HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each...
Transcript of HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each...
![Page 1: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/1.jpg)
1
HYFL/HSC
MatchResultForm
&PlayerRegistration
System
UserGuide
www.hyfl.website
![Page 2: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/2.jpg)
2
CONTENTS
SectionTitle Page
1.TheClubSecretaryfunction 3
2.TheManagerfunction 7
2.1CompletingaLeagueMatchResultForm 10
2.2CompletingaCombinationMatchResultForm 12
2.3CompletinganUnplayed/DefaultedFixtureForm 14
3.Passwords 15
4.PlayerPhotographsandDocumentation 15
5.Support 16
Versioncontrol:
V1-September2015
V2-August2016
V3-September2016
V4-July2017
![Page 3: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/3.jpg)
3
1. TheClubSecretaryfunction
AfterloggingontotheHYFLwebsite,www.hyfl.website,selecttheSystemLoginbuttonandthiswilltakeyoutotheloginscreen.
Pleasenote.Throughoutthisguide,wheretheadviceisto‘select’,thismeansclickingonit‘once’.
Also,itispossibletohavemorethanoneClubSecretaryonthesystemandthismaybeofuseifyouhavealotofteamstoregisteronthesystemoryouhavedifferentSecretariesfortheHYFLandHSC.
TohaveasecondSecretaryaddedtothesystem,youwillneedtoemailtheLeaguewithdetails(fullnameandemailaddress)andrequestsuchanaddition.
Youwillbefacedwithaloginscreen,enteryourusernameandsystempassword.ThesewillbeinanemailsenttoyouremailaddresswhentheLeaguesetyouuponthesystem.
Youare‘stronglyadvised’tochangeyourpasswordthe‘firsttime’youlogintothesystem-forsecuritypurposes.
Onceloggedin,youwillseethefollowingscreen:
TheHomescreenisthedefaultscreenandwillshowallsubmittedMatchResultFormsatahigh-levelandMatchDetailsforyourclubi.e.thekeyinformationforeachmatch;DateofMatch;Age-group;Division/Group;Competition;HomeTeamwithscore;AwayTeamwithscore;MatchformIDandSubmittingTeam.ThisscreencanalsobeviewedbyselectingMatchandthenMatchDetails.ThiswillobviouslybeblankuntilMatchResultFormshavebeensubmittedbyyourClub.
Yourfirsttaskinusingthesystemistosetupdetailsforyourclubmanagers–i.e.thosewhowillsubmitMatchResultFormsforeachteamonaweeklybasisandregisterPlayersonthesystem.Thiscanbetheteammanager,teamadministrator,fixturessecretary,orindeedyourself–indeedanyonewhoyounominatetosubmittheformofaweeklybasis(andthismustbedoneforEACHteamyouhaveenteredintheHYFL/HSC).
TodothisyoushouldhoveroverHomeorclickthedownwardarrowalongsideit.ThiswillthenbringuptheRegisterfunctionwhichyouclickonandusetoaddmanagerdetails(nameandemailaddress)ofyourteamsandyoumustgiveeachauniqueUserNameandPassword–seebelow.Typeinthemanagers’namesandselecttheirTeamfromthelistgivenbyclickingthedownwardarrow.
TheUserNameandPasswordcanbeanythingandwillsenttotheemailaddressentered.ItiscommonforaUserNametobeeitherthenameofthepersonortheemailaddressoftheuserbutdoesnothavetobe.Pleaseensuretheloginidismeaningfulandnotjustafewcharacterse.g.U7asthiscaneasilybereplicatedbyotherclubsandcauseproblems.AnentryforTelephoneisoptional.Youmustsetaninitialpasswordforeachperson–wesuggestyouensurethisisatleast6charactersinlength.
![Page 4: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/4.jpg)
4
Whenamanagerhasbeensuccessfullysetupyouwillreceiveamessagefromthesystemadvisingthatanemailhasgonetotheuser(Manager/Administrator)givingthemausernameandpasswordtologinwith.
Pleasenotethatifyouhaveateammanagerthatrunsmorethanoneteamforyourclubthenitisessentialthattheyhaveadifferentusernameandpasswordforeachteamasitisthesethatidentifytheuserandtheirteamtothesystem.
SelectingtheClubbuttonwillshowallteamswithinyourclub.ThiswillshowtheManagerdetailsyouhavesetupforeachteam,althoughnottheusernameandpassword.
YouwillbeabletoviewmanagerdetailsbyclickingonView.
