IAIA’07, Seoul, Korea Public Participation-CS20.2 1 Public Involvement of English Style in the...

IAIA’07, Seoul, KoreaPublic Participation-CS20.2

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Public Involvement of English Style

in the Process of Regional Spatial Strategy Development- Focusing on the South East

Plan - Takashi Shimizutani, Sachihiko

HarashinaDepartment of Environmental Science and Technology,Tokyo Institute of Technology

5 June 2007


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Background (1)Japan:• Requirement of Master Plan

development for urban design• No Legislation of A Full-dressed SEA

(Master Plan development is not subject to SEA)

• Current Master Plan development does not fully involve the public


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Background (2)England:• Long history of Town and Country Planning

system• SEA Regulation legislation in 2004• Planning and Compulsory Purchase Act

2004– Applying Development Plan to Regional Plan– Ensuring more rigorous the public

involvement, i.e.; Proactive public involvement from early stage


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Planning and Compulsory Purchase Act 2004

(PCPA2004)• It received Royal Assent on 13th May 2004. • The provisions introduce powers which allow for

– the reform of the plans system – speeding up of the plans system and – an increase in the predictability of planning

decisions.• Public Involvement:

– More rigorous public involvement from early stage (Front Loading)


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Research Interests• What does Public involvement procedure,

which is combined with SEA, look like?• How is the adequate public involvement

ensured for the process of RSS development?• What is an effective way of the public

involvement in developing “region-wide” plans/strategies?

(The approach must be different from the approach for the local-wide plans)


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Planning System of England

Development Plan

Development Plan Documents (DPD)(Basis for Planning Permission)

Regional Spatial Strategy (RSS) (Basis for DPD)

Planning Permission(Permission for the application of a project

depends on the DPD)

Two Layer Structure

Upper

EIA

SEA

Development Control

Lower


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Recent Change of Planning Structure in

England

Regional Planning

Body (RPB)

County Council

Borough Council,District Council

Before PCPA2004 After PCPA2004Planning Policy Statements

(PPS)Planning Policy Guidance (PPG) Notes

Regional Spatial Strategy (RSS)

Regional Policy Guidance (RPG)

Development Plan (DP)

Development Plan (DP)

Unitary development

Plan (UDP)

Structure Plan (SP)

Local Plan (LP)

Obey RSSObey SP

Central Government

ResponsibleParties

Local Government

Regional Transport Strategy (RTS)

1 layer system 2 layer system

Change of Planning StructureAdm

. Scale

National

Regio

n

City,

Town

Prefecture

LDF

2 layer system

Development Plan Documents (DPD)

Other Planning

Documents


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What is RSS?The RSS should provide a broad

development strategy for the region for a 15-20 year period.

The following matters should be taken into account:– identification of the scale and distribution of provision

for new housing,– priorities for the environment,

such as countryside and biodiversity protection; and– transport, infrastructure, economic development,

agriculture, minerals extraction and waste treatment and disposal.

RSS must not identify specific sites as suitable for development.


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RSS Planning ProcessIdentify the issues for a revision/prepare

project plan

Develop options & policies, assess effects and develop draft revision

Publish draft RSS & formal consultation

Examination-in-public (EiP)

Panel report

Consultation on Proposed change

Publication of Panel report

Issue of final RSS

Implementation, monitoring & review

Stage A: Setting the context, establish-ing baseline and deciding on scope

Stage B: developing & refining options and assessing effects

Stage C: Preparing the SEA/SA report

Stage D: Consulting on the draft RSS and SEA/SA report

Stage E: Monitoring the significant effects of implementing the RSS

RSS Planning process SEA/SA process


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Preparation of Statement of Public Participation

(SPP)• RPB is required to prepare, publish and keep under review a statement of public participation. (Section 6 of the PCPA2004)

• SPP should explain how and when the RPB intends to involve the public and should also identify who the RPB’s main partners will be and how it intends to work with them in undertaking RSS revision.

• This will include revising the statement where circumstances have changed and the original proposals are no longer appropriate.


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Case Study-South East Plan-


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South East England • Total Area approx. 19,100km2

• Consists of 19 County Councils, 1 Unitary District Council and 55 District Councils

• Population: approx. 8.1 million• 2nd Highest GDP among 9

Regions next to G. London (GL)• 2nd largest economic gaps

among 9 Regions next to GL• Geographically, it surrounds

approx. ¾ of the Greater London border, and holds a serious problem with congestion.

• It holds Green-belt, while it receives a tremendous pressure for providing affordable houses.

London

Southeast England

England

Scotland

Wales


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Key Milestone of the South East Plan Development (1)

• July 2003 - December 2004 – Preparation of the draft South East Plan: research,

workshops, opinion polling, policy drafting• January - April 2005

– Public consultation on the initial draft of the Plan • January - Summer 2005

– Continuing work on the sub regional details • Summer - December 2005

– Public consultation and further work by local authorities on the sub-regional details of the draft Plan.

