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THE MADEIRA SCHOOLSTUDENT/PARENT HANDBOOK 2009-2010

Table of ContentsMission Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Non-Discrimination Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Board of Directors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Student Government Officers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Daily Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Academic Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Technology at Madeira . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Student Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

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Mission StatementThe mission of The Madeira School was clearly envisioned by founder Lucy Madeira in 1906. She believed that it was both our duty and privilege to help young women to understand their changing world and to have the confidence to live lives that are of their own making, their own passions, and their own dreams.

At The Madeira School, we believe that the most effective and ethical leaders of tomorrow, whether academic, artistic, athletic, political, social, or professional, will be those possessing a clear sense of self, of community, and the world, as well as a strong commitment to lifelong learning and social service.

Madeira provides a rich and varied community that appreciates the distinctive social, emotional, and academic needs of young women. In our commitment to the mission of Lucy Madeira, we strive to empower and encourage the Madeira student to explore her interests, develop her abilities, act with self-confidence and compassion, and assume responsibility for her actions in the global community.

Non-Discrimination PolicyThe Madeira School is strongly committed to equal opportunity for its girls and employees. The School does not discriminate on the basis of race, color, religion, gender, age, sexual orientation, or national or ethnic origin in its hiring practices and housing policy and admits girls of any race, color, religion, age, sexual orientation, and national or ethnic origin. All girls are accorded all rights, privileges, and access to programs and activities that are available at the School. The School actively seeks diverse candidates for employment and admission.

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July 2009

Dear Madeira Parents and Students:

On behalf of the entire Madeira community, I welcome families who are new to The Madeira School. We are pleased that you are joining us, and we look forward to meeting you at the start of the upcoming school year and to seeing you at school events throughout the coming years. To those families who are already a part of our community, welcome to yet another school year. I know you will join me in helping new families and girls get accustomed to Madeira, and I know that, in the best Madeira tradition, you will help any way you can to make this a successful school year for all of our girls and families.

This Student/Parent Handbook describes Madeira’s rules and regulations, academic policies, traditions, and opportunities. While it is just one of the many tools that we provide to girls and their parents to help facilitate a smooth transition into a new school year, it is a very important one, and we ask that both you and your daughter read it before school starts. While it is important for you and your daughter to know and understand our school rules and regulations, it is equally important that you know how things work at Madeira. The Student/Parent Handbook will tell you everything from when to expect report cards to when a girl can have guests on campus. So please read it with your daughter, and then keep it handy because you will refer to it frequently throughout the year. Of course, the Student/Parent Handbook should supplement, not substitute for, a phone call or email to any of us if you have a question or concern.

We are excited about the upcoming school year. We believe that our community is a safe, fun, nurturing, stimulating, and structured environment for your daughter. We expect that you and she will have a successful experience here. I look forward to working with you, as together we strive to help your daughter achieve her personal best at Madeira.

Cordially,

Elisabeth Griffith, Ph.D.Headmistress

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Board of Directors 2009-2010Katherine Armstrong (Meg ’10), President, Parents’ AssociationJean Ann Stewart Banker ’73 Tamera Smith Brown ’83Benton Burroughs, Jr. (Rachel Walker ’03) Carolyn Alford Cason ’69Sarah Pettit Daignault ’66 Kimberly Williamson Darden ’75 Katharine Beal Davis ’64 Arthur Dean (Angela ’08, Christina ’11) Frances von Stade Downing ’74 Alice Ayres Edmonds ’91 Elisabeth Griffith, Headmistress Robert Harriman (Krista ’07) Laura Hirschfeld ’84, President, Alumnae Association Elizabeth Meehan Hewitt ’92Prill Hurd ’38, Director Emeritus Margaret (Meg) Koster ’83 Jane Krumrine Lawson-Bell ’76, PresidentNancy Montgomery ’60Misti Mukherjee ’84 (Devin Williams ’13)Lori Parker ’82David Parks (Maddie ’10), Parents’ Fund Representative Clark Ragsdale (Lindsey ’07) Mary Cosby Rinehart ’57 Jennifer Evers Shakeshaft ’91 Catherine Harris Shraga ’70, Vice President, Alumnae AssociationBetsy Licht Turner ’77 Tom Vandeveer (Mareika ’07) Linda Waterman ’58 Dan Wellington (Kristin ’02) G. Cabell Williams, III (Virginia ’07, Katherine ’11)

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Ambassadors Nouf Aljowaysir Taylor DavisSue Bahk Virginia FredianiLauren Belayneh Jesse LeeErica Chang So Jung Park

Student GovernmentStudent Government Class OfficersHead of Boarding Ana Olson Class of ’10 President Ashieda McKoyHead of Day Jenna Pugrant Vice Pres. Sarah ChowHead of Judiciary Sheycha Dem Class of ’11 President Hanseul KimCo-Heads of Comm. Serv. Melissa Benton Vice Pres. Annaleise Girone Maddy Parks Class of ’12 President Olivia GreenbergSt. Diversity Representative Ho Sun Lew Vice Pres. Josephine OseiWhite Team Co-Captains Sarah Connolly Vice Pres. Chloe Tawaststjerna Caroline Wattenmaker Class of ’13 President Red Team Captain Caroline Guensberg Vice Pres.

Student Leaders: Co-Heads of STAMP Hannah Bartram Mary Clare O’DonnellCo-Heads of SWING Frances Ruppe Olivia MayCo-Heads of Ambassadors Kelsey Kelly Faith Whang

House LeadershipHouse Head of House Asst . HOH Asst . HOH Main Katey Peardon Marianne Kim Mairin WoodNorth Hannah Wheelwright Diana Winter Minso ChoiSouth Ashley Odai-Afotey Julie O’Donnell Alexis OseiEast Julie Rhie Susan Lee Angel PartinWest Ho Sun Lew Rachel Laryea Ha Young LeeNew Jaclyn Meuleners Helen Hu Jao Lee

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Daily ScheduleMonday - Friday7:00 a.m. Rising bell7:00 – 7:45 a.m. Breakfast7:50 a.m. – 4:00 p.m. Classes4:00 p.m. – 6:00 p.m. Sports/Activities5:30 – 7:00 p.m. Senior dinner6:00 – 7:00 p.m. Dinner6:30 – 7:30 p.m. Free time7:00 p.m. Guest departure time7:30 p.m. Boarders check in7:30 – 9:30 p.m. Study hall7:30 p.m. – 6:30 a.m. Quiet hours10:00 p.m. House bell11:00 p.m. Lights out for ninth graders and tenth graders (Sun. – Thurs.)11:00 p.m. In room for eleventh graders (Sun. – Thurs.)

Friday Night5:30 – 6:30 p.m. Dinner7:30 p.m. Boarders check inMidnight House bell

Saturday10:30 a.m. – 12:45 p.m. Brunch (Boarders check in with AOD)5:30 – 6:30 p.m. Dinner7:30 p.m. Boarders check inMidnight House bell

Sunday10:30 a.m. – 12:45 p.m. Brunch (Boarders check in with AOD)5:30 – 6:30 p.m. Dinner6:00 p.m. Boarders return from weekend overnights and trips7:30 p.m. Boarders check in7:30 – 9:30 p.m. Study hall7:30 p.m. – 6:30 a.m. Quiet hours11:00 p.m. Lights out for ninth graders and tenth graders11:00 p.m. In room for eleventh graders

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Graduation Requirements Students must complete 19 credits to graduate. Successful completion (passing grade) of a full-year course earns one (1) credit. Successful completion (passing grade) of a semester course earns one-half (1/2) credit. A student must take and pass a minimum of four (4) credited courses each semester. Required credits cannot be met by summer school. New students may take no more than five courses the first semester at Madeira. (This does not include the activities program or the Co-Curriculum program requirement.) Returning students may apply for a sixth course prior to the registration of the course. New students may apply for a sixth course prior to the second semester. Summer work can be used for acceleration, not for completion of a graduation requirement. Students must also pass the Co-Curriculum program requirement each year. See the Co-Curriculum section of this handbook for requirements. Students must also pass the activities requirement.

Graduation Requirements• Graduation Requirements• Early Departure to College• English for Speakers of Other Languages

Academic Support System• Academic Office• Advisors• Conference Time and Conferences• Daytime Study Areas• Evening Monitored Study Hall• Peer Tutoring• Study Groups• Tutoring• Skills Center

Evaluation • Grading• Homework Guidelines• Tests and Quizzes/Test Calendar• Grace Periods• Exams• Advanced Placement (AP) Exams• Report Cards• Interim Reports• Academic Warning• Blue Sheet• Academic Probation

Academic Expectations• Classroom Expectations• Academic Honesty

Attendance Policy• Absences• Medical Leave• Attendance at Activities and Classes Which Meet

Once a Week• Make-up Policy• Suspension• Withdrawing from a Class• Inclement Weather

Co-Curriculum Program• School Rules• Attendance• Planned Absence• Tardies• Illness• Closed Placements• Transportation• Lunch• Leaving Work• Dress• Assignments and Reports• Co-Curriculum Snow Day Policy• Junior/Senior Showcase

Academic Information

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Graduation requirements for students who enter in ninth or tenth grade:Arts (Performing or Visual) One yearEnglish Four years (must pass both semesters of senior English)History Two years (Modern World History and U.S. History or equivalent) Language Successful completion of Madeira third level. Must complete at least one year of Madeira language even if student places beyond the third level.Mathematics Three years at MadeiraScience Two years at MadeiraPhysical Education Mastery of water safety test and activity/PE creditsCo-Curriculum All years at MadeiraActivities For the classes of 2010 and 2011 twelve activity credits, including six activity/PE credits if student enters in ninth grade. For the class of 2012 and 2013 twelve activity credits including eight PE/activity credits.

Graduation requirements for students who enter in eleventh grade:Arts (Performing or Visual) One-half year at Madeira of full year at previous schoolEnglish Two years at Madeira (must pass both semesters of senior English) History One year at Madeira—U.S. History (If a year of U.S. History was taken in tenth grade, contact the academic dean for options) Language Two years at Madeira if student places into Level I or II; one year if student places into Level III or above.Mathematics/Science Three years at Madeira so long as both disciplines are studiedPhysical Education Mastery of water safety test and three activity/PE creditsCo-Curriculum Two years at MadeiraActivities Six activity credits, including three activity/PE credits

Early Departure for CollegeIn rare instances, a Madeira junior will complete eleventh grade and then go to college rather than completing her

senior year at Madeira. If a girl has such a plan, she is urged to contact the headmistress, the director of college counseling, and the academic dean as soon as possible to discuss these plans.

If a girl chooses to attend college before she earns her Madeira diploma, but still wishes to receive a Madeira diploma, special arrangements must be made in advance in writing with the headmistress. At a minimum, the student must complete the remaining credits required for Madeira graduation (with the exception of Co-Curriculum and activities) at the college level. Upon completion of those credits, the student, only with advance written approval from the headmistress, may submit her college transcripts to the Academic Office at Madeira. If the academic dean accepts the college credits as fulfilling remaining Madeira requirements, then the Madeira diploma will be mailed to the student. A girl who chooses to leave school before her graduation will not be invited to participate in Affirmation, Graduation, and any senior activities, although she is welcome to attend Reunion activities.

English for Speakers of Other Languages (ESOL) Students in the ESOL program receive accommodations and are required to meet extra expectations when choosing their courses. ESOL students are exempt from the language requirement. They earn credit for their ESOL courses. Contact the Academic Office for further information.

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Academic Support System

Academic Office The Academic Office works with students to help them understand how to achieve successful academic careers at Madeira. Functioning as resources in addition to teachers and the advisor, the Academic Office staff can help students build study skills or set priorities. Students are encouraged to stop by the Academic Office for a visit. On occasion the academic dean may ask a student to come in for a chat about her academic goals, her recent successes, or her academic needs.

Advisors Every year each student will be assigned an academic advisor as a resource for school and community-related information as well as issues related to the student’s grade level and the student’s individual progress. The relationship between advisor and advisee is an important one. Advisors meet with their advisees in small groups on a weekly basis. All students change advisors annually. Advisors have received training in referring problems or concerns to another professional better able to help should such a need arise. All advisors are coached and supervised by their lead advisor and academic dean. If parents have any questions about their daughter, they are encouraged to talk to her advisor first. The advisor knows more about the student than most other adults on campus. Parents may refer to the department telephone numbers at the back of this handbook to reach the advisor.

Advisors:• Give academic advice, oversee advisees’ schedules, approve all schedule changes, approve absence forms, monitor “blue

sheets,” monitor attendance, review report cards, and work to find solutions to academic or attendance difficulties• Give advice and feedback on advisee’s behavior• Communicate with advisee’s parents• Meet weekly with advisees and attend advisee/advisor events• Attend class meetings

Advisees:• Meet weekly with their advisor • Work with their advisor and teachers to maintain academic successes or to resolve academic or attendance problems• Maintain open communication with their advisor

Conference Time and Conferences Conference time is scheduled into each class day to allow students the opportunity for additional attention and extra help from teachers. These periods allow time for students to work individually or in groups with their teachers, who are in their classrooms until 4:00 p.m. When teachers offer or require conference help, students are expected to come for that help. Additional conferences may be scheduled at the mutual convenience of teacher and student. Students are encouraged to initiate conferences as they feel they need them. Scheduled conferences take precedence over most extracurricular activities that are not class- or sports-related. Students on teams will have time to meet with their teachers before the start of practices on some days. Conferences among parents, faculty, and administrators may be requested by the School or family. Parents may request a conference by contacting the Academic Office.

Daytime Study Areas During the day, all students are encouraged to study in the Skills Center, designated teachers’ rooms, the student center, or the library. Students may be required to attend supervised study hall during their unscheduled class periods.

Evening Monitored Study Hall Evening monitored study hall is open to all students and required for all ninth grade boarders, new tenth grade boarders, and certain students in need of academic assistance, from 7:30 p.m. – 9:30 p.m., Sunday through Thursday. The study hall period is a quiet, proctored period in which students work individually with their books on their course work. No computer use is allowed during this time.

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Peer Tutoring/STAMP (Students Tutoring and Mentoring Peers) The Academic Office coordinates the peer tutoring program, which pairs students with an expertise in a subject with students needing extra help. Often the use of a peer tutor will be a perfect complement to teacher conferences.

Study Groups Many girls enjoy studying in groups. Usually, girls take the initiative for forming their own study groups, but teachers and advisors can provide advice on forming the most beneficial group.

Tutoring An academic dean, in consultation with teachers, may recommend or require tutoring if a girl had had a significant absence or appears to have significant gaps in her learning. The school asks that parents and girls not employ tutors without first discussing the options with an academic dean. It may be that school supports, such as conference time, are not being sufficiently used, and that employing a tutor is a premature step or a step that does not support the goal of independent learning. Girls also need to understand how to work with a tutor in a way that does not put them at odds with our academic honesty requirements. The Academic Office can often recommend tutors who are familiar with the School’s expectations. Girls in AP-level courses should not be working with tutors; instead, they should be redirected to a course that offers a more appropriate challenge.

Skills Center The Skills Center offers students a pleasant and technology-rich place to do academic work. The Learning Specialist monitors student use of the Skills Center, which is a spot for peer tutors and students to work, or for a teacher or the Learning Specialist to offer students tips during a conference.

Evaluation Students are evaluated in many ways, depending on the individual department’s goals and methods. Homework, classroom performance, tests, and quizzes as well as special projects, papers, and lab reports are the usual methods of assessment. The assignment sheet and syllabus describe and list evaluation methods.

Grading The Madeira School uses the following guidelines for grading in all academic courses.

