Hurricane and Disaster Planning (Business Continuity) T. Michael Self, CPEA FDEP, West Palm Beach T....
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Transcript of Hurricane and Disaster Planning (Business Continuity) T. Michael Self, CPEA FDEP, West Palm Beach T....
Hurricaneand
Disaster Planning(Business
Continuity)
Hurricaneand
Disaster Planning(Business
Continuity)
T. Michael Self, CPEAFDEP, West Palm BeachT. Michael Self, CPEAFDEP, West Palm Beach
Objectives . . .
During this session on natural disaster and business continuity planning, the basic concepts involved in plan development, implementation, and maintenance will be explored. Each attendee should be able to carry away from this session the tools necessary to begin the development of such a plan or to be able to further enhance existing plans
EvaluateEvaluate
ModifyModify
ImplementImplementScheduleSchedule
TrainingTraining
CoordinaCoordinatete
ExerciseExerciseGoalsGoals
AuthorityAuthority
PlanPlanComponentsComponents
EmergencyEmergencyPlanningPlanning
LegalLegal AffairsAffairs
RegulationRegulation
PlanninPlanningg
TeamTeam
BudgetBudgetManagement Management CommitmentCommitment
AuditAudit
ResourcesResources
HazardsHazards
IntegratIntegratee
AnalyzAnalyzee
Pieces of the Puzzle
Initial Plan DevelopmentGeneral or Specific?
Establish a Planning Team Use a standard format
Emergency Planning
Fires Severe Weather Hazardous Material Spills Transportation Accidents Natural Disasters Terrorism Utility Outages
Four Step Process
Step 1 -- Establish a Planning Team Step 2 -- Analyze Capabilities and Hazards Step 3 -- Develop the Plan Step 4 -- Implement the Plan
Emergency Planning
Step 1 - Establish a Planning Team
Form the Team Establish AuthorityIssue a Mission Statement Establish a Schedule and
Budget
Form The Team
Team Size Group Of Expertise Specialized Planning Section Specific Individual
Establish Authority
Management Commitment
Planning “Authorization”
Clear Lines of Authority
Issue A Mission Statement
Should be the basis for the plan
“. . .the safety of our employees, their families and property . . . to ensure business continuity . . . this natural disaster plan . . .”
Establish A Schedule And Budget
Time (weeks)Time (weeks)ActivityActivity 0 1 2 3 4 5 6 7 8 9 100 1 2 3 4 5 6 7 8 9 10
Pre-Planning DataPre-Planning DataCollection & ReviewCollection & Review
Develop Scope, Goals,Develop Scope, Goals,& Objectives& Objectives
In-House Record ReviewIn-House Record Review
Management InterviewsManagement Interviews
Employee InterviewsEmployee Interviews
Walk-throughWalk-through
Plan DevelopmentPlan Development
TrainingTraining
Step 2 - Analyze Capabilitiesand
Hazards
Current Status Community and External
Organizations Codes and Regulations Critical Products, Services
and Operations Internal Resources and
Capabilities External Resources Insurance resources,
requirements, or limitations
Business Vulnerabilities Potential Emergencies Probability of Specific
Emergency Human Impact -
Injury/Death Property Impact Business Impact Internal and External
Resources
Remember . . .
When assessing resources, remember that community emergency workers - police, paramedics, firefighters - will focus their response where the need is greatest. Or they may be victims themselves and be unable to respond immediately. That means response to your facility may be delayed.
Step 3 - Develop The Plan
Executive SummaryIncident Management ElementsResponse Operations and ActivitiesDocumentationResources
The development process begins . . .
Scope, Goals and Objectives
Scope
Organizational and/or geographical boundaries
Criteria to be employedTime period (if necessary)Risks associated with the
planned activities
Scope, Goals and Objectives
GoalsDefine what you hope to achieveNumerical goals?Descriptive goals?Do the goals provide measurable
parameters?
Goals will ultimately establish your planning objectives
Scope, Goals and Objectives
ObjectivesClearly identify results or
performance expectedIdentify who, what, when, where, and
how muchDo they relate to your goals?Are they achievable?
Writing “The Plan”
Plan Components Executive Summary Emergency Management Elements Emergency Response Procedures Support Documents Resources
Develop Training
Establish a training schedule
Have one person, team, or a departmentresponsible for developing a trainingschedule.
Outside Coordination?
Government Agencies FDEP LEPC FDCA
Government Requirements for Reporting
Other Corporate Offices?
Step 4 - Plan Implementation
Plan Integration into SOPsTraining, Drills, and ExercisesPlan Evaluation and Modification
Plan Integration into SOPs
Must become part of the corporate culture
Management and employee supportAll levels within the organization
involved in evaluating and updating the plan as needed
Training, Drills, and Exercises
Planning considerations - who, what, when, where & how
Training Activities - employee training, tabletop exercises, operational training exercises, evacuation drills
Plan Evaluation and Modification
Conduct formal annual audits of the plan
After trainingFacility changesNew processes introduced
Summary
We have covered the basic concepts involved in business continuity plan development, implementation, and maintenance. Each of you should be able to carry away from this session the tools necessary to begin the development of such a plan or to be able to further enhance existing plans
That’s A
ll Folk
s!
That’s A
ll Folk
s!
Business ContinuityBusiness Continuity