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SESA Meet Application – Summer 2016-2017

Page 2 Note Regarding Meet Timelines

How to Apply

Page 3 Meet Applications

Approved Meets: Meet Files

Page 4 Following the Meet: Responsibilities of Clubs

Results

Technical Officials Sign-on Sheets

SESA Long Course Area Records

Page 5 Time Trials and Club Point Scores

Application and Approval Process

Page 6 Request Approval of Swim Meet: Application Form

Page 7 Meet Calendar Summer 2016-17

Page 11 Swimming NSW and SESA Competition Structure – Championship MeetsPage 12 Swimming NSW and SESA Competition Structure – Qualifying Meets

Page 13 Swimming NSW and SESA Competition Structure – Development Meets

Page 14 Approved Swimming NSW and SESA Meet Conditions of Entry for Development and Qualifying Meets

Page 15 SESA Club Meet Sample Program – Sprint

Page 17 SESA Club Meet Sample Program – Distance

SESA Meet Application Process – Summer 2016-2017

NOTE REGARDING MEET TIMELINESSESA acknowledge the increasing length of timelines of carnivals. In an effort to ensure timelines are maintained at SESA approved limits, we draw the attention of clubs to the timeline requirements on pages 12 and 13: Development Meets:

Development Meets may run for no more than 4 hours. Development Meets are designed for swimmers who have not yet reached country level

qualifying times. Development meets may have rule considerations applied to swimmers 8 years/under –

Rule considerations may be applied to 8 years/under swimmers. Times may be used for qualifying purposes only if the referee deems the stroke to be correct. Clubs must nominate if 8 years/under events are to be qualifying or non-qualifying events when applying for a meet.

Rule considerations do not apply to competitors aged 9 years/over.

Qualifying Meets: Qualifying Meet timelines must not exceed 8 hours, plus half an hour for an official lunch

break. For two day meets, total duration meet must not exceed ten hours, with no more than five hours on either day.

Qualifying Meets should have minimum qualifying times for entry. Qualifying meets do not have rule considerations – if the referee deems the stroke to be

incorrect this will result in disqualification.

Club Meets: For clubs wishing to provide opportunities for both development and qualifying level

swimmers at the same meet, it is suggested that a club program is implemented. Club program timelines must not exceed 8 hours, plus half an hour for an official lunch

break. A sample club meet program is provided at the back of the application.

.Club Race Secretaries are directed to monitor online entries to ensure meet timelines are not exceeded. If meet timelines are exceeded, clubs will be directed to take measures to reduce the meet timeline.

HOW TO APPLY1. To apply for a meet, clubs must submit to the SESA Competition Committee:

Request Approval of Swim Meet: Summer 2016-2017 Meet program, including any applicable time standards and maximum meet timeline ,

and conditions of entry Clubs must nominate three dates for their meet, and rank them accordingly.

2. Meet applications open on Wednesday 22 June, and close at 5pm Wednesday 6 July.

Applications are to be submitted to the SESA Competition Committee by email: [email protected]

3. Clubs will be notified of their meet date/s by Wednesday 13 July, and the Summer Meet Calendar will be published on the SESA website.

Approvals will take longer if the meet applications are incomplete.

MEET APPLICATIONS1. SESA has adopted the Swimming NSW Competition Structure. Refer pages 11-13 for

a summary of meet conditions, events matrices and age groups.

2. The Competition Committee will allocate Meet levels to each available weekend, in conjunction with Development squad activities. SESA will also run time trials in the lead up to SESA Championships, and NSW Country and State Championships to provide members with additional opportunities to qualify for these meets.

3. The Summer calendar is attached and clubs must consider the restrictions on some dates when applying for meets due to SESA, Swimming NSW and Swimming Australia meets.

4. Clubs applying to host Development or Qualifying Meets have one of two options for their meet program:

i) select from one of the approved meet programs, including conditions of entry, available on the Swimming NSW website

ii) develop their own program provided it includes the events specified in the Swimming NSW Competition Structure (pages 11-13).

All programs, including conditions of entry and time standards (if applicable), will be approved by the SESA Competition Committee and SESA Executive Committee.

5. Clubs may not secure their first choice date for their meet.

All clubs will have the opportunity to host a meet before any club is allocated a second meet within the Summer season.

On dates other than those when the Area Championships are held, there may be up to two meets held within the SESA area, however, the meet locations must be separated by at least 150 kilometres.

On dates where multiple clubs have indicated they would like to host a meet, the Competition Committee will choose which club will hold a meet on that date.