Grade A- (90-92); Grade A (93-96); Grade A+ (97-100)Superior work marked by:

• Regular and thorough preparation• Exceptional grasp, both of material and mechanics of subject and good recall• In independent work, demonstration of capacity for individual interpretation and analysis of materials derived from

inquiry in depth, for discriminating selection of materials, and for clear and interesting presentation

Grade B- (80-82); Grade B (83-86); Grade B+ (87-89)Strong work marked by:

• Regular and thorough preparation• Thorough grasp, both of material and mechanics of subject• Capacity to recall material and make relationships to new material• In independent work, a demonstration of depth of thought, of careful attention to sources and selection of material,

and of capacity for clear presentation

Grade C- (70-72); Grade C (73-76); Grade C+ (77-79)Satisfactory work that may be marked by one or a combination of these:

• Adequate grasp of material and mechanics of subject• Somewhat irregular preparation• Study and reading skills not yet fully developed• Tendency to rely on memory rather than to identify relationships• Limited focus on the material or topic• In independent work, a survey approach rather than inquiry and analysis in depth; presentation may contain several

mechanical errors

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Grade D- (60-62); Grade D (63-66); Grade D+ (67-69) Less than satisfactory work that may suggest inability to continue more advanced work in the subject with success.Often marked by:

• Hasty, irregular, inadequate preparation• Undeveloped study skills and/or reading ability, limited motivation• Carelessness in mechanics, presentation or completion of work

Grade F (59 or below)A term grade of 59 or below is an F. A student receiving an F will be instructed as to whether she may retake the course at Madeira, or at an approved summer school, to earn the credit. In some cases, a student with a term or final grade of an F will be notified that her enrollment at Madeira must end.

Homework Guidelines Students in ninth and tenth grades can expect three hours of homework and study per week per course. Eleventh and twelfth graders can expect five hours of homework and study per week per course. AP students can expect six hours of homework and study per week per AP course. Other than one night’s assignment, teachers may not give homework over Thanksgiving, Winter Break, or Spring Break unless the course is an AP-level course. Students may choose to work ahead on long-term projects during these breaks, but they may not be given long-term assignments to be completed over the break unless they are for an AP class. (AP students can expect work throughout the year, even during long breaks.) A student who hands in a late assignment will have her grade lowered by ten percent of the original value of the assignment for each school day the work is late, including Wednesdays. For a successfully completed paper or homework assignment submitted more than four days late, a student can earn no more than an F/59. Missed points will be deducted from the 59 maximum grade.

Tests and Quizzes/Test Calendar Tests, in-class writings, and quizzes are given on a regular basis in all classes. All full-period evaluations are counted as tests and are listed on the official test calendar on Blackboard. Any in-class graded exercise that takes less than half a period will be treated as a quiz. If the test calendar reveals that a girl has more than two tests in a single day, the girl may, a day or two in advance, reschedule the test(s) so that she never has more than two tests in one day. She would take the first two tests listed and reschedule the other one(s) after that. The girl arranges this with her teacher or advisor.

Grace Periods With prior approval of teacher and advisor, a student may be granted a grace period (of up to two class days) in which to complete an assignment or take a test. Only one such request per class may be granted per semester. Most teachers and advisors require that requests for grace period be made in person and at least 48 hours in advance. Students work directly with their advisor and teacher regarding grace periods and related questions. Students should think of the grace period as a planning tool that can help them manage conflicting obligations, not as a reward for those who have not kept up with their work, because teachers and advisors may deny the request. Teachers can mark certain assignments ineligible for grace periods. Note that a student may not extend a grace period with an absence or by an upcoming break without the work suffering late penalties. Abuse of this privilege or the attempt to circumvent the intent of this privilege will result in a meeting with the academic dean.

Exams Midterm and final exams will not be rescheduled except for an emergency, and only with the permission of the academic dean. If an emergency requires that a student take an exam during a special session, parents may be required to pay the proctor’s fees. Boarding students may not take outings or overnights during exam week. Exceptions may be granted by the dean of students. Day students who have no exam on a particular day need not attend school. When day students have finished exams for the day, they may go home.

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Advanced Placement Exams All Madeira students in AP courses are required to take the AP exams and to have those exams scored and reported by the Educational Testing Service. Students who sign up to take an AP exam that is not connected with a Madeira AP course, such as English Language or Environmental Science, are required to sit for the exam. Students are expected to attend all classes before and after their AP exams each day. They are not expected to take tests, quizzes, etc., in those classes on the day of an AP exam. Teachers have the option of changing course deadlines to accommodate students taking multiple AP exams. AP classes will continue instruction after the AP exam through the end of the year; any other arrangement is an exception and must be approved by the dean of faculty.

Report Cards and CommentsTerm 1 Term 2 Term 3

Dates Start of School in September to Exams in December

Return in January to Spring Break

Return from Spring Break to Last day of Classes

Grades Late December Late March June, After Graduation and Exams

Comments Early December April Only for Students with Term Grade in D or F Range

Advisor Comments Early December April June, After Graduation and Exams

Interim Reports Interim reports are written at the mid-point of each grading period for students who 1) have an average of C- or below; 2) have a grade that shows a significant drop from the previous marking period; or 3) show a significant change in behavior, or about whom there is concern about overall attitude and performance. Teachers may choose to write an interim on a student at any point in the term, but must do so when the grade average drops below C-. Because the first grading period is so long, teachers will prepare an interim average for all students and, in some cases, a comment. An interim will also be issued in the event that a student is not meeting the requirements of the Co-Curriculum program, which include attending and participating in seminars, forums, and special assembly programs related to the Co-Curriculum office and submitting journals.

Academic Warning A student is considered on “academic warning” if she earns one term grade in the D range or at the discretion of the academic dean. For example, if a student begins to have academic difficulty or when work is consistently late or missing, the teacher will notify the student’s advisor and the academic dean. If, in the judgment of the academic dean, the student’s work warrants particular concern, that student may be placed on academic warning. A student on academic warning may make herself ineligible to receive financial aid. When a student is placed on academic warning, the academic dean will meet with the student to discuss her work and, consulting with her advisor, her teachers, and her parents, will outline a course of action.

• Adjust the student’s program of study• Require that the student have regularly scheduled conferences with her teachers, her advisors, and/or the

school counselor• Require special study arrangements, including daytime or evening monitored study hall or Saturday morning

study hall• Recommend tutoring or diagnostic testing• Recommend and/or curtail the student’s extracurricular activities, including running for student government office• Require the student to use a blue sheet (a tool the student uses to get weekly feedback from her teachers, advisors,

and dean)

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Blue Sheet A Blue Sheet is a tool designed to help students who are struggling in any class or who benefit from more regular feedback. A girl will be asked to use a Blue Sheet if she earns a term grade below C-. A student may be placed on a Blue Sheet as a result of an interim report, parent’s request, or the student’s request. In all cases the decision will be made at the Academic Dean’s discretion. A Blue Sheet is designed for the student to get a weekly feedback form, her teachers and her advisors. The academic dean, assistant academic dean, or learning specialist and her parents review these sheets, which offer information about the week’s progress. Girls and parents interested in the Blue Sheet can contact the academic dean.

Academic Probation If a student receives one F or two Ds in any report period, she will be placed on academic probation. Academic probation results in an evaluation of the student’s future in the School. Her contract for the following year may be withheld or, if already signed, may be withdrawn or put on hold. A student on academic probation may not run for student government nor participate in room draw. A student on academic probation will not be eligible for financial aid.

Academic Expectations

Classroom Expectations If a student has a first-period class, she must be in her seat before the bell rings, ready for class to begin. If she has first period free, she must sign in with the Academic Office. Day students must have parental permission on file with the Academic Office to arrive later than the beginning of first period, but in time for their second period class. Students are expected to be prompt to all classes. They should return directly from All-School Meeting for the next class. Arrivals after the class bell will not be excused. If a previous class teacher has detained a student, she will still be marked late. She should remind her teacher that she needs to go to class. Students who do not have all class materials (books, notebook, and supplies) may be asked to leave class.

• Food is not allowed in classrooms, except for special occasions, and then only with the permission of the teacher.• Class will be adjourned by the teacher in time for students to arrive before the bell signaling the start of the

next class.• Students are expected to sit down and be quiet when the teacher indicates that the class is about to start.• Students should have their notebook(s), text(s), and all materials ready to use.• Students are expected to listen respectfully to other students as well as to the teacher. Differences of opinion should

be respected and encouraged. Disagreements should be about issues not personalities.• Students may not interrupt when someone else is speaking or talk out of turn.• Students may not write personal notes to their neighbor or do other homework during class.• Once class begins, students should stay put. Bathroom visits should be made before or after class, except for

emergencies.• No candy, gum chewing, or hats in class or assemblies.• Students are not permitted to write on the desks or otherwise deface classroom or school property. They are

expected to respect the property of others.• Students are responsible for their own trash.• Students may not have iPods, cell phones, or other such technology during class or in academic spaces. Students

may never be listening to or wearing an iPod or using a cell phone in a class room or academic space, such as the library or during ASM or study hall.

Some classes may allow for a variation of some of these rules. If so, this will be announced by the teacher at the beginning of the course.

Academic Honesty Every Madeira student is expected to be honest in all her work, as outlined in School Rule #1. Students will be asked to attest to their honesty by writing the academic honor pledge on all quizzes, tests, and specified written work. The following statements are designed to help Madeira students (and the parents and tutors of Madeira students) understand the School’s expectations for preparing academic work.

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For Work That Is To Be Done Without Assistance: Some work, such as exams, tests, quizzes and, unless otherwise specified, take-home tests and worksheets, must be done exclusively by the student. For work of this type, the student may not consult sources of any type, nor may she ask anyone for assistance. The student will be required to sign and abide by the school pledge:“I have neither given nor received aid on this assignment.”

For Work That Is To Be Done with Collaboration: Some work, such as lab reports, dance choreography, research papers, visual arts projects, and debates must or may be done in collaboration with other students or adults, and with information from published sources. On work of this category, the student will be required to sign and create an acknowledgement statement:“I used the following sources or people to complete this work:________________.” On a formal research paper, both a Works Cited page and an Acknowledgement Statement may be necessary. On other work, the student should use the following as examples of the type of document collaboration. “My mother helped me with math problems 12-16”; “My lab partner and I wrote the observations part of this report together and shared data with group two”; “My Spanish tutor pointed out the misspelled words in this paper, but I looked them up and corrected them.” A student may never have someone else keystroke a paper for her. A student is never allowed to have someone other than the classroom teacher correct her mistakes; rather, the adult collaborator may point out errors, but the correction of these errors remains the student’s, not the collaborator’s, responsibility. The student is strongly encouraged to use her classroom teacher as her primary source for collaboration. The teacher knows exactly how much and what type of collaboration is acceptable. Assistance from anyone other than the classroom teacher must result in a finished product reflective of the student’s thinking, writing, reading, and learning. In essence, the work must be that of the student and not that of the collaborator.

For Work That Requires Special Instructions About Preparation: Some work or classes may require special amendments to these rules. For example, a computer assignment may require use of certain websites, but may prohibit use of other sites. When there are unique expectations for preparation of academic work, these expectations will be discussed in class at the start of the school year or beginning of the individual assignment. These expectations will be put in writing so the student may share them with her parents or tutors. The teacher requiring special amendments will have reviewed these requirements with his or her department head prior to sharing them with students.

Dishonesty Examples of dishonest work include:

• Using another’s ideas, words, or work as one’s own (plagiarism)• Submitting a paper or assignment all or part of which was copied from sources without crediting the

source (plagiarism)• Submitting as her own any paper, lab report, oral report, creative-writing assignment, or artwork that was done by or

with another person• Producing all or part of any work for another student• Handing in work that has already received credit in another course or school or in the same course during a

different year• Copying from or consulting notes, reference material, or another student during classroom exercises, quizzes, or

examinations unless given explicit permission to do so by the teacher.

If it appears that an incident of academic dishonesty has occurred, the teacher will consult the department chair, who will notify the academic dean. The teacher will explore the circumstances fully, including a discussion with the student, and then report his or her findings to the academic dean, who may recommend to the dean of students that disciplinary action ensue. At that time the student’s parents will be notified.

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Attendance and Absence Policy The challenging and demanding nature of the curriculum at Madeira makes it essential that students miss as few classes as possible. Additionally, part of what strengthens the educational experience for Madeira students is the contribution of their classmates. This philosophy drives our attendance and absence policies. We appreciate parents’ cooperation in these policies. Madeira’s class day begins at 7:50 a.m. (except for some AP science classes). Students are expected to be in class at the beginning of the class day. Ninth, tenth, and eleventh graders who board are expected to check in at breakfast until October Parents’ Weekend. Students who do not have a first-period class must check in with the Academic Office by 7:45 a.m., unless they have signed in at breakfast. Upon the eleventh absence in a year-long course, the fifth absence in a first-semester course or the seventh absence in a second-semester course, a girl’s term grade in the course is negatively affected. Advisors and academic deans can give students and parents more specific details.

What Is It? Procedures Make Up Work Consequences

Planned Absence

An absence about which the student and her family are aware in advance, such as religious observation, college visit, family event, or medical appointment.

Parent notifies Academic Office. Student completes Yellow Sheet.

Submit all homework assignments, including long-term papers and projects before departure. Missed in-class exercises must be made up the day the student returns (the student cannot take tests a day early). The student receives a 24-hour grace period if absent day before a test and the student missed new material.

Counts as one absence for each class missed, unless absence is for observance of major religious holiday.

UnplannedAbsence

An absence for which the student and her family cannot give advance notice, such as illness.

Parents of day students must notify the Academic Office by 7:45 a.m.Boarding students must report to Health Center prior to start of first class.

Submit all homework assignments, including long-term papers and projects, upon return to class. Missed in-class exercises must be made up the day the student returns. If a student is absent for a part of a day she is expected to make up missed tests or quizzes or turn in papers on that day. The student receives a 24-hour grace period if absent the day before a test and the student missed new material.

Counts as one absence for each class missed.

UnreportedAbsence

An absence about which neither the student nor the family has notified the school.

Further Definition:Deliberately skipping at least half of class; accidentally missing at least half of class; parents’ failure to report a student absent before 25 minutes into first class; failure to obtain teacher’s signature on Yellow Sheet.

Submit all homework on the day of return for a 10% deduction; 10% grade reduction for each additional day late (including Wednesday). No credit for in-class exercises missed, even tests.

Counts as one absence for each class missed.

Religious Absence

An absence to observe a major religious holiday off-campus

Parent notifies Academic Office that student will be absent to observe a major religious holiday off-campus.Student completes Yellow Sheet

Submit all homework assignments, including long-term papers and projects before departure. Missed in-class exercises must be made up the day the student returns (the student cannot take tests a day early). The student receives a 24-hour grace period if absent day before a test and the student missed new material. If religious observance will prevent a student from being prepared the day of return, she should coordinate with an academic dean in advance of the absence.

Does not count as an absence

Attendance and Testing on Religious Holy Days Teachers may not give tests or graded evaluations on Rosh Hashanah, Yom Kippur, the first full day of Passover, or Good Friday. Consult an academic dean if a religious observance conflicts with your test schedule. Some Madeira students observe other holy days. Therefore, additionally, an absence to observe a major religious holy day (at a place of worship) that falls on a class or Co-Curriculum day will not be counted toward the attendance limits. Girls will be expected to plan ahead so they can stay up-to-date with schoolwork.

Absences During Exam Period Only under extreme circumstances may students delay an exam because of illness and only with prior approval from the Academic Office. Under no circumstances will students be permitted to take exams early. Students who are absent from an exam because of an illness must provide a doctor’s note. The note must be from a physician who has treated the student and must outline the condition, treatment, and reason the student was unable to take the exam.

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Personal Day The Headmistress believes a boarder can benefit from an occasional personal day. She allows a boarding student to take one personal day per semester (a new boarding student may take a personal day starting in her second semester, not her first semester as a boarder). Personal days count toward the usual attendance limits. A parent must give permission by contacting (e-mail or phone) the attendance monitor in the Academic Office by 7:30 a.m. the morning of the personal day. A student using a personal day must check in with the Academic Office between 8 a.m. and 9:30 a.m. During a personal day, a student is excused from academic and activity obligations. Teachers may designate some assignments as not suitable for grace periods, but they may not designate some assignments as not suitable for personal days, nor may they require students to attend their classes on personal days. Students cannot use both a personal day and a grace period on the same assignment or test. A personal day may not be used on a day adjacent to a vacation day.

Attendance Limits The number of academic absences is 10 in a year-long course, 4 in a first-semester course, and 6 in a second-semester course. Should a student exceed these limits, her term grade will suffer an absence penalty.

Attendance Courtesy Students are expected to contact their teachers if they will miss a test, lab, paper due date, or the like to arrange the makeup.

