I have attached a file to this email by selecting the paperclip on the bottom of the page.
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Transcript of I have attached a file to this email by selecting the paperclip on the bottom of the page.
Sending an e-mail with an attachement
I have attached a file to this email by selecting the paperclip on the bottom of the page.
Making groups
I have created a group by ticking all of the people I wanted tio add to it and then selecting ad group and naming it IT Team
Sending a reply
A reply allows you to easily continue a conversation with someone using email without having to keep typing in the name of who you ant to send it too.
Setting up an automatic reply
I have gone onto settings, selected `out of office reply on` and then typed the message into the field.
Archives
You can put emails into an archive so they no longer fill up the inbox but are still there in an easily accessible place where you can find them whenever you need. This can be very useful.
Labels and Folders
I have made some new labels that I have named IT work which both contain e-mails.
BCC
I have now sent an email using a BCC , this can be useful to send an email to multiple people but the receiver of the email will be unable to see the other people you have sent the email too.
Emails not workingIf the email is not working the first thing that you should attempt is making sure that the physical connection is plugged in to both the computer and the wall. Another thing that could potentially be faulty is the internet provider. They could be having some issues which are stopping you from accessing the internet. You should also check that the internet light is green before you decide to ask for assistance. If it is green but the internet is still not working you should proceed to get additional help. It may also be worth checking that the internet is working as they do occasionally go down. However if I can not see any obvious problems with the connection I should report the issue to the internet service provider.
Dangers of e-mails
• If there is an attachment it could contain malicious software or viruses
• It could be a fake account asking for personal details such as bank numbers
• There could be an inappropriate image or links to unsuitable websites that could harm your computer.
Tip 1.Use an appropriate name , you need a
name that makes it easy to tell that its you , this is why you should always
avoid using nicknames or anything like that , the best kind of names normally include you name so if you were called John Smith you would name yourself
Jsmith or JohnS.This makes it easy for people who don’t know your email address to
easily tell that it is you. JohnSjohn
IIXXZEmailmageeZX
XII
Tip 2.Try not to use slang or
shortened versions of words , as it come across
as informal and makes you look like your not taking
the job seriously
ThxPlzCyaLol
Thank youPlease
ByeHaha
Tip 3.Don’t use capital letters all
the time , its important to use it at the right times but not on every letter of every
word because it makes it look like your shouting at
the reader.
A
a
Tip 4.Be concise , the person
your Emailing probably gets a lot of emails every day and doesn’t have time
to read through every single one , especially not if they are really long , so get to the point quickly and try not to make the
Email too long. --------------------------------------------------------------------------------------------------------
-------------.
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Tip 5.Proof read your email
before you send it , you need to make sure that there are no spelling or
grammar mistakes and that everything you typed made
sense.
Reply
Subject
Bcc
Forward
Cc
Attachment
A reply is an email that you send to someone as a reply to an email
that they have sent you in the past.
Forwarding an email is when you send an email that you have
already sent out to someone in the past , this would usually be to a different person but can be done
to the same person.
Cc is short for “carbon copy”, it allows you to send messages to
more than one person at once , so you can send one email to as
many people as you need, without having to write it out again.
Bcc means “blind carbon copy”, it is the same as a carbon copy except for that the field that
shows who else you sent the mail to doesn’t show in the message , so people will not know who else
you sent the message too.
The subject box allows you to state what the subject of the
email is , the person receiving the email can then easily look at the subject and see if it an important
email or not.
An attachment is a file that you send with the email , for instance
you could send an email with a word file attached which allows
the receiver of the email to download the word file.
1. First, create a message template.2. Click Home > New Email.3. In the message body, type the message that you want to send as your
automated reply.4. In the message window, click File > Save As.5. In the Save As dialog box, in the Save as type list, click Outlook Template.6. In the File name box, type a name for your message template, and then
click Save.7. Now, create a rule to automatically reply to new email messages.8. Click Home > Rules > Manage Rules & Alerts.9. In the Rules and Alerts dialog box, click New Rule.10. Under Start from a blank rule, click Apply rules on messages I receive, and
then click Next.11. Under Which condition(s) do you want to check?, check any criteria that you
want, and then click Next. Typically, you don’t need to check any items.12. Under What do you want to do with the message?, check reply using a
specific template.13. Under Step 2: Edit the rule description (click an underlined value), click a
specific template.14. In the Select a Reply Template dialog box, in the Look In box, click User
Templates in File System.15. Select the template that you created in the previous section or one that you
have created or downloaded, and then click Open.16. Click Next.17. Check any exceptions to the auto-reply rule. It’s common not to add any
exceptions.18. Click Next.19. Under Step 1: Specify a name for this rule, type a name for the auto-reply
rule, and then click Finish.
How to make an automatic reply