HRTMS Job description management
-
Upload
mitch-stephens -
Category
Technology
-
view
1.165 -
download
1
Transcript of HRTMS Job description management
![Page 1: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/1.jpg)
HRTMS Jobs
![Page 2: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/2.jpg)
Agenda• Overview• Business challenge and HRTMS Key Features
• Administrator View• Editing Job Descriptions
• Workflow Process • Assigning Job to Manager for revision• Manager Reviews Job Description• Administrator Reviews changes
• Other Topics• Integration with Performance Management• Archiving, Attachments, Exporting
• Summary and wrap up
![Page 3: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/3.jpg)
Business Challenge
Ensure Job DescriptionsAre relevant and accurateGive employees a clear understanding of their job requirementsAre consistent so that employees can be assessed accurately Meet legal requirements (ADA, FLSA, Joint Commission)
Reduce the burden on the HR groupDelegate the responsibility to managers who supervise the positions
Reduce duplication and ambiguity
![Page 4: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/4.jpg)
What are organizations doing now?
Using Word documents and email The usual problems arise with version control, security
accessibility managing compliance.
Ignoring the problem Many HR groups acknowledge that their job descriptions are out of
date
HR tries it aloneHR departments lack knowledge about technical and specialized
positions
![Page 5: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/5.jpg)
Simply Stated…
There are people who understand how to write and
manage job descriptions
There are people who understand the detailed and
nuanced requirements for performing a specific
job
These are almost never the same person
![Page 6: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/6.jpg)
What is Needed…
A tool that:Provides a simple way for HR and Managers to collaborate
That effectively leverages the expertise of both parties
Is easy to use
And requires little or no training
Supports approvals and revision control
Serves the needs of all stakeholders
Provides a central repository that everyone can access.
Integrates with related systems including Performance, Compensation and
Recruiting
![Page 7: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/7.jpg)
This is HR TMS Jobs…
![Page 8: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/8.jpg)
HR TMS Jobs Summary of Features
Web-based Job Description Management systemRelational databaseTemplate-drivenAttachments (for compliance)Archiving
Collaboration between HR and ManagersLeverages the expertise of both partiesPowerful tools to view changes
Reference LibrariesDefault job descriptions and competencies for over 1000 jobsProvides a central repository of key informationStandardizes the values across job descriptions
Export to Word and other formats
![Page 9: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/9.jpg)
Components of a TMS Job Description
•Attachments to the Job Description
•Market Pricing •Comparable Jobs•Used for Compensation Planning
•Measurable elements•Used for Performance Evaluations
•Compliance checklists
•Elements of the job description•Bullet Lists •Descriptions•Working Condition
Core elements CompetenciesCompliance
Documentation (FLSA, ADA)
Market Data
![Page 10: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/10.jpg)
Master TemplatesAllow you to create consistent formats, competencies and core elements across groups of jobs
Nursing MasterJob Attributes-DefaultCompetencies-Default
Tab Pages-Default
Nursing Job 1Job Attributes-DefaultCompetencies-Default
Tab Pages-Default
Nursing Job 2Job Attributes-DefaultCompetencies-Default
Tab Pages-Default
Admin MasterJob Attributes-DefaultCompetencies-Default
Tab Pages-Default
Admin Job 1Job Attributes-DefaultCompetencies-Default
Tab Pages-Default
Admin Job 2Job Attributes-DefaultCompetencies-Default
Tab Pages-Default
![Page 11: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/11.jpg)
Role Responsibilities HR Ad
ministrato
r • Master Templates • Reference Competencies • Reference Library• Job Families • Export profiles• Workflow Process with
Managers/Committees• Review/Accept changes • Assign employees to jobs• Process New JD Requests
Manager/Com
mittee
• Review Job Description for accuracy
• Edit and revise:• Competencies • Job elements • Descriptions• Specific skills and
responsibilities• Education and
certifications
![Page 12: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/12.jpg)
Integration with other systems • Organization structure from
HRIS System• Export to Recruiting,
Compensation• Access by all stakeholders
• Managers• Employees • Legal• Recruiting • HR• Compliance• Compensation• Performance Management
HRTMSJobs
Compensation and market
pricing system
Performance Management
Recruiting System
Managers and Employees
Legal and Compliance
HRIS System
![Page 13: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/13.jpg)
Demo of Managing Job Descriptions
This is the HR administrator view
![Page 14: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/14.jpg)
Search for ‘Data Entry’ Jobs
![Page 15: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/15.jpg)
View Jobs with ‘Data Entry’
![Page 16: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/16.jpg)
Managing Job Descriptions (Administrator)
Click on the row and click ‘Edit’ button to edit the Job
Description
![Page 17: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/17.jpg)
Editing Job Descriptions (Admin View)
This tab shows the core elements of this job
description.