Ifyouneedtoremoveamanageroradministratorforanyreasonthenyouwillneedtoclickon'Managers'andthenselectthemanager/administratoryouwishtoremoveandthenclick'Remove'.Pleaseensureyoudonotthenleavetheteam'managerless'.Note.Itispossibletohavemorethanonemanageroradministratorperteam.
AsaClubSecretaryyoucanviewplayersbyselectingateamandthenclickingonPlayersbutyoucannotaddthemwithinthisscreen.
IfyouneedtoaddPlayersorsubmitaMatchResultFormonbehalfofoneofyourteamsthenyouneedtousetheLogInbutton.ThisthenlogsyouinasthemanageroftheselectedteamandgivesthesamefacilitiestoaddPlayersorsubmitaMatchResultFormasamanagerhas.AsyouarenoweffectivelythemanagerofthatteamyoucanalsoAddandViewplayersasthemanagerisabletodo.(SeethesectionTheManagerfunctiontoseeinstructionsonhowtodoanyofthesethings).PleasenotethatifsubmittingaMatchResultFormonbehalfofyourmanagerthenyoushould‘sign’theformwithyourownnameandnothis/hers.
SelectingMatchandthenMatchDetailsgivesyouthesamescreenastheHomescreenwhichwillshowanyresultssubmittedbyyourclubmanagersindateorder.However,byselectingamatchand
thenthe buttonthiswillallowyoutoseeandprintanysubmittedMatchResultFormfortheselectedmatch.
IfyouareloggedinasamanagerthenthelogoutfunctionatthetoprightofthescreenwilllogyououtasthatmanagerandreturnyoutoyourClubSecretaryscreen.
![Page 5: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/5.jpg)
5
PlayerTransfers(betweenclubs)
TransferringplayersisaSecretaryfunction.
Itrequiresthesecretaryoftheclub‘gaining’theplayertosendanemailtothesecretaryoftheclub‘losing’theplayer,and,importantly,copyingintheLeagueExecutiveOfficer,AndyLowe([email protected]).
Theemailshouldcontainthefollowingdetails:
1. Thenarrative‘PlayerTransferRequest’inthesubjectheaderoftheemail.2. Thefullname(firstandsurname)oftheplayer.3. Thenameoftheclubandtheexactteamheiscurrentlyregisteredwith.4. Thenameoftheclubandtheexactteamhewishestojoin.
Onreceiptoftheemailthesecretaryoftheclub‘losing’theplayershouldsatisfythemselvesthattheplayerhasnooutstandingdebtorkittotheirclub.
Oncesatisfiedthatthetransferisokaytogoahead,thesecretaryoftheclub‘losing’theplayershouldthensenda‘replytoall’emailconfirmingthattheyacceptthetransfer.ThisemailMUSTbesentwithinatleast7daysofreceiptoftheoriginalemail.
Theclub‘losing’theplayerMUSTalsosend(post)theplayer’soriginallaminateIDcardtotheLeagueExecutiveOfficerwithintwodaysofthe‘replytoall’emailreferredtoabove.
The‘replytoall’emailwillbereceivedbytheLeagueExecutiveOfficerwhowillbeawareofthetransferrequestandexpecttoreceivethelaminateIDcardshortlyafterwards.
Iftheclub‘losing’theplayerisunabletoacceptthetransferrequest,theymust‘replytoall’givingfulldetailsastothereasonsforbeingunabletoallowthetransfertoproceedatthattime;thisalsoMUSTbesentwithinatleast7daysofreceiptoftheoriginalemail.Oncethisissueisresolvedthentransferrequestshouldberepeated.
WhentheLeagueExecutiveOfficerisinreceiptoftheemailacceptingtheplayertransferANDtheoriginallaminateIDcard,thentheLeagueExecutiveOfficer(NOTthetwoclubsinvolvedinthetransfer)willRemovethatplayerfromtheteam‘losing’theplayerandAddthatplayertotheteam‘gaining’thatplayer.Atthattime,theLeagueExecutiveOfficerwilladvisebothclubsbyemailthatthetransferhasbeenactioned.
UntilALLoftheabovehasbeenprocessedandactionedthentheplayertransferhasNOTbeeneffected.
Followingthis,anewlaminateIDcardwillbeproducedandsenttotheclub‘gaining’theplayer.
PlayerTransfers(betweenteamsinthesameclub)
TransferringplayersisaSecretaryfunction.
TheclubsecretaryshouldemailtheLeagueExecutiveOfficer,AndyLowe([email protected]).
