executive Board members for travel expenses (limited to airfare and hotel only) related to Board meetings. Where appropriate, travel expenses will only be eligible for reimbursement in cases where an individual does not otherwise participate in the activity which is serving as a “host” to the Board meeting. Travel must be in accordance with IEEE travel policies.

Each Board member has a travel allowance of:

1. Regions 1 to 7 - $4000 per year per member 2. Regions 8 to 10 - $6000 per year per member

Formatted: Indent: Left: 0.75"

Formatted: Font: (Default)Times New Roman, 12 pt

Formatted: Indent: Left: 0.25", First line: 0.5"

IEEE INDUSTRY APPLICATIONS SOCIETY CONSTITUTION ARTICLE I—Name, Purpose, Scope, and Functions Sec. 1—The name of this organization is the Industry Applications Society of the Institute of Electrical and Electronics Engineers, Inc. It will be also be referred to as the IEEE Industry Applications Society or the IA Society or the Society, or the IAS or IA-34. Sec. 2—The purposes of the IA Society are technical, scientific, literary, and educational. The Society shall strive for the advancement of the theory and practice of electrical and electronics engineering and the related arts and sciences, in consonance with the Constitution and Bylaws of the IEEE. It shall give special attention to such aims within its field of interest defined under scope. Sec. 3—The scope of the Industry Applications Society, as a transnational organization, is the advancement of the theory and practice of electrical and electronic engineering in the development, design, manufacture and application of electrical systems, apparatus, devices and controls to the processes and equipment of industry and commerce; the promotion of safe, reliable and economic installations; industry leadership in energy conservation and environmental, health, and safety issues; the creation of voluntary engineering standards and recommended practices; and the professional development of its membership. Sec. 4—The functions of the IA Society are to promote close cooperation and exchange of technical information among its members and those of other societies and groups, and committees of IEEE, to hold meetings for the presentation and discussion of papers, and to provide for the needs of its members by stimulating research, initiating and developing voluntary engineering standards and recommended practices, and sponsoring periodical and special publications. ARTICLE II—Membership Sec. 1—The members of the IA Society are those members of IEEE in good standing who have made application to join and who have paid the annual dues of the Society, as provided in the Society Bylaws. Sec. 2—Members of the IA Society may participate in Society technical meetings, may present petitions on Society matters, and may serve on committees, if appointed, or hold office as provided for in the Society Constitution or Bylaws. ARTICLE III—Chapters Sec. 1—Chapters of the IA Society may be formed within IEEE Sections, or in a geographical area including several contiguous Sections. Such a Chapter is part of the Section or duly established regional organization and subject to the control and supervision of the Section(s) or regional organization in which it is located. Its principal functions are to promote Chapter and Section meetings and activities within the scope of the IA Society, and to assist the Society officers and committees in the conduct and coordination of the IA Society meetings and activities in the Section Territory. Chapters may be formed jointly with other IEEE societies and groups. They will be formed in accordance with IEEE Bylaws. ARTICLE IV—Finances Sec. 1—IEEE Headquarters shall act as bursar for all IA Society funds except as specified in the Society Bylaws.

Sec. 2—Fees may be levied on members of the IA Society for publications and other services and activities, as provided in its Bylaws. Society membership may be maintained only by prompt payment of these fees. Sec. 3—Registration charges may be collected by the IA Society for attendance at Society meetings, symposia, conferences, and conventions, except for those which are held as sessions or parts of an IEEE International, Regional, or Sectional meeting, symposium, conference, or convention. These registration charges shall be higher for nonmembers of IEEE than for members. Sec. 4—Additional IA Society income may be derived from such sources as contributions, advertising, expositions, and educational programs conducted in accordance with IEEE policy, if confirmed in advance by submitting the proposed project to the secretary of the IEEE Technical Activities Board. Sec. 5—Subscription rates and charges for materials and services to non-members of the IA Society shall be set only after approval by the IEEE Executive Committee. Sec. 6—Monies held by the IA Society legally belong to IEEE and shall be spent only for purposes consistent with the objectives of the Society and the stated policies of IEEE, except on specific approval by the IEEE Executive Committee. ARTICLE V—Government and Administration Sec. 1.0—The Council shall be the governing body of the IA Society. Its members shall be chosen to represent adequately the entire membership of the society by election or appointment as prescribed in this Constitution and the Bylaws.

1.1—The council membership shall consist of the Society Executive Board (ExecBoard) and all Society Past Presidents (who are members of the Institute) as well as the following ex-officio members:

1. Department officers of the Operating and Staff Departments. 2. Technical Committee and Standing Committee Chairs of the Operating

Departments. 3. Chapter Chairs (or duly appointed delegates) and Area Chairs of the Chapters

Department. 4. Committee Chairs of the Staff Departments. 5. IAS Transactions Editor and, IAS Magazine Editor and IAS Web Editor.

1.2—Term of office and procedure for the nomination, election, or appointment of Council members shall be as prescribed in the Bylaws. 1.3—The Council shall be responsible for the establishment of the policies, practices, and procedures of the IA Society, but shall delegate the active management and such other governing functions as it may choose to the Society Executive Board provided for in this Constitution. 1.4—The Council shall hold an annual meeting at a time and place designated by the Society Executive Board of the Council. Additional meetings may be called by this Board or on petition by ten percent of the Council members. 1.5—Council action may be taken in meeting, by mail ballot, or by electronic ballot; votes by proxy shall be accepted at a Council meeting, and a quorum for official action shall be a majority 25 percent of Council members including the proxies. Procedures for

the conduct of Council business shall be prescribed in the Bylaws. A Council member is entitled to only one vote regardless of the number of offices held.

Sec. 2.0— The Officers of the IA Society shall be the Society President, Society President Elect, Society Vice President, and Society Treasurer. The Society Past President will continue ex officio in the organization until his successor takes his place.

2.1—The Society Officers shall be IEEE Fellows or Senior Members and shall be elected by the Council in a manner and for terms as prescribed in the Bylaws. 2.2—The Society Officers shall be the corresponding officers of the Council and the Society Executive Board and shall have duties and responsibilities as prescribed in the Bylaws. 2.3—The Society President shall be an ex officio member of all Society Committees. 2.4—The Society President, as a member ex officio of the IEEE Technical Activities Board (TAB), shall represent the IA Society at all meetings of that board either in person, by duly delegated alternate, or by instructed proxy. Voting by proxy is not allowed.

Sec. 3.0—IA Society Departments and Society Committees shall be established with responsibilities and duties as prescribed in the Bylaws. Society Committees include Operating Committees assigned to Departments and Standing Committees of the Society Executive Board.

3.1—Department Chairs shall be IEEE Fellows or Senior Members. They shall be elected by the Society Executive Board or by the Council in a manner and for terms as prescribed in the Bylaws. 3.2—Other Department personnel shall be appointed in a manner and for terms as prescribed in the Bylaws. 3.3—Society Committee Officers and Members shall be appointed in a manner and for terms as prescribed in the Bylaws. 3.4—The responsibilities and duties of Departments and Society Committees shall be as prescribed in the Bylaws.

Sec. 4.0—The Society Executive Board of the Council, hereinafter referred to as the ExecBoard, shall manage and conduct the affairs of the IA Society in accordance with this Constitution and Bylaws and the guidance of the Council.

4.1—The ExecBoard membership shall consist of the Society Officers, the most recent Society Past President, the Society Standing Committee Chairs, the Operating and Staff Department Chairs, and sixnine Members-at-Large. 4.2—Terms of office and procedures for the nomination, election, or appointment of ExecBoard members shall be as prescribed in the Bylaws. 4.3—The responsibilities and duties of the ExecBoard shall be as prescribed in the Bylaws. 4.4—The ExecBoard shall hold at least three meetings each year as prescribed in the Bylaws. 4.5—ExecBoard action may be taken in meeting, by mail ballot, or by electronic ballot; votes by proxy shall not be accepted, and of a majority a quorum shall be one-third of ExecBoard members is required. Procedures for the conduct of ExecBoard business shall be prescribed by the Bylaws.

4.6—Management of the Society, under the Constitution, Bylaws, and Policies established by the Council and the ExecBoard, may be delegated to Officers, Departments, or Society Committees, as specified in the Society Bylaws or directed by ExecBoard.

Sec. 5.0—The administrative and fiscal years of the IA Society, and the terms of all elected and appointed officers and committee personnel, shall begin on a date specified in the Bylaws. Sec. 6.0—Neither the IA Society, nor any officer nor representative thereof, shall have authority to contract debts for, pledge the credit of, or in any way bind the IEEE. When necessary for effective operation of the Society, the ExecBoard may approve such action with prior IEEE approval of the budget.

6.1—Authority for the receipt, deposit, and disbursement of Society funds shall rest with, and may be delegated by, the ExecBoard in accordance with the regulations and policies of IEEE.

ARTICLE VI—Society Meetings Sec. 1—The IA Society, or any of its committees, singly or jointly, may hold meetings, conferences, symposia, and conventions, either independently or in cooperation with Sections, Regions, other units of IEEE, or other nonprofit technical organizations, in accordance with IEEE policies, rules, and procedures. Specific dates, places, and budgets shall be approved by the ExecBoard; or by delegation to the Chair of the Meetings Department provided prior budget acceptance is obtained from the IEEE General Manager. Sec. 2—There shall be at least one general technical meeting, designated as the IA Society Annual Meeting, each year at a time and place selected by the ExecBoard. Sec. 3—IA Society meetings, conferences, symposia, and conventions shall be open to all members of IEEE, upon payment of the prescribed registration charges, if any, except that participation in the business affairs of the Society shall be limited to members of the responsible Society unit. Sec. 4—Sponsorship or cosponsorship of events involving government classified or restricted data by IEEE shall be in accordance with the IEEE Policies and Procedures Manual. ARTICLE VII—Publications Sec. 1—The IA Society shall issue, subject to the editorial and fiscal policies of IEEE, but on its own financial responsibility, such periodical and occasional publications as the ExecBoard or its delegated agency shall determine to be of technical interest or professional value to the members of the Society, as indicated in the Bylaws. Sec. 2—All members of the IA Society shall be entitled to receive, in consideration of a portion of their membership fee, periodical publications, conference notices, and other materials sponsored by the Society as prescribed in the Bylaws or determined by ExecBoard. ARTICLE VIII—Bylaws

Sec. 1—Bylaws governing the conduct of the affairs of the IA Society shall be in consonance with the governing laws and policies of IEEE and the Constitution and actions of the Council. They may be adopted and amended by a two-thirdsmajority vote of all members of ExecBoard. Sec. 2—A complete statement of a proposed Bylaw or amendment and the reasons for its proposal shall be given to all Council, ExecBoard, and Society members at least 30 days before the vote is to be tallied. Inclusion in an IA Society publication which is circulated to all Society members shall be considered adequate notice to Council and Society members. Sec. 3—A new Bylaws or amendment shall become effective only after a copy has been deposited with the Chair and Secretary of the IEEE TAB, unless a later time has been specified by the ExecBoard. Sec. 4—A vote on adoption or amendment of the Bylaws may be taken in an ExecBoard meeting, or by letter ballot, or by electronic ballot of ExecBoard members at the option of the Society President. Sec. 5—If the vote is taken in meeting, ExecBoard members may vote in person, by duly delegated alternate, or by instructed proxy. Voting by proxy is not allowed. Sec. 6—If a letter ballot is selected, at least 30 days shall be allowed for response. If an electronic ballot is selected, at least 10 days shall be allowed for response. ARTICLE IX—Constitution Amendments Sec. 1—Amendments to the Constitution may be initiated by action of the ExecBoard, the Council, or by petition signed by members in good standing of the IA Society. The number of signatures required shall be no less than two percent of IA Society members as of December 31 past. Such proposed Amendments shall be submitted to the Council for approval. After approval by Council, the proposed amendments shall be sent to the Secretary of the IEEE Technical Activities Board for such further review and approval as may be deemed necessary. After such approval, the approved amendments shall be printed in an IA Society publication distributed to all Society Members.

IEEE INDUSTRY APPLICATIONS SOCIETY BYLAWS 1.0—Membership in the IEEE Industry Applications Society, which will also be referred to as the IA Society or the Society or the IAS, shall be open to all members of IEEE, including students, who pay the annual fee as prescribed in these Bylaws.

1.1—All members of the Society have equal rights and privileges except that only Senior Members and Fellows are eligible for election or appointment to certain Society offices, as provided in the Constitution and these Bylaws. 1.2—Members shall receive prior notice of all meetings conducted under the auspices of the Society, except business meetings of Society administrative units. 1.3—Members shall receive notice of proposals for amendment of the Constitution at least 60 days in advance of ratification by the Council to permit an expression of opinion directly or through their representatives on the responsible legislative body. 1.4—Members shall be notified of proposed amendments to the Bylaws or major policy changes at least 30 days before they are acted upon by the responsible legislative body. 1.5—Members may nominate officers or initiate consideration of Constitution amendments by petition as prescribed in the Constitution and in these Bylaws. 1.6—Members may attend and participate in all Chapter and Society technical meetings, conferences, symposia, and Chapter business meetings, provided the prescribed registration charges, if any, have been paid. Attendance at business meetings of constituent administrative units of the Society, other than Chapters, held solely for administrative purposes, may be restricted to members of the unit. 1.7—To maintain membership in the Society and exercise its privileges, the member must maintain his membership in IEEE and remit Society fees within three months of the established annual date at which these fees become due. 1.8—An individual who has had not less than five years of IA Society membership immediately prior to attaining IEEE Life Member status may continue a life membership in the IA Society without a fee payment. Each year the Life Member must confirm if the IA Society Magazine is desired. Such "Life Member—IEEE Industry Applications Society," will have equal rights and privileges with all other members as covered in Bylaw 1.1. Special categories of membership (Life, Retired, etc.) shall be in accordance with IEEE Bylaws. 1.9—Only members of the IA Society shall be eligible to serve either on Society Committees other than Subcommittees or as Chapter or Subcommittees officers. 1.10—The Industry Applications Society will accept affiliate membership in accordance with the policies, rules, and procedures of IEEE.

2.0—Chapters may be formed as provided in the IA Society Constitution.

2.1—Chapters may be organized within a Section or dulty established regional organization as provided in the Society constitution. The promotion, fostering, and guidance of such Chapters shall be the function of the Chapters and Membership Department, but responsibility for their organization, control, and support shall be with the Section(s) or Regional organization of which they are a part. Chapters may be formed jointly with other IEEE societies or groups.

3.0—The Council shall be the governing body of the IA Society. The Council membership shall be in accordance with the Society Constitution.

3.1—Its major responsibilities will be the following:

3.1.1—Act on amendments to the Constitution as submitted by ExecBoard action, Council action, or member petition, in accordance with the Constitution. 3.1.2—Elect each year on nomination by the ExecBoard, by member petition, or on its own motion, the Society President-Elect, Society Vice President, Society Treasurer, Operating Department Chairs, and at least sixnine Society Executive Board Members-at-Large. If the office of Society President-Elect is vacant, the Council will also elect a Society President. 3.1.3—Act on such matters of policy as may be originated by the Council, recommended by the ExecBoard, or initiated by petition of 2% of eligible voting50 Society members. 3.1.4—Take action on Society business, either in meeting assembled, by mail ballot, or by electronic ballot under conditions prescribed by the Constitution or these Bylaws.

3.2—The Council shall meet annually at a time and place determined by the ExecBoard. 3.3—Officers of the Council shall be the officers of the Society, in accordance with the Society Constitution.

4.0—The Society Executive Board (ExecBoard) of the Council shall be the managing body of the Society. The Executive Board membership shall be in accordance with the Society Constitution.

4.1—The duties of the ExecBoard shall be the following:

4.1.1—Amend the Bylaws with due notice to all Council, ExecBoard, and Society members, as prescribed in the Constitution and Bylaws. 4.1.2—Nominate candidates for Society Officers, Operating Department Chairs, and ninesix ExecBoard Members-at-Large, on recommendation of the Society Nominating

Formatted: Font color: Blue

Committee, and for election by the Council. 4.1.3—Approve the annual Society budget, as prepared by the Treasurer and Financial Planning Committee, and forward it to the IEEE TAB for filing and review. 4.1.4—Approve committee appointments as proposed by the Society President, the Department Chairs, and the ExecBoard Standing Committee Chairs. 4.1.5—Fill vacancies in the Society officers and its own membership occurring during the administrative year. 4.1.6—Manage and direct the affairs of the Society under the Constitution, Bylaws, and Society policies. 4.1.7—Delegate to its Officers, Departments, and Committees such authority as may be necessary to carry out the objective of the Society within the rules and regulations of the IEEE.

4.2—The ExecBoard shall meet at least three times a year at times and places chosen by the Society President. 4.3—In order to satisfy the transnational interests and activities of the Society, it is desirable that an effort be made to include on the Executive Board, whenever possible, a member from each of the ten Regions of the Institute.

5.0—The Rules, based on Robert's Rules of Order, for conducting business by the Council and the ExecBoard shall be as follows.

5.1—The quorum necessary to transact the general business of the Society shall be a majority (51%) of voting members. 25 percent of the Council or one-third of the ExecBoard members in person, by duly delegated alternate, or by instructed proxy. 5.2—In transacting general business a motion is passed if a majority of those present vote affirmatively. 5.3—Requirements for the election or appointment of Officers, Administrators, and members of Administrative Units, and ratification of amendments to the Constitution and Bylaws are prescribed in these Bylaws. 5.4—Agenda and Minutes of Meetings. The successful achievement of IEEE objectives will be advanced by establishing certain administrative guides to be implemented by ExecBoard and all Technical Committees. In this regard, issuing agenda and maintaining and reviewing minutes of IEEE meetings will help to insure that, consistent with IEEE's decentralized structure, lines of communication among members are maintained, topics for discussion are clearly defined, and sufficient written records are preserved for future reference and needs.

5.4.1—It is the policy of IEEE that, whenever practicable, an agenda listing the topics for discussion shall be sent to the members, at a reasonable time prior to each meeting (other than formal conferences, symposia, or conventions), of ExecBoard, Departments, Technical Committees, Subcommittees, or working groups of the Society, or a joint intersociety unit in which the Society formally participates. If advance distribution is not practicable, the agenda shall be distributed at any such meeting by the Secretary of the particular body or by a designated member of the particular body. 5.4.2—At each meeting (other than formal conferences, symposia, or conventions) of ExecBoard, Departments, Technical Committees, Subcommittees, or working groups of the Society, or a joint intersociety unit in which the Society formally participates, minutes of the meeting shall be maintained by the Secretary of the particular body or by a designated member of the particular body. Minutes shall record concisely attendance at the meeting, the substance of all discussions, and any actions taken, but need not be in the nature of a verbatim transcript. Maintenance of record copies of the minutes and distribution and review of these minutes shall be carried out by each Society entity pursuant to such rules and procedures as are adopted by each body.

5.5—Organization of Technical Committees and Working Groups To achieve the technical objectives of IEEE demands that diverse resources be employed toward the resolution of technical issues. It is the belief of IEEE that the Institute's technical goals can be furthered most productively through the intelligent utilization of the talents and experience of various individual members serving in their separate, individual expert capacities on appropriate IEEE Committees or working groups in the Society. No member should construe his position to be that of a representative of his employer.

5.5.1—Therefore, it is the policy of IEEE that the membership of each committee, subcommittee or working group of the Society shall reflect various factors deemed appropriate by such IEEE entities, (e.g., geographical balance, special expertise, etc.) and shall include a reasonable proportion of persons (one or more) employed by supplier, user and/or other involved organization in each industry that, in the judgment of the Society, will be affected by or concerned with any subject, except solely administrative or managerial matters, within the stated scope of, or properly to be considered at any meeting of such committee, subcommittee, or working group, consistent with its size. 5.5.2—No meeting of any of the above committees, subcommittees, or working groups shall convene where the interests associated with the persons in attendance are solely those of either supplier or user organizations. 5.5.3—With the approval of the IEEE Standards Board, the Standards Department Chair of IAS and the involved Operating Department Chair of IAS, non-IEEE members, who are representatives of standards developing organizations and/or invited experts, may serve on IAS Technical Committees, subcommittees, and working groups developing standards and shall be entitled to vote on matters relating to those standards. In all cases of conflict, policies of the IEEE Standards Association shall take precedence.

6.0—The Society Departments shall consist of Operating Departments and Staff Departments.

6.1—Operating Departments are comprised of groups of Technical Committees. The Technical Committees in each Operating Department, and the scopes of these Technical Committees, shall be listed in the IAS Policies and Procedures Manual. Operating Departments are as follows:

6.1.1—Process Industries Department 6.1.2—Industrial and Commercial Power Systems Department 6.1.3—Industrial Power Conversion Systems Department 6.1.4—Manufacturing Systems Development and Applications Department

6.2—Staff Departments are as follows:

6.2.1—Awards Department 6.2.2—Chapters and Membership Department 6.2.3—Education Department 6.2.4—Meetings Department 6.2.5—Publications Department 6.2.6—Standards Department

6.3—Each Department will be headed by a Chair. Operating Department Chairs shall be elected by the Council. Staff Department Chairs shall be elected by ExecBoard. Each Operating Department shall have an Operating Committee headed by the Department Chair. The Operating Committee will include, at least, Committees or Subcommittees for each of the following functions, except that the functions marked "optional" may be included:

6.3.1—Awards and Recognition 6.3.2—Fellows and Senior Members 6.3.3—Nominating 6.3.4—Codes and Standards (Optional) 6.3.5—Personnel (Optional)

6.3.6—Publications (Optional) 6.3.7—Meetings (Optional) 6.3.8—Bylaws, or Operating Guide (Optional) 6.3.9—Others, as appropriate (Optional)

6.4—The Nominating Subcommittee of each Operating Department will provide by JanuaryMay 1 each year one or more recommended candidates for Operating Department Chair to the Chair of the Society Nominating Committee. The Society Nominating Committee is charged with selection of a qualified candidate for each Operating Department Chair as a recommendation to ExecBoard. 6.5—Coordination of the Departments listed herein shall be through the ExecBoard. The Committees in each Department shall be listed in the IAS Policies and Procedures Manual.

