Document

Exhibitor, SponSorShip & AdvErtiSing opportunitiES

Make the most of your marketing dollars and allow us to shine the spotlight on your company at the Midwest Propane Gas Convention. Over 600 propane markers gather in the Midwest once a year allowing you to meet with decision makers while maximizing your time and money.

Pay for your Exhibit SPacE or SPonSorShiP in full by octobEr 1St and Pay laSt yEar’S PricES.

Exhibit, SponSorShip and advErtiSEmEnt opportunitiES

Changing with our worldApril 29 – MAy 1, 2010 | indiAnApoliS, indiAnA

15th AnnuAl ConvEntion And trAdE Show

indiAnA ConvEntion CEntEr

Exhibiting and SponSoring at thE 15th annual midwESt propanE gaS ConvEntion and tradE Show will allow you to:• uncovernewbusinessopportunitiesforyour

company • demonstrateyourproductsandservicestoqualified

professionals• developrelationshipswithnewandvaluedcustomers• makecontactswithhardtoreachdecisionmakers• offersolutionstothechallengesattendeesface• sendthemessagethatyouareactiveinand

supportive of the industry

Nothingdoesmoreforyourbottomlinethantherightpeoplelearningaboutyourservicesandproducts.Takeadvantage of this excellent opportunity! Return the enclosed agreement today!

what Can you ExpECt?•FREEregistrationsforyourexhibitpersonnelwith

access to all events •FREE mailing list of advance registrants prior to the

convention•FREEcarpetinginallaislesand10’x10’booths•FREE attendee mailing list following the convention •FREE company listing in the Convention Program•Lastyear’spriceswhenyoupayinfullbyOctober1,

2009•6hoursofexclusiveTradeShowtime•Exhibitspacereservedonafirst-come,first-servedbasis

•Announcementofyourparticipationtoallregistrantsin advance

•Discountonregistrationfeesforadditionalexhibitpersonnel

•Hundredsofqualifieddecisionmakersinattendance

highly influEntial markEtErS attEnd thE tradE Show

AttendeescomefromacrosstheMidwesttovisitwithexhibitors.ThemajorityoftheattendeesarefromIllinois,Indiana,Kentucky,Michigan,andOhio.

Atthelastconventionover93%oftheattendeeswerethedecisionmakerfortheircompanyorinfluencethedecisionsbeingmadeandformorethanhalfofthesedecisionmakers,thisistheonlyConventiontheyattendedlastyear!

2010 agEnda

thurSday, april 29, 201011:00 a.m. Golf Outing 2:00p.m.–3:30p.m. Registration2:00p.m.–3:30p.m. TruckMove-In6:00p.m.–7:30p.m. OpeningReception friday, april 30, 2010 EmployEE day

7:30a.m.–7:00p.m. Registration8:00a.m.–12:00p.m. StateBoardMeetings8:00a.m.–2:00p.m. ExhibitorMove-In12:00p.m.–1:15p.m. LunchonOwn1:15p.m.–2:30p.m. KeynoteSpeaker2:45p.m.–3:30p.m. PERCSeminar3:45p.m.–4:45p.m. EducationalSeminars4:00p.m.–7:00p.m. TradeShow6:00p.m.–7:00p.m. HappyHouronthe TradeShowFloor Saturday, may 1, 2010 EmployEE day

7:30a.m.–12:30p.m. Registration8:00a.m.–9:00a.m. EducationalSeminars8:30a.m. SpouseEvent9:00a.m.–12:00p.m. TradeShow11:00a.m. SilentAuctionCloses12:00p.m.–4:00p.m. TradeShowMove-Out12:15p.m.–2:00p.m. SupplySeminar& Luncheon

inCrEaSE your rEturn on invEStmEnt by purChaSing a full rECognition paCkagE. ThebenefitsandsavingsfoundwithFullRecognitionPackagesareunsurpassed.Thesepackagesprovidevisibilityandaccesstoattendeeswithexhibitspace,advertising space in the convention program and sponsorship recognition – all at a discounted price. Full Recognition Packages are a cost effective way to reachkeydecisionmakersbefore,duringandaftertheconvention.Themoreyourcompany’slogoisseen,themoreitwillberemembered.Makethemostofyourparticipation and your marketing dollars today!

