ORSP Research Updates

December 16, 201511:00 am

IOP Auditorium

Topics Covered

• HR Research Resource• Faculty Tuition Policy• Sub-awards in Cayuse• Recent NIH & NSF Notices• Brief Reminders & Announcements

Faculty Job-Related Tuition Exemption

Presented By Velma G. Stamp

Office of Grants and Contracts Accounting

Purpose

• To establish procedures for obtaining tax free assistance for faculty members supported by sponsored training award programs

Overview

• Policy applies only to MUSC faculty members• Faculty may enroll in credit bearing courses at– MUSC– Other Accredited Academic Institutions

• Course (s) must improve and develop the job-related capabilities of faculty

Overview Cont.

• Amount of funds received must be used for education expenses as defined by Internal Revenue Code

• Excess or unused funds must be returned to the department

• Tools or supplies retained after course completion will be considered a taxable benefit

Policy Web Link

• (http://academicdepartments.musc.edu/vpfa/policies/tax/11-5.0.htm

•QUESTIONS???

• Cayuse 424 allows you to include subaward information on your prime proposal in three ways:– By linking to an existing subaward (created by you)

– By importing a subaward (received from the subcontractor)

– By creating a worksheet row (for modular budgets)

Subawards in Cayuse 424

• Recommended method – Importing a subaward file prepared by subcontractor

Subawards in Cayuse 424

• To import a subaward, your subcontractor can create the subaward and send an exportable file using three different methods– Cayuse 424 (if they are a Cayuse customer)

– Subawards.com (free registration for non-Cayuse customers)

– Adobe forms (subaward attachment from grants.gov FOA)

Subaward Exportable File

• Subawards.com – has all of the Cayuse functionality including technical support– includes SF424 R&R Budget, Key Persons, and Performance

sites– All information including attachments is imported into your

Cayuse proposal– Subawards can be saved and reused by registrant

• Adobe Forms– Only includes SF424 R&R Budget info– Key Persons and Performance site added without complete

information– Biosketches must be sent separately

Subawards.com vs Grants.gov Adobe forms

• You can import the subaward proposal either directly into the prime proposal or into the Proposals List.

Importing a Subaward

1. Go to the Proposals tab and click

2. Enter a name for the subaward.

3. Browse for the subaward file on your computer.

4. Click Import Subaward.

5. The imported subaward will appear in the Proposals List.

Importing to the Proposals List

Importing a subaward into a prime proposal combines importing to the Proposals List with linking a subaward to a prime proposal.

1. Open the prime proposal.

2. Go to the Subaward Budget Attachment form.

3. Click

4. Enter a name for the subaward, and browse for the file on your computer.

5. Align the budget periods as needed.

6. Click

Importing to a Prime Proposal

• Import option was not available when Cayuse originally rolled out

• Included in current Cayuse training• If interested in additional training – include request on today’s feedback form or– contact Jackie Middleton (middletj@musc.edu) or

Robbie Lee (leer@musc.edu)

Subaward Training

NSF Update

• Updated Proposal & Award Policies & Procedures Guide (PAPPG)• Applies to applications submitted on/after 1/25/16• Summary of Significant Changes to the PAPPG

• Updated Grant General Conditions (GC-1)• Applies to new grants & funding amendments issued on/after 1/25/16• Summary of Significant Changes to the GC-1

• Updated Cooperative Agreement Financial & Administrative Terms & Conditions (CA-FATC)• Applies to new cooperative agreements & funding amendments

issued on/after 1/25/16• Summary of Significant Changes to the CA-FATC

NIH Notices

NOT-OD-16-019• NIH plans to implement the Federal Awardee Performance and Integrity

Information System (FAPIIS) requirements for NIH grants and cooperative agreements beginning January 1, 2016– Risk Assessment prior to award– Required by OMB/DHHS per the Duncan Hunter National Defense Authorization Act– ORSP doing this review for subawards

NOT-OD-16-023• ASSIST is available for Fellowship applications

– F05, F30, F31, F32, F33, and FI2

NOT-OD-16-028• NIH transition of all awards to PMS subaccounts• FAQs

NIH Notices

NOT-OD-16-030• New NIH Grants Policy Statement (NIHGPS) for FY 2016 (Rev 11/2015)

– Applicable to all NIH grants and cooperative agreements with budget periods beginning on or after 10/1/2015

• Significant Changes– NIH Genomic Data Sharing– Application Non-Compliance (reminder)– May now reduce effort without prior approval during NCE– Clarifies ClinicalTrials.gov requirement to report results after period of performance has

ended

Multiple Notices for NIH & AHRQ• FORMS-D

– Expect new application guides by end of March 2016– New FORMS-D packages expected to be required for applications to due dates on/after May

25, 2016

Updates & Reminders

• Becky Timpner, ORSP Sub-award AdministratorTimpner@musc.edu or 843-792-8702Outgoing sub-awards (corporate & non-corporate), final report tracking and FFATA reporting

• Communications w/ The Duke Endowment– MUST be coordinated with Jim Fisher, VP for

Development and Alumni Affairs– ORSP can assist here….just let us know the issue

• Corporate Letter of Intent on ORSP web pagehttp://academicdepartments.musc.edu/research/orsp/proposal_preparation/forms.html

Updates & Reminders

• VA Intergovernmental Personnel Act (IPA) FormNOTE: Change in Block 44 of IPA

Replace Scott Isaacks with:

Pamela S. Crowell, MPA; Associate DirectorNEW

Reminder: Whistleblower Protection Pilot Program

• Federal pilot program that requires all grantees, their subgrantees and subcontractors to:– Inform their employees working on any federal award

they are subject to whistleblower rights and remedies of the pilot program

– Inform their employees in writing of employee whistleblower protections under 41 U.S.C. 4712 in the predominant native language of the workforce

– Include such requirements in any agreement made with subcontractor or subgrantee

Reminder: Whistleblower Protection Pilot Program

• Who:– Applies to all employees working for contractors, grantees,

subcontractors and subgrantees on federal grants and contracts

• When:– Went into effect on 7/1/13 and runs through January 1,

2017• How:– ORSP to notify via e-mail all those identified as having

worked on a federally sponsored project since 7/1/13– Notifications sent out every December (this week)

THANK YOU

• Questions/Comments?• PLEASE complete a survey & THANK YOU• Next ORSP Information Session:January 20, 2016 @ 11:00 am, IOP Auditorium