7.0—Criteria for establishing or abolishing a Department

7.1—A Department is an operating unit of the Society organized to improve the administration or operational effectiveness of the Society. Its purpose is:

7.1.1—To improve the total management of the Society. 7.1.2—To improve service to the membership. 7.1.3—To structure a cohesive operating entity that would have continuing administrative and operational responsibilities.

7.2—A department may only be established or abolished through recommendations from a specially structured Ad Hoc Committee, appointed by the Society President, and which makes a duly constituted report and recommendation to ExecBoard. The implementation of said recommendations requires a two thirds vote of those voting members present at a regularly scheduled ExecBoard meeting. 7.3—Said implementation will require appropriate modification of the Cconstitution, with council approval, and Bylaws.

8.0—Criteria for establishing or abolishing a Committee

8.1—Technical Committees

8.1.1—A Technical Committee will ordinarily be a part of an Operating Department which includes several Technical Committees with similar interests. However, a Technical Committee which exists solely for the purpose of writing and/or maintaining a standard may be assigned to the Standards Department for administrative purposes.

8.1.2—A Technical Committee may be established, abolished, divided into two or more Technical Committees, combined with one or more other Technical Committees, or moved to a different Department by action of the ExecBoard, on motion of the Chair(s) of the Department(s) involved. Such action shall require a two thirds vote of those voting members present at a regularly scheduled meeting of the ExecBoard.

8.2—An administrative committee of a Staff Department or of an Operating Department may be created, abolished, divided into two or more administrative committees, combined with one or more other administrative committees, or moved to a different Department by action of the ExecBoard, on motion of the Chair(s) of the Department(s) involved. 8.3—A Standing Committee of the Executive Board may only be established or abolished through recommendations from a specially structured Ad Hoc Committee, appointed by the Society President, and which makes a duly constituted report and recommendation to ExecBoard. The implementation of said recommendations requires a two thirds vote of those voting members present at a regularly scheduled ExecBoard meeting. Said implementation will require appropriate modification of the Constitution and Bylaws.

9.0—Standing Committees of the ExecBoard listed here shall report directly to the ExecBoard through their appointed Chairs, who shall be members of the ExecBoard.

9.1—Constitution and Bylaws Committee 9.2—Financial Planning Committee 9.3—Long Range Planning Committee 9.4—Nominating Committee 9.5—Inter-Society Cooperation Committee 9.6—Electronic Communication Committee

10.0—The Officers of the IA Society shall serve terms and perform duties as specified below.

10.1— The Society President shall serve a term of two years during which he shall be a member ex officio of all committees, President of the Council and of the ExecBoard. Under the authority of the Constitution and Bylaws, he shall be chief executive officer of the Society. Under the direction of the Council and the ExecBoard, the Society President shall be responsible for the administration of the affairs of the Society during his term of office. He shall serve as the Society Representative on the IEEE TAB. To be eligible for nomination to the office of Society President, the nominee shall have served as a member of the ExecBoard in some capacity for at least four years, and shall be a current member of the ExecBoard. The presiding officers does not vote, yet he or she has the ability to vote to make or break a tie.

10.2— The Society President Elect shall serve a term of two years during which he shall be President Elect of the Council and the ExecBoard. He shall assume the duties of the Society President in the event of the President’s absence or incapacity. The Society President Elect shall perform duties such as listed in the IAS Policies and Procedures Manual or as may be assigned by the Council, the ExecBoard, or the Society President. To be eligible for nomination to the office of the Society President Elect, the nominee shall have served as a member of the ExecBoard in some capacity for at least two years, and shall be a current member of the ExecBoard. The President Elect shall succeed to the office of Society President without further administrative action. If a vacancy should occur in the office of President Elect, a replacement shall be appointed as provided in Bylaw 13.7. 10.3—The Society Vice President shall serve a term of two years during which he shall be Vice President of the Council and the ExecBoard. The Vice President shall perform such duties as listed in the IAS Policies and Procedures Manual or as may be assigned by the Council, the ExecBoard, or the Society President. To be eligible for nomination to the office of the Society Vice President, the nominee shall have served as a member of the ExecBoard in some capacity for at least two years, and shall be a current member of the ExecBoard. If a vacancy should occur in the office of Vice President, a replacement shall be appointed as provided in Bylaw 13.7. 10.4—The Society Treasurer shall serve a term of two years during which he shall be Treasurer of the Council and the ExecBoard. He shall be responsible, under direction of the ExecBoard and with the advice of the Financial Planning Committee, for the collection and disbursement of Society funds. With the assistance of the Financial Planning Committee, the Treasurer shall prepare the annual Society budget for the approval of the ExecBoard and forward it to the IEEE Technical Activities Board. He shall serve as the Society's liaison to the IEEE Foundation in matters concerning the Myron Zucker Fund and any other funds which may be established under the Foundation for which IAS has oversight responsibility. He shall report the financial condition of the Society to the ExecBoard and the Council at least annually. He shall be eligible for no more than two consecutive terms.

11.0—Finances

11.1—The IA Society fiscal year shall begin January 1. 11.2—IEEE Headquarters shall act as bursar for the funds of the Society, collecting fees, keeping records of income and expense, and serving as depository for society funds except as hereinafter provided. 11.3—Payments of Society expenses authorized by the budget shall be on order of the Society Treasurer or of the Society President, in the absence of the Treasurer. 11.4—Duly appointed and authorized general committees for IA Society meetings may arrange for the deposit and disbursement of funds required for the conduct of a meeting, conference, symposium, or convention in accordance with a budget approved by the Chair of

the IAS Meetings Department, reported to the ExecBd, and accepted by the IEEE Technical Activities Board, provided the Chair of the IAS Meetings Department has approved of arrangements made with a bank, and suitable insurance and bonding are obtained, if necessary to supplement IEEE coverage. 11.5—The annual fee for membership in the Society shall be reviewed and established by ExecBoard as part of the annual budget approval. Special memberships shall be in accordance with the IEEE Bylaws. 11.6—The annual Society budget shall be prepared by the Treasurer and the Financial Planning Committee and submitted for approval to the ExecBoard. When so approved, the budget shall be forwarded by the Treasurer to the IEEE TAB in accordance with IEEE regulations.

12.0—Publications The IA Society shall periodically publish a technical publication identified as the IEEE TRANSACTIONS ON INDUSTRY APPLICATIONS. The TRANSACTIONS shall include Technical Papers as reviewed and accepted by the cognizant Committee and Operating Department, along with other features and material as determined by the Editor. All articles and information shall be in accordance with procedures as determined by ExecBoard and the IEEE Publications Board. The Society shall also periodically publish an IEEE Industry Applications Society Magazine.

12.1— The Magazine shall be sent to all Society members in consideration of part of their payment of the annual Society fee. The TRANSACTIONS shall be made accessible at zero additional cost to all Society members in electronic format through the world wide web. 12.2—The Society will be responsible for such expenses in relation to its publications as are required by the policy and regulations of the IEEE and prescribed by the IEEE Executive Committee. 12.23—The Society will provide all Society members electronic access to select all Society conference publications via IEEE Xplore at no additional cost.

13.0—Nominations and Elections

13.1—The IA Society Administrative year shall begin January 1. All elected and appointed officers shall begin their terms on that date and serve for the prescribed term or until their successors are elected and installed. With the prior written approval of their Operating Department Chair, Operating Technical Committees may optionally have officers begin terms on July 1. 13.2—The Nominating Committee, headed by the immediate Past President, shall submit to the ExecBoard a slate of recommended candidates for Society Officers, Operating Department Chairs, and sixnine ExecBoard Members-at-Large to be elected by the Council

for the prescribed term. This slate must be submitted for action by the ExecBoard at its meeting during the second quarter of the year. The slate of candidates approved after due consideration by the ExecBoard shall be printed in a Society publication distributed to all Society members during July. 13.3—A candidate may be added to the ballot, proposed for election by the Council, by a petition of the membership. The number of signatures shall be no less than two percent of the IA Society members in good standing as of December 31 past. The petition must be received at the office of the Society Past President by August September 1. Nominating Committee Chairs are not eligible to be elected. 13.4—The slate presented to ExecBoard by the Nominating Committee for election by the Council shall include the following:

13.4.1—One or more candidates for Society President if the President-Elect office is vacant, to serve a term of two years. 13.4.2—One or more candidates for Society President Elect to serve a term of two years. 13.4.3—One or more candidates for Society Vice President to serve a term of two years. 13.4.4—One or more candidates for Society Treasurer to serve a term of two years. 13.4.5—One or more candidates for Chair of each of the Operating Departments to serve a term of two years. 13.4.6—SixNine candidates for ExecBoard Members-at-Large to serve a term of two years. Members-at-Large shall serve a maximum of 2 consecutive terms. A two/thirdsmajority two thirds vote of the Exec Board can be used to over-ride this policy but only on an annual basis.

13.5—The election shall be held by letter ballot or by electronic ballot for the Society Officers, Operating Department Chairs, and sixnine ExecBoard Members-at-Large, and mailed or sent electronically to the members of the Council under the direction of the Society Past President, not later than September 114. To be counted, the ballot must be received at the designated location within 30 days after mailing the ballot.

13.5.1—Ballots shall be returned as specified in the ballot instructions, typically to the IAS Administrator, for counting to IEEE Headquarters-Technical Activities Department for counting. 13.5.2—As soon as the results of the election are known, the Past President shall notify the Council of the results at its next meeting or by mail or email. The results of the election shall also be published in the next issue of the Society publication in which was published the slate of candidates.

13.5.3—Any elected official may be removed from office by majority vote of the Executive Board plus a plurality of a ballot of the Council.

13.6—The Nominating Committee shall present to the ExecBoard at the second Board meeting of the year, a slate of candidates for election by the ExecBoard consisting of the following:

13.6.1— One or more candidates for Chair for each of the Staff Departments to serve a term of one year with a maximum consecutive term of 4 years. A majoritytwo thirds two/thirds vote of the Exec Board can be used to over-ride this policy but only on an annual basis.

13.7—Vacancies

13.7.1—Should a vacancy occur in any Society Office or ExecBoard position during a term of Office, the Chair of the Nominating Committee will recommend to ExecBoard candidates for the vacant position. The candidate will be appointed to the vacant position by the Society President, after approval of ExecBoard. 13.7.2—The President's Office will be filled as described in 10.2. 13.7.3—Should the position of the Chair of the Nominating Committee be vacant during a term of Office, the President of the Society will submit the name of a candidate to ExecBoard for approval before making the appointment.

13.8–The Society policy regarding nominations for IEEE Division II Director shall be listed in the IAS Policies and Procedures Manual and shall be in compliance with IEEE Bylaws. This policy shall allow for the submission of a single Division II Director Candidate to be placed on the Annual Election Ballot.

14.0—Appointments

14.1— All Society, Departmental, and Committee appointments shall be for one year, except appointments made to fill vacancies shall be for the unexpired term of the predecessor appointment. Executive Board Standing Committee Chairs shall serve a term of one year with a maximum consecutive term of 4 years. A majority two thirdstwo/thirds vote of the Exec Board can be used to over-ride this policy but only on an annual basis. 14.2—The Technical Committee Chair shall be appointed by the appropriate Operating Department Chair on recommendation of the Technical Committee. Other officers of the Technical Committee and Chairs of Subcommittees and Working Groups shall be appointed by the Technical Committee Chair based on procedures established by the Technical Committee. 14.3—Department Committee Members shall be appointed by the Chair of the committee after approval of the Department Chair.

14.3.1—Subcommittee Members shall be appointed by the Subcommittee Chair after approval of the Committee Chair.

14.4—The Nominating Committee shall recommend candidates for Chairs of Standing Committees and Staff Departments of the ExecBoard. They shall be appointed by the Society President at the beginning of the administrative year, after approval of the ExecBoard by the last meeting of the previous year. Chairs of Committees of a Staff Department shall be appointed by the Staff Department Chair after approval of the ExecBoard. Subordinate Officers and Members-at-Large of Staff Departments, Staff Department Committees and ExecBoard Standing Committees shall be appointed by Chairs of the respective units. 14.5—Special Committees may be authorized by the ExecBoard for specific assignments. The Chair and members shall be appointed by the Society President for the term specified in this authorization. 14.6—Where the appropriate appointing Officer deems it desirable to remove an appointee, during his term of service, from office, the appropriate appointing Officer may do so, and may, at his discretion, make a new appointment for the completion of that term.

15.0—Duties of Operating Departments and Committees The duties of Operating Departments and the Committees of those departments shall be listed in the IAS Policies and Procedures Manual. 16.0—Duties of Staff Departments and Committees The duties of Staff Departments and the Committees of those departments shall be listed in the IAS Policies and Procedures Manual. 17.0—Committees of ExecBoard The membership and duties of the Committees of the ExecBoard shall be listed in the IAS Policies and Procedures Manual. 18.0—Technical Papers

18.1—All technical papers to be published in a conference record or to be published as individual papers shall be acceptable to the sponsoring Technical Committee. All technical papers to be published in IA TRANSACTIONS shall be reviewed and approved by the sponsoring Technical Committee and the corresponding Operating Department and shall conform to the length requirements prescribed by IAS. 18.2—All technical papers, whether for publication as individual papers, in a conference record, or in IA TRANSACTIONS shall be copyrighted by IEEE; the author(s) shall transfer copyright ownership to IEEE, according to procedures established by the Publication Board.

18.3—In the event that technical papers are printed for sale as individual papers, the author(s) shall receive three complimentary copies. In the event that technical papers are published in a conference record, the conference record shall be sold to members and nonmembers. Authors of technical papers published in IA TRANSACTIONS shall receive a complimentary copy of the issue in which their paper is published. 18.4—The price for papers or conference records shall be set in accordance with IEEE procedures.

19.0—Fees to Speakers

19.1—It is against the policy of the IA Society to pay fees to speakers on the program of IA Society meetings. However, if a speaker is invited to the IA Society to take part in the nontechnical part of the program of the meeting, the sponsoring committee may reimburse the speaker's out-of-pocket expenses, provided arrangements are made for this in the approved budget for the meeting.

20.0—General Rules

20.1—In all matters not covered by its Constitution or Bylaws, this organization shall be governed by Robert's Rules of Order.

Highlights of the TAB Leadership Orientation

IEEE Leadership Training Meeting Presentations by key groups within Technical Activities and MGA

– Two half day sessions Overall theme is for groups to work together for a common goal – the member Presentations listed activities and responsible parties 2011 Goal for IAS Administrative Office

Develop a listing of services available and post on community site

12/2/2013 2

Presentations from – Donna Hudson (TAB) – Barry Shoop (MGA) – Mary Ward-Callan (Technical Activities

Staff) The need to think about new revenue

streams – old streams are drying up and need to be replaced Attracting younger members Education and training are big areas to focus

on for next year

12/2/2013 3

– Cecelia Jankowski – (MGA Staff) Challenge is communications across units 2011 Sections Congress – Society and

Sections meet

– Ken Gilbert (TA Staff – Financial) Overall health of IEEE Finances Financial Planning Package available on the

web

– Saifur Rahman (Publications) Products vs. periodicals – packaged bundles

IEL Packing of multiple society content – transactions/magazines

12/2/2013 4

– Jacek Zurada (Periodicals) New pubs – many struggle in the beginning –

especially in the first year – instead look at special issues, special sections, special topics. A new publication request will probably take at least one year to get through the approval process. Laura Creighton needs to know of any changes to periodicals before December 15. This includes any subscription changes. Laura’s group will now handle membership development campaigns

12/2/2013 5

– Mary Ward –Callan/Betsy Davis HR issues

– Jamie Moesch – MGA staff spoke about membership recruitment and retention programs available to assist societies

12/2/2013 6

Jayne Cerone – (TA Staff)Governance issues – TA operations manual – Robert’s Rules – unless society or TAB or IEEE

rules state, otherwise write rules accordingly. – 10th version of Robert’s rule is most current –

new version due out in 2011 – If item is tabled, someone must motion to take

item off table. – Seconding just means its debatable, not the

person agrees with the motion. – Postpone indefinitely – kills a motion

12/2/2013 7

Jayne Cerone (continued) – In reality an abstention is a no vote. If you

really want to abstain leave the room – Conflict of interest – must leave room during

voting . As long as no one calls for a quorum. Call for a quorum at the beginning of the meeting and that quorum is official during the entire meeting.

– Elections – read constitution and Bylaws – contested elections, nominating committee cannot be a candidate

– Adcom – 2% of board members for petition process

12/2/2013 8

Cheryl Sinaukus –MGA staff– Center for Leadership Excellence – Officer training handbook – help officer’s

with their jobs – Chapter Chairs – quick start training – Leadership skills

Staff deals with operational issues – volunteers: Strategy

12/2/2013 9

12/2/2013 10

IEEE INDUSTRY APPLICATIONS SOCIETY

Bruno Lequesne

President-Elect

Date: December 6, 2010 To: IAS Board Members Subject: President-Elect Report to the IAS Executive Board Meeting to be held on December 6, 2010 Appointments for 2011, IAS Executive Board:

Chair Education Department: Joseph Sottile Chair Meetings Department: Mark Nelms Chair Awards Department: Andrew Bagley Chair Chapters and Membership Development: Peter Magyar Chair Standards Department: Bruce McClung Chair Publications Department: Kevin L. Peterson

Chair Constitution and By-laws Committee: Thomas A. Nondahl Chair Financial Planning Committee: Donald Zinger Chair Intersociety Cooperation Committee: Tomy Sebastian Chair Long-Range Planning Committee: David B. Durocher Chair Nominating Committee: Thomas A. Nondahl Chair Electronic Communications Committee: Rangaran Tallam

Schedule for 2011 Board Meetings:

First Meeting – APEC, March 6-7, 2011, Fort Worth, TX Second Meeting – IEMDC, May 15-16, 2011, Niagara Falls, ON Third Meeting – IAS Annual Meeting, Oct. 9-10, 2011, Orlando, FL Fourth Meeting – TBD

2009 and 2010 IAS Annual Meetings: - 2009 IAS Annual Meeting is closed, with a loss of $18,300 (9%)

- 2010 IAS Annual Meeting: - Room block was not met (605 room-nights sold for a 946 target), and a penalty will

need to be paid. Courtesy negotiated it down to $6,000. - Registration was very stable from 2009 (255 registrants, 3 less than last year). Given

the room block issue, but taking into consideration various savings measures such as smaller food outlays during breaks, we expect a loss similar to that of 2009, about 10%.

IAS-PELS cooperation: Adhoc committee formed by President Nondahl to make recommendations to guide IAS, as IAS explores further cooperation with PELS related to ECCE:

• Joint issues of Transactions: There were two near term action items following the Board Q3 meeting and decisions. Contacting PES for update and information sharing is planned (with

Innovation Center

Eaton Corp

Milwaukee, WI

AGENDA ITEM 3.3

Saifur Rahman) but has yet to take place (expected to happen before 12/15/2010). Also, both PELS and IAS are supposed to name a key contact to work out the implementation of the joint Transactions issues and eventual joint Transactions. I have asked Giovanna Oriti, and she has accepted, to lead the IAS in this position in 2011.

• Conferences: Tomy Sebastian is planning to talk with Deepak Divan, PELS President, to explore the possibility of initiating a joint IAS-PELS “ECCE” Conference in South Asia. Having an individual (or several individuals) within IPCSD specifically charged with developing an overall Conference strategy is still under active consideration.

• This ad hoc committee will naturally dissolve at the end of President Nondahl’s term. Tomy Sebastian, as Chair of the Intersociety Cooperation Committee, will take over oversight of IAS discussions with PELS.

• Future Energy Challenge: At the Board’s Q3 meeting, it was decided to get more information concerning the Future Energy Challenge. I received responses from Dong Tan (PELS) and Jason Lai (FEC chair), and will ask for a discussion on the subject on Sunday (email exchange after signature).

