HSSE & SP Audit Procedure

8/18/2019 HSSE & SP Audit Procedure

1/41

KBR JGC Middle East FZE • Kellogg Brown & Root lnt,rnatio,nal Inc.

Pearl GTL

Project Ras

Laffan, Qatar

Revision 1

Page 1 of 29

PEARL GTL PROJECT

HSSE

5887-0N-PR-HM-019

HSSE/SP AUDIT PROCEDURE

Prepared By (riginator!"

Rev

#$ Griffin

Rev 1 Rev2 Rev%

'eced By (Line )anager!" T.)acfarlan

Revie*ed By (P)+" $#nderson

#pproved By (Project -irector!".$P$/atson

-ate" 09 +n 0 2 +ly 0

3sse .tats" 3 34L


2/41

5667808PR8:)8019

+G )iddle ;ast 4,; 8 .P #dit ProcedreRevision 1

Page 2 of 29

T#BL; 4 T;T.

1$0 P?RP.; 3

2$0 .P; 3

%$0 R3..P #dit TeaA

.4 ondct of t'e #dit $.4.! ;stalis'ing 3nitial ontact *it' t'e Line )anageAent $.4.# ondct -ocAent Revie* $

.4.3 Preparing for t'e n8.ite #dit #ctivities %.4.4 ondcting n8.ite #dit #ctivities %.4." Gides and servers &.4. ollecting and Cerifying 3nforAation &.3. #dit 4indings and onclsions !'.3.$ losing )eeting !'

.4 Reporting !'

$5 4indings and RecoAAendations 11

$ Tracing and 4ollo*8p 12

$6 Records 12

$7 Responsiilities 12

6$0 PR;.. 1%

#ppendiD 1

#ppendiD 2

#ppendiD %

#ppendiD @

#ppendiD 5

#ppendiD

#dit 'eclist 8 Pre8.tart ?p

#dit 'eclist 3ndeD 8 oApliance #dit

P) :..;>.P ). #dit TeaA 8 Typical TerAs of

Reference #dit Report 4orAs

on8onforAance -ata .'e t

:.; #1dit 4indings lassification )atriD


3/41

5778-0N-PR-HM-019

ote" T'is isse incldes lient coAAents Aade at Revision 0


4/41

+G )iddle East FZE 8 .P #dit is to provide a systeAatic and independent

assessAent of t'e effectiveness of t'e Level % :..;>.P AanageAent systeAs$

P) ns'ore :..; *ill estalis' and Aaintain an adit prograAAe and procedres for

periodic :..;>.P AanageAent systeA adits to e carried ot on Level % (;P), 3 and

P) s8contractors! activities, in order to"

a! deterAine *'et'er or not t'e Level % :..; AanageAent systeA"

1! is strctred and conforAs to P) AanageAent systeA standard=

2! 'as een properly iApleAented and Aaintained= and%! is effective in Aeeting t'e P)Es and Pearll GTLEs policy and ojectives=

! revie* t'e reslts of previos adits=

Fc!

d!

ensre identified corrective actions and iAproveAents 'ave een

addressed provide inforAation on t'e reslts of adits to Pearl GTL$

Potential or actal *eanesses in t'e :..;>.P )., or in its iApleAentation, identified

dring :..;>.P #dits *ill e reAedied t'rog' tracing and follo*8p Aec'anisAs t'at

are Aonitored at reglar intervals$

2$1 SCOPE

T'e :..;>.P adit process, ased on 3. 19011"2002 and Pearl GTL #dit procedres,

can e divided into a nAer of essential eleAents, inclding"

;stalis'ing t'e #dit PrograAAe"

o ;stalis' ojectives and eDtent of adit prograAAe=

o ;stalis' aditing procedres=

o 3dentification of sitale :..;>.P adit teaA AeAers and terAs of reference=

3ApleAenting t'e #dit PrograAAe=

#dit reporting=

3dentification and classification of adit findings and recoAAendations=

Tracing and follo*8p$

%$1 RISKS

#n ndetected or ncorrected failre in t'e capaility of t'e :..;>.P ). to effectively

control all :..;>.P aspects of t'e Pearl GTL project Aay carry any of t'e follo*ing riss

(Ref$ P) :..;>.P Plan!, and *'ic' are assessed as F'ig'F in t'e Pearl GTL :..; Plan

200"

4ailre to Aanage t'e riss associated *it' t'e ;P)Es, 3Es and P) .

contractors not Aeeting reglatory reHireAents and Pearl GTL .tandards=

4ailre to Aanage tec'nical :..; riss in design and t'e design interfaces et*een

;P), 3 and P) .8ontractors reslting in inconsistent application of

:..;>.- standards=

4ailre to prevent Aajor constrction I asset relatedincidents=


5/41

KBR 4ailre to ac'ieve .stainale -evelopAent

ojectives=


6/41

JGC Middle East FZ( • Kellogg Brown & Root lnternati)nal Inc.

