FAS  Technology  Renewal

NEW THIS UPCOMING ACADEMIC YEAR

• Canvas (course websites) • HarvardKey (login & password) • Info Security campaign (awareness campaign) • Office 365 (email & collaboration) • Harvard Phone (next generation phone) • my.harvard (student information system)

AUG SEPT

OCT

NOV

2016

Canvas Fall Start Up HarvardKey Office 365

Harvard Phone

my.harvard Info Security

FAS Timeline:

UNIVERSITY TECHNOLOGY: CURRENT STATE

3

Which of my twelve different

login/ passwords do I use here?

How do I share this large data file and still keep my

info secure?Hmm, what did I do with that paper

study card?

Why is my College course

site different from my DCE course site?

Why can’t I find an HMS

email address?

It’s hard to work

remotely and when you are

on the go.

Older technologies and platforms not supported on devices

Learning Management Systems

4 Student Information Systems, many paper-based processes

12 Login/password combinations, on average, per person

12 Email/calendar systems across the University

20Multiple, fragmented info security tools/systems

UNIVERSITY TECHNOLOGY: FUTURE STATE

4

Which of my twelve

login/ passwords do I use here?

How do I share this large data file with just a few

colleagues and still keep my info secure?

I am still submitting

paper study cards. There has to be a better way!

It takes so much time to move my

FAS course content to a

different platform to teach at DCE.

One Harvard, but no one Harvard email or

calendar?I can’t

access this on my

tablet or mobile.

Universal | Integrated | Powerful | Simple | Secure

Canvasmy.harvard

HarvardKey

Office 365

Harvard Phone

Info Security

CANVAS FOR HARVARDWHAT IS CHANGING?

• Canvas replaces Course iSites as the University’s learning management system (LMS)

• Open source LMS that supports/enhances teaching and learning - Simplified course administration- Modules for organizing learning content- Gradebook and SpeedGrader- Synchronized syllabus and calendar- Extensibility through open standards- Tablet and mobile friendly- Works with my.harvard

5

CANVAS FOR HARVARDIMPORTANT DATES & MILESTONESThe University is well on its way to a move to Canvas:

- In spring 2015, 30% of courses used Canvas - In AY 14-15, 93% of undergrads took a course with Canvas site

In fall 2015: - Canvas will be the default for FAS - Other Schools using course iSites are planning migration surge

By June 30, 2016, all course iSites will have migrated to Canvas

Non-iSites Schools are migrating to Canvas too: - HKS: Sharepoint to Canvas - HBS: Desire2Learn to Canvas - HMS: launching new MD program on Canvas

6

Standard iSites (department and bio sites) will be retired by July 2016 and replaced by OpenScholar, Sharepoint, and other options.

HARVARDKEYWHAT IS CHANGING?

• HarvardKey will replace PIN and other credentialing. • Benefits include:

– A single login name and password for nearly everything, for life – Enhanced information security standards, no requirement to

change passwords annually – Easier on-boarding process for new hires

7

HARVARDKEYWHAT IS THE TIMELINE?

• HarvardKey will “go-live” on September 22 for alumni and October 6th

for FAS and others

– New users will be prompted to claim their HarvardKey – Existing PIN users will have the option to claim a HarvardKey at

their discretion – During the claiming process, users will be asked to choose a new

password and provide recovery information – Users can continue to use PIN and FAS login until they are

ready to transition

8

OFFICE 365 FOR HARVARD

• Office 365 will be University-wide

• Already migrated: Central Admin, SPH, GSE, Radcliffe, HDS • HMS, HLS, and most of FAS will migrate in FY16

• Enhancements include: – University-wide common directory and calendaring – Web-enabled, access from anywhere with any device – Web-based access to Office Professional Plus suite of applications

(Word, Excel, etc) – Virtually unlimited storage and ability to share large files

• Account migrated by HUIT Support Services, near seamless migration

mso.harvard.edu10

HARVARD PHONE

• Harvard Phone will transform and modernize the current phone system starting in the fall of 2015 (FAS will be scheduled in 2016)

– Modern system: phone service on your desk phone, soft phones (computers), or cell phones

– Direct calls to reach you where you are, not just at your desk, with a single phone number (no need to give out cell number)

– Standard set of collaboration tools across the University: instant messaging, voice, video, desktop sharing and conferencing (future).

phone.harvard.edu

11

Harvard Phone

MY.HARVARD STUDENT INFORMATION SYSTEM WHAT IS CHANGING?

• The new my.harvard student information system is revitalizing the way students, faculty, advisors, and staff interact with the University

• The new system replaces or enhances nearly 40 decentralized systems and processes, including many previously paper-based and locally managed processes – Faculty activities, streamlined – Student essentials, online – Advising experience, enhanced – Reporting, revolutionized

• Integrated and coordinated with Canvas and other TLT resources

Video: https://www.youtube.com/watch?v=CI0I5n-lyjU

12

MY.HARVARD STUDENT INFORMATION SYSTEM WHAT IS THE TIMELINE?

• Launched Student Financials module and Student Information Analytics data warehouse in March to replace university-wide term billing mainframe system.

• Curriculum management went live in January to academic departments, who are finishing their work to build new catalog; new course search engine began beta testing on May 13 and will be released to all Harvard users on July 6.

• In fall 2015, my.harvard rolls out to the community – August: Self-service portal for FAS, SEAS, and HDS students,

faculty, advisors, and departmental staff – September: First term of online enrollment for FAS and HDS

13

UNIVERSITY TECHNOLOGY: FUTURE STATE

14

Which of my twelve

login/ passwords do I use here?

How do I share this large data file with just a few

colleagues and still keep my info secure?

I am still submitting

paper study cards. There has to be a better way!

It takes so much time to move my

FAS course content to a

different platform to teach at DCE.

One Harvard, but no one Harvard email or

calendar?I can’t

access this on my

tablet or mobile.

Universal | Integrated | Powerful | Simple | Secure

Canvasmy.harvard

HarvardKey

Office 365

Harvard Phone

Info Security