I. Opening of the Meeting - Eaton Community Schools · 2017. 8. 9. · D. Susan Kiracofe, Library...

EATON BOARD OF EDUCATION REGULAR MEETINGHollingsworth East Elementary School Cafeteria

June 28, 20126:00 p.m.

I. Opening of the Meeting

1. Call to Order – President

2. Roll Call – President

R. McKinney ___ D. Mowen ___ T. Parks___ B. Pool___ J. Renner ___

B. Neavin___ P. Dodson ___ C. Neanen___ S. Couch___

K. Carpenter___ K. Powell___ P. Friesel___

3. Pledge of Allegiance

4. Adopt the Agenda

Motion by ______________, seconded by ______________toadopt the agenda.

Discussion.

McKinney ___ Mowen ___ Parks ___Pool___ Renner ___

President declares motion _______________

5. Recognition of Visitors

6. Executive Session (only if necessary)

____________________________________ invited to participate in

executive session.

To discuss .

Motion by _____________, second by _____________to conveneexecutive session.

Eaton Board of Education Regular MeetingJune 28, 2012Page | 2


President declares motion _______________.

President convenes executive session at __________ p.m.

President resumes open session at __________ p.m.

7. Other Opening Business

II. Treasurer’s Business – Priscilla Dodson

1. The Treasurer recommends approval of the following:

A. Approve minutes of the May 14, 2012 Regular Board Meeting

B. Submission of warrants

C. Submission of Financial Report

D. Submission of Investment Report

E. Approve Supplement Appropriation for FY12

F. Approve Fund 200-9215 Class of 2015

G. Authorize Treasurer to Transfer $1,752.80 from 008-9989 to

007-9989 Herman Zimmerman Endowment Fund.

H. Approve FY13 Temporary Appropriations

I. Authorize Treasurer to return advance of $60,000.00 from Food

Service 006 to the General Fund 001.

J. Authorize Treasurer to return advance of $60,000.00 from

Athletic Fund 300 to General Fund 001.

K. Authorize the following advances:

L. THEREFORE, by the Board of Education of the Eaton

Community School District, a majority of its full membership

therein concurring, that to maintain legal compliance at the

close of fiscal year 2011-2012, it authorizes the Treasurer to


make the required entries and complete the Fiscal Certificate of

Supplemental Appropriations, and also make the required

entries for the Appropriation Modifications, Fund Advances and

Fund Transfers to close this fiscal year.

Motion by________________, seconded by________________, toapprove agenda Item II. 1.

Discussion



III. Old Business

1. Miami Valley Career Technology Center Report – Doug Mowen

2. Parks and Recreation Board Report – Joe Renner

3. Project Manager’s Report – Tom Doseck

4. Superintendent’s Report – Brad Neavin

5. Director of Education’s Report – Cindy Neanen

6. Principal’s Report –

7. Other Old Business


IV. New Business

1. Retroactive Employment of Director of Operations Consultant

The Administration recommends employment of Tim Miller as a Director of

Operations Consultant retroactive to May 23, 2012 until June 30, 2012, at

a rate of pay of $18.61 per hour. Salary and duties per Board Policy and

Administrative Rules and Regulations with no fringe benefits.

2. Retroactive Employment Clerical Aide

The Administration recommends employment of Barb Ferriell as Clerical

Aide retroactive to June 1, 2012.

Motion by________________, seconded by________________, toapprove agenda Item IV. 1-2.

Discussion



3. Resignations

The Administration recommends acceptance of the following resignation:

A. Jennifer Anderson, Science Department Head for Eaton Middle

School.

B. Bart Davis, Reserve Girls Basketball Coach, retroactive to June 14,

2012.

C. Barb Ferriell, Clerical Aide, effective July 1, 2012, contingent upon

employment as Secretary for Transportation.

D. Susan Kiracofe, Library Aide, effective August 16, 2012.


E. Tim Miller, Bus Driver, effective July 1, 2012, contingent upon

employment as Director of Operations.

Motion by________________, seconded by________________, toapprove agenda Item IV. 3.

Discussion



4. Employment – Certificated Staff

The Administration recommends employment of the following personnel

as listed. Salaries, benefits and duties per Board Policy, Negotiated

Agreement, and Administrative Rules and Regulations.

A. Jennifer Cross, Teacher, on an initial one-year limited contract for the

2012-2013 school year (July 1, 2012 – June 30,2012),

B. Jessica Harrison, Psychologist, on an initial one-year limited contract

for the 2012-2013 school year (July 1, 2012 – June 30, 2013).

C. Jessica Sams, Teacher, on an initial one-year limited contract for the

2012-2013 school year (July 1, 2012 – June 30,2012),

D. Lindsay Silvers, Teacher, on an initial one-year limited contract for the

2012-2013 school year (July 1, 2012 – June 30, 2013).

E. Kelli Wright, Intervention Specialist, on an initial one-year limited

contract for the 2012-2013 school year (July 1, 2012 – June 30, 2013).


Discussion




5. Employment of Director of Operations

The Administration recommends employment of Tim Miller as the Director

of Operations on an initial two-year limited contract for the 2012-2013

school year (July 1, 2012 – June 30, 2013). Salary and duties per Board

Policy and Administrative Rules and Regulations.


Discussion



6. Employment of Secretary for Transportation

The Administration recommends approval of the following personnel

items:

A. Approval to create the position of Secretary for Transportation,

effective July 1, 2012.

B. Approval of the job description for the position of Secretary for

Transportation, effective July 1, 2012 (Attachment A).

C. Employment of Barb Ferriell as the Secretary for Transportation,

effective July 1, 2012. Salary and duties per Board Policy and

Administrative Rules and Regulations.



Discussion



7. Amended Job Description

The Administration recommends the approval of the amended job

description for the Administrative Assistant for Operations, effective July 1,

2012 (Attachment B).


Discussion



8. Approval of Salary Schedule

The Administration recommends the approval of the FY13 Salary

Schedule for exempt employees, effective July 1, 2012 (Attachment C)



Discussion



9. Employment – Certificated Staff Extended Service Supplemental

Contract

The Administration recommends the following extended service

supplemental contracts for the 2012-2013 school year (July 1, 2012 –

June 30, 2013). Salaries and duties per Board Policy, Negotiated


A. Jessica Harrison, Psychologist – 30 days

B. Jennifer Cross, Family and Consumer Science – 5 days


Discussion



10.Employment – Certificated Staff Supplemental Contracts

The Administration recommends the following supplemental contracts for

the 2012-2013 school year (July 1, 2012 – June 30, 2013) or as noted.


Salaries and duties per Board Policy, Negotiated Agreement,

Administrative Rules and Regulations, and any applicable state

requirements.

A. Ashlee Taylor, Sarah Brown, Debbie McKinney, Tracey Wilson,

Jennifer Iwanski, Amy Fugate and Susan Wible to teach in the district

K-3 Summer Intervention Program July 30 – August 2, 2012 and

August 6-10, 2012; to be paid at a rate of $20.00 per hour, for no more

than 36.5 hours.

B. Kathy Kuntzman to serve as coordinator for the district K-3 Summer

Intervention Program July 30 – August 2, 2012 and August 6-10, 2012;

to be paid at a rate of $20.00 per hour for no more than 24.5 hours.

11.Employment – Certificated Staff Supplemental Contract

The Administration recommends the following supplemental contracts for

the 2012-2013 school year (July 1, 2012 – June 30, 2013) or as noted.

Salaries and duties per Board Policy, Negotiated Agreement,

Administrative Rules and Regulations, and any applicable state

requirements.