Benefits of a Full Recognition Package • Premiumvisibility-yourcompany’snameisvisiblemultipletimesinfrontofkeydecisionmakers

• Appreciationfromattendees–industryleaderswill notice and appreciate your support throughouttheconventionandrememberyourcompany long after the event

• Savemoney–packagesaredesignedtoofferyouthe most recognition and contact with attendees at a discounted price

• Rightoffirstrefusalofyourselectedsponsorshipin 2010

• Righttoselectyourexhibitboothlocationfor2010,priortonon-sponsoringcompanies

• Acknowledgementinattendeeconfirmationletters• Companylogointheregistrationbrochureaspossible,basedonprintdeadlines

• Companylogointheconventionprogram• AcknowledgmentontheMidwestPropaneGasAssociationwebsite

• Anelectroniclistofattendeespriortoandfollowing the convention

diamond paCkagE Paid in full bEforE octobEr 1, 2009 $6,710Paid in full aftEr octobEr 1, 2009 $7,930• 10’x10’boothinapremiumlocation• Coloradvertisementonoutsidebackcoverofthe

convention program• Onecomplimentarygolfregistration• 9complimentaryconventionregistrations• Choiceofoneofthefollowingsponsorships:

o cEntEr tradE Show loungE Youwillbethecenterofallthetradeshowaction

when you sponsor the furniture in the center lounge. CocktailtableswillbelocatedinthecenterofthetradeshowflooralongwiththeSilentAuction.When attendees gather at the center lounge to networkandrelax,theywillseeyourlogoonthecocktailtablesandonasigninthecenterloungearea. You may also provide promotional material for your company to place in the lounge.

o lunch buffEt New this year is lunch during the supply seminar on Saturday.Yourcompanylogowillbedisplayedforalltoseewhenyousponsoroneofthelunchbuffets.

o oPEning KEynotE SPEaKEr

HelpkicktheConventionoffrightwithapowerfulspeaker that will motivate and inspire attendees. Your companylogowillbeonasignwelcomingattendeestotheroomandonthelectern.Arepresentativefromyourcompanycanbeonhandtomeetwithattendeesandmaydistributenotepadsandorpensforattendeestotakenotes

Visit www.midwestpropanegasconvention.com for even more benefits of a Full Recognition Package.

Allpackagesarepricedfora10’x10’booth.Ifyourequireatruckspace,addtheamountbelowtothe

abovepackageprices paid bEforE or 10/1/09 paid aftEr 10/1/09 10’x30’truckspace$786.50 $929.50 10’x40’truckspace$1,301.30 $1,538 10’x50’truckspace$1,815 $2,145

platinum paCkagE Paid in full bEforE octobEr 1, 2009 $5,060Paid in full aftEr octobEr 1, 2009 $5,980•10’x10’boothinacornerlocation•Full-pagecolorinsidecoveradvertisementinthe

convention program•8complimentaryregistrations•Choiceofoneofthefollowingsponsorships:

o namE badgES

Sponsorthenamebadgesandyourcompanylogowillappearoneveryattendee’snamebadgewornthroughout the convention. Your company logo willbeseenbyhundredsofmarketersandtheiremployees in attendance.

o nEcK cordS

Welcome attendees to the convention and keep your name in the spotlight for the entire convention with your company name printed on neck cords for thenamebadges.Imagineseeingyourcompanyname on every convention attendee as they visit the tradeshow,attendeducationalsessionsandotherconvention activities.

o Saturday bEvEragE brEaK

AttendeeswilltakeadvantageofthebeveragebreakinbetweensessionsonSaturdayandyouwillbethe center of attention. Your company logo will bedisplayedonasigninthebreakarea.Youarewelcometoenhanceyoursponsorshipanddistributeyour company’s notepads and pens.

o Show bagS

Attendeesandtheiremployeeswillcarryabagwith your logo everywhere they go throughout the convention.

o SuPPly SEminar ProvidingvaluableinformationtoattendeeswhoattendtheSupplySeminarwillputyourcompanyinthespotlight.Yourcompanylogowillbedisplayedon the lectern during the seminar and on a sign outside the meeting room.