Preparation for a conference on electrified vehicles: There is an effort on this subject led by the IEEE New Initiatives Committees and specifically by Russ Lefevre. The IAS has been represented primarily by Iqbal Husain. I plan to continue Iqbal’s appointment in 2011. The conference is tentatively scheduled for early 2012. Location selection is currently underway. The IEEE has been seeking collaboration by SAE for this conference. This will be discussed on 12/7 when the IEEE and SAE Presidents meet (along with the Presidents of the ASME and of the Intelligent Transportation Society). One issue that has arisen is a conference being developed by PELS, with SAE support, called TECE (Transportation Electrification Conference & Exhibition). The first TECE is scheduled for late Spring 2012. So far PELS is the only IEEE sponsoring society for TECE. A question for the IAS Board is: What level of sponsorship would IAS be interested in for the conference? There is at least one other society (VTS) who is ready to take the sole responsibility, and there may be others. However, Russ Lefevre’s intention is to involve as many societies as possible with shared responsibilities Respectfully submitted,

Bruno Lequesne 2009-2010 IAS President-Elect

Future Energy Challenge – Questions and answers – Emails between Bruno Lequesne (IAS), Dong Tan (PELS contact), and Jason Lai (FEC Chair) Bruno, Yes, we already have $37k surplus if we use the original budget. I asked Donna about applicability of IEEE 15% surplus rule for conferences. She said, it's unnecessary to have 15% surplus for this type of event, so the committee was initially discussing about travel support for some judges, which is still TBD. If we get additional from IAS, we will discuss altogether how to utilize the leftover we have. Options include what I said in the previous email and the support for judges. Jason ___________________ Quoting [email protected]: Jason, Thanks for these clarifications. They are very specific and will help us decide. One more question, though: The total budget is $115k, but the itemized total is $78k: 2x(10k+5k+3k+1k) + travel (40k max) Bruno _____________________________> > -----Original Message----- > From: laijs [mailto:[email protected]] > Sent: Monday, November 29, 2010 2:42 PM > To: Lequesne, Bruno > Cc: [email protected]; [email protected]; [email protected]; > [email protected] > Subject: Re: FW: EXTERNAL:Possible IAS participation in the Future Energy Challenge > Bruno, Let me answer your questions below. Jason > -- > Prof. Jih-Sheng (Jason) Lai > Virginia Polytechnic Institute and State University Director, Future > Energy Electronics Center > 106 Plantation Road > Blacksburg, VA 24061-0356 > TEL: 540-231-4741 > FAX: 540-231-3362 > www.feec.ece.vt.edu > > > Quoting [email protected]: > Jason,

PELS has asked IAS about co-sponsoring the Future Energy Challenge. We have a Board meeting next week-end, and I would appreciate some clarifications ahead of that meeting. Dong answered partially in an earlier email (below), but more details concerning the following 3 questions would be great. Thanks 1. Budget: How much is the total budget for the FED? What are the broad expense categories? How would the awards change if extra money is contributed from IAS? 1. Total budgeted: $115k 2. Expense category for both topic A and topic B: - Grand award: $10,000 x 2 - Prize award 1: $5,000 x 2 - Prize award 2: $3,000 x 2 - Prize award 3: $1,000 x 2 - APEC travel support: $2,000 each team x 10 - Final event travel support: $2,000 each team x 10 Overhead- Is there any overhead, what are the administrative expenses, and does any money go to the host universities? Money goes to each team. From our point of view, overhead is not involved unless individual university will impose the overhead, which we have no control. So far we haven't heard of any issue. 2. Timing: If IAS approves $'s in December would that money be used for the 2011 FEC? My plan is to provide more support to team travel, but it will need to go through committee. One possibility is to increase the travel support, and the other is to increase the number of teams. Our existing budget was for 10 teams, but we have 30 proposals. Even if we cut 10 teams in the first round, we still have 20 teams. Also for international travel, $2,000 for each team is too tight because during the final competition event, each team needs at least two students and one faculty. I would like to see some increase on the final event travel support. However, this requires committee to decide. > 3. Organizational structure of committee running program > The planning committee members are listed below. > > Jason Lai > Marcelo Godoy SimÃµes > Abdellatif Miraoui > Helen Li > Dushan Boroyevich > Donna Florek > Dong Tan > Joao Pinto > Jin Wang > Luiz Henrique Bareto > Chris Mi

> MaurÃcio BeltrÃ£o > Faete Jacques Filho > In addition, we bring in judges from industry to assist both proposal review and final even judging. I don't have the judging team member list at this point, but if necessary, I can ask Donna and Joao to update next week. ________________________________ From: Tan, F.Dong (AS) [mailto:[email protected]] Sent: Monday, October 18, 2010 10:57 AM To: Lequesne, Bruno; [email protected] Cc: [email protected]; [email protected]; [email protected] Subject: RE: EXTERNAL:Possible IAS participation in the Future Energy Challenge I am not sure what entails on the Myron Zucker Fund. But I am sure we can work out something once we know the details. We have set up a steering committee that is currently chaired by Jason since he is a past chair of IFEC. PELS invests about 80k in two years for the IFEC. Additional funds can be used to either offset our cost or go to increased activities. If IAS want to join on a permanent basis you are welcome to have members on the steering committee. I proposed this before, but you were saying that you could use more volunteers also. Donna and Jason have been working with IEEE board to complete the formal paper work for various awards that IPEC is hosting. No fund goes to support organizing committee to my knowledge.( Jason and Donna, please confirm.) Dong _________________________ From: [email protected] [mailto:[email protected]] Sent: Wednesday, October 13, 2010 1:07 PM To: Tan, F.Dong (AS); [email protected] Cc: [email protected]; [email protected]; [email protected] Subject: EXTERNAL:Possible IAS participation in the Future Energy Challenge Jason, Dong, Thank you for inviting IAS to participate and co-sponsor the Future Energy Challenge. This was discussed at our recent Board Meeting. There is an interest on the part of IAS to participate, but the Board would like further clarification on several points below. Further action on the part of IAS is possible at our December Board meeting. 1. Budget: How much is the total budget for the FED? What are the broad expense categories? How would the awards change if extra money is contributed from IAS?

Overhead- Is there any overhead, what are the administrative expenses, and does any money go to the host universities? 2. Timing: If IAS approves $'s in December would that money be used for the 2011 FED? 3. Organizational structure of committee running program 4. How are topics determined and would IAS have a say in determining topics? 5. Would IAS have a voice in selecting the award winners? If IAS contributes, we expect to fund this from our Myron Zucker endowment fund. We therefore would like to find ways to have the Zucker name used on promotion and other material. This is something I am sure can be worked out. Best regards, Bruno Lequesne

IAS Annual Meeting 2011 Blake Lloyd – Vice President

Tasks Completed • Call for Papers is published in Magazine 2011 Call for

Papers.pdf • Flyer promoting 2011 conference created for 2010

registration desk Flyer for 2011.docx • Web site up at www.ieee.org/ias2011 • Letter of Acquisition obtained IAS_LOA_11-Oct-

2010.pdf • Draft Budget based on 2010 budget by Mark Nelms IAS

2011 Budget financial_reporting_tool.xlsx • Contacted local Section in Orlando (put conference link

on their web site) – solicited help on tutorials/local arrangements (tours) etc.

http://www.ieee.org/ias2011

Tasks Completed

• Conference Insurance obtained Insurance letter Ind App Soc Mtg 11.docx

• Communicated and discussed changes in conference to Operating Department Chairs and Technical Committee Program Chairs thru a Presentation at IAM 2010 and thru email Manuscript Submission 2011 Annual Meeting.ppt

Changes in 2011

Conference Calendar: Call for papers 1 September 2010 Deadline for paper proposals to Committees 1 March 2011 Author notification ‡ 1 May 2011 Preliminary list of papers to Annual Meeting TPC‡ 15 May2011 Hotel Registration and Conference Registration sites open 15 May 2011 ScholarOne Manuscript Invitations to Authors ‡ 1 June 2011 Manuscript Submissions by Authors in S1M 1 July 2011 Completion of Conference Record 15 August 2011 Completion of Conference Schedule 1 September 2011 Tutorial Proposals 1 May 2011

• As requested , submission dates pushed to allow prospective authors more time to prepare papers

Changes in 2011

• Will use S1M exclusively and no Conference Xpress so single point submission of paper Submission rather than “dual” submission process

• Conference Chair (Blake) and Lynda will replace the position of TPC to develop conference schedule and build the conference record from PDF’s out of S1M

• Will continue to use Courtesy Associates with a scaled down role

Changes in 2011

• Requirement for full draft papers (not abstracts or digests) for decision on presentation at conference

• Have had request from EPC Technical Program Chair Prof. Lucian Dascalescuto allow “invited” papers with no paper, no review. Specifically: Special contributions.docx

• Comments on this request by Bruno and Carl: Special contributions.txt

• Discussion

Issues with Proposal

Issues • IAS has presentation first

policy • Potential for Commercialism

and or technical inexcellence

• “Old boys” club – what are qualifications / requirements for such a presenter

Benefits • EPC does this at their every

3 year at the Joint Electrostatics Conference

• Flexibility is good in our new “smaller” conference

• May solicit more participation

Discussion?

Next Steps

• Review all 2009 and 2010 timelines and results

• Meet (virtually) again with Technical Committee Program Chairs

• Ferret out Tutorials (perhaps from past PID conferences)

• Advertise, advertise, advertise…..

IEEE-IAS Board Meeting

President-Elect report – Presentation First Policy Las Vegas, NV, December 2010

Presentation first policy

Where does it come from, where should it go?

Bruno Lequesne December 5th, 2010



Background • Where is that rule?

– Policy & Procedures: – Procedures for processing technical papers submitted to the IAS are

described in the Society’s Author’s Guide and Guide to Procedures for Processing Technical Papers for Use in IAS Conferences and Transactions and for the IEEE Industry Applications Magazine. This Guide is hereby incorporated into the Policies and Procedures Manual by reference.

• Available on IAS Publications website, at: http://ewh.ieee.org/soc/ias/pub-dept/options.html – IAS Conference Presentation First Policy IAS policy normally requires all TRANSACTIONS papers to have first

been presented at a Conference sponsored or cosponsored by the IAS, or by an entity of IAS.



Background - Louie

• Applies to Transactions; Magazine has followed as well – Does it apply to joint Transactions such as on Sustainable

Energy or Smart Grid?

• Policy goes back to Royal Society in England

– Routine practice at AIEE

• IAS only society left with this policy



Background - Louie

• Features of the policy: – Links papers to committees

• Many conferences are organized by specific committees – What would our committees think?

• Removing it may: – Increase load for editor?

• Editor must select appropriate committee • Currently 100 papers / 500 total go first through Editor

– Increase load for committees (more papers)? – At IAS, review comes first, then routing to Transactions or

Magazine (unique to IAS) – This could change – Quality



Background - Others

• PELS: Only 5% of their submissions are not presented first

• IES: Request papers to have 30-40% more content from conference to Transactions



Questions

• Time to revisit policy?

• Key issues: – Link to committees – Quantity of papers – Quality of papers – Can it be changed without affecting publication

process (S1M, etc.)?

From: Louie Powell [[email protected]] Sent: Friday, October 01, 2010 7:25 PM To: Lequesne, Bruno Subject: RE: IAS Presentation First policy

Bruno

It is my understanding that the current policy is codified in the Society Policies and Procedures – I don’t believe it’s in the bylaws. It is also my understanding that a literal reading of the applicable policy (which I can’t cite since I no longer have access to the P&P manual – it’s no longer on the IAS web site for some reason) is that it actually applies only to Transactions, but I know that in the 15 years that the Magazine has been published, there has never been a technical article in the Magazine that had not previously appeared on the program at an IAS-sponsored conference..

As to where it came from – my understanding here is limited. I know that the concept of presentation before publication goes all the way back to the earliest days of Royal Society in England. I believe that ‘presentation first’ was a routine practice in AIEE, and I know that when IEEE was formed in 1963 and the Industry and General Applications Group came into existence in 1966, the leadership at the time had been very active in AIEE (the person who was the founding president of IGA in 1966 was my boss from 1969-1980, so I knew him well).

The question of why we still have it is very complex, and includes some substantive issues.. Specifically, some of the factors that should be considered carefully prior to opting to change the policy:

1.. IAS is unique in that our technical scope overlaps just about every other IEEE society. The thing that holds IAS together is not a technology interest, but rather our shared concern for the application of technologies in industry. Given the breadth and scope of the Society, we have a tradition that technical papers are reviewed by technical committees. The presentation-first policy is a subtle but critical element in the implementation of that tradition – the process of sponsoring a paper for presentation at a conference links individual papers to specific committees, and also forges a link between the authors and the committees that facilitates the peer review process by the committee. If we were to abandon ‘presentation first’, one of the consequences would be the need to develop an entirely new and different approach to receiving manuscripts and assigning them to committees for review.

One simple answer is that we let the author choose the committee to which he submits the paper. The problem with that approach is that authors rarely understand the organizational dynamics within IAS. WE don’t even understand the differences between some of our

committees. We just had a situation within the last couple of weeks where a batch of papers that had been assigned to PEDCC turned out to be inappropriate and had to be transferred to EMC for review. Errors in committee assignment can be corrected, but identifying and correcting them takes time and volunteer effort, and more errors means more volunteer time and effort.

Another answer is that the process that is currently used for papers from cosponsored conferences would suffice. That process throws the burden of deciding which committee should take responsibility for individual papers one the Transactions EiC. There are two problems with that approach. First, the Transactions EiC is one person who doesn’t have a personal technical background in the fields of interest of all 18 committees, so there is also an inherent error factor here.

At present, we have about 450-550 papers coming into IAS for review each year, with something like 100 or perhaps slightly more coming from cosponsored conference and requiring the attention of the Transactions EiC to direct to a ‘home. In the absence of ‘presentation first’ as a filter to direct papers to committees, the workload on the Transactions EiC in identifying an appropriate home for papers would at least double, and possibly might increase by a factor of four or five.

Also, the present practice of focusing on presented papers tends to impose numerical limits on the number of papers that individual committees are expected to review. If we were to abandon presentation-first, there is a risk that some of our committees would be flooded with ‘over the transom’ submissions. The review workload on some committees could increase dramatically.

Another area where IAS is unique is that we are the only Society that has one paper submission process that eventually feeds manuscripts to two publications. In other Societies, manuscripts are submitted to the EiC of the publication where the author would like to see the paper published. The EiC then arranges for peer review to decide if he will publish the paper. In IAS, the paper is submitted to a committee, and if the committee approves it for publication, the committee recommends between Transactions and Magazine. So if we were to abandon presentation-first, we would also need to rethink how we differentiate between Transactions and the Magazine. My fear is that if we left the choice to the authors (as other Societies do), the Magazine would evolve into a PID publication. Frankly, it was close to that when I became Magazine EiC, and one of my major concerns for the past six years has been to make sure that all interests in IAS were represented in the Magazine.

So– if IAS were to abandon presentation first, what process would be put in place to assure that papers got to the right committee for review? Do we have the volunteer resources needed to get papers to the right committee, and do those committees have the resources necessary for the number of papers they would be expected to review? How would we assure a flow of papers to both the Magazine and Transactions? What is the impact of introducing an error-correction delay in the processing of papers on the performance metrics that TAB places on Societies (specifically, submission-to-first-decision and submission-to-publication)?

2.. Another issue is quality. IAS publications have a reputation for quality in the sense that most of the content has been through not only a rigorous peer review, but also the trial-by-fire that comes from presenting the paper to an audience of peers. Few other IEEE Societies (probably none, actually) have a presentation-first policy. Instead, these Societies allow authors to simply e-mail manuscript to EiCs with the expectation that they will be reviewed, and some fraction will be published. I don’t have any hard evidence, but I have a strong suspicion that if we were to adopt that approach, with the consequence that some fraction of what we publish in Transactions (and presumably also the Magazine) would originate as ‘over the transom’ submission, the overall quality of our publications would suffer. TAB also measures publication quality with metrics like impact factor and the number of downloads from Xplore. I noted above that abandoning presentation-first probably would lead to an increase in the number of papers submitted for review. One might assume that the number of papers that eventually get published could also increase (but that’s not certain), but even if it does, we need to recall that there are two factors that determine the frequency of downloads – the degree to which ‘leading edge’ technology is addressed (that’s not our strength), and the perceived quality and applicability of the published material. Recall that the revenue that IAS receives is based on downloads, not the total number of papers published.

So abandoning presentation-first could have a negative impact on the quality of IAS publications, and consequently on IAS revenue. Is this likely? I don’t know, but I think we need to give it some serious consideration.

3.. A third issue is the ‘its tradition” argument. But it’s more than the sentimental notion of Tevye the Milkman. The committees that are more likely to favor abandoning presentation-first are the committees whose traditions include weaker links between conference programs and publications, and who happen to also be the committees that are currently considering abandoning IAS and joining PELS. But there are also IAS committees with a very strong link between conference programs and publications – all of the PID committees, for example. It seems to me that their views need to be given careful consideration because it is possible that in a few years, they will be all that is left in IAS.

One final point – there are those in IEEE (and possibly in IAS) who would argue that presentation-first leads to the practice in IAS of publishing conference papers in Transactions and the Magazine, and who believe that we are in violation of IEEE policy when we do that. Unfortunately, those folks are mistaken. IEEE policy explicitly allows conference papers to be published in Transactions and Magazines PROVIDED they are fully reviewed. So an argument that presentation-first leads to violations of IEEE policy is unfounded.


President-Elect report – PELS cooperation update / FEC Las Vegas, NV, December 2010

International Future Energy Challenge

Bruno Lequesne President Elect

December 7, 2010



International Future Energy Challenge • IAS approached by PELS to co-sponsor IFEC in 2011

• Background:

– IFEC is a biennual competition for University students – Up to 2005, was co-sponsored by PELS, PES, IES, EPE, NREL – 2007 and 2009: PELS and Power Sources Manufacturers Association

(PSMA) – 2011 so far: PELS, PES, IES, and PMSA

• 2011 competition, 2 topics:

– Low Cost Lithium-Ion Battery Charger for Automotive and Renewable Energy Applications (Michigan)

– Low Power Induction Motor Drive System Supplied from a Single Photovoltaic Panel for an Emergency Water Treatment (Brazil)

– Proposal deadline 10/31/2010 – Successful proposals 12/15/2010

• Leadership: Jason Lai, VT



Questions posed to IFEC’s Jason Lai 1. Question: Budget: • How much is the total budget for the FED? What are the broad expense categories? How would

the awards change if extra money is contributed from IAS? 1. Total budgeted: $115k 2. Expense category for both topic A and topic B: - Grand award: $10,000 x 2 - Prize award 1: $5,000 x 2 - Prize award 2: $3,000 x 2 - Prize award 3: $1,000 x 2 - APEC travel support: $2,000 each team x 10 - Final event travel support: $2,000 each team x 10

• $37k surplus; Possible uses:

– Travel support for some judges – Increase travel money for teams ($2k may not be sufficient for overseas travel)

• If we get additional from IAS, we will discuss together how to utilize the leftover we have (same as

surplus)

• Overhead- Is there any overhead, what are the administrative expenses, and does any money go to the host universities?

– Money goes to each team

Total $78k



Questions posed to IFEC’s Jason Lai • Question: Timing: If IAS approves $'s in December 2010 would that

money be used for the 2011 FEC? • Increase the number of teams

– Our existing budget was for 10 teams, but we have 30 proposals • Team travel: international travel, $2,000 for each team is too tight



Questions posed to IFEC’s Jason Lai • Question: Organizational structure of committee running program?

• The planning committee members are listed below. • Jason Lai

– Marcelo Godoy Simões – Abdellatif Miraoui – Helen Li – Dushan Boroyevich – Donna Florek – Dong Tan – Joao Pinto – Jin Wang – Luiz Henrique Bareto – Chris Mi – Maurício Beltrão – Faete Jacques Filho

• In addition, we bring in judges from industry to assist both proposal review

and final even judging



Questions posed to IFEC’s Jason Lai 4. Question: How are topics determined and would IAS have a say in determining topics? Not addressed 5 . Question: Would IAS have a voice in selecting the award

winners? – If IAS want to join on a permanent basis you are welcome to have

members on the steering committee 6. Question: Ways to have the Zucker name used on promotion and

other material. – I am not sure what entails on the Myron Zucker Fund. But I am sure we

can work out something once we know the details.



Personal comments

• Current surplus makes IAS participation more political (PELS/IAS cooperation) than financial

• Need to have an IAS “champion” to guide us

(presence on steering committee)

• The IFEC topics will be naturally tilting towards IPCSD concerns



Possible decisions for IAS

• Join as a co-sponsor now – Pledge anywhere from $5k (very minimum) to $20k or more – Initial request was $40k

• Table until new Education Dept. Chair reviews Zucker

Fund programs – Possibility of co-sponsoring in 2013

• Decline

TCS FEB 2010 Page 1

MEMORANDUM OF UNDERSTANDING

THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made this 7th day of October 2011, by and between The Institute of Electrical and Electronics Engineers, Incorporated, a New York not-for-profit corporation (“IEEE”), acting through its Industrial Electronics Society, Industry Applications Society, Czechoslovak section (“Technical Co-Sponsor”) and the University of West Bohemia in Pilsen, Czech Republic (“Sponsoring Party”) (collectively known as the “Parties”) and sets forth the relationship and obligations relating to the 2011 International Conference on Applied Electronics (AE 2011) to be held on 7 to 8 September 2011, at the University of West Bohemia in Pilsen, Czech Republic (the “Conference”).

1. DURATION OF MOU: This MOU addresses the rights and obligations with respect to the Conference. Although the parties may presently be considering the possibility of future conferences similar in theme or subject matter, no party shall be under any obligation to renew this MOU.

2. SPONSORSHIP: Technical co-sponsorship indicates direct and substantial involvement by the Technical Co-Sponsor solely in the organization of the technical program portion of the Conference:

The AE conference chairman is a member of all the three Sponsoring OUs. Moreover, several members of the Program Committee are members of IEEE-IES and IEEE-IAS. The Organizing Committee has long experience in organizing the series of AE conferences with a 1-year period. The AE 2011 will be their 16th event. The past events were observed by high representatives of IEEE (either IES or IAS or Region 8). Their evaluation was always positive. The presence of IEEE representatives is welcome and conference organizers promote it. Stages of preparations are regularly reported to the OUs and the conference organizers listen to their advices.

