i3 57 & 54 Manan_aadi Production

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HASMUKH GOSWAMI COLLEGE OF ENGINEERINGInformation Technology Department

Production Management System

PRODUCTION MANAGEMENT SYSTEM

A PROJECT REPORT

SUBMITTED BY

MANAN SHAH (57)AADIT SHAH (54)

in partial fulfillment for the award of the degreeof

BACHELOR OF ENGINEERING

ININFORMATION TECHNOLOGY

At

HASMUKH GOSWAMI COLLEGE OF ENGINEERING

VAHELAL, AHMEDABAD

June ± 2010





DECLARATION

I hereby declare that the project entitled ³PRODUCTION MANAGEMENTSYSTEM ´ submitted for the partial fulfillment of B.E.(IT) Degree is myoriginal work and the project has not formed the basis for the award of anydegree, associateship, fellowship or any other similar titles.

Signature of the Student:

Place: VAHELALDate :


Teaching Technology for Mankind

Naroda-Dahegam Road,

Vahelal ± Dascroi,Ahmedabad ± 382 330





CERTIFICATE

This is to certify that the project entitled ³PRODUCTION MANAGEMENT

SYSTEM´ has been carried out by MANAN SHAH & AADIT SHAH under my

guidance in partial fulfillment of the degree of Bachelor of Engineering in

Information Technology of Gujarat University, during the academic year 2009-

2010. To the best of my knowledge and belief this work has not been submitted

elsewhere for the award of any other degree.

Guide Head of the Department

Mr. MANTHAN KHOPKAR Mr. MANTHAN KHOPKAR


Teaching Technology for Mankind

Naroda-Dahegam Road,

Vahelal ± Dascroi,Ahmedabad ± 382 330





ACKNOWLEDGEMENT

We take this opportunity to express our humble thanks to all those

concerned with our project entitled ³PRODUCTION MANAGEMENT

SYSTEM³.

We express very sincere thanks to Mr . Manthan Khopkar for

providing us an opportunity to work on such an interesting project, and in a

congenial environment. Their invaluable guidance has proved to be a key to

our success in overcoming challenges that we have faced during the course

of the project work.

The knowledge that we have gathered , study of relevant literature for

understanding our project , planning of details and selecting the suitable

software platform by itself and acknowledgement to the industry , zeal and

technical competence of those many individuals who have contributed to it

with profound gratitude , we wish to acknowledge all of them.

With Regards,

MANAN SHAH (57)

AADIT SHAH (54)





ABSTRACT

The Application is developed with a view to provide flexibility on the part of Inventory

to do transaction of Sales and Purchase, orders, returns and products.

Visual Basic is based on the old BASIC (Beginning all ±purpose symbolic instructioncode) language. What makes it ³visual´ is that you ³paint´ your interface, as opposed to

using lines and lines of code to describe the interface.

The project should be flexible enough to be used in premises of different companies.

Also the system should store various data about Sales and Purchase, orders, returns and products, companies, different Departments of the organization itself.

It should also provide the facility to add, edit, delete, etc these records. Visual basic is a programming language used to create Windows-based application.

Visual Basic makes it very easy to get the user interface portion of your application upand running. Using typical drag-and-drop techniques, common in Windows applications,

you will find that painting screens is very simple.

The Project of company should be able to report of their daily Sales and Purchase, orders,returns ,products, Clients and Suppliers.

Visual Basic is also proving itself, little by little, as available tool for enterprise wide

applications and solutions. This is especially true with the advent of Internet programming and object oriented programming





TABLE OF CONTENT :

NO CONTENT PAGENO.