A. Jennifer Anderson, Middle School Department Head – Language Arts

B. Scott Burnett, Program Assistant – Track

C. Rick McCollum, Program Assistant – Track

D. Amber Michael, Annual Advisor

E. Mark Silvers, Program Assistant – Track

F. Dorothy Stoltz, Program Assistant – Track

12.Employment – Non-Certificated Staff – Athletic Contracts

The following positions have been posted and no certificated staff

members have applied. The Administration recommends the employment

of these nominees on one-year limited contracts for the 2012-2013 (July 1,

2012 – June 30, 2013) or as noted, contingent upon completion of all state


and local requirements. Salary and duties per Board Policy, Negotiated


A. Rachel Auld Varsity Softball Coach

B. Jason Bleil H.S. Assistant Wrestling Coach

C. David Curry Reserve Baseball CoachD. Denver Haas Varsity Girls Soccer Coach, retroactive to May 29, 2012

E. Allison Jaynes Reserve Girls Soccer Coach

F. Lori Lowman Program Assistant (Cross Country)

G. Gary Peffly Varsity Girls Basketball Coach

H. Rob Pugh Varsity Boys Tennis Coach

I. Krista Smith Reserve Volleyball Coach

J. Joel Visser Varsity Baseball Coach


Discussion



13.Employment of Substitutes for the 2012-2013 School Year

The Administration recommends employment of the following personnel

for the 2012-2013 School year. Employment contingent upon certification

(if necessary), criminal record check, and all other state and local

requirements. Salary and duties per Board Policy and Administrative

Rules and Regulations with no fringe benefits.

A. Lee Houston, Substitute Bus Driver

B. Mark Silvers, Substitute Bus Driver

C. Matthew Babb, Substitute Custodian


Motion by________________, seconded by________________, toapprove agenda Item IV. 13

Discussion



14.Approval of Volunteers

The Administration recommends approval of the following volunteers for

the 2012-2013 school year; contingent upon completion of all state and

local requirements, including criminal background check if necessary.

A. Stephanie Auld, Volunteer Softball Coach

B. Dave Montgomery, Volunteer Swim Coach

C. Zach Oliver, Volunteer Boys Soccer Coach

D. Scot Wilken, Volunteer Wrestling Coach

Motion by________________, seconded by________________, toapprove agenda Item IV. 14 A-D

Discussion



E. Cory Mowen, Volunteer Cross Country Coach

Motion by________________, seconded by________________, toapprove agenda Item IV. 14 E


Discussion



15.School Breakfast and Lunch Programs

The Administration recommends approval to participate in the government

school breakfast and school lunch programs for the 2012-2013 school

year.

16.Bread and Milk Suppliers

The Administration recommends approval of Nickles and Klosterman as

the districts bread supplier and Reiter as the district’s milk supplier for the

2012-2013 school year.


Discussion



17. Approval of Student Fees for the 2012-2013 School Year

The Administration recommends approval of the student fees for the 2012-

2013 school year (Attachment D).



Discussion



18.Textbook Re-adoptions

The Administration recommends the re-adoption of the following

textbooks:

A. Social Studies

Social Studies Alive! Our Community and Beyond, Teachers’

Curriculum Institute, 2003

Ohio History, Macmillan/McGraw-Hill, 2007

Our Nation, Macmillan/McGraw-Hill, 2005

Sociology, The Study of Human Relationships, Holt, Rhinehart and

Winston, 2005

World History, Prentice Hall, 2007

Economics Today and Tomorrow, Glencoe, 2005

America: Pathways to the Present, Prentice Hall, 2007

A History of US, Oxford University Press, 1999

Journey Across Time: The Early Ages, Glencoe, 2005

World History: Journey Across Time, Glencoe, 2006

History of the United States: Beginnings to 1877, McDougal Littell,

1997

B. Language Arts

McGraw-Hill Reading, Macmillan/McGraw-Hill, 2001

The Language of Literature Grade 8, McDougal Littell, 2002


Speech: Exploring Communication, Prentice-Hall, 1988


Essential Literary Terms with Exercises, WW Norton, 2007

Perrine’s Literature Structure, Sound, and Sense, Thomson

Wadsworth, 2006

The Norton Anthology English Literature: The Major Authors. Vol.A&B,

WW Norton, 2006

The Language of Literature, Holt McDougal, 2002

The Language of Literature Grade 10, Holt McDougal, 2002

Norton Anthology of American Literature vol. 1&2, WW Norton, 2007

The Language of Literature: American Ed., McDougal Littell, 2002

The Language of Literature: British Ed., McDougal Littell, 2002


C. Business Education

Business Principles and Management 12E, Thomson South-Western,

2008

Accounting 8E (MultiColumn Journal), Thomson South-Western, 2006

Intro to Business 6th Edition, Thomson South-Western, 2006

Working 3rd Edition, Thomson South-Western, 2003

D. Foreign Language

Somos Asi 2, EMC, 1997

Somos Asi 1, EMC, 1997


Discussion




19.Resolution to Request Waiver Days

The Administration recommends approval of a RESOLUTION TO

SUPPORT REQUEST FOR WAIVER OF 3 INSTRUCTIONAL DAYS TO

PROVIDE PROFESSIONAL DEVELOPMENT

WHEREAS, the Eaton Community Schools’ Board of Education

recognizes that ORC 3306.40 allows the Board of Education to apply to

the Superintendent of Public Instruction for a waiver of any standard

requirement of ORC 3306; and


recognizes ORC 3306.01 which sets the minimum school year standards

for public instruction; and

WHEREAS, the District Leadership Team has prepared goals and

benchmarks as a part of the Ohio Improvement Process for each building

and the District CCIP and Race to the Top also contain appropriate goals,

strategies, and action steps for improving teacher quality, instruction and

student achievement and has prepared a letter of justification for the

Waiver application; and

WHEREAS, the Eaton Community Schools’ Board of Education has

approved the instructional waiver days pending approval by the Ohio

Department of Education for October 9, 2012, January 22, 2013 and April

19, 2013 as part of our 2012-2013 school calendar;

THEREFORE BE IT RESOLVED that the Eaton Community Schools

Board of Education recommends and supports the Superintendent and

District Leadership Team’s application and plans for the 3 instructional

waiver days for the 2012-2013 school year to provide professional

development to meet the goals of increased student achievement and

improved instruction.



Discussion



20.Resolution Adopting A Calamity Day Alternative Make-Up Plan

The Administration recommends approval of a RESOLUTION ADOPTING

A CALAMITY DAY ALTERNATIVE MAKE-UP PLAN

WHEREAS, the Eaton Community Schools board of education desires

that students have learning opportunities even when schools are closed

for any of the reasons specified in section 3317.01 of the Ohio Revised

Code and in excess of the number of days authorized in section 3313.48;

and

WHEREAS, section 3313.88 authorizes a board of education to file an

annual plan with the Ohio Department of Education by July 31 of each

year to provide online learning opportunities for students in lieu of

attendance on such excess days;

NOW THEREFORE BE IT, AND IT IS, HEREBY RESOLVED that the

Eaton Community Schools board of education hereby approves the

following plan and authorizes its filing with the Ohio Department of

Education.

PLAN FOR ALTERNATIVE MAKE-UP OF CALAMITY DAYS

Pursuant to Ohio Revised Code section 3313.88, the board of education

of Eaton Community Schools hereby authorizes the following plan to allow

students of the district to access and complete classroom lessons in order

to complete up to three days of instruction in excess of the number of days

permitted under section 3313.48 because of the closing of schools for any

of the reasons specified in section 3317.01.


1) This plan is submitted, pursuant to approval of the board of education,

prior to August 1.

2) This plan includes the written consent of the teachers' employee

representative as designated under division (B) of section 4117.04.

Such consent is on file in the official file of the board of education and

is hereby incorporated into this plan as if specifically rewritten.

3) Not later than November 1 of the 2012-2013 school year, each

classroom teacher shall develop a sufficient number of lessons for

each course taught by that teacher with such lessons requiring, in the

judgment of the teacher, an amount of time equal to or greater than the

amount of instructional time the student would receive for three school

days in such teacher's class.

4) The teacher shall designate the order in which the lessons are to be

posted on the district's web portal or web site.

5) Teachers will update or replace such lessons as necessary throughout

the school year based on the instructional progress of students.

6) As soon as practicable after an announced school closure in excess of

the number of days permitted under section 3313.48, staff members

designated by the appropriate administrator shall make the designated

lessons available on the district's portal or site. Each lesson shall be

posted for each course that was scheduled to meet on the day of the

school closing.

7) Each student enrolled in a course for which a lesson is posted shall be

granted a two-week period from the date of posting to complete the

lesson. If the student does not complete the lesson within this time

period, the student will receive an incomplete or failing grade unless a

reason sufficient to the teacher is provided.