Medical Leave For a prolonged or chronic illness, a student may apply for medical leave. Medical leave can only be granted by the headmistress, in consultation with the academic dean, the health center director or the school counselor, and the dean of students. A student on medical leave will receive pass/fail grades in the terms where she has accrued significant absences. Absences accumulated during medical leave will not be counted in determining final absence totals.

Attendance at Activities and Classes that Meet once a Week Student activities are divided into trimesters. Students may choose to earn activity credit through a physical education or dance class, the riding program, performing arts participation, or membership on a varsity or junior varsity team, among other opportunities. The same disciplinary consequences regarding tardiness and unreported absences that apply to classes also apply to other required school events, such as All School Meetings and activities. Instructors in student activities or classes meeting once a week will outline the attendance requirements and make-up policies during the first meeting of the class as well as on the syllabus.

Make-up Policy for Extended Absences from Academic Classes A student must initiate a meeting with an academic dean upon her return to help arrange a schedule with her teachers for making up missing work. A student who is absent three or more consecutive classes in one course or three or more consecutive school days due to illness must be prepared to submit all homework and makeup all missed class work, including tests, within 48 hours of her return to class. This grace period will be extended only to students who provide the Health Center with a doctor’s note outlining the condition requiring the extended absence and the treatment for that condition. A student who is absent three or more consecutive classes in one course or three or more consecutive school days for reasons other than medical must complete and turn in all homework, papers, projects, or other out-of-class assignments that appear on the course syllabus before the student leaves. Any missed in-class exercises must be taken on the day of the student’s return.

Suspension A suspension is a temporary separation of the student from the School during which time she may not come to campus for any activity. During the separation, the student and her family need to discuss her record to date and decide how important it is for her to remain a student at the school. Suspensions may range from one day to two weeks depending on the severity of the offense and will not count toward the attendance limits since the penalty is the suspension. Students should remember that they will likely be asked to explain reasons for their suspension on college applications. Students who are suspended may only return to school after a parent conference with the headmistress, or in her place, the dean of students.

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Withdrawing from a Class Any student wishing to change her schedule after the start of a semester must complete a course change form available from the Academic Office and obtain all necessary signatures, including those of her advisor and the academic dean. A student may withdraw from a course any time during the first eight weeks of a year-long course, in the first four weeks of a semester course, or the first four weeks of an activity. If a student drops a course or an activity after these deadlines, the course will appear on the transcript or the activity attachment with an indication of her status at the time of withdrawal (i.e. withdrawal passing or failing). Exceptions may be granted by the academic dean only for illness or other special circumstances. It is not the policy of the School to allow students to change classes in order to change teachers. The academic deans make their best effort not to assign a girl to the same teacher two years in a row if other options exist.

Inclement Weather Policy Because Madeira is a boarding school, its circumstances do not parallel those of local public school districts. The school makes its own determination about whether to close school, open late, or close early for inclement weather.

• On class days, school will either close for the day or open two hours late.• On Wednesdays, school will either follow the normal Wednesday Co-Curriculum schedule, or school

will be cancelled.• Each decision is made by the headmistress and the deans and is based on an assessment of road conditions and

weather reports. In bad weather, or when bad weather threatens, the decision is made by 6:00 a.m.

Closings and delayed openings are broadcast on the following stations and posted on the school website: ABC 7 and News Channel 8, CBS 9 WUSA, Fox 5 WTTG, News 4 NBC, and WTOP New Talk Radio. Parents may also call 703.556.8200 after 6:00 a.m. for the message on the answering machine. Please do not call Security for snow information. Boarding students will be notified by their head of house.

Co-Curriculum The Madeira School has operated the Co-Curriculum program for more than forty years. Our students have established an outstanding record of service to the community and of personal accomplishment. Every Madeira student participates in the Co-Curriculum program is an integral part of the School’s academic curriculum. The overall objectives of the Co-Curriculum program are to help students bridge the gap between secondary school and future goals; to develop self-confidence and an ability to work with a diverse cross-section of people; and to gain a greater awareness of community needs. The program also enhances a student’s personal understanding of serving fellow citizens and teaches her how to utilize the resources available in the Washington, D.C. metropolitan area as an extension of the Madeira academic program. The Co-Curriculum program provides opportunities for progressive degrees of independence and is designed to respond to the needs of students at each level of their development. Regular evaluations by students’ supervisors reflect the level of responsibility expected of Madeira students in their internship placements and the meaningful service that Madeira students provide to the community. Successful participation in Co-Curriculum each year is required for graduation from Madeira. Students who do not meet a Co-Curriculum program requirement will have this noted on their transcripts and will not be eligible for graduation unless that requirement is met. School Rules Co-Curriculum is a privilege, not a right. The privilege to go off campus for Co-Curriculum placement depends on the student. Before sending a student off campus, the Co-Curriculum office needs to trust that a student will follow school rules. This trust is based on a student’s prior Co-Curriculum behavior. Attendance is required, as is adherence to major and minor school rules. Students are expected to conduct themselves professionally at their Co-Curriculum jobs at all times. Each organization offering a placement has its own policies and procedures, which students are expected to follow in addition to all school rules. Failure to follow school and/or placement organization rules can result in disciplinary action.

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Attendance Regular attendance on Wednesdays is essential and required. A student may have a maximum of four absences from Co-Curriculum per school year. If a student accumulates more than four absences at her placement she must make up the hours by working at her placement on Saturdays and/or school vacations or by writing a paper. The topic of the paper is decided at the end of the school year. The length of the paper depends on the number of absences and tardies. If a student chooses to do makeup work at the placement, she must provide her own transportation. Report cards and transcripts will be held until these days are made up. Her supervisors must write a note to the Co-Curriculum office on company stationary with the date and number of hours made up. This note must be handed in the first day of school after the student has made up the hours. If a student breaks a major school rule and has to miss Co-Curriculum to attend an Executive Meeting, she will only incur an absence for that day if she is found to have broken a rule. Students are encouraged to plan ahead. Any events that prevent the student from participating in her Co-Curriculum placement will incur half-day or full-day absences. College visits, travel, medical, or other appointments count as absences. Students may not leave their placements for any reason without permission from the Co-Curriculum Office. If a girl is at the limit of allowable Co-Curriculum absences and she also takes an absence to observe a religious holy day, she should expect to be asked to make up some of the missed hours during breaks or a weekend.

Planned Absences If a student needs to miss a Co-Curriculum Day due to planned absence (for example, a college visit) she must fill out a Co-Curriculum Absence form by 3:30 p.m. the day before the absence.

Tardies Students will receive tardies for the following:

• Arriving late for Co-Curriculum transportation (1 tardy for every 15 minutes late).• Turning in required assignments late (1 tardy per school day).• Arriving late to the Health Center• Boarders: A student must check in to the health center 25 minutes before her bus leaves or 25 minutes before

her first class.• Not calling a placement when missing a Co-Curriculum Wednesday.• Arriving late to a Co-Curriculum class or program, including those that take place before or after Co-

Curriculum placements.

Three tardies equal one absence.

Illness If a boarding student is unable to attend Co-Curriculum because she is sick, she must check into the health center 25 minutes before her first Madeira activity (ex. bus departure, class start) and must remain in the health center until 7:00 p.m. It is the student’s responsibility to call her supervisor before 9:30 a.m. to let her/him know that she will not be at the placement for the day. Day students who are absent on Wednesdays will not be permitted to attend or participate in afternoon or evening events on campus. Students on medical leave from the School will not have to make up Co-Curriculum hours missed during the leave. However, an extended medical leave may require the student to change her placement upon her return to the school.

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Closed Placements If a student’s placement is closed on a Co-Curriculum day, she must report to the Co-Curriculum Office by 9:00 a.m. In these cases students are re-assigned to work on campus.

Transportation Madeira provides transportation to and from Co-Curriculum jobs. If a student becomes ill at work she should telephone the Co-Curriculum Office at 703.556.8212 or 703.556.8277. The office will send a cab or sedan to bring her back to the School. Students who are late and miss school transportation are responsible for cab/sedan charges. The Co-Curriculum Office will order the cab/sedan for you. Students must report directly to their internship assignment from school-provided transportation. If a day student is providing her own transportation, she is expected to arrive at the time established by the organization. If a student takes her own transportation to her Co-Curriculum placement, she must have the appropriate form filled out, signed by a parent, and on file in the Co-Curriculum Office. Under special circumstances a boarding student may be given special permission by the Co-Curriculum Office to drive with a day student. If this is the case, the boarding student needs to have a Passenger Permission form filled out, signed by a parent, and on file in the Co-Curriculum Office. She will also need the day student to complete a Driver Permission form. This form is signed by the day student’s parent, giving the day student permission to drive another student. If a student’s transportation plans change for just one day, the parent needs to call the Co-Curriculum Office about the change by 3:30 p.m. the afternoon before the specific Co-Curriculum day.

Lunch Lunch times will be determined by Co-Curriculum supervisors, but will not exceed one hour. Juniors and seniors may eat in restaurants within a short walking distance of their offices.

Leaving Work Sophomores may only leave their place of work in the company of their teachers or supervisor. Any exception to this must be made with the specific permission of the Co-Curriculum Office. Juniors and seniors may leave their place of work if sent by their supervisors on a work-related assignment. Students who are on such an assignment must ensure that their office knows where they are at all times. No student may arrive late or leave her placement early without specific permission given by the Co-Curriculum Office.

Dress All students are expected to dress professionally and according to the standards deemed appropriate by their placement supervisors. Check with your supervisor or the Co-Curriculum Office if you have any questions about what is appropriate.

Assignments and Reports Co-Curriculum is one-fifth of the academic week and is a graduation requirement. Students in Co-Curriculum may be assigned written reports and/or projects. It is critical that students submit these reports and/or projects on time. Students will be assessed tardies and absences when work is not turned in on time. Extensions are granted only in the case of emergencies or illnesses, and the work must be completed within one week. Extensions are not automatic and must be approved by the Co-Curriculum director.

Co-Curriculum Snow Day Policy Inclement weather information will be posted on Madeira’s website (www.madeira.org) under “Today at Madeira.” Refer to the page addressing the Inclement Weather Policy. Students will either go to Co-Curriculum on time or not go at all. There will be no late openings on Co-Curriculum Wednesdays. If it begins to snow while the girls are at their placement, girls who use school transportation will be picked up and brought back to Madeira.

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Technology at Madeira The Madeira Educational Access Network Service (MEANS) is available to the whole Madeira community. The MEANS is comprised of two parts: an intra-community network which promotes, stimulates, and supports educational endeavors both on and off the school campus, and Internet access which enables the community to utilize the vast wealth of resources available globally. The Madeira School believes that the MEANS will enable learning opportunities through communications and connections that were previously impossible and which will take new forms as the technology changes. With this global network component of the MEANS, it is impossible to control all materials that one might have access to or might discover. Madeira believes that the valuable information and interactions available on the MEANS and the Internet far outweigh the possibility that users may obtain material that is not consistent with the educational goals of the school. Nevertheless, everyone must recognize that Madeira cannot and does not supervise all network activity or communications. Responsibility for safe, prudent and proper use lies with users and, in the case of student users, their parents or guardians. Access to the MEANS is considered a privilege rather than a right. With that privilege comes responsibility for proper conduct and use of these valuable school resources. In general this requires efficient, ethical and legal utilization of the network resources. If a Madeira user violates any of the provisions set forth in this MEANS Acceptable Use Policy and Agreement (AUPA), the user may face disciplinary action, account termination and denial of future access. Madeira also reserves the right to restrict or terminate access to the MEANS or any part of it, by any user, whenever Madeira, in its sole discretion, determines that Madeira’s best interests so require. The signatures at the end of this AUPA indicate that the signatories have read this AUPA and that they agree to be bound by, and to comply with, its terms and conditions.

Purpose of the MEANS: Madeira provides a data/voice network, the Madeira Educational Access Network Service (MEANS) that promotes educational excellence by facilitating communication within the Madeira community and between the Madeira community and the global community. As the MEANS provides access to the Internet, the network promotes innovation and academic support through access to general information, resource sharing and communication with other educational institutions.

The Madeira Community: The Madeira Community is comprised of the students, faculty, staff, Board of Directors, and alumnae.

The MEANS The MEANS provides an array of applications, which include but are not limited to email, word processing, spreadsheets, illustration and document layout and photo-manipulation.Use of the Internet and its services are intended to support research and education in and among research and instructional institutions. It is both a source of information and a vehicle for communications.

User Information and Communications Access to Files and Email: Madeira does not, as a general matter, monitor a user’s files or monitor email messages to or from the user. If, however, Madeira believes (a) that a user may be in violation of the law, this AUPA, or any other School rules of conduct, (b) that a person or property is in jeopardy, or (c) that the best interests of Madeira otherwise so require, Madeira reserves the right to gain access to a user’s files or to email messages to or from the user. Should this need arise, a Network Administrator and a faculty member or school administrator will be involved. In addition, Madeira reserves the right to disclose the contents of such files or messages to third parties as required or permitted by law.

Internet Filtering and Logging The MEANS does employ a content filtering system that will filter undesirable web content from entering the network, however, no filtering system can effectively block all inappropriate internet content . In general it is difficult to avoid at least some contact with this material while using the Internet. Even innocuous search requests may lead to sites with highly offensive content. Additionally, having an e-mail address on the Internet may lead to receipt of unsolicited e-mail containing offensive content. Users accessing the Internet do so at their own risk. All internet activity, inbound and outbound, is routinely logged and retained for a specified time period. The vast amount of information contained in these logs is routinely scanned by Department of Technology members.

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Social Use of Technology Online social networking has become a huge concern for schools and families. Websites such as MySpace, Facebook, Xanga, and other various blog sites carry some responsibilities that require students to be careful with the type and content of information posted. Users should take care that they do not post personal information that can be accessed via these websites. Email addresses, physical addresses; phone numbers, and personal photographs should never be displayed in a public forum. Responsibility for personal safety rests with the user. Students should also be careful with their “online relationships”. Under no circumstances should a student ever meet with an online friend. The Madeira School takes online safety seriously, and any user who receives threatening or unwelcome communications, or other communications that give rise to concerns about personal safety, should bring them to the attention of the Director of Technology. In addition, students should never post photographs or personal information of Madeira faculty or staff. Opinions, Debate, and Other Content: Users should not use technology to express views or opinions that contradict the philosophies or stated policies of Madeira. While Madeira does not, as a general matter, monitor users’ expressions or transmissions, if the school receives objections or complaints or otherwise believes the best interests of Madeira so require, the school reserves the right to take such action as it deems appropriate, including, but not limited to, investigation of and deletion of content.

Responsibilities of the MEANS • All users must comply with the law, with this AUPA, and with all other school rules of conduct.• All users must respect the intellectual property rights of others. Users are not allowed to use technology to copy

software or transfer copyrighted material (including but not limited to text, photos, music, and video) onto school or personal equipment.

• Users will not install additional programs or download programs onto school equipment. • No user shall knowingly cause or permit any computer virus or other harmful code to be introduced into, or

transmitted through the MEANS or the Internet. • Users will not make any attempt to discover or use another user’s login name or password, tamper with any

computer, printer, or other peripheral, or allow others to do so.• No user shall create, transmit, view, store or print obscene, pornographic, or illegal material, whether in the form of

images, sounds, text or otherwise.• No user shall harass, annoy, hinder, gossip about, slander or irritate any other person or group of persons.• All users shall respect the privacy of files and other materials on the MEANS, whether stored on servers or

workstations. No user shall move, rename or change any file unless the user is the owner of the file and has permission to do so. All users shall use applications appropriately and leave each program in its assigned location.

• Do not use technology to reveal confidential information about Madeira community members such as personal addresses, phone numbers or photographs. • No user shall employ or attempt to employ methods that circumvent the filtering system on the MEANS.• The use of the MEANS for commercial purposes is strictly prohibited.• E-mail: Email is for the expressed use of facilitating communications within and outside of Madeira for

school purposes. These are the generally accepted rules of network etiquette:• Use appropriate language. Do not swear, use vulgarities or any other inappropriate language. The use of all

uppercase letters in messages (LIKE THIS) is considered yelling and will not be tolerated.• Do not engage in “spamming” e.g., the transmission of unsolicited advertisements or other unsolicited

communications. .

