HUMAN RESOURCES DEPARTMENT RESOURCES DEPARTMENT FORM TITLE PROMOTION PAGE 3 VERSION 1.4 LAST UPDATED...

HUMAN RESOURCES DEPARTMENT

FORM TITLE PROMOTION PAGE 1

VERSION 1.4 LAST UPDATED DATE 24.04.2017

SOP OWNER HR SYSTEMS APPROVAL

Documents: SOP Promotion

Step 1 Go to the KAUST Portal link, fill in your user ID and password and click enter.

Step 2 On the top of the portal, click on the HR administrator tab.

https://portal.kaust.edu.sa/irj/portal






Step 3 Then on the left hand side of the portal screen, go to the Employee-Related Services and click on the Start Request option.

Step 4 If you are working on HR Administrator role for the first time since log-on then you will see the Employee Search page.

Otherwise you may see other object search functions like Position, Organization Unit, Job, etc.

If it’s not at Employee Search option then choose Employee as the Category from drop down menu.






Step 5 In Search criteria choose Employee in the 3rd column and click Search button.

It is possible to search via the name of the employee, then instead of typing is the employee number you can enter the name in this field. See Below:






Step 6 From the correct employee, click on the Menu icon, select the menu path, PROCESSES -> Personnel Admin -> Promotions

Step 7

New window for requesting Promotion form for Employee will open.

Please note: Your internet browser must be set to allow pop-up in order for this to work. If you need assistance, please contact IT Helpdesk.

The Employee information is retrieved from the systems.






Step 8

Select the reason for Promotion from the drop down list.

Step 9

Enter the effective date of the promotion, under normal circumstance the effective date should be the beginning of the month.

Step 10

The system allows the employee to be promoted to a vacant position of higher grade.

Or for the employee to stays in existing position, which is broadbanded for a promoted grade.






Step 11 Add the attachments which are related to the Promotion in the Attachment section

available at the top

Step 12

The incremental percentage will be shown from the Recruitment step of the workflow.

Salary information is not available at the initiator step of the workflow.

The requestor can provide increment information within the Justification comment box with reason for recommendation.

Step 13

Use the Justification/Comments box, to provide more details to the approver with regards to why the employee is recommended for promotion and salary increment.






Step 14

Click the Check button, the system will verify your entry and inform you if any part of the form needs correcting. Once all critical errors are resolved then click on the Send button to submit the request.

Step 15

The promotion approval requests have been saved and awaiting approval.






Dean / VP

Initiator

Director,

People Services

Pathway for Promotion (M1-M3), (P4-P7)

CFHRO






Dean / VP

Initiator

Director,

People Services

Pathway for Promotion (R3-R6), (L3-L5)

CFHRO






Dean / VP

Initiator

Director,

People Services

Pathway for Promotion (P1-P3), (C1-C6), (S2-S5) & Teachers






Dean / VP

Initiator

Director,

People Services

Pathway for Promotion (R1-R2), (O1-O2)






Standard Operating Procedure

1. Purpose

The purpose of the document is to explain the process of promotion of an employee in the organization unit. Promotion is regarded as the movement of a person to a position which is classified at a higher level.

2. Scope

This shows the form that is filled out by the initiator and followed by approver.

3. Validations

Any regular employee is recommended for promotion only if the PMP rating is greater than 2 during the previous evaluation period.

Any regular employee is eligible only if he/she has completed two (2) years of service, OR one (1) year since recent promotion.

Faculty promotion is handled by the faculty promotion committee.

Promotion of Managerial Personnel (M1 - M3), Professional Personnel (P6-P7)

CFHRO Upon recommendation of the functionally responsible VP or equivalent level

Promotions of Professional Personnel (P1-P5), Teachers, Security Staff (C1-C6) and Support Staff (S2-S5)

Director, People Services

Upon recommendation of the functionally responsible VP or equivalent level

4. Responsibilities

All the approvers as shown in the workflow.

5. Initiator

Manager/Business Manager/HR Coordinator

HUMAN RESOURCES DEPARTMENT RESOURCES DEPARTMENT FORM TITLE PROMOTION PAGE 3 VERSION 1.4 LAST UPDATED...

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