8) Students without access to a computer shall be permitted to complete

the posted lessons at school after the reopening of school. Students

utilizing this option will be granted two weeks from the date of

reopening to complete such lessons. If the student does not complete

the lesson within this time period, the student will receive an

incomplete or failing grade unless a reason sufficient to the teacher is

provided. The district will provide access to district computers before,

during, or after the school day (provided that the equipment is available

and accessible at those times) or may provide a substantially similar

paper lesson in order for students to complete the assignments.


Discussion



21.Resolution Requesting Waiver for Body Mass Index Screening

Program

WHEREAS, the Eaton Community Schools Board of Education is aware

of the requirements set forth in section 3313.674(A) of the Ohio Revised

Code that each student enrolled in kindergarten, third grade, fifth grade,

and ninth grade be screened for body mass index and weight status

category prior to the first day of May of the school year, and

WHEREAS, the Eaton Community schools Board of Education is unable

to comply with the requirements of section 3313.647(A) of the Ohio

Revised Code and has resolved to seek a waiver from compliance with

said requirements from the State Superintendent of Public Instruction for

the 2012-2013 school year.


THEREFORE BE IT RESOLVED, that the Eaton Community Schools

Board of Education authorizes the execution of a “Body Mass Index

Screening Program Waiver Affidavit” by Joe Renner, President of said

Board.


Discussion



22.Resolution for Internet Safety Policies

The Administration recommends approval of a RESOLUTION

RECOGNIZING DISTRCT INTERNET SAFETY POLICIES


recognizing the importance of educating children on internet safety,

WHEREAS, the Board of Education has adopted Board Policy EDE,

Computer/Online Services (Acceptable Use and Internet Safety), in

compliance with State and Federal Regulations,

WHEREAS, the staff of Eaton Middle School and Eaton High School

educate students about cyber bullying awareness and response,

appropriate interaction with individuals in chat rooms, social networking

and web sites, and overall Internet safety,

THEREFORE BE IT RESOLVED that the Eaton Community Schools

Board of Education recommends and supports the education of students

in the area of internet safety.



Discussion



23.Annual Membership with OHSAA

The Administration recommends approval of the RESOLUTION

AUTHORIZING 2012-2013 MEMBERSHIP IN OHIO HIGH SCHOOL

ATHLETIC ASSOCIATION

WHEREAS, the Eaton Community School District has satisfied all the

requirements for membership in the Ohio High School Athletic

Association, a voluntary not-for-profit association; and

WHEREAS, the Board of Education and its Administration desire for the

schools with one or more grades at the 7-12 grade level under the

jurisdiction to be voluntary members of the OHSAA;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF

EDUCATION that Eaton Middle School and Eaton High School shall be

members of the OHSAA and that the Constitution, Bylaws and Sports

Regulations of the OHSAA shall be approved and adopted by the Board of

Education for its own minimum student eligibility standards. The Board of

Education reserves the right to raise the eligibility standards as the Board

deems appropriate;

BE IT FURTHER RESOLVED that the schools under this Board’s

jurisdiction agree to be primary enforcers of the Constitution, Bylaws and

Sport Regulations and their interpretations.



Discussion



24. Miami University Student Teacher Program

The Administration recommends approval of ongoing participation in

Miami University’s student teacher placement program. Teachers willing

to participate in the program would receive a stipend, to be paid through

funds received from Miami University.


Discussion



25.Agreement with the Preble County YMCA

The Administration recommends approval to enter into a contract with the

Preble County YMCA to provide transportation for the 2012 Preble County

YMCA Day Camp, retroactive to June 1, 2012 through August 17, 2012.

Travel would include various destinations in Ohio and Indiana.



Discussion



26.Agreement with NWEA

The Administration recommends entering into an agreement with

Northwest Evaluation Association (NWEA), during the 2012-2013 school

year for use of the Measures of Academic Progress (MAP) and MAP for

Primary Grades assessments. The cost associated with these

assessments and trainings for data use will come from federal grants.


Discussion



27.Contract with The Student Planner

The Administration recommends approval to enter into a three (3) year

contract with The Student Planner for the printing of student agenda

booklets (attachment E).


Discussion




28.Contract with SchoolPointe

The Administration recommends approval to enter into a contract with

SchoolPointe for the District website services for the 2012-2013 school

year, in the amount of $4,700.00.


Discussion



29.Joint Use Agreement with Sinclair Community College

The Administration recommends the approval of the Joint Use Agreement

with Sinclair Community College (Attachment ___).

30.Lease Agreement with Sinclair Community College

The Administration recommends the approval of the Lease Agreement

with Sinclair Community College (Attachment ___).



Discussion



31.Eaton Community Schools Education Fund

The Administration recommends recognition and approval of the Amended

and Restated Agreement Establishing the Eaton Community Schools

Education Fund of the St. Clair Foundation (Attachment F).


Discussion



32.Board of Education Policy Update

The Administration recommends the first reading of the following revisions

to the Board of Education policies and regulations:

A. Family and Medical Leave – Policy GBR/GBR-R (Attachment G).

33.Second Reading and Adoption of Board of Education Policy Updates

The Administration recommends the second reading and adoption of the

following revisions to the Board of Education Policies and Regulations.


A. Food Allergies – Policy EFH (Attachment H).


Discussion



34.Approval of Summer Camps

The Administration recommends approval of the following summer camps:

A. Boys Basketball Youth Camp, Grades 3-8, retroactive to June 11-14,

2012.

B. Youth Football Basic Skills Camp, Grades 3-8, retroactive to June 18-

21, 2012.

C. Youth and Jr. Golf Camp, Grades 3-12, retroactive to June 18-21,

2012.

D. High School Volleyball Team Camp, July 31 – August 3, 2012.

E. Middle School Volleyball Team Camp, July 31- August 3, 2012.


Discussion




35.Approval of Graduation List

The Administration recommends approval of the list of graduates for the

class of 2012 (Attachment I). Congratulations to all graduates and their

families on this significant achievement.


Discussion



36.William Bruce Elementary

The Administration recommends approval to declare the William Bruce

Elementary site as surplus property and to dispose of that property by

selling it at auction, with the understanding the building will continue to be

used during the 2012-2013 school year.


Discussion




37.Surplus Items List

The Administration recommends approval to declare certain items as

surplus/obsolete and to dispose of them.

A. Microscope, tag #06177

B. Dell Hard Drive – no tag

38.Textbook Disposal

The Administration recommends approval to declare the following books

surplus/obsolete and to dispose of them accordingly.

A. (22) The Caring Parent, Bennett Publishing, 1983.

B. (16) Celebrate, Houghton Mifflin Publishing, 1997.

C. (19) Enjoy, Houghton Mifflin Publishing, 1997.

D. (1) Language for Daily Use, Harcourt Brace Jovanovich, 1986

E. (4) Exploring My World, D.C. Heath & Company, 1991

F. (5) My Second Picture Dictionary, Scott Foresman, 1971

G. (6) Dictionary, MacMillan, 1981

H. (9) Treasury of Literature, Harcourt Brace, 1993

I. (1) Health, Harcourt Brace, 1987


Discussion




39.Donations

The Administration recommends acceptance of the following donations.

A. From Stanley and Helen B. Spencer to the Helen B. Spencer

Scholarship Fund.


Discussion



40.Other New Business


Discussion

JF ___ DM ___ RM ___ BP___ JR ___


41.Executive Session (if necessary)

____________________________________ invited to participate in

executive session,

To discuss the sale of property.


Motion by _____________, second by _____________to conveneexecutive session.



President convenes executive session at __________ p.m.

President resumes open session at __________ p.m.

V. Adjournment

Motion by________________, seconded by________________, toadjourn the meeting.

Discussion



President adjourns meeting at p.m.

Upcoming Meetings:

Regular Meeting Special Meeting

Monday, July 9, 2012 – 6:00 p.m. Wednesday, August 15, 2012 – 12:00 p.m.