3. FINANICAL LIABILITY: It is understood that financial liability for the Conference is the sole responsibility and obligation of the Sponsoring Party. The Technical Co-Sponsor will not share in the surplus of the Conference or be expected to contribute to the financial loss, if any.

4. FINANICAL OWNER OF CONFERENCE: The University of West Bohemia has a 100% financial interest and accepts full responsibility for this event. 5. OWNERSHIP OF INTELLECTUAL PROPERTY: The Conference Proceedings are the intellectual property of the University of West Bohemia. 6. INCLUSION IN IEEE CONFERENCE PUBLICATIONS PROGRAM (CPP): The conference proceedings will be included in the Conference Publications Program. The paper review process is explained further:

Submission is possible electronically at the Conference URL (http://appel.zcu.cz). Accepted are only full-length papers in a prescribed (IEEE) format. A template is available at the same address. Authors receive automatically generated paper ID numbers and unique, randomly generated passwords. All papers are checked by the Technical Committee and those which are evidently out of the scope of the conference are rejected. The authors of the papers with an improper formatting are asked to make changes. The Technical Committee assorts the papers according to their topics and allocates them to the reviewers considering their fields of expertise. Each paper is reviewed by two reviewers. The Committee is careful to avoid allocating the papers to the evaluators who might be influenced by the authors. Preferred are reviewers from different countries. Each reviewer receives an e-mail with an individual password and instructions. Papers to be reviewed have erased names and addresses of authors. The papers – now anonymous - are accessible to the proper reviewers at the conference URL after giving the password. The results of evaluation are written into the evaluation forms using the same URL address and passwords. The Program Committee is composed of approximately 30 reviewers from 14 countries carefully selected according to their expertise and orientation. The list is available at the Conference URL. The Technical Committee gathers the results and, in the case of conflicting opinions of the reviewers, suggests the solution. Final decision is the responsibility of the Organizing Committee chairman. He can appoint another reviewer or reject the paper. The Technical Committee is composed of experienced academics and, as a whole, has good knowledge over the wide scope of electronics.

http://appel.zcu.cz/

TCS FEB 2010 Page 2

Each author receives an e-mail with the final result and request to make changes in the paper according to the suggestions of the reviewers. The authors also get instructions on using the PDF eXpress in order to make their papers IEEE Xplore compatible. The corrected and properly converted papers are inserted into the Proceedings database under their PDF eXpress ID numbers. Papers without this identification are not accepted for printing. The rejection rate ranges from 25 to 35% in the course of the last 10 years. The AE conferences organizers do not check the presentation materials. It is believed that the quality of materials used for oral presentations is the sole responsibility of authors. They get sufficient information about the equipment in lecture rooms, which is quite common – a data projector, PC, and a blackboard.

Special Notation for IAS Submission to Transactions or Magazine: Papers presented at this Conference may be eligible for review for inclusion in the IEEE Transactions on Industry Applications or the Industry Applications Magazine provided they meet certain requirements:

a. The subject of the paper must be within the technical scope of the IEEE Industry Application Society

b. The author of the paper must request that it be submitted for review.

c. A paper submitted to the conference, but not actually presented, will not be eligible for

review. It is the responsibility of the Host to verify the presentation of all papers submitted for review.

It shall be the responsibility of the Host, with the guidance of the IAS Meetings Dept., to create a committee to screen papers meeting the requirements given above. This screening committee should, if possible, be made up of IEEE-IAS members familiar with the requirements of IAS periodicals. Papers selected by the screening committee shall be judged to have a “reasonable chance” of being accepted for one of the IAS periodicals. Further, the selected papers within the scope of any one IAS Technical Committee (TC) shall not number more than 20% of the total number of papers presented at the conference. No paper submitted but not actually presented shall be included in the papers selected for review. The screening committee shall prepare a list of selected papers, including the paper’s title and the name and address of the corresponding author. This list shall be forwarded to the Chair of the IAS Meetings Department promptly after the conference.

Authors shall be advised of this procedure and shall not submit their papers for review prior to the issuing of the list of selected papers. Papers on the list may then be sent to the Editor-in-Chief of the IEEE Transactions on Industry Applications. The Host shall instruct authors to submit their own papers. The Host shall forward two (2) copies of the conference proceedings on CD-ROM to the Chair of the IAS Meetings Department.

7. COPYRIGHT: If IEEE is to be the owner of the copyright in the Conference publication, then the IEEE copyright assignment form must be filled out by each author and provided to IEEE.

If IEEE will not be the owner of the copyright in the Conference publication, but rather a permitted (licensed) user, written permission from each author, using the following language, must be granted before IEEE will publish the material: “[Author] grants IEEE the non-exclusive, irrevocable, royalty-free worldwide rights to publish, sell and distribute [the identified work] and any content derived from the [identified work] in any format or media without restriction. [Author] warrants that he/she is the author and copyright owner of [the identified work] with the right to grant the licensing rights set forth above.” IEEE reserves the right to withdraw any work from publication in the event a claim is asserted against IEEE based on the work. IEEE Copyright Policy can be found on the IEEE Website at http://www.ieee.org/web/publications/rights/copyrightpolicy.html

http://www.ieee.org/web/publications/rights/copyrightpolicy.html

TCS FEB 2010 Page 3

8. IEEE TRADEMARKS: The IEEE and IEEE Society trademarks may only be used on Conference collateral material upon the prior written approval of an authorized representative of IEEE. See Guidelines for use of the IEEE Master Brand and IEEE logo on the IEEE Web Site at www.ieee.org/publications/rights/idstandards.html The right to use the IEEE and IEEE Society marks as approved shall terminate upon termination of the technical cosponsorship pursuant to this MOU for any reason Guidelines for use of the IEEE Master Brand and Logotype “IEEE” can be found on the IEEE Web site at http://www.ieee.org/go/visual_guidelines

9. EXHIBITS BOOTH: If requested by IEEE, the Conference shall provide, at no cost, exhibit booth, exhibit table or other means of promoting IEEE membership and activities during the conference.

10. IEEE MISSION: The Sponsoring Party agree they are familiar with IEEE's mission, vision and commitment to quality standards for conferences and promises that the Conference will advance those goals. The IEEE Mission and Vision statement can be found at http://www.ieee.org/about/vision_mission.html

11. IEEE CODE OF ETHICS: The Sponsoring Party, for itself and each member of the Conference Organization Committee, shall and does hereby agree to adhere to the IEEE Code of Ethics which can be found at: http://www.ieee.org/membership_services/membership/ethics_code.html

12. TERM AND TERMINATON OF TECHNICAL CO-SPONSORSHIP: IEEE reserves the unconditional right to rescind its technical cosponsorship if any of the terms or conditions set forth in this MOU are breached.

13. INDEMNFICATION: Each Party shall indemnify, defend and hold harmless the other Party from and against any and all claims, demands, liabilities, settlements, damages, costs, and expenses, including reasonable attorneys’ fees and expenses, arising out of, or in any way connected with, any default, breach or negligent non-performance of this MOU or any negligent act or omission on the part of indemnifying Party, its agents and employees arising out of this technical cosponsorship or the conduct of the Conference. Each Party shall provide prompt written notification to the other Party in the event an indemnified claim arises. The indemnified Party shall reasonably cooperate with the indemnifying Party at the indemnifying Party’s expense. 14. CONFIDENTIAL INFORMATION: “Confidential Information” means information identified in good faith by either Party as “Confidential” and/or “Proprietary,” or information that, under the circumstances, ought reasonably be treated as confidential and/or proprietary. “Confidential Information” shall include, but not be limited to, the terms and conditions of this MOU, customer data, usage statistics, market research, analyses, studies, processes, present and/or future product information, pricing information and business plans.

Neither Party shall disclose to a third party Confidential Information of the other Party. The receiving Party shall use the same degree of care as it uses to protect the confidentiality of its own confidential information of like nature, but no less than a reasonable degree of care, to maintain in confidence the Confidential Information of the disclosing Party. The foregoing obligations shall not apply to any Confidential Information that: (a) can be demonstrated to have been publicly known as the time of the disclosing Party’s disclosure of such Confidential Information to the receiving Party; (b) becomes part of the public domain or publicly known, by publication or otherwise, not due to any unauthorized act or omission by the receiving Party; (c) can be demonstrated to have been independently developed or acquired by the receiving Party without reference to or reliance upon such Confidential Information; (d) is provided to the receiving Party by a third party who is under no obligation to the disclosing Party to keep the information confidential; or (e) is required to be disclosed by law, provided that the receiving Party takes reasonable and lawful actions to avoid and/or minimize such disclosure and promptly notifies the disclosing Party so that the disclosing Party may take lawful actions to avoid and/or minimize such disclosure.

Each Party agrees that it will use the Confidential Information provided by the other Party only as necessary to discharge its obligations under this MOU and for no other purpose without the prior written consent of the disclosing Party. 15. NONPROFIT STATUS OF THE IEEE: IEEE has been recognized as a tax-exempt educational and scientific organization under Section 501(c)(3) of the U.S. Internal Revenue Code. As such, the IEEE cannot enter into transactions with for profit or other organizations that are not tax-exempt under Section 501(c)(3) except on an arms-length basis. Non-compliance with the provisions of this policy may result in denial of approvals for subsequent conferences. For profit and other

http://www.ieee.org/publications/rights/idstandards.html

http://www.ieee.org/go/visual_guidelines

http://www.ieee.org/about/vision_mission.html

http://www.ieee.org/membership_services/membership/ethics_code.html

TCS FEB 2010 Page 4

organizations can, however, provide donations as indicated in IEEE Policies Section 10.1.23. IEEE Policies Section 10 can be found on the IEEE Website at http://www.ieee.org/web/aboutus/whatis/policies/p10-1.1.html.

16. NON DISCRIMINATION: IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws.

IEEE prohibits discrimination, harassment or bullying against any person because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status or any other characteristic protected by law. IEEE expects that its suppliers shall maintain an environment free of discrimination, including harassment, bullying, or retaliation when and where ever those individuals are conducting IEEE business or participating in IEEE events or activities. 17. GENERAL TERMS AND CONDITIONS: Compliance with Laws: The Sponsoring Party shall ensure that the Conference is conducted in accordance with all applicable United States (U.S.) and non-U.S. laws. The Sponsoring Party shall make all necessary corporate, tax and other registrations and obtain all required licenses and permits.

Governing Law: This MOU shall be governed, construed, applied and enforced in accordance with the laws of the State of New York without regard to conflict of law principles.

Dispute Resolution: All disputes arising under this MOU or relating to IEEE’s publication of the works shall be governed by New York law and heard by a court of competent jurisdiction in New York, New York. The Sponsoring Party consents to jurisdiction in New York, New York for that purpose.

Entire Agreement: This MOU shall contain the entire agreement between the Parties and supersedes all prior and contemporaneous agreements, arrangements, negotiations and understandings between the Parties relating to the subject matter thereof. There are no other understandings, statements, or promises of inducement, oral or otherwise, contrary to the terms of this MOU Binding Effect: This MOU shall inure to the benefit of, and be binding upon, the Parties, their successors in interest, legal representatives, and assigns. Assignment: None of the Parties may assign or transfer any right, interest or claim under this MOU without the express written consent of the other Parties. Notices: Any notice given under this MOU to any of the Parties may be effected by: (i) email or, (ii) facsimile, receipt of which is confirmed by facsimile confirmation. Counterparts: This MOU may be executed simultaneously in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. If either party uses a scanned or facsimile transmittal, that copy shall be deemed to be an original. This MOU shall not be valid until approved and executed by authorized representatives of both the IEEE Technical Co-Sponsor and IEEE Conference Services.

IN WITNESS WHEREOF, this MOU is executed by the parties hereto by their respective undersigned and authorized officers as of the date first written above.

http://www.ieee.org/web/aboutus/whatis/policies/p10-1.1.html

TCS FEB 2010 Page 5

The Institute of Electrical and Electronics The Institute of Electrical and Electronics Engineers, Incorporated, acting through Engineers, Incorporated, acting through It’s Industrial Electronics Society It’s Industry Applications Society _____________________________ _____________________________ Authorized Signature Authorized Signature _____________________________ _____________________________ Print Name Print Name _____________________________ _____________________________ Title Title _____________________________ _____________________________ Address Address _____________________________ _____________________________ City, State, Country, Postal Code City, State, Country, Postal Code ____________________________ _____________________________ Phone/Fax Phone/Fax _____________________________ _____________________________ Email Email

TCS FEB 2010 Page 6

The Institute of Electrical and Electronics University of West Bohemia in Pilsen, Engineers, Incorporated, acting through Czech Republic It’s Czechoslovak Section _____________________________ _____________________________ Authorized Signature Authorized Signature _____________________________ doc. Ing. Josef Prusa, CSc. ___ Print Name Print Name _____________________________ Rector________________________ Title Title _____________________________ Univerzitni 8__________________ Address Address _____________________________ 306 14 Pilsen, Czech Republic____ City, State, Country, Postal Code City, State, Country, Postal Code ____________________________ +420 377631001_______________ Phone/Fax Phone/Fax _____________________________ [email protected]______________ Email Email The Institute of Electrical and Electronics Engineers, Incorporated _____________________________ IEEE Authorized Signature _____________________________ Print Name _____________________________ Title

Application and Memorandum of Understanding(MOU) for IEEE Technical Co-sponsorship

By completing this application, the undersigned authorized representative of the Conference Organization Committee and the Sponsors identified request IEEE technical co-sponsorship of the Conference identified. If this application is accepted and executed by authorized representatives of IEEE acting through the IEEE Organizational Unit identified and IEEE Conference Services, this application shall constitute a binding agreement between IEEE and the Conference Organization Committee and the Sponsors.

1. Conference Information

For any assistance completing this form please contact our MOU advisor at [email protected] .

Technical Cosponsoring OU: *

Full Title: *

URL:

Acronym:

Start Date: *

End Date: *

Location:

State/Province:

Zip/Postal Code:

Event Format (check all that apply)

Total Estimated Attendance

0 -50

51-100

101-500

> 500

Conference

Workshop

Tutorials

Country/Region:

Participants Expected

Local

Regional

Worldwide

Scope (50 words max) *

Focus

Application

Scientific / Academic

Other

Yes No

Exhibits

Phone:

Keywords *

(5-8 words separated by commas )

If Yes, number of exhibits expected:

2. Sponsors *

Page 1 of 8

Below, identify all sponsors and percentage of involvement (if any):

Financial Sponsors (full names)Financial

Percentage

Total

Technical Co-sponsors

Short Course

Other

* Required Field

Email:Contact:

City:

Industry Applications Society

4th International Conference on Logistics

http://logistiqua2011.regim.org

LOGISTIQUA 2011

05/20/2011

05/22/2011

Hammamet

Tunisia

This conference series aims to bring together researchers and practitioners to discuss issues, challenges, and future directions in areas related to logistics.

334-844-1830

Logistics, supply chain management, intelligent transportation systems

ASARIT 50

National School of Engineers of Sfax 20

CEMUR 10

REGIM 10

LOGIQ & GIAD 10

100

IEEE IAS Tunisia Chapter

IEEE SMCS Tunisia Chapter

IEEE RAS Tunisia Chapter

IEEE AESS Tunisia Chapter

IEEE Industry Applications Society

Last PageNext Page Previous PageFirst Page

[email protected] Nelms

Email

Phone 1

Phone 2

Fax

3. Conference Organization Committee

Page 2 of 8

Information Contact:

Email

Fax

Phone 2

Phone 1

Conference Chair:

Email

Fax

Phone 2

Phone 1

Technical Program Chair:

Email

Fax

Phone 2

Phone 1

Conference Treasurer:

Email

Fax

Phone 2

Phone 1

Publication Chair:

Country

Postal Code

State/Prov

Address

City

Name *

Address

City Postal Code

CountryState/Prov

Name *

Address

City Postal Code

CountryState/Prov

Name *

Address

City Postal Code

CountryState/Prov

Name

Address

City Postal Code

CountryState/Prov

Name

* Required Field

[email protected]

+216-74-274-090

[email protected]

+216-74-274-090

[email protected]

216 97 705 056

[email protected]

[email protected]

216 98 414 608

Last PagePrevious PageNext PageFirst Page

Tunisia

3038

ENIS, Route Soukra km3, BP 1173

Sfax

Adel M. Alimi

ENIS, Route Soukra km3, BP 1173

Sfax 3038

Tunisia

Adel M. Alimi

ENIS, Route Soukra km 3, BP. 1173

Sfax 3038

Tunisia

Mounir BenAissa

Sfax

Tunisia

Habib Kallel

ENIS, Route Soukra km 3, BP 1173

Sfax 3038

Tunisia

Habib Kammoun

of 8

4. Technical Program

As a condition for Technical Co-sponsorship, IEEE requires direct and substantial involvement in the development of Technical Program. Please provide the following information:

Call for Papers URL

Abstract submission date

Final Paper submission date

Notification of acceptance date

Please describe the paper review and/or abstract review process including a clear identification of the level of review performed: *

* Required Field

http://logistiqua2011.regim.org

Jan 17, 2011

Mar 14, 2011

Mar 1, 2011


The LOGISTIQUA 2011 conference requires the initial submission of a full paper, including:

• A maximum of 200 words Abstract

• Maximum of 6 pages

• Keywords

• The paper contents

• References

All papers will be blindly peer-reviewed by three (3) reviewers. Abstracts or incomplete papers are not included to the review

process.

of 8

5. Conference Publication

Is the conference producing a Conference Publication? *

Is the conference requesting that the Conference Publication be included in the IEEE Conference Publication Program (CPP)? * This includes publication in IEEE Xplore.

Yes No

Yes No

Yes NoWill IEEE own copyright ? If no, permission must be granted by the copyright holder for inclusion in IEEE Xplore. Please see the section headed "Copyright" in the Terms of Agreement of this form for more information

* Required Field

6. Additional Agreements or Comments

Please add any additional agreements, arrangements or any other comments

Please describe how the IEEE OU will be directly and substantially involved in the technical program: *

4. Technical Program (Contd)


Papers presented at this Conference may be eligible for review for inclusion in the IEEE Transactions on Industry Applications or the Industry Applications Magazine provided they meet the requirements outlined in the IAS publication policy for technically co-sponsored conferences. This policy can be obtained from the Chair of the IAS Meetings Department ([email protected]). The conference organizers will forward two (2) copies of the conference proceedings on CD-ROM to the Chair of the IAS Meetings Department. The IAS will place a link on the Society web site to the conference web site.

The following IAS members will be involved in the review process:

• Haikal El Abed, Tunisia (IAS Tunisia Chapter Chair)

• Mounir Ben Aissa, Tunisia (Program chair)

• Adel M. Alimi, Tunisia (Conference chair)

• Monji Kherallah, Tunisia

Other IAS members involved in the review process: Peter Magyar (Germany, IEEE Fellow), - Maurice Clerc (France), - Moussa Diaf (University of Tizi-Ouzou, Algeria), Deniz Türsel Eliiyi, (Izmir University of Economics, Turkey), - Nicolas Monmarché (University of Tours, France ), and Anna Piwo ska (Technical University of Bialystok, Poland)

This MOU shall be by and between The Institute of Electrical and Electronics Engineers, Incorporated, a New York not-for-profit corporation (“ IEEE”) acting through its Organizational Unit(s) named in Section 8.2 (the “Technical Co-Sponsor”) and the Conference Sponsors named in Section 2 (collectively, the “Sponsoring Party”), together known as the “Parties”. This MOU shall not be valid until approved and executed by authorized representatives of both the IEEE Technical Co-sponsor and IEEE Conference Services.

Duration of MOU: This MOU addresses the rights and obligations with respect to the Conference. Although the parties may presently be considering the possibility of future conferences similar in theme or subject matter, no party shall be under any obligation to renew this MOU.

Financial Liability: It is understood that financial liability for the Conference is the sole responsibility and obligation of the Sponsoring Party. The Technical Co-Sponsor will not share in the surplus of the Conference or be expected to contribute to the financial loss, if any.

Copyright: If IEEE is to be the owner of the copyright in the Conference publication, then the IEEE copyright assignment form must be filled out by each author and provided to IEEE.

If IEEE will not be the owner of the copyright in the Conference publication, but rather a permitted (licensed) user, written permission from each author, using the following language, must be granted before IEEE will publish the material: “[Author] grants IEEE the non-exclusive, irrevocable, royalty-free worldwide rights to publish, sell and distribute [the identified work] and any content derived from the [identified work] in any format or media without restriction. [Author] warrants that he/she is the author and copyright owner of [the identified work] with the right to grant the licensing rights set forth above.” IEEE reserves the right to withdraw any work from publication in the event a claim is asserted against IEEE based on the work. IEEE reserves the right to assert a claim against the Sponsoring Party based on any liability arising from publication of the work. IEEE Copyright Policy can be found on the IEEE Web site at http://www.ieee.org/web/publications/rights/copyrightpolicy.html IEEE Trademarks: The IEEE and IEEE Society trademarks may only be used for conference promotion upon execution of this MOU. See Guidelines for use of the IEEE Master Brand and IEEE logo on the IEEE Web Site at www.ieee.org/publications/rights/idstandards.html The right to use the IEEE and IEEE Society marks as approved shall terminate upon termination of the technical cosponsorship pursuant to this MOU for any reason. Guidelines for use of the IEEE Master Brand and Logotype “IEEE” can be found on the IEEE Web site at http://

www.ieee.org/go/visual_guidelines

Exhibits Booth: If requested by IEEE, the Conference shall provide, at no cost, exhibit booth, exhibit table or other means of promoting IEEE membership and activities during the conference.