The page layout is defined by the Administrator
![Page 18: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/18.jpg)
Editing Job Descriptions (Admin View)
Working Conditions for the Job
![Page 19: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/19.jpg)
Editing Job Descriptions (Admin View)
In this case, ‘Core Values’ is a category of competencies
that apply to all Job Descriptions.
![Page 20: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/20.jpg)
Editing Job Descriptions (Admin View)
This tab shows the Dept/Position specific
competencies.
![Page 21: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/21.jpg)
Editing Job Descriptions (Admin View)
Add a competency to this category Edit/View list of
competencies.
![Page 22: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/22.jpg)
Adding a new Competency
Select a Reference Competency from the
Library.
![Page 23: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/23.jpg)
Reference CompetenciesThese are centrally defined job competenciesChanges to Reference Competencies cascade to dependent jobsCan be imported from external libraries, or user-definedTMS Jobs includes a base library of over 1000 jobs
Nurse Job Description Competencies1. Nurse Reference2. Dept Reference3. Position Specific
Nurse Reference 1Competency 1Competency 2Competency 3
Department Reference
Competency 1Competency 2
![Page 24: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/24.jpg)
Select Reference Competency
Search by Competency Name
![Page 25: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/25.jpg)
Select Reference Competency
This reference competency may be
used in many job descriptions
![Page 26: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/26.jpg)
Select Reference Competency
Can add multiple competencies
![Page 27: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/27.jpg)
View Reference Competency
Reference Competencies are not editable in the dependent
job descriptions
![Page 28: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/28.jpg)
Return to List of Job Descriptions
![Page 29: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/29.jpg)
Searching the Job Descriptions
Multiple Filter/Search Options
![Page 30: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/30.jpg)
Searching for Job Descriptions
Over 30 filter options for searching.
![Page 31: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/31.jpg)
Searching for Job Descriptions
Select manager from the list and view their job descriptions
![Page 32: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/32.jpg)
Searching for Job Descriptions
This manager is responsible for a single job description
![Page 33: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/33.jpg)
Viewing Employees/Managers for a Job Description
![Page 34: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/34.jpg)
Managers linked to a job description
This shows the managers who have employees with this job
description
![Page 35: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/35.jpg)
Employees linked to a job description
This shows the employees with this job description
![Page 36: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/36.jpg)
Assigning Employees to a Job Description
Most Job Description assignments are done automatically.
However, the Administrator can manually assign employees to a Job Description.
![Page 37: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/37.jpg)
Assigning Employees to Job Description
Right click menu for options
![Page 38: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/38.jpg)
Assigning Employees to Job Description
Link to add employees
![Page 39: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/39.jpg)
Assign Job Description to a Manager for Revision
The next series of slides demonstrate how the administrator assigns a Job Description to a manager who will make changes and resubmit it back.
![Page 40: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/40.jpg)
Job Description Management Process
• HR Assigns Job Description to manager
E-mail Sent to Manager
• Manager updates the Job Descriptions
Submits Back to HR • HR Reviews
changes
HR Finalizes changes
![Page 41: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/41.jpg)
Assign to Manager for Review
![Page 42: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/42.jpg)
Select Manager to Revise Job Description
Can choose any manager or employee in the company to
revise Job Description
![Page 43: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/43.jpg)
Select Manager to Revise Job Description
![Page 44: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/44.jpg)
Select Manager to Revise Job Description
Send Email to manager
![Page 45: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/45.jpg)
Job Description under revision
Job Description is color-coded to indicate revision status.