gold paCkagE Paid in full bEforE octobEr 1, 2009 $3,410 Paid in full aftEr octobEr 1, 2009 $4,030•10’x10’booth•Fullpageblackandwhiteadvertisementinthe

convention program•7complimentaryregistrations•Choiceofoneofthefollowingsponsorships:

o box lunchES for thE golf outing

Yourcompanyrepresentativewillbeonhandtogreetgolfersastheyreceiveaboxlunchfromyourcompany.Yourcompanynameandlogowillbeona sign posted in the lunch area and you have the opportunity to place a sticker of your company’s logoontheboxlunch.

o convEntion ShuttlES

Your company logo and one of your employees willtravelthroughtheIndianaConventionCentertransporting grateful attendees from the entrance to theexhibithall.

o friday bEvEragE brEaK

AttendeesappreciatearefreshingbeveragebreakbetweentheseminarsonFriday.Yourcompanylogowillbedisplayednexttothebeveragestationthanking you for your generosity.

o friday SnacK brEaK

AttendeeswillenjoyadelicioussnackduringabreakbetweentheseminarsonFriday.Yourcompanylogowillbedisplayednexttothesnackstation thanking you for your generosity.

o oPEning rEcEPtion food Station

Yourcompanylogowillbeonthesignnexttooneof the food stations at the Opening Reception.

o rEgiStration brochurE

Your company logo will appear on the outside cover oftheRegistrationBrochurethatismailedtoover6,000Marketers.

SilvEr paCkagE Paid in full bEforE octobEr 1, 2009 $2,970 Paid in full aftEr octobEr 1, 2009 $3,510• 10’x10’booth•2/3pageadvertisementintheconventionprogram•6complimentaryregistrations•Choiceofoneofthefollowingsponsorships:

o convEntion nEwSlEttEr

Yourcompanylogowillbeonthefrontcoverofthefirstpieceofinformationthatismailedtoover6,000potentialattendees.

o convEntion Program

Standoutandbenoticedwhenyousponsorthemostvisibleprintedmaterialdistributedduringtheconvention. Your company logo will appear on the outside cover of the program given to all attendees.

o golf tournamEnt cartS

YourcompanywillbeinthespotlightatoneofIndiana’spremiergolfcoursesduringthisyear’sgolf tournament. Your company logo will travel the courseonthecartsusedbygolfers.

o haPPy hour SnacKS

Attendeeswillappreciateasnackwhiletheyvisitexhibitorsonthetradeshowfloorduringthetradeshowopening.Yourcompanylogowillbeonasignnexttothetable.

bronzE paCkagE Paid in full bEforE octobEr 1, 2009 $1,760Paid in full aftEr octobEr 1, 2009 $2,080•10’x10’booth•1/3pageadvertisementintheconventionprogram•5complimentaryregistrations•Choiceofoneofthefollowingsponsorships:

o bEvEragE ticKEtS

TreatyourcustomerstoacocktailduringFriday’shappyhouronthetradeshowfloor.Youmaydistribute100drinkticketswithyourcompanylogobeforeandduringthereception.

o convEntion SurvEy

Leavealastingimpressionandsponsortheconvention survey. Your company logo will appear oneverysurveysentouttoover1,000attendees.

o dirEctional Sign

Yourcompanylogowillbeplacedinthetopsectionofan8’highx4’widesignplacedinhightrafficareas to provide direction to attendees while in the Convention Center.

o Educational SESSion

Sponsoringaneducationalsessionexposesyourcompany directly to the decision makers. Marketers will appreciate your efforts in educating and updating them on the latest advancements and trends intheindustry.Yourcompanylogowillbeonthelectern and you may pass out company notepads and pens as people enter the session.

o Exhibitor coffEE brEaK YourcompanylogowillbeonasignoutsidetheexhibitorloungeduringoneofthecoffeebreaksforExhibitors.

o golf holE

Yourcompanylogowillbeseenbyallgolfersonthe sign at the golf hole you sponsor during the golf tournament.

o mintS at rEgiStration

Attendeeswillbeabletopickupyourlogoonadeliciousmintwhentheypickuptheirbadgeatregistration.

o SPouSE EvEnt

Backbypopulardemandisthefashionprogram,breakfast,andprivateshoppingexperienceatNordstromonSaturdaymorning.Yourlogowillappear on a sign next to the stage for the duration of theprogramandbreakfast.