Hollingsworth East Elementary William Bruce Elementary

5/12

JOB DESCRIPTION

Eaton Community SchoolsAn Equal Opportunity Employer

Title: Secretary for Transportation

Reports To: Director of Operations

Employment Status: Full-time

FLSA Status: Exempt

QUALIFICATIONS:

1. Hold a valid driver’s license.2. Be eighteen years of age or older.3. High School Diploma or equivalent.4. Be able to obtain proper Ohio certification.5. Must pass criminal background check.6. Possess high moral character.7. Possess a regular and predictable attendance record, without tardiness.8. Be willing to participate in a training program at the beginning of employment, if

requested.9. Possess ability to work with students, parents, teachers, and administration positively,

effectively, and energetically.10. Have ability to perform job responsibilities with limited supervision.11. Demonstrate a sincere desire to aid parents, students, administration and interact with a

positive attitude.12. Have ability to maintain a high level of ethical behavior and confidentiality of information

about students.13. Have typing, filing, and computer skills such as Microsoft Office and the Internet.14. Have excellent telephone skills.

GENERAL DESCRIPTION:

Under general direction is responsible for data entry, record keeping, telephone reception,correspondence, and other clerical duties. Assists with the daily needs of the Transportationand Maintenance departments.

ESSENTIAL FUNCTIONS

1. Performs clerical duties such as general typing, computer input, filing, and related functionsas assigned.

2. Assists in preparing and submitting State required reports.3. Enters and maintains information in EMIS/SWOCA and other data bases as directed.4. Assists in the preparation, reproduction and distribution of reports5. Prepares and sends correspondence, mailings, etc. to parents and others as requested.6. Serves as a liaison between the administrator or supervisor and the general public.7. Answers questions from parents regarding transportation procedures and bus stops.8. Assists the Director of Operations with Transportation Routing and student software.9. Assists the Director of Operations with scheduling routing and securing drivers for

extracurricular trips.10. Prepares purchase orders as needed for the transportation and maintenance departments.11. Maintains inventory of office supplies and orders items as needed.12. Organizes dates and times for driver annual drug screening.13. Maintains records of bus driver information including physicals, licenses and driving

abstracts.14. At the direction of the Director of Operations, prepares memos for staff.15. Assists with and prepares training for bus drivers in accordance with state guidelines.16. Demonstrates regular and predictable attendance.

Attachment A

1 of 2

5/12OTHER DUTIES AND RESPONSIBLITIES:

1. Provides reasonable precautions to protect material, equipment and facilities.2. Demonstrates positive relations with students and staff.3. Performs periodic inspection of equipment to assure cleanliness, proper working order and to

establish repair or maintenance procedures as necessary.4. Performs other related duties as assigned by supervisor.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of: Board policies and procedures, State of Ohio Rules, building policies and procedures,record keeping, required reports, public relations.

Ability to: interpret policies, procedures, and regulations; prepare reports in a timely fashion;communicate effectively; maintain confidentiality of student records.

Skill in: computers and software programs, copier, and other items as required.

EQUIPMENT OPERATED:

Computer, copier, and other items as required.

ADDITIONAL WORKING CONDITIONS:

Occasional exposure to severe weather, loud noise, unruly children/adults, blood, bodily fluids andtissue.

TERM OF EMPLOYMENT:

One hundred eighty two (182) work days plus paid holidays.

PERFORMANCE EVALUATION:

Conducted by the Director of Operations.

This job description in no manner states or implies that these are the only duties andresponsibilities to be performed by the position incumbent. The incumbent will berequired to follow the instructions and perform the duties required by the Board ofEducation.

_____________________________________________________________ ______________Superintendent or designee Date

My signature below signifies that I have reviewed the contents of my job description and that I amaware of the requirements of my position.

____________________________________________________________ ______________Employee Date

[Approval date: ]

Attachment A

2 of 2

5/2012JOB DESCRIPTION

Eaton Community SchoolsAn Equal Opportunity Employer

Title: Administrative Assistant for Operations

Reports To: Superintendent

Employment Status: Full-time

FLSA Status: Exempt_________________________________________________________________________________________________

QUALIFICATIONS:

1. Be eighteen years of age or older.2. High school diploma or equivalent (additional business training or experience

preferred).3. Must pass criminal background check.4. Possess high moral character.5. Possess a regular and predictable attendance record without tardiness.6. Valid driver’s license.7. Have ability to maintain a high level of ethical behavior and confidentiality of

information.8. Possess good organizational skills.9. Possess ability to work with administration and fellow employees positively,

effectively, and energetically.10. Must be proficient in handling office procedures and use of machines.11. Must have ability to use good judgment and make decisions.12. Must be able to work independently.

GENERAL DESCRIPTION:

The Administrative Assistant for Operations assists the Superintendent, as directed, toensure the efficient and effective operation of the Central Office, maintaining confidentialityat all times. Assists the Director of Operations, with the operations of the Maintenance,Transportation and Food Service departments.

ESSENTIAL FUNCTIONS:

1. Handles correspondence, bulletins, memos, reports and other informationoriginating from the office of the Superintendent including material for Board ofEducation meetings and communications to the Board such as a weekly memo;prepares material and agendas for meetings with principals; and prepares Statereports.

2. Prepares monthly board agendas, and special meeting agendas as needed.3. Schedules appointments, receives telephone calls, and acts as receptionist for

persons visiting the Central Office.4. Receives and opens mail directed to the Superintendent and Director of

Operations, distributing appropriately.5. Maintains files as directed.6. Maintains Central Office budget and processes requisitions for Central Office staff,

as requested7. Serves as a liaison between the Director of Operations and vendors.8. Assists the Superintendent, as directed, in public relations.9. Maintains up-to-date board policies, official state reports, and other documents as

assigned by the Superintendent.10. Assists the Superintendent in matters pertaining to assignment and record

keeping for student teachers and student observers.11. Compiles and processes information, as directed, for the Annual Report.12. Assists the Director of Operations in relation to non-teaching programs such as

transportation, facilities, and food service including maintaining applicant files,hiring, training and securing substitutes.

13. Administers the Free and Reduced Lunch Program in accordance with federalguidelines.

Attachment B

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14. Administers the Fee Waiver Program in accordance with federal guidelines15. Maintains information pertaining to classified employees including seniority list

and evaluations.16. Assists in recordkeeping for maintenance program, buildings and grounds.17. Maintains information and facilities requirements for specific programs such as

OSHA and EPA.18. Assists with and prepares training for administrators and staff pertaining to State

requirements and districts updates.19. Assists Superintendent and/or designee in preparation of bids and quotations.20. Assists Superintendent and/or designee in insurance program (bidding, processing

claims, etc.)21. Maintains and updates district Administrative Rules and Regulations and

personnel handbooks.22. Assists Superintendent in preparation of Job Descriptions and maintains records

pertinent thereto.23. Maintains files of employee accident reports; files yearly mandated reports.

OTHER DUTIES AND RESPONSIBILITIES:

1. Assists other clerical staff and administration as necessary and requested toassure effective and efficient district-wide operations.

2. Performs any other duties as assigned by Superintendent or his/her designee.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of: Board policies and procedures, public relations, telephoneetiquette, required state reports, office practices and procedures.

Ability to: interpret policies, rules and regulations; communicate effectively;prepare reports; maintain records and files; prepare correspondence.

Skill in: use of computer and various office machines.

EQUIPMENT OPERATED:

Computer, copier, fax machine, binder, telephone, etc.

ADDITIONAL WORKING CONDITIONS:

Occasional exposure to inclement driving conditions, unruly adults.

TERM OF EMPLOYMENT:

Two hundred thirty nine work days plus thirteen paid holidays.

PERFORMANCE EVALUATION:

Conducted by the Superintendent_________________________________________________________________________________________________

This job description in no manner states or implies that these are the only duties andresponsibilities to be performed by the position incumbent. The incumbent will be required tofollow the instructions and perform the duties required by the Board of Education.

______________________________________________ ________________________Superintendent or designee Date

My signature below signifies that I have reviewed the contents of my job description and that I amaware of the requirements of my position.