Pearl GTL

Project Ras

Laffan, Qatar

:..;>.P #dit ProcedreRevision" 1

Page @of29

4ailre to ac'ieve a rost social isses AanageAent=

4ailre to Aanage road transport riss= 4ailre to effectively Aanage secrity riss=

4ailre to effectively Aanage a 'ealt' riss=

4ailre to ac'ieve effective 'aIardos and non8'aIardos *aste disposal froA

constrction t'rog' to operations$

@$0 R;4;R;;.

o$ Title Reference o$

1

Gidelines for Qality and>or ;nvironAental

)anageAent .ysteAs #diting 3.019011"2002

2;nvironAental AanageAent systeAs

8

ReHireAents *it' gidance for se3.01@001 8 200@

%

P) :ealt', .afety, .ecrity, ;nvironAent and

.ocial PerforAance )anageAent .ysteA

(:..;>.P ).!

5776808PR8:)8016

@ Pearl GTL :..;>.P #dit Procedre @7150552

5P) :ealt', .afety, .ecrity, ;nvironAent and

.ocial PerforAance Plan5776808PL8.#8 1

Pearl GTL .stainale -evelopAent Plan @0@9@07

6 Pearl GTL .ocial PerforAance )anageAent Plan @76%%796

9 Pearl GTL #nnal Revie* and #dit -ata Base

10 P) :..;>.P #dit PrograAAe 5776808PL8:)8017

5$0 -;433T3.

#BBR;C3#T3.

3teA -escription

;). ;nvironAental )anaQeAent .ysteA

;P ;nQineerinQ ProcreAent onstrction ontractor

;P) ;ngineering ProcreAent onstrction )anageAent ontractor

G&P .'ell Gas and Po*er

GTL Gas to LiHids

:#T. :.; #ction Tracing .ysteA

:.; :ealt', .afety and ;nvironAent

:..;>.P ). :ealt', .afety, .ecrity, ;nvironAent and .ocial PerforAance

)anageAent .ysteA

3 3ApleAentation ontractor


7/41

5667808PR8:)8019

KBR+JGC )iddle East FZE Kellogg Brown & Root lnternati!1-al Inc.

Pearl GTLProject RasLaffan, Qatar


Page 5 of 29

.P;343 -;4393T39.

#dit systeAatic, independent and docAented process for otaining adit evidence and evalating it ojectively todeterAine t'e eDtent to *'ic' t'e adit criteria are flfilled

#ditee organiIation eing adited

#dit criteria set of policies, procedres or reHireAents

#dit evidence records, stateAents of fact or ot'er inforAation, *'ic' arerelevant to t'e adit criteria and verifiale

#dit findings reslts of t'e evalation of t'e collected adit evidence againstadit criteria(#dit findings can indicate eit'er conforAity or nonconforAity*it' adit criteria or opportnities for iAproveAent$!

#dit prograAAe set of one or Aore adits planned for a specific tiAe fraAe anddirected to*ards a specific prpose(#n adit prograAAe incldes all activities necessary for planning, organiIing and condcting t'e adits!

3nternal adits :..;>.P #dits led y P) :..; o*n resorces

;Dternal adits adits perforAed y non8P) odies, for eDaAple, Pearl GTL:..;>.P perforAance data verification adits, and adits

perforAed for accreditation prposes, sc' as 3. 9000 or 1@001 certification

oAined adit *'en Aore t'an one AanageAent systeAs are aditedtoget'er e$g$ :..; AanageAent systeA and HalityAanageAent systeA$

+oint adit *'en t*o or Aore aditing organiIations cooperate to adit asingle aditee

$1 PR;-?R;

$2 :..; #dit PrograAAe

# P) :..;>.P #dit PrograAAe (-oc Ref$ 5776808PL8:)8017! *ill e prepared yt'e P) ns'ore :..; )anager and endorsed y Pearl GTL and *ill e issed as aseparate docAent to spport t'is procedre 3t *ill detail all 3nternal and ;Dternal:..;>.P adits and AanageAent revie*s t'at s'old e coApleted and *'en t'ey areplanned to start$

T'e prograAAe *ill e revie*ed reglarly and pdated as contracts are a*arded andontractor sc'edles are prodced$

3nternal :..;>.P ). #dits *ill inclde"

a! Pre8start 1p (readiness to start! a1dits$ E


8/41

5667808PR8:)8019

T'ese s'all e carried ot prior to approval for ontractor Aoilisation to ensreontractor is coApliant *it' contract :..; provisions$ T'e adit *ill ensre alldeliverales are provided in accordance *it' ontract .pecifications and ensre


9/41

KBR +G )iddle ;ast 4,; .P #dit ProcedreRevision" 1

Page of #&

ontractorEs :..; )anageAent .ysteA is in place$ T'e adit s'all inclde inspection

of any eDisting facilities, offices and plant t'at *ill e sed for iApleAentation inclding

all licences and necessary certification$ /'ere contracts are let as ;P contracts,

start8p adits *ill e reHired on initial a*ard and also prior to site Aoilisation for

constrction$

# typical scope for a pre8start p adit is provided in #ppendiD1$

! oAplianceadits

T'ese adits s'all e carried ot *it'in % to Aont's of contract a*ard to estalis'

t'at ;P)s, 3s and P) s8contractors 'ave iApleAented and are operating t'eir

:..;>.P )anageAent systeA$ T'e adits *ill"

assess t'at iApleAentation is to at least oApany AanageAent systeA standard=

verify conforAance *it' contractal reHireAents=

verify coApliance *it' t'eir o*nprocedres,

verify ontractor is Aonitoring o*n operations t'rog' reHired inspections and

o*n internal aditing prograAAe and Aanaging non8coApliances=

ensre confidence in t'e capaility of t'e contractor to perforA activities in a safe