1 List of figures 7

2 Chapters

2.1 Introduction

2.2 Objective

2.3 Scope

2.4 Hardware and software

8

8

9

9

3 Analysis

3.1 Existing System3.2Proposed System

3.3 Incremental Model

1010

10

4 Design

4.1 Data flow diagram

4.2 E R diagram

12

15

5 Data Dictionary 16

6 Software Testing

6.1 Validation and Verification6.2 The Testing Process

6.3 The Level Of Testing

2223

24

7 Screen Layout 27

8 Conclusion

8.1 Advantage

8.2 Limitation

8.3 Future Enhancement

44

44

45

9 Appendix9.1 Login Forms

9.2 Master Form

9.3 Transaction Form

9.4 Utilities Form

46

46

46

47

10 List Of References

10.1 Name of Book Used

10.2 Other Material

48

48





1.0 List of Figures:

Data Flow Diagram

1st

Level DFD

2nd

Level DFD

4.1.0

4.1.1

4.1.2

Entity Relationship Diagram 4.2

Screen Layouts

Log in Form

Master Form

Transaction FormUtilities Form

7.0

7.1

7.2

7.37.4





2.0 CHAPTERS :

2.1 Introduction:

First of all production management system is windows basedapplication. This Production Management System is basically the same as management

system with which we can store all the data of customer, vendor, stock and transport evenif all the transaction made by customer.

The project should be flexible enough to be used in premises of differentcompanies. It keeps track of all the users. The project is connected to the web hence it is

accessible by all the users of the system. The portal can only be accessed by theadministrator and the users. The Project of company should be able to report of their

daily Sales and Purchase, orders

2.2 Objective :

The main Objective of the project is to design and develop the software which enables the

user to input the data of vendor , customer, transport as well as stock at a factory. This

software provides the features like ±

1. EASY HANDLING

The GUI system is the Easy Handling System facility . For getting any kind of info just click

on some switches and get info in few seconds

2. INFORMATION

The all information about this Production Management system know through this software

3. ATTRACTIVE LAYOUT

The GUI provides an attractive input and output screen to the user. It is the main advantages

of the GUI based Web Application.

4. BACKUP & RESTORE DATA The purposed systems provides the backup and restore

facility to entering the data by users.. So, in case of problem in the system users can easily

get their lost data with the restore facility.





5. SECURITY

The purposed system gives a security in this Windows based Application. Nobody can

changes in this Web Application during at run time on the Internet.

6. DATA ACCESSThis application benefits to access the data in the access forms entering from the Admin

users.

2.3 SCOPE :

The scope of this project is to develop a Management Control System. The Project of

company should be able to report of their daily Sales and Purchase, orders, returns,products, Clients and Suppliers. The Application is developed with a view to provide

flexibility on the part of Inventory to do transaction of Sales and Purchase, orders, returns

and products.

The project should be flexible enough to be used in premises of different companies.

Also the system should store various data about Sales and Purchase, orders, returns and products, companies, different Departments of the organization itself. It should also

provide the facility to add, edit, delete, etc these records.

2.4 Technology Used:

i) Software¶s

Front End : Visual Basic .Net

Back End : Microsoft Access 2007

Technology : .Net Framework 2.0

Designing : Microsoft Visual Studio 2005

ii) Platform

Operating System : Windows XP Professional

iii) Hardware Configuration

Intel Pentium Dual 2.0 GHz

256MB SDAM,250GB HDD

52X DVD-RX DRIVE & keyboard





3. ANALYSIS :

3.1 Existing System:

The company has manual system

The system that company has is not user friendly

They use MICROSOFT ACCESS to store the records

The company system is very time consuming

3.2 P r o p o s e d S y s t e m :

Save User¶s Time and also Remove all paper work.

It is speedy and also easy to implement.

If there will be any problem with the system then we have used the system maintenance

plan to backing Up the data and to recover data of the System.

It is Portable System.

3.3 INCREMENTAL MODEL

Incremental model is an evolution of waterfall model. The product is designed, implemented,integrated and tested as a series of incremental builds. It is a popular model software evolutionused many commercial software companies and system vendor.

PHASES OF THIS MODEL:

When an incremental model is used, first increment is often a core product. As a result of use and

evolution a plan is developed for the next increment. This process is repeated following thedelivery of each increment until the complete product is produced. The incremental model

applies linear sequences in a staggered fashion as calendar time progresses. Each linear sequence produces a deliverable ³increment´ of the software. The incremental model delivers software in

small but usable pieces, called ³increments´. In general each increment builds on those that havealready been delivered

Incremental software development model may be applicable to projects where:

Software Requirements are well defined, but realization may be delayed. The basic software functionality are required early.





Increment 1

Increment 2

Increment 3

Increment 4

Advantage:

Generates working software quickly and early during the software life cycle.