APPROVED MEETS – MEET FILESAll clubs must email the following to SESA (email: [email protected]) later thanFriday 14 August 2015:

Online entry link Meet Manager shell Program (PDF or word format)

Files will be published on the SESA and Swimming NSW websites.

A range of resources, including template Meet Manager shells and TM event files, are available from the Swimming NSW website, www.nsw.swimming.org.au at Member Information > Competition > Competition Structure

Training is available for clubs to prepare Meet Manager shells, Team Manager files, and online entries. Contact Swimming NSW to arrange training for your club.

FOLLOWING THE MEET – RESPONSIBILITIES OF CLUBSResultsIn July 2012, Swimming NSW revised the Meet Approval Policy that all areas and clubs must follow to ensure their meets are approved. The main change to the policy requires meet results to be submitted to Swimming NSW by the area approving the meet rather than the club running the meet.

SESA has adopted the following procedure to ensure times swum at SESA approved meets can be used as qualifying times for SESA, Swimming NSW and Swimming Australia approved meets:

i. The Club Meet Convenor must forward by email the results no later than three days after the meet to SESA at [email protected]

The following information must be provided:

a. Name of meet e.g. XYZ Swim Club Point scoreb. Date and location of meetc. Name of qualified referee and starter that officiated at the meetd. Attach a copy of the Meet Manager backup and Team Manager Results filee. Attach a copy of the Technical Official sign-on sheet.

ii. The Swimming NSW Development Officer uploads the results to ResultsCentral no later thanseven days after the meet, and submits the files to Swimming NSW.

iii. Swimming NSW will go through the following process once the results are received:

a. Check TM, MM files are includedb. Check the Referee and Starter named are currently accreditedc. Check that the meet is included in the Area Meet List (i.e. Meet has Area approval)d. Approve results in ResultsCentral.

Please note that clubs that submit files directly to Swimming NSW will have the files returned to the area for approval.

Any duplicates, misspelt or incorrect information included in the Meet Manager and Team Manager files will be returned to the club to be corrected. If the file is not corrected, the times from that meet will not be eligible for qualifying times. This is extremely important, as swimmers need to have access to their latest and best times in order to enter SESA, Swimming NSW and Swimming Australia events.

Technical Officials – Sign on SheetThe SESA Executive has approved a Technical Official Award to be presented annually. All clubs must forward their Technical Official sign-on sheet with their results (refer to point i above).

SESA Long Course Area Records‘Season best’ records have been established for SESA swimmers competing in area meets. Times swum at SESA approved long course meets during the Summer season, 1 October 2016 – 31 March 2017, are eligible. Times swum at club nights, approved or non-approved, are ineligible for records.Time Trials and Club Point Scores

Clubs may hold time trials* or run their club point scores as approved qualifying meets by applying to the SESA Competition Committee for approval.

Clubs that elect to run their club nights as approved meets or conduct time trials must note:

1. The club night must be conducted under the rules of Swimming Australia and Swimming NSW,2. The club night is deemed a Qualifying Meet and no rule considerations apply.

Given these requirements, clubs have the option of applying for all events in their club point score program to be approved or only specific events (i.e. all 50m+ events).

Club point scores and time trials approved by SESA will be published on the SESA website and host clubs are encouraged to invite visitors from neighbouring clubs to participate. Visitor rules, including fees charged for entering, are applied at the discretion of the host club.

Application and Approval process1. Submit to the SESA Competition Committee (email: [email protected]) at least

five days prior to the event: the Club night program of events or details of the time trial events name/s of the qualified referee and starter that will officiate timing equipment that will be used, i.e. electronic timing, semi-electronic

timing, or timekeepers.

On receipt of the information, the SESA Competition Committee will confirm approval of the event.

2. The Club Meet Convenor must forward by email the results no later than the three days after the meet to SESA:[email protected]

The following information must be provided:

a. Name of meet e.g. XYZ Swim Club Point scoreb. Date and location of meetc. Name of qualified referee and starter that officiated at the meetd. Attach a copy of the Meet Manager backup and Team Manager Results filee. Attach a copy of the Technical Official sign-on sheet.

NB: Clubs that submit files directly to Swimming NSW will have the files returned to the area for approval.

3. The Swimming NSW Development Officer uploads the results to ResultsCentral no later than seven days after the meet, and submits the file to Swimming NSW.

4. Swimming NSW will go through the following process once the results are received:

a. Check TM, MM files are includedb. Check the Referee and Starter named are currently accreditedc. Check that the meet is included in the Area Meet List (i.e. Meet has Area approval)d. Approve results in ClubsOnline.

Important Note:* Clubs wishing to hold time trials at the conclusion of their club meet must include these events in the meet program at the time of applying to hold the meet.