Theemailshouldcontainthefollowingdetails:
1. Thenarrative‘PlayerTransferRequest’inthesubjectheaderoftheemail.2. Thenameoftheclub.3. Thefullname(firstandsurname)oftheplayer.
![Page 6: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/6.jpg)
6
4. Thenameoftheexactteamheiscurrentlyregisteredwith.5. Thenameoftheexactteamhewishestojoin.
TheclubMUSTalsosend(post)theplayer’soriginallaminateIDcardtotheLeagueExecutiveOfficer.
WhentheLeagueExecutiveOfficerisinreceiptoftheemailrequestingtheplayertransferANDtheoriginallaminateIDcard,thentheLeagueExecutiveOfficer(NOTtheclubortwoteamsinvolvedinthetransfer)willRemovethatplayerfromtheteam‘losing’theplayerandAddthatplayertotheteam‘gaining’thatplayer.Atthattime,theLeagueExecutiveOfficerwilladvisetheclubbyemailthatthetransferhasbeenactioned.
UntilALLoftheabovehasbeenprocessedandactionedthentheplayertransferhasNOTbeeneffected.
Followingthis,anewlaminateIDcardwillbeproducedandsenttotheclub/team‘gaining’theplayer.
PlayerDe-Registration
De-registeringplayersisaSecretaryfunction.
Aclubmayseektocancelaplayerregistration,atanytime,byreturningtheplayerlaminateIDcardtotheLeagueexecutiveOfficerwithanotetoexplainthatyouwishtode-registertheplayer.Uponreceiptofthis,theLeaguewillthencanceltheregistrationonthesystem,andadvisetheclubofsuchaction.UntilALLofthattakesplace,theplayerremainsaregisteredplayerforthatclub.
Whenyouhavefinishedusingthesystem,youshouldlogout.
![Page 7: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/7.jpg)
7
2. TheManagerfunction
AfterloggingontotheHYFLwebsite,www.hyfl.website,selecttheSystemLoginbuttonandthiswilltakeyoutotheloginscreen.
Pleasenote.Throughoutthisguide,wheretheadviceisto‘select’,thismeansclickingonit‘once’.
Youwillbefacedwithaloginscreen,enteryourusernameandsystempasswordandclickonthekeysymbol.Yourusernameandpasswordwillbeinanemailsenttoyouremailaddresswhenyourclubsecretarysetsyouuponthesystem.
Youare‘stronglyadvised’tochangeyourpasswordthe‘firsttime’youlogintothesystem-forsecuritypurposes.
Onceloggedin,youwillseethefollowingscreen:
TheHomescreenwillshowdetailsofanymatchresultsyouhavesubmittedtothesystem.ThiswillbeblankuntilyouhavesubmittedaMatchResultForm.Thereafter,itwillincrementthroughtheseasonwithanypreviousresultsyouhavesubmitted.
SelectingtheClubbuttonwillshowdetailsforyourteamonly–thesystemknowsyourteambyyourlog-on.
Registeringyourteam’splayersonthesystemIntheClubscreen,ifyouclickonyourTeamandthenclickPlayersitwillshowtheplayersalreadyaddedtoyourteam.IfitisthefirsttimeyouhavegonetothisscreenthenyouwillneedtoaddplayersbyclickingPlayersandthentheAddbutton.Youthenneedtoentereachplayer’sFirstandLastNameandtheirdateofbirthinDD/MM/YYYYformat.(Oncesuccessfullysetup,theplayerwillbeautomaticallyselectablewhencompletingtheMatchResultForm.)
ToViewyoushouldselectaplayerbyclickingonhiminyourlistandyouwillseehis/herdetails.
Changesrelatingtoaddingplayers,effectivefromthe2017/18season:
1. Youneedtouploadaplayerphotoandadocument(seesection4,payingcaretoeverythingthere,particularlythe‘IMPORTANTNOTE’insection4.3)provingdateofbirth,whichcanbeaplayerregistrationcardfromlastseason,abirthcertificate,amedicalcardorapassportdetailspage.YoudothisusingtheChooseFilefacilityavailableonthescreen(forPlayerImageandDocumentImage)whichcanbeusedtoselecttheimagesyouhavesavedonyourelectronicdevice.
2. Theplayer’sregistrationnumberwillbegeneratedbythesystemandnotmanuallyentered.Adateofregistrationwillalsobesystemgenerated.Boththesefieldswillonlybegeneratedsubjecttoafullandcompleteinputofplayerdetailsandtwoimages(photoanddocument).Youneedtotabpastboththesefieldsafterenteringthedateofbirthtoselecttheplayerimage.