_______________________________________________ ________________________Employee Date

[Approval date: July 13, 2009][Re-approval Date: ]

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Exempt Salary Schedules FY13Effective July 1, 2012

1-2-3 4 5 11 16 22

CO SECY AND EMIS COOR252 PAID DAYS ( 13 HOL) 15.48$ 16.30$ 17.15$ 17.98$ 18.84$ 19.28$

ADM ASST FOR OPERATIONS252 PAID DAYS (13 HOL) 17.98$ 18.73$ 19.48$ 20.23$ 20.98$ 21.73$

SECY TO TRANSPORATION193 PAID DAYS (11 HOL) 14.35$ 15.02$ 15.72$ 16.40$ 17.10$ 17.52$

DIRECTOR OF OPERATIONS247 DAYS 0 HOLIDAYS 63,000.00

CAFÉ MANAGERS185 DAYS 0 HOL 8 HRS DAY 24,657.00 25,604.00 26,596.00 27,573.00 28,564.00

FACILITIES SUPERVISOR247 DAYS 0 HOLIDAYS 44,123.00 47,317.00 50,510.00 53,709.00 56,908.00

SUPV OF ATHLETICS210 DAYS 0 HOLIDAYS 55,636.00

ASST TO TREA I254 PAID DAYS (13 HOL) 45,243.00

ASST TO TREA II254 PAID DAYS (13 HOL) 38,280.00

TECHNOLOGYCOOR203 PAID DAYS 0 HOLIDAYS 73,323.0035 DAYS @ PRIOR YR RATE 12,303.55

PRINCIPALS BASE 60,437.00DAYS & SALARYCALCULATIONSEE RULES & REGS

TREASURER260 PAID DAYS (13 HOL) 82,700.00ANNU $11,000. 1-1-13

DIR OF EDUCATION230 PAID DAYS ( 0 HOL) 90,781.50

SUPERINTENDENT 105,653.00

260 PAID DAYS (13 HOL)ANNU $6,000. 8-1-12

Attachment C

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2012-2013 School Fees

Kindergarten

Keep Books $ 6.00

Journals $ 1.50

Letters & Numbers For Me $ 7.50

Consumables $ 9.00

Total $24.00

1st Grade

Weekly Reader $ 5.50

Writing Journals $ 4.50

Words I Use When I Write $ 2.00

Keep Books $ 5.00

Consumables $ 8.00

Total $ 25.00

2nd Grade

Scholastic News $ 5.00

Writing Journals $ 4.50

Blank Journal $ 1.50

Keep Books $ 3.50

Consumables $ 7.50

Total $22.00

3rd Grade

Consumable Supplies $ 5.00

Art Fee $ 5.00

Tech Fee $ 5.00

Total $15.00

4th Grade


Art Fee $ 5.00

Tech Fee $ 5.00

Total $15.00

5th Grade


Art Fee $ 5.00

Tech Fee $ 5.00

Total $15.00

6th Grade

Weekly Reader $ 4.50

Math Buckle Down $12.00

TI-34 II Calculator $20.00

Total $35.50

7th Grade

Spelling/Vocabulary Workbook $10.00

Math Buckle Down Book $ 9.00

Total $19.00

8th Grade

Math Buckle Down Book $ 9.00

Grammar Usage & Mechanics $11.00

Total $20.00

9th-12th Grades

As reflected in the 2011-2012 Eaton High School Registration Handbook (on file at the High School and

Central Administrative Office).

Attachment D

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Attachment E

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AMENDED AND RESTATED AGREEMENT ESTABLISHING THEEATON COMMUNITY SCHOOLS EDUCATION FUND

OF THE ST. CLAIR FOUNDATION

THIS AMENDED AND RESTATED AGREEMENT is made and entered into as of May _____, 2012by and between EATON COMMUNITY SCHOOLS, (hereinafter referred to as “Founding Contributor”) andTHE ST. CLAIR FOUNDATION, of Eaton, Preble County, Ohio (hereinafter referred to as “Foundation”) (thisamended and restated agreement is hereinafter referred to as the “Agreement”). The Founding Contributor andthe Foundation originally entered into the Agreement Establishing the Eaton Community Schools EducationFund of the St. Clair Foundation on June 14th, 2004 (the “Original Agreement”). The Original Agreement ishereby amended and restated in its entirety to read as follows:

W I T N E S S E T H:

WHEREAS, the Founding Contributor desired to create a charitable designated fund; and

WHEREAS, the Foundation is a non-profit Ohio Corporation exempt from taxation under InternalRevenue Code (“Code”) Section 501(c)(3), a public charity described in Section 170(b)(1)(A) (vi) of the Code,and accordingly an appropriate institution within which to establish such a charitable fund.

NOW, THEREFORE, the Founding Contributor and the Foundation agree as follows:

1. NAME OF THE FUND. An existing fund designated as THE EATON COMMUNITYSCHOOLS EDUCATION FUND (hereinafter referred to as the “Fund”) was established by the FoundingContributor on June 14, 2004 in the Foundation, and as part thereof. The Fund was established to receive gifts,in whatever form of money or property, and to administer the same.

2. FUND ASSETS. The Fund shall include the property currently held by the Foundation forpurposes of the Fund, such additional property as may from time to time be transferred to the Foundation forinclusion in the Fund, such additional property as may from time to time be transferred from any other sourcefor inclusion in the Fund and accepted by the Foundation, and all undistributed income from the foregoingproperty. All contributions to the Foundation for purposes of the Fund are subject to this Agreement.

3. PURPOSE. The primary purpose of the Fund shall be to promote the programs and activities ofthe Eaton Community School District through donations and gifts in support of the following:

A. Academic Excellence – to promote student academic achievement.B. Fine and Performing Arts – to promote student excellence in music, performing arts, andfine arts.C. Capital Improvements – to improve school facilities for the benefit of students, staff, andcommunity, which may include, but is not limited to, the construction of an athletic, arts andwellness complex.D. Athletic and Extra-Curricular Activities – to support school related athletics and extracurricular activities.E. General – to benefit the students, staff, and community members of the EatonCommunity School District.

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4. GIFTS. The Founding Contributor irrevocably transferred property to the Foundation in theestablishment of the Fund effective June 14, 2004. Additional gifts have been made to the Foundation forpurposes of the Fund by various donors since the Fund was established. Subject to the right of the Foundation

to reject any particular gift, any person whether an individual, corporation, trust, estate or organization(hereinafter referred to as “Donor”) may make additional gifts to the Foundation for the purposes of the Fund bya transfer to the Foundation of property acceptable to the Foundation in whole or in part for the Fund. All gifts,bequests and devises to this Fund shall be irrevocable once accepted by the Foundation.

5. DISTRIBUTIONS. The Fund’s Board of Advisors, as established herein, shall make non-binding recommendations to the Foundation for the distribution of the Fund’s income and/or principal, inaccordance with the purposes of the Fund as stated in this Agreement. After considering the recommendationsmade by the Board of Advisors, the decisions of the Foundation as to any disbursements from the Fund shall befinal and conclusive, and such recommendations shall not have any binding effect upon the Foundation. TheFund shall maintain a balance of $1,000.00 or the amount needed to sustain the Fund annually, whichever isgreater. The net appreciation of the Fund principal, realized or unrealized, may not be committed, granted orexpended, except as otherwise provided herein. If any gifts to the Foundation for the purposes of the Fund arereceived and accepted subject to a Donor’s conditions or restrictions as to the use of the gift or incometherefrom, said conditions or restrictions will be honored, subject, however to the authority of the Foundation’sBoard of Directors (hereinafter “the Board”) to vary the terms of any gift if continued adherence to anycondition or restriction is in the judgment of the Foundation’s Board unnecessary, incapable of fulfillment orinconsistent with the charitable needs of the community served by the Foundation. No distribution shall bemade from the Fund to any individual or entity if such distribution will, in the judgment of the Foundation,endanger the Foundation’s Code Section 501(c)(3) status.