Request Approval of Swim Meet: Summer 2016-2017Meet Name

Host Club

Venue

Meet Date(s)

Preference 1 Preference 2 Preference 3

Meet start time Warm up start time

Pool length 25m 33m 50m (please circle)

Number lanes 4 5 6 7 8 9 10 (please circle)

Timing equipment Manual Semi Auto Auto (please circle)

Meet type Development Program # or Club Program (Yes/No)Are 8 years/under events offered as qualifying events? Yes No (please circle) Please refer to Swimming NSW and SESA Competition Structure – Development Meets (p13)

Qualifying Program # or Club Program (Yes/No)Meet program with conditions of entry attached Yes No (please circle) NB: Meet Program must be attached for application to be considered

SESA Timing Equipment Hire equipment – Fee $150 per day (delivered) Yes No (please circle)

Hire equipment – Fee $100 per day

(pickup at Bomaderry and return to Bomaderry) Yes No (please circle)

Meet ConvenorName Signed

Email Phone

Technical Officials (Complete details of your Club Officials)Referee Starter

Chief Timekeeper Check Starter

Marshal RecorderSESA will confirm the appointment of the Referee and Starter for all Club meets. All other Technical Officials are the responsibility of the host club. The SESA ATSC will forward technical official nominations to the host club.

Area RecommendationRecommended Not Recommended Signed DateNOTES(i) All participating Clubs must be affiliated with Swimming NSW (SNSW). All competing swimmers must be registered with

SNSW. Competitions involving unaffiliated clubs or unregistered swimmers will not be approved or covered by the insurance of SNSW.

(ii) For the above meet to be designated as a qualifying meet for SNSW and Swimming Australia (SAL)* events, the following minimum standards must be met: The competition must be conducted under the Rules of SNSW; Pool length dimensions must be 25 metres or 50 metres;

Note: Clubs with 33m pools can apply to SNSW for approval for times swum in distances equal to or greater than 100m to be recognised as short course qualifying times for SNSW events;

Automatic timing, semi-automatic timing, or manual times (*only automatic and semi-automatic times accepted by SAL); SNSW accredited Starter and Referee appointed to the meet by the relevant Area must be in attendance; TM and MM backup of the meet as well as the name of the Starter and Referee who actually attended the meet must be

submitted electronically to the Area in the first instance within seven days of the completion of the meet; The Area Competitions Committee will then forward to SNSW at [email protected] for final approval within

seven days of completion of the meet (SWGR16.1).(iii) All Area Meets (Championships, Qualifying, Development) and Club Meets must satisfy SNSW Competition Strategy.(iv) The meet must be conducted in accordance with the Pool Depth Guidelines adopted by SAL.(v) Finish judges are not required where there are three timekeepers per lane.

Meet Calendar – Summer 2016-2017Important Notes: Refer to the Meet application process for detailed information regarding meet application and approval. All meets must comply with the Swimming NSW Competition Policy effective November 2010. Lodgement of meet results must comply with Swimming NSW Meet Approval Process effective July 2012.

Calendar key

Dates available SESA clubs can apply to run Development or Qualifying meets

Dates available (restricted)Swimming NSW or Swimming Australia meet scheduled on date/s - SESA clubs can apply to run Development or Qualifying meets on same date/s subject to approval by SESA Executive and Swimming NSW. Important Note: Swimmers who have qualified for a Swimming NSW or Swimming Australia meet are not permitted to swim at a SESA meet on the same day.

Dates available (restricted) SESA Development activity scheduled: D Squad activities - no meets to be scheduled on same date/s;A, B & C squad activities - date/s available for SESA clubs to run Development meets subject to approval by SESA Executive.

Unavailable SESA, Swimming NSW or Swimming Australia meets - date/s unavailable for SESA and/or clubs to run meets.

Day Date Event (Venue) Entries Close NotesFri 9 Sep SNSW State Open SC Championships (SOPAC)

Sat 10 Sep SNSW State Open SC Championships (SOPAC)

Sun 11 Sep Bay & Basin SC Development Meet Meet allocated as part of Winter 2016ACT Pentathlon (AIS)

Mon- Wed 12-14 Sep

Thu-Fri 15-16 Sep School Sport Australia Championships (Darwin)

Sat 17 Sep School Sport Australia Championships (Darwin)

Sun 18 Sep School Sport Australia Championships (Darwin)

Mon-Tue 19-20 Sep School Sport Australia Championships (Darwin)

Wed 21 SepThu-Fri 22-23 Sep 22-23 Sep State Teams Age Short Course Championships (AIS)