IEEE Mission: The Sponsoring Party agree they are familiar with IEEE's mission, vision and commitment to quality standards for conferences and promises that the Conference will advance those goals. The IEEE Mission and Vision statement can be found at http://www.ieee.org/about/vision_mission.html

IEEE Code of ethics: The Sponsoring Party, for itself and each member of the Conference Organization Committee, shall and does hereby agree to adhere to the IEEE Code of Ethics which can be found at: http://www.ieee.org/membership_services/membership/ethics_code.html

Term and Termination of Technical Co-sponsorship: IEEE reserves the unconditional right to rescind its technical cosponsorship if any of the terms or conditions set forth in this MOU are breached.

Indemnification : Each Party shall indemnify, defend and hold harmless the other Party from and against any and all claims, demands, liabilities, settlements, damages, costs, and expenses, including reasonable attorneys' fees and expenses, arising out of, or in any way connected with, any default, breach or negligent non-performance of this MOU or any negligent act or omission on the part of indemnifying Party, its agents and employees arising out of this technical cosponsorship or the conduct of the Conference. Each Party shall provide prompt written notification to the other Party in the event an indemnified claim arises. The indemnified Party shall reasonably cooperate with the indemnifying Party at the indemnifying Party's expense. Confidential Information: “Confidential Information” means information identified in good faith by either Party as “Confidential” and/or “Proprietary,” or information that, under the circumstances, ought reasonably be treated as confidential and/or proprietary. “Confidential Information” shall include, but not be limited to, the terms and conditions of this MOU, customer data, usage statistics, market research, analyses, studies, processes, present and/or future product information, pricing information and business plans.

Page 5 of 8

7. Terms of Agreement


Neither Party shall disclose to a third party Confidential Information of the other Party. The receiving Party shall use the same degree of care as it uses to protect the confidentiality of its own confidential information of like nature, but no less than a reasonable degree of care, to maintain in confidence the Confidential Information of the disclosing Party. The foregoing obligations shall not apply to any Confidential Information that: (a) can be demonstrated to have been publicly known as the time of the disclosing Party's disclosure of such Confidential Information to the receiving Party; (b) becomes part of the public domain or publicly known, by publication or otherwise, not due to any unauthorized act or omission by the receiving Party; (c) can be demonstrated to have been independently developed or acquired by the receiving Party without reference to or reliance upon such Confidential Information; (d) is provided to the receiving Party by a third party who is under no obligation to the disclosing Party to keep the information confidential; or (e) is required to be disclosed by law, provided that the receiving Party takes reasonable and lawful actions to avoid and/or minimize such disclosure and promptly notifies the disclosing Party so that the disclosing Party may take lawful actions to avoid and/or minimize such disclosure.

Each Party agrees that it will use the Confidential Information provided by the other Party only as necessary to discharge its obligations under this MOU and for no other purpose without the prior written consent of the disclosing Party. Nonprofit status of the IEEE: IEEE has been recognized as a tax-exempt educational and scientific organization under Section 501(c)(3) of the U.S. Internal Revenue Code. As such, the IEEE cannot enter into transactions with for profit or other organizations that are not tax-exempt under Section 501(c)(3) except on an arms-length basis. Non-compliance with the provisions of this policy may result in denial of approvals for subsequent conferences. For profit and other organizations can, however, provide donations as indicated in IEEE Policies Section 10.1.23. IEEE Policies Section 10 can be found on the IEEE web site at http://www.ieee.org/web/aboutus/whatis/policies/p10-1.1.html

Non Discrimination: IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws. IEEE prohibits discrimination, harassment or bullying against any person because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status or any other characteristic protected by law. IEEE expects that its suppliers shall maintain an environment free of discrimination, including harassment, bullying, or retaliation when and where ever those individuals are conducting IEEE business or participating in IEEE events or activities.

GENERAL TERMS AND CONDITIONS:

Compliance with Laws: The Sponsoring Party shall ensure that the Conference is conducted in accordance with all applicable United States (U.S.) and non-U.S. laws. The Sponsoring Party shall make all necessary corporate, tax and other registrations and obtain all required licenses and permits.

Governing Law: This MOU shall be governed, construed, applied and enforced in accordance with the laws of the State of New York without regard to conflict of law principles.

Dispute Resolution: All disputes arising under this MOU or relating to IEEE's publication of the works shall be governed by New York law and heard by a court of competent jurisdiction in New York, New York. The Sponsoring Party consents to jurisdiction in New York, New York for that purpose.

Entire Agreement: This MOU shall contain the entire agreement between the Parties and supersedes all prior and contemporaneous agreements, arrangements, negotiations and understandings between the Parties relating to the subject matter thereof. There are no other understandings, statements, or promises of inducement, oral or otherwise, contrary to the terms of this MOU

Binding Effect: This MOU shall inure to the benefit of, and be binding upon, the Parties, their successors in interest, legal representatives, and assigns.

Assignment: None of the Parties may assign or transfer any right, interest or claim under this MOU without the express written consent of the other Parties.

Notices: Any notice given under this MOU to any of the Parties may be effected by: (i) email or, (ii) facsimile, receipt of which is confirmed by facsimile confirmation.

Counterparts: This MOU may be executed simultaneously in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. If either party uses a scanned or facsimile transmittal, that copy shall be deemed to be an original.

This MOU shall not be valid until approved and executed by authorized representatives of both the IEEE Technical Co-sponsor and IEEE Conference Services.

Page 6 of 8


8. Signatures

Email

Fax

Phone 2

Phone 1

Address

City Postal Code

CountryState/Prov

Name *

8.2 The Institute of Electrical and Electronics Engineers, Incorporated acting through

IN WITNESS WHEREOF, this MOU is executed by the parties hereto by their respective undersigned and authorized officers as of the date first written above.

Dated

8.4 The Institute of Electrical and Electronics Engineers, Incorporated

Page 7 of 8

Title *

Name *

AUTHORIZED SIGNATURE

Email

Phone Name *

8.1 Submitted by:

Email

Fax

Phone 2

Phone 1

Country

State/Prov Postal Code

City

Address

Name *

8.3 Sponsoring Party

OU *

Sponsor *

Email

* Required Field

Signature

Signature

Signature

R. Mark Nelms

36849-5201

USA [email protected]

3038 [email protected]

Adel M. Alimi

Sfax Tunisia

Industry Applications Society

First Page Next Page Previous Page Last Page

334-844-1830

ECE Department, 200 Broun Hall

Auburn University

AL

ASARIT

216 98 667682

ASARIT-ENIS, Route Soukra km 3, BP 1173

Adel M. Alimi

R. Mark NelmsDigitally signed by R. Mark Nelms DN: cn=R. Mark Nelms, o=Auburn University, ou=Electrical and Computer Engineering, [email protected], c=US Date: 2010.11.23 15:42:57 -06'00'

of 8* Required Field

Email

Fax

Phone 2

Phone 1

Country

State/Prov Postal Code

City

Address

Name

8.5 Additional Sponsoring Parties

Sponsor

Email

Fax

Phone 2

Phone 1

Postal CodeState/Prov

CountryCity

Address

Name

Sponsor

Email

Fax

Phone 2

Phone 1


CountryCity

Address

Name

Sponsor

Email

Fax

Phone 2

Phone 1


CountryCity

Address

Name

Sponsor

Signature

Signature

Signature

Signature

Submit by EmailPrint Form

[email protected]

216 98 667682

Tunisia

3038

Sfax

ENIS, Route Soukra km 3, BP 1173

Adel M. Alimi

National School of Engineers of Sfax

[email protected]

02 32 74 46 95

France

University of le Havre

Abdellatif Benabdelhafid

CEMUR

[email protected]

216 98 667682

3038

TunisiaSfax

REGIM-ENIS, Route Soukra km 3, BP 1173

Adel M. Alimi

REGIM

[email protected]

+216 74 460 740

3018

TunisiaSfax

FSEGS, Route de l'Aeroport km 4

Habib Chabchoub

LOGIQ & GIAD

Adel M. Alimi

Abdellatif

Adel M. ALimi

Habib Chabchoub

IEEE INDUSTRY APPLICATIONS SOCIETY Thomas A. Nondahl President Date: November 28, 2010 To: IAS Board Members Subject: President’s Report to the IAS Executive Board Meeting to be held on December 6, 2010 Appointments, Nominations, and Approvals: − Approved request to form the RWTH Aachen University Power Electronics, Industry Applications,

and Power & Energy Joint Societies Student Branch Chapter in the Germany Section − Approved request to form the La Sapienza University of Rome Industry Applications Society

Industry Applications Society Student Branch Chapter − Approved request to form the IEEE Beijing (Chongqing) Section IAS Chapter − Approved request to form the IEEE Italy Section Industry Applications Chapter − Appointed Bob Lorenz, F. Rahman, Z.Q. Zhu, and Longya Xu to the ICEMS 2011 International

Steering Committee as IAS representatives. IECMS 2011 will be in Beijing in August.

Highlights of November 2010 TAB Meeting − IAS has several constitutional and bylaws items that IEEE says must be changed: language for

quorums, action of a governing body, membership of the nominations and appointments committee, proxy voting, petition requirements, and voting of presiding officers. Two other items are in the IEEE category of nice to have: removal of members of governing boards and conflict resolution.

− Another new IEEE requirement is a minimum of 1.5 candidates per elected office. Possible IAS solution: 2 candidates for VP and members-at-large, stop IAS election of department chairs.

− IAS Field of Interest is eight words too long per motion passed at June TAB meeting. − PSPD approved a change in 2009 that allows publications not written in English to be in Xplore. The

non-English publications must have abstracts written in English. A Spanish-language journal for the Education Society was approved by TAB

− A new joint publication from the Communications Society and the China Institute of Communications was approved by TAB. IEEE will not hold the copyright to the papers

− TAB approved a motion to direct staff to continue efforts toward building a two-tiered Society membership model. This is a step in a proposal to bundle one society membership with IEEE dues. The proposed fee for the basic membership for all societies is $15.

− TAB gave the Product Safety Society one more year to show it is viable as an IEEE Society. − There was an extensive discussion of a new method to establish and dissolve new councils and

societies. Voting was postponed until the Feb. 2011 TAB Meeting. − TAB approved the 2011 TAB operating budget, 2011 society budgets, and 2011 capital budget. Net

surplus in the IEEE budget is about $1.2 Million. There are no financial concerns. − Seven of the societies/councils are on the 2010 Watch List. Four will probably be removed soon. − The TAB Treasurer said the societies have proposed very few good new initiatives. − TAB FinCom rescinded a statement that they would not approve any proposals to move publications

out of house. − Pedro Ray gave a presentation about proposed changes to IEEE Board. The proposal has been

modified several times in the last few months to attract more votes. Most, but not all, of the Regional and Divisional Directors would be removed from the IEEE Board.

Rockwell Automation 1201 South Second Street Milwaukee, WI 53204 414-382-0237 [email protected]

AGENDA ITEM 3.2

Intersociety Cooperation Opportunities: − Topics discussed during IAS/IES/PELS/PES sister society lunch at November TAB Meeting:

o Future sister society meetings. There was agreement that future meetings will be from 5-8 pm on Thursday before TAB meetings.

o Transactions on Sustainability. IAS, IES, and PELS agreed to step up efforts to get papers for the journal.

o The proposed PELS/IAS joint transactions. The journal will provide a place for ECCE papers. The PELS President suggested the title ‘Power Electronics for Industrial Applications’. The journal will not be in the area of sustainability.

o Electric Vehicle conferences. PELS is working with SAE to sponsor an EV conference in 2011. SAE was planning the conference before PELS got involved. All the societies are working with Russ Lefevre on a competing IEEE conference.

o Regional/Sectional conferences. We should work together to formulate a policy for Regional/Sectional conferences within the field of interest of an existing society.

− IAS co-sponsorship of IECMS Journal General Items:

o Rollout of member-focused IAS website o Rejuvenation of the Zucker Design Contest o Reorganization of the IAS Council o Enhanced cooperation between PELS and IPCSD Technical Committees (ECCE) o Support for the IPCSD web site o Mechanisms for matching volunteers to IAS opportunities

− 2010 IAS Trips

11-13 Feb. 2010 IEEE TAB Atlanta, GA 20-25 Feb. 2010 APEC Palm Springs, CA 28-29 Mar. 2010 IAS Board - CIC Colorado Springs, CO 11-12 May 2010 I&CPS Tallahassee, FL 16-17 May 2010 IAS Board - REPC Orlando, FL 21-23 June 2010 Pulp & Paper San Antonio, TX 24-27 June 2010 IEEE TAB Montreal, Canada 05 Aug. 2010 CIC Strategic Planning Chicago, IL 12-16 Sep. 2010 ECCE Atlanta, GA 20-22 Sep. 2010 PCIC San Antonio, TX 03-04 Oct. 2010 IAS Board – Annual Mtg Houston, TX 08-13 Oct. 2010 ICEMS Incheon, Korea 19-20 Nov. 2010 IEEE TAB New Brunswick, NJ 05-06 Dec. 2010 IAS Board Las Vegas, NV 16-22 Dec. 2010 R8/EnergyCon 2010 Manama, Bahrain

Respectfully Submitted, Thomas A. Nondahl

2010-Songdo Minutes of the International Steering Committee Meeting

16:00~18:00, Oct. 11, 2010, Room 201, Songdo Convensia, Incheon, KOREA

The ISC meeting was held on October 11(Mon.) 2010, at

Songdo Convensia, Incheon, Korea during the

ICEMS2010. The following members were presented:

1. Yong-Joo Kim , Korea, ISC Chairman

2. Hee-Jun Kim, Korea

3. Jung-Pyo Hong, Korea, Conference Chairman

4. Soo-Hyun Baek, Korea, Honorary Chairman

5. Young-Seok Kim, Korea

6. Sang-Yong Jung, Korea,

7. Jung -Ho Lee, Korea, General Secretary

8. Shinzo Tamai, Japan, Honorary Chairman

9. Hiroyuki Ohsaki, Japan

10. Junji Tamura, Japan, ICEMS2012 Chairman

11. Shoji Nishikata, Japan, ICEMS2009 Chairman

12. Ichiro Miki, Japan

13. Xi Xiao, China

14. Yaohua Li, China

15. Shanming Wang, China, ICEMS2011 Secretary

16. Chongjian Li, China

17. Zhengming Zhao, China, ICEMS2011 Chairman

18. Robert D. Lorenz, IEEE

19. Thomas A. Nondahl, IEEE, Honorary Chairman

Items discussed as per agenda were:

• Welcome address was given by Dr. Yong-Joo Kim.

Members were introduced and a roster was circulated

to fill in the name.

• Report on ICEMS2009 was presented by Prof. Ohsaki.

723 abstracts were submitted, 605 were accepted and

finally 353 papers were registered. The papers are

from 30 countries but none from US. About 200

Chinese abstracts were accepted but only 119 papers

were submitted.

• Report on ICEMS2010 was presented by Prof.

Sang-Yong Jung. 603 abstracts were submitted, 582

were accepted and finally 427 papers were registered

from 16 countries.

• Introduction to ICEMS2011 was presented by Prof.

Zhengming Zhao (Conference Chairman) and Prof.

Shanming Wang (General Secretary). The conference

is scheduled in Aug. 20-23, 2011 at Beijing, China.

• Introduction to ICEMS2012 (Conference Chairman;

Prof. Junji Tamura) was presented by Prof. Hiroyuki

Ohsaki. The conference is scheduled in Oct. 21-24 or

Oct. 28-31, at Sapporo, Japan.

• The conference date was the critical issue both for

Japan and for China. In August, most Japanese

members attend IEEJ Summer Meeting and are very

busy in preparing entrance examination to university.

In October most Chinese professors are very busy in

lecturing and preparing for mid-term exam. However,

in 2011, IEEJ Summer Meeting will be held in the

beginning of September. Therefore, IEEJ members

could attend ICEMS2011. This conference date issue

will be discussed further in ISC Beijing meeting.

• In ISC2009 meeting, the progress report on ICEMS

journal publication was presented by Dr. Yong-Joo

Kim. In the meeting, Yaohua Li (CAS) proposed to

administer the ICEMS journal web-site and secretary

office in China for journal publication. However, the

relevant fund was not provided by the Chinese

Authority. The proposal from China was withdrawn in

ISC2010 meeting.

• Prof. Hee-Jun Kim (KIEE) proposed to host the

secretary office in Korea for ICEMS journal publication

and the proposal was accepted by all members. The

electrical version will be published initially due to

limited budget, but upon author’s request the hard

copy version of his journal paper only will be delivered

to him with editor-in-chief’s signature. The ICEMS

journal will publish 20 best papers quarterly. (10

qualified papers/quarter from ICEMS and 10 reviewed

papers/quarter from Call for Paper)

• Prof. Jin-Woo Ahn, Kyungsung Univ., Korea was

recommended and approved as the new

editor-in-chief of ICEMS journal. For recommendation

of new editorial members from each country, Prof.

Ichiro Miki and Prof. Yaohua Li were selected as the

corresponding members in Japan and China

respectively.

• The total accumulated fund amount by of Oct. 2010

summed up to $20,000 (Korea; $10,000, Japan;

$10,000). In future ICEMS, it was recommended that

the host country will be obliged to fund $10,000 to the

secretary office of ICEMS journal publication.

Followed by the resolution, Prof. Zhengming Zhao

(ICEMS2011 Chairman) agreed to prepare the fund of

$10,000 for ICEMS journal publication.

• Prof. Zhengming Zhao proposed IEEE PELS as the

organization of technical co-sponsorship for

ICEMS2011. The proposal was approved.

• IEEE IAS President Thomas A. Nondahl proposed

that IEEE IAS would contribute the financial fund for

ICEMS journal publication sharing all copy right on

published papers with ICEMS journal society.

• In addition to ICEMS journal publication, the qualified

papers of 20 % out of ICMES published papers will be

sent to IEEE IAS for its editors’ review and publication.

• Relieving from the annually repeated busy process, it

is intended to contract a 3-year MOU between IEEE

IAS and ICEMS-Korea-Japan-China instead of the

current 1 year valid MOU between IEEE IAS and each

conference host society.

• New rules for ISC Member and participants were

discussed by the suggestion of ISC chairman, Dr.

Yong-Joo Kim. The new rules are as follows. It was

agreed by all members that ICEMS ISC will consist of

three ISC Members each from Korea, Japan and

China, three members from IEEE IAS and six

members from other foreign countries. (Two members

each will be recommended by Korea, Japan and

China, respectively.) It was also agreed that all

members must maintain the membership at least 3

years. Also the participants will be honorary chairmen,

conference chairmen and secretaries (previous,

current, next), ICEMS journal editor-in-chief and

editors, and the experts recommended by ICEMS

hosting country’s ISC chairman.

• ICEMS official logo was discussed by the suggestion

of ISC chairman, Dr. Yong-Joo Kim. The final version

was recommended as follow:

20xx-City name (Arial Bold) • Web-sites related to ICEMS are demonstrated.

IJEMS: http://www.ijems-world.com

Paper Review: http://ieee.ltksolution.com

• ICEMS: http://www.icems-world.com: The member’s

only web-site will be uploaded with the updated

information, files, papers and photos from the

previous, current and next conference archives.

• Closing remarks were provided by Dr. Yong-Joo Kim.

Dr. Yong-Joo Kim, ISC Chairman

Japan

China

Dr. Thomas A. Nondahl, IEEE IAS President

http://www.ijems-world.com/

http://ieee.ltksolution.com/

http://www.icems-world.com/


Bruno Lequesne

President-Elect

Date: December 6, 2010 To: IAS Board Members Subject: President-Elect Report to the IAS Executive Board Meeting to be held on December 6, 2010 Appointments for 2011, IAS Executive Board:

Chair Education Department: Joseph Sottile Chair Meetings Department: Mark Nelms Chair Awards Department: Andrew Bagley Chair Chapters and Membership Development: Peter Magyar Chair Standards Department: Bruce McClung Chair Publications Department: Kevin L. Peterson

Chair Constitution and By-laws Committee: Thomas A. Nondahl Chair Financial Planning Committee: Donald Zinger Chair Intersociety Cooperation Committee: Tomy Sebastian Chair Long-Range Planning Committee: David B. Durocher Chair Nominating Committee: Thomas A. Nondahl Chair Electronic Communications Committee: Rangaran Tallam

Schedule for 2011 Board Meetings:

First Meeting – APEC, March 6-7, 2011, Fort Worth, TX Second Meeting – IEMDC, May 15-16, 2011, Niagara Falls, ON Third Meeting – IAS Annual Meeting, Oct. 9-10, 2011, Orlando, FL Fourth Meeting – TBD

2009 and 2010 IAS Annual Meetings: - 2009 IAS Annual Meeting is closed, with a loss of $18,300 (9%)

- 2010 IAS Annual Meeting: - Room block was not met (605 room-nights sold for a 946 target), and a penalty will

need to be paid. Courtesy negotiated it down to $6,000. - Registration was very stable from 2009 (255 registrants, 3 less than last year). Given

the room block issue, but taking into consideration various savings measures such as smaller food outlays during breaks, we expect a loss similar to that of 2009, about 10%.