NB.Youarestronglyadvisedtocheckthatallfieldsarepresentandcorrectasyoudonothavethefacilitytoedityourinput.
![Page 8: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/8.jpg)
8
3. ManagerswillbeunabletoEditplayersdetailsandifthisbecomesnecessarythenyouarerequiredtorequestthisoftheLeagueExecutiveOfficerviaemailwithfulldetails.
4. Thesystemwillcheckthatnoteamexceeds20playersforUnder7toUnder16teamsor25playersforUnder17andUnder18teams.IfyoureachthislimitandneedtoaddmoreplayersthenyourClubSecretarywillberequiredtoadvisetheLeaguewhichplayersshouldnolongerberegisteredinyourteam(seepage6).OnlytheLeaguecaneditorremoveplayersfromateam.
5. Thesystemwillcheckforvaliddateofbirthrangesforeachage-groupandrejectinvaliddates.
6. TheLeaguesystemnowallowsplayerstoberegistereduptoadayinadvanceofagamebutdoesnotallowplayerregistrationsonSundays,regardlessofwhethertheteamhasascheduledmatchornot.(Playerregistrations,therefore,canonlyoccuronMondaythroughtoSaturday).
7. WhenyouhavesuccessfullyaddedtheplayerstoyourteamyouwillbeabletoprintatemporarylistofplayersshowingtheirfullregistrationdetailsandphotousingthePlayerPrintbutton.ItisintendedthatthistemporarylistwillonlybeusedforamaximumofafewweeksuntilyoureceivetheplayerIDlaminates.AsthelistwillbeprintedonA4paper,youareadvisedtoretainitinaplasticwalletandkeepindryconditions.Thereisnolimittothenumberoftimesthiscanbeprinted.PleasenotethatplayerIDlaminatesshouldbeavailablemuchsoonerthanpreviousseasonsandiftheyarenotreceivedwithinacoupleofweeksofregisteringyourplayersthenthisshouldbetakenupwithyourClubSecretary(towhomalllaminatesaresent).PleasenotethatusingthePrintbuttonwillopenanewwindow.Whenyouhavefinishedwiththescreen,clickoutofthatwindowtoreturntothepreviousscreen.
ToViewyoushouldselectaplayerbyclickingonhiminyourlistandyouwillseetheirdetails.
TheMatchbutton
HoveringyourmousepointeroverMatchwillgive2possibleselections.MatchResultFormandMatchDetails.
YouwouldclickonMatchResultFormfollowingamatchwhenyouwanttosendinyourformtotheLeague/Combination(within2daysofthematchtakingplace)–seethenextsectionsonhowtodothis.YouwouldclickonMatchDetailsifyouwantedtoviewapreviouslysubmittedmatchresultform,althoughthisviewisalsoavailableontheHomescreen.
IfyouclickonMatchResultFormyouwillbefacedwithascreenwhichallowsyoutoentermatchdetails.Severalimprovementshavebeenincorporatedintheon-lineform,notavailableinamanuallycompletedmatchresultcard,topreventerrorsincompletingtheform.
Thebutton willallowyoutoseeandprintanysubmittedMatchResultFormforamatchthatyouselectfromtheHomescreen.
![Page 9: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/9.jpg)
9
Amendingyouremailaddressortelephonenumberheldbythesystem
Ifyouneedtoamendyouremailaddressortelephonenumberthesystemholdsforyou,youcandothisbyclickingonyournameatthetop-rightofthescreen.ThiswillshowyourFirstName,LastName,EmailaddressandTelephonenumber.Youcanoverwritetheemailaddressortelephonenumberandthenclickthe'Update'buttontosaveittothesystem.Youdonotneedtoenteryourpasswordtodothis.althoughthisfunctionalsoallowsapasswordchange-seesection3,Passwords.
Whenyouhavefinishedusingthesystem,youshouldlogout.
![Page 10: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/10.jpg)
10
2.1 CompletingaLeague(HYFL)MatchResultForm
PAGE1(NB–thissystemisNOTtobeusedforCountyFAcupmatches)
DateofMatch-youselectfromaCalendarwhenclickingonthebox.
Age-Group–Thiswillbeautomaticallyselectedforyoufromyourlogindetailsaswillyourplayers.