Sat 24 Sep SNSW National Squad LC Meet (Knox Grammar) – SESA A Squad to attend2016 State Teams Age Short Course Championships (AIS)

NSW School holidays

Sun 25 Sep SNSW National Squad LC Meet (Knox Grammar) – SESA A Squad to Attend 2016 State Teams Age Short Course Championships (AIS)

NSW School holidaysACT Summer Development Meet #1

Day Date Event (Venue) Entries Close NotesMon-Fri 26 Sep-30 Sep NSW School holidaysSat 1 Oct SESA Distance Short Course Meet (Bay and Basin)

All 200m, 400m, 800m, 1500m events + 5km freeNSW School holidays

Sun 2 Oct SESA Short Course Meet (Bay and Basin)Division 1 (Development) Division 2 (Qualifying)

NSW School holidays

Mon-Fri 3-7 Oct Mon 5: Labour Day Public Holiday

Sat 8 Oct SNSW Achiever Squad (D) LC Meet (SOPAC) – SESA D Squad to attend

NSW School holidays

Sun 9 Oct NSW School holidays

Mon-Thur 10-13 Oct

Fri 14 Oct SNSW National Short Course Prep Meet (SOPAC)

Sat 15 Oct SNSW LC Qualifying Meet (SOPAC) Burley Griffin Qualifying Meet (AIS)

Sun 16 Oct SNSW LC Qualifying Meet (SOPAC) Burley Griffin Qualifying Meet (AIS)

Mon-Fri 17-21 Oct

Sat 22 Oct SNSW Multi-Class LC Championships (SOPAC)Sun 23 Oct ACT Summer Development Meet #2

Mon-Fri 24-28 OctSat 29 Oct Telopea Qualifying Meet (AIS)Sun 30 Oct Telopea Qualifying Meet (AIS)

Mon-Tue 31 Oct-1 Nov

Wed-Fri 2-4 Nov 2-4 Nov Australian Short Course Championships (Brisbane)

Sat 5 Nov Australian Short Course Championships (Brisbane)

Sun 6 Nov

Mon-Fri 7-11 Nov

Sat 12 Nov Woden Qualifying Meet (AIS)

Sun 13 Nov Woden Qualifying Meet (AIS)

Mon-Fri 14-18 NovSat 19 Nov

Sun 20 Nov

Mon-Fri 21-25 Nov 25 Nov NSW Metropolitan Championships (SOPAC)

Sat 26 Nov NSW Metropolitan Championships (SOPAC) Canberra Christmas Classic (AIS)

Day Date Event (Venue) Entries Close NotesSun 27 Nov NSW Metropolitan Championships (SOPAC)

Canberra Christmas Classic (AIS)Mon-Fri 28 Nov-2 Dec

Sat 3 DecSun 4 Dec

Mon-Thu 5-8 Dec

Fri 9 Dec NSW State 10/u-12 years Age Championships (SOPAC)

Sat 10 Dec NSW State 10/u-12 years Age Championships (SOPAC)

Sun 11 Dec ACT Summer Development Meet #3

Mon 12 Dec

Tue-Fri 13-16 Dec NSW State 13-18 years Age Championships (SOPAC)Sat 17 Dec NSW State 13-18 years Age Championships (SOPAC)

Sun 18 Dec

Mon-Fri 19-23 Dec 19-20 Dec NSW State Open Water Swimming Championships (SIRC)

Clubs permitted to run Development meets only (subject to approval by Swimming NSW Board) / NSW School holidays

Sat 24 Dec NSW School holidays

Sun 25 Dec Xmas Day / NSW School holidays

Mon-Fri 26-30 Dec Boxing Day / NSW School holidays

Sat 31 Dec NSW School holidays

Sun 1 Jan New Years Day / NSW School holidays

Mon-Fri 2-6 Jan NSW School holidays

Sat 7 Jan NSW School holidays

Sun 8 Jan NSW School holidays







Mon-Fri 23-27 Jan Thu 26: Australia Day / NSW School holidays

Sat 28 Jan NSW Country Regional Meets (Unanderra) also held at Charlestown, Wellington

NSW School holidays

Sun 29 Jan NSW Country Regional Meets (Unanderra) also held at Charlestown, Wellington

NSW School holidays

Day Date Event (Venue) Entries Close NotesMon-Fri 30 Jan – 3 FebSat 4 Feb ACT Championships (AIS)

Sun 5 Feb ACT Championships (AIS)

Mon-Fri 6-10 Feb

Sat 11-12 Feb SESA Summer 2015-16 Area Championships and 2016 Speedo Heats (Ulladulla)