Aanner,

T'e adits *ill inclde inspection of all site facilities and

operations$

# typical scope for coApliance adits is provided in #ppendiD 2$ T'is is not flly

coApre'ensive and only lists ey areas for gidance for t'e adit$ T'e c'eclist

s'old e coApleted efore t'e adit and scope appropriate to type of adit (.ection

$%$%!$

c! n an annal or longer asis, depending on natre and lengt' of contract$ To ensre

contining coApliance as aove=

d! #s additional inspections and adits otside t'e norAal planned seHence *'en

*eanesses are indicated y a Aajor incidents, eDceptional conditions, etc or specific

critical activities *'ic' Aay inclde for eDaAple :..; ritical 4acility #dits, :ealt'

)anageAent .tandard adits, previos adit findings, pre8diving operations adit etc$

T'e freHency of ;Dternal #dits *ill vary dependent pon t'e at'ority t'at is coApleting

t'e adit t'e freHency of t'ese adits *ill e identified *it' t'e at'ority involved$

T'e :..; #dit prograAAe Aay allo* for coAined and joint adits

$% :..;>.P #dit TeaA

T'e coApetence of internal adit teaA AeAers *ill e assessed y t'e P) :..;>.-

)anager$ T'e P) :..;>.- )anager s'old ensre t'at t'ose involved in t'e

perforAance of :..;>.P #dits 'ave aditing eDperience as *ell as no*ledge of

:..;>.P reHireAents$ ;Dperience of t'e activity or operation eing adited is desirale

as t'is lends crediility to t'e adit findings and recoAAendations$ 3nternal :..;>.P #dit

teaA leaders *ill al*ays e flly independent of t'e activity or operation eing adited,ot'er teaA AeAers Aay not e$


10/41

Lead aditors s'all e certified>registered aditors for :.#. 17001 and>or 3. 1@001 or

to coAparale standard$ E

T'e P) :..;>.- )anager *ill appoint t'e adit teaA leader for t'e specific adit$


11/41

5667808PR8:)8019

JGC )iddle East FZI Kellogg Brown & Root lnternati)nal Inc,



Page 6 of 29

T'e TerAs of Reference for 3nternal :..;>.P adits *ill e prepared y t'e P)

:..;>.- )anager$ T'e TerAs of Reference (TR! for eac' adit s'all e agreedet*een t'e #ditee and :..; #dit Leader and docAented efore t'e start of t'e adit$

4or 3nternal :..;>.P ). adits, t'e TerAs of Reference s'old inclde stateAents for coApliance *it' stattory Qatari reHireAents, t'e iApleAentation of Pearl GTL :..;>.PPolicy and t'e :..;>.P ).$

Typical TerAs of Reference for an 3nternal P) :..;>.P ). #dit are s'o*n in #ppendiD %$

$@ondct of t'e #dit

$%$1 ;stalis'ing 3nitial ontact *it' t'e Line )anageAent

T'e P) :..;>.- )anager *ill arrange an initial contact Aeeting *it' t'e lineAanageAent responsile for t'e fnctions or processes to e adited$ T'e prpose of t'einitial contact is to"

;staBlis' c'annels of

coAA1nication,

E$ G onfirA t'e a1t'ority to cond1ct t'e a1dit,

• Provide inforAation on t'e proposed tiAing and adit teaA coAposition,

ReHest access to relevant docAents, inclding records,

-eterAine applicale site safety rles,

)ae arrangeAents for t'e adit, and agree on t'e attendance of oservers or t'e needfor gides for t'e adit teaA=

#rrange access to ey docAents for pre8Aoilisation revie*$

$%$2 ondct -ocAent Revie*


12/41

5667808PR8:)8019

Records,

incl1ding"

reports=

training records previo1s a1dit reports= investigations=st1dies=

Ain1tes of Aeetings$


13/41

KBR+JGC )iddle East FZ(. • Kellogg Brown & Root lnternaticinal Inc.

Pearl GTL

Project Ras

Laffan, Qatar


Page 7 of 29

/'ere soAe or all of t'e -ocAentation cannot e Aade availale iEn advance t'ey s'all

e ready for inspection on site at start of t'e adit and t'e adit *illJ not proceed ntilreHired docAentation is Aade availale$

T'e ojective of t'e revie* is to assess consistency and continity *it'in t'e docAents

sc' t'at t'at t'ere is a cascade of reHired controls, procedres and instrctions froA

Pearl GTL reHireAents t'rog' to operational *orplace$

$%$% Preparing for t'e n8.ite #dit

#ctivities

T'e adit teaA leader s'old prepare an adit action plan regarding t'e condct of t'e

adit$ T'e action plan s'old cover t'e follo*ing" #dit

ojectives=

#dit criteria and any referencedocAents=

#dit scope, inclding identification of t'e fnctions or processes eingadited=

-ates and places *'ere t'e on8site adit activities are to econdcted=

JG ;Dpected tiAe and dration of t'e adit activities, inclding Aeetings=

Roles and responsiilities of t'e adit teaA AeAers=

3dentification of t'e aditeeEs representative for t'e adit=

onfirAation of t'e *oring and reporting langage of t'e adit=

Logistic arrangeAents (travel, on8site facilities, etc$!=

#dit follo*8p actions$

T'e action plan s'old e revie*ed and accepted y t'e :..;>.- )anager and t'e line

AanageAent responsile for t'e fnctions or processes eing adited efore t'e on8site

adit activities egin$

T'e adit teaA leader, in consltation *it' t'e adit teaA, s'old assign to eac' teaA