6. BOARD OF ADVISORS. A Board of Advisors is hereby established to makerecommendations to the Foundation on behalf of the Founding Contributor in accordance with Section 5 for thedistribution of the Fund’s assets held by the Foundation. Until changed in accordance with the provisions ofthis Section or by amendment to this Agreement, the following shall apply:

A. Number. The Board of Advisors of the Fund shall consist of nine (9) members (the“Members”). Five (5) of the Members will be voting members (the “Voting Members”) and four (4) of theMembers will be non-voting members (the “Non-Voting Members”). The Board of Advisors, acting byrequisite vote or consent of the Voting Members, shall have the sole authority to change the composition of themembership of the Board of Advisors including, without limitation, the composition of the designations of theVoting Members and Non-Voting Members and the number of Voting Members and Non-Voting Members.Any change to membership in accordance with this Section shall not require an amendment or modification ofthis Agreement, but instead only require the requisite vote or consent of the Voting Members. The Chair, or inhis/her absence any other Member of the Board of Advisors, shall notify the Founding Contributor and theFoundation within a reasonable time period of any change in the structure of the Board of Advisors, includingany change in Members or the Chair. Notwithstanding the above, the number of Voting Members of the Boardof Advisors shall not in any case be less than three (3) Voting Members.

B. Voting Members; Designations. Only the Voting Members shall have the right to voteon, or consent to, any recommendation or other action to be adopted by the Board of Advisors. The VotingMembers shall consist of the following:

i. the person then currently serving in the position of President of the Board ofEducation of Eaton Community Schools; and

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ii. four (4) individual residents of the Eaton community, with such residents to beappointed by the Board of Education of Eaton Community Schools.

C. Non-Voting Members; Designations. Non-Voting Members may participate in meetingsof the Board of Advisors, but shall have no right to vote on, or consent to, any recommendation or other actionto be adopted by the Board of Advisors. The Non-Voting Members shall consist of the persons then currentlyserving in the following positions (or their respective designees, as applicable):

i. Superintendent of Eaton Community Schools;ii. Treasurer of Eaton Community Schools;iii. President of the Eaton Classroom Teachers Association or his or her designee; andiv. President of the Eaton School Personnel or his or her designee.

D. Changes in Positions or Designations. If a Member of the Board of Advisors is servingin a Member capacity due to holding a particular position and such Member ceases to hold such position for anyreason, whether voluntarily or involuntarily, then the successor to that position (or his or her designee, asapplicable) shall automatically succeed to and replace the Member on the Board of Advisors. Further, a personor entity that is permitted to designate any individual Members of the Board of Advisors may change suchdesignation from time to time upon providing advance written notice of such change to the FoundingContributor, the Board of Advisors, and the Foundation.

E. Election of Chair. The Board of Advisors, by requisite vote or written consent of itscurrent Voting Members, shall elect a “Chair” who shall be selected from one of the current Members of theBoard of Advisors. The Chair shall be responsible for delivering to the Foundation, in writing, the Board ofAdvisors’ recommendations for disbursements of the Fund’s assets.

F. Term of Office. Members of the Board of Advisors and the Chair of the Board ofAdvisors shall serve indefinite terms and shall otherwise hold office until their respective successors are elected,except in the case of earlier resignation, removal, change in position or designation, disqualification, or death.

G. Removal; Resignation. The Chair or any Member may be removed from office at anytime, with or without cause, by the requisite vote or written consent of the Voting Members of the Board ofAdvisors. An elected Chair or Member may decline to serve in such capacity or may resign from such positionat any time.

H. Meetings. The Chair may call meetings of the Board of Advisors. Upon written requestto the Chair by any Voting Member, the Chair shall call a meeting at the time requested by the requestingVoting Member.

I. Place of Meetings. All meetings of the Board of Advisors shall be held at any reasonablyconvenient location as the Chair may designate from time to time and as may be specified in the notice thereof.

J. Notice of Meetings. Written notice of any meeting of the Board of Advisors shall be (i)personally served upon, (ii) mailed by registered or certified mail, return receipt requested, or (iii) sent viaemail or facsimile, with receipt confirmation required, to each Member by the Chair or his or her designee atleast seven (7) days prior to such meeting. Notice shall be deemed given when sent (i.e., deposit in U.S. mail orconfirmation of receipt of the applicable email or facsimile) or delivered, and it shall be addressed to eachMember using the contact information provided by such Member. Every such notice shall state the time andplace of the meeting but need not state the purposes thereof. Notice of any meeting of the Board of Advisorsneed not be given to any Member, however, if waived by him in writing, whether before or after such meeting

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be held, or if he shall be present at such meeting, and any meeting of the Board of Advisors shall be validmeeting for all purposes without notice thereof having been given if all Members shall be present thereat.

K. Quorum. The presence of a majority of the Voting Members in office at the time of themeeting shall be necessary to constitute a quorum at the meeting.

L. Requisite Vote. When a quorum is present at any meeting, a majority of the votes cast byVoting Members at a meeting of Board of Advisors shall control and be considered the requisite vote forpurposes hereof. The Chair shall provide the deciding vote in any deadlocked vote among the Voting Members.

M. Participation in Meetings using Communications Equipment. Members who are notphysically present at a meeting of Board of Advisors may attend a meeting of the Board of Advisors by use ofcommunications equipment that enables the Member an opportunity to participate in the meeting and, withrespect to Voting Members, to vote on matters submitted to the Members, including an opportunity to read orhear the proceedings of the meeting and to speak or otherwise participate in the proceedings contemporaneouslywith those physically present. Any Member using communications equipment will be deemed present in personat the meeting whether the meeting is to be held at a designated place or solely by means of communicationsequipment. The Board of Advisors may adopt guidelines and procedures for the use of communicationsequipment in connection with a meeting of the Board of Advisors to permit the Board of Advisors to verify thata person is a Member and to maintain a record of any vote or other action.

N. Written Consent - Action without Meeting. Any action, which may be taken at anymeeting of the Board of Advisors, may be taken by written consent, in lieu of a meeting, if authorized by awriting signed by a majority of the Voting Members who would be entitled to notice of a meeting held for suchpurpose.

O. Compensation. Members shall not receive any compensation for serving on the Board ofAdvisors.

7. NOT A SEPARATE TRUST. The Fund shall be a component part of the Foundation. Subjectto Section 11, all money and property in the Fund shall be held as general assets of the Foundation and notsegregated as trust property of a separate trust; provided that for the purposes of determining the share of theFoundation’s earnings allocable to the Fund and the value of the principal of the Fund, the interest of the Fundin the general assets of the Foundation shall be a percentage determined by dividing the gift to the Fund by thethen value of the total assets of the Foundation, such percentage interest being subject to adjustment at the timeof each addition to or reduction of the assets of the Foundation. It is the Founding Contributor’s and theFoundation’s intention that the Fund not be classified as a donor advised fund. As a result, no individual donor(or person appointed or designated by a donor) will have advisory privileges with respect to the distribution orinvestment of amounts held in the Fund by reason of their status as a donor.

8. ADMINISTRATIVE PROVISIONS. Notwithstanding anything herein to the contrary, theFoundation shall hold the Fund, and all contributions to the Fund, subject to the provisions of the applicableOhio laws and the Foundation’s Articles of Incorporation and By-Laws. The Board shall monitor thedistribution of the Fund, and shall have all powers of modification and removal specified in United StatesTreasury Regulations Section 1.170A-9 (e)(11)(v)(B).

9. CONDITIONS FOR ACCEPTANCE OF FUNDS. The Founding Contributor and theFoundation agree and acknowledge that the establishment of the Fund herein created is made in recognition of,and subject to, the terms and conditions of the Articles of Incorporation and By-Laws (or Regulations as thecase may be) of the Foundation as from time to time amended, and that the Fund shall at all times be subject tosuch terms and conditions, including but not by way of limitation, provisions for:

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(a) Presumption of Donors’ intent;(b) Variance from Donors’ direction; and(c) Amendments.

10. CONTINUITY. The Fund shall continue so long as assets are available and the purposes of theFund can be served by its continuation. Should the Board of Advisors become dissatisfied that the Foundationis not acting in the Fund’s best interests, the Board of Advisors may request, in writing, the transfer of its assetsto an organization that is exempt from federal income tax under Section 501(c)(3) and is classified as other thana private foundation under Section 509(a)(1) or (2).

11. ACCOUNTING. The receipts and disbursements of this Fund shall be accounted for separatelyand apart from those of other gifts to the Foundation.