IAS-PELS cooperation: Adhoc committee formed by President Nondahl to make recommendations to guide IAS, as IAS explores further cooperation with PELS related to ECCE:

• Joint issues of Transactions: There were two near term action items following the Board Q3 meeting and decisions. Contacting PES for update and information sharing is planned (with

Innovation Center

Eaton Corp

Milwaukee, WI

AGENDA ITEM 3.3

Saifur Rahman) but has yet to take place (expected to happen before 12/15/2010). Also, both PELS and IAS are supposed to name a key contact to work out the implementation of the joint Transactions issues and eventual joint Transactions. I have asked Giovanna Oriti, and she has accepted, to lead the IAS in this position in 2011.

• Conferences: Tomy Sebastian is planning to talk with Deepak Divan, PELS President, to explore the possibility of initiating a joint IAS-PELS “ECCE” Conference in South Asia. Having an individual (or several individuals) within IPCSD specifically charged with developing an overall Conference strategy is still under active consideration.

• This ad hoc committee will naturally dissolve at the end of President Nondahl’s term. Tomy Sebastian, as Chair of the Intersociety Cooperation Committee, will take over oversight of IAS discussions with PELS.

• Future Energy Challenge: At the Board’s Q3 meeting, it was decided to get more information concerning the Future Energy Challenge. I received responses from Dong Tan (PELS) and Jason Lai (FEC chair), and will ask for a discussion on the subject on Sunday (email exchange after signature).

Preparation for a conference on electrified vehicles: There is an effort on this subject led by the IEEE New Initiatives Committees and specifically by Russ Lefevre. The IAS has been represented primarily by Iqbal Husain. I plan to continue Iqbal’s appointment in 2011. The conference is tentatively scheduled for early 2012. Location selection is currently underway. The IEEE has been seeking collaboration by SAE for this conference. This will be discussed on 12/7 when the IEEE and SAE Presidents meet (along with the Presidents of the ASME and of the Intelligent Transportation Society). One issue that has arisen is a conference being developed by PELS, with SAE support, called TECE (Transportation Electrification Conference & Exhibition). The first TECE is scheduled for late Spring 2012. So far PELS is the only IEEE sponsoring society for TECE. A question for the IAS Board is: What level of sponsorship would IAS be interested in for the conference? There is at least one other society (VTS) who is ready to take the sole responsibility, and there may be others. However, Russ Lefevre’s intention is to involve as many societies as possible with shared responsibilities Respectfully submitted,

Bruno Lequesne 2009-2010 IAS President-Elect

Future Energy Challenge – Questions and answers – Emails between Bruno Lequesne (IAS), Dong Tan (PELS contact), and Jason Lai (FEC Chair) Bruno, Yes, we already have $37k surplus if we use the original budget. I asked Donna about applicability of IEEE 15% surplus rule for conferences. She said, it's unnecessary to have 15% surplus for this type of event, so the committee was initially discussing about travel support for some judges, which is still TBD. If we get additional from IAS, we will discuss altogether how to utilize the leftover we have. Options include what I said in the previous email and the support for judges. Jason ___________________ Quoting [email protected]: Jason, Thanks for these clarifications. They are very specific and will help us decide. One more question, though: The total budget is $115k, but the itemized total is $78k: 2x(10k+5k+3k+1k) + travel (40k max) Bruno _____________________________> > -----Original Message----- > From: laijs [mailto:[email protected]] > Sent: Monday, November 29, 2010 2:42 PM > To: Lequesne, Bruno > Cc: [email protected]; [email protected]; [email protected]; > [email protected] > Subject: Re: FW: EXTERNAL:Possible IAS participation in the Future Energy Challenge > Bruno, Let me answer your questions below. Jason > -- > Prof. Jih-Sheng (Jason) Lai > Virginia Polytechnic Institute and State University Director, Future > Energy Electronics Center > 106 Plantation Road > Blacksburg, VA 24061-0356 > TEL: 540-231-4741 > FAX: 540-231-3362 > www.feec.ece.vt.edu > > > Quoting [email protected]: > Jason,

PELS has asked IAS about co-sponsoring the Future Energy Challenge. We have a Board meeting next week-end, and I would appreciate some clarifications ahead of that meeting. Dong answered partially in an earlier email (below), but more details concerning the following 3 questions would be great. Thanks 1. Budget: How much is the total budget for the FED? What are the broad expense categories? How would the awards change if extra money is contributed from IAS? 1. Total budgeted: $115k 2. Expense category for both topic A and topic B: - Grand award: $10,000 x 2 - Prize award 1: $5,000 x 2 - Prize award 2: $3,000 x 2 - Prize award 3: $1,000 x 2 - APEC travel support: $2,000 each team x 10 - Final event travel support: $2,000 each team x 10 Overhead- Is there any overhead, what are the administrative expenses, and does any money go to the host universities? Money goes to each team. From our point of view, overhead is not involved unless individual university will impose the overhead, which we have no control. So far we haven't heard of any issue. 2. Timing: If IAS approves $'s in December would that money be used for the 2011 FEC? My plan is to provide more support to team travel, but it will need to go through committee. One possibility is to increase the travel support, and the other is to increase the number of teams. Our existing budget was for 10 teams, but we have 30 proposals. Even if we cut 10 teams in the first round, we still have 20 teams. Also for international travel, $2,000 for each team is too tight because during the final competition event, each team needs at least two students and one faculty. I would like to see some increase on the final event travel support. However, this requires committee to decide. > 3. Organizational structure of committee running program > The planning committee members are listed below. > > Jason Lai > Marcelo Godoy SimÃµes > Abdellatif Miraoui > Helen Li > Dushan Boroyevich > Donna Florek > Dong Tan > Joao Pinto > Jin Wang > Luiz Henrique Bareto > Chris Mi

> MaurÃcio BeltrÃ£o > Faete Jacques Filho > In addition, we bring in judges from industry to assist both proposal review and final even judging. I don't have the judging team member list at this point, but if necessary, I can ask Donna and Joao to update next week. ________________________________ From: Tan, F.Dong (AS) [mailto:[email protected]] Sent: Monday, October 18, 2010 10:57 AM To: Lequesne, Bruno; [email protected] Cc: [email protected]; [email protected]; [email protected] Subject: RE: EXTERNAL:Possible IAS participation in the Future Energy Challenge I am not sure what entails on the Myron Zucker Fund. But I am sure we can work out something once we know the details. We have set up a steering committee that is currently chaired by Jason since he is a past chair of IFEC. PELS invests about 80k in two years for the IFEC. Additional funds can be used to either offset our cost or go to increased activities. If IAS want to join on a permanent basis you are welcome to have members on the steering committee. I proposed this before, but you were saying that you could use more volunteers also. Donna and Jason have been working with IEEE board to complete the formal paper work for various awards that IPEC is hosting. No fund goes to support organizing committee to my knowledge.( Jason and Donna, please confirm.) Dong _________________________ From: [email protected] [mailto:[email protected]] Sent: Wednesday, October 13, 2010 1:07 PM To: Tan, F.Dong (AS); [email protected] Cc: [email protected]; [email protected]; [email protected] Subject: EXTERNAL:Possible IAS participation in the Future Energy Challenge Jason, Dong, Thank you for inviting IAS to participate and co-sponsor the Future Energy Challenge. This was discussed at our recent Board Meeting. There is an interest on the part of IAS to participate, but the Board would like further clarification on several points below. Further action on the part of IAS is possible at our December Board meeting. 1. Budget: How much is the total budget for the FED? What are the broad expense categories? How would the awards change if extra money is contributed from IAS?

Overhead- Is there any overhead, what are the administrative expenses, and does any money go to the host universities? 2. Timing: If IAS approves $'s in December would that money be used for the 2011 FED? 3. Organizational structure of committee running program 4. How are topics determined and would IAS have a say in determining topics? 5. Would IAS have a voice in selecting the award winners? If IAS contributes, we expect to fund this from our Myron Zucker endowment fund. We therefore would like to find ways to have the Zucker name used on promotion and other material. This is something I am sure can be worked out. Best regards, Bruno Lequesne

Process Industries Department

1

PID 4th Quarter Report

IAS Board Meeting Las Vegas, NV

December 5-6, 2010 David B. Durocher, Senior Member IEEE

Process Industries Department Chairman IEEE Industry Applications Society

Eaton Corporation 26850 SW Kinsman Road

Wilsonville, OR 97070 Phone: 503-582-2714, Fax: 503-582-2814

Cell: 503-780-6062, Email: [email protected]


2

PID Activities

• Significant/noteworthy achievements of the Committees • Updated IAS web site for all PID committees • Lanny Floyd is our new PID Paper Review Chair • Very well run Technical Committees/Conferences

– ESW Dallas 2008 (March 18-March 21): Record Attendance 450, 59 booths $100K+ – CIC Miami 2008 (May 18-May 22): Record Attendance 1210, 162 booths $151K – PPIC Seattle (June 22-June 27): 178, 22 booths, 10 NPPs $5K – PCIC Cincinnati (Sept 22-Sept 24): 1160 registered $187K – MIC & MC Edmonton 2008 (Oct 5-Oct 9): Active Committees $ ? – ESW Saint Louis 2009 (Feb 2-Feb 6): 408 registered, 43 booths $51K – CIC Palm Springs 2009 (May 29-Jun 5): 598 registered, 133 booths @ $1200 $114K – PPIC Birmingham 2009 (June 21-26): 122 registered, 12 of 14 booths $15K – PCIC Anaheim 2009 (Sept 13-18): 991 registered $119K – MIC & MC Houston 2009 (Oct 4-8): $ ? – ESW Memphis 2010 (Feb 2-Feb 6): 408 registered, 43 booths $80K – CIC Colorado Springs (March 28-April 1): 678 registered, 131 booths (R-block) $ – PPIC San Antonio (June 20-June 24): 104, 16 booths, 6 NPPs (R-block) $ – PCIC San Antonio (Sept 22-Sept 24): 1363 registered $ – MIC & MC Houston 2010 (Oct 3-7): 2 4-hour paper sessions each $ ?


3

Process Industries DepartmentCement Industry CommitteeMetals Industry Committee 21 119 120 14 120 120Mining Industry Committee 26 77 110 14 59 118Petroleum and Chemical Industries Committee 68 171 180 56 181 180Pulp & Paper Industry Committee 26 28 29 26 28 29

Total PID Submissions 141 98.8 109.8 110Total IAS Submissions 872 94.6 129.4 489

Submissions

All Time Statistics Last 12 Months

Average Final Decision, days

Average First Decision,

daysAverage Final Decision, days Submissions

Average First Decision, days

Paper Review Statistics – Fall 2010


4

PID HIGHLIGHTS • IEEE IAS Pup & Paper Industry

Committee Student Engagement – James A. Rooks Student Intern Award – Myron Zucker Student Endowment

• From Left: Kyle Siefring (May 2011 BSEE Miami University of Ohio. Intern at International Paper mill Georgetown, SC), Matthew Little (May 2011 BSEE Michigan Technological University. Intern at NewPage Wisconsin Rapids Mill Wisconsin Rapids, WI), and Nathan Bays (December 2012 BSEE West Virginia University Institute of Technology. Intern at MeadWestvaco in Covington, VA )

• IEEE IAS/PCA Cement Industry

Committee Student Engagement – Myron Zucker Student Endowment

• From Left: Christopher Mejia (August 2010 Metallurgical and Materials engineering Colorado School of Mines. Kyle Bell (August 2010 Metallurgical and Materials engineering Colorado School of Mines


5

ScholarOne Update PID

• ESW - Affiliated Conference, Selected papers submitted • CIC - Proceedings via Conference Services, plan to implement for 2011 • PPIC - Using ScholarOne for awards & publication selection • PCIC - Using ScholarOne for awards & publication selection • Mining - Using ScholarOne for peer review & publication selection • Metal - Using ScholarOne for peer review & publication selection


6

The following slides are mostly data that can be reviewed as presented and need not be discussed

unless there is some specific issue

THE SLIDES WILL BE KEPT FOR ARCHIVAL PURPOSE AND USED

AS A RESOURCE FOR IEEE AUDIT


7

See http://www.ieee.org/web/geo_activities/home/world_reg.html

For Region Definition

http://www.ieee.org/web/geo_activities/home/world_reg.html


8

Conferences - PID

Name of Conference: Cement Industry Conference

CONFERENCE TUTORIALS CEU/PDH 2006 2007 Networks in a Modern Cement Plant CEU Mechanical Material Handling for the US Cement Industry

Applications, Design, Retrofits and Maintenance CEU

A Tale of Two Coolers CEU Relay Coordination for Cement Plants CEU

2006 2007 2008 2009 2010 Conference Dates April April 29 –

May 3 May

18-22

Conference Location Phoenix AZ

Charleston SC

Miami FL

Co-Sponsor(s) PCA PCA PCA

Attendance (tech sessions)

700 740

# Papers Submitted 36 41 *Papers Accepted (presented)

25 25

No. Exhibitors 70 82 Attendance (tutorials/seminars)

680 762

# tutorials/seminars 4 4 IAS financial share 50% 50% 50% Income Expense Net Surplus Closed Yes No No


9

Name of Conference: Cement Industry Conference

Conferences - PID

IEEE region map: http://www.ieee.org/web/geo_activities/home/world_reg.html

IAS PUBLICATION Transactions on Industry Applications

Industry Applications Magazine

Row NUMBER OF PAPERS: 2006 2007 2008 2009 2010 2006 2007 2008 2009 2010 Note: Rows 3a-3f account for each paper’s fate based on its year of submission

1 Papers submitted and approved for publication 0 0 3

2 Papers returned by committee for scope reasons, obvious poor quality, etc.

0 0 0

3 Papers peer reviewed (row 1 less row 2) 0 0 3 3a Papers from Row 3 eventually rejected 0 0 0 3b Papers from Row 3 in review process 0 0 0 3c Papers from Row 3 being revised by authors 0 0 0 3d Other papers from Row 3 (explain in comments below) 0 0 0 3e Papers from Row 3 queued for publication 0 0 0 3f Papers from Row 3 eventually published (if a paper is

published in a subsequent year, list in year of submittal where it is counted in Row 3)

0 0 3

4 Total: Rows 3a –3f, should equal Row 3 0 0 3 5 PERCENTAGE ACCEPTED via Peer Review

To compute this, divide “Row 3f” by “Row 3” 0 0 100%

6 Average number of months from Author Submission to Publication Date. Simply compute an average (from submission to issue where paper appears)

13

Region of author affiliation (# of papers) Regions 1 – 6 (U.S.A.) 2 Region 7 (Canada) Region 8 (Europe/Africa) Region 9 (Central/South America) Region 10 (Asia/Pacific) 1



10

Conferences - PID CONFERENCE TUTORIALS CEU/PDH 2006 2007 Practical Considerations and Lessons Learned – Applying

Microprocessor Relays for Rotating Machinery Protection

IEEE Std 493 – IEEE Gold Book Tutorial Changes in the 2008 National Electrical Code Energy Policy Act of 2006

2006 2007 2008 2009 2010 Conference Dates Sept Sept

16-20 Sept

22-24

Conference Location Phila-delphia,

PA

Calgary AB

Cincinnati OH

Co-Sponsor(s) None None None


1190 1274 1160


42 42

No. Exhibitors 0 0 0 Attendance (tutorials/seminars)

322 365

# tutorials/seminars 5 4 IAS financial share 100% 100% 100% Income TBD Expense Net Surplus Closed

Name of Conference: Petroleum & Chemical Industry Conference


11

Conferences - PID


Name of Conference: Petroleum & Chemical Industry Conference






0 0 0



12 10 15


To compute this, divide “Row 3f” by “Row 3” 100% 91% 100%


29 19 22

Region of author affiliation (# of papers) Regions 1 – 6 (U.S.A.) 7 6 9 Region 7 (Canada) 3 3 4 Region 8 (Europe/Africa) 1 1 Region 9 (Central/South America) 1 Region 10 (Asia/Pacific) 1 0 1



12

Conferences - PID CONFERENCE TUTORIALS CEU/PDH 2006 The Selection, Care and Feeding of Rolling Element

Electric Motor Bearings CEU

Understanding Arc Flash CEU Power Cable Applications for Adjustable Speed Drive

Systems CEU

Protection of Medium Voltage Transformers at Industrial Facilities

CEU

Key Elements of Implementing an Electrical Safety Program

CEU

2007 Energy Alternatives: Marginal Economics of Steam Production vs Generation

PDH

Use of Adjustable Speed Drives for Energy Savings & Productivity Improvements

PDH

Understanding NFPA 70E-2004 Requirements PDH Personal Protective Equipment for Electrical Safety PDH Grounding and Ground Fault Protection of Medium

Voltage Industrial Generators PDH

Electrical Safety in the Workplace: NFPA 70E, CSA Z462 and OSHA Regulations for Electrical Safety

PDH

Protective Relay Coordination PDH

2006 2007 2008 2009 2010 Conference Dates June 18-

23 June 24-29

June 22-27

Conference Location Appleton WI

Williamsburg VA

Seattle WA

Co-Sponsor(s) None None None


144 188 178


23 30 31

No. Exhibitors 21 19 22 Attendance (tutorials/seminars)

68 103 101

# tutorials/seminars 5 7 6 IAS financial share 100% 100% 100% Income $167720 Expense $100619 Net Surplus $67101 Closed No

Name of Conference: Pulp & Paper Industry Conference


13

Name of Conference: Pulp & Paper Industry Conference




1 Papers submitted and approved for publication 5 10 15 19


0 0 0



5 10 15




16 13 8

Region of author affiliation (# of papers) Regions 1 – 6 (U.S.A.) 2 7 11 Region 7 (Canada) 2 2 2 Region 8 (Europe/Africa) 0 0 2 Region 9 (Central/South America) 1 1 0 Region 10 (Asia/Pacific) 0 0 0

Conferences - PID




14

Conferences - PID CONFERENCE TUTORIALS CEU/PDH 2006 2007

2006 2007 2008 2009 2010 Conference Dates Oct

8-12 Sept 23-27

Conference Location Tampa FL

New Orleans LA

Co-Sponsor(s) IAS IAS


23

# Papers Submitted 7 *Papers Accepted (presented)

7 9

No. Exhibitors N/A N/A Attendance (tutorials/seminars)

# tutorials/seminars None IAS financial share 100% 100% Income Ref

IAS Ref IAS

Expense Net Surplus Closed

Name of Conference: IAS Annual Conference - Metals Industry Committee


15

Conferences - PID


Name of Conference: IAS Annual Conference - Metals Industry Committee






0 0 0



2 3




27 15 17

Region of author affiliation (# of papers) Regions 1 – 6 (U.S.A.) 1 1 1 Region 7 (Canada) Region 8 (Europe/Africa) Region 9 (Central/South America) 1 2 Region 10 (Asia/Pacific)



16

Conferences - PID CONFERENCE TUTORIALS CEU/PDH 2006 2007

2006 2007 2008 2009 2010 Conference Dates Oct

8-12 Sept 23-27

Conference Location Tampa FL

New Orleans LA

Co-Sponsor(s) IAS IAS


23

# Papers Submitted 7 *Papers Accepted (presented)

7 19

No. Exhibitors N/A N/A Attendance (tutorials/seminars)

# tutorials/seminars None IAS financial share 100% 100% Income Ref

IAS Ref IAS

Expense Net Surplus Closed

Name of Conference: IAS Annual Conference - Mining Industry Committee


17

Conferences - PID


Name of Conference: IAS Annual Conference - Mining Industry Committee






0 0 0



4 5 0




18 13

Region of author affiliation (# of papers) Regions 1 – 6 (U.S.A.) 1 2 Region 7 (Canada) Region 8 (Europe/Africa) Region 9 (Central/South America) 2 2 Region 10 (Asia/Pacific) 1 1


MANUFACTURING SYSTEMS MANUFACTURING SYSTEMS DEVELOPMENT AND APPLICATIONS DEVELOPMENT AND APPLICATIONS

DEPARTMENT (MSDAD)DEPARTMENT (MSDAD)

MSDAD 4th MSDAD 4th QUARTER REPORTQUARTER REPORT

MSDAD 4th MSDAD 4th QUARTER REPORTQUARTER REPORTIAS EXECUTIVE BOARD MEETINGIAS EXECUTIVE BOARD MEETING

La Vegas, NVLa Vegas, NVDec. 5Dec. 5--6, 20106, 2010

M. David KankamM. David KankamMSDAD ChairMSDAD Chair

Reported Items

• MSDAD Officers: 2010-2011

• Committee Reports:

- Electrostatic Process Committee (EPC)

- Industrial Automation and Control Committee (IACC)

- Industrial Lighting and Display Committee (ILDC)

-Appliance Industry Committee (AIC)

• IAS Editor Report on Papers – MSDAD

MSDAD Officers for 2010-2011

• Chair – M. David Kankam; VC – Marcelo G. Simoes

Appliance Industry Committee (AIC)

Chair – Roy McCann VC – Roy McCann

Electrostatic Processes Committee (EPC)

Chair – Norbert Grass VC – Akira Mizuno *

Industrial Automation and Control Committee

Chair – Marcelo G. Simoes VC – M. Nasir Uddin

Industrial Lighting and Display Committee

Chair – Jo Olsen VC – Sounil Bhosle

EPC EPC –– Annual IAS’10 Annual IAS’10 MtgMtg in Houston. in Houston.