AeAer responsiility for aditing specific processes, fnctions, areas or activities$ .c'

assignAents s'old tae into accont t'e need for independence and t'e coApetence of

t'e aditor$

T'e adit teaA AeAers s'old t'en revie* t'e inforAation relevant to t'eir adit

assignAents and prepare *or docAents sc' as"

c'eclists (as appropriate for type of adit and ojectives! and

forAs for recording inforAation$

$%$@ ondcting n8.ite #dit #ctivities

#n opening Aeeting s'old e 'eld *it' t'e line AanageAent responsile for t'e fnctions

or processes eing adited$ T'e prpose of an opening Aeeting is to"

3ntrodce AeAers of aditteaA=


14/41

onfirA t'e adit action plan (ojectives, scope andcriteria!

Provide a s'ort sAAary of 'o* t'e adit activities *ill e ndertaen,

tiAetale and ot'er relevant activities=

onfirA coAAnicationc'annels,

onfirAation t'at t'e resorces and facilities needed y t'e adit teaA areavailale=


15/41

5778-0N-PR-HM-019

KBR++G )iddle East 4,f .P #dit ProcedreRevision" 1

Page 9 of 29

onfirAation of relevant *or safety, eAergency and secrity procedres for t'e adit

teaA=

T'e Aet'od of reporting, incl1ding any grading of nonconforAities=

Provide an opportnity for line AanageAent to as Hestions$

-ring t'e adit t'e adit teaA *ill Aeet periodically to eDc'ange inforAation and assessprogress$ T'e adit teaA leader s'old report on t'e progress of t'e adit and anyconcerns to t'e line AanageAent responsile for t'e fnctions or processes eing aditedand t'e P) :..;>.- )anager$

3f evidence collected dring t'e adit sggests an iAAediate and significant 'ealt', safetyor environAental ris t'is s'old e reported *it'ot delay to t'e line AanageAent

responsile for t'e fnctions or processes eing adited and P) :..;>.- )anager$oncern aot an isse otside t'e adit scope s'old e noted and reported to t'e aditteaA leader, for possile coAAnication to t'e line AanageAent responsile for t'efnctions or processes eing adited and P) :..;>.- )anager$

/'ere t'e availale adit evidence indicates t'at t'e adit ojectives are nattainale, t'e

Jadit teaA leader s'old report t'e reasons to t'e line AanageAent responsile for t'e

J fnctions or processes eing adited and P) :..;>.- )anager to deterAineappropriate

action$

#ny need for c'anges to t'e adit scope *'ic' can ecoAe apparent as on8site aditing

activities progress s'old e revie*ed *it' and approved y t'e P) :..;>.- )anager and, as appropriate, t'e aditee$

$%$5 Guide !"d O#e$%e$

Gides and oservers Aay accoApany t'e adit teaA t are not a part of it$ T'ey s'oldnot inflence or interfere *it' t'e condct of t'e adit$ Responsiilities of gides or oservers inclde"

;stalis'ing contacts and tiAing for

intervie*s=

#rranging visits to specific parts of t'e site or

organiIation=

;nsring t'at rles concerning site safety and secrity procedres are no*ny t'e adit teaA AeAers=

/itnessing t'e adit on e'alf of t'e line

AanageAent=

Providing clarification or assisting in collecting

inforAation$

$%$ C&''e()i"* !"d +e$i,i"* I",&$.!)i&"

-ring t'e adit, inforAation relevant to t'e adit ojectives, scope and criteria, inclding

inforAation relating to interfaces et*een fnctions, activities and processes, s'old ecollected y appropriate saApling and s'old e verified$ nly inforAation t'at is verifialeAay e adit evidence$ #dit evidence s'old e recorded$


16/41

5667808PR8:)8019

ollection of inforAation Aay e otained

t'rog'"

3nter

vie*

s=

Bservation of

activities=

Revie* of doc1Aents and

records=

-ata sAAaries, analyses and perforAance

indicators


17/41

.P #dit ProcedreRevision" 1

Page 10 of 29

$%$ #dit 4indings and onclsions #dit evidence s'old e evalated against t'e adit criteria to generate t'e provisionaladit findings$ #dit findings can indicate eit'er conforAity or nonconforAity *it' aditcriteria$

T'e adit teaA s'old confer prior to t'e closing

Aeeting"

to revie* t'e adit findings, and any ot'er appropriate inforAation collecteddring t'e adit, against t'e adit ojectives,

to agree on t'e adit

conclsions,

to prepare

recoAAendations and

to disc1ss any a1dit

follo*81p$

$%$6 losing )eeting

# closing Aeeting, c'aired y t'e adit teaA leader, s'old e 'eld to present t'e provisional adit findings and conclsions in sc' a Aanner t'at t'ey are nderstood and

, acno*ledged By t'e a1ditee,$

T'e adit closeot presentation s'old

inclde"