Technology Policies Computers and Music/Video Downloads Downloading of illegal music and movies is strictly prohibited on the Madeira network and is a violation of the MEANS agreement as well as federal copyright laws. If a student’s computer contains music downloading software that is primarily designed for illegal file sharing it will be removed from the computer and disciplinary action will be taken. Music may be downloaded legally by any pay service such as iTunes or Napster. Please contact the DOT at DOT@madeira.org if you have any questions regarding this matter.

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Personal Technology The use of personal technology is permitted on the Madeira campus, however students are expected to use these devices properly and within the guidelines set forth by The Madeira School. Personal technology is not permitted in the classroom unless specifically permitted by the course instructor as part of the curriculum. This technology includes but is not limited to laptops, desktops, cell phones, Blackberries, PDA’s, language translators, video players, and MP3 players. These devices are subject to confiscation or search in the event that Madeira believes (a) that a user may be in violation of the law, this AUPA, or any other School rules of conduct, (b) that a person or property is in jeopardy, or (c) that the best interests of Madeira otherwise so require. The operating system of student owned computers must have English version of Windows. Computers that are in a language other than English will not be supported on the Madeira network.

Broadband internet access cards The use of broadband internet access cards/devices such as those provided by Verizon, Sprint, AT&T, etc by students is strongly discouraged. This technology allows students to circumvent internet polices such as time control, logging, and content filtering. Computer Purchase and Repair The Department of Technology will assist individuals with their computer and networking needs including support and repair. One question newly admitted students often ask is whether to buy a personal computer for school work, and if so, what to buy. The Madeira School does not require students to own a computer.

Technology Capabilities on CampusSchoolhouse Labs The Schoolhouse Labs are designed to allow entire classes to work on meeting curricular goals in a technology-rich environment. They are equipped with 28 multimedia systems, overhead projectors, a scanner and laser printers. In addition to Microsoft Office, there is specialized subject-specific software available as well as photo editing, and publishing software. All the computers are connected to the Internet via a T-1 connection. The lab is open to teacher-led class activities during the school day and after school. The Labs are always open, unless a class is being taught in the lab.

CyberPods Each of the dormitories has access to technology through the creation of a dorm CyberPod. Each pod is equipped with three computers and one laser printer. Students will have access to the Microsoft Office suite, e-mail, Internet, and general network services from each of the pods. There are additional network outlets so that students with laptops and network cards can use their own equipment to connect to the network. The hours of operation are posted in each dormitory. Huffington Library Computer Lab The 14 computers in the Huffington Library are available for student use. All of the computers in the Library are installed with Microsoft Office, and have access to extensive electronic databases via the Internet. Students are able to use the computers in the library during regular hours. If all computers are in use, priority is given to students working on class assignments.

Science Building Labs The Science Building houses the Chemistry, Biology, and Physics clusters. The clusters share 2 portable laptop carts that house 22 notebook computers, a laser printer, scanner, and a variety of peripherals for related applications. Notebook computers allow portability between classrooms and sharing amongst the students. There are also three presentation PCs with Mimeos for use by the teachers during Science classes. All of the computers in the Science building are connected to the Internet via a T-1 connection. These labs are generally not available to students except during class lab time. Open: Only with instructor’s approval and by appointment.

Wireless Access Wireless access is available in many areas on the Madeira campus. The buildings with wireless internet are: Schoolhouse I, Schoolhouse II, Student Center/Dining Hall, Science, Senior Clubhouse, Huffington Library, Health Center, Hurd, and all six dormitories. The standard used for the wireless network is 802.11b/g. Details can be obtained by emailing the Department of Technology at DOT@madeira.org.

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Email Email accounts are available to all students and will be the preferred e-mail program for student-teacher communication. Email addresses fro students at Madeira typically look like this: userid@madeira.org. For example, Jane Doe’s address would be: jdoe@madeira.org. New accounts for incoming students are assigned before the start of the school year and students will be trained during orientation. Email accounts for returning students will remain the same from year to year. Students are expected to check their e-mail accounts daily for notes and announcements just as they are expected to check the note board for school news. Students can check email on any school system and off campus by accessing the Madeira Website.

Blackboard Madeira utilizes the Blackboard Learning System. Blackboard is an online teaching tool that allows students to access their course information. Blackboard allows teachers to post a syllabus, assignments, and course notes. Blackboard login information is distributed during orientation to students and is accessible to students through the Madeira Website.

MyBackpack MyBackpack is an online application that allows students to view their schedules, grades, and attendance information. MyBackpack login information is distributed during orientation and is accessible through the Madeira Website.

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Student Conduct and Major School Rules• Student Conduct• Intent and Expectations• School Jurisdiction• Major School Rules• Procedures for Major Rule Infractions• Executive Committee Procedures• Drug/Alcohol Policy• Weapons Policy• Harassment• Consequence for Rules Infractions

• Dismissal• Review Committee• Suspension• Academic Procedure for Students in Suspension• Disciplinary Probation• Campusing• Rescinding of Privileges• Withdrawal• House/Locker Searches• Minor Offenses

Student Conduct The Board of Directors and the Bylaws of the Madeira School delegate complete authority and responsibility for the discipline of students to the headmistress. Historically and traditionally, she has delegated some of that responsibility to the dean of students and the Judiciary and Executive Committees of the student government, but she may at any time preempt any procedure or conduct any disciplinary hearing she deems appropriate.

Intent and Expectations The purpose of rules and their fair, equitable enforcement is to enable the School to function as a safe, happy, healthy community. Central to this purpose is the health and safety of all those who attend and work at the School, as well as the maintenance of the School’s good name and property. Madeira has a right to expect those persons who agree to enter the school community to abide by the rules and regulations that serve the best interests of the School and its members. No school community can thrive unless every effort is made to ensure the health, safety and well being of its students. To that end, discipline at Madeira is a process governed by reason and rules. Each student must recognize that she is responsible for what takes place in her presence and that she is expected to take reasonable action against unauthorized activities. At the least, the School expects students to avoid the scene of a wrongful act. Failure to avoid the scene of a wrongful act may be constructed as a participation in the act and may result in a consequence including dismissal. Preferably, a student will actively try to discourage a wrongful act. Students are expected to be truthful in the work they submit, in the forms they fill out, and in their behavior at their off campus jobs every Wednesday. The commitment to create a community in which each individual demonstrates respect for herself and others and for other’s property is essential. Madeira prizes the individually of its students. In discipline, as in other facets of school life, individual situations are carefully weighed. A student’s age, length of experience at Madeira, previous record, the severity of the violation, the element of premeditation, honesty, any special circumstances, and above all, her personal welfare and that of the community are taken into consideration in it the recommendation of appropriate consequences. As provided in each family’s school contract, the School reserves the unconditional right, without invoking disciplinary procedures, to suspend or dismiss any student whose progress or conduct is unsatisfactory to the headmistress. No student dismissed or withdrawn as the result of discipline may reapply without written permission from the headmistress. Final authority for student discipline is the responsibility of the headmistress. Students and parents agree to abide by all the rules and policies, both stated and implied, by signing their school contract.

School Jurisdiction Every girl who had an enrollment agreement with the School is under the jurisdiction of the School. The School expects that girls who are enrolled as Madeira students will behave in accordance with the School’s expectations and will reflect the School’s values in their activities and their lives as long as they are enrolled in the School. This applies to boarding as well as day girls, while on campus or off, during the school year and, equally, during school vacations. While the School recognizes that parents assume primary responsibility for their daughters when they leave school grounds to return home, after school, on weekends, and during school vacations, Madeira reserves the right to pursue issues of student behavior that may compromise the safety of a girl or the community or impugn the reputation of The Madeira School.

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Major School Rules The following rules are intended to foster a thriving Madeira community that is safe, trusting, and nurturing, and to safeguard each student’s ability to take the maximum advantage of the educational, recreational, and Co-Curricular opportunities here.

RULE #1 Honesty RuleHonesty is expected in the work, speech and behavior of each student at all times. Lying, cheating, and plagiarism are all violations of the honesty rule. (See the “Academic Honesty” section of this handbook.)

RULE #2 Drug/Alcohol RuleThe possession, use, or distribution of drugs or alcoholic beverages is strictly forbidden on campus or away from campus while a student is under the School’s jurisdiction. Girls are not permitted to be on campus under the influence of drugs or alcohol.

RULE #3 Fire RuleIt is absolutely forbidden to have open flames or other burning items anywhere on campus, but especially in any campus building. Tampering with fire alarms or other safety equipment is a violation of this rule. Madeira is a smoke-free campus. Smoking anywhere on campus or while on a school trip or activity is a violation of this rule.

RULE #4 Respect for Property RuleStealing and/or causing the deliberate destruction or defacement of school or personal property is prohibited.

RULE #5 Sign-Out RuleNo girl may leave campus without permission. All boarding students must accurately complete proper forms and receive permission every time they leave campus. Changing plans while on an outing or overnight is not permitted. No day student may leave school during the class day without specific permission of the academic dean, dean of students, or school nurse.

RULE #6 Co-Curriculum RuleThe Co-Curriculum is an essential part of the Madeira curriculum. Unauthorized absence or other serious misbehavior is not permitted. No girl may leave her placement without permission from the Co-Curriculum Office.

RULE #7 Personal Safety RuleIn the interest of personal safety and the associated risks to both the individual and the community, the following violations may be considered major rule violations:

• Curfew violations: out of house, unescorted, after House Bell and before 6:00 a.m.• Possession of a weapon or an instrument whose use could be construed as a weapon• White and green card violations (see Residential Life section below)• Boundaries violations: being in wooded areas including Black Pond, without signing out with the Dean of Students

Office and not in groups of three or more• Swimming violations: swimming in Black Pond, the Potomac River, or the pool without the specific approval of

school authorities and without supervision• Online safety violations. See Rule #8 and the “Technology at Madeira” section of this handbook• Other situations that demonstrate a lack of respect for individual or group safety and welfare, including violating the

medication policy• Riding a bike, scooter, etc. without a helmet

NOTE: The school believes that adolescent sex, by definition, is premature and can lead to health and safety issues. Sexual behavior on campus, therefore, is governed by Rule #7, Personal Safety, and is strictly forbidden. Personal restraint and respect for others are highly valued at Madeira, and students are asked to refrain from public displays of intimate affection.

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RULE #8 Technology Use RuleThe illegal, improper, or unethical use of technology, including but not limited to computers, cell phones, Blackberries, iPods, etc., is strictly forbidden. Every Madeira girl and her parent/guardian sign The Madeira School MEANS (Madeira Educational Access Network Service) Acceptable Use Policy and Agreement (AUPA). This agreement outlines the conditions under which Madeira girls may use technology, specifically computers and Internet access, provided by the Madeira School. Violating the terms of this agreement is prohibited. (Please refer to the handbook section on Technology at Madeira.)

RULE #9 Good Behavior RuleMadeira girls are expected to demonstrate good behavior and respect for themselves and others at all times. Hazing, harassment, or mistreatment of any member of the community is a violation of this rule. Accumulating an excessive amount of minor infractions also comes under this rule. Any behavior that compromises the good name of the Madeira School is a violation of this rule, whether school is in session or not.

Procedures for Major Rule Infractions The headmistress has the authority to decide if the circumstances surrounding a major rule infraction warrant review by the Executive Committee. If, upon initial review, the headmistress decides that the case does not need to go to the Executive Committee, she and/or the dean of students may meet with the student and a faculty or staff member of this student’s choice. The headmistress may ask the student head of Judiciary to be present at this meeting. Evidence may be gathered from witnesses during this process. The headmistress will make a final decision and notify the student and her advisor. The student and/or the headmistress will call the student’s family as soon as possible. A letter summarizing the decision will be sent to the family and the student’s advisor. At any time the headmistress may choose to move the case to the Executive Committee.

Executive Committee Procedures The Executive Committee consists of five voting members: the student heads of Boarding, Day and Judiciary, a faculty member appointed by the headmistress, and the dean of students. Any two members and the dean of students shall constitute a quorum. The headmistress may choose to convene the Executive Committee upon determining that a student has or may have broken one or more major school rules or has accumulated a number of violations of minor school rules. If the headmistress chooses to convene the Executive Committee, the student’s parents will be notified and the student will be scheduled to come before the Executive Committee with her faculty advisor. During the meeting, the student will explain her behavior and motive with regard to the rules infraction(s). The committee will consider witnesses or other evidence that the committee or the student wishes to present. Through discussion with the student, members of the Executive Committee will assess the seriousness of the behavior and, after deliberation, will recommend a consequence to the headmistress. The headmistress may accept the recommendation as is, send back to the committee for further deliberation, amend it, make a decision independently of the committee, or initiate a Review Committee. The student will be told the decision either by the headmistress or the dean of students. Her advisor may accompany her when she is told. The student and/or the headmistress will call the student’s family as soon as possible. A letter summarizing the decision will be sent to the family and the advisor. Under certain circumstances, as in the case of any drug or alcohol offense, the student may also be required to attend an evaluation/rehabilitation program with her parents as part of the conditions for returning to Madeira. Additional suspension and/or discipline may be recommended on an individual basis. No student dismissed for drug or alcohol offenses may reapply without the permission of the headmistress, and not until she has completed a similar evaluation and educational program and written a report from the counselor of that program has been sent to the School. Executive-hearing procedures during exam periods and in the final weeks of school may be modified at the discretion of the headmistress. Because of potential scheduling conflicts, the headmistress may conduct hearing with students and their advisors. She may request the presence of the dean of students and/or student heads of Boarding, Day, and Judiciary at the hearing. The school reserves the right to notify colleges concerning discipline cases. Some college application forms have questions concerning the applicant’s disciplinary record. A student is expected to answer such questions honestly.

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Drug/Alcohol Policy When a student’s work, behavior, or demeanor suggests the possibility of use of alcohol or illegal drugs, parents will be informed by the school counselor or other authority, and appropriate procedures will be recommended for assessment and counseling, which may include random urinalysis or other drug testing by an outside professional. Parents who do not accept the recommendations of the School will be given the option of withdrawing their daughter.

Weapons Policy No weapons are permitted anywhere on campus, including, but not limited to, guns, knives, and explosives.

Harassment Sexual, racial or general harassment by students or adult members of the community will not be tolerated at Madeira. Such behavior is a violation of Major School Rule #9. Sexual or romantic relationships between students and adult members of the school community, whether consensual or not, are strictly forbidden. Students should report incidents or harassment to the counselor or, in her absence, the dean of students, who will take appropriate action. Parents, teachers, and other students should also inform the counselor if they become aware of any kind of harassment of any student.

Consequences for Rules Infractions Consequences for major and minor infractions may be, but are not limited to, any one of a combination of the following: letters of apology; rescinding of privileges; campusing; community service; and probation. Suspension or dismissal may be imposed for major school rule violations or for an accumulation of minor rule violations.

Dismissal The dismissal of a student is at the discretion of the headmistress. If she finds that a student had committed an offense that risks dismissal, she will so inform the girl’s parents. At the discretion of the headmistress, parents may be offered the option of withdrawing their daughter. If a student is dismissed or withdraws because of circumstances surrounding a discipline case, she may not return to campus without the permission of the headmistress. Indication of the dismissal or required withdrawal will be noted on the student’s official transcript. The Madeira School believes that a positive and constructive working relationship between the School and a student’s parents (or guardian) is essential to the fulfillment of the School’s mission. Thus, the School reserves the right not to continue to enroll or to re-enroll a student if the School concludes that the actions of a parent (or guardian) make such a positive and constructive relationship impossible or otherwise seriously interfere with the School’s educational purpose.

Review Committee If dismissal is involved, the headmistress will inform the student’s parents that a committee may be appointed to review the case at their request. The headmistress selects the members of the Review Committee from the faculty, staff, and/or administration. The student and parents may meet with the Review Committee and, if they notify the headmistress at least three school days before the meeting, may bring a lawyer or other representative with them. The school’s legal counsel may be present as well. After hearing the recommendations of the Review Committee the headmistress will make the final decision in the matter.

Suspension A suspension is a temporary separation of the student from the School during which time she may not come to campus for any activity. During the separation, the student and her family need to discuss her record to date and decide how important it is for her to remain a student at the school. Suspensions may range from one day to two weeks depending on the severity of the offense. Students should remember that they may be asked to explain reasons for their suspension on college applications. Students who are suspended may return to school only after a parent conference with the headmistress, or in her place, the dean of students.