Exhibit booth

paid bEforE 10/1/09 paid aftEr 10/1/0910’x10’Booth $1,100 $1,30020’x30’Peninsula $7,920 $9,36020’x50’Peninsula $13,200 $15,60010’x30’Vehiclespace* $1,754.50 $2,073.5010’x40’Vehiclespace* $2,268.75 $2,681.2510’x50’Vehiclespace* $2,783 $3,289

* The space you rent for your vehicle/truck display must accommodate your vehicle/truck, plus any table and/or chairs desired. The vehicle/truck spaces must have a vehicle or truck displayed or the cost of 10’x10’ booths equal to the size of the vehicle/truck space will be assessed.

individual itEmS

frEE aCCESS to ConvEntion aCtivitiES

ExhibitingcompaniesareprovidedFREEregistrationsforaccesstotheTradeShow,EducationalSessions,TradeShowReceptionandtheTradeShowLunch.Additionalregistrations,allowingfullaccesstoallconventionactivities,areavailableataspecial,reduced,perpersonregistrationpriceof$25.ListedbelowisthenumberofFREEnamebadgesyouwillreceive:

10’x10’booth 4badgesEachadditional10’x10’booth 4morebadgesAllvehicle/truckspaces 6badges pervehicle/truckspace

additional CoSt for high traffiC arEaS

PremiumSpaces-Add$100toyourpriceCornerBooths-Add$50toyourprice

advErtiSE in thE ConvEntion program

Receive a return on your advertising investment throughout the year when you advertise in the ConventionProgram.TheProgramincludestheconventionagenda,educationalinformationandadetaileddirectoryofexhibitors,makingitahandyreferenceguideforattendeestousebackattheoffice.StandoutandbenoticedwhenyouadvertiseintheConventionProgram.Thisisthemostvisibleprintedmaterialdistributedduringtheconvention,makingitaninvestment with ample return. Reserve your space today!

Advertisement Sizes RatesFullPage 31/2”wx81/2”h $3502/3Page 31/2”wx53/4”h $2501/3Page 31/2”wx23/4”h $150Colorinsidefrontcover 4”wx9”h $750Colorinsidebackcover 4”wx9”h $650Coloroutsidebackcover 4”wx9”h $850

blaCk & whitE advErtiSEmEntS

ArtisrequiredbyMarch19,2010.Advertiser-provided.pdffilesarepreferred,althoughcamera-ready/laserprintedartisaccepted.Advertisementsizesmustbeaslistedaboveandmustbeblackandwhite.E-mailthe.pdffiletopropane@conventionmanagers.com.Nomodificationswillbemade.ImproperlyformattedartworkwillbereturnedtotheadvertiserandnorefundoftheadvertisementcostwillbegivenafterNovember13,2009.

CovEr Color advErtiSEmEntS

ArtisrequiredbyMarch19,2010.ColorlaserofadwithMACformatdiskcontainingQuark,Photo-ShoporIllustratorfilemustbereadyforoutputandmustbetheexactsizeaslistedabove.Markdiskwithnameandtelephonenumberofthepersonwhocreatedthefile.Maildiskore-mailthefiletopropane@conventionmanagers.com.Nomodificationswillbemade.Improperlyformattedartworkwillbereturnedtothe advertiser and no refund of the advertisement cost willbegivenafterNovember13,2009.

SponSorShip

Allsponsorshipsareavailableforindividualpurchase.Thepriceandthesponsorshipoptionsarelistedbelow.Please refer to the packages for the descriptions of each option.

$5,000 SponSorShipS - SElECt onE

oCenterTradeShowLoungeoLunchBuffetoOpeningKeynoteSpeaker


oNameBadgeso Neck CordsoSaturdayBeverageBreakoShowBagsoSupplySeminar


oBoxLunchesfortheGolfOutingoConventionShuttlesoFridayBeverageBreakoFridaySnackBreakoOpeningReceptionFoodStationoRegistrationBrochure


o Convention Newslettero Convention ProgramoGolfTournamentCartsoHappyHourSnacks

$550 SponSorShipS - SElECt onE

oBeverageTicketsoConventionSurveyoDirectionalSignoEducationalSessionoExhibitorCoffeeBreakoGolfHoleo Mints at RegistrationoSpouseEvent

1. MEMBERSHIP INFORMATION Check all that apply. Non-members must pay an additional $200. q NPGA q Illinois q Indiana q Kentucky q Michigan q Ohio