#n overvie* of t'e original scope I TR for t'e adit and any Aaterial revisions*'ic' *ere agreed dring t'e corse of t'e adit=

#n otline of t'e *or t'at *as done (and not done! on t'e

adit=

overage of eac' of t'e significant findings and ey

recoAAendations=

#ddress E.eriosE adit findings in specific

detail=

Presentation of t'e adit teaAEs opinion and t'e rationale for t'at

opinion=

Revie* of t'e EneDt stepsE in terAs of report finalisation and isse$ :ig'lig'tt'e aditeeEs responsiility for action follo*8p and Aonitoring= and toagree, if appropriate, on t'e tiAefraAe for t'e aditee to present a correctiveand preventive action plan

#ny diverging opinions regarding t'e adit findings and>or conclsions et*een t'e aditteaA and t'e aditee s'old e discssed and if possile resolved$ 3f not resolved, allopinions s'old e recorded

$@ Reporting


18/41

#n :..;>.P #dit report *ill e prepared y t'e adit teaA leader for eac' 3nternal:..;>.P #dit sing t'e adit report forA and non conforAance data s'eet s'o*n at #ppendices @ and 5= contination s'eets Aay e sed *'en reHired$ T'e report presentsa sAAary of t'e adit findings and recoAAendations, toget'er *it' an overall #ditpinion on t'e standard of :..;>.P controls$ T'e contents of t'e adit report *ill incldet'e follo*ing inforAation"

t'e adit

ojectives=

t'e adit scope, particlarly identification of t'e organiIational and fnctional nits or processes adited and

t'e tiAe period

covered=

identification of t'e a1dit client=

identification of adit teaA leader and

AeAers=


19/41

5667808PR8:)8019

.P #dit ProcedreRevision" 1

Page 11 of 29

t'e dates and places *'ere t'e on8site adit activities *ere condcted=

t'e adit criteria=

t'e adit findings=

any nresolved diverging opinions et*een t'e adit teaA and t'e aditee=

recoAAendations for iAproveAent, if specified in t'e a1dit oBjectives=

agreed follo*8p action plans,

t'e adit conclsions$

T'e overall #dit pinion on t'e standard of :..;>.P controls is ased on t'e follo*ing definitions"

GOOD

4#3R

?9.#T3.4#TRK

T'e level of concern is lo* even t'og' a sAall nAer of specific areas Aay reHire attention,

• o follo*8p action is reHired y P)

• T'e overall scope reHires to e iAproved=

• 3n addition to follo* p action and correction of any nonconforAances assessed as 'ig' or AediA, line AanageAents'old e encoraged to Aae a general iAproveAent incontrols a*areness

• verall t'ere is case for concern=

• 3n addition to follo* p action and correction of any 'ig' or

AediA non conforAances, line AanageAent *ill tae actionto ensre t'at control standards are raised$

verall t'ere is case for grave concern=

3n addition to follo* p action and correction of serios, 'ig' and AediA nonconforAances, line AanageAent *ill e reHired to satisfy t'e P) t'at positiveaction is eing taen to raise control standards$

T'e adit report and non conforAance data s'eets s'old e sfficiently detailed toprovide an adit trail for all findings, *it'ot reliance on *oring papers$ 3f *oringpapers are retained ecase t'ey are of Aaterial relevance to t'e adit report, t'ent'ey Ast Ee concise, indeDed, referenced, and s'old e appended to t'e report$

Line AanageAent of t'e organisation eing adited s'old e given t'e opportnity tocoAAent on t'e factal accracy of t'e report prior to plication as *ell as eing givent'e opportnity to sggest alternative recoAAendations, *'ic' adeHately address specificadit findings$ .c' coAAents do not relieve t'e adit leader of t'e responsiility for t'efinal adit report$

T'e coApleted report *ill e distrited to t'e organisation (;P), 3 or P) .contractor! eing adited, t'e P) :..;>.- )anager and Pearl GTL$

$5 4indings and RecoAAendations

T'e non8conforAance data s'eet *ill e sed to detail all significant findings t'at 'aveeen oserved as infringeAents against t'e standards identified in t'e adit TerAs of Reference$ ;ac' non8conforAance *ill e niHely identified and *ill e classified inaccordance *it' t'e #dit 4indings lassification )atriD identified in #ppendiD $


20/41

JGC Middle East FZl Kellogg Brown & Root lnternatiorial lnc.



Page 12 of 29

RecoAAendations s'o1ld 'elp clarify t'e findings, t'ey s'o1ld Be specific,

Aeas1raBle, ac'ievaBle, realistic and tiAe8Based$

$ Tracing and 4ollo*8p

T'e P) :..;>.- )anager *ill prepare and Aaintain a data8ase of adit findings andfollo* p actions sing eit'er :#T. or ;?. systeA$ #s a AiniAA t'e data ase *illinclde for eac' non conforAance, details of t'e adit inclding t'e adit referencenAer, date of coApletion and adit teaA leaderEs naAe, t'e non conforAance referencenAer, a sAAary of t'e non conforAance and recoAAendations, t'e action partiesnaAe, a reHired action coApletion date and t'e actal action coApletion date$