• January - March 2006– 1 February - Regional Planning Committee – 1 March - Assembly Plenary – 31 March - Submission of full South East Plan to

Secretary of State


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• March 2006 - June 2006 – 31 March 2006 - 23 June 2006 - Public Consultation on the

submitted South East Plan• July 2006 – September 2006

– 23 June 2006 - 18 August 2006 - Consideration of Matters – 31 August 2006 - Publication of Draft list of Matters – 7 September 2006 - 1st Preliminary Meeting – End of September 2006 - Comments on draft list of matter

due • October 2006 – March 2007

– 12 October 2006 -Publication of Final List of Matters – 17 October 2006 -2nd Preliminary Meeting – 9 November 2006 -Statements submitted to Panel – 28 November 2006 -South East Plan Examination-in-Public

(EiP) begins – 30 March 2007- EiP ends


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(Examination in Public : November 2006 – March 2007 )– 28 November 2006 - 15 December 2006 - EiP- Regional Matters - Woking– 16 January 2007 - 26 January 2007 – Eip - Sub-Regional Matters -

Chichester – 6 February 2007 - 15 February 2007 – Eip - Sub-Regional Matters - Maidstone – 27 February 2007 - 9 March 2007 - EiP- Sub-Regional Matters - Reading– 20 March 2007 - 30 March 2007 - EiP- sub-regional and regional matters -

Reading

• Summer 2007 – End of July 2007 - Panel Report due

• Autumn 2007 – 21 September 2007 - Publication of Proposed Changes – 21 September 2007 -14 December 2007 - Consultation on

Proposed Changes • Winter 2007 / 2008

– 29 February 2008 - Revised South East Plan published/adopted


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Statement of Public Participation (SPP)

• SEERA started preparing own CES before PPS 11 publication. Since CES was well prepared, SPP was smoothly prepared.

• In CES, Strategic objectives and engagement objectives were developed beforehand and it helped developing a concrete plan.

PCPA2004 What SEERA (RPB) did• Preparation of SPP• Regular Update

• Preparation of Communications and Engagement Strategy (CES) on 1 March 2004• Based on CES, SPP was developed on 22 October 2004• SPP was updated on 3 May 2005


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Public Consultation in the Stages of identifying issues and

developing policies & options

Asse

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W. A

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mem

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Publ

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aff

offic

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from

othe

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ions

Gov.

dep

t. ke

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PsId

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y is

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Deve

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polic

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and

optio

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Jul 2003 Rural conference ● ● ●Jul 2003 Workshop for advisory groups ● ●Jul 2003 Voluntary sector briefing ● ● ●Sep 2003 Urban conference ● ● ●Sep 2003 Member workshop on project plan ● ●Sep 2003 Regional Planning Committee (RPC) agrees project plan ● ●Dec 2003 South east Plan Cross-cutting advisory group established ● ● ●Jan-Mar 2004 MORI wave 1 survey ● ●Jan-Feb 2004 Five 'futures' workshops ● ● ● ●Mar 2004 Member workshop on key plan topics ● ●Apr 2004 Additional Plenary meeting to debate key issues for Plan ● ●Apr 2004 Executive Committee agrees Communications and Engagement ● ●Apr-May 2004 18 Spring debates ● ● ●May-Jun 2004 MORI wave 2 survey ● ●Jun 2004 Member workshop on Plan content and timing ● ●Jul 2004 Workshop for Government departments ● ●Jul 2004 Plenary meeting agrees issues and parameters for draft Plan ● ●Sep 2004 Member workshop on sacle of change, spatial options, sustainability ● ●Oct 2004 Workshop for advisory groups ● ●Oct 2004 Executive Committee agrees Statement of Public Participation ● ●Nov 2004 RPC debates consultation draft Plan, eg spatial options and housing ● ●Nov 2004 Inter-regional workshop ● ● ●Nov 2004 Plenary meeting agrees draft Plan for public consultation, including key ● ●Dec '04 -Jan Three briefings for MPs (by political party) ● ●

Stage

Date Event

Participants


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An Example of the Public involvement facts

• Key elements of the consultation process between January-April 2005– Over 5,000 copies of the full draft Plan were sent to

organizations in the region.– A series of 10 information workshops were held.– Assembly staff were invited to attend almost 100

public and stakeholder meetings– A third wave MORI face-to-face opinion polling

questioned a representative sample of 2,003 people in the region

– Some 3.8 million copies of the Your shout! Questionnaire and leaflets were distributed.

– Email and phone line contacts were set up for queries.


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Regional Consultation Responses

2004

MORI wave 1 survey 1,839

2004


2005

Public consultation - Written response

2,646

2005

Public consultation- Your Shout! Questionnaires (3.8 million)

61,746

2005


2005

ICM poll by South East Countries 8,238

Total 78,345


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Key Findings• Assembly members and advisory groups

proactive involvement from early stage• Multiple ways of approaching to stakeholders• Multiple Opportunities of Consultation• Opinion-polls to collect objective data for the

whole region• Careful Preparation of SPP to identify the

target stakeholders & how to reach them • Decision made after debate at Executive

Committees or Plenary Meetings


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Conclusion and Next Step

• The public involvement process in SEA was completely integrated into Plan–making process.

• Regarding ensuring adequate involvement of the public, items described in “key findings” such as SPP preparation, seem to be effective.

• As for the way of dealing with “region-wide” issues, applying opinion polls in addition to area specific consultation looks effective.

• Will evaluate the acceptance of the stakeholders and the public for the way of being involved into plan making process as the next step.

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