2. FULL RECOGNITION PACKAGES Payment received Payment received before 10/1/09 after 10/1/09q Diamond $6,710 $7,930q Platinum $5,060 $5,980q Gold $3,410 $4,030q Silver $2,970 $3,510q Bronze $1,760 $2,080

Sponsorship selection ��

3. EXHIBIT SPACE SELECTION Check the booth size needed.

Quantity

Individual Full RecognitionPaid in full before 10/1/09

Paid in full after 10/1/09

Paid in full before 10/1/09

Paid in full after 10/1/09

��10’x10’ Booth q $1,100 q $1,300 q FREE q FREE��20’x30’ Peninsula q $7,920 q $9,360 q $6,820 q $8,060 ��20’x50’ Peninsula q $13,200 q $15,600 q $12,100 q $14,300��10’x30’ Vehicle space** q $1,754.50 q $2,073.50 q $786.50 q $929.50��10’x40’ Vehicle space** q $2,268.75 q $2,681.25 q $1,301.30 q $1,538��10’x50’ Vehicle space** q $2,783 q $3,289 q $1,815 q $2,145

If not a member of an Association above, add q $200Premium Spaces q $100 additional q Free (Diamond level only)Corner Booths q $50 additional q Free (Platinum level only)

Total Booth Cost $��

** Space rented must accommodate the vehicle/truck displayed, plus any table and/or chairs desired by exhibitor. See Section 2 of Rules and Regulations on back of this agreement.

4. BOOTH LOCATION Select four (4) different locations. Exhibit space is reserved on a first-come, first-served basis, based on receipt of your contract and payment. If you are not assigned any of your choices, know they have been contracted to another exhibiting company.

1 �� 2 �� 3 �� 4 ��

q Check here if your booth requires a gas connection. (This will effect your booth location)

PLEASE PRINT OR TYPE

ContaCt name title

Company

address

- City state zip

- - - -phone fax

email

2010 MIDWEST PROPANE GAS CONVENTION AND TRADE SHOW

Exhibitor/AdvErtisEmEnt AgrEEmEnt April 29 – may 1, 2010

In accordance with the Rules and Regulations stated in this agreement the organization below has entered into this contract with the Midwest Propane Gas Association for the space and/or the services indicated below.

We desire booth separation from: (list company names)

1 ��

2 ��

3 ��

Brief Description of Your Product/Service

��

��

��

List Special Activities Planned (i.e. loud music, cooking demonstration)

��

5. ADVERTISEMENT IN CONVENTION PROGRAMIndicate your advertisement size. Full payment of your advertisement is required with the contract. Artwork is required by March 19, 2010.q Color outside cover (4”w x 9”h) ................................................................. $850q Color inside front cover (4”w x 9”h) ........................................................... $750q Color inside back cover (4”w x 9”h) ........................................................... $650q Full Page (3 1/2”w x 8 1/2”h) .................................................................... $350q 2/3 Page (3 1/2”w x 5 3/4”h) .................................................................... $250q 1/3 Page (3 1/2”w x 2 3/4”h) .................................................................... $150

6. CONVENTION SPONSORSHIPq $5,000 Sponsorship q $2,000 Sponsorship q $550 Sponsorshipq $3,500 Sponsorship q $1,200 Sponsorship Sponsorship Selection ��

I, a duly authorized representative of the organization listed above, agree to all Rules and Regulations contained in this agreement.

Signature Required:��

Date: ��

CREDIT CARD Pay by check and receive a 2% discount q Visa q MasterCard

Credit Card

/ex.date

seCurity Code*

Print name on Credit Card: ��

Signature: ��(Authorizing Midwest Propane Gas Association to charge account)

*This number is required for all transactions when the Visa and MasterCard cannot be swiped to protect the cardholder from fraud. It is a three-digit number printed on the signa-ture panel on the back of your card immediately following the last four digits of your account number.

INSTRUCTIONS TO VALIDATE AGREEMENTAttach a check, payable to 1. Midwest Propane Gas Association, for the full cost of your requested exhibit space and/or advertisement and/or sponsorship and save 2%, or include a credit card number to secure the space.Return completed form and check to: 2. Midwest Propane Gas Association, 135 S. Mitthoeffer Rd., Indianapolis, IN 46229. Questions call MPGA at 800-319-5823 Fax: 317-578-0621 or email: 3. [email protected].

