HSS Sharedocs Enterpriser Presentation
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Sharedocs
EnterpriserSERVER BASED DOCUMENT AND RECORDS
MANAGEMENT SYSTEM
What is it?
Sharedocs Enterpriser is a complete solution as
a service where we help you to take a big step
towards making a paperless office
It acts as a central repository for all your
documents and helps it manage in a more
secured way
Whom is it for?
Enterprises where business critical information is
locked away in physical documents
Geographically distributed companies
Organisations who are spending a good
amount on the real estate for storing these
documents
Why is it Needed? Data volumes of an organisation doubles
every year
Rotting of Physical Documents due to Natural
Causes
Prime Space Wastage
According to a survey (Coopers and Lybrand)
Professionals spend around 10% of work time
finding a document and in all around 10% of
documents are lost.
Average document gets copied around 20
times in an organisation.
Why HSS Sharedocs Enterpriser? 24/7 access of documents
Controlled Access with user
based rights management
Supports around 100 file formats
Robust Search Engine
User-defined/Pre-defined
workflow
Linking documents for easier
references and comparison
Blank form processing for bulk
upload
User-defined document
generation
No Client-Side installation
required
No separate licenses required
Preview documents online
Can be accessed from any
device and any browser
Keep a track on your
documents with Audit Trail
Sharedocs Enterpriser
Central Repository
Document Management
Images Management
Workflow Management
Process Management
Workflow Management in
Sharedocs EnterpriserSimple Workflow
SystemManagerUsers
Initiate Doc Upload
Approved
Upload
Reject
For
Approval
Process Flow for Archival of Printed Documents
Process Flow of Uploading and Sharing
the soft documents
Central Repository
File UploadersDownload DeleteRead
Download DeleteRead
Download DeleteRead
File Types Supported Open Document Text (*.odt)
OpenOffice.org 1.0 Text(*.sxw)
Rich Text Format (*.rtf)
Microsoft Word 97-2003 (*.doc)
Microsoft Word (*.docx)
WordPerfect (*.wpd)
Plain Text (*.txt)
HTML1 (*.html)
OpenDocument Spreadsheet (*.ods)
OpenOffice.org 1.0 Spreadsheet (*.sxc)
Microsoft Excel 97-2003 (*.xls)
Microsoft Excel (*.xlsx)
Comma-Separated Values (*.csv)
Tab-Separated Values (*.tsv)
OpenDocument Presentation (*.odp)
OpenOffice.org 1.0 Presentation (*.sxi)
Microsoft Powerpoint 97-2003 (*.ppt)
Microsoft Powerpoint (*.pptx)
OpenDocument Drawing (*.odg)
Portable Document Format (*.pdf)
Bitmap (*.bmp)
JPEG (*.jpeg)
PNG (*.png)
Variety of DWG and DXF file formats
And more….
Return on Investment
Study from Surveys
•IDC surveyed that typical enterprise spend $2.5 m in labour searching for non-existent information
•Coopers & Lynd survey says 90% of corporate memory exists on paper
•Professionals spend 5-15% of their time reading the information and upto 50% looking for it.
Cost Savings
•Eliminate Disaster Recovery Costs
•Reduce Office Supplies and File Cabinets
•Companies spend around $20 labour to file a document, $120 to find a misfiled document and $220 to reproduce a lost document
Non-Financial Benefits
•Save Time
•Improve Efficiency
•Provide secured access on-the-go
•Disaster Recovery
•Eco-Friendly
Login Screen
Admin – User Creation
Admin – Group Creation
Admin – Creation of Data-Class
Admin – Creation of Pre-defined flow
Admin – Assign group rights
Admin – Assign User Rights
Admin – Audit Trail
Admin – Alerts Creation
User - Dashboard
User – File Browser
User – File Upload
User – File Viewer
User - Search
Partial Clientele List Nilsan – Nishotech Systems Pvt. Ltd., Navi Mumbai
Mulla & Mulla & Craigie Blunt & Caroe, Mumbai
Allied Blenders and Distilleries Pvt. Ltd., Mumbai
Chembond Chemicals Ltd., Navi Mumbai
Thank YouCALL FOR DEMO ON 022-64567654
OR WRITE TO US AT [email protected]