![Page 46: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/46.jpg)
Manager Review of Job Description
We now will see the manager’s perspectivewho would have received the email requesting
revisions to the job description
![Page 47: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/47.jpg)
Manager Perspective – Home Page
Home page for Job Descriptions
![Page 48: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/48.jpg)
Manager Perspective – Review JDs
Shows the Jobs under revision by this
manager
![Page 49: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/49.jpg)
Manager Perspective – Review JDs
Page layout is defined by the Administrator
Some elements may be set to read-only or invisible
depending on the manager role.
![Page 50: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/50.jpg)
Manager Perspective – Edit Bullet List
This is a bullet list of Accountabilities for this
position. Manager can enter values
here
![Page 51: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/51.jpg)
Manager Perspective – Edit Bullet List
Can add/delete rows manually or paste a block
of text.
Click Paste Text button..
![Page 52: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/52.jpg)
Manager Perspective – Paste Text into List
Paste Text from external source (Web page, Word
Document, etc)
![Page 53: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/53.jpg)
Manager Perspective – Paste Text into List
Pasted Text replaces the bullet list.
Can also import from Reference Bullet Lists
![Page 54: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/54.jpg)
Reference Bullet Lists•Provides a repository of Bullet Lists than can be inserted into a job description•TMS Jobs provides a default library of Bullet Lists for common jobs
•Maximizes return on financial assets•Approves budgets and initiates corrective action as required•Directs the preparation of financial data•Effectively evaluates internal controls•Ensures compliance with company guidelines•Regularly compares actual results to forecasts
Accountant
•Effectively forecasts business trends•Coordinates all aspects ofbudgeting, financial valuations, and reporting•Collects and monitors competitive performance data against forecasts•Assists in business planning and acquisitions modeling•Identifies opportunities for product expansion•Skillfully prepares division's fiscal year budget
Customer Service
![Page 55: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/55.jpg)
Manager Perspective – Reference Bullet List
This is the Reference Bullet List Search screen.
You can filter by name, context, text search, context, or select a
Job Description
![Page 56: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/56.jpg)
Manager Perspective – Reference Bullet List
This filter allows you to copy a bullet list from an existing
job descriptions
![Page 57: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/57.jpg)
Manager Perspective – Select Ref. Bullet List
These values will be copied into the bullet
list
![Page 58: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/58.jpg)
Manager Perspective –Paste Ref. Bullet List
Values are appended to the list.
Now click on the Dept Specific Tab
![Page 59: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/59.jpg)
Manager Perspective –Dept Specific Tab
Manager determined that existing competencies should be replaced.
He/she selects all competencies in the list and deletes them.
![Page 60: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/60.jpg)
Manager Perspective – Dept Specific Comps
Click on the Add Competency button…
![Page 61: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/61.jpg)
Manager Perspective – Add Competency Set
A Reference Set will be added to the Job Description.
The objective is to add all of the Dept-level competencies for this job.
![Page 62: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/62.jpg)
Manager Perspective – Add Competency Set
Choose a Reference Set. This will pull all competencies in a category
into the Job Description.
![Page 63: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/63.jpg)
Manager Perspective – Add Competency Set
The whole set is selected and competency values are displayed on
the right
Click Ok to proceed
![Page 64: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/64.jpg)
Manager Perspective – Add Competency Set
Confirm Selection..
Click Ok to proceed
![Page 65: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/65.jpg)
Manager Perspective – Edit Competencies
The Job Description is now linking to a Reference Set – any changes to the
set will cascade to this job description.
Click Save and Close
![Page 66: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/66.jpg)
Manager Perspective – Review Changes
The manager can review the changes made this Job Description
before returning it to the Administrator
![Page 67: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/67.jpg)
Manager Perspective – Review Changes
This screen displays the changes made to the job
description compared to the base version.
![Page 68: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/68.jpg)
Manager Perspective – Return to Admin
Now return the Job Description the Administrator for review
and approval
![Page 69: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/69.jpg)
Manager Perspective – Return to Admin
Optional email to administrator
![Page 70: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/70.jpg)
Manager Perspective – No More Revisions
No more revisions
Manager can also view Job descriptions for employees
![Page 71: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/71.jpg)
Manager Perspective – View Job Descriptions
This screen lets the manager view the Job Descriptions, view
employees by job, export the list, and request a new job description.