Papers:

• 1 paper in Morning Plenary Session• 6 technical sessions• 6 technical sessions• Total presented papers � 41

EPC Paper Publications EPC Paper Publications Status of papers since 3rd Qtr. Report:

• Published in Sept./Oct. Transactions -6• Publications scheduled in Nov./Dec. Transactions -7 • Publications approved for Transactions –1• Papers submitted for Transactions publication -13

Currently, Papers:• Approved for Transactions publication –15• Papers under review –14

** Final paper disposition & papers by country follow

EPC – 2009 Paper Awards at IAS’10

• James R. Melcher Award-1st: Calin, et.al., “Controlling Particle Trajectory in Free-Fall Electrostatic Separators”

-2nd: Jiang, et.al., “Corona Discharge Characteristics in Air-flow Containing Siloxane Vapor”

3rd: Sharma, et.al., “Tribocharging Characteristics of the Mars Dust Simulant”

EPC – 2009 Paper Awards at IAS’10

• Creativity and Innovation Award-1st: Burlica, et.al., “Pulsed Plasma Gliding-Arc Discharges with Water Spray”

-2nd: Botvinnik, et.al., “High Efficiency Portable Electrostatic Air Cleaner with Insulated Electrodes”

IACC IACC Program Program -- IAS’10 IAS’10 MtgMtg. .

Total of 26 papers presented in:

• 1 Plenary Session, and• 4 Technical Sessions

-Smart Management of Renewable Energy Systems-Smart Management of Renewable Energy Systems-Industrial Automation and Control-Advanced Drives and Converters-Intelligent Control-Based Power Electronics

**Members voted to stay with the IAS, at least for IAS’11

IACC IACC –– Various Updates Various Updates Paper Publications: • Transactions reviews for most IAS’09 papers are nearly

complete• Five Manuscript-flagged papers are caused by reviewers

(mainly) & Associate Editors’ delayed response

Total Prize (“Best”) Paper Awards for 2010 IAS – 9• 3 Awards given for each year of 2007 through 2009

IACC requests $1K for 2010 Prize Paper Awards-1st Prize - $500.0-2nd Prize - $300.0-3rd Prize - $200.0

IACC IACC –– Various Updates Various Updates

IEEE IAS organized INDUSCON held in Brazil in 11/’10• IAS co-sponsored conference• IACC will evaluate papers for TIAS• IACC will evaluate papers for TIAS


ILDC Paper Publication ILDC Paper Publication –– Since Since Sept.’10 Sept.’10

• Papers approved for publication - 3-Transactions papers -3-Magazine paper - 0

• Reviewed Transactions paper awaiting author updates– 0

• Papers awaiting reviewer’s analysis –2

• Papers rejected for Trans. publication -0


AIC AIC –– Status since 3Status since 3rdrd Qtr. Mtg. Qtr. Mtg.

• AIC has no updated report since 3rd Qtr. Board Mtg.

• Status is not known for 4 earlier reported papers under Transactions reviewunder Transactions review-Completion originally targeted for 10/31/2010

Time from initial

submission to the

initial decision by

the Committee.

Manufacturing Systems and Application Development Department

Industrial Automation and Control Committee 65 137 206 24 111 227

Electrostatic Processes Committee 129 79 151 22 + 83 164

Industrial Lighting and Displays Committee 20 60 129 13 + 64 129

Appliance Industry Committee

Total IAS Performance 1241 97 492 90

All Time Performance

Average First

Decision, days

Average Final

Decision, days

Recent

Submissions

Average First

Decision, days

Total

Submissions

Last 12 Months Performance

Average Final

Decision, days

Unique submissions

since the inception

of S1M in IAS in

June 2008. Does

NOT include

resubmission of

revised manuscripts.

Time from initial

submission to the initial

decision by the

Committee. This time is

totally under Committee

control. The target in

IAS is 90 days for post-

presentation

submissions, or two

weeks following

presentation for pre-

presentation

submissions

Time from initial

submission to the point

when the final decision

to either accept or reject

the paper is recorded.

This time is not totally

under Committee

control. The IEEE

target is 365 days.

Unique

submissions within

the last 12 months.

Indicates current

level of activity of

the Committee.

the Committee.

Green shading

indicates that the

recent

performance of

the Committee is

an improvement

over its historical

performance. A +

indicates that the

recent

performance of

the Committee is

contributing to

improvement in

the overall IAS

metric.

Time from initial submission

to the point when the final

decision to either accept or

reject the paper is

recorded. This time is not

totally under Committee

control. The IEEE target is

365 days.


Industrial & Commercial Power Systems Department

IASIEEE INDUSTRY

APPLICATIONSSOCIETY

®Advancing Technology for Humanity

Industrial & Commercial Power Systems Department 4th Quarter Report

IAS Board Meeting Las Vegas, Nevada December 5-6, 2010

Tom Baldwin

I&CPS Department Chair

1



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Conferences–2010 I&CPS Technical

2

Attendance (tech sessions) 91

# Papers Submitted 30

Papers Accepted (presented) 30

No. Exhibitors 0

Attendance (tutorials/seminars) 31

# tutorials/seminars 3

IAS financial share $ 6 k

Income $ 54 k

Expense $ 40 k

Net Surplus $ 14 k

Dates: May 9-13, 2010 Location: Tallahassee, FL Co-Sponsors: IAS and Tallahassee Area Section

Conference closed: No Chair: Thomas Baldwin/ Chris Edrington Tutorials/Seminars (CEUs:Y): Yes • Protection of Medium voltage

Transformers at Industrial Facilities • Extremely Low Frequency

Environmental Electric and Magnetic Fields

• Surge Overvoltage Protection of Industrial & Commercial AC Power Systems

Expected Closeout Date: 12/16/10



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Conferences – 2010 REPC

3

Attendance (tech sessions) 166

# Papers Submitted 24

Papers Accepted (presented) 15

Attendance (Exhibition) 184

No. Exhibitors 30

Attendance (tutorials/seminars) 73

# tutorials/seminars 3

No. Corporate Sponsors 17

IAS financial share $5,000

Income $99,685.68

Expense $83,151.98

Net Surplus $16,533.70

Dates: May 16-18, 2010 Location: Orlando, FL Co-Sponsor(s): IAS Conference closed: No Chair: Mike Williams Tutorials/Seminars (CEUs?): YES • Distribution Overcurrent Protection • Engineering to Power the World • Renewable Energy, Distribution Generation, and Rural Electric

Power Systems

Expected Closeout Date: 12/31/10



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Future Conferences Conference Date Location Co-Sponsor Local Conf. Chair

I&CPS Technical Conference

May 1-5, 2011 New Port, CA IAS Bob Schuerger

May 2012 TBD IAS

May 2013 TBD IAS

Rural Electric Power Conference

April 10-13, 2011 Chattanooga, TN IAS Rhonda Whitaker-Hamm

April 15-18, 2012 Milwaukee, WI IAS Jerry Josken

4/28 – 5/1, 2013 Atlanta, GA IAS Chris Brooks

4

Note Date Change due to conflict with IEEE PES T&D



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Final Disposition of Submitted Papers

5

Codes & Standards Committee Over the last two years since inception of S1-MD submissions

Energy Systems Committee

Power System Engineering Committee



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Final Disposition of Submitted Papers

6

Power System Protection Committee

Rural Electric Power Committee



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Published Manuscripts by Country

7

Rural Electric Power Committee

Codes & Standards Committee

Over the last two years since inception of S1-MD submissions



IASIEEE INDUSTRY

APPLICATIONSSOCIETY



8

Energy Systems Committee



IASIEEE INDUSTRY

APPLICATIONSSOCIETY



9

Power System Engineering Committee



IASIEEE INDUSTRY

APPLICATIONSSOCIETY



10

Power System Protection Committee



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


2010 Paper Reviews • Timeliness of reviews

11

Committee All-time

Total Submissions

Aver 1st Decision

Days

Aver Final Decision

Days

Last 12 Months Recent

Submissions

Aver 1st Decision

Days

Aver Final Decision

Days

Codes & Standards 2 298 298 1 299

Power System Engineering 64 106 145 31 115 151

Power System Protection 29 112 150 18 43 163

Energy Systems 53 172 218 30 120 188

Rural Electric Power 29 186 186 14 178 179

Department Performance 177 142 176 94 114 168

IAS Performance 1241 97 492 90



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Manuscripts in Review

12



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Color Book Standards Conversion Status PAR Primary Material

Covered Status PAR Primary Material Covered Status

P3000 Base Book In WG P3004.1 Buff Ch. 3 PreBallot

P3001.1 Red Ch. 1, Gray 1, 12, 16 In WG P3004.10 Buff Ch. 12 In WG

P3001.2 Red Ch. 15, Gray Ch. 4, 7 In WG P3004.11 Buff Ch. 13 In WG

P3001.5 Red Ch. 10, 12, 13 In WG P3005.3 Orange Ch. 5 In WG

P3001.8 Red Ch. 11 Ballot P3005.4 Orange Ch. 10 In WG

P3001.9 Gray Ch. 10, White Ch. 6 PreBallot P3005.7 Bronze Ch. 6 In WG

P3001.11 Gray Ch. 6, 14 In WG P3006.7 Gold Ch. 8 In WG

P3002.7 Brown Ch. 9 In WG P3006.8 Gold Ch. 10 In WG

P3002.8 Brown Ch. 10 In WG P3006.9 Gold Ch. 11 In WG

P3002.9 Brown Ch. 11 In WG P3007.1 Yellow Ch. 2, 3, 4 Resolution

P3003.1 Green Ch. 1 In WG P3007.2 Yellow Ch. 5, 6 Ballot

P3003.2 Green Ch. 2 In WG P3007.3 Yellow Ch. 7, 8, 9, 10, 11, 12 Ballot

3004.3 3004.9 13



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


2011 Department Officers

• Chair David Mills • VC-Tech Peter Sutherland • VC-Papers Wei-Jen Lee • Secretary Andy Hernandez • PSEC Masimo Mitolo • PSPC Rob Hoerauf • ESC Joe Weber • CSC Daleep Mohla • REPC Mike Williams

• TBCC Carey Cook • A&R Dan Neeser • Bylaws Louie Powell • F&S Louie Powell • Meetings Daleep Mohla • Nomination Tom Baldwin

14

Final Results

IEEE INDUSTRY APPLICATIONS SOCIETY Industrial Power Conversion Systems Department

IAS

IEEE INDUSTRYAPPLICATIONS

SOCIETY

®

1

Industrial Power Conversion Systems Department (IPCSD) 2010 Fourth Quarter Report

IAS Board Meeting

Dec. 5-6, 2010


IAS


SOCIETY

®

Outline

• Officers 2010-2011 • Transactions Paper Review Data • IAS Fellow Committee Activities • Kliman Award • Summary of 2010 Activities • Conclusions


IAS


SOCIETY

®

IPCSD Organization 2010-2011 • Chair: Giovanna Oriti • Vice-chair: Joseph Olorunfemi Ojo • IPCC chair: Lixiang Wei • IDC chair: Uday Deshpande • EMC chair: Avoki Omekanda • PEDCC chair: Angus Bryant • Awards: Peter Wung • Websites and Communications: Rob Cuzner • Nominating: Hamid Toliyat


IAS


SOCIETY

®

IAS Trans. Data

from Louie

Report date: 20 November 2010

Process Industries DepartmentCement Industry Committee

Metals Industry Committee 21 124 124 4 100 101

Mining Industry Committee 37 85 115 11 147 177

Petroleum and Chemical Industries Committee 133 145 170 63 102 141

Pulp & Paper Industry Committee 54 39 40 28 + 49 50

Industrial & Commercial Power Systems DepartmentCodes & Standards Committee 2 298 298 1 299

Power System Engineering Committee 64 106 145 31 115 151

Power System Protection Committee 29 112 150 18 + 43 163

Energy Systems Committee 53 172 218 30 120 188

Rural Electric Power Committee 29 186 186 14 178 179

Industrial Power Conversion Systems DepartmentElectric Machines Committee 227 86 131 97 + 69 121

Industrial Drives Committee 162 57 101 54 + 55 111

Industrial Power Converter Committee 180 86 130 67 + 93 162

Power Electronic Devices & Components Committee 36 111 193 15 111 137

Manufacturing Systems and Application Development DepartmentIndustrial Automation and Control Committee 65 137 206 24 111 227

Electrostatic Processes Committee 129 79 151 22 + 83 164

Industrial Lighting and Displays Committee 20 60 129 13 + 64 129

Appliance Industry Committee

Total IAS Performance 1241 97 492 90

All Time PerformanceAverage First

Decision, daysAverage Final Decision, days

Recent Submissions

Average First Decision, days

Total Submissions

Last 12 Months PerformanceAverage Final Decision, days

233 papers = 47% of total IAS


IAS


SOCIETY

®

Papers by Committee


IAS


SOCIETY

®

6

Papers by Committee cont.


IAS


SOCIETY

®

7

IAS Fellow Committee Actions • Each IPCSD committee has selected 3-5

Fellows that are eligible to serve on the IAS Fellow Committee.

• Vice-Chair Ojo is managing the IPCSD Fellow committee candidates list.

• This activities solve the problems we encountered in 2011 and will ensure proper IPCSD representation in 2011.


IAS


SOCIETY

®

Gerald Kliman Award • The 2011 call for nomination has been

sent to the IAS Magazine editor for publication in the Mar/Apr issue.

• The Kliman award page on the IAS website has been updated and the 2011 call for nomination has been posted.

• General Electric has been contacted regarding the renewal of the grant which is presently funded until 2014.


IAS


SOCIETY

®

9

• Much effort has been put into defining joint activities with PELS for ECCE and beyond. A joint Transactions proposal has been put forward.

• A new standing committee (websites and communications) was created and we are working on a second one (meetings).

• ECCE 2010 was a success and the committees are now working on the organization of ECCE 2011. The committees are happy with their level of involvement.

Summary of 2010 Activities


IAS


SOCIETY

®

Conclusions • This department is presently more active than it

has been in the past because of the changes brought by ECCE – The collaboration with PELS has been positive and

has created opportunities to increase IAS active participation in other conferences, especially in Asia and Europe.

– The committees anticipate increased activities at ECCE and also other conferences such as APEC.

• Overall members are satisfied and we are having fun .

IAS 2011 Q4 EXECUTIVE BOARD MEETING AWARDS DEPARTMENT REPORT

AWARDS PRESENTED AT THE 2010 ANNUAL MEETTING IEEE AWARDS None SOCIETY AWARDS 2010 IAS Outstanding Achievement Award

Dr. Tomy Sebastian recommended by IAS Outstanding Achievement Award Committee Chair Robert Lorenz

2010 IAS Distinguished Service Award Mark Harris recommended by IAS Distinguished Service Award Committee Chair Fred Trutt 2010 IAS Andrew W. Smith Outstanding Young Member Award Dr. Wei Qiao recommended by IAS Andrew W. Smith Outstanding Young Member Award Committee Chair Dan Neeser

CHAPTER AWARDS Outstanding Large Chapter San Francisco Section IAS Chapter - Nominated by Chapters & Membership Department Outstanding Large Joint Chapter

Pittsburgh Section IAS / PES Joint Chapter - Nominated by Chapters & Membership Department Outstanding Small Chapter

Calcutta Section IAS Chapter - Nominated by Chapters & Membership Department Outstanding Small Joint Chapter

Malaysia Section IAS / IES / PELS Joint Chapter - Nominated by Chapters & Membership Department

Continued Outstanding Performing Chapter

New York Section IAS / PES Joint Chapter Nominated by Chapters & Membership Department IAS Outstanding New Chapter

Sweden Section IAS Chapter - Nominated by Chapters & Membership Department

http://www.bbb.free.fr/accueil.html

INDUSTRY APPLICATION MAGAZINE PRIZE ARTICLE AWARD First Place

“THE WINDMILL TOPOLOGY – EVALUATION OF ADJUSTABLE SPEED DRIVE SYSTEMS” (March / April 2009) by Kevin Lee, Derek A. Paice and James E. Armes. Originally presented as “Evaluation of 3-Phase to 9-Phase Transformer, 18-Pulse Converter and Adjustable Speed Drive, Including Novel Third Harmonic Calculations”

Second Place

“ELECTRIC ARCING PHENOMENA – A HISTORICAL PERSPECTIVE AND COMPARATIVE STUDY OF THE STANDARDS IEEE 1584 AND NFPA 70E” (May / June 2009) by Ravel F. Ammerman, P. K. Sen and John P. Nelson. Originally presented as “ Arc Flash Hazard Incident Energy Calculations, A Historical Perspective and Comparative Study: IEEE 1584 and NFPA 70E”

Third Place

“NO WIRING CONSTRAINTS – WIRELESS TECHNOLOGIES FOR INDUSTRIAL MANUFACTURING APPLICATIONS” (July / August 2009) by Martin Hanssmann, Sokwoo Rhee and Sheng Liu. Originally presented as “The Applicability of Wireless Technologies for Industrial Manufacturing Applications Including Cement Manufacturing”

SOCIETY TRANSACTIONS PRIZE PAPER AWARDS First Place

“COMPUTER-AIDED CONTROLLER SETTING PROCEDURE FOR PAPER MACHINE DRIVE SYSTEMS” M.A. Valenzuela, J.M. Bentley, and R.D. Lorenz

Second Place

“DESIGN AND PERFORMANCE OF A 200 KHZ ALL-SIC JFET CURRENT DC-LINK BACK-TO-BACK CONVERTER” Thomas Friedli, Simon D. Round, Johann W. Kolar, and Dominik Hassler

Third Place

“EVALUATION OF PERIPHERAL VISUAL PERFORMANCE WHEN USING INCANDESCENT AND LED MINER CAP LAMPS” John J. Sammarco, Miguel A. Reyes, John R. Bartels, and Sean Gallagher

Honorable Mention

“SENSORLESS-ORIENTED- DESIGN OF PM MOTORS” Nicola Bianchi and Silverio Bolognani

2010 MYRON ZUCKER STUDENT DESIGN CONTEST

No contest in 2010 IAS Annual Meeting Awards Presentation Received couple comments concerning paper award presentation

Not enough information in program for paper awards No opportunity to speak Website update

Suggestion: Change order of presentation from acknowledgement Recognize distinguished lectures, Fellows Chapter awards Paper awards Society Awards IEEE Awards

Program Include abstract (max. 150 words) for each Post same information to website. 2011 IAS Fellows

Bhatia Ram R4 Milwaukee Section

Doan Daniel R2 Philadelphia Section

Kempf Karl R6 Phoenix Section

Mozina Charles R3 Florida West Coast Section

Neal Thomas R3 Florida West Coast Section

Ojo Joseph R3 Central Tennessee Section

Robinson Kelly R1 Rochester Section

Saporita Vincent R5 Saint Louis Section

Sen Pankaj (PK) R5 Denver Section ACKNOWLEDGEMENT

All members who contribute to the IEEE IAS Awards Department with the special recognition mention to Mrs. Lynda Bernstein for her extraordinary help and support.

Andrew Bagley Chair IAS Awards Dept

2010 Q4 CMD Reportto the Executive Board

IAS ExBoard Meeting,Las Vegas, NV, Dec 5-6, 2010Las Vegas, NV, Dec 5-6, 2010

IAS Chapters and Membership Development Department

Peter Magyar, Chair

OVERVIEW

Membership

– IEEE– IAS

ChaptersChapters

– Chapter development– Chapter support– Chapter communication

Summary 2010 / Outlook 2011

– Projects– New CMD Officers– New Area Chairs

11/29/20102

MEMBERSHIP

11/29/20103

Current Membership(Oct 2010)

IEEE

IEEE Membership 392,696 (+1.9%)Society Memberships 331,964 (+1.8%)

IAS

IAS Membership 9,759 (+1.6%)– Higher Grade Memb. incl. Graduate Student Members 331,964 (+1.8%)

Student Grade Memb.83,266 (+8%)Trends– 20 Societies up > 1%– 9 Societies +/- 1%– 9 Societies down >1%

Graduate Student Members 9,536 (+0.4%)

– Undergraduate Student Members 223 (+102%)

Soc. Affiliates 21 (-2%)Total 9,780

11/29/20104

IEEE Membership Development 2003-2012, based on January data

250000300000350000400000450000500000

~440k

050000

100000150000200000250000

Jan 03

Jan 04

Jan 05

Jan 06

Jan 07

Jan 08

Jan 09

Jan 10

Jan 11

Jan 12

R1-6 Total R7-10 Total IEEE Total

Trend R1-6 Total Trend R7-10 Total Trend IEEE Total

11/29/20105

~220k ~220k

IEEE Higher Grade and Student Membership Trend 2003-2010

250000300000350000400000450000

050000

100000150000200000250000

Jan 03Jan 04Jan 05Jan 06Jan 07Jan 08Jan 09Jan 10

IEEE Student IEEE Higher Grade IEEE Total

11/29/20106

IEEE Student Grade Membership Development 2003-2010

80000

100000

120000

0

20000

40000

60000

Jan 03Jan 04Jan 05Jan 06Jan 07Jan 08Jan 09Jan 10

R1-6 Student R7-10 Student Student Members Total

11/29/20107

IAS HG & SG Membership Development Trend 2003-2010

8000

10000

12000

0

2000

4000

6000

Jan 03 Jan 04 Jan 05 Jan 06 Jan 07 Jan 08 Jan 09 Jan 10

IAS Total IAS Higher Grade IAS Student Grade

11/29/20108

IAS Membership Development Details 2003-2010

1100011500

IAS Membership

Total

800

1000

IAS Student Grade

Members

850090009500

100001050011000

Jan 03

Jan 04

Jan 05

Jan 06

Jan 07

Jan 08

Jan 09

Jan 10

0

200

400

600

800

Jan 03

Jan 04

Jan 05

Jan 06

Jan 07

Jan 08

Jan 09

Jan 10

11/29/20109

CHAPTERS

11/29/201010

IAS Chapter Development Statistics Nov 27,2010

Number of Chapters, Dec 2009 135Chapters dissolved, Nov 2010 22010 New Regular Chapters

– China 4– China 4– Czechoslovakia, Italy, Romania, Tunisia,

each 1

2010 New Student Branch Chapters

– Mexico 3– Colombia, Peru, each 2 – Bolivia,India, Italy,Nigeria,Tunisia, each 1

2010 New Chapters, Total 8 + 12 = 20 (14%) Number of Chapters, Nov 15, 2010: 15311/29/201011

IAS Chapters by global regions(Nov 27, 2010)Total Chapters: 153

34

N-America63

25

31

N-America

Region-10

Region-9

Region-8

11/29/201012

R-1,7 41%

R-10 16%

R-8,943%

IAS Regular and Student BranchChapters (Nov 27, 2010)Total 153, incl. running petitions

5

10 125

30

35

40

9 7 10 7 9 127

2921 24

00

00

20

0

0

5

10

15

20

R1 R2 R3 R4 R5 R6 R7 R8 R9 R10

Regular Chapters (134) Student Branch Chapters (18)

11/29/201013

IAS Chapter Development 2009-2010 (incl. new chapters withrunning petition)

25

30

35

40

0

5

10

15

20

R1 R2 R3 R4 R5 R6 R7 R8 R9 R10

01.01.2009. 01.01.2010. 15.11.2010. 27.11.2010.