** Swimming NSW has given approval for SESA to host Speedo Sprints this weekend

Mon-Fri 13-17 Feb

Sat 18 Feb

Sun 19 Feb

Mon-Fri 20-24 Feb

Sat-Sun 25-26 Feb NSW Country Championships (SOPAC)

Mon-Thu 27 Feb - 2 Mar

Fri 3 Mar NSW State Open Championships (SOPAC)Sat 4 Mar NSW State Open Championships (SOPAC) Clubs permitted run Development Meets only (Swimming NSW

Board approval required)Sun 5 Mar NSW State Open Championships (SOPAC) Clubs permitted run Development Meets only (Swimming NSW

Board approval required)Mon-Fri 6-10 Mar

Sat 11 Mar SNSW National Short Course Prep Meet (SOPAC) – Subject to National Closing dates

Sun 12 Mar Speedo Sprint Finals – SESA team selected at SESA Area Championships & Speedo Sprint Heats

Mon-Fri 13-17 Mar

Sat 18 Mar

Sun 19 Mar ACT Summer Development Meet #4

Mon-Fri 20-24 Mar

Sat 25 Mar

Sun 26 Mar Brophy (AIS) – SESA team to attend

Mon-Fri 27-31 Mar

Sat 1 Apr

Sun 2 Apr

Mon-Fri 3-8 Apr

Sat 9 Apr 2017 Australian Swimming Championships NSW School holidays

Sun 10 Apr 2017 Australian Swimming Championships NSW School holidays

Mon-Fri 11-15 Apr 11-13 Feb 2017 Australian Swimming Championships Fri 15: Good FridayNSW School holidaysSat 16 Apr 2017 Australian Age & MC Swimming Championships Easter Saturday / NSW School holidays

Sun 17 Apr 2017 Australian Age & MC Swimming Championships Easter Sunday / NSW School holidays

Mon-Fri 18-22 Apr 2017 Australian Age & MC Swimming Championships Mon 18: Easter Monday / NSW School holidays

Sat 23 Apr 2017 Australian Age & MC Swimming Championships NSW School holidays

Swimming NSW and SESA Competition Structure – Championship Meets

To be run by Areas only. All events must have Qualifying Standards. No rule considerations. Designed as a meet for swimmers to qualify for State and National meets. Approval from Swimming NSW and SESA Executive. The program of events must include all events specified in the Swimming NSW Competition Policy. The age groups offered must include the age groups as indicated below. It is not a requirement that

all events are offered in individual age groups. Age grouping of events can be set by the Area to suit their individual requirements.

Championships are run over two days. Area-run Championship Meet Programs must be set prior to the start of the applicable season. Clubs may not conduct Championship meets on an Area’s behalf.

Program of Events – Long CourseStroke 50 100 200 400 800 1500Freestyle X X X X X XBackstroke X X XBreaststroke X X XButterfly X X XIndividual Medley X XFreestyle Relay Optional Optional OptionalMedley Relay Optional Optional

Age Group MatrixStroke Distance Age GroupsFreestyle 50m 10 years/under 11/12 years 13/14 years 15 years/over

100m 10 years/under 11/12 years 13/14 years 15 years/over200m 12 years/under 13/14 years 15 years/over400m 13 years/under 14 years/over800m 11 years/over1500m 11 years/over

Backstroke 50m 10 years/under 11/12 years 13/14 years 15 years/over100m 10 years/under 11/12 years 13/14 years 15 years/over200m 12 years/under 13/14 years 15 years/over

Breaststroke 50m 10 years/under 11/12 years 13/14 years 15 years/over100m 10 years/under 11/12 years 13/14 years 15 years/over200m 12 years/under 13/14 years 15 years/over

Butterfly 50m 10 years/under 11/12 years 13/14 years 15 years/over100m 10 years/under 11/12 years 13/14 years 15 years/over200m 12 years/under 13/14 years 15 years/over

Individual Medley 200m 12 years/under 13/14 years 15 years/over400m 13 years/under 14 years/over

Freestyle Relay 4x50m 10 years/under 11/12 years 13/14 years4x100m 16 years/under 18 years/under4x200m 18 years/under

Medley Relay 4x50m 10 years/under 11/12 years 13/14 years4x100m 16 years/under 18 years/under

Swimming NSW and SESA Competition Structure – Qualifying Meets

To be run by Areas and Clubs. Qualifying standards (Qualifying Times or Break Times) are Optional. 25 metre events are not included in the program of events. No rule considerations. Designed as a meet for swimmers to qualify for Area and State Level meets. Approval from SESA Competition Committee. Meets may run for one day, total duration must not exceed eight hours, or two days, total duration

must not exceed ten hours, with no more than five hours on either day. Clubs can adopt one of the approved programs and conditions of entry provided or develop their

own program that includes the events in the matrix below. The age groups offered must include the age groups as indicated below. Age grouping of events can

be set by the Area or Club to suit their individual requirements. Meet program must include Multi Class 50m events. Other Multi Class events may be included at

the Club’s discretion.