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Academic Procedures for Students on Suspension The student is responsible for collecting all her books, assignments, and other materials before leaving on a suspension. The student, must submit a homework assessment including papers and projects, upon her return to class. Missed tests will be made up the day of return. If a student is suspended during the exam period, the academic dean will oversee the administration of exams. Exams and related materials will be delivered and returned by Federal Express. The cost for this will be borne by the family. If a student needs tutoring because of suspension, names of tutors are available from the Academic Office. Families will be expected to play the current standard rate for their services. Faculty members are not responsible for teaching students material missed due to suspension.

Disciplinary Probation When a student is found guilty of any violation of a major school rule but is not dismissed, she may be placed on disciplinary probation. Disciplinary probation is a very serious situation and should be considered one step short of separation from the School. A major rule violation or a number of minor violations during the term of the probation will most probably lead to dismissal. When a student is placed on disciplinary probation, she must justify her continuance at Madeira by displaying acceptable behavior and attitude. Her contract for the next school year may be withheld. A student on probation may not run for student government. If her contract is withheld a boarder girl may not participate in room draw. Initial probations normally are limited to one semester, or the equivalent thereof. However, a student may be placed on probation for the balance of a school year, or the initial probationary period may be extended if the student cannot accept community rules and does not show marked improvement. Probations are reviewed by the Executive Committee at the conclusion of each semester. Disciplinary probation is not a matter of permanent record for the student. Students should remember, however, that they may be asked to explain reasons for their probation on college applications. Students are responsible for reporting s disciplinary action to colleges and universities.

Campusing The headmistress or dean of students may assign a boarding or day student to campus for a stated period of time.

Rescinding of Privileges The headmistress or dean of students may revoke a student’s permission to attend designated school functions, including sports practices and games, play rehearsals and productions, Affirmation, or Graduation. Other privileges may also be rescinded.

Withdrawal Parents may choose to withdrawal a student from school or the School may recommend withdrawal because of health or other matters of concern to the School or family. The family may initiate a withdrawal by writing a letter to the headmistress stating the reasons for withdrawal. The Head’s Office will then contact the Business Office, library, Dean of Students Office, and Academic Office before sending written confirmation of the withdrawal to the parent. A student’s grades, transcripts, recommendations, and other official school documents may be withheld if a parent’s financial obligations have not been met at the time of withdrawal.

House and Locker Searches The school reserves the right to search persons, backpacks, rooms, lockers, and any other places or articles of property on the school premises at any time. Any items prohibited by law or by school regulation will be confiscated and consequences will follow for those students in possession of such items.

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Minor Offenses Minor offenses include, but are not limited to:

• Late arrival to breakfast check-in, scheduled conferences, study hall, or other required activity

• Missing breakfast check-in, study hall, scheduled conferences, or other required activity

• Checking in late or failing to check in and/or sign in or sign out

• Late return to campus• Failure to put up approved card before leaving

campus• Failure to take down card immediately upon return

to campus• Failure of room inspection

• Noisiness in dorm during quiet hours• Tardiness for house bell• Misconduct during class, assembly, study hall, or

other activity• Dress code violations• Use of technology in an inappropriate place• Backpacks and personal belongings in an

inappropriate place• Not cleaning up after oneself in the dining hall or

student center or another public place• Late arrival to class or All-School Meetings• Missing class or All-School Meetings

The Dean of Students Office will deal with students if they have minor offenses. Students should expect consequences.

Student Life

• ASM • Dining Room • Special Diets • General Store • Cell phones, Ipods, and Electronic

Devices • Dress Code • Driving/Parking • Guests on Campus • Day/Boarder Exchange • Overnight Guests • Huffington Library • Lucy & Co. • Mail

• Package Shipping and Receiving • Deliveries to Campus • Money • Check Cashing • Newspapers • Lost and Found • Note Board • Student Center Lounge • Religious Life • Student Activities • Clubs • Cultural Passport Program • Student Government • Student Government Elections • Traditions

All-School Meetings & Assemblies (ASM) The academic schedule includes All-School Meetings and advisee and activity days and times. Assembly behavior guidelines have been established to ensure courtesy and attention to the assembly speaker(s) and consideration to everyone in attendance. Rules include:

• Sit in assigned seat. Attendance will be taken promptly by the checkers. (If you arrive late be sure to check in with the checker immediately following the assembly or you will be marked absent.)

• Sit up straight and pay attention. • Do not put feet or knees on chair in front of you. • Do not leave the auditorium during the assembly unless it is an emergency. Check

with your advisor if you do need to leave. If you do have permission to leave, leave quietly, and do not allow the door to slam.

• Do not bring food, drinks, or chewing gum into the Chapel/Auditorium (C/A). Hats may not be worn in the C/A.

• Do not talk during the speech or performance. • Do not pursue activities other than listening. (No schoolwork, newspapers, letter

writing, or grooming of self or others.) • No electronic devices

Dining Room The school offers three well-balanced meals Monday through Friday and brunch and dinner Saturday and Sunday, served cafeteria style. Courtesy, good manners, and tidiness are expected of all the girls at all times. Girls are expected to clear their own tables and leave the Dining Room neat and tidy. Fruit is available all day in the dining room. No one may take food, dishes, or silverware out of the dining room. Girls are not to be in the serving area except at meal times. If the dining room is being cleaned, girls will be asked to be considerate and leave. Shoes or appropriate footwear must be worn at all times.

Dining Room Hours: Breakfast Monday – Friday: 7:00 a.m. – 7:45 a.m. Saturday and Sunday Brunch 10:30 a.m. – 12:45 p.m. Lunch Monday 11:55 a.m. – 1:45 p.m. Tuesday 11:20 a.m. – 1:45 p.m. Wednesday per Co-Curriculum (usually 11:00 a.m. – 1:00 p.m.) Thursday 11:55 a.m. – 1:45 p.m. Friday 11:55 a.m. – 1:45 p.m. Dinner Monday – Thursday 6:00 p.m. – 7:00 p.m. Friday, Saturday and Sunday 5:30 p.m. – 6:30 p.m. Special Diets If a girl needs a special diet, she must have her doctor write to the school nurse directly, who will be able to supervise the diet properly. The school dining service provides three healthy, balanced meals per day, always with a vegetarian option, which should meet everyone’s needs. Students with food allergies are encouraged to meet with the Director of Food Services. Girls are not allowed diet pills, Slim Fast, diet bars, or any product or medication used for weight loss. In accordance with this, girls are not allowed to have scales. The health and safety of our students is important, and any student with a weight concern should be working with health center personnel so that she may monitor her weight in a healthy manner. General Store The General Store is located in the Student Center. Hours are posted. It is run by Madeira girls under the direction of the Dean of Students Office. It offers bottled water, crackers, candy, and other snack food. Cell phones, iPods, and Electronic Devices Parents of a boarding girl will be required to complete a form and return it to the Dean of Students Office before their daughter may bring her cell phone onto campus. The parent and daughter must sign a statement that will be attached to this form indicating that they have read and understand the rules for cell phone use and the consequences for breaking the rules. The rules and consequences, which have been established by the student government, are as follows:

• Cell phones, iPods, and electronic devices may be used only in a student room in the dormitory, the student center, Hurd, the library courtyard, the athletic fields, and the Senior Clubhouse. The School cannot predict the quality of the signal when the phone is used inside school buildings; nevertheless no exceptions to this rule will be made.

• Cell phones may be used according to the current guidelines for the use of dormitory telephones. It is the student’s responsibility to make herself aware of these rules and to follow them.

• If a student is found to be in violation of the rules for cell phone, iPod, or electronic

device use, she will be issued a warning for the first offense; the cell phone or electronic device being will be taken away for one week for a second offense; and a

third offense will result in the device being kept by the Dean of Students for the semester. The Dean of Students will decide when the student may have access to the phone or electronic device. If that student is found to be in possession of a cell phone or electronic device after it has been taken away for the semester, she will go before the Executive Committee for violation of the School’s honesty rule.

Dress Code The Madeira School values girls for their individuality, their accomplishments, and their contributions to the School and the wider community and, therefore, does not prescribe a uniform style or type of dress for class or after school activities. Instead, general guidelines for appropriate school dress are described below. GIRLS DO…

• come to school dressed to learn • wear clothing that is in good condition • wear shoes at all times outside the dorm • wear a cover-up when walking to and from the swimming pool • wear a bathing suit only at the pool • wear shorts and skirts mid-thigh or longer than the tips of their finger

GIRLS DON’T…

• wear revealing or inappropriately short skirts or shorts • wear clothing that reveals midriff or cleavage • wear ripped or patched clothing or clothing that has been written on • wear tops with spaghetti straps • wear clothing that reveals undergarments • wear pajamas outside the dormitory • pierce facial areas or other exposed areas of the body except the ears • wear hoops, large rings or dangling jewelry except in the ear • color their hair an unnatural color

Girls who ignore these guidelines will not be allowed to attend class or participate in other school activities. An advisor, faculty or staff member will speak with a girl who is inappropriately dressed, and she will be allowed to return to class or the school activity once she makes the required change to her clothing. Dress Code for Athletics Girls are to wear clothing specifically for sports, separate from the clothes worn throughout the academic day. Clothing for classes must fall within the following guidelines: Physical education classes

• athletic shorts suitable for activity; no cut-offs, boxers, etc. • T-shirts suitable for activity—no tank tops, oxford shirts, etc. • any neat-looking sweat pants or sweat shirts—no tears, cuts, holes, etc. • sneakers or cleats, and socks

Dance classes

• leotard and tights or dance skirt • warm-up suit—no hoods • proper footwear

Riding

• breeches, jodhpurs or chaps • riding boots or paddock shoes • Hard hats to be worn at all times. Hard hats must be fit, be USA Equestrian-

approved, and have a non-removable name tag inside. Swimming classes

• swimsuit appropriate for instruction • goggles (recommended)

Dress Code for Co-Curriculum The Co-Curriculum program requires that students dress specifically for the internship to which they go each Wednesday. An internship on Capitol Hill will, for example, require business attire, whereas an internship at a school requires business casual style. The specific dress requirements for internships will be outlined and distributed during the Co-Curriculum orientation. At minimum you must follow The Madeira School dress code policy. Juniors must dress in business attire. This does not mean suits but it does mean no short skirts or low cut shirts. Dress Code for Graduation Graduates must wear approved white dresses. Driving/Parking Regulations Regulations concerning driving have been designed for the safety of the members of this community. All regulations are in effect around the clock, seven days a week. The regulations will be enforced.

• Pedestrians, joggers, and cyclists always have the right of way on the Madeira campus.

• A girl must obey campus speed limits and parking regulations. • A girl may drive to campus only if she has applied for, received, and has displayed on

her car a valid Madeira School Parking Permit. • A girl may not drive another girl around campus or off campus without the specific

permission from a member of the Dean of Students Office. • A girl must park in the student parking area and may not move her car until she has

finished her obligations for the day and is leaving campus. • Girls may not “hang out” in their cars during the school day. • A girl must report any accidents, no matter how minor, to the Dean of Students

Office. • Boarding girls are not permitted to keep cars on campus.

. Guests on Campus All girls may have male or female guests on campus (unless not approved by parents) during the following hours:

Weekdays: 4:30 p.m. to 7:00 p.m. Fridays: 4:30 p.m. to 11:45 p.m. Saturdays: 9:00 a.m. to 11:45 p.m. Sundays: 9:00 a.m. to 7:00 p.m.

• If a girl is expecting a male guest on campus, she must give his name to the adult on duty (AOD), who will notify the security officer at the gate. A girl may not have a guest on campus unless she is acquainted with the person prior to his/her visit. Students must have parents’ permission for male guests.

• Security will direct guests to park in the lot and then proceed to the Dean of Students Office. The girl will be notified by the AOD of the guest’s arrival.

• Guests must sign in with the AOD upon arrival and sign out upon departure. Girls are expected to introduce their guest to the AOD and other on-campus adults. Each girl is responsible for the behavior of her guests. A visitor who does not follow the School’s guidelines on curfews and related matters may be asked to leave and if poor behavior continues, may be unwelcome on campus. Girls may not accompany guests to the parking lot after signing them out.

• No male guests are allowed in the houses without specific approval of the house adult. This includes the house commons area and the vestibule.

• Girls are limited to three guests per visit unless approved by the dean of students. Girls may invite only their own guests and may not sign in another girl’s friends.

• Under no circumstances may a student bring a guest to classes. • The school provides chaperones at all scheduled on-campus activities (e.g. dances,

concerts) • Girls may entertain their guests in the Student Center lounge, the dining room, and

Main Living Room during the specific hours listed above. Male guests are not allowed in the Hurd Sports Center or the Chapel/Auditorium unless there is an activity going on in those buildings. Parents’ requests, as stated in the permission forms on file in the Dean of Students office, will only limit girls’ ability to sign in male guests. Parents may designate via permission forms on file in the Dean of Students Office whether or not their daughters may sign in male guests. However, because these visits are not considered chaperoned events, parents and daughters need to come to an understanding themselves over socializing with boys on campus. Concerns may be directed to advisors and/or The Dean of Students.

• Day girls may not be in dorms after 10:00 p.m. on school nights unless they are spending the night.

• Day girls may not spend the night in the dorms during exam periods. • Guests who are not Madeira students are not permitted in school vehicles.

Day/Boarder Exchange Day/Boarder Exchanges are designated to enhance the relationship between the day and boarding communities. Day and boarding girls who participate in this program are expected to follow all school policies and rules. There are two types of overnight exchanges between day and boarding girls: Overnight Exchange: Boarding girls may stay overnight at the home of a day girl two weeknights per month, provided that they are eligible and make the arrangements in advance. Overnights on Tuesday must also be approved by the director of the Co-Curriculum program. Parents of both girls are asked to call the Dean of Students Office the day before the exchange is to occur. Overnight Guests Boarding students may invite day students and other female friends to visit over a weekend with special permission from the Dean of Students. For rules regarding day student overnights, consult the Day Student information section of this handbook. All guests must obey the Madeira School rules, including house bell, while visiting on campus Male guests are allowed to stay overnight at the Madeira School infrequently and only under special circumstances. In such cases, the Dean of Students may permit a male guest to stay one

weekend night. Special arrangements will be made for accommodations, so one week’s advance notice is required. Huffington Library Hours: Monday – Thursday: 7:15 a.m. to 9:30 p.m. Friday: 7:15 a.m. to 5:00 p.m. Saturday: 10:00 a.m. to 6:00 p.m. Sunday: 1:30 p.m. to 9:30 p.m. Please note: Holidays and vacations may affect library hours. The Huffington staff welcomes Madeira students, parents, faculty, and staff, to use the library for research, recreational reading, and browsing. The library is also a popular site for group study, meetings, and movies. Two conference rooms, an upstairs seminar room, the Fiction Room, or the AV room may be reserved for those purposes. The library also provides access to the Internet, online databases, and other programs through the School’s computer network. A lively collection of educational and recreational videos and DVDs is also available for checkout. There is no limit to the number of books a student may borrow. However, all materials must be checked out to the student before being taken from the library. Circulation periods vary according to the type of material. Students will be informed of due-dates and renewal procedures. Library staff members are available to give assistance and provide guidance in locating material, including searching nearby academic and public library collections. If any student is found to have an unreturned library book on her account, she will be charged the price of the book and an additional processing fee for replacement. If the student is able to find the book and return it to the library before a bill is issued, her library fines associated with that book will be cleared. All grades will be held until a student’s accounts are cleared. Madeira girls may always count on the library to be a quiet, comfortable, study-friendly place. Socializing, active conversations, sharing email and online pictures, and having a laugh with friends are all welcome for some other place, but not the Reading Room. Headsets or iPods are not allowed in the library. Lucy & Co. Located in the Student Center, beneath the dining hall and adjacent to the campus mailboxes, is Lucy & Co., the Madeira School Store. Lucy & Co. carries school supplies, drugstore items, and Madeira apparel and gift items. An assortment of Madeira merchandise is also available through our online store under the On Campus section of the website. Books required for academic year coursework may be purchased online through MBS books. The virtual bookstore can be accessed by visiting the School Store page of the website. Summer Reading books titles and ISBN numbers are published each spring so that families can purchase them independently.