Please read these rules and regulations. This section contains information you must know and agree to.1. EXPOSITION SPONSORSHIP & MANAGEMENT: The Midwest Propane Gas Convention and Trade Show is produced by and is the property of Midwest Propane Gas Association (MPGA). The MPGA will provide show management and attendance promotion.

No exhibits, displays or demonstrations will be permitted in hotel meeting rooms, suites, guest sleeping rooms, or other locations outside the designated exhibit area. Violation of this policy may result in sanctions at future MPGA trade shows. Such sanctions could include forfeiture or restriction of future participation privileges.

2. CONTRACT FOR EXHIBIT SPACE: The order for booths, assignment of space, and/or the full payment of rental charge, constitutes a contract or rental of the space assigned. An exhibitor failing to occupy space is not relieved of the obligation to pay the full rental price. Exhibitors must agree to furnish their exhibits so as not to obstruct the view of other exhibits. No partition other than the 36 inches high side dividers provided by MPGA will be permitted unless specifically approved. Uniform booth signs bearing the name of the exhibitor will be provided by MPGA at no extra cost, or exhibitors may use their own sign if desired. No signs of any kind may be displayed at a height greater than 8 feet from the floor to the top of the sign unless an island or peninsula is rented. Standard booth back and side rails will be provided without charge. Booth back drapes are 8 feet in height and side divider rails are 36 inches in height. Width of special back drapes must be 2 inches less than back drape and may be 8 feet high only to half the depth of the booth. Any exhibits exceeding the maximum height and width indicated above will have to conform to the required size or pay for the exhibit spaces surrounding them. Carpet for each 10’ x 10’ exhibit booth will be furnished by the MPGA.

VEHICLES: Space contracted must accommodate exhibitor tables and chairs in addition to display vehicle. Only vehicles may be displayed in these spaces. If aisle space is encroached, exhibitor will be required to tear down the encroachment.

3. ASSIGNMENT OF SPACE: Allocations of available space will be made first-come, first-served, based on size of space. MPGA reserves the right to make final space assignment or change the space assignment after the acceptance of the application should it be in the best interest of the show. All booths are clearly shown on the floor plan. Dimensions are believed to be accurate but only warranted to be approximate. The price of space includes booths of appropriate construction, uniform signs for each booth and adequate illumination of space. Exhibitors having booths of their own construction may use them if they conform to the size and height limitations indicated. All efforts will be made to honor separation from other companies indicated on agreement, but separation is not guaranteed. “Separation” is determined as not being directly beside or across from a competitor.

4. PAYMENT OF SPACE: Contracts must be accompanied by the full payment made payable to Midwest Propane Gas Association. Exhibitors failing to make the payment for their exhibit space will not be allowed to have space held for them. In order to receive last year’s price for Full Recognition Packages and for Exhibit space, full payment must be received by the Midwest Propane Gas Convention on or before October 1, 2009. All agreements and payments received after October 1, 2009 will be charged the 2010 rates.

5. CANCELLATION OR WITHDRAWAL: Upon giving written notice, an Exhibitor may cancel or withdraw from the MPGA prior to November 13, 2009, however, no refund will be given unless all booth space has been sold; then 50 (fifty) percent of the deposit will be returned approximately 30 (thirty) days after the show closes. After November 13, 2009, no refund will be given. Total payment for reserved exhibit space will be due for cancellations made after November 13, 2009. The date upon which the notice of cancellation is received will apply as the official date of cancellation. MPGA has the right to resell the space vacated upon notification of cancellation.

6. OCCUPANCY OF SPACE: Truck/Vehicle space must be available to move in Thursday, April 29, 2010 starting at 1:00 pm. Installation will begin as early as 2:30 pm - 7:00 pm on Thursday, April 29, 2010 and from 9:00 am – 2:00 pm on Friday, April 29, 2010. All items must be removed from the aisles by 2:00 pm on Friday, April 29, 2010. The Trade Show will officially open at 4:30 pm, Friday, April 29, 2010 and close at 5:00 pm on Saturday, May 1, 2010. Exhibits must be removed by 11:00 am, Sunday, May 2, 2010. All times subject to change. Final times will be listed in exhibitor kit.