More flexible - less costly to change scope and requirements. Easier to test and debugduring a smaller iteration.

Easier to manage risk because risky pieces are identified and handled during its iteration.

Disadvantage:

Each phase of an iteration is rigid and do not overlap each other. Problems may arise pertaining to system architecture because not all requirements are

gathered up front for the entire software life cycle.

Analysis

Design Code Test

Analysis

Design Code Text

Analysis Design Code Test

Analysis Design Code Test





4.0 DESIGN

4.1 Data Flow Diagram

Product





4.1.1 1ST

LEVEL DFD

Admin P ovide Use name & Pass

If no valid hen elogi

& C ea e new use

Give O de





4.1.2 2nd

LEVEL DFD





5.0 DATA DICTIONARY

TABLE NAME: - LOGIN

FIELDNAME DATATYPE CONSTRAINT DESCRIPATION

Username Nvarchar(50) PK It contains

username

password Nvarchar(8) Not null It Contains

password

Description: - This table can store the login details.

TABLE NAME: - PRODUCTMASTER


Product Id Bigint PK It contain productid

Product name Nvarchar(50) Not null It contain product

name

Price Numeric(8,2) Not null It contain price

Height Int Not null -

Hunit Nchar(10) Not null Enter height¶s

map(cm,mm,nm)

Width Int Not null -

Wunit Nchar(10) Not null Enter width¶s

map(cm,mm,nm)

Unit Nvarchar(15) Not null It contain no. of units

Description: - This table can store the vendor master details





TABLE NAME:-VENDOR MASTER


Vendor id Bigint PK It contain unique

id

Vname Nvarchar(50) Not null Vender name

Cname Nvarchar(50) Not null Company name

Address Nvarchar(100) Not null -

City Nvarchar(20) Not null -

Pincode Numeric(8,0) - -

Contact no Nvarchar(15) Not null -

Mobile no Nvarchar(15) - -EmailId Nvarchar(30) - -

Description: - This table can store the vendor master details.

TABLENAME: - STOCKDETAIL


Productid Bigint Foreign key It Contains

product id

Vendorid Bigint Foreign key It contains

vendor id

Cur Int - It display current

product available

or not

Sdate Datetime It display thesystem date

Description: - This table can store the vendor master details.





TABLENAME :- CUSTOMERMASTER


Cust id Bigint Primary key It contains

customer id

Cname Navarchar(50) Not null Customer name

Company name Nvarcahr(50) Not null Contain company

name

Address Nvarchar(100) Not null contain address

City Nvarchar(30) Not null contain city

Pincode Numeric(6,0) - contain pincode

Contact no Nvarchar(15) Not null contain customer

contact no.Mobile no Nvarchar(15) -

Email Id Nvarchar(30) - It contains

customer email id

Description:- This table can store the customer details.

TABLENAME:-PURCHASE


Bill no Bigint PK It contains bill no

Vendor id Bigint FK It contains

vendor id

Do order Datetime - It contains order

date

Amount Numeric(10,2) - It contains

amount

St Numeric(5,2) - It contains service

tax

Total Numeric(10,2) - It contains

amount total

Outstanding Numeric(10,2) - It contains

remaning amount

Status Nchar(10) -

Description: - This table can store the purchase details.





TABLENAME : - SALESDETAIL


Sales detail id Bigint Primary key It can store

unique id

Bill no Bigint Not null It contains bill no

Product id Bigint Not null It contains

product id

Qua Bigint Not null It contains

quantity

Total decimal(8,2) Not null It contains total

Description: - This table can stores the sales details.

TABLENAME:-SALESRETURN


Sr no Bigint Primary key It contains sr no

Bill no Bigint Not null It contains bill no

Do return Datetime Not null It contains return

date

Product id Bigint Not null It contains

product id

Return units Int Not null It contains return

units

Refund Numeric(10,2) Not null It contains refund

Description: - This table can store sales return details.