12. INVESTMENT OF FUNDS. The Foundation shall have all powers necessary or in its solediscretion desirable, to carry out the purpose of the Fund, including, but not limited to, the power to retain,invest and reinvest the Fund and the power to commingle the assets of the Fund with those of other funds forinvestment purposes. It is the Founding Contributor’s recommendation to the Foundation that the Fund beinvested in bank insured instruments and/or U.S. Treasuries.

13. SUCCESSORS AND ASSIGNS; ASSIGNMENT. This Agreement shall be binding upon thesuccessors and assigns of the parties, provided that neither party may assign this Agreement without the priorwritten consent of the other party. Notwithstanding the foregoing, the Foundation may assign this Agreement toa single-member limited liability company of which the Foundation is the sole owner without the necessity ofobtaining the prior written consent of the Founding Contributor.

14. COSTS OF THE FUND. It is understood and agreed that the Fund shall share a fair portion ofthe total investment and administrative costs of the Foundation. Those costs annually charged against the Fundshall be determined in accordance with the then current fee schedule identified by the Foundation as applicableto funds of this type. Any reasonable costs to the Foundation in accepting, transferring or managing propertydonated to the Foundation for the Fund shall also be paid from the Fund.

15. MISCELLANEOUS. The Agreement will be governed by the law of the State of Ohio. TheAgreement constitutes the entire agreement and understanding with respect to the Fund and supersedes all prioragreements, arrangements and understandings. The Agreement may be amended or modified by a writtenagreement between the Founding Contributor and the Foundation. In the event of ambiguities in the Agreement,no inferences will be drawn against either party solely on the basis of authorship.

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File: GBR

FAMILY AND MEDICAL LEAVE

The Board provides leave to eligible employees consistent with the Family Medical Leave Act of 1993(FMLA). Eligible employees are entitled to up to 12 work weeks (or 26 work weeks to care for a coveredservice member) of unpaid family and medical leave in any 12-month period. The Board continues to pay theDistrict’s share of the employee’s health benefits during the leave. In addition, the District restores theemployee to the same or a similar position after the termination of the leave in accordance with Board policy.

In complying with the FMLA, the District adheres to the requirements of applicable State and Federal law.

Additional information is contained in the regulations that follow this policy.

[Adoption date: June 1, 2003][Re-adoption date: April 13, 2009][Re-adoption date:]

LEGAL REFS.: Family and Medical Leave Act of 1993; 29 USC 2601 et seq.; 29 CFR Part 825ORC 124.38

3313.203319.08; 3319.13; 3319.131; 3319.14; 3319.141

CROSS REFS.: GCBD, Certified Staff Leaves and AbsencesGDBD, Classified Staff Leaves and Absences

CONTRACT REFS.: Teachers’ Negotiated AgreementClassified Staff Negotiated Agreement

Attachment G

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File: GBR-R

FAMILY AND MEDICAL LEAVE

An employee who has worked for the District for at least 12 months is eligible for 12 work weeks of FMLAleave during a rolling 12-month period, provided the employee worked at least 1,250 hours in the 12 monthspreceding the beginning of the leave. An employee may be eligible for 26 work weeks of FMLA leave during a12-month period to care for a covered service member with a serious injury or illness.

Types of Leave

An eligible employee may take FMLA leave for the following purposes:

1. birth and care of a newborn child;

2. placement with an employee of a son or daughter for adoption or foster care;

3. care for a spouse, child, parent with a serious health condition. An employee may not take FMLAleave to care for a parent-in-law;

4. recovery from a serious health condition that keeps the employee from performing the essentialfunctions of his/her job;

5. to respond to a “qualifying exigency” that arises because a spouse, child or parent is on covered activeduty or has been called to covered active duty as a member of the Armed Forces or

6. to care for a spouse, child, parent or next of kin who is or was a member of the Armed Forces and whois currently undergoing medical treatment, recuperation or therapy for either a serious illness or injurythat was incurred in the line of duty or for a serious illness or injury that existed before the beginningof active duty and was aggravated by service in the line of duty. In order to be eligible, veterans musthave been members of the Armed Forces within five years of receiving such treatment.

An employee may elect, or the Board may require an employee, to use accrued paid vacation, personal or sickleave for purposes of a family leave. An employer cannot compel an employee to use accrued medical/sickleave in any situation for which the leave could not normally be used.

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Attachment G

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File: GBR-R

Spouses Employed by the District

If a husband and wife eligible for leave are employed by the District, their combined amount of leave for birth,adoption, foster care placement and parental illness may be limited to 12 weeks.

If a husband and wife eligible for leave are employed by the District, their combined amount of leave to care fora covered service member is limited to 26 weeks.

Intermittent and Reduced Leave

Intermittent leave is leave taken in separate blocks of time due to a single illness or injury.

Reduced leave is a leave schedule that reduces the employee’s usual number of hours per work week or hoursper workday.

Intermittent or reduced leave is available for the employee’s own serious health condition; to care for aseriously ill spouse, child or parent; to care for a covered servicemember’s serious injury or illness or for leavetaken due to a qualifying exigency. Such leave may be used for the birth or adoption/placement of a child onlyif the Board agrees.

If an employee needs leave intermittently or on a reduced leave schedule for planned medical treatment, theemployee must make a reasonable effort to schedule the treatment so as not to unduly disrupt the employer’soperations.

The Board may provide such leave for medical purposes, but the Superintendent may transfer the employee to aposition which is equivalent, but more suitable for intermittent periods of leave. The employee must furnish theBoard with the expected dates of the planned medical treatment and the duration of the treatment. TheSuperintendent must authorize such leave in writing.

Benefits

The Board maintains the employee’s health coverage under the group health insurance plan during the period ofFMLA leave. Prior to the beginning of the FMLA leave, the employee should make arrangements with theTreasurer to pay the employee’s share of health insurance (e.g., family coverage).

The employee will not lose any other employment benefit accrued prior to the date on which leave began but isnot entitled to accrue seniority or employment benefits during the unpaid leave period. Employment benefitscould include group life insurance, sick leave, annual leave, educational benefits and pensions.

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Attachment G

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File: GBR-R

Notice

When the FMLA leave is foreseeable, the employee must notify the Superintendent of his/her request for leave atleast 30 days prior to the date when the leave is to begin. If the leave is not foreseeable, the employee must givenotice as early as is practical. When the employee requests pre-scheduled medical leave, the employee mustmake reasonable attempts to schedule treatment so as not to disrupt the District’s operations.

The Board may deny the leave if the employee does not meet the notice requirements.

Certification

The Board may require the employee to provide certification from a health care provider containing specificinformation required under the law if he/she requests a medical leave. If there is a question concerning thevalidity of such certification, a second and, if necessary, a third opinion can be required, both at the expense of theDistrict.

Upon the employee’s return to work, the Board requires that the employee present a fitness statement from theemployee’s health care provider certifying that the employee is able to return to work.

Restoration

When the employee returns from the leave, the Board restores the employee to the same or an equivalentposition with equivalent benefits, pay, terms and conditions of employment in accordance with Board policy.

Under certain circumstances, the Board may deny restoration to a key employee. The Board complies with thenotice requirements of the FMLA in denying restoration. A key employee is one who is among the highest paid10 percent of the employees and whose absence would cause the District to experience a substantial andgrievous economic injury.

Instructional Employees

Special leave rules apply to instructional employees. Instructional employees are those employees whose principalfunction is to teach and instruct students in a small group, or in an individual setting. This term includes teachers,athletic coaches, driving instructors and special education assistants such as signers for the hearing impaired. Itdoes not include teacher assistants or aides who do not have as their principal job actual teaching or instructing, nordoes it include auxiliary personnel such as counselors, psychologists or curriculum specialists. It also does notinclude cafeteria workers, maintenance workers or bus drivers.

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Attachment G

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File: GBR-R

Limitations apply to instructional employees who take intermittent or reduced leave. If the leave requested is:

1. to care for a family member, to care for a covered servicemember or for the employee’s own serioushealth condition;

2. foreseeable based on planned medical treatment and

3. the employee would be on leave for more than 20% of the total number of working days over theperiod the leave would extend.