7. TERMINATION OF EXHIBIT: If the premises, where the MPGA is hosted, are destroyed or damaged, or the MPGA fails to take place as scheduled, or is relocated or interrupted and discontinued, or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, or emergency declared by any government agency, or for any other reason, this contract may be terminated by the Midwest Propane Gas Association. In the event of such termination, the Exhibitor waives any and all damages and claims for damages and agrees that the sole liability of Midwest Propane Gas Association will be to return the Exhibitor’s rental payment.

8. EXHIBITOR’S REPRESENTATIVE:Each Exhibiting organization must name at least one person to be its official representative, with authorization to enter into such service contracts necessary for the installation and removal of exhibits and the provision of services, for which the Exhibitor will be responsible. At least one person and a professional display must be in the Exhibit Booth space when the Exposition is open. An exhibitor without a display will not be entitled to the complimentary name badges. Should the complimentary name badges be issued and the exhibitor does not have a display and a person in the rented Exhibit Booth space, an additional charge of $500 per badge issued will be assessed.

Exhibitor agrees not to assign or sublet the whole or any portion of the rented space covered by this contract. No two companies of different ownership can share a single booth.

Each exhibitor agrees to abide by the foregoing rules and regulations and by any amendments or additions there to that may hereafter be established or put into effect by the MPGA. These rules are subject to revision by the MPGA and all points not covered are subject to its decision. They have been formulated for the best interest of the exhibitors as well as the Midwest Propane Gas Association, and all participants in the exposition are asked to cooperate in the observance of them.

9. SOLICITATION IN THE EXPOSITION: The aisles and other space in the Exposition Area are not leased to the exhibitors and will be under the control of MPGA. All displays, interviews, conferences, distribution of literature, lectures, or any other type of activity will be conducted inside the space contracted. Exhibitors’ representatives standing in aisles or in front of exhibit booths of other Exhibitors for advertising purposes is strictly prohibited.

Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Signs, rails, etc. will not be permitted to intrude into or over aisles.

10. EXHIBIT STANDARDS: MPGA will have the right to prohibit any exhibit or part of an exhibit that in its opinion is not suitable to, or in keeping with the character or purpose of the show. Questionable exhibits will be modified at the request of Show Management. Show Management reserves the right to interpret and remove from the show program materials, advertising, or literature that which they feel would be in bad taste if such materials were displayed. This includes themes or shows that are sexually explicit, feature nudity, or display any other content of distasteful or objectionable nature.

11. SOLICITATION BY NON-EXHIBITORS AND NON-REGISTERED ATTENDEES:Persons connected with non-exhibiting concerns are prohibited from any dealings, exhibiting, or soliciting within the Exposition Area or conference facilities. Exhibitors are urged to report immediately any violations of this rule to the Show Management.

12. LIABILITY AND INSURANCE: Exhibitor agrees to protect, save, and keep Midwest Propane Gas Association forever harmless from any damages or charges imposed for violation of any law or ordinance, by the negligence of the Exhibitor, as well as strictly comply with the applicable terms and conditions contained in the agreement between the Indiana Convention Center and Midwest Propane Gas Association regarding the exposition premises. Further, Exhibitor will at all times protect, indemnify, save, and keep harmless the Board of Directors and Steering Committee for Midwest Propane Gas Association, Show Management, and subcontractors against and from any and all loss, cost damage, liability, or expense arising from or out of or by reason of said Exhibitor’s occupancy and use of the Exposition premises or a part thereof.

The MPGA will exercise responsible care for the protection of Exhibitor’s material and displays. However, the Exhibitor, on signing the contract expressly releases Midwest Propane Gas Association and the Indiana Convention Center from, and agrees to indemnify same against any and all claims for such loss, damage or injury. Exhibitors desiring to carry insurance on their exhibits will place it at their own expense.

Security guards will be furnished during the installation, open hours, and dismantling of the show. The furnishing of the guards will not increase the liability of Show Management or Show Sponsors. ONLY THOSE EXHIBITORS PROPERLY IDENTIFIED AND WITH PERMISSION OF SHOW MANAGEMENT MAY ENTER THE EXHIBIT AREA DURING NON-SHOW HOURS.