![Page 72: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/72.jpg)
Admin Review of Manager Changes
The HR manager now reviews the changes made by the manager and accepts/rejects
them.
![Page 73: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/73.jpg)
Admin Review of Changes
Filter by “Job Descriptions under Review”
Double Click to show Accept/Reject Screen
![Page 74: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/74.jpg)
Admin Review of Changes
This screen shows the administrator each change made to the Job
Description. Color coding indicates the action taken.
Admin can accept or ignore each change.
![Page 75: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/75.jpg)
Admin Review of Changes
Items deleted are shown in RedItems added are shown in
Green.
![Page 76: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/76.jpg)
Admin Review of Changes
The Administrator can return the Job to the manager, or Save
and Finalize the changes.
![Page 77: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/77.jpg)
Admin Review of Changes - Finalize
Finalize the changes and set Review Status to NONE
![Page 78: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/78.jpg)
Admin Review of Changes - Finalize
Job Description is no longer under revision.
![Page 79: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/79.jpg)
Job Descriptions in Performance Review
The Job Description Competencies can be used to rate employee performance
![Page 80: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/80.jpg)
Competencies in Performance Reviews
User-defined rating scale for
competenciesSome competencies
can be yes/no, or Met/Unmet
![Page 81: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/81.jpg)
Archiving ModuleChanges to Job Descriptions are
automatically archived. Previous versions can be compared to review the chronology
of changes.
![Page 82: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/82.jpg)
Archiving Module
Select Recently Viewed Descriptions and right-click the
item in the list..
![Page 83: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/83.jpg)
Archiving Module
The version is incremented each time an Archive is created
Click View Archives for Job Description menu
![Page 84: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/84.jpg)
Archiving Module
![Page 85: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/85.jpg)
Archiving Module – See Archive List
All Archives are displayed.
You can view the details for each revision to the Job
Description
![Page 86: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/86.jpg)
Archiving - Select Versions to compare
Compare one archive to another
![Page 87: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/87.jpg)
Archiving Module - Compare versions
This displays the changes made by the manager.
![Page 88: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/88.jpg)
Archiving Module – View Documents
These are the archived documents associated with the Job Description.
The Employee List XLS file shows the Employees who used this JD at the time
the Archive was made.
![Page 89: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/89.jpg)
Attachments in Job Descriptions
Attachments include documents for Market Pricing and Salary Surveys, FLSA
Determination, and other compliance documentation.
![Page 90: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/90.jpg)
Job Description Attachments - FLSA
This Tab in a job description stores the FLSA compliance documentation. To upload
a document, click “Upload”
![Page 91: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/91.jpg)
Job Description Attachments - FLSA
Select and upload a Word Document
![Page 92: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/92.jpg)
Job Description Attachments - FLSA
Document is displayed in the web, and can also be
downloaded and viewed in Word.
![Page 93: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/93.jpg)
ExportingJob descriptions can be exported to Word
and other formats (PDF, HTML). The Administrator defines the Export
Conversion Profiles
![Page 94: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/94.jpg)
Job Description Export
Multiple Conversion Templates allow the Job Description to be exported for every stakeholder
(e.g., Recruiter, Manager, Employee, etc)
![Page 95: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/95.jpg)
Job Description Export
![Page 96: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/96.jpg)
Summary
![Page 97: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/97.jpg)
Benefits for Managers and EmployeesManagers can:
View job descriptions in a central locationReview their employee’s current job descriptionsRevise jobs and resubmit back to HRInitiate New Job Descriptions or Review Existing Review legal compliance (e.g., FLSA)Access market pricing information (if authorized)
Employees:Get a clear understanding of their responsibilities
![Page 98: HRTMS Job description management](https://reader037.fdocuments.in/reader037/viewer/2022110220/543450c38d7f72724e8b4be2/html5/thumbnails/98.jpg)
Benefits for the HR GroupManage Job Descriptions using a web-based systemEasily locate the responsible manager for a positionAssign Employees to JobsDelegate job descriptions to a managerReview changes and accept/reject each itemStore Archives of Job DescriptionsDefine consistent competencies across positions Use library of content for building job descriptionsManage Job Families and Career Paths
In short.. Everyone gains control of Job Descriptions!