Competition–Youmustselectfrom‘League’,‘ChallengeCup’or‘ChallengeTrophy’(beaccurate)
Division/Group–IfaLeaguematch,youcanselectfrom‘Premier’to‘6’.Ifyoudon’tselectoneofthe7possibledivisionsthenwhenyougotomovetothesecondscreenitwillflaganerrorwhichyouwillneedtocorrecti.e.enteradivision.NB.Thesystemdoesnotknowwhatdivisioneachteamisinandwillallowyoutoenteranincorrectdivision–sopleaseenterthesecarefullyandaccurately.
IfaCuporTrophymatchitwillautomaticallyenter‘N/A’foryou.CupandTrophymatchesatUnder17andUnder18willallowselectionofteamsinbothage-groups.
HomeTeamandAwayTeam-requiresyoutoenterthefirstfewcharactersofanHYFLteam–afteronecharacterthesystemwillselectteamswiththosecharactersintheirnamee.g.selecting‘K’firstwillbringupKensingtonDragons,KinjaYouthandKodakbutaddingasecondcharacter‘e’wouldthenshowonlyKensingtonDragons.NB.Becarefultoselectthecorrectteamasyouwillbepresentedwithmorethanonepossibilityforanyclubwithmorethanoneteaminanyage-groupe.g.TeamNameU12AorTeamNameU12B.Pleaseensureyouselectateamnameanddonottypeit.
HomeTeamandAwayTeamScore–isself-explanatory(beaccurate).
Playerselectionisthenextpartoftheformandalltheplayersinyoursquadwillhavealreadybeenaddedtotheformandyouneedto‘tick’thebox(byclickingonit)alongsideeachplayer’snameifthey‘actuallyplayed’inthematch.Thosetickedwillbeaddedtoyourform.
Oncethishasbeendoneyouhavecompletedthefirstpartoftheformandshouldclick‘Next’atthebottomofthescreenandthiswilltakeyoutothesecondandlastpageoftheform.Ifyouhavefailedtofilloutcertainfieldsthenthesystemwillnottakeyoutothenextpageunlessyoucorrecttheerrorstatedinanerrormessage.
PAGE2
CompletingthesecondpageoftheLeagueform
Youneedtoanswer‘Yes’or‘No’tothe4questionsyouarefacedwithbyclickingoneofthem,althoughthesystemautomaticallydefaultsto‘Yes’.Thequestionsare:
Didthepitchhavetherequiredbarriers,conesandmarkings? Yes
No
Wasthepitchsize/condition,goalsandchangingroomsadequate? Yes
No
Didyouropponentplayers,managementandspectatorscomplywiththeCodes?Yes
No
DidyoucheckyouropponentplayersIDcards? Yes
No
Ifyouanswer‘No’toanyofthesequestionsyouMUSTaddacommentintheboxbelow.YoucanalsoaddanyobservationsinthisboxevenifyouansweredYEStoanyofthe4questions.
![Page 11: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/11.jpg)
11
NextistheRefereesection.YouareaskediftherefereewasappointedbytheLeaguewithadrop-downtoallowyoutoselect‘Yes’or‘No’.ThedefaultfortheLeagueis‘Yes’butifyouneedtoselect‘No’clickonthedownwardarrowtoselect‘No’.
Followingthis,youarerequiredtoenterthenameofthereferee.Ifyouanswered‘Yes’,thenbytypinginthefirstcharacterofthereferee’sfirstnameyouwillbepresentedwithpossibleselectionscontainingthatcharacter.Ifyouwanttoadd‘KeithChamberlin’thenselect‘K’andyouwillbepresentedwithanumberofnamescontainingtheletter‘K’.‘Ke’willreducethislistfurtherbut‘Kei’willpresentyouwiththeonlytwoKeithsonthecurrentrefereeslist.Selectthecorrectoneandthiswillbeenteredforyouinthebox.
Iftherefereeisnotleague-appointedthenyoushouldselect‘No’andyouMUSTtypetheirfirstandlastnameinthebox–nonameswillappearunlessyouhaveenteredthereferee’snamebeforeasthesystemwillrememberit.
Referee’smarkoutofa100requiresyoutoenteramarkbetween0and100.Ifyourmarkis‘60’orlessthenyouarerequiredtogiveafullexplanationintheboxbelow.Bydoingthis,itmeansthatyoudonothavetosubmitaseparatewrittenreporttotheReferees’Officer.Ifyourscoreisabove‘60’butyoustillwanttoaddarefereecommentthenyoucandosobyaddingyourcommentstotheboxbelow.
Finally,youarerequiredtoaddyournamebytypingitintheboxPrintyournameanditwillappearintheboxbelow.DependingonwhetheritisfullyshownbelowyoumayneedtoclickonTypeitbelow.Ifyoudonotenteranamethentheformwillgiveanerrormessageuntilyouenterone.Thesystemwillrememberyoursignatureforuseafterthefirsttimeoftyping.