Lucy & Co. Hours of Operation

Monday: 11:00 a.m. – 4:00 p.m. Tuesday: 11:00 a.m. – 4:00 p.m. Wednesday: 11:00 a.m. – 1:00 p.m. Thursday: 11:00 a. m. – 4:00 p.m. Friday: 11:00 a.m. – 4:00 p.m.

Mail Each boarder is assigned a combination mailbox so that she can pick up mail at her convenience. All boarding students will be assigned a new mailbox for the upcoming school year. Mailbox numbers and combinations will be distributed during Orientation. To help your daughter receive her mail in a timely fashion, please ensure that her name is on the envelope or package. Please contact Lucy & Co. with all mailbox inquiries.

Package Shipping and Receiving Students who wish to ship packages or purchase stamps may do so at Lucy & Co. All goods and services may be charged home on student accounts or paid by cash or credit card. Students can pick up packages at Lucy & Co. during store hours.

Deliveries to Campus All deliveries to campus (other than mailed packages) will be taken to the AOD, who will email the student to notify her of the delivery. Please contact ext. 8211 to alert the AOD that a delivery is on the way. Food Deliveries to Campus Students may order food to be delivered to campus, and it is each girl’s responsibility to call ext. 8211 to alert the AOD that a delivery is on the way. The AOD will then alert security to expect a delivery. Students may order food Sunday - Thursday until 7:00 PM and Friday and Saturday until 11:00 PM. Students must meet the delivery person at the AOD desk. No delivery people will be permitted anywhere on campus except the AOD desk. If the AOD desk is closed, security will not permit the driver to enter campus. Students must therefore be certain that their delivery can be made before the AOD closes. A list of approved merchants is available in each dorm at the AOD desk. Money

• The school believes that no student should need more than a $100.00 a month for “pocket money.” Emphasize to your daughter the need to keep money in a locked box and to lock her room when she leaves it. Using traveler’s checks is another safeguard. The school cannot be responsible for lost or missing money.

• A student should not be granted a credit card unless a strict accounting system and reasonable limit to expenditures have been clearly established between parent and daughter.

• A student may charge home trips and outings arranged through the School. A student will be charged the full price for the event if they do not adhere to the cancellation policy. Other items may be charged at the General Store and Lucy & Co. Parents are expected to give their daughters clear guidelines for individual limitations for such expenditures. A student will be sent copies of her account statements if the School has written permission from her parents on file.

Check Cashing The school will cash personal checks for students with valid identification during office hours in the Business Office. The maximum is $200.00 per transaction. There are no ATMs on campus. Newspapers Daily newspapers are available in the periodical room of the library and in the Student Center. Personal subscriptions to the newspaper may be ordered at the start of the school year at special

student rates and may be picked up in the student center. Girls should contact the Dean of Students Office for further information. Lost and Found Girls should have their names on all possessions so that lost articles can be easily and properly identified. Lost articles are returned to the Dean of Students Office. Girls should immediately report all items thought to be missing to the Dean of Students and fill out a detailed incident report. Note Board The note board is located on the main floor of Schoolhouse I. Notes for girls are placed on the board directly above their last initial. All girls should check the note board at least twice a day. It is a violation of the School’s honesty policy to read, deface, or take anyone else’s notes. Student Center Lounge A student lounge is located in the Student Center and is available to both day and boarding girls. Other student lounges are located in each house and in the Hurd sports center. Religious Life Madeira is a secular school and as such does not promote the religious beliefs of any one denomination or faith. However, personal convictions are valued and transportation to nearby places of worship is available through the Dean of Students Office. See the assistant Dean for Student Activities for more information. Bible study, prayer groups, and informal philosophy seminars are organized at the initiative of individual girls and faculty and through the Co-Curriculum and the Dean of Students Office. Madeira is a member of the Council for Spiritual and Ethical Education and Fellowship of Christians in Universities and Schools (FOCUS). Student Activities The Assistant Dean for Student Activities oversees student activities with members of the Social Committee. They welcome student suggestions. During the year at Madeira, girls are offered many opportunities to attend plays and concerts in Washington as well as dances and activities at other schools. Day and weekend trips for skiing, canoeing, and visiting museums are planned. Day girls are encouraged to participate in all off-campus activities. All rules that apply to boarding girls also apply to day girls while on school-sponsored off-campus activities. Once a girl has signed up and tickets have been arranged, she will be charged whether she attends or not. If she must change plans, she should notify the Assistant Dean for Student Activities as early as possible but no later than noon on the Friday before the weekend. All major school rules apply for off-campus trips as well as the following basic outlining rules:

• Know the departure times and be prompt. • Report to the chaperone in charge and follow her/his instructions. • Dress suitably for the event. Girls should always ask if they are not sure what to

wear. • At theaters and concerts, girls are to be in their seats throughout the performance. • When visiting another school, girls are expected to abide by the rules and customs of

that school.

Any violations of rules while on trips are reported to the Dean of Students.

Clubs Clubs offers adults and students the opportunity to explore shared interests. A club is defined as a student-directed organization, sponsored by a faculty/staff member that has been established for the purpose of developing student leadership skills and is dedicated to pursuing the common interests of its members and providing services and/or programs for the Madeira community, and in some cases to the Washington, D.C., metropolitan community. Any fundraising activities that a club wants to sponsor must be submitted to the Assistant Dean for Student Activities for approval before any fundraising event can occur. Cultural Passport Program This fall, Madeira will debut our new Cultural Passport Program. In its inaugural year, this new and exciting program will be only introduced to the Class of 2013 initially. Students will be encouraged to take advantage of the vast array of offerings Madeira and the Washington DC metropolitan area has to offer by participating in a variety of school organized passport events. The passport is divided into five areas of events and activities:

• Academic • Community Service • Cultural & International • Sports & Recreation • Student Life

After attending one of the passport events on or off-campus, students will receive a stamp in their passport to signify their attendance and participation. Once students have attended thirty events and received their stamps, they can turn their passport into the AOD and will be eligible for the drawing at the end of the school year for some great prizes. Some examples of passport eligible events are attending an off-campus lecture, participating in the Avon Walk for Breast Cancer, attending the Kennedy Center Annual Open House, going tubing on the Shenandoah, attending the Woodberry vs. Episcopal football game, and supporting your friends at a Soiree. Madeira’s Cultural Passport program is a fun way to try something new and to enhance the Madeira learning experience. Student Government Opportunities for student self-government are ample at Madeira. The spirit and energy with which the student government operates have a strong bearing on the spirit and life of the School. Meetings are led by the Head of Day, Head of Judiciary, and the Head of Boarding. The Headmistress and the Dean of Students are advisors to the student government; the Boarding Committee is advised by the Assistant Dean for Residential Life. Student Government Elections Elections are held in the spring for all offices except for the freshman class. Candidates are self-nominated, and there is no campaigning. The positions of head of house and assistant head of house are selected by the Assistant Dean for Residential Life along with a student/house adult committee after an application process. All other officers are elected by the student body.

These positions shall be elected by the whole school:

• Head of Boarding • Head of Day • Head of Judiciary • Head of Community Service

• Red Team Co-Captains • White Team Co-Captains • Class officers are elected by their classes. One must be a day girl and the other a

boarder. The Vice President will be elected from the same slate as the President. Traditions

• Affirmation: The night before graduation, twelfth graders bid their farewell to Madeira through song, dance, and skits.

• Founder’s Day: Each spring, Founder’s Day honors Lucy Madeira Wing. The date is

always a surprise. The day is devoted to games and activities in which everyone participates. After Spring Break, day girls should always have their gym clothes in their lockers. Girls remain on campus all day for the festivities, which conclude with strawberries and ice cream.

• 100 days: A special celebration honoring the seniors 100 days before they graduation. • Graduation: Graduating twelfth graders wear white dresses and carry thirteen red roses

in remembrance of the thirteen boarding girls enrolled when the School opened in 1906.

• Junior/Senior: In the spring, the eleventh graders plan an on-campus celebration called Junior/Senior Party.

• Respecting the Oval: All members of the community are asked not to cross the Oval in

front of Main. Girls may go on the grass to sit and visit, or play music, but they may not cross from one side to the other. Sunbathing is not permitted on the Oval, only on the quadrangle between North and South Houses, at the Hurd Center on the patio beside the pool, on the grass behind Main and New Houses, and beside the science center.

• Ringing the Bell: The old bell in Main is rung by only twelfth graders.

• Red and White Competition: Red and white are the school colors. All girls and faculty

members are assigned to either the Red or White Team and remain on that throughout their years at Madeira. Legacy girls are assigned to the same color team as their relative(s). Competition continues all year between the teams in many activities.

• Senior Privileges: Twelfth graders enjoy certain privileges such as eating dinner earlier,

having their own clubhouse, enjoying Tuesday and Thursday night outings, and having weekend “instant sign out.” The purpose of these traditions is to recognize the leadership of the class and to reward the contributions they make to Madeira. These are not senior rights, nor are they intended to convey superiority of rank.

Residential Life

• Permissions and Leaving Campus

• Overnight (White Card) Outings • Day (Green Card) Outings • Midweek Outings • Outings During Exam Weeks • Senior Sign-Out Procedures • Returning to Campus • Closed Weekends • Travel Arrangements • Sedan Service • Dormitory Behavior • Mandatory Check-Ins • Quiet Hours • Lights Out • Fire Alarms

• Fire and Safety Regulations • Guardians for International

Students • House Bell • House Governance • Laundry • Medications • Personal Belongings • Room Draw/House

Assignments • Room Maintenance and

Inspection • Sleepovers • Telephones • Television • VCR/DVD Movies • Travel Arrangements

Life in the houses at Madeira is a special experience. It gives each girl the opportunity to make close friends and to participate in a community with girls from different parts of the U.S. and other countries. Learning to cooperate, compromise, and share in fun and responsibility is all part of the residential experience. Successful community living requires thoughtfulness. Madeira expects that an appreciation of the needs of others combined with self-discipline will enable girls to make the best use of their time and will help them to meet the demands of a rigorous academic schedule. Only a community of mutual respect will ensure an atmosphere conducive to study and personal growth. Permissions and Leaving Campus Boarding girls may leave campus only with approval from the Dean of Students Office. The school’s sign-out system is designed with three goals in mind:

• Protecting the personal safety of each girl • Teaching the importance of planning ahead and budgeting time accordingly • Teaching the necessity of making appropriate choices

The Dean of Students Office bases its approval of a girl’s requests to leave campus strictly on permissions that her parents have left on file in the AOD office. Each girl must know and understand the restrictions that her parents have requested. Girls should read their permission slips with their parents and become familiar with the School’s regulations and restrictions. With these rules clearly in mind, a girl will avoid the embarrassment of accepting an invitation that the School cannot authorize and avoid the risk of breaking a major school rule. Girls may not remove their permission cards from the Dean of Students Office. The privilege of leaving campus may be withdrawn for academic or disciplinary reasons. Parents are asked to support the School’s efforts in these matters. Once a girl has left campus for an outing or for an overnight, the School cannot maintain responsibility for her well-being until she returns to campus and signs in. She must understand that cities and shopping malls are not entirely safe places, and she must be careful to avoid trouble or danger. The best practice is to travel only in groups when off campus, to stay in well-lighted places, and to avoid those locations when irresponsible behavior is likely to happen. Establishments where alcohol is served are to be avoided. While the school recognizes that

parents assume primary responsibility for their daughters when they leave school grounds to return home, after school, on weekends, and during school vacations, Madeira reserves that right to pursue issues of student behavior that may compromise the safety of each girl or the community or impugn the reputation of the Madeira School. The school will not approve of any girl(s) staying in a hotel or motel unless accompanied by parents. A girl may not change plans after leaving campus except to return early. The school will not honor telephone requests for changes or approval of changes. Therefore all information on green and white cards must be accurate. Deliberate misinformation or misinterpretation of information of any kind is violation of school rules #1, #5, and #7. Overnight Outings (White Card) No boarding girl is allowed to spend a weeknight off campus unless she is doing a Day/Boarder Exchange or unless her parents are visiting in town, in which case special permission may be given by the dean of students only. A girl who wishes to sign out overnight must observe the following procedure:

• She fills out her white card in pen stating destination, dates and times of departure and return, means of transportation, and the phone number where she can be reached.

• All white cards must be left in the Dean of Students Office by 8:00 p.m. on Thursday. • A girl planning to take an overnight leaving campus on Friday must have all

invitations and parental permissions (in writing, by telephone, fax, or email) in the Dean of Students Office before 6:00 p.m. Friday.

• A girl planning to take an overnight leaving campus on Saturday must have all invitations and parental permissions to the Dean of Students Office before noon on Saturday.

• It is the girl’s responsibility to check that her card has been approved before leaving campus.

• If a girl’s white card has been approved, she puts it up in the card holder marked with her House name (North, South, East, etc.)

• It is the girl’s responsibility to put her card up right before she leaves campus, and to take it down and sign it immediately upon her return. Failure to do so will result in card restrictions. Girls will be campused the following weekend.

Day Outings (Green Card) Day outings may be taken during the following times:

Friday: 4:30 p.m. to 11:45 p.m. if returning by private car 4:30 p.m. to 9:30 p.m. if returning by sedan

Saturday 9:00 a.m. to 11:45 p.m. if returning by private car 9:00 a.m. to 9:30 p.m. if returning by sedan

Sunday 9:00 p.m. to 6:00 p.m. by private car or sedan A girl who wishes to sign out for day outings must fill out her green card in the following manner:

• She fills out her green card in pen stating destination, dates and times of departure and return, and means of transportation.

• A girl planning to take a Friday outing must submit her green card to the Dean of Students Office by 8:00 p.m. on Thursday.

• A girl planning to take a Saturday outing or Sunday outing must submit her green card to the Dean of Students Office by Saturday at noon.

• Green card outings will only be granted according to a girl’s permission forms. Any additional invitations or parental permissions (in writing, by telephone, fax, or email) must be received by the Dean of Students Office before noon on Saturday.

• It is the girl’s responsibility to check that her card has been approved; the girl puts it up in the card holder marked with her house name (North, South, East, etc.).

• It is the girl’s responsibility to put her card up immediately before she leaves campus, and to take it down and sign it immediately upon her return. Failure to do so will result in card restrictions, which is being campused the following weekend.