13. SAFETY: Fire regulations require all display material used for decoration to be flame proofed. All electrical equipment, including signs and lights, will be in good condition and able to pass inspection of the Fire Marshal. Each exhibitor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating in the MPGA trade show. The use of flammable materials, substances or fluids of any nature, which are prohibited by fire regulations, may not be used in any booth.

The materials which may be displayed include liquefied petroleum gas systems, gas consuming appliances, measuring instruments, recording and control apparatus, gas storage utilization equipment, and any other devices, materials or services applying to the marketing, storage, transportation or utilization of liquefied petroleum gas. NO LP-Gas may be brought into the Indiana Convention Center. Natural gas hook-ups are available.

VEHICLES: LP-Gas tanks that contain LP-Gas are not permitted in the Exhibit Hall, and must be emptied and purged before entering the Indiana Convention Center. Refueling may be available at move-out if demand warrants.

14. SHIPPING: Exhibitor agrees to ship, at his own risk and expense, property to be exhibited. All shipments must be prepaid. Further information will be forwarded upon receipt of signed contract.

15. BOOTH FURNITURE AND SPECIAL WORK: Information will be forwarded upon receipt of signed contract.

16. ELECTRICITY: There will be a charge for exhibitors’ electrical hook-ups. A form will be included in the information sent to you upon receipt of your signed contract.

17. COPYRIGHT PERMISSION & INDEMNIFICATION:Exhibitor represents and warrants that no musical work protected by copyright will be staged, produced, or otherwise performed, via either “live” or “mechanical” means, by or on behalf of the exhibiting firm, at the Midwest Propane Gas Convention, unless exhibitor has previously obtained written permission from copyright owner or the copyright owner’s designee (e.g. ASCAP, BMI, or SESAC) for such use.

The Exhibitor further represents and warrants that it will be fully responsible for the performance of all obligations under any agreement permitting the use of such music, including but not limited to all obligations to report data and to pay royalty fees.

18. MISCELLANEOUS REGULATIONS: The Exhibitor will not foster or conduct outside activities that would take qualified attendees from the conference functions and/or Exposition during scheduled hours.

Manufacturers or suppliers must be exhibitors in order to use a hospitality suite and must obtain authorization from the MPGA. The term hospitality suite will include any open room with readily available food, drink, and/or entertainment where same may have been publicly announced or advertised.

19. RULES & REGULATIONS: Rules and regulations relevant to the Indiana Convention Center will be provided to the exhibitor by the MPGA upon receipt of the signed contract. Union rules specific to Indianapolis will be included and by signing the contract all will agree to adhere.

20. AMENDMENTS TO REGULATIONS: Any and all matters and questions not specifically covered by the articles in this contract will be subject to the decision of the MPGA. The aforementioned items covered by this contract may be amended at any time by the MPGA in the interest of the show and notice thereof will be binding on exhibitor equally with the foregoing rules set forth in this contract.

21. RESPONSIBILITY: It is the responsibility of the Exhibitor to be fully familiar with these rules and regulations and to see that each member of the firm attending the MPGA trade show, either as exhibitor personnel or registrant or both, is familiar with these rules and regulations.

22. FOOD AND BEVERAGE:CenterPlate is the exclusive caterer for the Indiana Convention Center. No outside food or beverages are permitted. Exhibitors wishing to dispense food or beverages in the exhibit hall should contact CenterPlate, 317-262-3500.

23. ADVERTISEMENT SPACE:Reservations for advertisement space in the official Convention Program must be paid in full to reserve the space. Specifications for artwork size, layout and format are described in the Exhibitor Brochure. Cancellations for advertisement space must be received in writing prior to November 13, 2009 to receive full refund. Advertisement space cancelled after November 13, 2009 is non-refundable. No modifications will be made. Improperly formatted artwork will be returned to the advertiser and no refund of the advertisement cost will be given after November 13, 2009. All Artwork is required by March 19, 2010.

24. RESTRICTED MARKET AREAS:Any exhibitor displaying goods and/or services whose distribution, sale or use is prohibited in any area of the United States must provide information to trade show attendees showing those areas of restriction OR those areas approved for the goods and/or services in question.

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April 29 – MAy 1, 2010 | indiAnApoliS, indiAnA

15th AnnuAl ConvEntion And trAdE Show

Midwest Propane Gas Association

135 S. Mitthoeffer Rd.

Indianapolis, IN 46229

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