Whenyouarereadytosubmittheform,clicktheSubmitbutton.(IfyourealiseyouhavemadeamistakeonthefirstpageoftheformyoucanclickonthePrevbuttontogobackandcorrectit.Onceyouhaveclicked'Submit'pleaseallowthesystemtocompletethesubmissionbeforeclickinganyfurtherbuttons.
Aftersubmittingtheformthesystemwillpresentyouwithascreenconfirmingitssuccessfulsubmission-seebelow.IfyouthenclickonMatchDetails(orHome)youwillseethesubmittedresultonyourscreen.
Thebutton willallowyoutoseeandprintthatforminitsentirety(oranyother)foramatchthatyouselectfromtheMatchDetailsorHomescreen.
NB–onceyouhavesubmittedaformyoucannoteditordeleteit–sopleasecheckalldetailsbeforesubmission.
![Page 12: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/12.jpg)
12
2.2 CompletingaCombination(HSC)MatchResultForm
Page1
DateofMatch-youselectfromaCalendarwhenclickingonthebox.
Age-Group-Thiswillbeautomaticallyselectedforyoufromyourlogindetailsaswillyourplayers.
Competition–ForanHSCmatchitwillautomaticallyenter‘Combination’foryou.
Group–IfaCombinationmatchyoucanselectfrom‘A’to‘H’usingthedrop-downarrow.Ifyoudon’tselectoneofthe8possibledivisionsthenwhenyougotomovetothesecondscreenitwillflaganerrorwhichyouwillneedtocorrecti.e.enteragroup.NB.Thesystemdoesnotknowwhichgroupeachteamisinandwillallowyoutoenteranincorrectgroupasyoucanonamatchresultcard-pleaseenterthesecarefullyandaccurately.
HomeTeamandAwayTeam-requireyoutoenterthefirstfewcharactersofaHSCteam–afteronecharacterthesystemwillselectteamswiththosecharactersintheirnamee.g.selecting‘K’firstwillbringupKensingtonDragons,KinjaYouthandKodakbutaddingasecondcharacter‘e’wouldthenshowonlyKensingtonDragons.NB.Becarefultoselectthecorrectteamasyouwillbepresentedwithmorethanonepossibilityforanyclubwithmorethanoneteaminanyage-groupe.g.TeamName‘U10A’orTeamName‘U10B’.
HomeTeamandAwayTeamScore–isself-explanatory(beaccurate).
Playerselectionisthenextpartoftheformandalltheplayersinyoursquadwillhavealreadybeenaddedtotheformandyouneedto‘tick’thebox(byclickingonit)alongsideeachplayer’snameifthey‘actuallyplayed’inthematch.Thosetickedwillbeaddedtoyourform.
Oncethishasbeendoneyouhavecompletedthefirstpartoftheformandshouldclick‘Next’atthebottomofthescreenandthiswilltakeyoutothesecondandlastpageoftheform.Ifyouhavefailedtofilloutcertainfieldsthenthesystemwillnottakeyoutothenextpageunlessyoucorrecttheerrorstatedinanerrormessage.
Page2
CompletingthesecondpageoftheCombinationform
Youneedtoselectoneofthe4optionsforthefollowing8questionsbyclickingonthebuttonforExcellent,Good,FairorPoor.ThedefaultisExcellentsopleaseensureyoudothiswithsomethought.
Referee Excellent Good Fair Poor
OpponentPlayers Excellent Good Fair Poor
OpponentManagement Excellent Good Fair Poor
OpponentSpectators Excellent Good Fair Poor
PitchSize Excellent Good Fair Poor
PitchCondition Excellent Good Fair Poor
GoalSize Excellent Good Fair Poor
ChangingRooms Excellent Good Fair Poor
Youthenneedtoanswerthefollowing2questionsbyselecting‘Yes’or‘No’.
![Page 13: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/13.jpg)
13
DidyoucheckyouropponentplayersIDcards? Yes No
Didthepitchhavetherequiredbarriers,conesandmarkings? Yes No Ifyouenter‘Poor’toanyofthe8questionsor‘No’toatleastoneofthefollowingthenyouMUSTwriteacommentintheboxbelow.Regardlessofyourmarking,youcanmakeanycommentyouwishinthisbox.NextistheRefereesection.YouareaskediftherefereewasappointedbytheCombinationwithadrop-downtoallowyoutoselect‘Yes’or‘No’.(ItislikelythatonlytheUnder11age-groupintheCombinationwillhaveCombination-appointedreferees).ThedefaultfortheCombinationis‘Yes’butifyouneedtoselect‘No’clickonthedownwardarrowtoselect‘No’.