Midweek Outings After 6:00 p.m. Sunday until 4:00 p.m. Friday, permission to leave campus is given only for:

• Doctor and dental appointments as scheduled by Madeira nurses. • Dinner with parents, grandparents, faculty, or close family friends, who must

personally provide all transportation to and from school. All girls must sign out and get their green card approved by the Dean of Students. No girl may leave campus unless her card is approved. Parents are requested not to ask for repeated special permission for their daughters to leave campus during the week. All girls must return from these outings by 7:15 p.m. in order to observe study hours. Outings During Exam Weeks No freshman, sophomore, or junior boarder may take outings or overnights during exam week until after her last exam is complete. Regularly scheduled medical/dental appointments may be kept if they do not conflict with the exam schedule. Boarding twelfth graders may take outings between 9:00 a.m. and 7:15 p.m. if they do not have an exam the next day. Twelfth graders may not take any overnights until their last exam is over. During the end-of-the-year exam week some exceptions may apply in regard to overnights for individual twelfth graders depending upon their exam schedule. Senior Sign-Out Procedures Tuesday and Thursday green card outings (4:30 – 7:30 p.m.): Twelfth graders have the privilege of signing out on their green cards to local destinations, such as Tyson's Corner, McLean, Great Falls, and day student homes. Other locations may be approved by the Dean of Students or another member of the Dean of Students Office in accordance with each student’s permissions on file. All green cards must be submitted for approval no later than 6:30 p.m., and students must return to campus by 7:30 p.m. Please note that Tuesday senior outings begin the first Tuesday in October, and Thursday senior outings begin the first Thursday in January. “Weekend instant sign-out:” Twelfth graders have the privilege of signing out on their green cards in accordance with their permissions on file during specific times on Fridays, Saturdays, and Sundays. All cards must be submitted for approval by 8:00 p.m. on Fridays and 6:30 p.m. on other days. Departure times after 8:00 p.m. will be approved only under special circumstances. Weekend “instant sign-out” outings may only occur during the following times: Friday: 4:30 p.m. to 11:45 p.m. if returning by private car 4:30 p.m. to 9:30 p.m. if returning by sedan Saturday: 9:00 a.m. to 11:45 p.m. if returning by private car

9:00 a.m. to 9:30 p.m. if returning by sedan Sunday: 9:00 a.m. to 8:00 p.m. if returning by private car

9:00 a.m. to 7:30 p.m. if returning by sedan

Twelfth graders should be forewarned that the Dean of Students Office staff member may not approve an “instant sign-out” if there is any question concerning transportation, destination, or any other relevant circumstance to the outing. For this reason, all twelfth graders are encouraged to follow the normal guidelines and procedures and submit green cards at least 24 hours before the outing. Eleventh graders have the privilege of signing out on their green cards in accordance with their permissions on file during specific times on Fridays, Saturdays, and Sundays. All cards must be submitted for approval by 8:00 p.m. on Fridays, by 6:30 p.m. on Saturdays and 3:00 p.m. on Sundays. Green card instant sign-out: Friday: 4:30 p.m. to 11:45 p.m. Saturday: 9:00 a.m. to 6:30 p.m. Sunday: 9:00 a.m. to 3:00 p.m. Returning to Campus Return time from green and white card outings for non-twelfth graders on Sunday is 6:00 p.m. Twelfth graders arriving by public transportation may return by 7:15 p.m. Those arriving by private transportation may return by 9:30 p.m. Returns after those times require prior approval of the dean of students or the assistant dean for residential life. If traveling by train, plane, or bus, a girl must return to Washington terminals by 6:00 p.m. on Sunday. Chaperones may be arranged to meet girls by calling the Dean of Students Office in advance. Girls must immediately check in at the Dean of Students Office, sign in on their cards, and put them back in the appropriate box. Closed Weekends Closed Weekends occur when attendance is required at school events. They also provide girls with the opportunity for quiet study and reflection before exams. During closed weekends boarding girls may take green-card outings during limited hours, but may go on overnights only to their homes. Travel Arrangements The school must approve all departures and arrivals. Please make all travel arrangements well in advance, as flights during Thanksgiving and Winter Break may be full as early as mid-September. Purchase tickets well in advance and send them to your daughter or the Dean of Students Office. Chaperones can be arranged to meet girls by calling the Dean of Students Office at least one week in advance. There is a fee for this service. For any questions concerning travel arrangements, please call the Dean of Students Office at 703.556.8211. Classes missed for transportation reasons do count toward attendance limits. Please be sure to consult the exam schedule before making travel arrangements for Winter Break. Sedan Service Girls may charge sedans to their school account with their parents’ permission. There is a 15% charge for this billing service. All sedans must be ordered by the following offices for student use: Dean of Students: 703.556.8211 Co-Curriculum: 703.556.8277 Health Center: 703.556.8244

All sedans must arrive and depart from the Student Center unless special circumstances warrant and special permission is given. Students may not order their own sedans without special permission from the Dean of Students. Dormitory Behavior Students are expected to respect others, respect property, and respect the house rules. Specific expectations include, but are not limited to:

• Respect for students and adults should be demonstrated by civil and courteous behavior, including words and actions. Gossiping, rudeness, and/or use of inappropriate language, whether in common areas or in the privacy of a dorm room, demonstrate disrespect for others.

• Respect for property should be demonstrated by maintaining neat vestibules and hallways, picking up trash, no matter who left it, and not defacing walls, furniture, telephone rooms, or the property of others. Borrowing items without permission, the equivalent of stealing, demonstrates disrespect for others and for property and is unacceptable.

• Respect for house rules should be demonstrated by supporting the house leaders, abiding by the rules, and accepting the consequences gracefully when mistakes are made.

Mandatory Check-Ins Each evening and weekend days all boarding girls must check in at the appropriate time and location. Day girls who are spending the night on campus must follow these same procedures. Girls who are late for check-in or who forget to check-in will be subject to disciplinary action. Sunday though Thursday:

• Ninth grade girls graders and tenth graders check in at monitored study hall at 7:30 p.m. in the Lecture Hall.

• Exempt tenth graders, all eleventh graders and twelfth graders check in at their own House at 7:30 p.m.

• All girls check in at 9:30 p.m. Friday and Saturday Evening:

• All girls check in at their own House at 7:30 p.m. and between 11:30 p.m. – midnight Saturday and Sunday Day:

• All girls who are on campus must check with the AOD between 10:30 a.m. – 12:45 p.m.

Study Hall Evening monitored study hall is from 7:30 p.m. to 9:30 p.m. and is open to all students but is required for ninth grade, new tenth grade students and students who need academic assistance. It is a quiet proctored period. Sunday through Thursday:

• Ninth and new tenth grade girls and students who need academic assistance will be in the Lecture Hall. No computer use allowed.

• Returning 10th grade girls have in-room study hall. Girls can ask their house adult for permission to go to the library if they wish to use a computer.

• Eleventh grade girls have in-room study hall. First semester, they may not use their computer but the second semester they may apply to the Academic Dean for the privilege to use a computer in their room during study hall.

• Twelfth grade girls may study wherever they would like as long as they are respectful of those studying around them.

Quiet Hours Informal quiet hours are in effect in dorms all during the class day. Because a girl’s room is her principal place of study, she should feel free to ask for quiet if others are forgetful. All girls must observe quiet hours from 7:30 p.m. to 9:30 p.m. Sunday through Thursday. Stereos may be played only with headphones, and girls may not congregate in groups. During exam week, girls must observe 24 hour quiet hours. Lights Out Ninth graders and tenth graders have lights out at 11:00 p.m. Sunday through Thursday. Eleventh graders are required to be in their own rooms at 11:00 p.m. Eleventh graders and twelfth graders may choose when to turn their lights out, but must observe quiet hours. Fire Alarms

Each building on campus had its own fire alarm (a combination of horns and strobe lights) which is triggered by smoke detectors, pull stations, heat detectors, or water flow switch. Each building has its own auto-dialer that notifies the Fire Department and the Madeira security staff of all alarms. Fire and Safety Regulations The Madeira School is a non-smoking campus. It is absolutely forbidden for any person, adult or student, to smoke in any building on the campus. It is also forbidden for any student to have in her possession cigarettes, matches, lighters or candles. Students are asked to comply with the following directions.

• Do not tamper with fire boxes, smoke detectors, or fire extinguishers. • Every student should know locations of the fire box and the exit nearest her room. • Plan an alternate escape route from each room. Fire and smoke can block the

normal escape route. • Hang nothing from the ceiling or sprinkler pipes. • All decorations should be kept away from wall switches and electrical outlets. • Curtains and wall hangings must be fireproof. • Fire doors are to be kept closed. Halls and stairways must be kept unobstructed at all

times. • No cooking utensils, sun lamps, incense, candles, or open flames of any kind may be

used in house rooms. • Electrical extension cords must be used sparingly and placed where they are not a

hazard. Surge protectors are encouraged. • Nothing may be placed on radiators. • Beds may not be pushed together in the room, and they must be arranged in such a

way that they do not touch the radiator or prevent quick exit from the room. • For personal safety, rooms must never be locked while students are in them.

Guardians for International Students A boarding international student is required to have a local guardian who is a relative or a friend who lives within two hours of Madeira. The guardian’s name, address (email and street) and phone number must be on file with the Dean of Students Office. The guardian must sign a

statement saying he/she will take the student off campus and assume responsibility for her care if the student is ill and cannot be served by the health center or if the School is closed for an emergency. International students may not begin classes unless a family has appointed and identified a local guardian and the guardian has signed the statement. The family’s identification of a local guardian constitutes authorization and consent to the School’s placing the student in the care of the local guardian whenever the School, in its discretion, determines the student’s health or emergency conditions make it appropriate to do so. House Bell The house bell rings at 10:00 p.m. Sunday through Thursday and midnight on Friday and Saturday. Girls are required to be in their houses when house bell rings and may not leave the dorms again until 6:00 a.m. House Governance One of the most responsible and cherished student government positions is that of head of house. Six students share responsibility for their houses with a House Council consisting of one or two assistant head(s) of house. All girls take on the responsibility for being positive role models for the house, establishing House rules, planning house activities, and for keeping the house a clean, comfortable, and happy place to live. Each house has several adults who work with the girls to ensure that the environment is a safe, happy, and healthy one. The adults meet regularly with the House Council, supervise girls during the evening and on Saturday and Sunday mornings when they are on duty, enforce quiet hours, and help the girls with any problems that arise. Laundry Washers and dryers are available in the basement of each house for the girls to use free of charge. Laundry rules will be posted. Medications Girls are not permitted to keep over-the-counter or prescription medications in their rooms. All medications must be kept in the Health Center unless specifically approved by the health center for in-room use. A violation of this expectation is a violation of a major school rule. Personal Belongings Girls will need to bring regular clothing for all seasons. Other items needed:

• sheets, pillow, pillow cases, blankets, quilts for a standard size twin bed • towels, laundry bag or basket, detergent • clothes hangers • padlock for the closet box (required) • flashlight (required) • alarm clock • reflective and protective clothing (required for evening joggers, cyclists, and in-line

skaters) The School furnishes a bed, bookshelf, desk, chair, bureau, trashcan, and mirror. Girls may not remove any school furniture from their rooms. Please note that there is no storage for furniture;

do not arrive with large pieces of your own furniture. Curtains and any wall hangings must be of fireproof material and so marked. Girls may bring any of the following electrical equipment and will be expected to operate such equipment properly, safely, and in accordance with the rules:

• stereo (headphones required) • radio (headphones required) • hair dryer • personal computer with printer • cell phone

There are to be no coffee makers, hot plates, electric tea kettles, refrigerators, or any other electrical equipment other than those listed above. Boarders should protect their property by keeping their rooms locked when unoccupied. Money and valuables should be secured in the closet lock box or given to the house adult for safekeeping. Girls should mark their belongings prominently with their names. The Madeira School is not responsible for loss of or damage to any girl’s personal property. Any belongings left in the rooms after school closes in June and not immediately claimed will be donated to charity. Summer storage may be available for a nominal fee upon request. Room Draw/House Assignments Eligible boarding students participate in a lottery to determine their houses and rooms for the next year. Room draw for returning girls with contracts in is held each May. All girls must come to room draw with at least five choices. The order for room draw is:

• Heads of House • Head of Boarding • Head of Judiciary (boarder) • Assistant Heads of House • Senior Class President/ Senior Class Vice President (boarder) • Rising Seniors • Junior Class President/ Junior Class Vice President (boarder) • Rising Juniors • Sophomore Class President/ Sophomore Class Vice President (boarder) • Rising Sophomores

Heads of House are appointed to a House by the Assistant Dean of Residential Life. New boarding students are assigned a room, a house, and a roommate during the summer before they arrive at Madeira. The Assistant Dean for Residential Life, with the help of the admissions staff, attempts to match roommates by interests and habits. All boarding students will be assigned a roommate. No roommate changes are allowed until after November 1. It is the School’s expectation that girls learn to cooperate and to understand each other by working out roommate problems. All roommate issues are handled by the house adults, the Assistant Dean for Residential Life, and the Dean of Students, in cooperation with the counselor. Any student wishing to change roommates must submit a written request to the Dean of Students, and meet with the Assistant Dean for Residential Life and the school counselor. It is not always possible to accommodate a change, and parents are asked to support the School in this process.

Roommate changes involving upperclassmen and students who choose to room together are dealt with only after new student concerns are resolved. Changes in upperclassmen roommate status are not guaranteed. Room Maintenance and Inspection Girls are expected to keep their rooms neat and clean. Boarders may decorate the inside of their rooms only. The outside of the room doors may not be decorated beyond the bulletin board. Nothing may be hung out of room windows. Rooms are inspected twice a week, or more frequently as needed, by the house adults. The house adult will post in each house what is specifically required. There are vacuum cleaners and brooms on each floor to be used only on that floor. Trash receptacles are in the basement of each house. Waste baskets are to be emptied regularly. Girls leaving for the weekend must have their rooms clean and neat. Before each vacation and at the closing of school, a girl may not leave until her room has been checked by the house adult. Any damage to the room or to school property will be charged to the girl. Sleepovers Any boarding student may sleep in the room of a friend in another house on Friday and Saturday nights. Only twelfth graders have the privilege of sleeping in another student’s room on Tuesday nights and only with the approval of the house adult. All sleepovers must be arranged and approved by house adults on duty in both houses at least thirty minutes before house bell. Failure to observe these procedures or follow a particular house rule will result in loss of privilege. Telephones Each house has three direct phone lines. Local and long distance phone calls (with a calling card) may be made and received after school during free periods. All girls should limit their calls if others are waiting. No phone calls may be made or received between 7:30 p.m. and 9:30 p.m. or after 11:00 p.m., Sunday through Thursday, except for emergency medical purposes. After 11:00 p.m. only twelfth graders may use phones. Television Students are not permitted to have their own TV sets. Television viewing is permitted in the house commons room and student center during the following times:

• Friday from after the last class until Sunday at 7:30 p.m. • Other weeknights from after the last class to 7:30 p.m. • Twelfth graders have special permission to watch television in Senior Clubhouse

VCR/DVD Movies The law prohibits anyone under the age of 17 from watching R-rated movies. For this reason, students are not permitted to watch R-rated movies, tapes, or DVDs in the dorms. Only twelfth graders who are 17 years old may watch movies in Senior Clubhouse. The rules for watching television also apply to tapes and DVDs. Students are not to use technology to watch DVDs during the week or after study hall. Students are expected to follow the same guidelines regarding hours of viewing as under “television” above.

Day Student Information

• Attendance and Sign in • Departures • Emergency Early Departure • Boarding Students as Guests • Health Center • Carpool • Messages • Lockers • Meals at School • Overnight Stays at School

Attendance and Sign-In First-period attendance is reported promptly to the Academic Office. If a day girl is not in her first-period class and if a parent has not called the School, the Academic Office will call the parents. No day girl may leave and return to campus during the day without permission from the academic dean. Any day girl who violates this rule will be subject to disciplinary action. For a complete description of Madeira’s attendance policies and procedures, please refer to the Academic Information section of this handbook. A day girl who does not have a first-period class and who has parental permission may sign in with the Academic Office during first period. Contact the academic dean for details. All girls are expected to be in their first-period classes on time or else they will be marked absent. Girls arriving after class begins should report to their classroom, and their teacher will convert their designation from absent too late. Departure Senior day girls with written parental permission may leave campus after their last school obligation. A school obligation is defined as a class, conference, appointment, rehearsal, club meeting, PE or athletic commitment, or other obligation. Day underclasswomen may not leave campus before the end of the class day. Parents who for any reason regularly need to have their daughter leave contrary to this policy should write a note to the academic dean stating the reason, dates, and times the daughter will leave. Emergency Early Departure Early departure because of illness must be approved by the Academic Office through the Health Center. Boarding Students as Guests Just as the School welcomes day student overnights on campus, we encourage day students and their parents to invite boarding students to their homes. Host parents assume responsibility for their guest(s). Boarding students must follow the permission and sign-out procedures outlined in the Residential Life section of this handbook. The School presumes that a boarding student visiting any other student will participate in whatever activities the host family has planned. She is not to absent herself from the family or go on outings of her own. On all occasions when a student invites another girl to her home, the School presumes that parents or designated approved adults will supervise activities. Health Center

A day student who becomes ill or injured while at school must go to the Health Center. She may not go to a friend’s room or leave campus. The nurse will evaluate her and notify the Academic Office if necessary. A student may stay in the Health Center as long as needed at the discretion of the nurse and/or return to class. Appropriate over-the-counter medications may be given. The parent will be contacted if it is necessary for the student to go home Day students who take any medications, prescription and/or over-the-counter, while on campus must follow the same procedure as boarding students. Please refer to the Student Medication Policy for additional information. For a complete description of Health Center services and policies, please refer to the Health, Safety, and Wellness section of this handbook. Carpools Arrangements for carpools are left up to the individuals involved. The Dean of Students Office provides a list of families’ addresses by zip code to help identify potential carpools. Messages Parents are requested to refrain from calling the School with messages for students during the day except in cases of EMERGENCY. In an emergency, they may call the Academic Office at 703.556.8254 and a message will be directed to the student. Lockers Each day girl is assigned a locker for books, papers, athletic clothing, and equipment by the Dean of Students Office. Lockers are located in the student center and Schoolhouse I and II. Girls may not leave backpacks and other personal belongings unattended in the student center lounge, Hurd, or other public areas. Please secure your belongings in a locker with a lock at all times. Meals at School Day girls eat lunch in the dining room and are welcome to eat other meals at school. Overnights at School Day girls are always welcome to stay for a night. If any girl needs to study in the library, or if there is any other reason that a girl would like to stay on campus late, she may do so as long as she follows these procedures:

• The day girl must fill out the proper form available in the Dean of Students Office before 4:30 p.m. on the day she will be staying.