The Board then may require the employee to choose either to:

1. take the leave for a period or periods of a particular duration, not greater than the planned treatment or

2. transfer temporarily to an available alternative position for which the employee is qualified, which hasequivalent pay and benefits, and which better accommodates recurring periods of leave than does theemployee’s regular position.

The following limitations also apply to instructional employees who take leave near the end of a semester forpurposes other than the employee’s own serious health condition.

1. When an instructional employee begins leave more than five weeks before the end of a semester, theBoard may require the employee to continue taking leave until the end of the semester if the leave willlast at least three weeks and the employee would return to work during the three-week period beforethe end of the semester.

2. When an instructional employee begins leave less than five weeks before the end of a semester, theBoard may require the employee to continue taking leave until the end of the semester if the leave willlast more than two weeks and the employee would return to work during the two-week period beforethe end of the semester.

3. When an instructional employee begins leave less than three weeks before the end of a semester andthe leave lasts more than five working days, the Board may require the employee to continue takingleave until the end of the semester.

In all cases, only the period of leave until the employee is ready and able to return to work shall be chargedagainst the employee’s FMLA leave entitlement. Any additional leave required by the Board is not counted asFMLA leave. However, the Board is required to maintain the employee’s group health insurance and restorethe employee to the same or equivalent job upon the conclusion of the leave.

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Attachment G

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File: GBR-R

Failure to Return

The Board is entitled to recover health care premiums paid during the leave if the employee fails to return fromleave. Recovery cannot occur if the employee fails to return because of the continuation, recurrence or onset ofa serious health condition or due to circumstances beyond the control of the employee.

(Approval Date: June 1, 2003)(Re-approval date: April 13, 2009)(Re-approval date:)

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Attachment G

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File: EFHFOOD ALLERGIES

The purpose of this policy is to establish a safe environment for students with food allergies and to supportparents regarding food allergy management. In accordance with State law, it is the policy of the Board toprovide all students, through necessary accommodations where required, the opportunity to participate fully inall school programs and activities.

The Board takes food allergies seriously and understands that food allergies can be life threatening.Recognizing that the risk of accidental exposure to foods can be reduced in the school setting, the Districtadministration is committed to minimizing risks and providing a safe educational environment for food-allergicstudents. Students with dietary needs that qualify as disabilities under State and Federal law are providedreasonable accommodation.

Substitutions to regular school meals provided by the District are made for students who are unable to eatregular school meals due to a qualifying dietary need when that need is certified in writing by the student’sphysician. Substitute meals are provided in the most integrated setting appropriate to the special needs of thestudent.

The nature of the student’s qualifying dietary need, the reason this need prevents the student from eating regularschool meals (including foods to be omitted from the student’s diet), the specific diet prescription along with theneeded substitution must be specifically stated in the physician’s statement. The District, in compliance withthe USDA Child Nutrition Division guidelines, provides substitute meals to food-allergic students based uponthe physician’s signed statement.

The administration consults with parents, school nurses and other school employees, school volunteers, studentsand community members to gather information for the development and implementation of a food allergy plan.The plan includes, but is not limited to, school-wide training programs regarding food allergy education, staffdevelopment regarding food allergy identification and management, allergy emergency drills, strategies for theidentification of students with life-threatening food allergies and management skills including avoidancemeasures, designation of typical symptoms and dosing instructions for medications.

[Adoption date: June 1, 2003][Re-adoption date:]

LEGAL REFS.: Child Nutrition Act of 1966; 42 USC 1771 et seq.Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et

seq.Rehabilitation Act of 1973, 29 USC 794ORC 3313.719; 3313.81; 3313.812; 3313.813

3314.033326.11

OAC 3301-91-01 through 3301-91-08

CROSS REFS.: ACB, Nondiscrimination on the Basis of DisabilityEF, Food Services ManagementEFB, Free and Reduced-Price Food ServicesEFF, Food Sale StandardsEFG, Student Wellness ProgramIGBA, Programs for Students with DisabilitiesJHCD, Administering Medicines to Students

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EATON HIGH SCHOOLFINAL GRADUATION LIST

June 2012

Regan Lynn AlfordKatelin Marie AnspaughJonathan Roberts BaldwinZachary Tyler BeareCaleb Allen BelongiaCasey Leigh BindewaldSamuel Neil BorstJoshua Dane BoydMichael Andrew BrookshireJordan Kai BryantTaylor Elizabeth BuffenbargerAshley Nicole BullenCatherine Elizabeth BurdetteChristopher Donald BuriffAbigail Elaine BurrowsJonathon Gary CaulleyNathan Bradford ClarkKathleen Marie ClyburnAshley Nicole CookAdam Joseph CotnerSteven Charles Eugene CoxAbby Lynn CrowellRaleigh Owen DaleErica Colleen DavisTimothy Ryan DavisTyler John Scott DavisWhitney Jo DelkLynsey Ann DukeSarah Elaine DukeRachel Ann DunbarEmmalea Morgan DyerWilliam Harley Elam, IIDarion Robert ElifritzChristopher Thomas EvansDamon Jacob EwryTownshend Maxwell FennerAndrew Jacob FentAndrew Joseph Jackson Fenton

Kateland Dovie FieldsRandy Owens ForteVictoria Jeanne FoxCole Ryan FrenchCourtney Nicole GaleyClifford Robert GareyShane Connard GarrettLeslie Danielle GeorgeNathaniel David GevedonDillon Lee Gilbert

Nathaniel Morgan GoseDakota Glenn GreggKahlie Michelle Clark HakeTyler Jacob HardinConnor Michael HarrisAmanda Lynn HatmakerEmily Elizabeth HawnDerek James Richard HeiserHope Elizabeth HessMax Dylan HinkleZachary Charles HodappA’Lisha Danielle HoffLindsey Rae HolsappleDakota Mae HornerCorey Isaac HuntBilly Joseph Alan HustonAprill Nikole JacksonChristopher Dylan Thomas Janney

Katelyn Marie JenkinsShelby Elizabeth KingAshley Deanne KiracofeIvan Sergeyevich KoutsopatriyBryan Lee LakeNicholas Aaron LehmanTylor Austin LehrMeagan Nicole LindsayMara Lynn LovelyDerek Robert LucasLevi Allen LudyArah Olivia LutherLiberty Megan MargrettDustin Jay MarshallJacob Keith MayabbJoseph Patrick McCaffertyAndrew Michael McKeeRyan Christopher MillerCourtney Edwin MobleyAnna Elizabeth MooreNaisha Renae MorrisHunter Lee MorrowCasey Dane MowenCraig Daniel MoyerJacob Daniel MyersMallory Shyanne NapierStevi Morgan NeffShaylice Karina NievesNicholas Michael OrihoodDanielle Nicole Overholts

Austin Charles PearsonBrett Robert PetroRobert Mackenzie PieperKaitlyn Michelle PierattZackary Brian PoolRyan Scott ReasorEvan Christopher ReeceMackenzie Alexis ReedMandy Moriah ReedAlan Joseph RennerBrandon Joseph RennerLacey Rene’ RexrodeChad Deward RichardsChristopher Logan RitchieEmily Elizabeth RitchieCheyenne Renee SarverKelse Michelle SchaeffWilliam Andrew SchillingDisha Nilesh ShahDevin Robert SmithJames Michael SmithRachel Elizabeth SmithTyler James SnyderDustin Lee SteppKatie Marie StevensVictoria Danielle StevensAaron Mitchell StobaughTaylor Jill SullivanBrady Scott SwainKaila Grace SwopeMegan Elizabeth TackettEmily Anne TadlockBrett Allan TaylorJalen Michael TaylorBrooke Danielle TiptonHunter Morgan TrunckDevan Laine VanWinkleKenneth Velez, Jr.Harley Rebecca ViceBlake Tyler VoilesMolly Margaret WalworthChristian Matthew WebbMegan Nicole WhiteJared Ray Carson WinklerShannon Marie WinterAaron Paul Wise

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I. Opening of the Meeting - Eaton Community Schools · 2017. 8. 9. · D. Susan Kiracofe, Library...

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Transcript of I. Opening of the Meeting - Eaton Community Schools · 2017. 8. 9. · D. Susan Kiracofe, Library...