Program of Events – Long Course and Short CourseStroke 50 100 200 400 800 1500Freestyle X X X X Optional OptionalBackstroke X X XBreaststroke X X XButterfly X X XIndividual Medley X OptionalFreestyle Relay Optional OptionalMedley Relay Optional Optional

Age Group MatrixStroke Distance Age GroupsFreestyle 50m 9 years/under 10/11 years 12/13 years 14/15 years 16 years/over

100m 10 years/under 11/12 years 13/14 years 15 years/over200m 12 years/under 13/14 years 15 years/over400m 10 years/over800m 11 years/over1500m 11 years/over

Backstroke 50m 9 years/under 10/11 years 12/13 years 14/15 years 16 years/over100m 10 years/under 11/12 years 13/14 years 15 years/over200m 12 years/under 13/14 years 15 years/over

Breaststroke 50m 9 years/under 10/11 years 12/13 years 14/15 years 16 years/over100m 10 years/under 11/12 years 13/14 years 15 years/over200m 12 years/under 13/14 years 15 years/over

Butterfly 50m 9 years/under 10/11 years 12/13 years 14/15 years 16 years/over100m 10 years/under 11/12 years 13/14 years 15 years/over200m 12 years/under 13/14 years 15 years/over

Individual 100m 9 years/under 10/11 years 12/13 years 14/15 years 16 years/overMedley 200m 12 years/under 13/14 years 15 years/over

400m 11 years/overFreestyle 4x50m 10 years/under 11/12 years 13/14 yearsRelay 4x100m 16 years/under 18 years/under

4x200m 18 years/underMedley Relay 4x50m 10 years/under 11/12 years 13/14 years

4x100m 16 years/under 18 years/under

Swimming NSW and SESA Competition Structure – Development Meets

To be run by Areas and Clubs. Qualifying standards (Qualifying Times or Break Times) are Optional for all events except

25m events. Clubs can apply restrictions on eligibility for medals, for example, clubs may include the clause: Swimmers that competed in an event at a 201X Country, State, Metropolitan or National Championship will be ineligible to medal in that stroke. Alternatively, clubs may set break times at Country Championships qualifying times. Qualifying standard (SESA break time) apply to 25m events. Swimmers will be permitted to enter a 25m event if they have a time faster than the SESA break time, but will be ineligible for medals. SESA Competition Committee will set the break times based on performances in the Winter 2015 season.

25 metre events are permitted in Short Course pools. 25-metre and 100m Medley events may be added to Long Course Development meets given they are classified as Non-Qualifying events and adhere to the Swimming NSW requirements. Results of Non-Qualifying events are NOT uploaded to the National Results Database. Meet conditions of entry must include point 11 (see page 24).

Rule considerations may be applied to 8 years/under swimmers. Times may be used for qualifying purposes only if the referee deems the stroke to be correct. Clubs must nominate if 8 years/under events are to be qualifying or non-qualifying events when applying for a meet.

Rule considerations do not apply to competitors aged 9 years/over. Approval from SESA Competition Committee. Meets may run for no more than four hours . Clubs can adopt one of the approved programs and conditions of entry provided or develop their

own program that includes the events in the matrix below. The age groups offered must include the age groups as indicated below. Age grouping of events can

be set by the Area or Club to suit their individual requirements. Meet program must include Multi Class 50m events. Other Multi Class events may be included at

the Club’s discretion.

Program of EventsLong Course Short Course

Stroke 50 100 200 25 50 100 200Freestyle X X X X X X XBackstroke X X Optional X X X OptionalBreaststroke X X Optional X X X OptionalButterfly X X Optional X X X OptionalIndividual Medley X X X

Age Group MatrixStroke Distance Age GroupsFreestyle 25m 6 years/under 7 years 8 years 9 years 10 years

50m 8 years/under 9/10 years 11/12 years 13 years/over100m 10 years/under 11/12 years 13 years/over200m Open 13/14 years 15 years/over

Backstroke 25m 6 years/under 7 years 8 years 9 years 10 years50m 8 years/under 9/10 years 11/12 years 13 years/over100m 10 years/under 11/12 years 13 years/over