• One copy of the form is to be pinned by the girl by 7:30 p.m. to the house adult’s apartment door in the house which the girl will be staying.

• The day girl must have permission from her parents in order to stay overnight on campus.

• If, for some reason, a girl needs to stay at school for more than one day at a time, parents may make arrangements with the Dean of Students Office.

• All rules that apply to boarding girls also apply to day girls when they are on campus. (Note: Freshman and sophomore day girls must also attend study hall when spending the night on campus.)

• Day girls must be present for evening check-ins. • Day girls may not be in the dorms after 10:00 pm on school nights unless they are

spending the night. • Day girls are not permitted to stay on campus during exam weeks • Day students can stay in the dorms at no charge for up to 15 nights in a school year.

From the 16th night on, the fee is $35.00 per night

Health, Safety and Wellness Day Student Information A day student who becomes ill or injured while at school must go to the Health Center. She may not go to a friend’s room or leave campus. The nurse will evaluate her and notify the Academic Office if necessary. A student may stay in the Health Center as long as needed at the discretion of the nurse and/or return to class. Appropriate over-the-counter medications may be given. The parent will be contacted if it is necessary for the student to go home. Day students who take any medications, prescription and/or over-the-counter, while on campus must follow the same procedure as boarding students. Please refer to the Student Medication Policy for additional information. Counseling The counseling program at Madeira is one of several resources available to help our students adjust to the changes they go through during their adolescent years. Most adolescent and school-adjustment issues can be dealt with on campus between the counselor and the student. When the counselor believes more extensive professional help is needed, the student’s parents are notified, and the student is referred to an outside resource with which the School has established a working relationship. If ongoing therapy is recommended, the counselor and therapist will work together within the boundaries of confidentiality to provide the best support for the student. An effective counseling program requires that participants be assured of a certain amount of confidentiality. The counselor will notify parents of situations where she deems such notification appropriate, in addition to encouraging the student to do so. At that time, parents and the counselor will work together to provide the best therapeutic response for the student. Because every situation is unique, the counselor will use her best judgment in determining whether and when to notify parents, weighing the parents’ interest in being informed about their daughter, the need to encourage girls to seek help and advice by respecting their desire to speak in confidence, and legal safeguards protecting the privacy of health care issues. There may be certain circumstances in which the School will require that a student receive outside professional help as a condition of her continued enrollment. The counselor will serve as the liaison between the outside clinician and the School. In these circumstances, the parents and student will be required to give permission for the therapist to keep the school counselor informed of the student’s progress. The Counseling Office, located in the Heath Center, is open during the day and after school for students, parents, and Madeira adults who would like to meet with the counselor. Weekend and evening times are available by appointment or for emergencies. The counselor may be reached at 703.556.8298. Disclosing Medical Information It is our hope that each girl’s time at The Madeira School will be safe and free from illness or injury. In general, all information in a student’s file at the Health Center is confidential. There may be times, however, when we must release information from the student’s medical file in order to facilitate proper medical care. We also may need to call medical providers to discuss the student’s care. The Health Center will also share information with FileMD in order to facilitate the availability of up-to-date information to healthcare providers in the event of an emergency.

Due to the unique nature of a boarding school, it may be necessary for the Health Center, acting in loco parentis, to discuss confidential information about the health and well being of a student with appropriate adult members of the community. A student over the age of eighteen will be required to sign the Permission for Medical Treatment form. This form authorizes the Health Center to discuss at her discretion aspects of her medical care with her parents. The Health Center The Health Center is staffed by three full-time Registered Nurses who provide 24-hour coverage to The Madeira School community. The nurses work closely with the school physician, the school counselor, and the athletic trainer, as well as local healthcare professionals and facilities. The Health Center sees students who are ill or injured, require medication administration, or need follow-up care. The Health Center also arranges appointments and transportation for a fee for off-campus care. If an ill or injured student needs monitoring, she may be admitted to the Health Center. Parents will be notified if this is the case. Along with the school counselor, the Health Center serves as a source of health education and information. Health Center hours: Monday – Thursday 7:30 a.m. to 6:00 p.m. Friday 7:30 a.m. to 4:00 p.m. Sunday 6:00 p.m. to 7:00 p.m. A nurse is always on call when the Health Center is closed. Hours may vary depending on the student activity schedule. If a student becomes ill or injured when the Health Center is closed, she should alert Madeira adult who will arrange for the nurse on call to be notified. The nurse will then coordinate her care. A day student who becomes ill or injured while at school must go to the Health Center. She may not go to a friend’s room or leave campus. The nurse will evaluate her and notify the Academic Office if necessary. Appropriate over-the-counter medications may be given. A student may stay in the Health Center as long as needed at the discretion of the nurse or return to class. The parent will be contacted if it is necessary for the student to go home. Day students who take any medications, prescription and/or over-the-counter, while on campus must follow the same procedure as boarding students. Student Medication Policy and Authorization for Medication Administration The Student Medication Policy is designed to protect our students. No Madeira student, day or boarder, may carry, keep, or dispense, for herself or any other student, any medications, including over-the-counter analgesics, acne medications or creams, birth control pills, cold medications, or herbal supplements, without authorization from the Health Center. It is important for the safety of each student that the Health Center staff be informed of and dispense all current medications required by each student while she is on campus. Should an emergency arise, the Health Center must be able to identify all medications taken by the student to prevent harmful drug interactions.

The Health Center will dispense over-the-counter medications, as indicated, to all students. These medications are distributed in accordance with The Madeira School Physician’s standing orders. Each student must bring all prescription medications to the Health Center in pharmacy-prepared containers, labeled by a United States licensed pharmacist. The label must provide the name of the student, the name of the medication, the dosage, the frequency, the physician or dentist’s name, and the date of the original prescription. Over-the-counter medications also require Health Center approval and proper labeling and will be dispensed at the nurse’s discretion. In accordance with Virginia State Law, students are emancipated regarding reproductive issues. Any student may keep birth control pills in her room without parental authorization. However, the student is required to inform the Health Center that these medications are being taken, and they must be properly labeled by the Health Center. Students may carry properly labeled asthma medications, diabetes medications, and antihistamines/EpiPens. The Health Center may dispense prescription medications, such as antibiotics, to the student for a specified period of time as deemed appropriate by the nurse. Psychotropics, anti-depressants, ADHD medications, and controlled medications will be administered to the student Monday through Friday in the Health Center. Students are required to come to the Health Center between 7:30 am and 7:45 am Monday through Friday for daily medications. When the Health Center is closed and a student must receive medication, the House Adult on duty will administer these medications per school policy. A Medication Authorization form must be completed for all prescription medications. A separate medication form must be completed for each medication. Any changes in dosing or frequency will require a new authorization form. This form is available on the Madeira School website or from the Health Center. The prescribing health care practitioner must be licensed in the United States. Parents/family members who are physicians or clinicians may not diagnose or prescribe medications for their own daughters/relatives. Sports/Activity Excuses The Health Center staff, the school athletic trainer, or a physician must evaluate any student who is unable to participate in her after-school sport/activity due to illness or injury. A student who needs to be excused from a sport/activity for more than three days must have a note from a physician describing the nature of the injury/illness, the treatment or limitations, the duration of the restrictions, possible alternative physical activity, and any follow-up care required. Until this required paperwork is received by the Health Center, missed activities due to illness or injury will be counted as absences. A long-term activity restriction requires medical re-evaluation every three months. Athletic Trainer The athletic trainer works with the school physician and the health center to provide the best care possible for students. The athletic trainer recognizes, evaluates, and provides immediate care and rehabilitation as necessary, for injuries that occur during practices, home games, and tournaments. The athletic trainer, along with the Health Center, does the initial triage on injured students. If deemed necessary, parents are notified or the student is transferred for care to a hospital, to an orthopedist, or to the physician.

The athletic trainer also works in conjunction with the health center, under the auspices of the school orthopedist, in evaluating and rehabilitating non-athletic orthopedic injuries. Health Insurance/ Health Records/FileMD All students are required to have health insurance coverage. The Madeira School will automatically enroll all international students in the Madeira School Health Insurance Plan. All other students are strongly encouraged to have comparable insurance, as any medical expenses not covered by their health insurance plan, including co-payments, provider charges, prescription/medication expenses, lab fees and/or medical supplies, will be charged to your credit card on file. No student will be permitted to move onto campus or participate in any school activities until the Health Center has received all required health forms including this health insurance/credit card information. Health Records Each spring, Health Center forms are sent to parents electronically. Forms are also available at www.madeira.org Parents are asked to accurately complete all forms and return to the Health Center by the deadline. Please notify the Health Center of any changes that arise during the year; it is imperative that this information remain current. The Health Center may be reached by phone at 703-556-8243 or by fax at 703-893-8102. File MD File/MD is a confidential database where all student emergency contact, insurance, and health information is stored and is readily available twenty-four hours a day, seven days a week in the event of an emergency. File/MD’s Health Care Specialists are professionally trained in the legal and procedural issues related to confidentiality and disclosure of health information. After a thorough identification and verification procedure is completed, File/MD’s Health Care Specialists release the information, either by fax or phone, to the hospital or other healthcare provider. Please notify the Health Center of any changes in the information on the Health Center forms. We will make the appropriate changes in your child’s chart and send the new information to File/MD. Fire Alarms Each building on campus has its own fire alarm (a combination of horns and strobe lights) which is triggered by smoke detectors, pull stations, heat detectors, or water flow switch. Each building has its own auto-dialer that notifies the Fire Department and the Madeira security staff of all alarms. Personal Safety Self protection requires intelligence and caution. Because Washington is a large metropolitan area, girls should visit it with friends. They should not go alone. If a girl finds herself in an uncomfortable situation, she should call the School immediately at 703.556.8200 and ask to be connected to the AOD. If this is after normal duty hours, she should explain the problem to the security staff and they will arrange to have her picked up.

While Madeira makes a considerable effort to control access to its property, it is impossible to ensure that there are never any unauthorized persons present on campus or elsewhere on the property. All students are responsible for taking appropriate precautions. Jogging, in-line skating, and biking are allowed on the paved road between the main campus and the gate house (do not pass the gate house). Protective clothing, pads, and helmets are required for skaters and cyclists. All joggers, skaters, and bikers are required to wear reflective clothing after dark. Outdoor Adventure equipment must never be used unless the Outdoor Adventure staff is present.

Just for Parents

• The Parents' Association • Parents Council of Washington • Permissions and Invitations • Photography • Gifts in Kind • The Parents' Fund • Boarding/Day Status Change Policy • Cell Phones • Dining • Money • Parent Financial Responsibility

The Parents’ Association Membership in the Parents’ Association is automatic for all parents and guardians of students enrolled at Madeira and parents of alumnae who express continuing interest in the School. There are no membership fees. The purpose of the Parents’ Association is to promote parental involvement in the School by supporting its mission, leadership, programs, and activities for the well-being of the students. It strives to be inclusive and informative and to encourage a positive relationship between the School and Students’ families. The officers of the Association include the president, the chair of the Parents’ Fund, the vice presidents, two parent representatives per grade, and the liaisons and committee chairs for admissions, arts (dance, drama, music, and visual arts), athletics, boarding, co-curriculum, diversity, events (faculty/staff appreciation and Valentine’s Day desserts), orientation, and school support (library, My Sister’s Closet, school store). Officers of the Parents’ Association are appointed to serve a one-year renewable term. The Parents’ Association president and the chair of the Parents’ Fund serve on Madeira’s Board of Directors. Permissions and Invitations Permissions and invitations may be written, phoned (703.556.8211),faxed (703.821.2948),or emailed (aod@madeira.org) to the Dean of Students Office. Please refer carefully to the deadlines described in the Residential Life section under sign-in and sign-out procedures. We appreciate parental cooperation in meeting these deadlines. Press Relations and Photography As an institution dedicated to the education of young women, the Madeira School understands the importance of having girls’ achievements recognized and publicized. By enrolling a student at the Madeira School and submitting a signed contract, a parent of guardian acknowledges that the student’s name, photo, or comments may be used for publicity purposes either in print or on the School’s web page. If a parent of guardian wishes to withhold this permission, he/she should notify the Director of Communications in writing.

Gifts in Kind The Madeira School does not encourage students or families to give gifts of recognition to faculty or staff. In place of such gifts, families and students are asked to express their gratitude through the written word, in the form of a card or note, or by a gift to Madeira’s Annual Fund in honor of the specific teacher or staff member. On occasion families will donate play or concert tickets, tickets for athletic events, and time at vacation homes. These are offered to faculty and staff through raffle or first-come, first-served system overseen by the director of human resources. Receipts for tax purposes can be obtained from the School’s Development Office. The Parents’ Fund Each year, the School makes an appeal to all members of the community to give to The Madeira Fund, Madeira’s annual giving program. These gifts are the most important source of unrestricted funds to Madeira, underwriting approximately 10 percent of the School’s operating budget. Through parent-to-parent fundraising, the Parents’ Fund raises nearly $300,000 annually. The Parents’ Fund is a component of The Madeira Fund and is the total of all gifts made by current parents. By participating in the Parents’ Fund, you are supporting the School’s mission and helping make Madeira what it is today. Your gift helps Madeira meet obligations for everyday needs such as:

• Competitive faculty salaries • Financial Aid • Maintenance of faculties and grounds • Library acquisitions • Transportation to co-curriculum placements • Materials for performing and visual art programs • Uniforms for athletic teams

Madeira has a long tradition of support from alumnae and parents, who have helped make it possible for the students of today to experience the extraordinary educational opportunities of the School. Money

• The school feels that no student should need more than a $100.00 a month for “pocket money.” Emphasize to your daughter the need to keep money in a locked box and to lock her room when she leaves it. Using traveler’s checks is another safeguard. The school cannot be responsible for lost or missing money.

• A student should not be granted a credit card unless a strict accounting system and reasonable limit to expenditures have been clearly established between parent and daughter.

• A student may charge home trips and outings arranged through the School. A student will be charged the full price for the event if they do not adhere to the cancellation policy. Other items may be charged at the General Store and Lucy & Co. Parents are expected to give their daughters clear guidelines for individual limitations for such expenditures. A student will be sent copies of her account statements if the School has written permission from her parents on file.

Check Cashing

• The school will cash personal checks for students with valid identification during office hours in the Business Office. The maximum is $200.00 per transaction. There are no ATMs on campus.

Cell Phones There are clear guidelines for student use of cell phones and specific consequences for their misuse. These guidelines appear in the Student Life sections of this handbook. Parents are asked to assist us in supporting the limitations on the use of cell phones. Driving and Parking on Campus If your daughter is a boarder, she is not permitted to keep a car on campus. If she is a day student, she may drive to school and park on campus only if she has obtained a parking permit and agrees to the School’s driving and parking regulations (please see the Student Life section of the handbook). Everyone who drives onto Madeira’s campus is expected to obey our speed limits and parking restrictions. Parent Financial Responsibility The school expects fees and charges to be paid when they are due, and monthly statements, parent loan payments, and/or tuition payment plan payments to be paid in full each month. Returned checks are subject to bank service fees of $35. Late payments or past-due accounts may result, at the School’s sole discretion and without further notice, in sanctions that include, but are not limited to, the following or any combination of the following:

• dismissal from school • report cards withheld • transcripts withheld • college counseling representations and contacts suspended • suspension from class, sports, and extracurricular participation • exclusion from room draw • exclusion from student government elections • charge privileges revoked • loans cancelled • tuition payment plans canceled • diploma withheld • participation in Graduation barred • other school services withheld

If any student is found to have unreturned library books on her account, she will be charged the price of the book and an additional processing fee for replacement. If the student is able to find the book and return it to the library before the bill is issued, her library fines associated with that book will be cleared. All grades will be held until a student’s accounts are cleared. Seniors will have diplomas withheld until all accounts are cleared.