Followingthis,youareREQUIREDtoenterthenameofthereferee.Ifyouanswered‘Yes’,thenbytypinginthefirstcharacterofthereferee’sfirstnameyouwillbepresentedwithpossibleselectionscontainingthatcharacter.Ifyouwanttoadd‘KeithChamberlin’thenselect‘K’andyouwillbepresentedwithanumberofnamescontainingtheletter‘K’.‘Ke’willreducethislistfurtherbut‘Kei’willpresentyouwiththeonlytwoKeithsonthecurrentrefereeslist.Selectthecorrectoneandthiswillbeenteredforyouinthebox.
IftherefereeisnotCombination-appointedthenyoushouldselect‘No’andMUSTtypetheirfirstandlastnameinthebox–nonameswillappearunlessyouhaveenteredthereferee’snamebeforeasthesystemwillrememberit.
Finally,youarerequiredtoaddyournamebytypingitintheboxPrintyournameanditwillappearintheboxbelow.DependingonwhetheritisfullyshownbelowyoumayneedtoclickonTypeitbelow.Ifyoudonotenteranamethentheformwillgiveanerrormessageuntilyouenterone.Thesystemwillrememberyoursignatureforuseafterthefirsttimeoftyping.
Whenyouarereadytosubmittheform,clicktheSubmitbutton.(IfyourealiseyouhavemadeamistakeonthefirstpageoftheformyoucanclickonthePrevbuttontogobackandcorrectit.
Aftersubmittingtheformthesystemwillpresentyouwithascreenconfirmingitssubmission.IfyouthenclickonMatchDetails(orHome)youwillseethesubmittedresultonyourscreen.
Thebutton willallowyoutoseeandprintthatforminitsentirety(oranyother)foramatchthatyouselectfromtheMatchDetailsorHomescreen.
NB–onceyouhavesubmittedaformyoucannoteditordeleteit–sopleasecheckalldetailsbeforesubmission.
![Page 14: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/14.jpg)
14
2.3CompletinganUnplayed/DefaultedFixtureForm
This form is available by clicking, as you would, for completion of a Match Result Form.
IfyouclickonMatchResultFormyouwillbefacedwithascreenwhichallowsyoutoentermatchdetails.Foranunplayedfixture,youshouldentervaliddetailsinthe‘DateofMatch’,‘Competition’,‘Division/Group’and‘HomeTeam’and‘AwayTeam’andthenclickthe‘Postponed’boxbelow.
ThiswilltakeyoutoascreenthatallowsyoutoentertherelevantdetailsfortheUnplayedMatch.The‘Reason’fieldgivesyouadrop-downboxthatgivesthe5mostcommonreasonsforthematchbeingunplayed–selectoneofthese.Ifnoneofthesearerelevanttoyourmatchbeingunplayedthenselectthesixthwhichis‘OtherReason’.Reasons,4,5and6onthedrop-downboxwillcauseatextboxtobeopenednamed‘Explanation’inwhichyouneedtoprovideafullexplanationofthereasonsrelatingtothematchbeingunplayed.
Ifenteringoneofthefirst3reasons,thendetailsofhowtheadviceforthematchbeingpostponedwasgivenshouldbeentered.Theseshouldincludethenameofthepersonwhoadvisedofthepostponement,whotheyadvisedandthedateandtimeoftheadvice.
Whenallofthefieldshavebeencompleted.Click‘Next’andthiswillcompletetheform.
Thebutton willallowyoutoseeandprintanysubmittedMatchResultFormorUnplayed/DefaultedFixtureFormforamatchthatyouselectfromtheHomescreen.
![Page 15: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/15.jpg)
15
3.Passwords
Whenauser(ClubSecretaryorManager)isregisteredonthesystem,theusernameandpasswordchosenforthemissentviaemailtotheemailaddressregisteredonthesystemforthem.
Whenyouwanttologintothesystem,youwillneedtheusernameandpasswordyouhavebeengiven.Youcanchangethispassword,anditisrecommendedthatyoudo,byclickingonyourlogindetailsatthetop-rightofthescreenandyouwillbeinvitedtoenterandconfirmanewpassword.Confirmationofthechangewillbeemailedtoyou.