Breaststroke 25m 6 years/under 7 years 8 years 9 years 10 years50m 8 years/under 9/10 years 11/12 years 13 years/over100m 10 years/under 11/12 years 13 years/over

Butterfly 25m 6 years/under 7 years 8 years 9 years 10 years50m 8 years/under 9/10 years 11/12 years 13 years/over100m 10 years/under 11/12 years 13 years/over

Individual 100m 10 years/under 11/12 years 13 years/overMedley 200m 10 years/under 11/12 years 13 years/over

Approved Swimming NSW and SESA Meet Conditions of Entry for Development and Qualifying Meets

1. Meet is approved by the South Eastern Area and Swimming NSW Limited.

2. Meet will be conducted under the rules of Swimming Australia and Swimming NSW.

3. Age as at (clubs to fill in date - typically day of meet).

4. Events will be conducted as timed finals.

5. Events may be conducted as mixed gender events. Multi Class events may be swum with age-group events.

6. Late entries will not be accepted.

7. The meet director reserves the right to amend the program of events and conditions of entry as required.

8. Medallions/Ribbons will be awarded to (clubs to fill in detail)

9. Entries will be restricted to (clubs to fill in detail, e.g. Development Meets restricted to four hours or number of entries, and/or age groups)

10. Warm up available from (clubs to fill in detail)

11. Athletes that enter 25m events are ineligible to enter the 50m, 100m and/or 200m events of the same stroke and 200m Individual Medley (clubs to delete if running a Qualifying Meet or Development Meet 1, 2, 3)

12. Results will be submitted to the South Eastern Area and Swimming NSW and uploaded to the ResultsCentral.

13. Clubs will be asked to supply time keepers.

14. Pool entry fees may be levied by the pool operator for competitors, coaches and spectators (clubs to delete if not applicable)

15. Club will operate BBQ/kiosk facilities (clubs to delete if not applicable)

16. Programs $ or available to download from SESA website (clubs to fill in detail)

19. Entries open (clubs to fill in detail)Entries close if entry limit is not reached prior (clubs to fill in detail)Entry fee (clubs to fill in detail)Entries via Online only (clubs to fill in detail)Online entry link (clubs to fill in detail)For online entries, swimmers require their Swimming NSW user name and password, and a credit cardEnquiries to (clubs to fill in detail)Email address (clubs to fill in detail)

SESA CLUB MEET SAMPLE PROGRAM - Sprint

The Club Meet has been designed so that both Qualifying and Development swimmers can attend the same swim meet. The events have been divided into Division 1 and Division 2 to cater for this.

Division 1 - entry times must be equal to or faster than the applicable Qualifying time.Division 2 - entry times must be slower than the applicable Division 1 Qualifying time.

M F Dist Stroke

Division

Age M F Dist Stroke

Division

Age1 2 25m Free 1 8/U 65 66 25m Breas

t1 8/U

3 4 50m Free 1 10/U 67 68 50m Breast

1 10/U5 6 2 10/U 69 70 2 10/U7 8 1 11/12 71 72 1 11/129 10 2 11/12 73 74 2 11/1211 12 1 13/14 75 76 1 13/1413 14 2 13/

over77 78 2 13/over

15 16 1 15/over

79 80 1 15/over

17 18 1 Open MC

81 82 1 Open MC

19 20 100m Breast

1 10/U 83 84 100m

Free 1 10/U

21 22 2 9/10only 85 86 2 9/10

only23 24 1 11/12 87 88 1 11/1225 26 2 11/12 89 90 2 11/1227 28 1 13/14 91 92 1 13/1429 30 2 13/

over93 94 2 13/over

31 32 1 15/over

95 96 1 15/over33 34 25m Fly 1 8/U 97 98 25m Back 1 8/U35 36 50m Fly 1 10/U 99 10

050m Back 1 10/U

37 38 2 10/U 101 102

2 10/U39 40 1 11/12 103 10

41 11/12

41 42 2 11/12 105 106

2 11/1243 44 1 13/14 107 10

81 13/14

45 46 2 13/over

109 110

2 13/over47 48 1 15/

over111 11

21 15/over

49 50 1 Open MC

113 114

1 Open MC

51 52 100m Back 1 10/U 115 116

100m

Fly 1 10/U

53 54 2 9/10only 117 11

82 9/10

only55 56 1 11/12 119 12

01 11/12

57 58 2 11/12 121 122

2 11/1259 60 1 13/14 123 12

41 13/14

61 62 2 13/over

125 126

2 13/over63 64 1 15/

over127 12

81 15/over

129 130

200 IM 1 12/Under131 13

21 13/Over

Club Meet Qualifying Times (Guide)