TABLENAME : - RECEIPT


Orderc id Bigint Primary key It contains order

customer id

Receipt no Nvarchar(50) Not null It contains receipt

no

Mode Nvarchar(15) Not null It contains Mode

of receipt

Cheque no Numeric(6,0) Not null It contains

cheque number

Bank Nvarchar(30) Not null It contains bank

name

Branch Nvarchar(30) Not null It contain Bank

branck

Dd Int Not null It contain dd

number

Amount Decimal(10,2) Not null It contain amount

R Date Datetime Not null It contain rdate

Description: - This table can store receipt details.





6.0 Testing

Testing a program consists of subjecting the program to a set of test inputs (or test cases)

and observing if the program behaves as expected. If the program fails to behave as expected,

then the conditions under which failure occurs are noted for later debugging and correction. The

following are some commonly used terms associated with testing.

A failure is a manifestation of an error. But the mere presence of an error may not

necessarily lead to a failure.

A test case is the triplet [I, S, O], where I are the data input to the system, S is the state of

the system at which the data is input, and O is the expected output of the system.

A test suite is the set of all test cases with which a given software product is to be tested.

6.1 VALIDATIONS AND VERIFICATION

Validation and Verification is the name given to the checking and analysis processes that ensures

that software conforms to its specification and meets the needs of the customers who are paying

for that software. Validation and Verification is a whole life-cycle process. It starts with

requirements reviews and continues through design reviews and code inspections to product

testing.

SR.

NOValidation Verification

1 Validation is the process of determining

whether a fully developed system conforms

to its requirements specification.

Verification is the process of

determining whether the output of one

phase of software development

conforms to that of its previous phase

2 Validation: Are we building right product? Verification: Are we building the

Product right?

3 Validation ensures that the software meets

the expectations of the customers.

Verification involves checking that the

software conforms to its specification.





6.2 The Testing process

I test the software process activities such as Design, Implementation and Requirement

Engineering. Because design errors are very costly to repair once system has been started to

operate. Therefore, it is quite obvious to repair them at early stage of the system.

Involves executing an implementation of the software with test data and examining the

outputs of the software and its operational behavior to check that it is performing as required.

6.2.1 Unit Testing:

Unit testing plays very important role in the testing process.Unit testing is done to check

password is correct or not.Unit testing check the all the fields are correct or not.Unit Testing

is undertaken when a module has been coded and successfully reviled.

6.2.2 Module Testing:

Individual modules are tested in the module testing.

6.2.3 System Testing:

The system consists of sub systems. So it is necessary to test the sub systems.

The entire system is tested after unit, module and sub system testing.The system is tested to

ensure that the system do not fail to perform various kind of operations.





6.3 LEVELS OF TESTING :

6.3.1 Black-Box Testing

Black box testing is an approach to testing where the tests are derived from the program or

component specification. Black box testing is also known as ³Functional Testing´ because the

tester is only concerned with the functionality and not the implementation of the software. In my

project I input all the information that is necessary for it. I also check for validation. The numeric

field does not accept the character type of data or any other type of symbols.

6.3.2 White-Box Testing

White box testing is an approach to testing where the tests are derived from knowledge

of the software¶s structure an d implementation.

This approach is sometimes called ³Structural Testing´, ³glass box testing´ or

³clear-box testing´.

In my project I give meaningful name to all variables and constants, forms, labels, etc.

I made functions for validation checking. So there is no need to write the code for

validation multiple times.





Password not match

* Here user enter password and re-enter passwords are different.

* So Invalid Password Error Occur.

Field required





* Here user has not entered some required information.

* So syntax error occur.





7.0 SCREEN LAYOUTS

7.1 MAIN LOGIN ENTRY FORM:





LOGIN FORMS :

MENU > LOGI FORMS > SELECT OPTION





7.2 Master Forms:

Menu > Master > select option





VENDOR FORM:





STOCK MASTER FORM:





CUSTOMER MASTER FORM:





TRANSPORT MASTER FORM:





PURCHASE FORM:





PURCHASE RETURN FORM:





PAYMENT FORM:





SALES FORM:





SALES RETURN FORM:





RECEIPT:





7.4 UTILITIES FORM:

MENU>UTILITIES>SELECT OPTION





CALC FORM:





MS OUTLOOK FORM:





8.0 Conclusion

The Processing of Production management system has been developed by usthrough applying our knowledge gained in class room. Referring to certain books and

through the help of external and internal and internal faculties and using our ownknowledge related to the subject itself.