Ifyouforgetyourpasswordthenthereisa‘ForgottenPassword?’linktoclickonbelowthepasswordboxontheontheSystemLoginscreen.Clickthisandanewpasswordwillbesenttoyouremailaddress,whichyoucanchange.(Iftheemailisnotreceivedthenpleaseensurethatyouchecktheregisteredemailaddressand,ifnecessary,yourspambox.
4.PlayerPhotographsandDocumentation
Clubsarerequiredtotakephotographsoftheirplayersandtheirproofofdateofbirthdocumentsanduploadthemtothesystemusingthe‘Browse’functionalityonthePlayer/Addscreen.Thephotographsshouldbestoredonanelectronicdevice(PC,laptop,tablet,pad,ormobilephone)whichallowsthemtobeuploadedtotheMatchResultFormsystem.
4.1Takingplayerphotographs
Playerphotographsarerequiredtobeinthesameformatandqualityaspassportphotos.Thismeansthattheyshouldbetakenheadandshouldersonly,incolour,withaplaincreamorlightgreybackgroundtoenablethefacetobeclearlyrecognisable.Playersshouldnotbewearinghatsorglasses.PhotographsuploadednotmeetingtheserequirementsarelikelytoberejectedbytheLeague.
Playerphotographsaremostlikelytobetakenonmobiledevices,phonesortabletsorpads,andtheseshouldbetakenholdingthedeviceinportraitmodeandnotlandscape–aspertheexamplebelow.
Ifthephotographistakenwithacamerathenthecamerashouldbeturnedsidewaysandnotheldinthestandardway.
![Page 16: HYFL/HSC Match Result Form & Player Registration System ......submit Match Result Forms for each team on a weekly basis and register Players on the system. This can be the team manager,](https://reader033.fdocuments.in/reader033/viewer/2022060906/60a1639aa2396440541d350e/html5/thumbnails/16.jpg)
16
Itisimportantthattheplayeriscentredinthephotographasthesecanbeinmanydifferentsizes-somephonesorcamerastakephotographsof20megapixelsorevengreaterthanthis.Thismeansthatthesoftwarehastoresizethephotoonupload.
4.2Playerdocumentation
Aswellasplayerphotographs,thereisarequirementforproofofdateofbirthdocumentationtobeuploadedforeachplayer.Thisdocumentationcanbeanimageoflastseason’sregistrationcard,apassportdetailspage,abirthcertificateormedicalcard.
Thedocumentationcanbephotographedusingamobiledevice,phoneortablet,acameraorcanbeascannedimageandshouldbetakeninlandscapeformat.
4.3Uploadingaplayerphotographortheirdocumentation
Inbothcases,theAddplayerfunctionhasaChoosefilebuttontoallowthemanageroradministratortoselectthecorrectfilecontainingtheplayerphotographortheirproofofdateofbirthdocumentation.FollowinguseoftheChoosefilebuttonthecorrectfileshouldclickedontoselectanduploadthedocumentorimagetotheplayerpage.
PLEASENOTETHATTHETIMETOUPLOADANIMAGEISDEPENDANTUPONYOURSYSTEMUPLOADSPEED–PLEASEBEPATIENTASALARGEIMAGEANDASLOWSYSTEMUPLOADSPEEDMAYTAKEAMINUTEORMORETOCOMPLETE.
OncethesehavebeensuccessfullyuploadedthiscanbecheckedusingtheViewbutton.
IMPORTANTNOTE.Duringextensivetesting,itbecameclearthatdifferentdevicesmayshowplayerphotos,takeninportraitmode,inlandscapemode.ThisappearstobetrueofiPhonesbutnottheAndroidphoneswehavebeenabletotest.Camerasseemtoshowphotosastaken.Forthisreason,wehavehadtoimplementarotatebutton alongsidetheimageswhichwillallowyoutorotatethephotountilitshowsinportraitmodewhichishowtheywillbeneededformanagerPrintsandtheHYFLlaminate.Pleaseensurethatyouusetherotatebuttonifnecessary.
Whenallplayerinformation,includingthephotoanddocumentation,hasbeensuccessfullyuploadedthenthesystemwillgenerateaplayerregistrationnumberanddateofregistration.
5SUPPORT
Onthelog-inpagethereisa‘SUPPORT’button.
Thiscanbeusedtoemailanyquestions/queries/issuesyoumayhave.
Thisgoesthroughtooursystemsupportteamandtheywillrespondassoonastheycan.
PleasedonotemailtheLeaguedirectlywithany‘system’issues;usetheSupportbutton.
ENDofDOCUMENT