Male Division 1 Qualifying Times Female Division 1 Qualifying TimesStroke Age 25

m50m 100m 200m Stroke Age 25

m50m 100m 200m

Free 8/U NT - - - Free 8/U NT - - -10/U - 49.00 1.38.00 2.56.00 10/U - 52.00 1.38.00 2.58.5011/12 - 44.00 1.32.00 2.56.00 11/12 - 46.00 1.33.50 2.58.5013/14 - 36.00 1.11.50 2.48.50 13/14 - 40.00 1.19.00 2.53.5015/over - 36.00 1.11.50 2.48.50 15/over - 40.00 1.19.00 2.53.50

Open MC - NT - -

Open MC - NT - -

Fly 8/U NT - - - Fly 8/U NT - - -10/U - 51.00 1.50.00 3.05.00 10/U - 59.00 2.00.00 3.18.0011/12 - 46.00 1.36.00 3.05.00 11/12 - 51.50 1.48.00 3.18.0013/14 - 38.50 1.23.50 2.57.00 13/14 - 40.50 1.28.00 3.12.5015/over - 38.50 1.23.50 2.57.00 15/over - 40.50 1.28.00 3.12.50

Open MC - NT - -

Open MC - NT - -

Breast 8/U NT - - - Breast 8/U NT - - -10/U - 59.00 2.06.50 3.40.00 10/U - 1.09.00 2.07.00 3.45.0011/12 - 55.50 2.03.50 3.40.00 11/12 - 1.02.00 2.04.50 3.45.0013/14 - 45.50 1.40.00 3.27.00 13/14 - 49.50 1.44.50 3.35.0015/over - 45.50 1.40.00 3.27.00 15/over - 49.50 1.44.50 3.35.00

Open MC - NT - -

Open MC - NT - -

Back 8/U NT - - - Back 8/U NT - - -10/U - 56.00 1.50.50 3.15.50 10/U - 1.02.00 1.52.50 3.20.0011/12 - 51.50 1.45.50 3.15.50 11/12 - 55.50 1.47.00 3.20.0013/14 - 40.00 1.32.00 3.06.00 13/14 - 43.00 1.34.50 3.12.5015/over - 40.00 1.32.00 3.06.00 15/over - 43.00 1.34.50 3.12.50

Open MC - NT - -

Open MC - NT - -

IM 12/U - - - 3.12.50 IM 12/U - - - 3.23.5013/over - - - 3.07.00 13/over - - - 3.17.00


SESA CLUB MEET SAMPLE PROGRAM - Distance

The South Eastern Swimming Association (SESA) Distance Short Course meet has been designed so that both Qualifying and Development swimmers can attend the same swim meet. The events have been divided into Division 1 and Division 2 to cater for this.


M F Dist Stroke

Division

Age1 2 400m IM 1 Open3 4 200m Free 1 12/Under5 6 2 11/12 only7 8 1 13/Over9 10 2 13/Over11 12 200m Fly 1 12/Under13 14 2 11/12 only15 16 1 13/Over17 18 2 13/Over19 20 400m Free 1 Open21 22 2 13/Over23 24 200m Breas

t1 12/Under

25 26 2 11/12 only27 28 1 13/Over29 30 2 13/Over31 32 200m Back 1 12/Under33 34 2 11/12 only35 36 1 13/Over37 38 2 13/Over39 40 800m Free 1 Open41 42 1500

mFree 1 Open

Club Meet Qualifying Times (Guide)

Male Division 1 Qualifying Times Female Division 1 Qualifying TimesStroke

Age 200m 400m 800m 1500m Stroke

Age 200m 400m

800m 1500mFree 12/U 2.56.0

05.25.50

11.17.00

19.20.00

Free 12/U 2.58.50

5.41.00

15.00.00

22.00.0013/

Over2.48.50

5.25.50

11.17.00

19.20.00

13/Over

2.53.50

5.41.00

15.00.00

22.00.00Fly 12/U 3.05.0

0- - - Fly 12/U 3.18.0

0- - -

13/Over

2.57.00

- - - 13/Over

3.12.50

- - -Breast 12/U 3.40.0

0- - - Breast 12/U 3.45.0

0- - -

13/Over

3.27.00

- - - 13/Over

3.35.00

- - -Back 12/U 3.15.5

0- - - Back 12/U 3.20.0

0- - -

13/Over

3.06.00

- - - 13/Over

3.12.50

- - -IM Open - 6.05.0

0- - IM Open - 6.20.0

0- -

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