4or ;Dternal #1dits, t'e sc'ed1le for closing o1t a1dit findings *ill Be deterAined By PearlGTL$

n coApletion of an adit t'e P) :..;>.- )anager *ill confirA, for eac' nonconforAance, t'at t'e action party no*s *'at is reHired and no*s t'e reHiredcoApletion date$ T'is *ill e coAAnicated t'rog' t'e non8conforAance s'eets attac'edto t'e adit report delivered to t'e aditee$ ;ac' Aont' t'e P) :..;>.- )anager *ill

E$ 1pdate t'e data8Base and *ill report t'e c1rrent stat1s and n1ABer of o1tstanding non

conforAities to Pearl GTL$

#n annal revie* of t'e nAerical stats of otstanding :ig' adit findings and t'e actalprogress of recoAAendations *'ic' address eac' otstanding .erios finding *ill ecoApleted y Pearl GTL$

$6 Records

T'e P) :..;>.- )anager *ill e t'e cstodian for all internal adit reports$ T'e reports*ill e retained ntil all findings 'ave een closed ot, and t'e neDt adit of t'e saAeoperation or activity 'as een 'eld and t'e adit report issed$

$7 Responsiilities

+o 4nction Responsiilities

Pearl GTL • Revie* and endorse :..; #dit Plan

• .c'edling ;Dternal adits• #Hree sc'edle for close ot of adit findinHs on ;Dternal adits

P) :..;>.-

)anager

• Preparation and Aaintenance of t'e P) :..;>.P #dit PrograAAe (.c'edle!

• 3nitiate contact Aeeting *it' aditee

• 3dentification of sitale 3nternal :..;>.P #ditors and provision of :..;>.P adit training *'ere reHired

• Preparation of internal adit teaA TerAs of Reference

• Provision of sitale facilities for ;Dternal and 3ndependent :..;>.P #ditors

• Prepare and Aaintain adit dataase adit findinHs and follo*8p actions

#dit TeaA

Leader • #dit Preparation

• Prepare adit action plan

• ondct of t'e #dit *

• 'air close ot Aeeting• Preparation of t'e #dit Report


21/41

#ditee Line

)anager • To provide adit docAentation on reHest

• To revie* and agree adit action plan


22/41

5667808PR8:)8019

JGC )iddle ;ast 4,3 8 .P #dit ProcedreRevision" 1

Page 1% of 29

+o 4nction Responsiilities

• To spport aditors dring adit• To revie* and coAAent on #dit Report

6$0 PR;..

$$$ .tartl! Responsile for

ca

M

c /.

#ctivity

ca ,,l! $.,., "e

"+c onslted

#ctivity .tep "3; ca l!

cl!

ca 012 ;nd

8* $$$+ c '38

3* ca ca IE 8 3nforAed$$$+

; ; ca a012

,,,c {!!.

{!!.

4 )eeting

' ,, ,, ,, 'IE ""+ ""+ ""+ ,IEll$ ll$

otes

1$ PrograAAe

a$ Prepare :..; #dit Plan :..; #dit Planand .c'edle -oc" 5776808PL8:)8017

$ #dit Plan #pproved

c$ 3dentify aditee

2$ #dit Preparation

a$ #ppoint aditteaA and TeaALeader

$ Prepare TR for3nternal #dit

%$ #dit PreliAinaries

a$ 3nitial contactAeeting *it' aditee

$ ondct docAent revie*

c$ Prepare #dit #ction Plan

$$$

w

-

-


23/41

KBR

5667808PR8:)8019

d$ Revie*plan andacceptance

e$ #ssignresponsiilities to adit teaA

@$ ondct #dita. pening )eeting 4


24/41

KBR +G )iddle ;ast 4,; 8


25/41

KBR

5667808PR8:)8019

+G )iddle East 4,f 8 .P #dit ProcedreRevision 1

Page 15 of 29

#PP;-3 1

#dit &'eclist 8 Pre8.tart ?p


26/41

JGC Maddie (ast Fll K ellogg Brown & Root International loc

Pearl GTL

Project Ras

Laffan, Qatar

Typical Pre8.tart ?p #dit 'eclist

Note: Che cklist should be develooed for each tract. Guid, be/, t exc/, J

d

8 J lude it, t rel tti

:..;>.P #dit ProcedreRevision 1

Page 1 of 29

3teA o$ Reference riteria .tats

1$ :..; ). in place

2$ :..; Ris #ssessAent coApleted

%$ :..; Plan in place t'at addresses riss I 'aIards

@$ .iAltaneos perations (.3)P.! assessAent and plan

in place

5$ #ctivities nder prevailing inflence agreed and confirAed

$ Transport I road safety plan in place & iApleAentation plan

& oroanisation in place and aoreed

6$ Legal coApliance c'eced and in place

7$ . PerAits & onsents Plan in place

9$ rganisation approved as :.; coApetent8

10$ 3ndction prograAAe coAplete

11$ Training prograAAe in place

12$ Procedres coApleted

1%$ /or instrctions in place

1@$ +o .afety #nalysis coAplete

15$ PP; approved and availale

1$ ;Aergency Response (incl$ )edical ;Aergency Response!

in place and tested

16$ .ocial PerforAance>.tae'older>oAAnity liaison Plan

(*it'in % Aont's froA a*ard!

