HRM Template

8/13/2019 HRM Template

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Galgotias business schoolAssignment 2

Job Template

Name Shruti verma

Section- c

Subject - Human resource management

Roll no- 12pgdm070

Submitted to-

Prof. Ruchi SINHA


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Job description and specification templates:-

Approved Title Effective DateTitle Code ER Code FLSA Code Initials: Date:

Employees Name:

Current Title:

Proposed Title:

(If reclassification request)

Supervisors Name:

Supervisors Title:

Supervisors Phone No. & Email Address:

Department:

HR Executive : Job Description Draft

Location:Noida

Position type: Full time

Required education: Bachelors degree or equivalent experience

Description:

The Executive is responsible for all administrative duties for senior

executives. Makes

Administrative decisions, handles correspondence, maintains files,

makes appointments and serves as a

Liaison with the public as required. Handles details of a confidential

and critical nature. Conducts

Her/himself with the highest degree of dignity, professionalism, andinterpersonal effectiveness while


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exercising sound judgment. May have some project administration

responsibilities.

Organizational Structure:

Reports to the Human Resources Manager

Specific Responsibilities:

Provide day to day administrative and project support to the CEO,CBO and CFO and manage special projects as assigned:

Interact with senior executives, legal counsel, customers and

vendors, potential consultants and corporate partners with a high

degree of professionalism

Make high-level contacts of a sensitive nature inside and outside the

company

Arrange complex meetings, including board meeting packages, and

handle all other meeting material preparation and logistics

Process expense reports and assist with invoices for meetings and

events in a timely fashion

Efficiently manage large copy jobs and scanning of documents for

due diligence projects

Contribute new ideas that help drive

efficiency/integration/revolution of the companys efforts

Prepare presentation materials, cover/introductory letters, contracts,

and other business documents

Timely update contracts databases and file documents


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Effectively support and back up other administrative assistants,

especially for high priority meetings, deadlines and deliverables.

Gather all information to complete agreement templates

Anticipate a variety of needs and problems and proactively suggest

approaches and solutions

Demonstrate a sense of urgency, initiative, responsiveness, and

attention to detail

Routinely handle internal and external inquiries by screening calls,

answering questions, and redirecting to appropriate personnel.

Coordinate domestic and international travel arrangements for

company executives as well as advisors, consultants and other team

members as necessary.

Manage executives calendars, conference registration and

arrangements. Create and maintain Annual Conference Calendar

Special projects and other duties as assigned

Requirements:

BBA or BA/BSc degree is preferred with a minimum of (8) eight

years executive level support experience preferably in the field of

biotechnology and/or pharmaceutical research and development

Recent experience with a smaller entrepreneurial environment is a

definite asset.

Excellent problem solving skills, analytical thinking, and visionary

skills necessary to grow a company are of major importance.

Excellent command of English Grammar and business writing

Experience with Legal correspondence and filings 2 of 2


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Understand importance of file completenesssignature exhibits

Effective verbal and written communication skills, and ability to

effectively interact with employees in a team-based environment

Ability to learn quickly, to respond/react quickly to changing

priorities and to be dedicated to completion of required tasks

thorough knowledge of company operations, policies, and

procedures

Ability to prioritize workload, to meet deadlines and to maintain a

high level of quality and accuracy

Initiative, resourcefulness and attention to detail

Ability to prioritize multiple requests based on own judgment of

importance/need to the department

Ability to work without specific instruction. Independent decision-

making is a fundamental part of the job and occurs regularly.

must possess a thoroughly professional and positive image at all

times and a solid work ethic.

Possess very strong knowledge of Microsoft Office as well as other

software systems to support the executive team. Capability to learn

software in a timely manner.

HRM Template

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Transcript of HRM Template