11/29/201014

IAS Outstanding Chapter Award 2010 holder chapters

LargeLarge JointSmallSmall Joint

R-6 San Francisco IASR-2 Pittsburgh IAS/PESR-10 Calcutta IASR-10 Malaysia IA/IE/PESmall Joint

Cont. Outst. Perform.NewStudent Branch

R-10 Malaysia IA/IE/PER-1 New York IAS/PESR-8 Sweden IASR-8 Hungary BUTE SB IAS/PES Joint Chapter

11/29/201015

Inactive Chapters /„To Be Dissolved“ / non-contactable ChaptersRegion 2Region 3Region 4Region 7

Baltimore IAC. Tennesse PE/IACleveland IAN-Canada PE/IARegion 7

Region 8

Region 9Region 10

N-Canada PE/IAToronto PE/IA Montreal PE/IAFinland IE/PE/IA/PELRussia N-W. IA/PELGuadalajara E/IA/PELLahore PE/IA

11/29/201016

CHAPTER SUPPORT & COMMUNICATION

11/29/201017

Chapter supportOverview

Outstanding Chapter Awards in 7 categories– Certificate and $600 support

Chapter subsidy for technical activities– meetings and special projects (on request)– meetings and special projects (on request)– appreciation of outstanding website ($500)

– new chapters‘ starting grant ($500)

DL & RS ProgramWorkshops– Chapter leadership and technical workshops– CMD Workshop annually

� free conference and tours11/29/201018

Distinguished Lecturer andRegional Speaker Program

DL activities 2010– R5 1– R8 11– R9 9

RS activities 2010– R4 1– R9 1– R10 5– R9 9

– R10 8– Total: 29IAS reimburses DL for air fare max$750 per lectures

– R10 5

– Total: 7IAS reimburses RS for air fare max$450 per lectures

11/29/201019

Chapter Workshops 2010Organized or supported by CMD (1)R-8 Power Chapters Technical andLeadership Workshop

� Jointly organized with R-8 Chapter CoordinationSubcommitteeSubcommittee

� Close to the Conf. Elektro 2010, Zilina

– Budapest (Hungary) – Zilina & Bratislava (Slovakia), May 20-26, 2010

– Participants� Hungary IAS Chapter� Hungary BUTE SB PES/IAS Chapter� Czechoslovakia Section IES/IAS Chapter� Slovak Univ. of Technologie SB (to be formed)

11/29/201020

Chapter Workshops 2010Organized or supported by CMD (2)R-8 Joint Chapter Chair Conference

� Jointly organized with R-8 Chapter CoordinationSubcommittee

– Lisbon (Portugal), May 29-30, 2010– Lisbon (Portugal), May 29-30, 2010– Participants

� Portugal IAS/IES/PELS Chapter� Chapters of the Portugal Section� Tunisia IAS Chapter

11/29/201021

Chapter Workshops 2010Organized or supported by CMD (3)Meeting with Czechoslovakia SectionIES/IAS Chapter

� Close to the Int. Conference Applied Electronics 2010 2010

– Pilsen (Czech Republic), Sep 8-9, 2010– Participants

� Czechoslovakia IES/IAS Chapter� West Bohemia University Staff� Members of Chapters and SB Chapters to beformed in Bruno, Prague, Ostrava (Czech Republic)

� Members of R-8 IAS Chapters11/29/201022

Chapter Workshops 2010Organized or supported by CMD (4)Meeting with R-9 Colombia Section IAS Chapter and SB IAS Chapters

� Close to the R-9 Conference Latincon & Andescon 2010 2010

– Bogota (Colombia), Sep 15-17, 2010– Participants

� Colombia Section IAS Chapter� Colombia Section Student Branches� Colombia Section UMNG SB IAS Chapter� Colombia Section DUFJC SB IAS Chapter� Colombia Section PUJ SB IAS Chapter

11/29/201023

Chapter Workshops 2010Organized or supported by CMD (5)IAS CMD Chapters‘ Workshop

� Close to the IAS Annual Meeting 2010

– Houston, TX, USA, Oct 5, 2010– Participants– Participants

� Society Officers and Administrator 7� CMD Officers 8� Area Chairs 3� Chapter Chairs and Representatives 23� Total : 41

NASA and Thermon tour has been organized by CMD– Free for WS attendees

11/29/201024

Chapter Workshops 2010Organized or supported by CMD (6)R-10 IAS Technical Workshop

� Jointly organized with R-10 Area Chair� Hosted by Malaysia IES/IAS/PES Chapter

– Penang (Malaysia), Nov 22-23, 2010– Penang (Malaysia), Nov 22-23, 2010– Participants: 12 Chapter Chairs + 13 others

� R-10 IAS Chapters� IEEE Pacific Administrative Office� PELS R-10 Liason� IAS CMD Chair

11/29/201025

Chapter Workshops 2010Organized or supported by CMD (7)R-8 Power Chapters Technical andLeadership Workshop

� Jointly organized with R-8 Chapter CoordinationSubcommitteeSubcommittee

� Close to the IEEE Energycon Conference 2010

– Manama (Bahrain), Dec 19, 2010– Participants

� R-8 „Power“ Chapter� IAS EB & CMD members� PES Officers� IEEE R-8 Committee members

11/29/201026

Chapter Communication

www.ieee.org/ias>Departments >Staff >CMD>Chapters>IAS Chapter News>MembershipWeb Content– Rosters (updated monthly, 99% up-to-date)– IEEE Links, Manuals, Forms– Chapter News, Programs, Reports (updates <2 days)

IAS Magazine, Chapter News Column (bi-monthly)Email– Administrative (20…40 per day)– Circulars (1…5 per month)11/29/201027

Chapter Communication

www.ieee.org/ias>Departments >Staff >CMD>Chapters>IAS Chapter News >IAS SB Chapter News

>Membership starting Jan 1, 2011

Web Content– Rosters (updated monthly, 99% up-to-date)– IEEE Links, Manuals, Forms– Chapter News, Programs, Reports (updates <2 days)

IAS Magazine, Chapter News Column (bi-monthly)Email– Administrative (20…40 per day)– Circulars (1…5 per month)11/29/201028

New Communications Tool, 2011IAS SB Chapter News

IAS SB Chapter News

11/29/201029

SUMMARY 2010 OUTLOOK 2011

11/29/201030

New projects2010

New CMD websites– Up-to date rosters and activity news available

New CMD Committees– SB Chapter Dev Comm, Printed Comm., Web Contest

Chapters‘ Web ContestChapters‘ Web Contest– Very few competitors

Regions‘ News column in the IAS Magazine– The articles should be more general

New IAS Membership Information Form preparedJoint Workshops with IEEE Societies, Regions, Sectionsand local SBs / Chapters– Broad spectrum of meetings, 7 large meetings 2010

11/29/201031

2011 Main activities

Continuing

� Web communication� Support of workshop activities

– Joint meetings with Sections / Regions / Societies

� Establish new Student Branch Chapters� Establish new Student Branch Chapters� Support of SB Chapters‘ activities

Gaining Student Grade membershipStarting SB IAS Chapter News menu on IAS websiteStarting Student technical activities support project

Starting Master & bachelor master thesis contest project

Achievement of regularly elections in Chapter BoardsReforming CMD Annual WorkshopRenewing CMD

11/29/201032

CMD Renewal 2010/2011CMD Position 2010 New Officers 2011

Chair Peter Magyar R8

Awards Balvinder Blah R1

Electr. Publications Ádám Zatik R8

Chapter Development Vietson Nguyen R4 Yao Yingbei R10

SB Chapter Development J. S. Castellanos R9

DL & RS Ron Harley R2 K. Rajashekara R4

Membership Sunita Kulkarni R5 Robert Swayne R2Membership Sunita Kulkarni R5 Robert Swayne R2

Workshop Tamás Ruzsányi R8

- Leadership Caio Ferreira R6 Tanja Djokic R5

- Regional Mark Harris R4 Beáta Polgári R8

Professional Outreach Gilbert Li R10 vacancy

- Student Thesis Contest Oscar Rodriguez R9

- Student Technical Supp Jenifer Castillo R9

- Chapter Web Contest Gabriela Garay R9

- Printed Publication Yao Yingbei R1011/29/201033

Area ChairsRenewal 2010 / 2011

Region 2010 New Area Chair 2011

1 Hazem A Huss

2 Andrew M Novotny

3 Osama Mohammed3 Osama Mohammed

4 Vietson M Nguyen

5 Sunita Kulkarni

6 David Eng

7 vacant vacant

8 Tamás Ruzsányi Igor Kuzle, Croatia

9 Jorge Him Gabriela Garay, Honduras

10 Satish Chaparala Danny Soetanto, Australia NSW

11/29/201034

PETER MAGYARIAS CMD CHAIR

Respectfully submitted

11/29/201035

[email protected]

Donald G. Dunn, IEEE Senior Member Aramco Services Company Education Department Technical Services Chairman Engineering Unit MS-1089 909 West Loop South Houston, TX 77096 Phone: 713-432-8588 Email: [email protected] October 3, 2010

IEEE INDUSTRY APPLICATIONS SOCIETY EDUCATION DEPARTMENT

To: Mr. Tom Nondahl IAS President Subj.: Education Department 4th Quarter 2010 Report to the IAS Executive Board December 2010 Las Vegas, Nevada Action Item: 503

1. Expert Now Status of the Expert Now modules. Continue to work with Tara Gallus (IEEE EAB Staff). Have provided Tara with multiple topics and presenters from the tutorials coordinated for the IAS Annual conference and select IAS conferences for inclusion in the development of Expert Now modules. Several have been contacted to develop modules. • Distributed Generation – (Joint IAS/PES)

o Published and complete. • Recent Trends in Substation Automation and Enterprise Data Management

(Joint IAS/PES) o Published and complete.

• Integrating an Effective Electrical Safety Program into Occupational Safety & Health Management (Joint IAS/PES)

o Lanny Floyd has submitted the materials. Module currently in development.

• Cable Insulation Basics (Joint IAS/PES) o Prof. Jayaram materials are in the process of submission. Module

currently in development. This module due to the amount of material is being split into three separate modules.

• Advanced Power Quality – Mark Halpin (Joint IAS/PES) o This course was requested recently due to the demand of the first one

on this topic. • Power Distribution

o This topic has also been requested. PES and IAS are in discussion on the SME for this topic.

• Power Transmission o This topic has also been requested. PES and IAS are in discussion

on the SME for this topic. • HVDC Transmission

o This topic was an IAS Tutorial. Dr. Babak Badrzadeh is working with EAB to develop the materials for the module.

• Other IAS Tutorials that are being pursued o Safety by Design / Arc Flash Protection - Jim Bowen, P.E. – Dashiell

Corp

/ 2 IAS Education Department 2nd Quarter 2008 Report to the IAS Executive Board

o IEEE Standard 3007.2 Recommended Practice for the Maintenance of Industrial and Commercial Power Systems - Robert Schuerger, PE - HP Critical Facilities Services

o Grounding Considerations for Industrial Power Systems - Matt McBurnett, P.E. - V I Engineering, LLC

o Generator Protection - Chuck Mozina, P.E.- Beckwith o Basic Power System Engineering Calculations - Robert Spiewak,

P.E.- Dashiell

2. IAS Tutorials • The past two years the tutorial tracks have been successful with strong

attendance. The Guidelines for the tutorials for the IAS annual conference has been a success with payment being a flat $500 honorarium. In making this shift we have eliminated the presenters who were only interested in the monetary. (Attached is the tutorial policy and 2010 call for tutorials)

IAS Tutorial Policies-Procedures.do

Call for Tutorials IAS 2010 r1.doc

• 2010 Tutorials are in the attached file. Based on the sign-in sheets there were 252 attendees at this year’s conference. The attendance in the tutorials varied between 15 and 46 attendees with most having attendance in the twenties.

IEEE IAS 2010

Conference Tutorials. 3. 2010 Zucker Program.

The IAS President has established an ad-hoc group to review the Zucker Design Contest and make recommendations to enhance/revise this program. The group consists of Mark Halpin, Mark Nelms and David Durocher. • Recommendations have been developed and the group is moving forward

with the plan for 2011. The travel program has had 21 applicants in 2010 of which 13 were selected for participation from 8 countries. Those selected are on the attached list:

2010 Zucker Travel Program Candidate lis

4. Industrial Lecture Program (ILP) Subject Matter Expert (SME) Selection New Program within the Education Department. (Dunn)

• The list of individuals that are senior members and above within the IAS has been reviewed by several IAS Executive board members and a subset has been identified as SME’s for the ILP. Due to work constraints we were unable to get the SME’s in place by this date. I plan on finalizing this effort through the end of December and shortly into the new year with the support of the incoming IAS Education Department Chair.

Respectfully submitted Donald G. Dunn

R. Mark Nelms ECE Department Chair 200 Broun Hall Meetings Department Auburn University, AL 36849-5201 USA Phone: 334-844-1830 FAX: 334-844-1809 Email: [email protected] December 6, 2010


Subj.: Agenda item 5.4 - Meetings Department Report 4th Quarter Report 2010 to the IAS Executive Board Conference status report I received a conference status report from the IEEE in October 2010. Using this report and email correspondence, I have updated the status of IAS conferences.

Conference Missing Surplus 2005 IEEE-IAS/PCA CIC Close date- 8/2010 $180,422 2007 APEC Close date – 8/2010 $219,598 2007 APC Conference organizers will not respond

to any communications. Sponsorship MOU, Technical MOU, Signature Card, Final, Surplus, Certificate of Accuracy, 1099 Schedule, Proof of Bank Closure

Will be closed as “out of compliance”

2007 ICPS Signature Card, Final, Surplus, Certificate of Accuracy, 1099 Schedule

$1,590.16 Will be closed as “out of compliance”

2007 PCIC Close date – 9/2010 $210,210 2008 REPC Final, Surplus, Certificate of Accuracy,

Audit, CB Destroy Check Form $17.778 (preliminary report)

2008 ICPS Final, Surplus, Certificate of Accuracy 2008 PPIC Audit in progress, FINAL RCV DATE –

11/2009 $5,058

2008 PCIC Close date – 9/2010 $187,582 2008 ESMTP Final, Surplus, Certificate of Accuracy,

Proof of Bank Closure, Registration/Tax Documents

$77,392 (preliminary report)

2009 ESW Close date – 9/2010 $63,219 2009 ESTS Audit in progress

FINAL RCV DATE – 8/2010 $22,642

2009 REPC Final, Surplus, Certificate of Accuracy, Audit, CB Destroy Check Form

2009 IEMDC Sponsorship MOU, Final, Surplus, Certificate of Accuracy, 1099 Schedule, 1042 Schedule, Audit, CB Destroy Check Form


2009 ICPS Signature Card, Final, Surplus, Loan Outstanding, Certificate of Accuracy, 1099 Schedule, Audit, CB Destroy Check Form

$815 (preliminary report)

2009 PPIC Close date – 10/2010 $13,446 2009 IEEE-IAS/PCA CIC FINAL RCV DATE – 12/2009 $113,863 2009 PCIC Final, Surplus, Certificate of Accuracy,

Audit, Proof of Bank Closure $119,682 (estimated surplus)

2009 ECCE Surplus, Certificate of Accuracy FINAL RCV DATE – 8/2010

$6,441

2009 IAS/PES SAE Fiscal Agent MOU, Final, Surplus, Certificate of Accuracy, 1099 Schedule, Proof of Bank Closure

2009 IAS Annual Meeting FINAL RCV DATE – 9/2010 Loan outstanding

($20,300)

2010 ESW POBC/COI Chair, All Sponsoring Entity Approval, Final, Surplus, Certificate of Accuracy, 1099 Schedule, 1042 Schedule, Audit, CB Destroy Check Form


2010 APEC Bank account closed and surplus distributed; preparing for audit

≈ $315,000

2010 ESMTP Final, Surplus, Loan Outstanding, Certificate of Accuracy, 1099 Schedule, Audit, Proof of Bank Closure

Penalty fees The Society was assessed the following penalties at the end of the second quarter for conferences that were not closed on time. $750 - 2008 REPC $350 for 2009 PCIC $175 for 2009 ECCE 2010 IEEE IAS Annual Meeting The final bills are in the process of being paid. More information will be available at the next Board meeting. At this point, it appears that the conference will be able to repay the loans soon. Respectfully submitted,

IEEE INDUSTRY APPLICATIONS SOCIETY Kevin L. Peterson P2S Engineering, Inc. Publications Department Chair 5000 East Spring Street, 8th Floor Long Beach, CA 90815 USA Tel +1 562 497 2999 Fax +1 562 497 2990 Email [email protected] December 6, 2010 Subject: Publications Department Report to the IAS Executive Board, December 6th at the

Bellagio Hotel, Las Vegas, NV IAS Transactions

The January/February 2011 issue of the lAS Transactions has been filled with 50 papers. Four of the papers received by the Editor in the form of hardcopy submissions were delivered to the IEEE P.O. Box on October 30th. The remaining 46 papers were delivered via export through ScholarOne Manuscripts over the next week. All arrived at IEEE publications before the manuscript due date of November 9th.

Attached is a table showing the source by technical committee of the papers that will have been published or scheduled for publication in 2010 as of November 18th. This table shows the number of papers approved by each technical committee, either not yet processed or not yet received, for publication. Of these 124 papers, we have already received 45 papers. All of these papers arrived via electronic submission.

For 2010, including covers, we published 2592 pages, or 97% of the increased page budget of 2670 pages approved by the lAS Board last April. This is safely within the +0%/-5% range allowed by IEEE Publications without penalty.

IAS Magazine

The 2011 Magazine production plan was completed in October. All authors were notified and excess papers flagged and forwarded to Carl Speck for inclusion in the 2011 Transactions publication plan.

The Jan/Feb 2011 issue is on schedule for mailing 12/15/2010. At the request of the task team addressing the Zucker Student Design Contest, a full page promotion for the contest will appear in the Jan/Feb and Mar/April issues.

All content for the Mar/Apr 2011 issue was submitted to Geri Krolin-Taylor and production is on schedule.

Lanny would like to do something to augment the Magazine’s communication effectiveness for Society news. The Magazine plays a critical role in communicating IAS news and information, in addition to publication of peer reviewed technical articles. Unfortunately, due to the mailing process, IAS members in Regions 7 ‐10 may have Executive Board does not object, he would like to send out an email announcement to the IAS Listserve email distribution when each issue of the Magazine is posted in Xplore. This will highlight timely news that can be accessed immediately globally. This should be a useful communication to all members, not just those outside the US. I have provided a draft on the next page that could be used for the Jan/Feb 2011 issue and serves as a model for future issues.

IEEE IAS Publications Department Report – 2010 Q4 Page 2 of 4


ScholarOne Review

Louie Powell conducted three web-based ScholarOne Manuscript Training Sessions in November. We had 14 people attend the training. Thanks to Lynda for working out the logistics of the web-based training. Attendees were as follows: Session 1 Andy Hernandez Power Systems Engineering Committee Rasheek Rifaat Power Systems Protection Committee Steve Townsend Codes and Standards Committee Alex Wu Pulp & Paper Committee Abdul Ofoli Industrial Automation & Control Committee Session 2 Dave Durocher Pulp & Paper/Cement Committees Annette Muetze Industrial Drives Committee Ahmed Rubaai Vice-Chair, Papers, MSDAD Joe Weber Energy Systems Committee Session 3 Kevin Peterson Pubs Chair Carl Speck Transactions EiC Jerry Josken Rural Electric Power Committee Kent Sayler Power System Engineering Committee Francis Dawson Industrial Lighting and Display Committee Respectfully submitted,

IAS Executive Board Meeting December 5 & 6, 2010 Bellagio...

Documents

Transcript of IAS Executive Board Meeting December 5 & 6, 2010 Bellagio...