17$ :..;>.P #dit, revie* and inspection plan in place

19$ .ecrity plan in place


27/41

JGC )iddle ;ast 4,li .P #dit ProcedreRevision" 1

Page 16 of 29


20$ ;nvironAental )anageAent Plan in place

21$ 3nterface docAent in place

ffices>4acilities

22$ Lig'ting and Centilation

2%$ 4ire alarAs and evacation procedres

2@$ 4ire eDtingis'ers

25$ 4ire eDits and signs

2$ 4irst aid facilities>oDes

26$ General 'oseeeping and tidiness

27$ . ;rgonoAics

29$

#ccoAAodation>)essing

%0$ #deHate accoAAodation facilities

%1$ 4ire alarAs and evacation procedres

%2$ 4ire eDtingis'ers

%%$ 4ire eDits and signs

%@$ 4irst aid facilities>oDes

%5$ 4ood preparation>'ygiene and food storage

%$

Plant>;HipAent

%6$ Ce'icle inspection coAplete

5667808PR8:)8019


28/41

5778-0N-PR-HM-019

JGCMiddlo(ast(Zi logg Brown8Root Internationa l Inc :..;>.P #1dit Proced1re

Pearl GTL

Project Ras

Laffan, Qatar

Revision" 1

Page 17 of 29


%7$ Plant certificates

%9$ )aintenance records

@0$ :and po*er tools

@1$ Pressre vessels>coApressors@2$

@%$

@@$


29/41

JGC Midd East FZE Kellogg Brown & Root ln rnatlo13lInc.

Pearl GTL

Project Ras

Laffan, Qatar


Page 19 of 29

#PP;-32

#dit &'eclist 3ndeD 8 &oApliance #dit

5667808PR8:)8019


30/41

5667808PR8:)8019

JGCMidd East FZi Kellogg Brown &8lnte-at-l loc :..;>.P #1dit Proced1rePearl GTL Project

Ras Laffan, Qatar

Typical oApliance #dit 'eclist (indeD!

ote" 'eclist s'old e developed for eac' contract$ Gidance elo* is not eDclsive and Aay inclde iteAs not relevant to soAe contracts$

#?-3T :;


31/41

#?-3T ?)B;R" #?-3T .?B+;T R;C3.3" BK"

PL# -#T;" R;.P.3BL; )##G;R -#T;"

.:;;T 4

.;T3 -;.R3PT3

.ection 1 :ealt' & .afety Policy

.ection 2 :..; )anageAent .ysteA

.ection % :..; -ocAents

.ection @ :..; )anageAent .ysteA 3ApleAentation

.ection 5 General .afety

.ection .afety #*areness

.ection 6 /oring onditions #nd General :oseeeping

.ection 7 . ontracted .ervices

.ection 9 /or Procedres and /or PerAit .ysteAs

.ection 10 3ncidents

.ection 11 .afety .tatistics

.ection 12 .afety Training

.ection 1% Personal Protective ;HipAent (PP;!

.ection 1@ 4irst #id, )edical & /elfare


32/41

JGC )iddle ;ast FZl Kellogg Brown & RocO lnte-ationol loc :..;>.P #dit Procedre

Pearl GTL

Project Ras

Laffan, Qatar

Revision" 1

Page 21of29

.ection 15 4ire Prevention #nd ;Aergency Response Procedres

.ection 1 .caffolding

.ection 16 Lifting #ppliances

.ection 17 Transportation and Ce'icles

.ection 19 :aIardos )aterials

.ection 20 ;lectrical ;HipAent

.ection 21 )ac'inery and Plant .afety

.ection 22 oise ontrol

.ection 2% .ecrity

.ection 2@ ;nvironAental Protection

.ection 25 .ocial PerforAance

5778-0N-PR-HM-019


33/41

5667808PR8:)8019

JGC Middle East FZ( Kellogg Brown & Root lnternati)na( Inc. :..;>.P #dit ProcedrePearl GTL

Project Ras

Laffan, Qatar

Revision 1

Page 22 of 29

#PP;-3%

P) :..;>.P ). #dit TeaA 8 Typical TerAs of Reference


34/41

JGC Middle ;ast FZE Kellogg Brown & Root lnternatiorat Inc.

Pearl GTL

Project Ras

Laffan, Qatar


Page 2% of 29

#ppendiD %" P) :..;>.P ). #dit TeaA 8 Typical TerAs of Reference

jectivesT'e adit ojective is to appraise t'e Hality and coApleteness of t'e :..;>.P )anageAent .ysteA and

t'e adeHacy and effectiveness of its iApleAentation *it'in (Insert the EC!/IC or !C "ub#contractor audited$. /'ere t'e adit identifies s'ortfalls in t'e effectiveness of t'e AanageAent systeA correctiveAeasres *ill e recoAAended$

)et'odologyT'e adit *ill e coApleted in accordance *it' t'e P) :..;>.P #dit procedre and *it'in t'e

sc'edled period identified in t'e :..;>.P adit prograAAe$ n coApletion of t'e adit t'e teaA leader

*ill coAplete an adit report and *'ere necessary non8conforAance s'eets *it' recoAAendations *'ic'

*ill e presented to Pearl GTL$

.copeT'e adit *ill specifically investigate constrction, operations and interface activities *it' contractors$

.pecial attention *ill e given to"