8.1Advantage

we can do our work very fastly because of it¶s functionality and we can store all theinformation related to our production.

Provide highly detailed information from an external perspective on what actually occurs

in programs

Less time consuming and expensive to administer than other methods. Can beadministered to large groups of individuals.

Effective for assessing program satisfaction. Small focus groups may increase the

comfort level of participants.

8.2LIMITATIONS:

This software includes problems like lack of accuracy, high cost, security problems,etc. There are many problems in this like:

Speed

High cost Security

Complexity Maintenance

Accuracy Storing

Records might get lost or be insufficient due to manual errors. Maintaining and managing data is very costly and time consuming.





8.3 Future Enhancement:

In this software we can also add the reports detail like invoice, vendor details,

customer details.

After removing the limitation of this software anyone can simply use this software.

We can help this company by add many options like sales, purchase, sales return purchase return, outstanding payment and outstanding report facilities.

We can also add ³ON THE SPOT´ feedback facility to queries of users.

We can also add the MS word, excel, notepad, access ,one note ,publisher in the

utilities form.





9.0 APPENDIX

9.1 LOGIN FORMS:

Change User Form:In this forms we can change the user. We can create new user name and pass

word .This is the main form of production management system.

Exit Form:

In this form we can a exit from this software by clicking on exit button.

9.2 MASTER FORMS:

VENDOR MASTER:In this form we can store the data like vendor id , vendor name

,residential no., bank branch, bank name, pan card no, and also the bank branch, bank

name, vat no., email, pin code, stc no., and account no.

Stock Master:

In this form we can store the product id, product name and unit. Also wecan update and delete our data.

Customer Master:In this form we can store the data like customer id , name, address,

city, pin code, ph no., acc no, bank name, bank branch, acc no, pan card no, stc no, vatno., and email.

Transport Form:In this form we can store the data like transport id, it¶s name, address,

city, pincode, ph no., mobile no, Lr no. and email address.

9.3 TRANSACTION FORMS

Purchase Form:





In this form we can store the data like bill no, vendor name, product name,

transport name, lr nu, units, service tax, excise duty, packing charges, insurance, freightcharge, cess tax, total amount, and rate point. Also we can see all the records step by step.

Purchase Return Form:In this form we can store the data like vendor name, product name,

transport name , Sr no, bill no, units, rate per units, basic units, return units, return

amount, and rate point. Also we can see the grid view of data that we enter.

Payment Form:

We can store Sr no, payment date, vendor name, bill no, due amount, mode of payment, cheque no, cheque date, bank name, bank branch name and total payment. Also

we can see all the record one by one. And we can also print the data.

Sales Form:

We can store the bill no, vendor name, product name, customer name,

transport name, Lr no, unit, price per units, basic amount, service tax, insurance, exciseduty, packing charges, cess tax, freight tax, total amount, rate point.

Sales Return Form:We can store Sr no, bill no., customer name, vendor name ,transport

name, units, rate per units, basic amount, return unit, return amount, rate point. and also

we can see the grid view of data that we enter.

Receipt Form:We can store Sr no, payment date, customer name, bill nu, due amount, mode of

payment, cheque no, cheque date, bank name, bank branch, total payment and also wecan see all the record one by one.

9.4 UTILITIES:

Calc Form:

In this form we can calculate all the calculation by calculator. We can usemultiple functions like add, subtract, division, multiplication. Percentage and also we

can use other scientific options.no msg no call

Ms Outlook Form:





In this form we can mail our documents. Also we can create account

in msn or in hotmail .than we can send the message as well as receive the message. wecan also create news group account and also we can store and create our contacts and we

can save in ms outlook. we can also find the messages. we can also save our mail one byone and than we can send all the mail at a time. so we can save our time.

10.0 List Of References:

10.1 Name of Books Used:

Black Book of Visual Basic

Visual Basic 6.0 Teach by Paul Sheriff

Master in Visual Basic

Private Institute Books

DBMS(For SQL Server)

10.2 Other Material:

MSDN (Microsoft Development Network)

Microsoft Office (Word, PowerPoint,

Microsoft Visio)

Software¶s PCs (Word, PowerPoint)

Macromedia Flash 8.0

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