ReHireAents for contractors to 'ave an iApleAented :..;>.P policy and ).$

G J #d'erence to Pearl GTL :..;>.P policies$

Processes for t'e identification of :..;>.P8related legislative reHireAents, t'eir

disseAination, and for confirAing ad'erence to t'eA$

3dentification of roles, responsiilities and coApetence reHireAents associated *it' :..;>.P

critical activities$

#vailaility and effectiveness of reHired procedres for t'e identification and control of all

significant 'aIards and effects$

Responsiilities, accontailities and effectiveness of individal :..;>.P tass and targets and

t'eir contrition to continos perforAance iAproveAent$ ;ffectiveness in :..;>.P data AanageAent and :..;>.P perforAance Aonitoring$

;ffectiveness of :..;>.P docAentation and t'e processes for its disseAination$

;ffectiveness of controls *it' respect to safegarding asset integrity$

;ffectiveness of c'ange control procedres *it'in t'e organisation$

oApleteness of :.; ases$

#deHacy of eAergency response procedres and contingency plans$

onfirAation t'at findings froA adits, inspections and incident investigations 'ave een

satisfactorily addressed, and closed ot in an aditale process$

3dentification of significant gaps in t'e iApleAentation of t'e :..;>.P ). *'ic' 'ave not

een recognised, or for *'ic' no prioritised and resorced reAediation plan is in place$

#deHacy of t'e :..;, .- and .P Plan$

;ffectiveness of integrating 3. 1@001 ertification reHireAents into :..;>.P ).$ #deHacy of .ite .ecrity Plan

.tandardsT'e adit s'old e carried ot against t'e follo*ing standards, in priority

order"

La*s and reglations of Qatar

Pearl GTL :..;>.P Policy, oAAitAent and Procedres

Pearl GTL :..;>.P ). standards and procedres


35/41

K/RI+G )iddle ;ast 4,; 8 .P #dit ProcedreRevision 1

Page 2@ of 29

APPENDI

Audi) Re2&$) 3&$.


36/41

5778-0N-PR-HM-019

+G )iddle ;ast 4,; .P #dit ProcedreRevision 1

Page 25 of 29

:..;>.P #?-3T R;PRT

T'is report presents t'e details of an 3nternal :..;>.P #dit condcted in accordance *it'

Pearl GTL #dit Procedre

#?-3T R;4;R;; ?)B;R

#?-3T TP3"

#?-3T )PL;T3 -#T;"

#?-3T B+;T3C; & .P;"

#?-3T 43-3G.

ategory and nAer of on conforAances

.;R3?. );-3?)

:3G: L/

#?-3T .?))#RK

#?-3T L#..343#T3

Tic as aoolicale

G- 4#3R ?.#T3.4#TRy

?#;PT#BL;

PR;P#R;- BK" -#T;"

#PPRC;- BK -#T;


37/41

K/RJGC Middle East FZi • Kellogg Brown & Root lnt natio,nalInc.

Pearl GTL

Project Ras

Laffan, Qatar


Page 2 of 29

APPENDI 5

N&" C&",&$.!"(e D!)! S4ee)


38/41

5778-0N-PR-HM-019

+G )iddle ;ast 4,; .P #dit ProcedreRevision 1

Page 26 of 29

4R)#; -#T# .:;;T9o$ 3 Page of #?-3T R;4;R;; ?)B;R

#?-3T -#T;"

4R)#; #T;GRK

Tic as aoolicale

.;R3?. );-3?)

:3G: L/

4R)#; 43-3G.

R;));-#T3.

PR;P#R;- BK" -#T;"

#PPRC;- BK -#T;


39/41

+G )iddle ;ast 4,; 8 .P #dit ProcedreRevision 1

Page 27 of 29

APPENDI

HSE Audi) 3i"di"* C'!i,i(!)i&" M!)$i6


40/41

K/RJGC Middle East Flt Kellogg Brown Br Root lnternati alInc.

Pearl GTL

Project Ras

Laffan, Qatar


Page 29 of 29

onseHences Lieli'ood

: B c ; E

OJ

3

M O8

3

M

c 3EU) ' M 111 5. M 111; ' O3M $$$$ 8 $r"Ja

8l

5.

O3M O3M c O3M O3M

U) a. U) c,

O3M c111 ."

111 c U) 5. 111 U) 5.

O3Mce

$r" U) o 3E ((i c, O3M ; "ii %.,gO3M""+

3E ti O3M a. %. % a.M ' U) ; g$ "= a. O3M 'O3M 80 U)O3M O3M U) c O3M O3MJ8 O3M 80 111 ;8O( * Z." ." ' Q"M ' Q"M 1110?2

'o 'ealt' o

o effect o iApacteffec?injry daAage

.lig't 'ealt' .lig't .lig't.lig't iApacteffect>injry daAage effect

#)inor 'ealt' )inor )inor LiAitedeffect>injry daAage effect 3Apact

%)ajor 'ealt' Localised Localised onsideraleeffec?injry daAage effect iApact

@ PT- or 1to% )ajor )ajor ationalfatalities daAage effect iApact

5 )ltiple ;Dtensive )assive 3nternational fatalities daAage effect iApact


41/41

(%ef earl G&' ""E/" )udit rocedure, *oc. +-0$

HSSE & SP Audit Procedure

Documents

Transcript of HSSE & SP Audit Procedure